HomeMy WebLinkAbout1980-05-21-SC-min Page 43
May 21, 1980
A meeting of the Lexington School Committee was held on Tuesday,
May 21, 1980 at 8:00 p.m. at the Schoo l.Administration Building.
Present were Swanson, Gaudet , Shaw, Michelman, Brown and Student
Representative Anderson. Also present were Lawson, Pierson,
Maclnnes, Monderer and Barnes.
Mrs. Esther Arlan, L.E.S.A. and Marie Walton, president of PUBLIC
L.E.S.A. and Guidance Department Secretary, expressed concerns PARTICIPATION
that the re-election of secretarial staff would reflect a reduction
of personnel and hours for 1980-81. Each reviewed the complexities
and duties associated with a secretary's responsibilities. Mrs.
Arlan requested the School Committee not vote the re-election until
it had been thoroughly reviewed.
The Superintendent stated that he had received no recommendation
from the Personnel Office and that it was not on the Agenda for a
vote. He said it would be on a future agenda.
Upon the recommendation of the Superintendent of Schools, it was
VOTED: to accept the schedule of payments. (Michelman, Shaw, Unanimous)SCHEDULE OF
PAYMENTS
(See attached sheet)
It was
VOTED: to accept the minutes of March 18, 1980 as amended. (Swanson, MINUTES
Gaudet, Unanimous) 3/18/80
VOTED: to accept the minutes of April 8, 1980 as presented. MINUTES
(Micheiman, Swanson, Unanimous) 4/8/80
The financial statement was discussed. FINANCIAL
STATEMENT
The second reading of the Homework Policy was held. Minor HOMEWORK
editorial revisions were made. POLICY
Dr. Clune reviewed a proposed five day schedule for the HIGH SCHOOL
High School for 1980-81. He noted some changes made to try to SCHEDULE
accomodate junior high school students who wanted to take courses, 1980-81
labs and back to back blocks for some academics.
Upon the recommendation of the Superintendent of Schools, it
was
VOTED: to accept the personnel changes. (Michelman, Gaudet , PERSONNEL
Unanimous) ( See attached sheet) CHANGES
The School Committee noted the resignation of Mabyn Martin
was accepted with regret. Coumiendations from the School Committee
and Superintendent were made to her for her outstanding service.
Page 44
May 21, 1980
VOTED: to accept the re-election of staff at salary, step and. level RE-ELECTION
as indicated for the school year 1980-81. (Michelman, Gaudet, OF STAFF
Unanimous) ( See attached sheet)
VOTED: to accept the bids of those meeting low bid and specifications.BIDS
(Swanson, Michelman, Unanimous) (See attached sheet) MILK
ICE CREAM
DOUGHNUTS
SNACKS
PAPER SUPPLIES
VOTED: to authorize the School Department to work with the Architects ARCHITECTS
Collaborative in an amount not to exceed $9800. (Swanson, SERVICE
Gaudet , Unanimous)
VOTED: to award a contract to Aerospace Systems, Inc. based on ENERGY
their low bid of $12,950. , for all four schools to procide PROPOSAL
energy audits and technical assistance. ( Michelman, Gaudet ,
Unanimous)
A copy of the revised State Board of Education Regulations BOARD OF
pertaining to school day and school year was presented and reviewed EDUCATION
by the Superintendent. SCHOOL DAY
AND YEAR
REGULATIONS
Dr. Goodridge began the presentation by the Administration. L.E.A.
He said that in his opinion, no violation of contract had occured. GRIEVANCE
The practice of assigning specialists to regular classrooms in cases 79-80-5
of emergency and/or non availability of substitutues pre-dated his (SUBSTITUTUES)
entry in Lexington in 1959. He said at the elementary level it was
necessary that for safety purposes, every class needee coverage. He
noted that the grievants had voluntarily performed duty in the past .
Mrs. Argyres, speaking for specialists at Bridge, voiced con-
cern that the classroom assignment would become standard procedure
and detract from the job they were hired to do. She also stated that
substitute pay should be raised to $50.00 per day as well as provide
central calling.
Mr. Brown asked Mr. Cawley why the topic was discussed at
this level. Mr. Cawley said that he needed to bring the matter
to the attention of the Committee.
