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HomeMy WebLinkAbout1979-06-20-SC-min Page 58 June 20, 1979 • A meeting of the Lexington School Cousuittee was held on June 20, 1979, at 8:00 p.m. , at Clarke Junior High School. Those in attendance were: Brown, Swanson, Shaw, Michelman, Gaudet. Also present were: Lawson, Maclnnes, Pierson, Monderer, Barnes. A parent voiced concern that the School Committee was considering PUBLIC reducing full time librarians in the elementary schools to part-time PARTICIPATION status. Mr. Brown responded that the change in the staff of two elementary librarians was consistent with past policy due to enrollment decline (Adams and Harrington) . Mr. Brown, on behalf of the School Committee, recognized the ac- DEBATE AND complishments of the High School Mathematics Team and Debate Team. He MATHEMATICS presented special scrolls of recognition to members of the Mathematics TEAMS Team who were present and noted other members of the championship teams RECOGNITION would receive their honors later. Maurice Donovan, Lexington High School teacher, was recognized for TEACHER - his efforts in the field of human relations. Special note was made of HUMAN RELATIG his recent Award for Human Relations from the Massachusetts Teachers AWARD Association. Mrs. Gaudet moved: STAFFING OF ELEMENTARY that the motion of March 17 which pertained to elementary libra- LIBRARIES ray staff be removed from the table. (Gaudet, Michelman, Unanimous) At this point, Mr. Michelman read the motion: "That pending any different recommendations from or through the Coordinator of Libraries that the Lexington School Com- mittee adopt a policy of staffing each library with one full time person, and it be so reflected in the 1980 budget." Mr. Michelman said that the existing policy carried out by the ad- ministration was appropriate and the-proposal was to revise the present policy. One factor was that the budget for 79/80 was already passed, however, but perhaps the feasibility of such an idea should be reviewed. He added that it was important to receive the present sense of the Com- mittee on this tonic. Dr. Pierson noted the inequity of library time available in the school. He said he felt equity was critical and should be standard. Mrs. Swanson expressed little need to change present policy and noted the new Coordinator of Libraries would review the matter and make recommendations to the Assistant Superintendent, and he to the Superin- tendent. She added the Educational Program Study Committee Report rated libraries well, even in the small schools that had part-time staff. She said this present plan for part-time staff at Harrington and Adams im- plemented the same ratio as in prior years. Mrs. Shaw stated that it was proper to set a new policy now in regard Page 59 June 20, 1979 to libraries. She felt it was extremely important due to the special- ized facility to staff each library with one full time person. She also expressed her appreciation to citizens who called to express their feelings on the matter, which was extremely sensitive and affected many. She noted the callers supported full time staff for libraries. Mr. Michelman added that he felt the EPSC Report did not address the issue of library effectiveness and small schools were functioning well. He said there was' not evidence one way or the other. Mrs. Gaudet stated she felt the staffing being recommended was appropriate and the students would be served at the same high level. She also agreed the new coordinator would address the issue as part of her new position. Mr. Brown said he agreed with the charge to the coordinator and felt no need to change present policy. He called for a vote on the motion. (Yes, Shaw, Michelman; No, Gaudet, Swanson, Brown) The Superintendent added that libraries would be open all the time while students are in school. It was MINUTES 5/22/79 VOTED: to accept the minutes of May 22, 1979, as presented. (Michelman, Swanson, Unanimous) It was MINUTES 6/5/79 VOTED: to accept the minutes of June 5, 1979, as