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Home My WebLink About2019-01-07 BOS Packet - Released SEEECTMEN'S MEETING Monday, January 7, 2019 Town Office Building, 1625 Massachusetts Avenue, Selectmen's Meeting Room 6:30 PM AGENDA EXECUTIVE SESSION 1, Exemption 3: Collective Bargaining Update - Police Superior Officers (15 min.) 2. Exemption 6 (Interest in Real Estate) - Lexington Historical Society Parking Spaces (15 min.) PUBLIC COMMENTS Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other than to ask questions of clarification. Speakers are encouraged to notify the Selectmen's Office at 781-698-4580 if they wish to speak during public comment to assist the Chairman in managing meeting times. SELECTMAN CONCERNS AND LIAISON REPORTS TOWN MANAGER REPORT ITEMS FOR INDIVIDUAL,CONSIDERATION I, Public Hearing- Transfer of Liquor License - Bertucci's(IO min.) 7:05 p.m. 1 Determination on Tree Hearing for 223 Grove Street(10 min.) 7:15 p.m. 1 Discuss Residential Tax Exemption Proposals for 2019 Annual Town Meeting(15 7:25 p.m. min.) 4, 2019 Annual Town Meeting(20 min.) 7:40 p.m. ® Review Potential Articles 5, Review and Approve Minuteman Commuter Bikeway Snow Removal Policy (10 8:00 P,ma min.) 6, Review and Approve Status better to Department of Telecommunication - RCN 8:10 P,ma Contract(5 min.) T Board of Selectmen Goals (30 min.) 8:15 p.m. ® Review F Y2019-20 Goals Progress to Date ® FY21 BOS Goals Discussion 8, Annual License Renewals (5 min.) 8:35 p.m. 9. Board of Selectmen Committee Liaison Discussion (10 min.) 8:40 p.m. COHSE NTAGENDA 1, Water& Sewer Commitments 2, Approve Minutes 3, Approve One-Day Liquor Licenses 4. Approve and Sign Proclamation - Cary Memorial Library 150th Anniversary ADJOURN 1, Anticipated Adjournment 9:00 Pma A Board of Selectmen Meeting will be held on Monday, January 14, 2019 at 6:00 p.m. in the Selectmen's Meeting Room, Town Office Building, 1625 Massachusetts Avenue, A Joint Board of Selectmen and School Committee Meeting regarding Mental Health Services is scheduled for Monday, January 14, 2019 at 7:15 p.m. in Estabrook flail, Cary Memorial Building, 1605 Massachusetts Avenue. The next regularly scheduled meeting of the Board of Selectmen will be held on Monday, January 28, 2019 at 7:00 p.m. in the Selectmen's Meeting Room, Town Office Building, 1625 Massachusetts Avenue, Ilcarirkff Assistance Deviccw Available on Rcqucwt All agenda time and the otdcr of itcrns are appim imatc and A1a .subject to charkffe. Recorded by LexMedia AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Exemption 3: Collective Bargaining Update - Police Superior Officers (15 min.) PRESENTER: ITEM NUMBER: Jim Malloy, Town Manager E,1 SUMMARY- Update on collective bargaining. SUGGESTED MOTION: Suggested motion for Executive Session: Move to go into Executive Session to discuss strategy with respect to collective bargaining related to the Levington Police Superior (y ,&ers unions and to reconvene in Open Session. T'urther, as Vice Chairman I declare that an open meeting discussion may have a detrimental effect,IL,ct on the balgainingposition qf1he Town. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 1/7/2-019 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Exemption 6 (interest in Real Estate) - Lexington Historical Society Parking Spaces (15 min.) PRESENTER: ITEM NUMBER: James Malloy, Town Manager E,2 SUMMARY- Suggested motion for Executive Session: Move that the Board go into Executive Session to consider the purchase, evchange, lease or value qf'realproperty, Edison Way parking spaces owned bY the Historical Society, and to continue in evecutive session,/br collective balgaining matters. T'urther, that as Chairman, I declare that an open meeting may have a detrimental effect ect on the negotiating position qfthe Town. Update on negotiations to lease parking spaces,kom the Historical Society. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 1/7/2-019 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Public Hearing - 'Fransfer of Liquor License - Bertucci's(I 0 min.) PRESENTER: ITEM NUMBER: Suzie Barry, Chairman IJ SUMMARY- We have received all the necessary paperwork for the transfer of liquor license at 1777 Massachusetts Ave, from Bertucci's Restaurant Corporation d/b/a Bertucci's Brick Oven Pizza to Bertucci's Restaurant, 1-1-C d/b/a Bertucci's. The proposed manager, James Ross will be at your meeting in case you have any questions. SUGGESTED MOTION: Motion to approve the application for a transfer of the all alcoholic beverages restaurant liquor license from Bertucei's Restaurant Corporation d/b/a Bertucei's Brick Oven Pizza to Bertucei's Restaurant, LLC d/b/a Bertucci's. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 1/7/2019 7:05 p.m. ATTACHMENTS: Description Type D Rcnm()',, Lxpim h„cw,c I mnOCi,ipyfl))(mwn Hkiy klip Vlmcfm) The Commonwealth of Massachusetts Alcoholic Beverages Control Commission 239 Causeway Street Boston,MA 02114 wwwanass.gorlabec APPLICATION FOR A TRANSFER OF LICENSE Municipality Lexington 1. TRANSACTION INFORMATION ❑ Pledge of Inventory ❑ Change of Class F Transfer of License ❑X Pledge of License ❑ Change of Category ❑ Alteration of Premises ❑ Pledge of Stock Change of License Type ❑ Change of Location ❑ (§12 ONLY,e. ."club"to"restaurant") ❑ Management/Operating Agreement ❑ Other Please provide a narrative overview of the transaction(s)being applied for.On-premises applicants should also provide a description of the intended theme or concept of the business operation.Attach additional pages,if necessary. The current licensee(the'Debtor")declared bankruptcy,and the Applicant was the successful bidder in bankruptcy and purchased the restaurant locations of the Debtor.The transaction includes the 29 remaining Bertucci's Brick Oven Ristorante restaurants in Massachusetts. 2. LICENSE CLASSIFICATION INFORMATION ON/OFF-PREMISES TYPE CATEGORY CLASS On-Premises-12 §12 Restaurant All Alcoholic Beverages Annual 3. BUSINESS ENTITY INFORMATION The entity that will be issued the license and have operational control of the premises. Current or Seller's License Number I o0000—p6-0061. FEIN 04-2844750 Entity Name Bertucci's Restaurants,LLC DBA Bertucci's Manager of Record James Joseph Ross Street Address 1777 Massachusetts Avenue Phone (781)860-9000 Email cwills@bertuccis.com Add'I Phone — � Website https://www.bertuccis.com/ 4. DESCRIPTION OF PREMISES Please provide a complete description of the premises to be licensed,including the number of floors,number of rooms on each floor,any outdoor areas to be included in the licensed area,and total square footage.If this application alters the current premises,provide the specific changes from the last approved description. You must also submit a floor plan. One floor with dividers and service bar.Seating capacity 120. Rear of building, kitchen, restrooms. Basement contains cold storage,freezer, office,dry storage and two changing rooms, liquor room and prep room. Entrance/exit from Mass Ave. Emergency exit. Sidewalk patio includes 10 tables with umbrellas and 40 chairs. Total Sq.Footage 2700 Seating Capacity 104 Occupancy Number 120 Number of Entrances Number of Exits 2 Number of Floors 1 1 APPLICATION FOR A TRANSFER OF LICENSE S. CURRENT OFFICERS, STOCK OR OWNERSHIP INTEREST By what means is the Transferor Entity Name Bertucci's Restaurant Corp. license being Bankru t p g p cY transferred? List the individuals and entities of the current ownership. Attach additional pages if necessary utilizing the format below. Name of Principal Title/Position Percentage of Ownership Brian K.Wright CEO,President,Director r0% Name of Principal Title/Position Percentage of Ownership Brian P.Connell CFO,Treasurer,Secretary F 0% Name of Principal Title/Position Percentage of Ownership [Christine A.Moscaritolo I Assistant Secretary 1.0% Name of Principal Title/Position Percentage of Ownership Bertucci's Inc. Stockholder 11000/0 Name of Principal Title/Position Percentage of Ownership 6. PROPOSED OFFICERS, STOCK OR OWNERSHIP INTEREST List all individuals or entities that will have a direct or indirect,beneficial or financial interest in this license(E.g.Stockholders,Officers, Directors,LLC Managers,LLP Partners,Trustees etc.).Attach additional page(s)provided,if necessary,utilizing Addendum A. • The individuals and titles listed in this section must be identical to those filed with the Massachusetts Secretary of State. • The individuals identified in this section,as well as the proposed Manager of Record,must complete a CORI Release Form. • Please note the following statutory requirements for Directors and LLC Managers: On Premises(E.g.Restaurant/Club/Hotel)Directors or LLC Managers -At least 50%must be US citizens; Off Premises(Liquor Store)Directors or LLC Managers -All must be US citizens and a majority must be Massachusetts residents. • If you area Multi-Tiered Organization,please attach a flowchart identifying each corporate interest and the individual owners of each entity as well as the Articles of Organization for each corporate entity. Every individual must be identified in Addendum A. Name of Principal Residential Address SSN DOB Thomas Avalone 9211 Point Cypress Drive,Orlando,FL 32836 Title and or Position Percentac a of Ownershi Director/LLC Manager US Citizen MA Resident LLC Manager,President 10% { Yes C.No (`Yes ('"a No Name of Principal Residential Address SSN DOB Bruce Hawkins 1585 Chestnut Avenue,Winter Park,FL 32789 Title and or Position Percentage of Ownershi Director/LLC