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HomeMy WebLinkAbout1978-11-21-SC-min • Page 158 November 21, 1978 A regular meeting of the Lexington School Committee was held at the Lexington High School, House J, Tuesday, November 21, 1978, at 8:00 p.m. Those in attendance were: Brown, Swanson, Hoffman, Michelman, Gaudet. Alpo present were: Lawson, Spiris, Maclnnes, Pierson, Monderer, Barnes. It was MINUTES 11/7/78 VOTED: to accept the minutes of November 7, 1978 as amended. (Michelm Swanson, Unanimous) The executive session minutes of October 3, 1978 were held EXECUTIVE SESSION for executive session. MINUTES 10/3/78 It was VOTED: to accept the executive session minutes of October 17, 1978 EXECUTIVE SESSION as presented. (Michelman, Gaudet, Unanimous) MINUTES 10/17/78 It was VOTED: to accept the executive session minutes of November 7, 1978 EXECUTIVE SESSION as presented. (Michelman, Gaudet, Unanimous) MINUTES 11/7/78 Upon the recommendation of the Superintendent of Schools, the SCHEDULE OF following schedule of payments was. accepted: (Michelman, Hoffman, PAYMENTS Unanimous) (see attached) The financial statement was discussed. FINANCIAL STATEMENT Dr. Clune presented highlights of the High School report from HIGH SCHOOL the New England Association of Schools and Colleges. He stated that EVALUATION preparations for the decennial evaluation of Lexington High School REPORT began in November, 1976. The Steering Committee for the self-study was selected by the Principal after consultation with Department Heads, Housemasters, Assistant Principal, and Director of Guidance. Dr. Sally Nelson was selected by the same process to be Chairperson of the Steering Committee. The High School Principal served as an ex-officio member of the Steering Committee. He added that the en- tire High School staff participated in the self-study during the fourteen-month period from February, 1977 to March, 1978. In September, 1978, the Principal selected approximately half of the staff to serve on committees (different from self-study com- mittee assignments) to review the report of the visiting committee. Recommendations were classified into one of four categories: 1. Those that can be carried out at once. 2. Those that can be accomplished in a short period of time. 3. Those which will require a longer period of time for fulfill- ment. 4. Those that, for bonafide reasons, are considered invalid. He added that each Program Manager was working with staff to es- tablish priorities and develop plans for implementation. He presented the Committee with a document containing reports on School and Commu- nity, Philosophy and Objectives, Curriculum, Student Activities, Li- . d • SCHEDULE OF PAYMENTS , The following schedules of payments were available for scrutiny and approval prior to this meeting: SCHOOL DEPARTMENT BUDGETS Personal Services " November 11, 1978 Classified Payroll #11-C $73,493.92 November 3, 1978 Professional Payroll #9 421,969.14 Expenses November 10, 1978 Bill Schedules #68 6,144.48 November 10, 1978 #69 11,586.90 November 10, 1978 #70 1,624.71 November 10, 1978 #71 3,239.83 November 10, 1978 #72 3,215.72 November 10, 1978 #73 2,131.03 November 10, 1978 #74 2,702.64 November 10, 1978 #75 18,681.82 November 10, 1978 #76 29,595.84 November 17, 1978 #77 5,315.90 November 17, 1978 #78 5,878.82 November 17, 1978 #79 8,879.18 November 17, 1978 #80 1,150.68 Out-of-State Travel November 10, 1978 Bill Schedules 965 586.48 November 17, 1978 #6• 125.90 SPECIAL PROGRAMS Non-Lexington Funds Adult Education November 3, 1978 Professional Payroll 1,039.13 November 10, 1978 Bill Schedule #1 18.00 November 17, 1978 #2 18.00 Driver Education November 3, 1978 Professional Payroll 1,440.70 Met co October 13, 1978 Classified Payrolls #3C 1,576.00 November 11, 1978 #SC 1,787.12 November 3, 1978 Professional Payroll 4,667.23 November 10, 1978 Bill Schedule #3 31.38 PL 94-142 Grant-Transition to Employment October 13, 1978 Classified Payroll #3C 89.28 November 11, 1978 #5C 89.28 November 3, 1978 Professional Payroll 1,465.77 November 10, 1978 Bill Schedule #21 74.09 PL89-313 Special Education November 3, 1978 Professional Payroll 593.91 (over) • • g SCHOOL DEPARTMENT BUDGET Vocational Education November 10, 1978 Bill Schedule #1 890.00 Page 159 November 21, 1978 • brary Media Services, Student Personnel Services, School Faci- lities, Staff•and