amended. (Gaudet, Swanson, Unanimous) It was EXECUTIVE MINUTES VOTED: to accept the executive session minutes of April 3, 1979, as 4/3/79 presented. (Michelman, Swanson, Unanimous) It was EXECTTIVE MINUTES VOTED: to accept the executive session minutes of April 24, 1979, as 4/2.4/79 presented. (Michelman, Shaw, Unanimous) It was EXECUTIVE MINUTES VOTED: to accept the executive session minutes of May 8, 1979, as 5/8/79 amended. (Gaudet, Swanson, Unanimous) Upon the recommendation of the Superintendent of Schools, it was SCHEDULE OF PAYMENTS VOTED: to accept the following schedule of payments: (Micheiman, Gaudet, Unanimous) (See attached sheet.) The financial statement was discussed. FINANCIAL STATEMENT Dr. Monderer presented recommended adjustments for psychotherapy rates. Since it was necessary to acquire additional information re- PSYCHOTHERAPY RATES Page 60 June 20, 1979 • garding the rates, action on this item was deferred to the next meet- ing. Dr. Lawson reviewed the process for filling, the position of Coor- NEW PERSONNEL dinator of Instruction Materials and Services. He noted that the 3 position was advertised through placement agencies, minority agencies, and Lexington staff. Thirteen applications were received, eight were selected for interviews (four candidates from within the system, four ` candidates from outside the system) . The Interview Committee of four librarians, two teachers, a principal, P.T.A. Council representative, Director of Town Library, and two administrators interviewed the candi- dates. They recommended five for further interviews. These interviews were conducted by Messrs. Pierson, DiGiammarino, Barnes, and Lawson. Two candidates (one from within the system, one from without) were the finalists. Visits and review of all information followed. The Superintendent stated that he recommended that Martha S. Ange- vine be elected as the Coordinator of Instructional Materials and Ser- vices for the school year 1979-80 at the annual salary (step and level) indicated on the attached sheet. The Superintendent then reviewed her credentials. VOTED: that Martha S. Angevine be elected to the position of Coordina- tor of Instructional Materials and Services at the step and level indicated for the school year 1979-80 as specified on the attached sheet. Upon the recoimuendation of the Superintendent of Schools, it was PERSONNEL CHANGES - VOTED: to accept the following personnel changes (certified) as listed CERTIFIED on the attached sheet: (Michelman, Swanson, Unanimous) Upon the recommendation of the Superintendent of Schools, it was PERSONNEL CHANGES - VOLED: to accept the following personnel changes (classified) as listed CLASSIFIED on the attached sheet: (Michelman, Swanson, Unanimous) L.E.A. L.E.A. Grievances 78-79-6 and 78-79-7 were deferred to a future GRIEVANCES meeting since several of the grievees were unable to attend. 78-79-6, 78-79-7 Upon the recommendation of the Superintendent of Schools, the following classified staff were elected at the step and level as in- RE-ELECTION OF dicated on the attached pages: (Swanson, Gaud"et, Unanimous) CERTIFIED STAFF Upon the recommendation of the-Superintendent of Schools, it was VOTED: not to increase the salary of the following: (Gaudet, Michelman, INCREASE Unanimous) (See attached sheet.) WITHHELD Upon the recommendation of the Superintendent of Schools, it was SCHOOL LUNCH VOTED: to increase the school lunch price by 5p to a cost of 50c. PRICE INCREAS] (Swanson, Michelman, Unanimous) Upon the recommendation of the Superintendent of Schools, it was BIDS - TOWELS Page 61 June 20, 1979 VOTED: that the towel service be awarded to Basbanes Linen Supply, based on their low bid of .09 per towel. (Swanson, Gaudet, Unanimous) (See attached sheet.) Upon the recommendation of the Superintendent of Schools, it was LANGUAGE LAB EQUIPMENT VOTED: that the contract be awarded to Grant Burtnett Associates in the amount of $3,075 for the purchase and installation of Language Lab equipment. (Michelman, Swanson, Unanimous) (See attached sheet.) Upon