HomeMy WebLinkAbout1981-04-27-SC-min Page 21
April 27, 1981
A meeting of the Lexington School Committee was held Monday, April 27,
1981, at 8:00 p.m. , in the School Administration Building. Present were:
Shaw, Swanson, Gaudet, Michelman, Beck, and Student Representative Mark
Splaine. Also present were: Lawson, Pierson, DiGiammarino, Monderer, and
Barnes.
School Committee Chairman. Michelman. introducted the newly-elected
Student Representative to the School Committee, Mark Splaine. Mr. Splaine,
in turn, introduced two other members of the Student Advisory Committee who
would, serve in the 1981-82 school year. He noted that two other student
representatives would be elected in the spring.
It was MINUTES:
VOTED: to accept the minutes of April 24, 1981, as amended. (Gaudet, March 24, 1981
Beck, Unanimous)
VOTED: to accept the minutes of April 7, 1981, as amended. (Beck, Swan- April 7, 1981
son, Unanimous)
It was EXECUTIVE
MINUTES:
VOTED: to accept the executive minutes of May 24, and June 21, 1976,
and May 9 and November 1, 1977, for public release, as presented. May 24, 1976
(Beck, Swanson, Unanimous) June 21, 1976
May 9, 1977
Upon the recommendation of the Superintendent of Schools, it was November 1,197
VOTED: to accept the following schedule of payments as listed on the at- SCHEDULE OF
tached sheet: (Gaudet, Swanson, Unanimous) PAYMENTS
The financial statement was discussed. FINANCIAL
STATEMENT
Prior to the vote on bids, the Superintendent of Schools noted that
at this particular time of the year, it was necessary to submit bids and BIDS:
order supplies which were needed for the next school year. He said that General-Art
the 1981-82 budget included funds for all such supplies, but since the bud- Supplies;
get had not been voted, and, due to the uncertainty of State funding, the Duplicating
bids were being submitted for approval with the understanding that even Supplies;
though they were accepted at this particular time, he may not authorize Custodial
Mr. Maclnnes to spend any money, if the budget or State reimbursements Supplies;
changed significantly. Floor Supplies
Evaluation
Upon the recommendation of the Superintendent of Schools, it was Services for
Special Educe-
VOTED: to accept bids as listed on the attached sheets. (Gaudet, Swan- tion Program
son, Unanimous)
Upon the recommendation of the Superintendent of Schools, it was
PERSONNEL
VOTED: to accept personnel changes (Certified) as listed on the attached CHANGES
sheet. (Beck, Shaw, Unanimous)
Upon the recommendation of the Superintendent of Schools, it was
VOTED: to accept the election of the following staff for the school year
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Page 22 'I
April 27, 1981
it
1981-82, at the step and level indicated on the attached sheet. . RE-ELECTION
(Gaudet, Swanson, Unanimous) OF NON-
TENURED STAFF
An informational memorandum was presented to the School Committee
listing the three elected Student Advisory Board members for the year 1981- STUDENT ADVI-
82. They are as follows: Mark Splaine, Paul Vittimberga, and David Hilzen- SORY BOARD TO
rath. It was added that two more delegates would be added in the spring. THE SCHOOL
COMMITTEE
The Superintendent of Schools introduced the report of the Comprehen-
sive Test of Basic Skills, which were administered to the system in Sarnia- RESULTS OF
ary of 1981. He said that he was pleased with the results and that an a- LEXINGTON'S
nalysis was being made. He noted that there was an unusual pattern occur- TESTING
ring - students were gaining and holding high test scores in the fourth and PROGRAM
sixth grades, which normally did not occur with students in fourth and sixth
grades. He said the results were a compliment to the ability of the students
and to the competence of the teaching staff.
0 Dr. Monderer then reviewed the results of the CTBS scores. He noted
that they differed from the mandated Basic Skills tests required by the
' State. He added that the CTBS rated achievement in the following areas:
Reading Vocabulary and Comprehension, Language Usage, Capitalization, Punc-
tuation, Spelling, Mathematics, and Reference Skills. He added that Lex-
ington's second, fourth, and sixth graders were at least one school year a-
head of their grade levels and well above the national average at all grade
levels. He summarized by noting that Lexington students at the fourth grade
performed above expectations in Reading Vocabulary,Reading Comprehension,
Language Expression, Language Mechanics, Math (applications and computations),
Reference Skills, and performed as expected in Spelling and Math concepts.