Mr. Michelman asked Dr. Lawson if he had ruled on the grievance.
The Superintendent replied that he had not since he had attended a
hearing at which a resolution was suggested by the L.E.A. wherein
letter was to be written to those concerned. The Superintendent did
write the letter, and thus there was no need to rule.
Page 45
May 21, 1980
Dr. Lawson asked Mr. Cawley if withdrawal of Dr. Goodridge's
memorandum would solve the grievance. Mr. Cawley conferred with
his members and reported that the withdrawal would not solve the
grievance, but an attempt to settle could be handled with a profes-
sional consultation.
It was agreed to have a professional consultation in the next
two weeks on the topic of substitutes.
Mr. Cawley reviewed the details of Grievance 79-80-4 (Science GRIEVANCE
Department , House F) . Dr. Clune reviewed the position of the High 79-80-4
School Administration, noting that of the six items , one was no
longer in effect, and one item was a one-time occurence. Each of
the items was discussed in detail.
Mr. Brown suggested that since two of the items were resolved
that the items be separated prior to vote and perhaps those items
withdrawn.
Mr. Stanley Boynton stated it was not possible to separate
them since it was a total grievance package.
After lengthy discussion, Mr. Michelman suggested that Mr. Cawley
meet with the staff to see if the real concrete issues could be ex-
pressed, since some had been resolved so that an intelligent response
could be given by the School Committee.
Mr. Cawley agreed to return on June 3, 1980, with a position
on the grievance.
It was
VOTED: to convene in executive session at 11:23 p.m. to discuss
matters of possible litigation and collective bargaining
strategy. (Yes - Michelman, Yes - Swanson, Yes - Shaw,
Yes - Gaudet , Yes - Brown)
Respectflly submitted
L ll .-,
Ri and H. B,afii2s
Recording.S`ecretary
7
/mc
cr
SC.''1 J5L_ OP PiVnT8UTS
The :Eollowit, schedules of pays:sets -.Tara availalale for : o uriny and
apprei l ?. 'ior to this roesting:
501 0!, DEPA11988T STT.GC‘8t.°
personal Services
Nay 9, 1980 (acs_.ificd Payroll 424-C 03,936„5
Nay 2, 1980 Professional Payroll C1,7,075,32
l
Er„peases
Hey 9, 1980 51_11 :a-nodules 8248- 4,532.97
Nay 9, 1980 C.245 212,50
Nay 9, 1980 `2_4G l27, 97
Nay 9, 1980 82 .7 15 „ 0a
May 9, 1980 .. 248 7,622 I0
Nay 9, 1980' _ ,} ,1
4 May 16, 1980 1,2-' ,.'_„J0
May 16, 1980 , 251. 18,088..=:8
May 26, 1980
Nay 16, 1930 253 4 ,021,49
May 16, 1980 4254 6,720.74
Gut-oftate Travel y
Nay 9, 1980 _��... Lilc-
l i chaules `16 5798,00
fi^
Nay 16, 1900 817 25, 00
Vooatioeal Education
;ay 16, 1930 Bill chedule 810 680,20
SPECIAL PROCRANS - Pas-1 - ton Fund
Not ce �l
May '9, 1980 Classified Payroll 410 1,632„93
May 2, 1980L� Professional Payroll 4,692„72
nay 16, 1980 Dili rchedule 816 81,73
du'_c Education
Nay 2, 1980 '.' Professional Payroll 204,,24
Trivet Education
May 2, 1980 Erodessional Payroll 1,096,70
_-ay 9, 1980 S411 ' c ei ules ;, -_. 579.25
Nay 16, 1930 12. 9-
3:?,v
Bus .T.; c cts
May 9, 1980 1 11 schedule 718 1,746,58
Pro ec` -8.ainstr_am
May
1980
'Professional Payroll 599,85
Transition to Employsant
yEPtBQ Classified
8 X7c__C_ Payroll d- e -C 1�r10
I
NPayroll1930 Professional Payroll ^�
,J2V, %2
t._`gio. i BI s.. vet.
Na} 2, 1980 — trafecsicnal is soI i $ 501,15 41)
ati 9, 1930 Bill : chic 1 -ie 300,,00
�'ieei:
isIdy 2, 1980 ..._ Predassional PCy;:c.!I 504,, 3?