the recommendation of the Superintendent of Schools, it was RUBBISH CONTAINER VOTED: that the contract for the rubbish container service be awarded SERVICE to Miller Disposal, Inc. (Michelman, Swanson, Shaw, Gaudet; Brown, Abstain) (See attached sheet.) Upon the recommendation of the Superintendent of Schools, it was ACOUSTICAL CEILING TILE VOTED: that the contract for the installation of acoustical ceiling tile be awarded to the Cheviot Corporation in the amount of $4,836. (Michelman, Gaudet, Unanimous) (See attached sheet.) Upon the recommendation of the Superintendent of Schools, it was ROOFING VOTED: that the contract for roofing work be awarded to Burgess and Blacher Company based on their low bid in the amount of $46,040. (IAichelman, Gaudet, Unanimous) (See attached sheet.) Upon the recoinuendation of the Superintendent of Schools, it was PAINTING VOTED: that the contract for painting in the Lexington Public Schools be awarded as follows : (Michelman, Gaudet, Unanimous) (See attached sheet.) Upon the recommendation of the Superintendent of Schools, it was FLOOR TILES VOTED: that the contract for the replacement of floor tile be awarded to W.B. Houser Company based on their low bid total of $7,695. (Michelman, Gaudet, Unanimous) (See attached sheet.) Upon the recommendation of the Superintendent of Schools, it was TYPEWRITER SERVICE VOTED: that the contract for typewriter service be awarded to Gayne Typewriter Co. (Michelman, Gaudet, Unanimous) (See attached sheet.) Upon the recommendation of the Superintendent of Schools, it was STUDENT ACCIDENT VOTED: that the contract for the student accident insurance be award- INSURANCE ed to Lester L. Burdick, Inc. (Item I and V) for the school year 1979-80 as being in the best interest of the Town of Lex- ington. (Michelman, Gaudet, Unanimous) (See attached sheet.) Page 62 June 20, 1979 Upon the recourmendation of the Superintendent of Schools, it was ELECTRICAL FIXTURES VOTED: that we place orders for electrical fixtures with the low bidders meeting specifications as indicated on the attached sheet. (Michelman, Shaw, Unanimous) Upon the recommendation of the Superintendent of Schools, it was EXTRA DUTY STIPENDS VOTED: to accept the following extra duty stipends as Listed on the attached sheet: (Michelman, Shaw, Unanimous) Upon the recommendation of the Superintendent of Schools, the SETTING OF following salaries were set for 1979-80 for the following personnel SALARIES - at the level and step indicated: (See attached sheets.) HOUSEMASTERS Upon the recommendation of the Superintendent of Schools, the RE-ELECTION OF following staff (certified) were re-elected at the step and level in- STAFF - dicated on the attached sheet: (Michelman, Swanson, Unanimous) CERTIFIED Upon the recommendation of the Superintendent of Schools, the FOOD SERVICES following personnel were elected at the classification, step, and numbers of hours for the 1979-80 school year as listed on the at- tached sheets: (Swanson, Gaudet, Unanimous) Upon the recommendation of the Superintendent of Schools, the SUMMER following staff were elected to the summer workshops as listed on WORKSHOPS the attached sheets: (Swanson, Gaudet, Unanimous) Mr. Brown, on behalf of the School Committee, extended compli- ADMINISTRATIVE ments to Dr. Lawson for his leadership of the Lexington Public Schools. SALARIES 1979-80 It was VOTED: to accept the Superintendent' s recommendation of contracts and salaries for the four Central Office administrators, and increase the Superintendent's salary by 5.5%, the travel allowance to $1,500, and vacation allowance to twenty-four days. (Michelman, Swanson, Unanimous) (See attached sheet.) Upon the recommendation of the Superintendent of Schools, it was VOTED: to accept the following salaries for principal, department head, and coordinator: (Gaudet, Michelman, Unanimous) (See attached sheet.) The Superintendent stated that two years ago a series of goals GUIDANCE for the Guidance Program were adopted. Reports had been given previ- STUDY cusiy on elementary and junior