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Home My WebLink About1979-06-05-SC-min Page 55 June 5, 1979 A meeting of the Lexington School Co.uuiittee was held on June 5, 1979, at 12 Noon, at the School Administration Building. Those in attendance were: Brown, Michelman, Shaw, Gaudet. Also present were: Pierson, Barnes, Maclnnes, Monderer. Upon the recommendation of the Superintendent of Schools, it was SCHEDULE OF PAYMENTS VOTED: to accept the following schedule of payments: (,Michelman, Gaudet, Unanimous) (See attached sheet.) Upon the recouuiendation of the Superintendent of Schools, it was BIDS - MEDICAL VOTED: that orders for medical supplies be awarded as indicated on the SUPPLIES attached sheet and that Item #12 (Acme Zip Strips) be rejected. (Michelman, Gaudet, Unanimous) Upon the recommendation of the Superintendent of Schools, it was INDUSTRIAL ARTS VOTED: that orders be placed with the companies named on the attached SUPPLIES sheet based on their low unit prices meeting specifications and that Items #86 and 172 be rejected as being in the best interest of the Town of Lexington, (Michelman, Gaudet, Unanimous) Upon the recommendation of the Superintendent of Schools, it was FOOD SERVICE PAPER SUPPLIES VOTED: that orders be placed with the companies named on the attached sheet based on low unit prices meeting specifications in the below approximate totals„ (Michelman, Gaudet, Unanimous) Upon the recommendation of the Superintendent of Schools, it was DONUTS VOTED: that the Lexington Public Schools purchase donuts for the school Food Service Program from Anita's Bakery based on their low bid meeting specifications. (Michelman, Gaudet, Unanimous) Upon the recommendation of the Superintendent of Schools, it was SNACK ITEMS VOTED: that the Lexington Public Schools place orders for snack items for the school Food Service Program with the low bidders as in- . dicated on the attached sheet. (Michelman, Gaudet, Unanimous) Upon the recommendation of the Superintendent of Schools, it was ICE CREAM VOTED: that the Lexington Public Schools purchase ice cream for the school Food Service Program from Paul' s Distributors based on their low bid meeting specifications. (Michelman, Gaudet, Unanimous) Upon the recommendation of the Superintendent of Schools, it was BAKERY PRODUCTS VOlbD: that the Lexington Public Schools accept the bids for bakery products with the companies on the attached sheets and that Item #3 be rejected as being in the best interest of the Town. of Lexington. (Michelman, Gaudet, Unanimous) Page 56 June 5, 1979 Upon the recommendation of the Superintendent of Schools, it was MILK VOTED: that the Lexington Public Schools award a contract for supplying milk and other dairy products to Martines Brothers (Blue Ribbon Dairy) as the low bidder meeting specifications. (Michelman, Gaudet, Unanimous) Upon the recommendation of the Superintendent of Schools, it was MICRO-COMPUTEI VOTED: that we purchase micro-computers at a unit cost of $795 from New England Electronics, Inc. , and that we authorize the par- ticipation of the PTA groups in this project. (Michelman, Gaudet, Unanimous) Mr. Michelman expressed concern for the possible inequity of access to micro-computers in some of the elementary schools. He noted the lea- dership of individual PTA' s determined the purchase of some micro-compu- ters and contributed to the imbalance. He suggested that the acquisi- tion of significant educational equipment by PTA' s be discussed at the next PTA Council meeting. Mrs. Gaudet expressed concern for Townwide coordination. Dr. Pierson responded to both concerns. He noted that as Lexington moved towards a more formal program, the issue of equity would certainly be addressed and must be addressed when the curriculum is specific. He also stated that there was provision for independence in use of such equipment, and the system will be more dependent on equipment when ac- tivities