There were no areas in which the students performed lower than expectation.
He said that this was the first time that there were no areas in which the
average Lexington students performed less than expected.
Mr. Michelman indicated that there was another positive feature of the
testing program. Students in grade six were performing at a much more even
rate than one might predict. He said he felt that this indicated that staff
were responding in an appropriate fashion to the needs of students. The School
Committee thanked Dr. Monderer for the report and complimented the staff and
students for their achievement.
Dr. Beck said that it had been noted that the Selectmen marched in the PATRIOT'S
morning Patriot's Day parade each year. The question had arisen as to why DAY PARADE
School Committee members did not participate in the parade since it was
child-centered. He added he supported the idea of School Committee parti-
cipation. After a brief discussion, it was agreed that the Chairman of the
School Committee would pursue, with the appropriate Town representatives,
the possible participation of School Committee members in the morning Patriot's
Day parade.
It was
VOTED: to adjourn at 8:43 p.m. to executive session for the purposes of EXECUTIVE
discussion of a collective bargaining matter. (Beck; yes; Swanson, SESSION
yes; Shaw, yes; Gaudet, yes; Michelman, yes)
Page 23
April 27, 1981
The Chairman announced that the School Committee would not be return-
ing to public session.
Resp- 'fully submit d,
///
‘.'c and H. B- es
Recording -cretary
/c
SC}IED5LE OF PAYMENTS
The following schedules of payments were available for scrutiny and
approval prior to this meeting:
SCHOOL DEPARTMENT BUDGETS
Personal Services
April 3, 1981 Professional Payroll #20 $458;723.13
April 10, 1981 Classified Payroll #22-C 112,361.87
April 17, 1981 Professional Payroll #21 460,239.74
Expenses
April 10, 1981 Sill Schedules #229 6,412.79
April 10, 1981 #230 -- 57.90
. April 10, 1981 #231 57,235.07
April 10, 1981 #232 19,963.05
April 17, 1981 #233 1,459.51
April 17, 1981 #234 9,356.20
April 17, 1981 #235 15,751.90
April 17, 1981 #236 20,709.28
April 24, 1981 #237 4,161.00
April 24, 1981 #238 25,807.81
April 24, 1981 #239 2,863.84
Expenses (Carryover 79-80)
April 24, 1981 Bill Schedule #327 18.20
SPECIAL PROGRAMS - NON-LEXINGTON FUNDS
Adult Education
April 3, 1981 Professional Payroll 1,176.60
April 10, 1981 Classified Payroll 17.66
April 17, 1981 Professional Payroll 1,534.74
Driver Education
April 3, 1981 Professional Payroll 704.43 .
April 17, 1981 714.70
April 10, 1981 Bill Schedules #13 24.00
April 24, 1981 #14 10.00
Bus Tickets
April 10, 1981 Bill Schedule #7 1,599.90
Metco Program
April 3, 1981 Professional Payroll 5,569.97
April 10, 1981 ' Classified Payroll .4,021.55
April 17, 1981 Professional Payroll 5,942.25
April 24, 1981 Bill Schedule #17 130,97
(Over)
-- Pnpil-School Matr. Rec.
April 10, 1981 Bill Schedules #8 $ 30.50
t April 24, 1981 #9 1,118.52
Project Mainstream
April 3, 1981 Professional Payroll 654.31
April 17, 1981 654.31
Transition to Employment
April 3, 1981 Professional Payroll 2,559.68
April 10, 1981 Classified Payroll 217.32
April 17, 1981 Professional Payroll 910.93
April 10, 1981 Bill Schedule #14 71.08
Project Discover
April 3, 1981 Professional Payroll 790.12
April 17, 1981 790.12
April 10, 1981 Bill Schedule 4#12 7.50 ,
Project Assist
April 3, 1981 Professional Payroll 238.61
i.
April 17, 1981 - 238.61
H.
