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HomeMy WebLinkAbout2019-01-16-REC-min (includes attachments) `pus IWOgN�Y pQ' 1775 c Town of Lexington a - w ; Recreation Committee APRIL 19 FX I IN UV Frederick DeAngelis, Chairman Tel: (781) 698-4800 Lisah Rhodes,Vice Chair Fax: (781) 861-2747 Lisa O'Brien Ruixi(Ray)Yuan Francesca Pfrommer Recreation Committee Minutes of Meeting January 16, 2019 A meeting of the Recreation Committee was held on Wednesday, January 16, 2019 at 7:00pm in the Room 237 of the Lexington Community Center, 39 Marrett Road, Lexington. Members Present: Rick DeAngelis,Lisah Rhodes, Lisa O'Brien, Francesca Pfrommer, and Ruixi Yuan Staff Present: Melissa Battite,Director of Recreation and Community Programs,Peter Coleman, Assistant Director of Recreation, and Hayato Tsurumaki,Recreation Supervisor Others Present: Sandra Beebee(Capital Expenditures Committee liaison), Eileen Jay(School Committee liaison), Doug Lucente (Board of Selectmen liaison), Steve McKenna (9 Hancock Street,Lexington), and Tom Shiple(18 Phinney Road, Lexington) 1. Meeting Minutes from December 19,2018 Lisah Rhodes moved and Ruixi Yuan seconded approval of the Recreation Committee Minutes of December 19, 2018. The Recreation Committee voted 5-0 to approve the minutes of December 19,2018. 2. Introduction—Recreation Supervisor,Hayato Tsurumaki Peter Coleman,Assistant Director of Recreation, introduced Hayato Tsurumaki,the new Recreation Supervisor, to the Recreation Committee. Mr. Tsurumaki began working for the department on January 2, 2019. He grew up in Lexington and graduated from Lexington High School in 2005. Prior to joining the department,Mr,Tsurumaki worked at the Hayden Recreation Centre for over six years in such capacities as the assistant physical education director and most recently as the after-school/transportation director. As the Recreation Supervisor,Mr Tsurumaki will oversee the operations of the Irving H. Mabee Town Pool Complex and Old Reservoir, issue field permits for all Town-owned athletic fields, and coordinate the various youth and adult leagues that the department offers. Mr. Tsurumaki stated that he is excited to be working for the department and he looks forward to working with the Recreation Committee in the years ahead. 3. Citizens and other Boards—none 4. Liaison Reports A copy of the liaison reports are included as an attachment to the meeting minutes. Lisah Rhodes reported that the Community Preservation Committee(CPC)has asked the Recreation Committee to prioritize their FY2020 requests as the CPC is starting to finalize the process. Lisa O'Brien provided a list with the proposed appointments of the Lincoln Park Sub- Committee (LPSC)members. A copy of this list is included as an attachment. After a brief 2 discussion, Lisa O'Brien moved and Francesca Pfrommer seconded approval of the member appointments to the Lincoln Park Sub-Committee. The Recreation Committee voted 5-0 to approve. Representatives from the LPSC will be invited to provide the Committee with an update at its March meeting. Doug Lucente,liaison from the Board of Selectmen,indicated that it is a busy time for the Board as it prepares for the start of Town Meeting the last week of March. Eileen Jay, liaison from the School Committee, had nothing new to report. Ruixi Yuan volunteered to serve as the liaison to the Bicycle Advisory Committee (BAC). Rick DeAngelis moved and Lisah Rhodes seconded the appointment of Ruixi Yuan as the Recreation Committee liaison to the Bicycle Advisory Committee. The Recreation Committee voted 5-0 to approve. Francesca Pfrommer provided a brief update from the Community Center Program Advisory Committee(CCPAC). Jordan O'Hare Gibson is looking to do a senior project at the Community Center and a member of the Youth Council is interested in having a spikeball tournament this spring. She added that winter programs are up and running and doing well. 5. FY2020 Program Proposed Fee Schedule Melissa Battite, Director of Recreation and Community Programs, and Peter Coleman presented the proposed fee schedule for FY2020. A copy of the fee schedule and an overview of the proposed fee increases are attached to the meeting minutes. There are nominal increases proposed for aquatics, adult drop-in gym, and youth and adult leagues. In total,the proposed fee increases would generate approximately$20,000 in additional revenue if enrollment remains constant. After a brief discussion,Francesca Pfrommer moved and Lisah Rhodes seconded approval of the proposed 2019 fee schedule as outlined. The Recreation Committee voted 5-0 to approve. 6. 