for children are specified. He said Townwide coordination and curriculum would be addressed in the report being prepared by Mr. Good. Upon the recommendation of the Superintendent of Schools, it was DATA PROCESS- ING EQUIPMENT VOTED: that we place orders for Data Processing equipment with the low bidders meeting specifications as indicated on the attached sheet. (Michelman, Gaudet, Unanimous) Upon the recommendation of the Superintendent of Schools, it was PHYSICAL EDUCATION AND VOTED: that orders be placed with the companies named below in the ap- ATHLETIC proximate totals as indicated based on their low bids meeting SUPPLIES specifications, and that Items 6, 17, 36, 37, 56, 66, 82, 98, 103, 104, 110, 114, 161, and 193 be rejected as being in the best interest of the Town of Lexington. (Michelman, Gaudet, Unanimous) (See attached sheets.) Upon the recommendation of the Superintendent of Schools, it was PERSONNEL CHANGES VOTED: to accept the following certified personnel changes: (Michel- (CERTIFIED) man, Shaw, Unanimous) (See attached sheet.) The School Committee expressed its acceptance of Elizabeth Quinn' s resignation with regret and complimented her for her many years of dedi- cated service. They wished her success in her new position, as principal of Bigelow Junior High School in Newton, Massachusetts. Page 57 June 5, 1979 Upon the recommendation of the Superintendent of Schools, it was PERSONNEL CHANGES - VOTED: to accept the classified personnel changes as listed on the at- CLASSIFIED tached sheet: (Michelman, Gaudet, Unanimous) Upon the recommendation of the Superintendent of Schools, it was RE-ELECTION OF STAFF VOTED: to re-elect the following staff for the school year 1979-80 at the step and level indicated: (Michelman, Gaudet, Unanimous) (See attached sheet.) It was VOTED: to adjourn at 12:50 p.m. (Gaudet, Michelman, Unanimous) Respectfully submitted, // /7 R4chard H. Barnes - Recording .Secretary /c SCHEDULE OF PAYMENTS The following schedules of payments were available for scrutiny and approval prior to this meeting: SCHOOL DEPARTMENT BUDGETS Personal Services May 18, 1979 Professional Payroll #23 $445 ,612.25 May 25, 1979 Classified Payroll #25C 114,627.28 Expenses May 25, 1979 Bill Schedules #256 1,566.38 May 25, 1979 #257 1,526.53 May 25, 1979 #258 469.38 Maay 25, 1979 #259 11,347.79 May 25, 1979 #260 2,361. 12 May 25, 1979 #261 3,814.83 May 25, 1979 #262 557 .98 June 1, 1979 #263 1,688.35 June 1, 1979 #264 319.63 June 1, 1979 #265 988.66 June 1, 1979 #266 2,957.75 June 1, 1979 #267 1,594.99 June 1, 1979 #268 19,374.60 Out-of-State Travel May 25 , 1979 Bill Schedules #19 150.00 June 1, 1979 #20 10.00 SPECIAL PROGRAMS - Non-Lexington Funds Adult Education May 18, 1979 Professional Payroll 25.26 Driver Education Nay 18, 1979 Professional Payroll 1,489.68 Marco May 18, 1979 ProfessionalPayroll 5,624.45 May 25, 1979 Classified Payroll 4190 3, 198.05 May 25, 1979 Bill Schedule #17 13,934.45 Pupil School Matr. Rec . June 1, 1979 Bill Schedule #10 - 144.00 PL 94-142 Grant - Transition To Employment . May 18, 1979 Professional Payroll 1,078,65 May 25, 1979 Classified Payroll #190 175.76 . (Over) • PL 94-142 - Transition to Employment (con' t) May 25, 1979 Bill Schedule #14 $1,477.82 June 1, 1979 #15 923.06 PL 94-142 Project Discover 456.92 May 18, 1979 Professional Payroll May 25, 1979 Bill Schedule #7 72.00 June 1, 1979 =8 167.50 PL 89-313 Special Education May 18, 1979 Professional Payroll 874.88 Grants - Industrial Arts June 1, 1979 Bill Schedule #6 266.00 Miscellaneous June 1; 1979 Leads 290. 