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Home My WebLink About1980-07-29-SC-min Page 57 July 29, 1980 A meeting of the Lexington School Committee was held on Tuesday, July 29, 1980 at 7:45 a.m. in the School Administration Building. Pre- sent were: Gaudet, Swanson, Shaw, Michelman, Brown. Also present were Pierson, Maclnnes, Barnes. Upon recommendation of the Superintendent of Schools, it was BID ENCLOSURES VOTED: to accept the following bids and that contracts be issued those companies on low-bids meeting specifications. (Swanson, TYPEWRITER Michelma, Unanimous) (See attached sheets) SERVICE BOILER INSULATION OIL BURNERS LIBRARY FURNITURE ELECTRICAL FIXTURES (CHANGE ORDER) ALUMINUM ENCLOSURES GYM SEATING Mr. Maclnnes informed the committee that Reginald Howe, (repre- RINGLER CASE senting Town Counsel) advised that the case proceed to court . After brief discussion it was decided to request Mr. Maclnnes to inform Mr. Howe of the School Cowwittee;s position that if no settlement were possible to proceed to court. It was VOTED: to adjourn at 8:25 a.m. (Michelman, Gaudet , Unanimous) Respectfully submitted, , r 'Rtehard H. Barnes //RecordingSecretary /mc BID - TYPEWRITER SERVICE On July 17, 1980, requests for bids for Typewriter Service were sent to six • companies. The bid was also advertised in the July 18, 1980 issue of the Waltham News Tribune. Specifications were drawn to provide an annual inspection, cleaning and oiling of the typewriters - manual and electric (excluding IBM) - with a warranty on all service (excluding parts) until June 30, 198D. One sealed bid was received and opened at a public reading at 12:00 noon, on Friday, July 25, 1980, The results of the bid are as follows: Vendor Price per machine Total Manual Electric Estimated Cost Gayne Typewriter Co. $20.00 $40,00 $6700, In calculating the above, we used an estimated count of 275 manual typewriters and 30 electric typewriters. Last year this service was performed by Gayne Typewriter Co. Their price per typewriter was $16.00 (manual) and $27.00 (electric), They performed in a satisfactory manner. BIDS - BOILER INSULATION On July 17, 1980, requests for bids for insulating boilers at Lexington Senior High School were sent to seven companies. The bid was also advertised in the July 18, 19Q0 issue of the Waltham News Tribune, Specifications were drawn to provide a repair of 2`° thickness of insulation to the two boilers in the original boiler room at the High School, Two sealed bids were received and opened at 12:00 noon on Friday, July 25, 1980, The recap is as follows: Walter J. Ballou Co„ Inc, $7250, Phillips Insulation Co, 3400, Phillips Insulation Co, is known to us and they are capable of perfol.ming this work, The budget for this work is $3600„ BIDS - OIL BURNEPS On July 7, 1980, requests for bids for furnishing and installing oil burners at various schools were sent to ten companies. The bid was also advertised in the July 10, 1980 issue of the Lexington Minuteman, Specifications were drawn for the removal of existing oil burners and installation of energy efficient oil burners at several schools as recommended by the Energy Committee, The specifications included all the necessary piping, filters; valves and controls as well as providing operating instructions to our personnel. The start up efficiency is to be not less than 82% and carry a one year warranty on materials with free service until December 31, 1980. Three sealed bids were received and opened at 12:00 noon on Thursday, July 24, 1980„ The recap is as follows: Combustion Service Marino Auto, Htg, C,M, PerrvCo, Senior High 4 Combination burners $62,600, $58,123, $70,209„ 2-4-6-gas (Ray Burner (Indus,Comb, (Iron Fireman PAECP) DEG 145) AG0-6-15) Elementary Schools 10 #2 oil burners 46,900, 34,123. 45,396, (Bridge, Bowman, Estabrook, (Sun Ray Burner (Indus,Comb, (Iron Fireman Harrington, Hastings) PMR 585-2) FML 42) C240) Lump Sum (all of above) $109,500, $92,123, $115,605, Although the low bidder is new to us, we have checked his references and find that their work and burners are of high quality. The amount budgeted for this work is $100,000, BIDS - LIBRARYb KNI CUS1 On July 16, 1980, requests for bids for Library Furniture were sent to eleven :cmpanies. The bid was also advertised in the July 18, 1980 issue of the Waltham News Tribune, Specifications were drawn for various pieces of library furniture to complement the existing furniture at the Senior High School Library, This