high school progress, and the High School report was presented. He said the report contained the results of the study and recommendations of Dr. Clune, Dr. Monderer, and Mr. Jarrell. He added that consistent with past practice, he would make a recommendation after discussion and receipt of thoughts of others (staff, citizens, etc.) He noted the report was preliminary. Dr. Clune presented the report. He stated that it was clear, con- Page 63 June 20, 1979 cise and complete. He expressed thanks to all who participated in the report. He said the report on High School Guidance was a beginning and sought reactions. Faculty would receive copies in September. He hoped that changes could begin as early as February, 1980. Mr. Michelman agreed with Dr. Clune' s assessment that the report was very laborious and was good work. He supported the plan for further extensive review and discussion. Mark Dohan asked if students had a chance to contribute. Mr. Jarrell responded that they supplied written comments. Representative Dohan said he felt students would be opposed to recommendations since they would make the High School more impersonal. Mrs. Swanson agreed the report needed a thorough review due to the complexity. Mrs. Shaw noted the key was the evaluation of counselors and how well the counseling job was done. Concern was expressed that counselors needed a variety of observations (supervisor to sit in on conferences, review folder written by counselor, observe group counseling, etc.) It was agreed that extensive review and discussion should take place in the fall. Mrs. Shaw suggested extensive publicity and a special meeting on the report. The Superintendent added that if School Committee members had questions, they could forward them to Dr. Clune or Dr. Monderer. The proposed Tot Indoor Recreation Program was reviewed by Dr. Clune. INDOOR Dr. Clune noted some new questions had been raised since his meeting with RECREATION the Pre-School P.T.A. He suggested he conduct further dialogue with PROGRAM the Pre-School P.T.A. before action was taken. Dr. Clune's suggestion was accepted. No action was taken. No action was taken on this item. It was deferred to a future M.A.S.C. meeting. DELEGATE It was VOTED: to adjourn at 10:29 p.m. (Michelman, Swanson, Unanimous) Respectfully submit fld, -- icard H. Barnes Recording Secretary /c ,a SCHEDULE OE PAYMENTS , The following schedules of payments war, available for scrutiny and' approval prior to this meeting SCHOOL DEPARTMENT BUDGETS Personal Services June 8, 1979 classified Payroll #2h(. $74,946.26 June 1 , 1979 Professional Payroll J24 471,078.00 Expenses June 8, 1979 Bill Schedules #269 2,649.63 June 8, 1979 #270 1,070.01 June 8, 1979 #271 460.50 June 8, 1979 41272 233.50 June 8, 1979 1273 1,203.54 June 8, 1979 #274 2,803.65 June 8, 1979 #275 1,458.10 June 8, 1979 ii276 832.47 June 8, 1979 #277 20,846.94 June 15, 1979 #278 39,849.66 June 15, 1979 9!279 1,314.11 June 15, 1979 4280 2,284.39 June 15, 1979 1'281 158.82 June 15, 1979 #282 3,221.23 June 15, 1979 #283 23,436.99 June 15, 1979 1/284 181.20 Out-of-State Travel June 15 , 1979 Bill Schedule #21 289.40 SPECIAL PROGRAMS-Non-Lexington Funds Adult Education June 1 , 1979 Professional Payroll 12,63 June 15, 1979 Bill Schedule 112 15.00 Driver Education June 1, 1979 Professional Payroll 1,136.22 June 15, 1979 Bill Schedule #12 292.74 iMe t c o June 8, 1979 Classified Payroll ='20-C 1,750,10 June 1, 1979 Professional Payroll 6,119.45 June 8, 1979 Bill Schedules #17 30.34 June 15, 1979 #18 8,146.78 (Over) r 04< A 4 '!transition to Employment June 8, 1979 Classified Payroll #20-C 93,84 0 June 1, 1979 Professional Payroll 1,078,65 June 8, 1979 Bill Schedule #16 286.40 project Discover June 1, 1979 Professional Payroll 456.92 June 8, 1979 Bill Schedule 34.00 FL 89-313 Special Education , June 1 , 1979 Professional Payroll 447.38 Bus Tickets June 8, 1979 Bill Schedule #9 1,464.10 ESEA Library June 8, 1979 Bill Schedule ,I8 74.10 Pupil-School Material Recovery June 8, 1979 Bill Schedule #11 36.75 Miscellaneous June 8, 1979 Vocational Training #3 412.50 June 8, 1979 Occupational Information #2 138.00 June 8, 1979 Internal Combustion #1 182.56 June 8, 1979 Gift Account-Science Matrs. 