13 June 1, 1979 Gift Account 100.45 BIDS - MEDICAL SUPPLIES On May 8, 1979, requests for bids for Medical Supplies were invited from seven companies. Specifications were drawn on thirty-seven items and were based on items used in our school system, considering past successful experience as to standard, quality and price. The approximate quantities were based on past experience. Five sealed bids were received and opened at a public reading at 2:00 p.m. on Tuesday, May 22, 1979. After careful analysis of price and quality, it is recommended that we place orders with the following companies in the approximate totals. They were the low bidders on all items except a few items where the costs (approximately $10.00 total) of processing purchase orders and billing would exceed the estimated savings. We also recommend that item #12 (Acme zip strip) be rejected and purchased locally. Otis Clapp & Sons , Inc. $ 453.56 Tri-Med Surgical Co. , Inc. 1444.78 $1898.34 Otis Clapp & Sons , Inc. have serviced us before and their service and products were fine. Tri-Med Surgical Co. , Inc. is a new company to service us, but we have checked, references with other communities, and find their products and service have been fine. The prices in general increased olzher last year's bid. Some examples are Band Aids (1" plastic strips +9c [7.1%) , 1" Elastoplasts +47c [21.8%) , 1" Cured "Ouchless" 49c (38.9%J ) , Cross tax towels 87c (11.8%) , Gauze Squares 3 x 3 NS -520 (-22.97,) , Wipettes (Size of box and count changed, but cost per tissue -44.47,) . While the overall cost is approximately $500. 00 more in total, the budget for these supplies is $2476.00. The remainder of the budgeted amount will be reserved for items purchased locally or on an emergency need. BIDS - INDUSTRIAL ARTS SUPPLIES On April 25, 1979, requests for bids for Industrial Arts Supplies were sent to twenty-eight companies. The bid was also advertised in the April 26, 1979 issue of the Lexington Minute-Man. Specifications were drawn for two hundred thirty seven items, based on items used in our Industrial Arts classrooms , considering past experience as to standards of quality, price and quantities . Nineteen sealed bids were received and opened at a public reading at 2:00 p.m. Wednesday, May 16, 1979. In some cases suppliers indicated a minimum order per delivery without shipping charges. This had to be considered in the final determination for making awards. After careful analysis of price and quality, it is recommended that orders be placed with the following low bidders meeting specifications: Baylies-Curry Co. $ 266.46 Charrette Corp. 579.59 Crown Plastics Inc. 98.20 Currier Lumber Corp. 430.10 Edgecomb Steel 766.91 Downs & Reader Hardwood Co. 34.45 E. G. Crafts, Inc. 87.50 Gould Industrial Supply 1799.35 Lynn Hardware Co. , Inc. 1075.41 McKilligan Industrial Supply Corp. 1117.29 Northstar Steel 153.43 Palmer & Parker Co. , Inc. 1260.75 Paxton Paterson Co. 806.51 Plasticoid Products, Inc. 168.64 Recklaw Hardware Corp. 541.85 Rex Lumber Co. 910.00 Rodden Equipment & Safety Supplies 58.70 $10155.14 No bids were received. on the following items: #20 Tool post wedges 37-c Jigsaw blade - cards 105 Styrofoam sheets 112 Spark plug gauge 129 Aluminum forms 162-b 1" #4 RH Screws 175 Hex Head Cap Screws 190-a Octogan Steel chisel stock 191 Elyria Square tube 195 Brass Rod 1" Diam. 197 Copper sheet 234 Oxy-Acetylene HD Welding and Cutting Outfit 196 Brass Coiled Sheet These items will be purchased locally. BIDS - INDUSTRIAL ARTS SUPPLIES (Cont.) The following items are to be rejected as being in the best interests of Lexington. We can purchase them locally at lower prices. • Item #86 Welding rods #172 Top Rivets In each case, the low bidder meeting specifications has received the award except where shipping or processing charges would alter the final cost. Most items continue to increase in price. The overall increase in estimated at 17%. Notable items of increase were lumber 9-46`., strip and angle steel 2-6%, paints & paint thinner 6-14% and drafting supplies 36%. The amount budgeted for these items was $17,458. There will be the need to purchase other items not included on this bid. Some items will be purchased locally and we plan to place another bid this winter. BID - FOOD SERVICE PAPER SUPPLIES On April 