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HomeMy WebLinkAbout1981-03-10-SC-min Page 10 March 3, 1981 A meeting of the Lexington School Committee was held Tuesday, March 3, 1981, at 8:00 p.m. in the School Administration Building. Present were: Swanson, Beck, Gaudet, Michelman, Shaw, and Student Representative Anderson. Also present were: Dr. Lawson, Pierson, Monderer, DiGiammarino, Maclnnes, and Barnes. The Superintendent called the meeting to order at 8:00 p.m. He ELECTION OF welcomed and congratulated Dr. Beck as the newest School Committee SCHOOL COMMITTEE member. He then requested nominations for the position of Chairman CHAIRMAN of the School Committee. Mrs. Shaw nominated Mr. Michelman. The nom- ination was seconded by Dr. Beck. No other nominations were made. Each person was given a ballot by the Superintendent. Dr. Lawson de- clared Mr. Michelman Chairman by unanimous vote. Mr. Michelman, on behalf of the Committee, welcomed Dr. Beck to the Committee. He extended the Committee's gratitude and commended Otis Brown for his years of service and leadership to the School Com- mittee and school system. Mr. Michelman called for nominations for School Committee Secre- ELECTION OF tary. Dr. Beck nominated Mrs. Shaw. No other nominations were made. SECRETARY Each member voted by written ballot. Mr. Michelman declared Mrs. Shaw Secretary by unanimous vote. Mr. Vaughn Winchell read a statement voicing his concerns about PUBLIC the grouping of students at the junior high school level. He focused PARTICIPATION his remarks on the pilot program in the Clarke Junior High School sev- enth grade. He said he agreed with the heterogeneous plan in seventh grade, but was concerned that the elimination of homogeneous grouping would result in a sacrifice of educational excellence for advanced stu- dents. He also commented on his concerns about the evaluation process. Dr. Pierson responded that the evaluation process was underway. Parents would receive a questionnaire late in March. They could then express their feelings about grouping. He added that parents should call teachers directly to express feelings. Dr. Lawson said it was too early for him to comment, since the pro- gram only began in September, 1980, and the preliminary evaluation was not expected to be completed for a month. He did note that he and Dr. Pierson had visited many junior high classrooms this year to observe the program in operation. He said he would make his recommendation after all the information had been received and reviewed. Dr. Beck stated that during his campaign a surprising number of parents expressed concern about heterogeneous grouping. He added he was surprised to receive so many comments, since he had heard little about the program as Co-President of Diamond Junior High School P.T.A. He said that although parental attitudes were difficult to measure, their views should be included. It was • MINUTES: VOTED: to accept the minutes of January 13, 1981, as corrected. January 13, 1981 (Swanson, Beck, Unanimous) Page 11 March 3, 1981 MINUTES: VOTED: to accept the minutes of January 20, 1981, as presented. January 20, 1981 (Gaudet, Beck, Unanimous) VOTED: to accept the minutes of January 27, 1981, as presented. January 27, 1981 (Gaudet, Beck, Unanimous) VOTED: to accept the minutes of February 3, 1981, as corrected. February 3, 1981 (Shaw, Gaudet, Unanimous) Upon the recommendation of the Superintendent of Schools, it was VOTED: to accept the following schedule of payments as listed on the SCHEDULE OF attached sheet: (Gaudet, Shaw, Unanimous) PAYMENTS The School Committee and Superintendent expressed their cam- SPECIAL EDUCATION pliments to staff and participants in the 1981 Special Education OLYMPICS Olympics held at Lexington High School. Mr. Maclnnes said that the proposed exception to the new policy, SCHOOL RENTAL for the balance of this year, would apply to several groups serving POLICY EXCEPTIONS all Lexington youth which had made plans to use school facilities prior to the adoption of the new rental policy on January 27. He noted that most of the groups consisted of volunteers and couldn't afford rent. Mr. Michelman questioned the recommendation not to ex- tend the exception to youth activities of ethnic and religious groups. Mr. MacInnes 'said that religious or ethnic groups were required to pay full fees since they served only specific groups. He reviewed the reasons for recommending exceptions through the end of the school year. Mrs. Swanson stated that it was difficult to raise the rates, but a decision had to be made due to rising costs and the State man- date on budget. Upon the recommendation of the Superintendent