79.59 NF.W PERS O?i'.SL COORDINATOR OF LNSiRUUCTI NAME SCi1OOL/SUEJhCT EDUCATION EXPERIENCE PERSONNEL CHANGES - CERTIFIED RESIGNATION L. LI-NINCLON EFFECTIVE REASON ) LEAVE OF ABSENCE WITHOUT PAY CHANGE IN ASSIGNMENT _.-. ) CHANCE EFFECTIVE DATE OF MATERNITY LEAVE • ) DEGREE CHANGES TRANSITION PPLANNING - I .M.C. CHANGE IN ASSIGNMENT (Over) PERSONNEL CRLNGES - FiASFIFIE RETIREMENT INLEX EFFECTIVE .. RESIGNATIONS YRS, LR LEY: INC:1'0N STCECJIi/B REASON TRANSITION PLANNING - PERSONNEL CHANGES - FluF FERVIiES RESIGNATION YRS. IN LEXING'n)N .OPFECTIVE REASON RETIREMENT • g� � . . _L i' H:(_SSS - ' 'H l p I li RESIGNATION ET [NGI.i' . _ I H. Tib'E REASON - LEAVE OF ABSENCE WITHOUT PAY CHANGE IN ASSIGNMENT ) CHANGE EFFECTIVE DATE OF MATERNITY LEAVE ) DEGREE CHANGES /, tiiT)ON P! NNl.N. 1'P.q iv GLANCE IN ASSIGNMENT ' (Over) PERSoNFL RETIREMENT N-rbrTIV'I RESIGNATIONS REASON TRANSITION PLANNING - I.M.C. PERSONNEL CHANGES - FumiI SEnICES RESIGNATION YES. 1N LEN TN?;'H 11FECTIVE REASON RETIREMENT • 1 RE-ELECTION OF SECRETARIAL AND CLERICAL PERSONNEL (Full Time) This list includes the members of our secretarial and clerical staff who are being recommended to he re-employed for the 1979-BC fiscal year. All persons listed have been evaluated and have received a rating of satisfactory or better. The recommended placement and wage is based on the "Agreement between the Lexington School Committee and Lexington Educational Secretaries Association". CLASS , NO, NO. OF HOURLY NAME 'LOSITION AN,, STEP POURS RATE ADMINISTRATION: SENIOR HIGH: Heads SPECIAL NEEDS : DATA PROCESSING : CLARKE: (Over) CLASS . NO. NO. OF HOURLY NAME POSITION AND STEP HOURS RATE DIAMOND: MUZZEY: • ADAMS : BOWMAN: ESTABROOK: F ISfl : FRANKLIN: HARRINGTON: HASTINGS: • DUPLICATING ROOM: * BRIDGE: Retiring July 30, 1979 RE-ELECTION OF CUSTODLAL AND MAINTENANCE PERSONNEL This list includes the members of our custodial and maintenance staff who are being recommended to be re-employed for the 1979-80 fiscal year. All persons listed have been evaluated and have received a rating of satisfactory or better. The recommended placement and wage is based on the "Agreement between the Lexington School Committee and National Association of Government Employees" . CLASS NO. NO. OF HOURLY NAME POSITION AND STEP HOURS RATE ADMINISTRATION: * SENIOR HIGH: (Over) CLASS NO. NO, OF HOURLY NAME POSITION AND STEP HOURS RATE CLARKE: DIAMOND: MUZZEY: ADAMS : BOWMAN: BRIDGE: CLASS NO. NO. OF HOURLY NAME POSITION AND STEP HOURS RATE ESTABROOK: FIS1O : FRANKLIN: HARRINGTON: HASTINGS: HEAD OF MAINTENANCE AND CUSTODIANS : (Over) • RE-ELECTION OF SECRETARIAL AND CLERICAL PERSONNEL (Part-Time) This list includes the members of our secretarial and clerical staff who are being recommended to be re-employed for the 1979-80 school year. All persons listed have been evaluated and have received a rating of satisfactory or better. The recommended placement and wage is based on the "Agr_ement between the Lexington School Committee and Lexington Educational Secretaries Association". CLASS NO. NO. OF HOURLY NAME POSITION AND SEEP HOURS RATE SENIOR HIGH: PROFESSIONAL LIBRARY: SPECIAL SERVICES : CORE EVALUATION TEAM: • CLASS NO. NO. OF HOURLY d. MANE POSITION AND STEP HOURS RATE DATA PROCESSING: CI ARKE: • DIAMOND: MUZZEY: • ADAMS: BOWMAN: BRIDGE: • (Over) CLASS NO, NO. OF HOURLY NAI€ POSITION AND STEP HOURS RATE ESTA.BROOK: FISKE FRANKLIN: HARRINGTON: HASTINGS : CURRICULUM RESOURCE CENTER: . Re-elections Subject to Funding From Outside Sources : i IICI: TRANSITION PROGRAM P,L, 94-142 GRANT: CLASS. NO. N0. OF HOURLY NAME POSITION AND STEP HOURS RATE Part-Time (School Year Basis) Effective Senior High 9/5/79 Hastings Diamond Student Programmers (Data Processing) For the Sumer (Jp to 40 hrs . per week) For. the Summer (Up to 40 hrs. per week) and for coming school year (Up to 12 hrs. 22.r week (Over) Not Recommended