Admi.tiistration, and responses from the Student House. A discussion of the report was conducted and the School Com- mittee members commented on specific items during the review. In summary, Dr. Clune noted that during the second year fol- lowing the evaluation (1979-80 school year) the High School would be required by the Commission on Public Schools to submit a two- year progress report to indicate the current status of all recom- mendations made by the Visiting Committee. He said that copies of the Report of the Visiting Committee were given to every staff mem- ber, members of the Student House, the PTSA Executive Board, and the student newspaper. The entire Report of the Visiting Committee, along with the entire response from the High School staff, was dis- tributed to the Lexington Minute-Man, all School Information Cen- ters, and the Town libraries. The Superintendent suggested that a copy of the last accreditation report be reviewed to note items that were accomplished and those not accomplished. He felt co- ordination between the two reports was essential. The School Committee thanked and complimented Dr. Clune and the staff for their excellent reports and the recent award to the High School of an accreditation for a ten-year period, the highest ratings that can be achieved. Dr. Clune and Miss Quinn presented a report on the courses can- LEXINGTON HIGH celled and combined during the scheduling process. Dr. Lawson gave SCHOOL REPORT - an oral report of Junior High School course sizes. A brief discus- COURSES CANCELLED sion of the reports was held. The Committee thanked Miss Quinn and AND COMBINED Dr. Clune for the information. Upon the recommendation of the Superintendent of Schools, it was NEW PERSONNEL VOTED: to accept the following new personnel: (Michelman, Gaudet, Unanimous) SECONDARY NAME SCHOOL/SUBJECT EDUCATION EXPERIENCE Upon the recommendation of the Superintendent of Schools, it was PERSONNEL CHANGES VOTED: to accept the following personnel changes: (Michelman, Hoff- man, Unanimous) Page 160 November 21, 1978 • PERSONNEL .CHANGES - PROFESSIONAL Special Class Stipend • ) Coaching Recommendations Appointment PERSONNEL CHANGES - CLASSIFIED Resignations Extended Sick Leave Without Pay Transfers • • Page 161 • November 21, 1978 • Upon the recommendation o£ the Superintendent of Schools, it was EXTRA DUTY : A STIPENDS VOTED: to accept the following extra duty stipends as indicated to the following flamed personnel for the school year, 1978-79: (Swanson, Michelman, Unanimous) (see attached sheet) Dr. Lawson said that at the request of the School Committee he RE-ORGANIZATION had reviewed the organization of Central Office staff. He added that OF CENTRAL OFFICE the announcement of Mr. Spiris's retirement in early 1979 provided a STAFF timely opportunity to review the organization. He said the analysis was conducted with the Central Office staff and included recommenda- tions from other studies such as the Arthur D. Little Management Study. He recommended to the School Committee that Mr. Spiris not be replaced when he left Lexington in late January, and that personnel and other system functions be reassigned to remaining Central Office staff. Mr. Brown, on behalf of the School Committee, thanked Dr. Lawson for his thorough review of the present organization and recommendation for re-organization. Mr. Michelman said that he understood that the action of the even- ADMINISTRATORS' ing addressed the question of salaries, and the re-assignment for the SALARIES remainder of the year; and that Dr. Lawson would make recommendations during the budget cycle as to the next year (1979-80) . The Superinten- dent responded in the affirmative and recommended salaries for the Cen- tral Office staff for 1978-79 as follows: PROFESSIONAL SALARIES ADMINISTRATION NAME SALARY LEVEL & STEP It was VOTED: Mr. Michelman presented the proposed revision (September 28, 1978) PROPOSED BY-LAW of the By-Laws on the Education Collaborative for Greater Boston, Inc. CHANGES - EDCO Members of the Committee commented on suggested changes that might be considered by the Board of Directors. Mr. Michelman thanked the Com- mittee for their contributions and suggested that if they had any fur- ther comments to contact him. The first reading of a recommended policy statement regarding child CHILD ABUSE abuse and neglect was held. Dr. Monderer noted that the