May
9, 195C;,;___ Class c.13 1q1, 0 444,50
Nay 2, 1930 PfoEessiomsi _a\,.va I65.77
1000 9, 1990 5c -ci9, f.-19 128 %8
17ay 16, i iEL _._. i!] 158, 38
Sei of ev iii r,o;-<,
1 .�s., Lill 1,580,50
41)
•
__.._..--. .1..11.1 .. . .. _ _._. ..
PERSONNEL CHANGES - CERTIFIED
LEAVE OF ABSENCE
YRS . IN LEXINGTON EFFECTIVE REASON
•
CHANGE IN ASSIGNMENT
DEGREE CHANGE
RE-ELECTION OF STAFF
SECOND ELECTION
These people have previously received a contract and are being recommended for
their second election.
STEP/ GRADE/
SCHOOL NAME LEVEL SUBJECT SALARY ' COMMENTS
Clarke
THIRD ELECTION
Clarke
FOURTH ELECTION (TENURE)
These people have previously received three contracts and are recoaended for tenure
election at the level and step indicated.
Estabrook
FOURTH ELECTION (TENURE' Back up information
Est brook
RE-ELECTION OF STAFF
TENDRE STAFF - Not Recommended for Increase
STEP/ GRADE/
SCHOOL NAME LEVEL SUBJECT SALARY COI NTS
BID - MILK
On April 16, 1980, requests for bids for Milk and other Dairy Products were
sent to four companies. The bid was also advertised in the April 24, 1980 issue of
-the Lexington Minute-Man.
Specifications were drawn for milk, cream cheese, orange juice and soft-serve
ice cream mix in quality fi quantities for use in our School Food Service Program,
The specifications 41so included an adjustable clause, upward or downward, to reflect
the change of the raw milk cost as established by the Federal Milk Market Administration.
Milk is the bulk of our purchases and amounts to approximately 6400 one-half
pints per school day. Milk and the soft-serve mix are the only items that actually
require a bid. The other items are bid to establish a price for the purchase of these
items when needed.
Three sealed bids were received and opened at a public reading at 2:00 p.m. on
Thursday, May 8, 1980,
The recap is as follows :
Sunnyhurst Martines Bros. Last
Hood Dairy (Blue Ribbon) Year's Price
Item #1 - Milk
Homogenized w/3,5% butterfat
Unflavored - z pt. ,£42 .1343 1125 ,1098
- qt. • .48 .53 8.49 .42
" • z gal, 02 .97 .85 ,75
Choc, flavored - i pt, .142 .1443 .128 .1126
Non-fat (skumued) - z pt. .132 .124 - .122 ,1095
Item #2 - Cream
Light - z pt. .449 .45 .33 .33
Light - tit. .$45 .79 .59 .59
Lghe - iZ gal.- 2.10 2,20 1.80 1,70
Heavy - z pt. .739 NB .49 ,49
- pt. NB NB NR _ NB
TI._ ----'_ -
- qt. 5.17 (z gal.) 4.30 {Z j gal, N__ NB
Item #3 - Cottage Cheese
1 lb. .479 .94 .85 .79
2 lb. .847 - NB NB NB
5 lb. 4.07 4.25 4,50 3.50
Item #4 - Orange Juice
4 oz. .094 .0945 NB NB
Item #5 - Soft Serve Ice Milk Mix
Vanilla - pier gal, 3.07 3.07 1.59 (-z gal.) 1.39 (z gal.
Chocolate - per gal. 3.35 3.34 NB 1.69 a gal,
Martines Brothers (Blue Ribbon Dairy) has served us for many years and they are quit
capable of perfo.oming this contract. They are the low bidder by approximately $14,500.
BIDS - ICE CREAM
On April 16, 1980, requests for bids for Ice Cream for the School Food Service
Program were sent to five companies. The bid was also advertised in the April 24,
f980 issue of the Lexington Minute-Man.
Specifications were drawn for five items. The specifications and estimated
quantities were based on items in the School Food Service Program considering
past successful experience as to standard, quality and price.
Three sealed bids were received and opened at a public reading at 2:00 p.m. on
Thursday, May 8, 1980.