For Increase: r'1.ASS . N0. NO. OF HOURLY — NA}E POSITION AND S7EPHOURS PATE CURRICULUM RESOURCE CENTER: BIDS - TOWEL SERVICE On May 20, 1979, requests for bids for Towel Service were sent to four companies. Specifications were drawn on approximate quantities, size and quality cf towel and required service based on our experience for the past several years. The bid was also advertised in the June 7 , 1979 issue of the Lexington Minute-Man. Three sealed bids were received and opened at a public reading at 12:00 Noon on Tuesday, June 12, 1979. Charge for % of Inventory allowed Towel Service Lost or Damaged before charge for Company Per Towel Towels Lost Towels is Made Basbanes Linen Supply .09 None None 1317 Middlesex St. Lowell, Massachusetts Standard Linen Service Co. .17 1.20 None stated 169 Norfolk Avenue Roxbury, Mass . Superior Laundry Co. , Inc. .0925 .75 20/ 99 Blanchard Rd. Cambridge, Mass . Basbanes Linen Supply has serviced us before and serviced us satisfactorily. We feel that they are capable of providing this service in a satisfactory manner. Last year Basbanes Linen Supply was the low bidder at .095 per towel. We budgeted $16,036. in the 1979-80 budget. The estimated cost of this service is $12,240. ' F BIDS - LANGUAGE LAB EQUIPMENT On May 30, 1979, requests for bids for furnishing Cassette Recorder/Players for the Language Lab at the Senior High School were sent to nine companies. The bid was also advertised in the June 7, 1979 issue of the Lexington Minute-Man. Specifications were drawn for furnishing 8 cassette recorder/players that were to be compatible with and installed, in the existing language laboratory at the Senior High School. All workmanship and materials are to be guaranteed for a period of one year. Only one bid was received and opened at a public reading at 12:00 noon, Tuesday, June 12, 1979. The bidder was Grant Burtnett Associates and was in the amount of $3075. This company has done much of our language lab work in the past and performs to our speci- fications. The budgeted amount for this project is $3064. We will have to transfer funds within this program to provide for the slight difference. BIDS - RUBBISH CONTAINER SERVICE On June 1, 1979 requests for bids for Rubbish Container Service for the Lexington Public Schools were sent to six companies. The bid was also advertised in the June 7, 1979 issue of the Lexington Minute-Man. Specifications were drawn giving a tentative schedule for emptying and size requirements at each school. The right to change requirements relative to size of container or emptying schedule was reserved by the School Department to use as necessity dictates. The contractor is further required to be responsible in the event of damage to school property by any of his employees or vehicles as a result of this service. With an interest to provide for recycling possibilities and/or extending the life of the Lexington Sanitary Landfill area the bid form provided the opportunity for the bidders to submit bids with these alternatives . Three sealed bids were received and opened at a public reading at 12:00 Noon on Tuesday, June 12, 1979. A recap and computation of the bid are on the following page. Due to the Sanitary Landfill area being closed on Wednesdays, it will continue to be necessary to take our rubbish out of town for each Wednesday that pickups are scheduled. This has been figured into the estimated costs on the recap sheet. Miller Disposal: Inc. is the present contractor and provides us with good service, and their prices this year were as follows: Lexington Sanitary Landfill Out of Lexington 3 yd. = $2. 75 $5.00 4 " = 3.00 6.00 5 " = 4.00 8.00 6 " = 4. 