5-Year Capital Project Updates Melissa Battite provided an update on the current capital improvement projects. The lighting upgrades at the Center Recreation Complex are ongoing. The lights at the Center#1 Baseball Field and Center#2 Softball Field are currently being replaced. The department was notified earlier this month that it is a recipient of a$10,000 grant from the United States Tennis Association(USTA). While the bids for the project came in high,the grant will allow for conduit to be installed at the Gallagher Tennis Courts now. The tennis poles and lights will be installed at a later date. Regarding the Center Track and Field project, the application has been submitted to the Conservation Commission for a request of determination of applicability (RDA). The project is tentatively scheduled to be presented to the Conservation Commission on Monday, January 28'and the bid documents are set to be finalized in early February. The planning for the proposed project at Minuteman High School continues. The proj ect is tentatively scheduled to be presented to the Board of Selectmen and School Committee in the coming weeks. The executive team consisting of members of Town staff and staff from Minuteman has been meeting twice a month to discuss the feedback received from the working group, design team, Minuteman School Committee, and the community. 7. FY2020 Capital Requests Melissa Battite informed the Committee that as a whole, the Town's capital improvement requests for FY2020 are ambitious. Staff met with the Community Preservation Committee (CPC) in the fall and then again on January 10'to review the proposed Recreation projects. At the most recent meeting, the CPC asked for a prioritization of the projects. The CPC received more requests this year as compared to all the previous years that it has been in existence and asked how $2,000,000 would be allocated for the Recreation projects if that was the amount that the CPC recommended moving forward to Town Meeting. There are four projects scheduled for FY2020: the tennis and basketball court resurfacing at Adams Park, the 39 MARRETT ROAD,LEXINGTON,MASSACHUSETTS 02421 3 renovation of the Old Reservoir bathhouse and ADA improvements at the site and bathhouse, the renovation of the athletic fields at the Diamond Middle School, and the Inter Municipal Agreement(IMA)with the Minuteman High School. In order to preserve the infrastructure and maintain safety, staff from DPW and Recreation and Community Programs do not recommend delaying or postponing any of the first three projects. Chris Filadoro, DPW Superintendent of Public Grounds believes that the scope at Diamond can be reduced while still achieving the desired results. Members of the Committee asked if reducing the scope at Diamond would have negative long-term effects. Ms. Battite reiterated that the belief is the fields would benefit from the work being completed. The park and playground—athletic field requests are part of an annual, ongoing program with DPW and it is important to keep these projects going on an annual basis to prevent deferred maintenance from occurring. In addition to these three projects is the IMA with Minuteman,which the Committee ranked as its 91 priority given the field shortage in town. The members of the Committee expressed the importance of moving forward with all four projects in FY2020. After a lengthy discussion about the four projects, Rick DeAngelis made the following motion: The Recreation Committee recommends reducing the scope of the athletic field renovation project at the Diamond Middle School based on the recommendations from the DPW Director and Superintendent of Public Grounds (from $435,000 to $310,000), moving forward with the Old Reservoir bathhouse project ($620,000) and Adams tennis and basketball resurfacing ($70,000) as proposed, and requests that the Community Preservation Committee (CPC) contributes $1,000,000 towards the Minuteman High School project,for a total of$2,000,000 in CPA funding in FY2020. If the Minuteman project is not approved at Town Meeting this spring, then the Recreation Committee requests an additional$125,000 in CPA funding be designated for the Diamond Middle School athletic field project to fully support the original scope of the project. Ruixi Yuan seconded the motion. The Recreation Committee voted 5-0 to approve. 