of Schools, it was VOTED: to accept the exceptions to the School Rental Policy. (Swan- son, Gaudet, Unanimous) (See attached sheet.) The financial statement was discussed. FINANCIAL STATEMENT Upon the recommendation of the Superintendent of Schools, it was VOTED: to purchase doughnuts for the School Food Service Program from BIDS: Dunkin' Donuts, based on their low bid meeting specifications. (Shaw, Gaudet, Unanimous) (See attached sheet.) DOUGHNUTS VOTED: to award bids for copying equipment to Savin Corporation as COPYING being the low bidder meeting specifications. (Shaw, Gaudet, EQUIPMENT Unanimous) (See attached sheet.) VOTED: to accept the following new personnel as listed on the at- NEW PERSONNEL tached sheet: (Gaudet, Swanson, Unanimous) VOTED: to accept the personnel changes (Certified and Classified) PERSONNEL CHANGES as listed on the attached sheets. (Swanson, Shaw, Unanimous) Page 12 March 3, 1981 VOTED: to accept the personnel changes (classified) as listed on the attached sheet. (Beck, Gaudet, Unanimous) VOTED: to accept the personnel changes (Food Services) as listed on the attached sheet. (Gaudet, Beck, Unanimous) Dr. Monderer presented a review of the Basic Skills Improvement BASIC SKILLS Program minimum standards for reading in grades 2 and 4 as recommended PROGRAM by the Reading Subcommittee. He reviewed the method (Nedelsky Method) used for setting the minimum standards for the Comprehensive Test of Basic Skills. He noted that after approval of the plan by the School Committee, it would be submitted to the State for inclusion in Lexing- ton's plan for implementing Basic Skills. School Committee members requested copies of the Nedelsky Method and other tests for their review. Dr. Monderer agreed to forward the information. Further discussion on the topic was deferred to the next meeting. The 1981-82 preliminary Program of Studies for Lexington High PROGRAM OF School was presented to the Committee for review. STUDIES 1981-82 Dr. Pierson said that in structuring next year's courses, the Science Department found that of the options they considered, they would have to choose between offering mini-courses or teaching labs on a six-period-a-week basis. Based on recommendations from Mrs. Krich, Department Head, it was recommended to decrease credits for some basic science courses in lieu of cutting the mini-course program. Dr. Pierson also noted that insufficient student interest necessitated reductions of over thirty electives. Jeff Anderson wondered why arch- ery was being separated as an individual item for cancellation. Some School Committee members expressed concern over the reduction of Social Studies courses 134, 138, and 144. Dr. Pierson agreed to review these items with Dr. Clune. The Program of Studies was scheduled for fur- ther discussion with Dr. Clune at a future School Committee meeting. Dr. Lawson said he had received official notification from the SCHOOL BUILDING School Building Assistance Board that the High School library renova- ASSISTANCE BOARD tions had been approved for reimbursement in the amount of $118,500 (23,700/yr. . for 5 years). He said the first payment would be received this fiscal year. 9 It was agreed to discuss the proposed State Special Education Reg- SPECIAL EDUCATION wr ulations changes at the next meeting. REGULATIONS Mrs. Shaw said she attended a meeting with T.M.M.A. members. She recommended that a clarification be made regarding School Committee fiscal autonomy and the role Town Meeting members assume under the new law. It was voted to convene in executive session at 9:37 p.m. to dis- cuss collective bargaining matters. (Swanson, yes; Gaudet, yes; Beck, yes; Shaw, yes; Michelman, yes) Respectfully submitted, 11- 0 )7-Rha aures —etfc- 0.7" /cRecording Secretary SCHEDULE OF PAYMENTS The following schedules of payments were available for scrutiny and approval prior to this meeting: SCHOOL DEPARTMENT BUDGETS Personal Services January 30, 1981 Classified Payrolls #17-C $71,965.87 February 13, 1981 #18-C 74,007.61 February 6, 1981 Professional Payroll #16 464,312.10 Expenses February 6, 1981 Bill Schedules #177 4,777.91 February 6, 1981 # 178 1,615.00 February 6, 1981 #179 5,596.24 February 6, 1981 #180 27,150.59 February 6, 1981 # 181 48,671.73 February 6, 1981 #182 498.58 February 13, 1981 #183 3,547.91 February 13, 1981 # 184 4,519.54 February 13, 1981 # 185 9,227.40 February 13, 1981 #186 84,908 86 February 13, 1981 0187 1,900.00 February 20, 1981 #188 1,474.14 February 20, 1981 #189 4,926.50 February 20, 1981 #190 4,061.73 February 20,1981 #191 4,013.66 February 20, 1981 #192 28,129.29 February 20, 1981 #193 11,671.66 February 20, 1981 #194 35,638,04 Expenses (Carryover) February 6, 1981 Bill Schedule #325 700.00 SPECIAL PROGRAMS - NON-LEXINGTON FUNDS Adult Education January 30, 1981 Classified Payroll 43,65 Driver Education February 6, 1981 Professional Payroll 76.14 February 6, 1981 Bill Schedule #9 400.00 Bus Tickets February 6, 1981 Bill Schedule #5 1,329,90 Metco Program January 30, 1981 . Classified Payrolls 1,802.38 February 13, 1981 1,956.18 February 6, 1981 Professional Payroll 6,286.48 February 6, 1981 Bill Schedule #12 121.92 Pupil.