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HomeMy WebLinkAbout1980-07-15-SC-min Page 54 July 15, 1980 A meeting of the Lexington School Committee was held Tuesday even- ing, July 15, 1980, at 8:00 p.m. in the School Administration Building. Present were: Gaudet , Swanson, Brown, Michelman, Shaw. Also present were: Lawson, Pierson, Monderer, Maclnnes, and Barnes. Several residents of the Follen Hill area voiced concern about the PUBLIC passage of walking students from the area to Bowman School now that Adams PARTICIPATION School had closed. They requested assistance from the School Committee in the form of bus transportation, path re-measurements, erections of signs, and recommendations for traffic guards and/or sidewalks. Mr. Brown said that the memo from the Traffic Safety Committee had just been received and there was no opportunity to review it. He said the Committee would take the matter under advisement and would contact the parents shortly. It was VOTED: to accept the executive minutes of April 8, 1980, as amended. EXECUTIVE (Michelman, Gaudet, Unanimous) MINUTES - 4/8/80 VOTED: to accept the executive minutes of April 15, 1980, as amended. 4/15/80 (Michelman, Swanson, Unanimous) 5/21/80 6/9/80 VOTED: to accept the executive minutes of May 21, 1980, as amended. (Michelman, Gaudet, Unanimous) VOTED: to accept the executive minutes of June 9, 1980, as amended. (Gaudet, Michelman, Unanimous) Upon the recommendation of the Superintendent of Schools, it was VOTED: to accept the schedule of payments as listed on the attached SCHEDULE OF sheet . (Michelman, Swanson, Unanimous) PAYMENTS VOTED: to accept the new personnel as listed on the attached sheet . NEW PERSONNEL (Swanson, Gaudet, Unanimous) VOTED: to accept the personnel changes as listed on the attached PERSONNEL sheet. (Gaudet, Swanson, Unanimous) CHANGES (CERTIFIED) VOTED: to accept the personnel changes as listed on the attached PERSONNEL sheet. (Shaw, Swanson, Unanimous) CHANGES (CLASSIFIED) VOTED: to elect the crossing guards for the school year 1980-81. CROSSING (See attached sheet) (Michelman, Swanson, Unanimous) GUARDS VOTED: to elect the staff for the school year, step and level RE-ELECTION indicated. (Swanson, Michelman, Unanimous) (See attached sheet) OF STAFF Page 55 July 15, 1980 VOTED: to elect staff to the Summer Workshops at salaries indicated. SUMMER (Michelman, Shaw, Unanimous) (See attached sheet) WORKSHOPS 1980-81 VOTED: that Sorrentino Trucking Company be awarded the rubbish con- BIDS - tainer service contract for the school year 1980-81. RUBBISH (Gaudet , Swanson, Unanimous) (See attached sheet) VOTED: to accept the psychotherapy provider exception as noted on PSYCHOTHERAPY the attached sheet. (Gaudet , Michelma, Unanimous) PROVIDER EXCEPTION The Superintendent announced that a letter had been forwarded to the Town Manager, Robert Hutchinson, informing him that the official ADAMS closing and final day of use of Adams School was scheduled for July 1, CLOSING 1980. Mr. Brown, on behalf of the Committee, thanked administrators, staff, and parents for their cooperation in the closing of Adams School. A copy of the 1980 Annual Adult Evening Education Report was re- ADULT viewed by the Committee. Also, it was EVENING SCHOOL VOTED: that tuition for courses be increased by 10 cents per class hour. ( Michelman, Shaw, Unanimous) Mr. Lombard, Co-chairman of the Elementary Report Card Committee, ELEMENTARY presented an interim report to the School Committee. He said a more REPORT CARD complete report would be forthcoming. The Superintendent added he was COMMITTEE pleased with the work of the Committee. He said he was also pleased that a better reporting plan would be developed and no radical changes had been planned for September, 1980. Paul Lombard, Director of the Title I Summer Reading Program, SUMMER READING presented