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HomeMy WebLinkAbout1977-07-11-SC-min Page 132 July 11, 1977 The Lexington School Committee met at the Administration Building on Monday evening, July 11, 1977, at 3:00 p.m. Those in attendance were: Brown, Gaudet, Michelman, Hoffman, Swanson and student representative Miller. Also present were: Lawson, Pierson, Monderer, Maclnnes and Barnes. It was EXECUTIVE VOTED: to accept the executive session minutes of March 4, 1977, as SESSION MIND presented. (Brown, Michelman, Unanimous) 3/4/77 Upon the recouuuendation of the Superintendent of Schools it was SCHEDULE OF VOTED: to accept the following Schedule of Payments. (Brown, Michelman, PAYMENTS Unanimous) SCHOOL DEPARTMENT BUDGETS Personal Services June 24, 1977 Classified Payroll #26 $108,815.64 June 30, 1977 Professional Payrolls #28-C 439,821.10 July 1, 1977 1-C 2,986.02 Expenses June 30, 1977 Bill Schedules #188 2,451.02 June 30, 1977 #189 732.94 June 30, 1977 #190 2,583.18 June 30, 1977 #191 979.25 June 30, 1977 #192 244.28 June 30, 1977 #193 639.14 June 30, 1977 #194 20,023.50 June 30, 1977 #195 45,204.86 Expenses (Carryover) June 30, 1977 Bill Schedule #216 72.00 Out-of-State Travel June 30, 1977 Bill Schedule #30 250.00 Vocational Education June 30, 1977 Tuition 150.00 June 30, 1977 159.50 SPECIAL PROGRAMS - Non-Lexington Funds Adult Education June 30, 1977 Professional Payroll 121.60 Driver Education - Adult Education June 30, 1977 Professional Payroll 888.97 METCO June 24, 1977 Classified Payroll 2,849.02 June 30, 1977 Professional Payroll 6,369.43 June 30, 1977 Bill. Schedules #6 4,544.50 June 30, 1977 #19 232.50 Page 133 July 11, 1977 LEADS Program June 24, 1977 Classified Payroll S 1,764.56 June 30, 1977 Professional Payrolls 730.38 July 1, 1977 85.62 June 30, 1977 Bill Schedule #15 354.20 MTA-Southwick Salary June 30, 1977 Professional Payroll 745.38 ESEA Library June 30, 1977 Lill Schedules Title II #12 77.35 June 30, 1977 IV #10 45.71 July 8, 1977 IV # 1 70.11 Bus Ticket Account June 30, 1977 Bill Schedule #10 704.65 Pupil School Material Recovery June 30, 1977 Bill Schedule # 9 65.25 Dr. Lawson commented briefly on the Curriculum Design Proposal CURRICULUM which was included in the School Committee Agenda of June 13, 1977. DESIGN He said that it was a working paper and solicited present or future PROPOSAL comments from the School Committee regarding the proposal. He request- ed authorization to release a summary/or complete copy of the entire working paper. It was the consensus of the School Committee that the document be released to the newspaper, public and staff, as soon as possible, under the coordination of the Superintendent. Dr. Lawson noted that in the management seminars held the last week of June, cur- riculum design was a priority item established by the principals, and the priorities presented by the School Committee to him contained an identical item as a priority. The School Committee extended its compliments to Geoff Pierson for the in-depth design and outlook of the Curriculum Design Proposal. Mem- bers of the committee agreed that there were sections or specific items that they would like to discuss at future meetings. It WEfl agreed that this topic be included on future agendas and staff would have an oppor- tunity to react in the Fall. Mr. Hoffman supported the idea that the document provided an opportunity for. the School Committee, after a dis- cussion, to endorse a general direction of curriculum, and felt it was critical that a stand on the issues in the report be taken by the com- mittee. Upon the recommendation of the Superintendent of Schools it was SECOND READI OF PROPOSED VOTED: to accept the following policy for the Formulation, Adoption, POLICY ON F6! and Amendment of Policies. (Michelman, Gaudet, Unanimous) LATION, ADOr': & AMENDMENT "All policy proposals and suggested amendments to or revisions of POLICIES existing policies shall be submitted in writing to all members of the school committee, as a part of their agenda materials, prior to a regu- larly scheduled school committee meeting. Proposed or amended policies Page 134 July 11, 1977 shall be read and discussed at a meeting prior to that at which formal adoption is voted. The affirmative vote of at least three members of the school committee shall be necessary for the adoption or amendment of any policy. 'Development of all policy proposals for new or amended policies, prior to submission to the school committee, shall include to the full- est extent possible, discussions with all persons to be affected. 