Project Enhance
April 3, 1981 Professional Payroll 939.69
April 10, 1981 Classified Payroll 918.35
April 17, 1981 Professional Payroll 939.69
April 10, 1981 Bill Schedules #13 7.88
April 24, 1981 #14 20.09
Project Combine
April 10, 1981 Bill Schedules #4 2,167.00
April 17, 1981 #5 1,000.00 . _
Bi-Lingual Education
April 3, 1981 Professional Payroll 204.00
Art. 44 Energy
April 10, 1981 Bill Schedule #11 40,319.20
$IDS - GENERAL AND ART SUPPLIES
On March 13, 1981, requests for unit prices on items for general and art
supplies were invited from forty-one companies. The bid was also advertised in
the March 19, 1981 issue of the Lexington Minute-Man.
Specifications were drawn for one hundred forty five items, including
over 300 bid possibilities depending on size, color, etc. The specifications were
based on items used in our school system, considering past successful experience
as to standard, quality and price. The quantity specified was based upon past
experience. We have included requests by other town departments in our quantities.
Sixteen sealed bids were received and opened at a public reading at 1:00 p.m.
on Tuesday, March 31, 1981.
In many cases, suppliers indicated a minimum order of $25-250 per school
without shipping charges. This had to be considered in the final determination
for making awards.
After careful analysis of price, quality and actual tests performed on samples
submitted, it is recommended that orders be placed in the following approximate
totals to the following low bidders meeting specifications:
American Cutlery and Hardware Inc. 390.30
Charrette Corporation 2,500.33
Cutter Ceramics 758.00
J. L. Hammett Co. 9,124.11
Litton Office Products 350.44
Modern School Supplies 61.60
New England School Supplies 8,046.39
Plasticoid Products, Inc. 279.65
Henry S. Wolkins Co. 17,106.55
$38,617.37
In each case, the low bidder meeting specifications received the award, except
when shipping charges would alter the price quoted.
No bids were received on the following items: {49C, Address Labels, #623, Ko-Res-Type
for Polyethylene Ribbon (combine with 62A) , #65E Typewriter RI-cor combination eraser,
4479 Pastel Paper, #144 Pencils (wash out cloth marking). These items are purchased in
small quantities and will be purchased locally.
Prices on the larger volume items ($500. or more) have shown the following trends
since last year's bid.
Increases : Memo Pads, .15 pkg. (8.8%) , $118.35 overall order; Arithmetic Paper,
.08 pkg. (7.9%) , 42.40 overall order; File Folder, Letter Size, .18 box (5.3%) 51.84
overall order; Masking Tape, 3/4" x 60 yd. , .019 each (4.19,) 2.77 overall order;
Vellum Drawing Paper, .20 pkg. (2.8%) 29.20 overall order; Construction Paper
uve. .129 per pkg. (8.7%) 110. 17 overall order; Kraft Paper Rolls, colored, 13.09
per roll (42.77), 183.26 overall order (this is a change in quality) ; Tempera
Paint, .29 per pt. (choice of quality) (11.79,) , 104.11 overall order.
(Over, please)
ElM $AL AND ART $UP'PLISLCont.)
Decreases: Pencils w/erasera, .011 dos., (2.0%), 23.41 overall attar;
Composition Paper .14 pkg. (6.9%), 212.10 overall order; Kindo8rsph Crayons
.189 doz. hoses (1.6%), 11.66 overall order; Tempera Paint, .305 pint
(choice of quality) (12.3%), 109.50 overall order.
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BID - DUPLICATING SUPPLIES
On March 13, 1981, requests for unit prices for items of duplicating supplies were
invited from thirty two companies. The bid was also advertised in the March 19, 1981
issue of the Lexington Minute-Man.
Specifications were drawn for thirty two items. The specifications were based on
items used in our school system, considering past successful experience as to standard,
quality and price. The quantity specified was based upon past experience.
•
Sixteen sealed bids were received and opened at a public reading at 1:00 p.m. on
Tuesday, March 31, 1981.
After careful analysis of price, quality and actual tests performed on samples
submitted, it is recommended that orders be placed with the following companies in
the following approximate totals as shown below. In each cast, the lowest bidder's
product has been selected that meets specifications. Minimum order requirements,
delivery charges and actual performance tests were considered in evaluating those
items meeting specifications.