-School Matr. Rec. February 6, 1981 Bill Schedule #6 462.70 Project Mainstream - February 6, 1981 Professional Payroll 654.31 Transition to Employment February 6, 1981 Bill Schedule #9 14.50 February 20, 1981 #10 626.00 Project Discover February 6, 1981 Professional Payroll 790.12 February 20, 1981 Bill Schedules #8 118.00 February 20, 1981 119 208.00 Project Enhance January 30, 1981 Classified Payrolls 466.20 February 13, 1981 466.20 February 6, 1981 Professional Payroll 939.69 Project Munch February 6, 1981 Bill Schedule #F4 371.00 Project Assist February 6, 1981 Professional Payroll 1,168.61 Project Combine February 6, 1981 Bill Schedule #2 400.00 Smoking Prevention February 6, 1981 Bill Schedule #4 155.00 Incentive Grant February 20, 1981 Bill Schedule #1 765.00 Occupational Information (79-80) February 20, 1981 Bill Schedule #5 16.89 Art. 43 - Renovations February 13, 1981 Bill Schedule #20 491.38 Transition to Employment January 30, 1981 Classified Payrolls 109.92 February 13, 1981 109.92 February 6, 1981 Professional Payroll 1,377.66 _ —__ LEXINGTON 2'UBLIC h1iLS LEXINGTON, MASSACHUSRTPS 172171 School Building MEMO TO John H. Lawson alTI ru:r Rental Policy FROM James R. Mactnnes DATE February 24, 1931 On January 27, 1981, theSchool Committee approved a revision to the building rental policy to be effective immediately for any rental requests not already approved as of that date. Rental requests that had been previously approved were to have an effective date of March 1, 1981. This extension was to allow a reasonable warning in order to allow the renters to make adjustments or cancel as they deemed necessary. An exemption for the remainder of this sch.ocl year was made for five organizations or activities because of the nature and conditions of the rentals, Since that time, some questions have been raised relative to the change in status for other rentals. While I do not heila ,e raj= policy shoule be loaded with a number of exceptions, I do believe that :e may wish to consider some further exceptions at this time League of Women Voters - Although not an official organization of the town; govern- ment, I would concur with this request (via Mrs. l,iilman) that town wide candidate nights be exempt from charges as they are the only non-partisan group to sponsor this service to all residents. They understand that they would be charged for all other uses if they wish to use the school facilities , This exemption is requested to be continued from year to year unless specifically changed by the School Committee. Youth groups which are servicing all Lexington youth (school age, grades K-l2) ;;.. who have applied prior to the change in policy or who have applied in previous years for use of the facilities in the spring. Such an exemption would be for the remainder of the school year only. Examples are : Lexington Youth Soccer Lexington Junior Softball Association Lexington Little League Lexington Lions Club Youth Games Special Olympics Groups that are sponsored by religious club or ethnic organizations and are presumed to be serving a specific group would therefore not be exempt. • BIDS - DOUGHNUTS On January 28, 1981, requests for bids for flcughnuts for the School Food Service Program were sent to four companies . The bid was also advertised in the February 5, 1981 issue of the Lexington Minuteman. This item was bid in May, 1980, for the 1480-81 school year. On January 27, 1981, Anita's Donuts Shop (the pref.ent contractor) informed us that they would no longer be able to perform tie contract. We have been experiencing some problems with their service in the last few :months and feel that it is in our best interest to accept the default and re-bid this item. Our specification included compliance with the manufacturing, handling and distribution laws and regulations of the cowmon.:ealtn of As.