'This policy may be suspended for special purposes by three affirma- tive votes of the school coimuittee at a meeting in the call for which the proposed suspension has been described in writing, or upon a two- thirds vote of all members of the school committee (four) when no such written notice has been given." A letter was received by Dr. Lawson and members of the School Com- EXTENDED DAY mittee from Ilse Evans, 74 Middle St. , regarding the Extended Day Kin- KINDERGARTEN - dergarten Program at Bridge School. Mrs. Swanson began the conversa- BRIDGE SCHOOL tion by commenting that she felt it was unwise for the schools to be- come involved in Day Care, and that the present policy certainly could govern the use of school space by outside groups during school time. Mr. Michelman said that he had a different view of the question, and he felt that it might be a good idea to allow space to community groups if available for compatible educational purposes. He said four stipulations should be considered in approving a request by a non- school group: 1) space availability should be identified by the Central Office staff, 2) educational compatibility should be approved by the principal and central office staff, 3) payment should be made to the schools for a "fair share" cost, 4) participation in any program should be on a non-discriminating basis, 5) an opportunity to bid for the space should be made available to all in the community. Mrs. Swanson said that the Lexington Schools did have a policy, and that Mr. Michelman' s sug- gestion did not deviate that much from the present policy. The concept was that anyone could apply for space now. Mr. Hoffman stated that policy was written in a time that did not address the issue of avail- able space during the school day and that this activity was now a di- rect continuation of an extension of a regular program. He said this type of request was never contemplated in the policy. Mrs. Swanson re- peated that the Extended Kindergarten Program would motivate others in other districts, and what we couldn' t do for one district, we should not do for others. Dr. Lawson said that he had not heard from Mrs. Evans since his recent discussion. Mr. Maclnnes said that he always interpreted that the non-school groups were not allowed to use the school space during the day. Mr. Brown stated that he agreed that the approval of such a program could motivate others in other parts of the system. Mrs. Gaudet wanted to know what Mrs. Evans' response was to the in- terpretation by Mr. Maclnnes of the rental fee, based upon the present rental policy. Mr. Maclnnes said that he had not heard from her, after saying the rental fee would not be waived. I rage 135 July 11, 1977 Mr. Michelman moved that: Subject to the following conditions, 1) space availability should be identified by the Central Office Staff, 2) educational compatibility should be approved by principal and Central Office Staff, 3) payment should be made to the schools for a "fair share" cost, 4) participation in any program should be on a non-discriminating basis, 5) an opportun- ity to bid for the space should be made available to all in the commun- ity, the present rental policy be applicable to non-school groups during the school day. (Michelman, Brown, Gaudet, Hoffman, Yes; Swanson, No) Upon the recommendation of the Superintendent of Schools it was NEW PERSONNEL VOTED: to accept the following new personnel. (Michelman, Brown, Unani- mous) nanimous) Name ) Upon the recommendation of the Superintendent of Schools it was PERSONNEL CHANGES VOTED: to accept the following personnel changes (professional) PROFESSIONAL (Michelman, Brown, Unanimous) Resignations Effective Reason Maternity Leave Degree Changes Appointment of Chairpersons Page 136 July 11, 1977 Upon the recommendation of the Superintendent of Schools it was PERSONNEL CHANGES VOTED: to accept the following personnel changes (classified) , CLASSIFIED Return From Leave of Absence (Medical). • Resignations Returning Student (Northeastern) Upon the recommendation of the Superintendent of Schools it was PERSONNEL VOTED: to accept the following staff re-elections at the salaries in- RE-ELECTIONS dicated. (Gaudet, Brown, Unanimous) Second Election Third Election Sunnier Employment Reappointment of School Committee Counsel Upon the recommendation of the Superintendent of Schools it was COACHING SALARIES VOTED: to accept the election of coaches at the salaries indicated for the 1977-78 school year. (Gaudet, Brown, Unanimous) See attached. Upon the recommendation of the Superintendent of Schools, it was BIDS VOTED: that contracts be awarded to C & W Transportation, Inc. , for TRANSPORTATION Items I and III on a three-year basis, and to Transportation REGULAR-SPECIAL Management Corporation on a five year basis, for Item II, on a five-year basis. (Brown, Michelman, Unanimous) 6 Page 137 July iii 1977 Upon the recommendation of the Superintendent of Schools it was STAGE CURTAINS VOTED: that the bid for stage curtains at the William Diamond Jr. High School be awarded to the Capron Lighting Co. , Inc. , in the amount of $4,215_ (Hoffman, Brown, Unanimous) Upon the recouuuen.dation of the Superintendent of Schools it was TYPEWRITER SERVICE VOTED: to award typewriter service to Gayne Typewriter Co . , Inc. , as the low bidder meeting specifications. (Hoffman, Michelman, Unanimous) A proposal for parent conferences, to be held at Lexington High PARENT CONFERS( School on October 19, was presented. The committee complimented Dr. @ LEXINGTON HIGi Clune and staff for presenting a plan for parent conferences. SCHOOL - 1977-N An informational report regarding the Summer Reading Program was SUMMER READINC presented to the School Conauittee from Kay Dillmore and Paul F. Lom- PROGRAM bard, co-directors of the Summer Reading Program. A brief report regarding the status of Hancock School closing was STATUS OF presented. It was noted