Ice cream sandwiches, strawberry shortcake or chocolate eclairs and sauce
cups are the items that make the bulk of our purchase and amount to a total of
approximately 13,750 dozen per year. The other items are bought in smaller
quantities and are generally for special occasions.
The recap of the bids is as follows:
Last Year's
Item Unit H. P. Hood 1iernationiiPaul°s Dist. Price
1. Ice Cream Sand. Doz. 1.31 1.11 1.22 1.11
2. Ice Cream Sauce
Cups Doz. 1.48 1.07 i 1.28 1.20
3. Strawberry Short-
cake or Cho.Eclairs Doz. 1,40 l 1.25 1.40 1.28
4. Sunshine Cups -
Orange Doz. 1.02 .91 .93 .86
5. Ice Milk Bar Doz. .98 1 .82 .93 .80
International Ice Cream Corporation is new to us but a check with other
school systems that they are presently servicing indicates that their products
and service are good.
BIDS - DOUGHNUTS
On April 16, 1980, reque,ts for bids for Doughnuts for the School Food Service
Program were sent to five companies . The bid was also advertised in the
,April 24, 1980 issue of the Lexington Minute-Man.
Our specification included compliance with the manufacturing, handling and
distribution laws and regulations of the Commonwealth of Massachusetts.
Doughnuts are to be baked daily, packaged by the dozen in separate boxes,
and delivered to the Senior High kitchen (inside delivery) between the hours of
7:00 - 7:30 a.m.
The bid sheets allowed space foa variety of items, baked weight per
dozen and prices per dozen.
Two sealed bids were received and opened at a public reading at 2:00 p.m. Thursday,
May 8, 1980.
The recap is as follows: LAST
YEAR'S
ITEM WT. PER DOZ. PRICE PER DOZ, PRICE
Anita's Bakery
Plain, powdered, cinn., 22-24 oz. $1.40 1.13
KoKo crunch, choc.,
honey dipped, jelly,
lemon
Honey buns (coffee oils) 2.40 2.00
Oversized muffins (5 oz.) 2.40 2.30
Bernie & Claude Donuts, Inc. (Dunkin' Donuts) 24 oz. 1.42
Plain, Cinn., Coconut crunch,
sugar, honey, raised
apple, lemon, cream
Choc. crullers, raisin spice, jelly
coffee rolls 3.60
muffins 3.48
Anitas Donuts have provided us with these products this past year. Their
current prices are $1.13 per dz. for donuts, $2.00 for coffee rolls and $2.30
for large muffins. Their products and service have been excellent.
BIDS - BAKERY PRODUCTS
On April 16, 1980, requests for bids for Bakery Products were sent to five companies.
The bid was also advertised in the April 24, 1980 issue of the Lexington Minute-Man,
Specifications were drawn for ten items. The specifications and estimated
quantities were based on items used in the School Food Service Program, considering
past successful experience as to a standard quality and price,
Five sealed bids were received and opened at a public reading at 2:00 p.m, on
Thursday, May 8, 1980.
Recapitulation - Bakery Products
Last
Plante- years
Item Bid Spec. Carr's I'CT Melld's Nissen's �:osi price
Bread
1. Pullman Sand. ' 24 oz. 28 sl. f c77DI ( .80 f57
2. French 16 oz. ,42 39 54 35 „38
3, Raisin 16 oz. 14 ,s1. 'x,',98 1.00 re'ected
Rolls — j
4. Hamburg 18 o' . 4" diam. .675 .80 „57
5, Frans ort ' --T
'-8 oz. 5" long '6675( .6i .80
.80 ,57
6. Pan 14; uz. .55 .60 .55 .77 ,46
7. Subs 32 oz. 6" long , 1.,.20 __� 1.02 1.63 8, _ 1.00
8. Sulkies 28 oz.. 4" diam, 1 20 _ i 95 1,.30 '• ) .96
9. Mini Sub 18 oz. 5" long 1.15 �_ --I ,93 1.50 1 �6 ) .90
10. Eng. Muffin _24 oz. 3z" x '" _ 1/C ,81� .98 f 69
Prices for most items have increased significantly. The overall change is
approximately $1650, or 9.67 incrase,
We have restricted the award to two suppliers as the clerical costs could exceed
the slight saving if we split the award any further.