8. Inter Municipal Agreement with Minuteman High School Update Melissa Battite provided an update on the proposed Inter Municipal Agreement(IMA)with Minuteman High School. While this is a unique opportunity and the appetite for the project is good in theory, the various financial committees and boards are concerned about the amount of the request and the additional financial pressure that it will put on the Town. Alternatives to the full build have been discussed over the past week and based on preliminary information, a reduced scope could decrease the Town's contribution from$8.5 million to $4.9 million. If this is the case,then Minuteman would look for other partners to fund the remainder to achieve the full build since that is the preferred desire of the Minuteman School Committee. The reduced scope would include the removal of the press box,restrooms, seating, and storage at the stadium-like complex, as well as the tennis courts and a reduction in the utilities around the parking lot. Under the scenario, $1 million would be contributed from the CPC and the remaining$3.9 million would be debt service,which would equal approximately$50,000/year. Minuteman recently provided the Town with a cost estimate for the ongoing maintenance, which the Town will assist with outlining the best practices. Ms. Battite reminded the Committee that the maximum length of the IMA is 25 years while a lease could be good up to 50 years. Town Counsel is currently reviewing the various options. It will be important to continue strengthening the justification for the project in the coming weeks so a compelling story can be presented at Town Meeting this spring. This project is tentatively scheduled to be presented to the Board of Selectmen on Monday,January 28tH 39 MARRETT ROAD,LEXINGTON,MASSACHUSETTS 02421 4 9. Recreation, Community Programs, and Parks Reports Melissa Battite and Peter Coleman provided the Committee with their monthly update. The January 2019 Recreation and Community Programs Report is included as an attachment to the minutes. No Parks Report was given. The next meeting of the Recreation Committee is scheduled to take place on Wednesday,February 13' at 7:00pm in the Training Room of the Samuel Hadley Public Services Building,201 Bedford Street. The January 16`h, 2019 meeting of the Recreation Committee adjourned at 8:58pm. Respectfully submitted, Peter Coleman Assistant Director of Recreation The following documents/exhibits distributed at the meeting are attached: • Recreation Committee January 2019 Liaison Reports • Lincoln Park Sub-Committee Member Appointments • Proposed FY2020 Program Fee Schedule and Overview • January 2019 Recreation& Community Programs Report 39 MARRETT ROAD,LEXINGTON,MASSACHUSETTS 02421 6,666,0W. y000_ ................ Lexington RECREATION&COMMUNHY G,R A M Town of Lexington Recreation and Community Programs Melissa Battite, CPRP Tel: 781-698-4800 Director of Recreation and Community Programs Fax: 781-861-2747 Recreation & Community Programs January 2019 Liaison Reports ------------------------------------------------------------------------------ Community Preservation Committee—Lisah Rhodes 0 Committee has asked for Rec Committee to review the (4) FY20 requests and bring information on the projects and priorities for each to the January 17th CPC meeting. Community Center Program Advisory Committee— Francesca Pfrommer • Our new member, Mehr, from the youth council brought a few ideas of things they are hoping to do later in the year. They want to run a spike ball tournament in conjunction with the CC and are exploring the idea of doing a "drive-in" movie in May. • Jordan O'Hare Gibson, a senior at LHS, received approval to build and install 3 picnic tables on the lawn to the left of the CC entrance. This is an Eagle Scout project. • A new service opportunity this year for senior residents on MLK day is to request high school students to come do some chores that are difficult for them. For example, changing batteries in smoke detectors, moving boxes, replacing light bulbs, etc. Lincoln Park Sub-Committee 0 The Lincoln Park Subcommittee met on Jan 3rd o committee membership was reviewed and sent to Rec Committee Chair for next steps/ appointments o The Granite Forest is moving ahead - a vendor has been selected and paperwork through the town in the process of being finalized o The Committee has begun discussing concepts for the granite in terms of themes for engraving/inscriptions (one idea: poetry; more ideas forthcoming). Y�LfflAL.JfAema g 39 MARK ETT ROAD,LEXINGTON,MA 02421(office) 1625 MASSACHUSETTS AVENUE,LEXINGTON,MASSACHUSETTS 02420(mail) Melissa Battite From: Lisa O'Brien <Immobrien@gmail.com> Sent: Friday,January 4, 2019 2:22 PM To: Rick DeAngelis Cc: Melissa Battite;williams.dg@comcast.net Subject: Lincoln Park Sub-Committee Members Hi there Rick - Happy New Year! The following is the list of current Lincoln Park Committee members, along with their to dates, for appointments at our next Ree Comm meeting: David Williams, Chair 1505 Mass Avenue, #10 Lexington, MA 02420 Term Exp: 12/2019 Lynne Wilson 33 Oak Street 02421 Tenn: 12/2019 Cristina Burwell 6 Albemarle Avenue 02420 Term: 12/2020 Robert Pressman 22 Locust Avenue 02421 Term: 12/2020 Brian Kelley 44 Grant Street 02420 Term: 12/2021 Joanne Shorter 7 Bridge Street 02421 Term: 12/2021 there are a couple of landscape architects contractors who participate but are not members (they are residents in other towns): Myles Connors Welsley Wirth I think I've got it all covered but David, please keep me honest! 