is part of the renovation and expansion project in progress. Items such as additional shelving, tables, carrels, chairs and cabinets were included and all bids were to include inside delivery, with articles set up and ready for use. Two sealed bids were received and opened at 12:00 noon, Friday, July 25; 1980, There were nineteen different items of varying quantities. Although one company was the overall low bidder, we can save approximately $400.00 by splitting the bid. After careful consideration of price and quality, we recommend the following: Educational Installations, Inc, Items A, C-K, M-S $14,826.58 Robert H. Lord,Co„ Inc, Items 3, C 1,741,80 $16,568,38 The budget for these items is $14,613,00. We will be able to handle the differente, of $1955.38 within the total project, Blp - li[ I2;;"0 [t_'1. FISHRLS (CHA.NCE Citin E) On July 15, 19R0, the bids for electrlaal fix, aces ,: eat approved, .ince that time, the bidder (Cruwys Electric) for EarrinFton Sehool fame that he had omitted 96 fixtures from his bid. lie had missed the " classrooms r, rz,cl , c ',xttres each, de has requested his bid for this school be adjcst-ed to add ' `000,. A cone ,trison with the ether bidders finds that indeed his bid is lower than ocln,rs by that n- punt. Another comparison was made to check his bid at Franklin School which was only $13.00 more than his bid for Harrington School. Franklin ;gad a count of 147 fixttres while ilarrington has a count of 292 fixtures. Types and sizes would change the cost, but I feel his claim is legitimate. He still is the law bidder. In addition, we have requested both bidders to sibmit a change order to reflect price changes that would cover installation of tcetal halide fixtures in place of high pressure sodium in the gyms and auditoriums. This change is on the advice of our energy consultant. - The approved change orders are as follows: Cruwys Electric Orig. Bid Ching, s New Prices Franklin $12,340. -923_4. Gym $5046. - 9( 0. Caf. -$3294. Harrington 12,327. +5000, omitted fix. - 78( , lobby _3`J6, gym +3818. 16145, $24,667, +$ 524, $25191. Electro Contracting Service Corp. Orig. Bid Changes New Prices Sr. High $34,381. none $34,381.00 • Diamond 2,890. none 2,890.00 Escabrook 3,276, - 11h.60 3,159,40 Fiske 9,467. - 103.60 9,363.40 Hastings =�:iO4. 3b,75 22764,25. 52,818, 254 ,9S 652,558,05 BIDS - ALUMINUM ENCLOSURES On July 10, 1980, requests for bids for furnishing and installing Aluminum Enclosures (Vestibules) at various schools were sent to seven companies. The bid was also advertised in the July 10, 1980 issue of the Lexington Minuteman, Specifications and drawings described in detail the type of construction, method of installation and placement of the enclosures as recommended by the Energy Committee. A'_1 workmanship and materials are to be guaranteed for one year., Two sealae bids were received and opened at 12:00 noon on Thursday, July 24, 1980, The recap is as follows: Closure Company, Inc, Commonwealth. Glass Bowman Custodian Entrance $1825, Recess Entrance 1730, Office Partition 2655, Total $6210, Bridge Custodian Entrance 1825, Recess Entrance 1730, Office Partition 2655, Total 6210, Estabrook Interior Vestibule 3515, Recess Entrance 2035. Total 5550. Fiske New iJing Entrance 2150, Receiver Entrance 21.75. Total 4325, Lump Sum (all of above) $19,073. $22295.* *Deduct $2500. if acrylic finish not required, Closure Company Inc. is known to us and they are fully capable of perfomming this work. The budgeted amount for this work is $21,000. BIDS - GYM SEATING On July 3, 1980, requests for bids for the repair and refinishing of the • folding gymnasium bleachers at the High School were sent to eight companies. The bid was also advertised in the July 10, 1980 issue of the Lexington Minuteman, Specifications were drawn for the replacement of all broken or splintered treads and seats and resecuring of all others. Repair of undercarriage (straightening and aligning) as.peeded was included, as was replacing of all missing brackets, knd adjusting of wheels, rollers and other moving parts. Scraping, sanding, staining and finishing with two coats of urethane finish was also included. One sealed bid was received and opened at 12:00 noon on Friday, July 25, 1980, The recap is as follows: New England Engineering $7138.00 The budget for this work is $7500, New England Engineering is new to us but a check with their references would indicate that they are fully capable of perftming this work.