25 9.00 8 " = 6.00 11.00 10 " = 8.00 12.00 There was no service charge. We did not use 3, 5, 8 or 10 yd. containers. There is no change in the unit prices of the low bidder over last year. The decrease in total cost is due to one less container to be emptied (Munroe School) and tighter scheduling of the number of pick ups. The budgeted amount for this service is 59,990. for 1979-80. RE-CAP RUBBISH CONTAINER SERVICE Mass.Disposal Browning-Ferris Miller Service Co. Industries,Inc. Disposal, Inc. Service Charge per Week 3 yd. None No Bid None 4 " It $4.40 " 5 1 " No Bid " 6 " I 495 9 8 u " No Bid 11 10 " " No Bid TI Contents 90% Paper Products to be Recycled 3 yd. No Bid No Bid $6.00 „ u 11 7/00 4 p 5 n 118.00 6 tt ii g 9.00 8 If 11 " 11.00 10 " 11 12.00 Estimated Yearly Cost $21,046.00 Contents Mixed Rubbish to be Dumped in Lexington S.L.F. except Wednesday - to be Removed from Lexington 3 yd. $4. 50 No Bid $2.75 4 " 6.00 II 3.00 5 " 7. 50 " 4.00 6 .I 9,00 T14.25 1 8 TT 12.00 " 6.00 10 15.00 \ 8.00 Estimated IBIrly Cost $19,338.00 \ $9,417.00 Contents Mixed Rubbish to be Removed from Lexington . 3 yd. $6. 90 No Bid $5.00 4 IT 9. 20 $6.90 6.00 5 4 11.50 No Bid 8,00 6 13. 80 10.45 9.00 8 " 18.40 No Bid 11.00 10 " 23.00 No Bid 12.00 Estimated Yearly Cost $29,656.00 $25, 915.00 $19,338.00 BIDS - ACOUSTICAL CEILING TILE On June 1, 1979 requests for bids for the Installation of Acoustical Ceiling Tile at the Fiske School and Diamond Junior High School were sent to four companies. The bid was also advertised in the June 7, 1979 issue of the Lexington Minute-Man. Specifications were drawn for the installation of a grid system, with rock-faced acoustical tile panels to be inserted in the grid system. The cafeteria ceiling at Diamond Junior High and room 10 of the Fiske School were included. The grid system will be installed a few inches lower than the present ceiling for insulating purposes . All workmanship and materials are to be guaranteed for a period of two years. Three sealed bids were received and opened at 12:00 noon Tuesday, June 12, 1979. The recap is as follows: The Cheviot Corporation $4,836. K & H Contractors, Inc. 5,487. The Woodland Company, Inc. 7, 150. The Cheviot Corporation has worked for us before and their work is of high quality. The budgeted amount for this work is $5, 500. • i BIDS - ROOFING On May 18, 1979 requests for bids for Roofing Work at various schools were sent to fifteen companies. The bid was also advertised in the May 24, 1979 issue of the Lexington Minute-Man. Specifications were drawn for the installation of a roofing membrane and thermal insulation over the G and H houses at the Senior High School , and the cafeteria and kitchen at Diamond Junior High School. New skylights at Diamond Junior High were also included. All workmanship and materials are to be guaranteed for a period of one year. Six sealed bids were received and opened at 12:00 noon Tuesday, June 5, 1979. The recap is as follows : Senior High Diamond Total W. S. Aiken Inc. `2.6, 798. $16,500. $53,298. Burgess & Blather Company 31 ,090. 14,950. 46,040. Inter-Cith Roofing Co. . Inc. 38,400. 15 ,600. 54,000. New England Weatherproofing Corp. 38,784 . 19,680. 58,464. Oak Roofing & Sheet Metal Works Co. , Inc . 44, 170. 20,390. 64,560. John F. Shea Company, Inc. 50,500. 21,500. 72,000. Burgess & Blocher Company has not done roofing work for us before but a reference check indicates that they are very capable of performing this contract. The budget for this work is $53,000.00. 1 I BIDS - PAINTING On May 15, 1979 requests for bids for Painting in the Lexington Public Schools were invited from five companies. The bid was also advertised in the May 24, 1979 issue of the Lexington Minute-Man. Specifications were drawn for various schools under six items plus a combined bid price. Two sealed bids were received and opened at a public reading at 12 Noon on Tuesday, June 5, 1979. The recap of the bid is as follows: Southeastern TLT Construction Description Painting Co. ,Inc. Corp. Item No. Interiors 1. Sr.High - Ind.Arts, Art, Music, etc. $4,625) $5,700. 2. Sr.High - A,B,C Units, doors and frames 2,345. 6,300, 3. Diamond - 1st floor classrooms 10,969. 8023 4 . Diamond - Ind.Arts, Music, Guidance, it Adm. 6,495. 5. Diamond - Auditorium 1, 885.; 2,400. 6. Franklin - 2nd floor classrooms and 1ays. 3. 