1 {' 1 ' �", •� ', AIF 1 11 1 11 ', 1 1'1 ', 1 11' 'i 1 i1 r - .- 11. � ii r -. ' . 11' ,, i 11 ,. 1A' ,• 11 ',. 11' 11. •' - I 1111 ', 11� ! 1 ', # 11 °> f 1 ',"'1 !�, ,. ■ . � 111' 1" t # 1fI ', 111 ", 1 i1x'111 *, • . R 111 �; 11f' 111 1i 111 1111 f i i Nil and� utl , 111.111"� .11 ', i1 F1 11r •,: . . r Co-Ed Softball AMR WIN see aftached fee schedule 11 ih 1 # 1 11 u 1/ Lexington Recreation & Community Programs Fee Schedule Greens Fee Pro ram Area 2014 2015 2016 2017 2018 2019 Res.Golf IDCard 2wktee time $10,00 $10.00 $10.00 $10.00 $10.00 $10.00 Resident 9 holes M-F $19.00 $19.00 $19.00 $19.00 $20.00 $20.00 Resident 9 holes senkor M-TH<3 $16.00 $16.00 $16.00 $16.00 $17.00 $17.00 Resident 9 holes Weekend $21.00 $21.00 $21.00 $21.00 $22.00 $22.00 Non res M-F $22.00 $22.00 $22.00 $22.00 $22.00 $22.00 Non res Senior M-Th before 3 $18.00 $18.00 $18.00 $18.00 $18.00 $18.00 Non res Weekend $24.00 $24.00 $24.00 $24.001 $24.00 $24.00 Golf Carts Golf Cart Rental 9 holes $18.00 $18.00 $18.00 $18.00 $20.00 $20.00 Golf Cart Remak(9)Over age 73 sin Be rider $11.00 $11.00 $11.00 $11,00 $11.00 $11.00 Discount Cards-Monday-Thursday before 3:00 loyalty pro ram-purchase 9 and get 10th rou Discount Card Resident $19 $171.00 $171.00 $171.00 $171.00 $171,00 $171.00 Discount Card Resident Jr/Sr $16 $144.00 $144.00 $144.00 $144.00 $144.00 $144.00 Uscount Card Non-Resident $22 $198.00 $198.00 $198.00 $198.00 N/A N/A Discount Card Non-Resident Jr/Sr $18 $162.00 $162.00 $162.00 $162.00 N/A N/A Replay Program Monday-Thursday 11:00-3:00 Greens Fee $10.00 $10.00 $10.00 $10.00 $11,00 $11.00 Golf Cart $10.00 $10.00 $10.00 $10.00 $11.00 $11.00 Other FaWy Golf $11.00 $11.00 $11.00 $11.00 $11,00 $11.00 SeNor League...CdA.... ResidenVNon-Resident $16.00/$18.00 $16.00/$18.00 $16.00/$18.00 $16.00/$18.00 $16.00/$18,00 $16,001$18.00 Re War Leagues $22.00 $22.00 1 $22.001 $22.001 $22.001 $22.00 Fee (+$209382) 1. ADULT PROGRAMS (+$2,652) Dafly Admission Adylt Gym(+$2,652) 0 Increase fee for Drop in Gym by$2 for Residents and $1 for Non-Residents. Making it the same as our Reservoir drop in fees. 0 $5 Resident/$6 Non-Resident 2. AQUATICS (+$169500) Non-Resident Fami1v& Individual Swim Passes (+$4,000) • Increase Non-Resident Family Passes 5% ($395.00) • Increase Non-Resident Individual Passes 5% ($160.00) Resident Family& Individual Swim Passes J±jZ,500 • Increase Resident Family Passes 5% ($240.00) • Increase Resident Individual Passes 5% ($80.00) Swim Lessons (+$5,020 1 Increase fee for youth swim lessons by$5.00 ($50.00) 3. LEAGUES ) Co-Ed Softball Team Fee (+$750) • Increase Co-Ed Softball Team Fee by$50 ($500/team) Summer Youth Baset tagj&gggtj±�� 6 Increase Summer Youth Basketball League by$5.00 ($65.00) OTHER • Continue to charge a $10 fee to transfer from one activity to another or one week to another(we have this "policy"but have been very flexible with it). • Turning the tennis lights off on weekends when there are no reservations would save some money in electrical costs. If the lights are not on and people are told why, they might make reservations for the lighted courts. This would generate income. _ ,,w Lexington RECKEA,rioN&commut4in, Town of Lexington Recreation and Community Programs Melissa Battite, CPRP Tel: 781-698-4800 Director of Recreation and Community Programs Fax: 781-861-2747 Recreation & Community Programs January 2019 Report --------------- ----­------ ­---­­­-- ­­­­­­­­- ..... Information & Updates • January 18th_ CPC Capital meeting • January 26th- 2nd Annual Community Open House highlighting summer and out of school time activities from 10arn —2pm at the Community Center. • January 28th—Conservation Committee re: Center Track • January 30th—Youth Sports Council Meeting (expanded) o This meeting will also serve as the kick-off to the 2019 season. Youth and adult field permit holders have been invited to attend and an update on ongoing and upcoming capital improvement projects will also be provided. • February 11th- Registration for all summer youth day camps, sports clinics, tennis, and programs offered at the Community Center begins. • The Fletcher Park Ice Rink opened for the season on Sunday,January 13th. For more information, visit http skatqIe2Lig.