12, 1979, requests for bids for Food Service Paper Supplies were invited from nine companies and/or individuals . Notice of same appeared in the April 19, 1979 edition of the Minute-Man. Specifications were drawn for thirty-two items and were based on items used in our school system, considering past successful experience as to standard, quality, and price. Bid prices are to include delivery to be made in two shipments, one-half by September 1979 and the remainder in January 1980. Five sealed bids were received and opened at a public reading at 2:00 p.m. , on Thursday, May 17, 1979. After careful analysis of price and quality, it is recommended that orders be pla and in the following approximate totals with the following low bidders. COMPANY ITEM NO. APPROXIMATE TOTAL Arrow Paper Co. 4-6,10,13,14,17,25 $ 3,232.08 Atlas Paper Co. 3,18,30,31 4,149.55 BaylColony Paper Corp. 1,2,7-9,11,12,15,16,19,24. 26-29,32 21,585.88 Franklin & Perkins Co.Inc. 20-23 792.24 $29,759.75 The above are the low bidders meeting specifications except when the clerical costs of processing an order would exceed the difference in the next low bidder. Prices increased on most items with a net approximate increase of $1000.00 on the total order. Items showing major changes were as follows: Lunch Trays 48c per case (980) 3.07 Spvrk 69c per case (450) 12. 3% 5 oz. Dishes 4.39 per case (35) 17.3% Aluminum Foil 2.15 per roll (30) 17.3% Napkins 4.77 per case (600) 39.8% Straws 49c per case (90) 3.6% Carry Trays -1. 15 per case (175)-11.4. BIDS - DONUTS On April 12, 1979, requests for bids for Donuts for the School Food Service Program were sent to four companies. The bid was also advertised in the April 19, _1979 issue of the Lexington Minute-Man. This is a new category to our bidding process. Our specification included compliance with the manufacturing, handling and distribution laws and regulations of the Commonwealth of Massachusetts. Donuts are to be baked daily, packaged by the dozen in separate boxes, and delivered to the Senior High kitchen (inside delivery) between the hours of 7:00 - 7:30 a.m. The bid sheets allowed space for a variety of items, baked weight per dozen and prices per dozen. Two sealed bids were received and opened at a public reading at 2:00 p.m. Tuesday, May 17, 1979. The recap is as follows : ITEM WT.PER DOZ. PRICE PER DOZ. Anita's Bakery Plain Donuts 20-22 oz. $1.13 Coated Donuts 24-28 oz. 1.13 Honey Buns 2.00 (Coffee rolls) Oversized Muffins(5 oz.) 2.30 Charlie's Donuts Hain, Cinnamon, Coconut Crunch, Sugar, Honey, 24 oz. 1.25* Raised Choc. Crullers, Raisin Spice Jelly, Apple, Lemon, Cream 26 oz. 1.25* *Fluctuating price - contingent on wholesale prices of ingredients. Charlie's Donuts have provided us with these products this past year. Their current prices are $1.30 per dz.for 16-25 doz. and $1.25 for 26 dz. or more. Anita's Bakery is new to us, but we feel that they are capable of providing us good service. Their products are excellent. BIDS - SNACK ITEMS On April 12, 1979, requests for bids for Snack Items for the School Food Service Program were sent to nine companies. The hid was also advertised in the April 19, 1979 issue of the Lexington Minute-Man. This is a new category to our bidding process . Specifications were drawn for thirteen items. The specifications and estimated quantities were based on items presently purchased in the School Food Services Program. The option of bidding on additional items was also provided. Seven sealed bids were received and opened at a public reading at 2:00 p.m. on Tuesday, May 17, 1979. The recap is as follows : Est. Bandy Last Monthly Dave's Drake Frito Consol. Pot. Tayters ITT "'carts Order Snacks Bak. Lay Bak. Chi�s nc. Price 1 . Potato chips 3/4 oz. 480 dz.i 1xw134_ t__ C07, ° .0875 ,07 Z Potato chips 1/2 oz. 300 dz. • 1 .07i. � .06 .05 3 . Corn Chips 1 oz. 120 dz. .13_ >08) .08 4. Sunflower Seeds 3/4 oz. 20 dz. .105 .115 -- 5. Granola Crunch 1 1/8 oz. 20 dz. ___ 14 l -- 6. Cakes,frosted, ch. & van.3oz.400 dz. . 