395. '2.400.) Combined price (Items 1 - 6) $29, 77.4, $23,500. The total of the circled items is $21,910. The amount budgeted for contract painting is $20,000. To cover the additional cost - $1 ,910. - over the budgeted amount we plan to transfer from other funds in the maintenance budget. BIDS - FLOOR TILES On May 17, 1979, requests for bids for the removal and replacement of' floor tile at various schools were sent to four companies. The bid was also advertised in the May 24, 1979 issue of the Lexington Minute-Man. Specifications were drawn for the removal of existing tiles and loose underlayment and the installation of new vinyl asbestos floor tile. All workmanship and materials are to be guaranteed for a period of two years. Two sealed bids were received and opened at 12:00 noon, Tuesday, June 5, 1979. The recap is as follows: Advance W,B.Hfuser Carpet Co. Co. Senior High Auditorium & Gym Lobby $2850. $2650. Diamond 1st floor (Sections Corridor) 2nd floor (Sections Corridor) 3040. 2954. Franklin Room 10-A 1150. 1066. Harrington Room 3 1090. 1025. TOTAL $8130. $7695. W. B . fuser Company has done work for us in the past and they have performed to our satisfaction. The budgeted amount for this work is $8900. BIDS - STUDENT ACCIDENT INSURANCE • Each year a student accident policy is offered to all students which will cover them in the event of an accident at school, orgoing to or from school. The policy is an excess policy, which means that they will pay all bills within specified limits that are not covered by other types of insurance. This op- portunity is provided so that no parent is placed in a financially embarrassing position as a result of a school injury Specifications were drawn on our need for coverage and service as established over a period of years. Several years ago, the school committee changed its policy of requiring all students participating in interscholastic athletics to participate in the basic program regardless of any other insurance that they may have. Since senior high school football players are not covered by the basic policy, a rider is taken out on the basic policy and the additional premium is paid out of school department funds A few years ago, we added to the program a blanket policy, also paid out of school department funds, covering all students, chaperones, and supervisors while on a field trip. Last year the student accident insurance was awarded to The Lester L. Burdick Co. on the following basis: Basic rate $3.00, Football (Field Trip, Tryout & Squad, 1 week practice) $1290. This resulted in an approximate cost to parents of $13,500., cost to the Town of $1290, with a total premium of $14,970. The present bid is based on a projected 2,500 students under the regular plan and 300 students under the 24 hour plan. On June 5, 1979, invitations for bids on student. accident insurance were sent to nine companies . The bid was advertised in the June 7, 1979 issue of the Lexington Minute-Man. Sealed bids were received from three companies and were opened at a public reading on Tuesday, June 12, 1979 at 12:00 noon. A recap of that reading is outlined on the next page. Figures are based on the projected student participation mentioned above. P BIDS - TYPEWRITER SERVICE • On May 30, 1979, requests for bids for Typewriter Service were sent to six companies. The bid was also advertised in the June 7, 1979 issue of the Lexington Minute-Man. Specifications were drawn to provide an annual inspection, cleaning and oiling of the typewriters - manual and electric (excluding IBM) - with a warranty on all service (excluding parts) until June 30, 1980. One sealed bid was received and opened at a public reading at 12:00 Noon, on Tuesday, June 12, 1979. The results of the bid are as follows: Vendor Price per machine Total Manual Electric Estimated Cost Gayne Typewriter Co. $16.00 $27 .00 $5200. In calculating the above we used an estimated count of 275 manual typewriters and 30 electric typewriters. Last year this service was performed by Gayne Typewriter Co. Their price per typewriter was $15 .50 (Manual) and $24.00 (Electric) . They performed in a satisfactory manner.