that the transfer of equipment, textbooks, li- HANCOCK SCHCC brary supplies and all other items to other schools was completed and all Hancock personnel had been assigned to other schools. Dr, Lawson reviewed the following items: 1) Items reduced from 1977-78 budget re- quests, 2) Transfer accommodations of Hancock staff at Fiske and Hast- ings Schools, 3) Requests from other schools and/or system wide ser- vices for materials. Mr. MacInnes complimented Mr. Robert Goddard, custodian, and Miss Kay Dillmore for the fine work they did closing the Hancock School. The School Committee expressed their appreciation also. The coaauittee expressed its concern that items in the final inven- tory be reviewed by members of the Historical Society during the next few days. It was agreed that Mr. Brown contact the Historical Society. It was VOTED: to turn the building and land site (Hancock School) over to the Board of Selectmen, effective July 13, 1977, cr as soon as there- after as the Board of Selectmen can accept it. (Hoffman, Brown, Michelman, Gaudet, Swanson) Dr. Lawson reported on the request by the School Committee for in- HIGH SCHOOL formation on the ten adults who were in individualized programs at the COURSES High School. He reported that eight of ten were in the TESOL Program, working individually with Mr. Kenealy and were studying English as a second language. The ninth person had not completed high school and was taking a course. The tenth person was enrolled in an English tutor- ial situation after school hours with a teacher. It was agreed that these were appropriate reasons for the individualized programs. A listing of School Committee priorities was discussed. Mrs. SCHOOL Swanson asked Dr. Lawson to comment on the status of some of the items Ca MITTEE since she felt that many were in progress or had been completed. Dr. PRIORITIES Lawson noted that sixteen of the areas that the School Committee had set as priority items would probably be completed by September. He also Page 138 July 11, 1977 noted that at the Management Seminars, the administrative team had said that it had four major priorities, 1) curriculum design, 2) Program Bud- geting and Accounting System, 3) the simplification of 766 procedures, 4) the evaluation process. He felt that these were consistent with the priorities of the School Committee. Dr. Hoffman noted that there was definite agreement and felt that the four items emerged as major topics for future discussion by the school committee. Ones of immediate im- portance were budget guidelines, school closings, policy question, cur- riculum development and management, and the Program Budgeting and Account- ing System.. It was the consensus of the School Committee that these items be scheduled for discussion beginning August 8, 1977 , The School Committee listing of priority items presented are as follows: I. Curriculum Direction, Development and Management: Curriculum resource center, establishment of a High School program; House plan, evaluation of the Consultants, use of Elementary science program, evaluation of II. Pupil Services: Elementary guidance program, evaluation of the Secondary guidance program, evaluation of the Special education services, evaluation of III. Student Concerns: Ability grouping practices, review of Student rights and responsibilities, adoption of a policy on IV. School Committee Policies and Procedures: School closings, adoption of a policy covering Budget guidelines, adoption of Policy making procedures, review of Functions and responsibilities, clarification of the school committee' s Pre-negotiations sub-committee, establishment of a Energy conservation, development of a plan on V. 622 Activities: Workshops, mandated Concerns, general VI. Personnel. Concerns: Teacher evaluation instrument, evaluation of the Employee information procedures, a review of Minority/women staffing, progress in achieving Profile of current personnel, compilation of a VII. Administration Activities: Management system study, progress of the Central administration reorganization, additional Hancock School transition, report of the Mr. Michelman noted that he was pleased that the school committee and administration management team were able to converge on a small num- ber of topics that were of great importance. Mrs. Swanson, on behalf of the school committee, complimented the administration for progress on the items completed in the past year, and on the progress on recently identified areas. rage 139 July 11, 1977 Dr. Lawson noted that the unofficial budget balance ac of June 30, FUNDS RETURNE 1977, was $94,257. He said the official amount expected shortly would TO TOWN be returned to the Town. He noted the $260,957.65 surplus in Personal Services, and the $176,832.31 deficit in Expenses. He said the deficit was due to uncontrollable items, such as, fuel, electricity and special needs tuition. Dr. Lawson said the official amount of the budget bal- ance would be given at a future meeting. It was VOTED: to go into executive session at 10:22 p.m. regarding a matter of litigation and collective bargaining strategy. (Gaudet, yes; Brown, yes; Michelman, yes; Hoffman, yes; Swanson, yes) Respectfully submit d, / /Richard H. B nes Jk Recording�,S�eretary