Approximate
Vendor Item Total
Audio-Visual Educational Systems 19 $ 26.90
Carter Rice Storrs & Bement Co. 12, 13A,B,14,15,
32A,B,C 5,033.08
A.B.Dick Company 21,28,29 369.28
General Binding Corp. 26A,B,C 1,096.20
Gestetner Corp. 17 71.50
S. L. Hammett Co. 20,24 ,25 229.51
Mainco 1-11 25,450.48
New England School Supply 18, 30,31 505.44
$32,782.39
We did not receive any bids on items #22 (Lumocolor Overhead Markers) and X623
(Lumocolor refills)and #27 (Overhead Transparent Sheets). We are also rejecting item:
- #16 (Index Card Stock) as we can purchase this item locally at less cost. The quantities
of these items is low and we will purchase them separately.
Prices on the larger volume items have shown the following trends since last year's
bid. Increases: Duplicating Fluid .01 per gal. (.4%) or $7.60; Plain Duplicating
Masters - Short Run .198 per box (6.0%) or $86.53 overall order; Transofax Spirit
Masters .17 per box (5.3%) or $15.30 overall order; Laminating Film avg. $1.114
per ,roll (10.8%) or $107. overall order; and White Bond Paper .025 (1.1%) or $20.23
overall order.
Decreases: White Duplicating Paper .23 per ream (10.8%) or $2335.19 overall order;
White Mimeo Paper .23 per ream (10.8%) or $177.79 overall order, Ruled Duplicating
Masters .87 per box (24.4%) or $44.37 overall order, Xerocopy Paper .01 per ream (.5%)
or $9.10 overall order, and Direct Reading Transparencies .54 (2.7%) or $12,42
overall order.
This year again we included a request for vendors to bid on recycled products as
alternates. We did not receive any bids for recycled products. We did include another
alternate request that the duplicating paper and fluid be bid with the possibility of
2 or 3 deliveries during the year rather than one delivery. There was a hid on a
2 delivery basis by Mainco and the choice will be left to the schools.
BIDS - CUSTODIAL SUPPLIES
On March 31, 1981, invitations for bids for custodial supplies and equipment
for the Lexington Public Schools were sent to sixteen companies. The bid was
also advertised in the April 2, 1981 issue of the Lexington Minute-Man.
Specifications were drawn on fifty-five items and were based on items used
or tested in our school system. The approximate quantities were based on our
past csperience. We have included requests by other town departments in our,
bid quantities.
Sealed bids were received from twelve companies and were opened at a public
reading at 2:00 p.m. on Monday, April 13, 1981.
After careful analysis of price and quality, it is recommended that orders
be placed with the following companies in the following approximate amounts as
shown below. In all cases, the lowest bidder's products has been selected that
meets specifications, or where total unit prices or delivery charges were considered.
Calico Industries, Inc. 38, 39 $ 238.11
Connie Chemical Co. 2-4,9,10,16('0, 19,25,
37,43,44,47,52 1,870.71
Edison Chemical Co. 5,8,11-15,17,18,20-22,
26,28-36,40-42,45,46,48,
'"50,51,53,54 5,113.67
Fuller Brush 16('x) , 23,24 156.47
M. D. Stetson 1,6,7,27 253.05
$7,632.01
No one bid on Item #55 (Valay Tissue Dispensers) ; we will purchase this item
locally.
The above companies are known to us -and have been successful bidders in the
past. Their performance has been satisfactory.
Prices in general increased over last year's bid prices. Some major items
(purchases of $300. or more) changed as follows:
Increases : Concrete Kote, .90 per 5 gal container (3.6%), $7.20 overall order,
Bab-0, .75 case (8.1%), 24.75 overall order; Buffing Pads, range of 2.25-3.30 case
(16.4%), 40.05 overall order; Luron Soap Powder, 3.60 case (15.17.), 46.80 overall
order; Antonia, .29 case (4.8%), 11.60 overall order; Soilax, 2.05 case (18.77.),
53.30 overall order; Lestoil, 4.75 case (31.3%) , 95.00 overall order, Fantastic,
1.65 case (10.2%), 26.40 overall order.