20 r8 .18 7.Cakes, unfrosted, 3 oz. 30 dz.' 47-.177 1- 20 ) .18 8. Pies, variety, 42 oz. _ 70 dz.I *.18 .?0_ ___ .19 9 . Brownies, 1 314 oz. 72 dz. *.11945 .12 /pi-TO I .11 O. 3 Ceoc.Chip Cookies, 1 314 oz7LO dz. .1194` -.14 ( 11_ _l. 3 Oatmeal Cookies, 1 3/4 oz. 200 dz. '4 'c.14 f LI`j .11 -2. 3 Butter Cr. Cookies,1 3/4oz.160 dz. *.1194 • _ .115 PB &Cheese Crackers,] 3/4oz. l2 60 dz. �; - 1O a .078 Additional Items c. Sins Roll 1.2 oz. Sats i .20 - - 5. DingingDing 1 3/4 oz. .17 6. Mil. 2 DE:vil Dogs 3 oz. .18 . 2 Choc18) _. 17 '. 2 Choc. Chip Cookies 1.1 oz. � 0909 __ __ _ 9 . 2 Oatmeal Cookies 1.1 oz. .09 O. 2 Butter crunch cookies 1.1 oz. U.00 _ *Different size than specified All of the companies have services us and their service and products have been satisfactory. BIDS - ICE CREAM On April 12, 1979, requests for bids for Ice Cream for the School Food Service Program were sent to six companies. The bid was also advertised in the April 19, . 1979 issue of the Lexington Minute-Man. Specifications were drawn for six items. The specifications and estimated quantities were based on- items in the School Food Service Program considering past successful experience as to standard, quality and price. Two sealed bids were received and opened at a public reading at 2:00 p.m. on Tuesday, May 17, 1979. • Ice cream sandwiches, strawberry shortcake or chocolate eclairs and sauce cups are the items that make the bulk of our purchase and amount to a total of approximately 12,250 dozen per year. , The other items are bought in smaller quantities and are generally for special occasions . The recap of the bids is as follows: Last Year's Item Unit H. P Hood, Inc. Paul's Distributors Price 1 . Ice Cream Sand. Doz. $1.15 1. 11 $1.05 2. Ice Cream Sauce Cum Doz. 1. 19 1.20 1.10 2. Strawberry Short- cake or Choc.Eclairs Doz. 1.19 1. 28 1.18 4. Sunshine Cups- Orange Doz. .85 .86 .85 5. H-Bars Doz. .89 . 80 .84 6. Sport Bar Doz. 1.85 2.10 None Paul's Distributors offers a 1% discount if bill is paid in 21 days. Using this discount, they are low bidder based on last year's quantity. Paul's Distributors has provided excellent service to us this past year. BIDS- BAKERY PRODUCTS _ On On April 12, 1979, requests for bids for Bakery Products were sent to six companies. The bid was also advertised in the April 19, 1979, issue of the Lexington Minute-Man. Specifications were drawn for ten items . The specifications and estimated quantities were based on items used in the School Food Service Program, considering past successful experience as to a standard quality and price. Three sealed bids were received and opened at a public reading at 2:00 p.m. on Thursday, May 17, 1979. Recapitulation - Bakery Products Last Year's ITEM Bid Spec. Carr ITT Nissen Price Bread 1. Pullman Sand. 124 oz. 28 sl . 1 NB ' , .57) I 55 ; .48 2 . French 16 oz. � 38,7 .47 .47 .33.. 3. Raisin 16 oz. 14 sl. I NB .98 j . 65 . 72 Rolls II 1 _i____ 4. Hamburg 18 oz. 4" diem. NB L.57. ) .58 .49 5 . Frankfort 18 oz. 5" long NB (.57} .58 .49 6. Pan _ 14 oz. . 0 .6 7 j .49 .42 . Subs 24 oz. 6" long % , , , , Mg I 1.29 .84 8. Bulkie 26 oz. . 1.10 1.10 .78 1`. Mini Sub 14 oz . 5" long / . 5 --- .58 .54 10.Eng. Muffin 24 oz. 31/2 x 1 z" 1 NB j (;6_9_5 .69 .64 Prices for most items have increased significantly . The overall change is approximately $4070. or 19.1% increase. We have restricted the award to two suppliers as the clerical costs could exceed the slight saving if we split the award any further. We also recommend that Item #3 be rejected due to high cost_ Carr and ITT have supplied us before and they performed in a satisfactory manner. BID- MILK On April 12, 1979, requests for bids for Milk and other Dairy Products were sent to five companies. The bid was also advertised in the April 19, 19?9 issue of the Lexington Minute-Man. Specifications were drawn for