a status report to the School Committee for their information. PROGRAM Frank DiGiammarino reviewed the proposed 1981-82 Planning and 1981-82 Budget Guidelines. A brief discussion followed. BUDGET PLANNING GUIDELINES Dr. Lawson stated he had received a letter from Commissioner of BASIC SKILLS Education Anrig that Lexington's Secondary Basic Skills Improvement PLAN Program Plan for Reading, Writing, and Mathematics had been approved. Mr. Barnes reveiwed the statistical information on staff absen- SUBSTITUTES teeism and substitutes for the school year 1979-80. He noted there were 4,215 absences in the 1979-80 compared to 4, 164 in '78-'79. He also reviewed the use of substitutes for those periods. In 1979-80, 2,286 substitutes were used although 3, 121 were needed. In 1978-79, 2,631 substitutes were used although 3,252 were needed. He suggested an increase of $3.00 in the rate for 1980-81. Members of the School Committee felt that prior to a vote on rates, additional information would be helpful. Mrs. Swanson suggested a survey of substitutes; Mr. Barnes agreed. Dr. Lawson said he and Mr. Barnes would be gathering information and would discuss the substitute program. A final rec- ommendation would be made in August. Page 56 July 15, 1980 It was VOTED: to convene in executive session at 10: 14 p.m. to discuss EXECUTIVE matters pertaining to collective bargaining strategy and SESSION the possible discharge of an employee. Mr. Brown announced the School Committee would return to pub- lic session. (Swanson, yes; Gaudet, yes ; Shaw, yes; Michelman, yes ; Brown, yes) It was VOTED: to return to public session at 10:40 p.m. (Michelman, RETURN TO Swanson, Unanimous) PUBLIC SESSION It was VOTED: that the School Committee affirm Mr. Robert Ringler's sus- pension as of May 1, 1980, and affirm the recommendation of the Superintendent of Schools and the Administrative Assistant for Business that Mr. Robert Ringler be discharged from employment in the Lexington Public Schools as of May 1, 1980. (Michelman, Swanson, Unanimous) It was VOTED: to adjourn at 10:41 p.m. (Michelman, Shaw, Unanimous) Respectfully submitted, hYd H. Barnes Recording/Secretary /mc i SCEEDULE 0^ PAYMENTS The fclicuing schedules of payments 4?erC' available :For scruti'ny and spin oval '. .. prior to this meeting: SCHOOL DEPAR314E T BETS Personal Services June 20, 1980 Classified Payroll #27• C $111,958.88 June 30, 1980 Classified Payroll #23 -C 33,760.37 June 27, 1980 Professional Pay ell #26 494,302.81 Expenses (FY 1979=80) Bill Schedules - June 27, 19E0 #2.88 1,876.42 June 27, 1980 #289 3,919.94 June 27, 1980 #290 3,373.53 June 27, 1980 #291 129.33 June 27, 1980 #292 27,631.77 June 27, 1980 - #293 4 915.24 June 27, 1930 #294 T 802.21 June 30, 1980 4295 6,582.01 June 30, 1980 #296 319.80 June 30, 1980 #297 4,126.07 crime 30, 1980 #298 174.63 e 30, 1980 #299 384.9/0 Julie 30, 1930 4300 3, 166.90 June 30, 1980 401 4,443.85 June 30, 1580 ;301A. 33,362.61 juee 30, 1980 #302 3,855.93 June 30, 1980 #303 288.56 June 30, 1980 #304 19,418.52 June 30, 1980 #305 695.20 :lune 30, 1930 #306 73.69 1:Y 3980-31) July 3, 1980 #1 17,519.86 July 11, 1980 ?:'2 8,526.08 July 11, 1980 #3 12,643.40 July 11 , 1980 #4 17,124.53 ., ply 11., 1930 #3 5,431.89 Out 'tye'.Stet:e Travel June 27.P1980 ���.. B111 Schedules 427 534.50 June 30, 1980 #23 1,145.00 SPECIAL L OG?141.5 4 Non Lerinaton Funds Mecca rys:ne 20, 1980 Classified Payroll 3,816.51 •;ne 30, 1980 Classified Payroll 98.70 June 27, 1980 Professional Payroll 5,722.04 June 27, 1950 Bill Schedule 419 41.93 June 30, 1980 420 13,649.90 v. CCY. il.ainstrec.o aiivia .. 2r ...J,. 1930 P11..yEJL.._t;c7l � � P:?j"i p c.. 'ire s2't' rt (':C3 'b;1,.Tq C..r� _ June 20, 1980 CiS°s;.!fF<<<S Pay' 1 1 June 27, 1980 Pre e:;s c,eial Payroll ?28. 92' Jane 27, 1980 Bill Schedule n 1,328. 92 ?" 