policy state- POLICY - FIRST ment was being disseminated for reaction. READING • • • EXTRA DUTY STIPENDS - 1978-79* • School Name Stipend for: Amount • *Stipend to be paid at the conclusion of the activity or the school year, 1978-79. • Page 162 November 21, 1978 • A memorandum from Ralph Lord to Dr. Clune was presented to the INSTITUTE SOPHOMORE School Committee whichereviewed the need for a Sophomore program in TEAMS FOR BOYS IN Boys' Basketball and Ice Hockey. A brief discussion was held regard- BASKETBALL AND ICE ing the program. The Superintendent noted that even though the fund- HOCKEY ing recommendation was that funds be taken from this year's gate re- ceipts, it was not legal to do that, and the extra money for subsidiz- ing the program would have to come from the High School budget. Upon the recommendation of the Superintendent of Schools, it was VOTED: to accept a Sophomore program in Boys' Basketball and Ice Hockey as specified in the memo from Ralph Lord of Novem- ber 13, 1978. (Michelman, Gaudet, Unanimous) Dr. Lawson announced that the custodians' union had voted 48-1 N.A.G.E. CONTRACT to ratify the memorandum of agreement of November 21, 1978, and recom- mended that the School Committee ratify the memorandum. Upon the recommendation of the Superintendent of Schools, it was VOTED: to ratify the memorandum of agreement. (Michelman, Gaudet, Unanimous) (See attached sheets.) Dr. Lawson expressed commendations to Mitchell Spiris, Paul Lombard, and Betty Quinn who served as negotiators for the School Committee. Two letters from the Massachusetts Bureau of External Audit ADMINISTRATIVE noted that audits had now been completed for vocational programs REPORTS - funded under the Vocational Education Act of 1963, as amended by VOCATIONAL P.L. 90-576. The letters stated that expenditures were in con- EDUCATIONAL AUDIT formity with federal regulations and agreements entered into with REPORT the State Board of Education. Mr. Maclnnes presented a review of the sales proceeds for SURPLUS EQUIPMENT surplus equipment and reviewed the situation dealing with muskets formally located at the Hancock School. He said that after con- sultation with several people, there were several options. He re- quested that authorization be given to proceed with the sale of these weapons under the following options: . . 3. Have outside dealers sell as part of a military auction (not in Lexington) . They handle all of the bookkeeping details, except for cost of ad- vertisement in local paper. This to be done on a 20% commission basis. 4. Have outside dealers auction the weapons for us. They handle all of the bookkeeping details of Firearms Identification Cards and forms, etc. Flat fee charge of $50 Advertisement - Local and Boston papers, approximately $50 Use of school gym or auditorium (custodial costs $30) • • Lexington Public Schools Lexington, Massachusetts November, 1978 MEMORANDUM OF AGREEMENT NAGE/SCHOOL COMMITTEE ARTICLE I - Recognition Add to paragraph 2 in the system, excluding Head of Maintenance, Repairs and Custodians, substitutes , and student custodial helpers. The term ARTICLE III - Grievance Procedure Add after Superintendent, or his designee directly This will be changed throughout the contract. ARTICLE V - Wages Delete from paragraph A the word "new" in line 5. Add to paragraph D provided. This coverage will be assigned on a rotation basis of all covered erployees in a building, excluding the Head Custodian andAssistant Head Custodian. This will Delete from paragraph D "7 - 4" for Junior High Schools. Change paragraph E effective July 1, 1978 a 5% (five percent) increase July 1, 1979 a 5. 53 (five and one-half percent) increase New paragraph G Effective July 1, 1978, employees covered by this contract shall receive longevity payments as follows: 10- 14 years of continuous service in Lexington $100. 