milk, cream cheese, orange juice and soft-serve ice cream mix in quality and quantities for use in our School Food Service Program. The specifications also included an adjustable clause, upward or downward, to reflect the change of the raw milk cost as established by the Federal Milk Market Administration. Milk is the bulk of our purchases and amounts to approximately 6800 one-half pints per school day. Milk and the soft-serve mix are the only items that actually require a bid. The other items are bid to establish a price for the purchase of these items when needed. Two sealed bids were received and opened at a public reading at 2:00 p.m. on Thursday, May 17, 1979. The recap is as follows: Sunnyhurst Matrines Bros. Last Dairy (Blue Ribbon) Years Price Item #1 - Milk Homogenized w/3.57 butterfat Unflavored - z pt. .1143 .1098 .096 - qt. .4250 .42 .335 - 1 gal. . 83 .75 , 65 Choc. flavored - z pt. .1169 .1126 .0989 Nen-fat(skimmed) - y pt, .1107 .1095 .094 Item #2 - Cream Light - 1 pt. .31 _ .33 .31 tight - pt. .59 .59 .58 Light - z gal. 1.91 1.70 1.55 Heavy - 15 pt. NB .49 .49 °' - pt. .62 (10 oz.) NB .79 qt. 4. 10 (2 qt.) NB NB Item #3 - Cottage Cheese 1 lb. . 84 .79 .73 2 lb. NB NB NB 5 lb. 3.85 3.50 3.05 Item #4 - Orange Juice 4 o z . .08 NB NB Item #5 - Soft Serve Ice Milk Mix Vanilla - per gal. 2.50 1. 39 (2 gal) 2.20 Chocolate - per gal. 3. 10 1. 69 (1 gal) 2.39 Martines Brothers (Blue Ribbon Dairy) has served us for many years and they are quite capable of performing this contract. They are the low bidder by approximately $7,000. BIDS - MICROCOMPUTERS On April 12, 1979 , requests for bids for Microcomputers were sent to six coppanies. The bid was also advertised in the April 19, 1979 issue of the Lexington Minute-Man. The specifications described in detail the capabilities of the microcomputers as well as the delivery and guarantee requirements . The units are to be guaranteed for one year (parts and labor) from the date of acceptance by the Lexington Public Schools (September, 1979) . Our 1979-80 budget includes 2 microcomputers @ $800. , the recently approved ESEA Title IV-B (PL 93-380) project includes $10,400 for the purchase of 13 micro- computers. Knowing the interest of some of the PTA groups, we included an option of increasing the quantity of units at the bid price and conditions. Only one bid was received and opened at a public reading at 2:00 p.m. on Tueaday, May 22, 1979. The bid was submitted by New England Electronics, Inc. This bid was $795. per unit. They have also offered to extend the unit price to as many units as we wish to purchase. In addition, upon receipt of payment, they will provide one additional unit (including all guarantees and other conditions) at no cost, for every two units purchased at the unit price of $795. This* in effect, makes the cost of each set of 3 units $1590. or $530. each. As of this writing, we have the following committed funding for the purchase of microcomputers : 1979-80 Budget $ 1,600. Dept. Ed. Fed, Project 10,545. (Letter dated 4/6/79) Harrington PTA 530. Maria Hastings PTA 530. Bowman PTA 530. $13,735. e $795. = 17. 2 units We feel that there are other PTA groups who will wish to participate in the purchasing of microcomputers. However, using only the known figures above, we can purchase i7 units @ $795. each ($13,515.) and receive 8 additional units at no additional costs . BIDS- DATA PROCESSING EQUIPMENT On May 10, 1979, requests for bids for Data Processing equipment were sent to five companies. The bid was also advertised in the May 17, 1979 issue of the Lexington Minute-Man. Specifications were drawn for four items to be used to expand our capabilities with the existing PDP-11/40 computer. The items were to be used and mdst not only be compatible with existing hardware, but must be eligible for inclusion in the maintenance service contract that we have with Digital Equipment Corp. Two bids were received and opened at a public reading at 2:09 B.M. on Tuesday, May 22, 1979. The recap is as follows: ITEM Amer. Used Computer* Digital Equipment Corp. 1. 