5.23 Adult Education .. June 30, 1930 Classified Payroll 32.0; Jk=TYa Eduee-i-r June 27, 1980 Professional PK;ro 1 1,020.0lune 30, )9u0 Bill Schedule ii5 746.14 rrfrtL DxE, CCti'EZ' June 27, 19880 Professional Payroll June 27, 1980 Bill Schedule 501.15 500.00 _c ect Assist ;cue 27,930' P _rc_essict:at Payroll 33%12 P.tiect Combine Jsne 27, 1980 Professional 850.00 __jeerEnLance eche 23, 1980 0 _ .. ..ic�:5s3_12;.1 K77.85 ` � 8Professional Payroll L'�'~' e c-�,7 . , 180 BillSchedule765. 71 ..y� i^5 52 . _-__e 27, 1950 Bill Schedule 16,400. 00 7:arat Computer nee 27, 1930' Bill Schedule 407. 13 .., c;':e Around thWoi World .:e 27: 1980 Bill Schedule 5, 158. 12 Education sne90, 1980 3111 Schedule ir 1� 74.00 • NEW PERSONNEL NAME SCHOOL/SUBJECT EDUCATION EXPERIENCE PERSONNEL CHANGES - CERTIFIED ADDITIONAL WORK DAYS DEGREE CHANGES CHANGE IN ASSIGNMENT APPOINTMENT: DEPARTMENT CHAIRPERSON APPOINTMENT: GIRLS' ATHLETIC EQUIPMENT MANAGER RESIGNATIONS YRS. IN LEXINGTON EFFECTIVE REASON CORRECTION PERSONNEL CHANGES - CLASSIFIED NEW PERSONNEL EFFECTIVE RESCIND APPOINTMENT RESIGNATION YRS . IN LEXINGTON EFFECTIVE REASON CORRECTION TRANSFERS EFFECTIVE STUDENT PROGRAMMERS (Data Processing) PERSONNEL CHANGES - CERTIFIED (Continued) LEAVE YRS. IN LEXINGTON EFFECTIVE ) FOR YOUR INFORMATION • • SCHOOL CROSSING GUARDS An amount of $38,950 was added to the school budget to cover the cost of crossing guards. Since this action makes them employees of the School Department, it is necessary to have them formally voted by the School Committee. Other than their election and signing of pa:/rolls , they will continue to be supervised and processed by the Police Department . Below is a copy of the Town Manager' s memo to me. TI,s list of crossing guards and rate is on the reverse side of this page. `Cfio(an of 71cxingion, d aowartiose#ta MEMORANDUM TO: James Macinnes, Administrative Assistant to: DATE: 6/16/80 PAGE: Business s UEJECT: FY81 Salaries for Crossing Guards Attached are the recommentLed FY81 salorien for the Crossing Guards. Town salaries are set in June so ChicI Cotr included these in his recommendations. The increase is for approximately 7ct.. .1nd wilI cost $200 per guard. Please let me know if this meets with the hr“il Committee approval. Thank you. cc : Chief Corr (Over) 7 1980-1921 Fchool Crossing (Maras • • _J „ . RE-ELECTION OF STAFF SECOND ELECTION These people have previously received a contract and are being recommended for their second election. STEP/ GRADE/ SCHOOL NAME LEVEL SUBJECT SALARY COMMENTS Senior THIRD ELECTION These people have previously received two contracts and are being recommended for their third election. Senior *Contract Sent - Ratification Requested HOUSEMASTERS (Above staff re-elected excluding stipend 4/8/80) RE-ELECTION OF STAFF - CLASSIFIED CLASS. & NO. OF HOURLY SCHOOL NAME POSITION STEP HOURS RATE • STUDENT PROGRAMMERS (Data Processing) EFFECTIVE • • _ _ r STAFF FOR SUMMER WORKSHOPS Name Workshop Number of Days Salary August 11 - August 15, 1980 (Continued) STAFF FOR SUMMER WORKSHOPS Name Workshop Number of days Salsa ' BIDS - RUBBISH CONTAINER SERVICE On June 5, 1980, requests for bids for Rubbish Container Service for the Lexington Public Schools were sent to five companies. The bid was also advertised in the June 12, 1980 issue of the Lexington Minute-Man. Specifications were drawn giving a tentative schedule for emptying and size requirements at each school. The right to change requirements relative to size of container or emptying schedule was reserved by the School Department to use as necessity dictates. The contractor is further required to be responsible in the event of damage to school property by any of his employees or vehicles as a result of this service. With an interest to provide for recycling possibilities, the bid form provided the opportunity for the bidders to submit bids with this alternative. Four