Decreases: Disinfectant-Detergent, 1.25 per 5 gal container (7.7%), 20.00 overall
order; Disinfectant Spray, 3.55 case (15.8%), 42.60 overall order, Floor Brushes,
range of .71-5.16 each, (14.6%), 92.24 overall order.
The overall cost would be an increase of $300.00.
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BIDS - FLOOR WAX, FLOOR FINISH AND FIOOR CLEANER
On April 1, 1981, invitations for bids fcr floor wax and cleaner for the
Lexington Public Schools were sent to four companies. The bid was also advertised
in the March 31, 1981. issue of the Lexington Minute-Man.
Specifications were drawn on three items and were based on floor wax, floor
finish and cleaner which has been used or tested in our school system. ' The approximate
quantity was based on our past experience.
Sealed bids were received from four companies and opened at a public' reading
at 2:00 p.m. on Monday, April 13, 1981.
The bids received were in accordance with strict specifications that include
not only a detailed chemical breakdown, but also a performance test clause which,
in effect, means that any bidder who is to be considered for an award must have
had his products tested by the Lexington Public Schools in strict accordance with
performance standards.
After careful analysis of price and quality, it is recommended that orders be
placed at the approximate total of $3696.00 with the M. D. Stetson Company.
Their products were used this year, and their products and service have been
satisfactory.
The other companies bidding were Connie Chemical Co. ($3763.00) and Ginsburg
Brothers ($3420.86), disqualified because their specifications have been changed
since the last test or purchase, and Fuller Brush Company ($5163,46).
The per gallon price for the products are as follows: floor wax ($3.00) ,
fluor finish ($3.00) and floor cleaner ($2.27). This is an increase of .10
per gal. for floor wax and finish (3.4 ), $60.00 overall order, and .30 per
gal, for floor cleaner (10.1X), $144.00 overall order.
BIDS - EVALUATION SERVICES TO THE SPECIAL EDUCATION PROGRAM
On March 206 1981, invitations for proporals were sent to nine companies and/or
individuals for evaluation services to the Special Education Program. The bid was
also advertised in the March 26, 1981 issue of the Lexington Minute Man.
The specifications provided bidders with a set of facts about the school system
and detailed the tasks that were to be performed. The contractor, working with
the Director of Pupil Services and the Administrator of Special Education, is to
analyze "Individual Education Plans" and to develop a preferred level of speci-
ficity of the IEP's in the different prototypes within our system. This is
to improve potential for guiding and monitoring "student achievement. In addition,
we are to receive reports on levels of achievement of specific objectives and
movement by students between prototypes. The contractor is also to develop a
system adaptable to computerization which would enable us to integrate the method
of analyses used which would permit regular review of grouped students' attainment
of goals and objectives.
Sealed bids were received from two companies and opened at a public reading at
12:00 noon on Friday, April 3, 1981. They were as follows:
Public Affairs Research Institute $7,890.
New England School Development Council 9,000.
After careful review and analysis of both proposals, as well as receiving
excellent responses in checking references, we feel that the low bidder is fully
qualified to perform the contract.''
The funding for this project is to come from Project Combine (PL 94-142).
The specific amount included in the grant is $7500. We have been in contact with
the funding office in. the Massachusetts Department of Education and have been
assured that a transfer of $390.00 within the grant would be approved.
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PERSONNEL CHANGES - CERTIFIED
RESIGNATIONS
YRS. IN LEXINGTON EFFECTIVE REASON
)
MATERNITY LEAVE OF ABSENCE
CHANGE IN ASSIGNMENT
)
LEAVE OF ABSENCE
RE-ELECTION OF NON-TENURE STAFF
SECOND ELECTION
LEVEL/
SCHOOL NAM " GRADE/SUBJECT STEP SALARY COMMENTS
FOURTH ELECTION (TENURE) (See back-up sheets following)
These people have previously received three contracts and are recommended for tenure
election at the level and step indicated.
LEVEL/
SCHOOL NAME GRADE/SUBJECT STEP SALARY COMMENTS