&tq • Residents from the LexSwirn initiative met with BOS and Rec Committee liaison, Doug Lucente and Director of Recreation and Community Programs Director, Melissa Battite on Jan. 16th to continue conversations that were presented at the December 2018 Rec Committee meeting regarding next steps for exploring the idea of an indoor swimming pool in Lexington. Department • Lisa Aboyan has been hired as the Financial Administrative Assistant and she will begin on Tuesday, January 22, 2019. She most recently worked for the Lexington Public Schools Central Administration in the English Department. peva WJe)dnr, n t ijj& e o_L creatbn Le.,gdPLAURLL, n1�!_tonrna..,P.L)_v 39 MARK ETT ROAD,LEXINGTON,MA 02421(office) 1625 MASSACHUSETTS AVENUE,LEXINGTON,MASSACHUSETTS 02420(mail) Budget &Capital FY2019 • Center Recreation Athletic Lighting Project- Work continues on the athletic lights project at Center#1 and #2. o The USTA has awarded a $10K grant towards the Tennis lighting project which will allow the conduit to be installed. Plans for the purchase and install of these lights will need to be discussed with the 5 year capital plans. o Work continues on the athletic lights project at Center#1 and #2. The existing light poles were removed during the week between Christmas and New Year's and it is anticipated that all new poles will be installed within the next 2-3 weeks. • Center Track and Field Renovation Project—the application for Request for Determination has been submitted to Conservation and will heard during the January 28th Conservation Committee meeting. FY2020: • Inter Municipal Agreement—Work on the Minuteman project continues. The detailed cost estimate was received on Tuesday,January 8th. The working group met most recently on Tuesday,January 8th and the executive team met with representatives from Minuteman on Thursday, January 10th An update on the project was given to the Community Preservation Committee (CPC) on Thursday, January 10th and staff will meet with the CPC again on Thursday,January 17th. A presentation on the project will be made to the Board of Selectmen and School Committee during the last week of January or first week of February(specific dates TBD). Recreation Division: • The majority of winter programs have started in recent weeks and the winter season is off to a good start. • The ski/snowboard programs at Nashoba Valley began the first week in January. The Thursday afternoon program for elementary students has 143 participants,the Friday night middle school/high school program has 178 participants, and there are 7 adult ski/snowboard participants, for a total of 328 participants this year. • The deadline to submit field permit applications for the spring 2019 season was Friday,January 4th. The spring field schedule should be completed by mid-February. • Recruitment for our summer 2019 staff is ongoing. The deadline for returning staff to submit their application was Friday, January 4th and the application deadline for new applicants is Friday, March 1St Community Center Programming: • The Early Release Tubing trip to Nashoba Valley had 70 kids and 10 Chaperones attending • The Community Center will host the Lexington Education Foundation's free family event on Feb 9th. There will be yoga, painting, music and more. • The Community Center will host the 2nd annual Open House on Jan 26th. Various Lexington- based program providers will be onsite to display their programs. • The Lexington Youth Commission would like to organize a Spikeball tournament at the LCC. Tom Romano is working with them to help coordinate the event. The LYC is hoping that it can be a fundraising event. • There is a Teen Interview Workshop scheduled for Jan 17th. Currently 14 high schoolers are registered to take part. • The winter session of classes started up last week. Kids Test Kitchen, Beginner Chess, Martial Arts, Fencing, WC4K, Yamaha Littlest Musicians, Raising a Reader, VERGE Adaptive Yoga, and Little Coders are among the youth programs take off. • The Department was selected as a grant recipient for a NRPA Healthy Aging in Parks instructor training program. Building: • The CCPAC approved Jordan O'Harre Gibson's Eagle Scout project which will consist of building and installing 3 picnic tables around the back of the community center. • The Charles River Sail & Power Squadron donated $200 to the community center gift fund. • A framed print of the 8 hand painted poppy plaques was given to the Community Center as a thank you for our support of the WWI 100 year commemorative celebration. • The Lexington Children's Place is starting to take shape with support beams going up.