BIDS - SNACK ITEMS
On April 16, 1980, requests for bids for Snack Items for the School Food Service
Program were sent to nine companies. The bid also was advertised in the April 24, 1980
issue of the Lexington Minute-Man.
Specifications were drawn for fourteen items. The specifications and estimated
quantities were based on items presently purchased in the School Food Services Program,
The option of bidding on additional items was also provided,
Seven sealed bids were received and opened at a public reading at 2:00 p,m,
on Thursday, May 8, 1980. The recap is as follows:
Est, Last
Monthly Sandy Year's
Order Dave's Drake Frito Cons, Pot, Tayters ITT Price
1_ Potato chips 3/4 oz, 1350 doz, { _ ; .13 1 088 o-.09166' .075
22 Potato chips 1/2 oz, 300 doz. 0645 0. .071 2 .05
1,,_aorn chins 1 oz, 100 doz. 8 ;13'- 14 08
4. Sunflower seeds 3/4 oz, 20 doz, f f ` _ r/15 , ,1888
105
5 Granola crunch 1 1/8 oz. 20 doz, ! _ --- .-__
6-Granola bar 1,6 oz. 24 doz,
i Cakes,- unfrosted, 3 oz, 30 doz, - J .20 ;3'8-
-"
8. Cakeg, filled and unfrosted, 3 oz,f 30 doz. . .17
9.Pies, variety, 4 1/2 oz. 110 doz, 18-.20.5 ' �plg
0, Brownies, 1 3/4 oz, 72 doz, .125*� i
.13* .19 / ;.11�
%, 3 Chocolate chip cookies, 1 3/4 oz,400 doz, c'T'13'S`� .19 .14 11�
3 Oatmeal cookies, 1 3/4 oz, 36 doz, "7-,3,1,_ .19 I L.19 ,14 .11
3 Butter Cr, cookies, 1 3/4 oz. 160 doz, M) 1 y 11945
.4„ PB &Cheese crackers, 1 3/4 oz, 60 doz. .105 ! .I3 112�� �,10 i .08?5
Additional Items
5. Swiss Roll 1 2 oz. TM; I F.20
6, Ring Ding,-I-374- oz. -71,17
7. 2 Devil n ¢ i ogs,3 oz. — c18 gg
.3. 22 Yodels, 1 3/4 os, c12 ,17
9. 2 Funny Bones, 2,5 oz, 1 7-203I j ,09
*Different size than specified or a difference in quality.
All of the companies have serviced us and their service and products have been
satisfactory.
BID - FOOD SERVICE PAPER SUPPLIES
On April 16, 1980, requests for bids for Food Service Paper Supplies were invited
from ten companies and/or individuals. The bid was also advertised in the April 24, 1980
issue of the Lexington Minute-Man.
Specifications were drawn for twenty eight items and were based on items used
in our school system, considering past successful experience as to standard, quality
and price.
Three sealed bids were received and opened at a public reading at 2:00 p.m, on
Thursday, May 8, 1980.
After careful analysis of price and quality, it is recommended that orders
be placed in the following approximate totals with the following low bidders.
COMPANY ITEM NC?. APPROXIMATE __: TOTAL •
Arrow Paper Co. 9, 13, 14, 16, 20-25, $3978.38
27
Bay Colony Paper Corp. 1, 2, 6-8,• 10-12, 15, 19, 22,442,95
26, 28
Franklin & Perkins Co., Inc. 3-5, 17, 18 3,404,02
$29,825.35
The above are the low bidders meeting specifications except when the clerical
costs of processing an order would exceed the difference in the next low bidder.
Prices increased on most items with a net approximate increase of $3900..00 on
the total order.
Items showing major changes were as follows:
Lunch Trays 2.07 per case (800) 32.7%
Spork 1,19 per case (400) 19'.0%
5 oz. Dishes 5.99 per case ( 30) 20,1'/
Aluminum foil -2.75 per toll (36) -18,8%
Straws. 3.45 per case (60) 24.3%
Carry trays .95 per case (175) 10.6%
Napkins
1/4 fold 5,57 per case (45) 33.3%
jr. compact .46 per case (40) 2.6%