00 15-19 years of continuous service in Lexington $150.00 20+ years of continuous service in Lexington $250.00 An employee hired prior to February 1 of any year, shall be given credit for the full year. ARTICLE VI - Inter-Building Travel Reimbursement Add elsewhere, approved by the Administrative Assistant, during • • . _ .) - • MEMORANDUM OF AGREEMENT NAGE/SCHOOL COMMITTEE November, 1978 : s ARTICLE VII - Attendance and Working Hours Paragraph A, add No employee, covered by this contract, shall Paragraph B, add week, except for persons employed less than 40 hours or 52 weeks who will be pro-rated according to their work schedule. Paragraph D, add may be charged against accumulated vacation, or made up at a time determined by the employee 's supervisor, with approval of the Administrative Assistant, excluding weekends. Paragraph F, add to paragraph 1 Time above eight, figured to the nearest 1/4 (one-quarter) hour. ARTICLE IX - Vacations Change paragraph C2 vacations: Between one and five years 10 days vacation Between six and ten years 15 days vacation Eleven or more years 20 days vacation Add to paragraph D1 special permission from the Administrative Assistant. Change paragraph D2 by substituting 52 for 50. Add after in lieu of such vacation, except any person employed less than 40 hours or 52 weeks will be pro-rated according to their work schedule. Add new paragraph D4 Employees who are on approved vacation will have their vacation days so charged except for situations listed below, provided that the office of the Administrative Assistant is notified of the situation immediately, or in cases of a weekend or holiday, the next regularly scheduled work day of that office. • A. Personal illness - in cases when the employee is hospitalized. B. Funeral leave - as described in Article XI, paragraph A. ARTICLE XI - Other Leave Provisions Paragraph A - delete "grandchild" from line 7. ARTICLE XIV Change paragraph B will be paid a total of fifty dollars ($50) in two (2) payments of twenty-five dollars ($25) each • MEMORANDUM OF AGREEMENT NAGE/SCHOOL COMMITTEE • _ November, 1978 : 1 • In a separate letter we have agreed to: 1.) Allow employees to verify sick leave or other absence cards before they leave the school building. This will become a practice when new cards , now being designed, go into use. . 2.) Appoint two covered employees to serve on any designated safety committee(s) . 3.) Make every effort to continue budgeting for foul weather gear in a planned program started in past years. 4.) Make every effort to replace employees when they are absent from their duties. U� 6 �� i,'7-n.cruc-_, ri _,e4 ___//� ,„-•-r-/it tet, -1--- 4`. .' /�,.i i Ly /I. it-1- / 4 LV / Rz Page 163 November 21, 1978 • It was • A VOTED: to authorize the Superintendent, with the assistance of the Administrative Assistant for Business, to dispose of weapons by methods, numbered 3. or 4. , or any other num- bered method. (Michelman, Swanson, Unanimous) Mr. Brown acknowledge "thank-you" notes from Anita Cook and THANK-YOU NOTES Gladys Washburn for their Paul Revere bowls in honor of their ser- vices upon retirement. Mrs. Swanson noted that it was the consensus of the Energy CLASSROOM Committee that the rooms and offices in the Lexington Public Schools TEMPERATURES be heated to a temperature not to exceed 68 degrees, and the schools seek to conserve fuel in other ways. After a brief discussion, it was VOTED: that rooms and offices be heated to a maximum temperature of 68 degrees. (Swanson, Gaudet, Unanimous) Dr. Lawson said that due to the lack of repair and sufficient HIGH SCHOOL number of bleachers at the High School, it was necessary to trans- BLEACHERS fer the Thanksgiving Day Football Game to Burlington. Members of the School Committee expressed their concern that the bleachers, which were a Town responsibility, be ready for graduation, 1979; and requested that Mr. Brown write to the Selectmen and convey the compliments of the School Committee for what has been done already as well as notify them of the concern that the entire project be completed by graduation next Spring. Dr. Lawson noted that a memorandum from Dr. Monderer would PUBLIC HEALTH appear in the newspaper to remind parents that their children REQUIREMENTS needed to be in compliance with Public Health requirements for shots in order to attend school, and that there could be some students denied admission to school until they had completed them. If anyone had questions about the compliance, they were to be re- ferred to Dr. Monderer. It was noted that the School Closing Hearing would be held HEARING at the Fiske School on November 28, 1978, at 8:00 p.m. SCHOOL ANALYSIS It was VOTED: to go into executive session at 11:07 p.m. to discuss a matter concerning collective bargaining. (Hoffman, yes; Gaudet, yes; Swanson, yes; Michelman, yes; Brown, yes) Respectfully submitted, Richard H. Barnes Recording Secretary /c