sealed bids were received and opened at a public reading at 12:00 noon on Wednesday, June 18, 1980. A recap and computation of the bid are on the following page. Due to the Sanitary Landfill area's being closed, it will be necessary to take our rubbish out of town for each day that pickups are scheduled. This is the cause of the significant increase in this service. Miller Disposal Inc. , is the present contractor and has provided us with good service. Their prices this year were as follows: Lexington Sanitary Landfill Out of Lexington 3 yds. $2.75 $5 .00 4 " 3.00 6.00 5 " 4.00 8.00 6 " 4.25 9.00 8 " 6.00 11.00 10 " 8.00 12.00 There was no service charge. We did not use 3,5,8 or 10 yd. containers. The budgeted amount for this service is $10,280 for 1980-81. 9 RUBBISH CONTAINER SERVICE (Cont.) Ace Disp, Browning- Miller Sorrentino Service Charge per Week Service, Inc. Ferris Disposal Trucking 3 yds. $3.00 $4.40 $4. 10 None 4 yds, 3.25 4.40 ' 4.40 5 " 3.50 No bid 4.60 " 6 " 3.75 4.95 4.95It 8 4.00 5.20 .5.25 ,i 10 "_ 5.00 5.50 . 6.60 " Conten; 907 paper to be recycled 3 yds. 5.50 7.10 No Bid No Bid 4 6.50 8.30 a° 5 7.00 No Bid °' 6 „ 8.25 12.30 " " 8 " I 11.00 • 15.45 " " 10 " ° 14.00 . 18.95 " '° Estimated Yearly Cost $17600.00 $25907.00 Contents Mixed Rubbish To Be Removed from Lexington 3 yds. 6.00 7.10 6.40 5.25 4 °° 8.00 8.30 7.60 6,40 5 10.00 -- 10.00 8.00 6 11 12.00 12.30 10.30 9.60 8 °° 16.00 15.45 14.00 11.20 10 " 22.00 18.90 16.00 14.00 Estimated Yearly Cost $22979.00 $25907.00 $22992.80 $19718.40 BIDS - OIL BURNERS On July 7, 1980, requests for bids for furnishing and installing oil burners at various schools were sent to ten companies. The bid was also advertised in the July 10, 1980 issue of the Lexington Minuteman. Specifications were drawn for the removal of existing oil burners and installation of energy efficient oil burners at several schools as recommended by the Energy Committee. The specifications included all the necessary piping, filters, valves and controls as well as -providing operating instructions to our personnel. The start up efficiency is to be not less than 82% and carry a one year warranty on materials with free service until December 31, 1980. Three sealed bids were received and opened at 12:00 noon on Thursday, July 24, 1980. The recap is as follows: Combustion Service Marino Auzo. Htg. C„M. PerryCo. Senior High 4 Combination burners $62,600. $58,123. $70,209„ 2-4-6-gas (Ray Burner (Indus.Comb. (Iron Fireman PAECP) DEG 145) AGO-6-15) Elementary Schools 10 #2 oil burners 46,900. 34,123. 45,396. (Bridge, Bowman, Estabrook, (Sun Ray Burner (Indus.Comb. (Iron Fireman Harrington, Hastings) PMP. 585-2) FML 42) C240) Lump Sum (all of above) $109,500. $92,123. $115.,605, Although the low bidder is new to us, we have checked his references and find that their work and burners are of high quality. The amount budgeted for this work is $100,000, BIDS - LIBRARi H:KN1TURE On July 16, 1980, requests for bids for Library Furniture were sent to eleven • ;ompanies. The bid was also advertised in the July 18, 19`30 issue of the Waltham News Tribune, Specifications were drawn for various pieces of libiary furniture to complement the existing furniture at the Senior High School Library. This is part of the renovation and expansion project in progress. Items such as additional shelving, tables, carrels, chairs and cabinets were included and all bids were to include inside delivery, with articles set up and ready for use. Two sealed bids were received and opened at 12;00 noon, Friday, July 25; 1980, There were nineteen different items of varying quantities. Although one company was the overall low bidder, we can save approximately $400.00 by splitting the bid. After careful consideration of price and quality, we recommend the following: Educational Installations, Inc. Items A, C-K, M-S $14,826.58 Robert H. Lord,Co„ Inc. Items B, C 1,741,80 $16,568.38 The budget for these items is $14,613,00. We will be able to handle the differente, of $1955.38 within the total project. • • • BIDS - is ECTFlai. Fls . ;RFS (CHANCE: OILIER) On July 15, 1980, the bids for electrical fi>mar es to e approved. Since that time, the bidder (Cruwys Electric) for Harrington School fneul that he had omitted 96 fixtures from his bide lie had missed the g classrooms x r( i c 'lkeor: s each, He has requested his lid for this school be adjusted to add ' ` JOF, A congArison with the ether bidders finds that indeed his bid is lower than oth •rs by that it aunt, Another comparison was made to check his bid at Franklin School which was only $13.00 more than his bid for Harrington School. Franklin aad a count of 147 fixtures while Harrington has a count of 292 fixtures. Types and sizes would change the cost, but I feel his claim is legitimate. He still is the law bidder. In addition, we have requested both bidders to submit a change order to reflect price changes that would cover installation of uetal halide fixtures in place of high pressure sodium in the gyms and auditoriums„ Ti.ds changc is on the advice of our energy consultant. - The approved change orders are as follows : Civwzs Electric Orie_ Bid Changs New Prices Franklin $12,340. -82334, Gym $9046. - 950. Caf, -$32940 Harrington 12,327. 45000, omitted fix, - 786. lobby ▪396, gym +3818. 16145. $24,667, +$ 524. $251910 [1€ etro Contracting Service Corp. Orig. Bid Changes Nczw Prices Sr. High $34,381. none $34,381.00 Diamond 2,890. none 2,890.00 Escabrook 3,276, - 116.60 .3,159.40 Fiske 9,467. - 103,60 9,363..40 Hastings !;0a 3 . 5 21764,25 2.59,.95 $02,558.05 BIDS - ALUMINUM ENCLOSURES On July 10, 1980, requests for bids for furnishing and installing Aluminum Enclosures (Vestibules) at various schools were sent to seven companies. The • bid was also advertised in the July 10, 1980 issue of the Lexington Minuteman. Specifications and drawings described in detail the type of construction, method of installation and placement of the enclosures as recommended by the Energy Committee, All workmanship and materials are to be guaranteed for one year. Two sealae bids were received and opened at 12:00 noon on Thursday, July 24, 1980, The recap is as follows: Closure Company, Inc, Commonwealth. Glass Bowmen Custodian Entrance $1825, Recess Entrance 1730. Office Partition 2655. Total $6210, Bridge Custodian Entrance 1625, Recess Entrance 1730. Office Partition 2655. Total 6210, Estabrook Interior Vestibule 3515. Recess Entrance 2035. Total 5550, Fiske New Wing Entrance 2150„ Receiver Entrance 21.75. Total 4325. Lump Sum (all of above) $19,073, $22295.* *Deduct $2500. if acrylic finish not required, Closure Company Inc. is mown to us and they are fully capable of perfomsiing this work. The budgeted amount for this work is $21,000. BIDS - GYM SETING On July 3, 1980, requests for bids for the repair and refinishing of the folding gymnasium bleachers at the High School80were ressesent tftoheeight getic Lexington companies, The bid was also advertised in the July 10, g Minuteman. Specifications were drawn for the replacement of all broken or splintered treads and seats and resecuring of all others. Repair of undercarriage (straightening and aligning) as deeded was included, as was replacing of all missing brackets, And adjusting of wheels, rollers and other moving parts. Scraping, sanding, staining and finishing with two coats of urethane finish was also included. One sealed bid was received and opened at 12:00 noon on Friday, July 25, 1980. The recap is as follows: New England Engineering $7138,00 The budget for this work is $7500. New England Engineering is new to us but a check with their references would indicate that they are fully capable of performing this work.