-sachusetts. Doughnuts are to be baked daily, p,:: i by the d07‘211 i:. sc„ .: ate boxes, and delivered to the Senior nigh kitJinn ( ir.tide deliver;:) utLte_n the hours of 7:00-7:30 a,m. The bid sheets allowed space for a :.ir is L'i of items , baked wei .hL per dozen and prices per dozen. One sealed bid was received and opervd a; a public reading at 12:00 noon, Friday, February 13, 1981. The recap is as follows : PRIOR • STD ITEM WT. PT.: D:,', PRICE PER DOL. P`-tICS Dunkin Donuts Chocolate 1 lbs. 1.79 1.43 loneydip, Fruit filled, Plain, Cinnamon, Powdered, Butternut, Coconut, Sugar 3 lbs, 1.69 1.42 raised, Plain and Sugar Crullers Dunkin Donuts have provided us with these products during the interim period and we believe they are fully capable of performing this contract, Their products and service have been excellent . BIDS - COPY IVC EQUIP*Tr hT • On January 28, 1981, requests for bids for COPYING EQUIPMENT were sent to six (6) companies. The bid was also advertised in the February 5, 1981 issue of the Lexington Minuteman. Specifications were drawn describing the equipment and conditions under which it was to be provided. The equipment itself will. be funded through a federal grant under ESEA Title Iv-B P.L. 95-561. The approved budget provided by the grant for purchase of this equipment is $15,464. The cost of the service maintenance contracts for the copiers will be funded by the Town of Lexington. Five (5) bids were received and opened at 12:00 noon on Friday, February 13, 1981. Among other items, it should be noted that included in the copying equipment invitation for bids, was a request for the following information: - Cost of an annual full service contract including parts, labor, transportation for 120,000 copies. Two prices were to be quoted: one price to include drum replacement; the other price to exclude drum replacement. - The per copy cost regardless of the number of copies made. (The annual service agreement is to provide the machine :with complete coverage based on an estimated 120,000 copies) . - The maximum increase (if any) that the service contract and per copy costs may change over the previous year for a five (5) year period - Willingness to extend the service contract and per copy rates to Lexington' s presently owned equipment (Five Sevins :.770 and Four Savins #775) PLEASE REFER TO THE RECAP ON THE AT AC ID SHEET All bidders were required to submit detailed specifications if bidding on items other than those specified. The Sevin Corporation is reco =.vended as the low bidder meeting specifications. The bids and accompanying specifications were carefully analyzed based not only on initial cost of equipment but also maintenance costs over a five (5) year period. The total purchase cost of the four (4) Savin copiers is $15,200. These items are to be paid for with the grant funds of $15,464 leaving a balance of $264. The Savin Corporations service/maintenance projections are also economical when compared to the other. bidders. Although the Savin Corporation exceeds company #2' s bid by $4.37 in the service area, it should be noted that company #2 had • several clerical errors in its bid and for this slight difference in cost, Town Council advises not to accept their bid. -- _ _ __.___. __ ,ro jec ted 5 '� Fo t f;-i,i v — Coi::pany Meets all Guarantee Cost of Equip. yesr cost to Total Oyer `a veer spec ificat ions (grant) Lexington Period (sere, /via int .) -Copy "e5 3 coos. ;15 011 ,0x) $5 ,712.61 S21 ,;,92.6i »L t. . s . S 1 20t 1, i. SL., G33, 36 : 't, u - Cot '; j, ,,i ..., ,tn.' ss no%, not stated $15,020.00 $S, 291 ,bo Lf ii . S't . 1 '<a chi s Sarin Corp. nt. .ses. s t t ,' f f [ 1..-6%!.: • , I . . to ,13,945.00 _ 7i .*** *Specifications read that the copy spend is t, Se no 1,oce Ivan Li.e acconds lot- JAI-tit eo:v imd ott,viit 5 at ; r the rate of 20 per minute , The equipment available Htruatti� t >..pnay 43 requires S s•e_tin for ir,v dist tp- ^n,! receives 15 copies per minute. %riche equipment available through company 45 requires r, seconds for the first copy and also hi + moveable rmother than fixed carriage. A stationery carriage provides for greater quality in making eop .er, ' rot . : nr. in<ttcr at:; . ***The figures quoted represent minis-sum and n.aximuut costs. For all other companies the cc. ;rauLc for vp to 120,000 copiea. Company #5, however, yuarenteer its drums for only 90,000 copies or 120 Lys It possible, therefore, that during the st tinai y.-ar up to three (3) drums may need to be r. p,<:red SJ. ., HI : particular guarantee , . KEW PERSONhEl. • SECONDARY NAI1E SCHOOL/SUBJECT EDUCATION EXPERIENCE . PERSONNEL CHANGES - CERTIFIED RESIGNATIONS YRS. IN LEXINGTON EFFECTIVE REASON COACHING APPOThT 4ENTS • • (Over) PERSONNEL CHANGtS - ClAIh ' t IED RESIGNATION YRS. IN LEKINGIN EFFECTIVE REASON CHANGE IN ASSIGNMENT r..FFECTIVE . C *Subject to negot'iacious for PSC.. S PERSONNEL CHANCES - FOOD SERVICES RESIGNATION YRS . IN LEXINGTON EFFECTIVE REASON • TRANSFER FFFECTIVII