9 Track tape drive and Controller ($8500�) $ 2. 101/2" Expander Box `.IIP X620 3. 32K Memory Unit C_4000, 4280. 4. 16K Memory Unit NB NB *Plus $100. transportation and handling charges. We bid item 4 as an alternate to item 3 in an effort to cover any budgetary problems . The budgeting amount for these items is $13,500. This is $720. short of the total of $14,220. for the low bids on items 1-3. With the approval of the School Committee, we will transfer the $720 from other accounts within the Computer Services Program. BIDS - PHYSICAL EDUCATION AND ATHLETIC SUPPLIES On April 26, 1979 requests for bids for Physical Education and Athletic Supplies were invited from thirty-four companies. The bid was also advertized in the April 26, 1979 edition of the Minute-Man. Specifications were drawn on 208 items and were based on items used in our school system: considering past successful experience as to standard of quality and price. The approximate quantities are based on past experience. Nineteen sealed bids were received and opened at 2:00 p.m. , Thursday, May 17, 1979. After careful analysis of price and quality, it is recommended that orders be placed in the following approximate totals with the following low bidders meeting specifications: AA Sports $ 1,109.61 Arrow Sports, Ltd. 198.08 Blumenfeld Sport Net Co . 432.00 W. H. Brine Co 2,694.42 Cnampion Products Inc. 1,402.56 Commonwealth Educational Industries 188.05 Hol vak & Coughlin Sporting Goods 6,552.01 House of Sports, Inc. 21978. 68 Marciano Sporting Goods, Inc. 1,196.42 Minuteman Oxygen & Hospital 52.25 The Racket Shack 291. 60 Sidney Musinsky 1,033.35 Scholastic Sports Service, Inc. 1,162.50 $19,291.50 BIDS- PHYSICAL EDUCATION AND ATHLETIC SUPPLIES (Cont. ) The following items are to be rejected: Item No. Description Reason 6 Eye Protectors Can be purchased at less cost on open market 17 Archery Drawstring Same as above 26 Anatomic Anne 37 24" Game Cones " " If 56 Fungo Bat " " " 66 Field Hockey Sticks " " " 82 Field Hockey Scorebook It " " 98 Leather Soccer Balls II " It 103 Soccer Jerseys " " 11 104 Softball Scorebook " If 110 Nerf Footballs it " " 114 Tennis Rackets 161 #16 Shot Put " " " 193 Soccer Stockings " " II 151 Duplication of #144 167 Duplication of #143 The bid totals and available funds for Physical Education and Athletics break down as follows: Physical Education Athletics Budget $12,575.00 $17,735.00 Purchase on State Bid 3,047.40 2,083.87 Purchase this bid 5,070.08 14,221.42 BALANCE $ 4,457.52 $ 1,429.71 There will be need for purchase of additional items in both the Physical Education and Athletic accounts . In general prices have increased. Some examples of change are as follows: Ttent Chang. in c Change in Tumbling mats -15.95 -16.1 Leather basketballs + 3.55 +13.7 Basketball Scorebooks + .30 +38..9 Baseballs + 8.45 Aluminum Bats + 4.01 +27.7 Leather Footballs + 1.95 +10.9 Ice Hockey Pucks + . 06 + 1.7 Soccer Game Balls + .70 + 4.0 Hurdles + 8. 15 +28.4 Instant Ice Packs — .40 - 4.0 Athletic Tape + 1.49 + 5. 8 PERSONNEL CHANGES - Ch'<TI11ND RESIGNATIONS_ YRS. IN LEXINGTON EFNIJ TIVE - REASON • LEAVE OF ABSENCE CHANGE IN ASSIGNMENT CORRECTION IN SALARY TITLE I - SUMMER READING PROGRAM RESIGNATIONS NEW PERSONNEL (Over) PERSONNEL CHANGES - CLASSIFIED • RESIGNATIONS YRS. IN LEY,iNCTO EFFECTIVE REASON_ TRANSFER RETIREMENTS YRS. IN LEX INGTON EFFECTIVE REASON NEW PERSONNEL RE-ELECTION OF STAFF SECOND ELECTION These people have previously received a contract and are being recommended for their second election. STEP/ GRADE/ SCHOOL NAME LEVEL SUS'JECT SALARY COMMENTS ) THIRD ELECTION These people have previously received two cool -,-nets and are being recommended for their third election. FOURTH ELECTION (,TENURE) (See back-up sheets following) SETTING OF SALARIES TENURED STAFF