Manager US Citizen MA Resident Treasurer poi Yes (pNa (,Yes Name of Principal Residential Address SSN DOB [J7effreySirolly 1886 Meeting Place,Orlando,FL32814 E= Title and or,Position Percentage of Ownershi Director/LLC Manager US Citizen MA Resident Secretary F {`Yes { No { Yes ( No (7,Yes (`No Name of Principal Residential Address SSN DOB Brian Wright 272 Beechwood Street,Cohasset,MA 02025 F � Titleand or Position Percentage of Ownershi Director/LLC Manager US Citizen MA Resident FCEO 0% =(7No Yes C`:No { Yes C`No { Ye 2 APPLICATION FOR A TRANSFER OF LICENSE 6. PROPOSED OFFICERS, STOCK OR OWNERSHIP INTEREST(Continued I Name of Principal Residential Address SSN DOB Brian Connell 3 Patriot Lane,Whitman,MA 02382 Title and or Position Percentage of Ownershi Director/LLC Manager US Citizen MA Resident CFO 0% (.Yes Yes ('No ,.Yes ('No Name of Principal Residential Address SSN DOB Bertucci's Holdings,LLC 155 Otis Street,Northborough,MA 01532 i Title and or Position Percentacie of OwnershiD Director/LLC Manager US Citizen MA Resident LLC Member 1000/0 c Yes ( No (Z Yes !`No I (`Yes (• No Name of Principal Residential Address SSN DOB lRober I.Earl 9754 Chestnut Ridge Drive,Windermere,FL 34786 Title and or Position Percentage of Ownershi Director/LLC Manager US Citizen MA Resident See Exhibit A 100%of upper tier ( Yes (*',No (`Yes [`No ('Yes (4-�,No Additional pages attached? (;:Yes (`No CRIMINAL HISTORY Has any individual listed in question 6,and applicable attachments,ever been convicted of a ( Yes ( No State,Federal or Military Crime?If yes,attach an affidavit providing the details of any and all convictions. MANAGEMENT AGREEMENT Are you requesting approval to utilize a management company through a management agreement? (`Yes (i No Please provide a copy of the management agreement. 6A.INTEREST IN AN ALCOHOLIC BEVERAGES LICENSE Does any individual or entity identified in question 6,and applicable attachments, have any direct or indirect,beneficial or financial interest in any other license to sell alcoholic beverages? Yes ® No ❑ If yes,list in table below.Attach additional pages,if necessary,utilizing the table format below. Name License Type License Name Municipality See Exhibit I1 68.PREVIOUSLY HELD INTEREST IN AN ALCOHOLIC BEVERAGES LICENSE Has any individual or entity identified identified in question 6,and applicable attachments,ever held a direct or indirect,beneficial or financial interest in a license to sell alcoholic beverages,which is not presently held? Yes ® No Q If yes,list in table below.Attach additional pages,if necessary,utilizing the table format below. Name License Type License Name Municipality See Exhibit C 3 APPLICATION FOR A TRANSFER OF LICENSE 6C.DISCLOSURE OF LICENSE DISCIPLINARY ACTION Have any of the disclosed licenses listed in question Mor 6B ever been suspended,revoked or cancelled? Yes Z No 0 If yes,list in table below.Attach additional pages,if necessary,utilizing the table format below. Date of Action Name of License City Reason for suspension,revocation or cancellation See Exhibit D 7. CORPORATE STRUCTURE Entity Legal Structure LLC Date of Incorporation May 29,2018 State of Incorporation Florida Is the Corporation publicly traded? r Yes ( ?No 8. OCCUPANCY OF PREMISES lease complete all fields in this section. Please provide proof of legal occupancy of the premises. • If the applicant entity owns the premises,a deed is required. • If leasing or renting the premises,a signed copy of the lease is required. • If the lease is contingent on the approval of this license,and a signed lease is not available,a copy of the unsigned lease and a letter of intent to lease,signed by the applicant and the landlord,is required. • If the real estate and business are owned by the same individuals listed in question 6, either individually or through separate business entities,a signed copy of a lease between the two entities is required. Please indicate by what means the applicant will occupy the premises Lease Landlord Name 1775 Realty Trustc/o MOR Manageme li Landlord Phone 19783700800 -� Landlord Email L Landlord Address 174 Bedford Street,Lexington,MA 02420 Lease Beginning Date [7,012,001 Rent per Month 8,210 Lease Ending Date 6,302,021 Rent per Year 98,520 Will the Landlord receive revenue based on percentage of alcohol sales? (`Yes ro No 9.APPLICATION CONTACT The application contact is the person who the licensing authorities should contact regarding this application. Name: Joseph H.Devlin Phone: F617-514-2828 ext.101 Title: Attorney Email: 'devlin@devlinlawoffices.com 4 APPLICATION FOR A TRANSFER OF LICENSE 10. FINANCIAL DISCLOSURE A.Purchase Price for Real Estate $0.00 B.Purchase Price for Business Assets $26,000,000.00 C.Other(Please specify) D.Total Cost $26,000,000.00 SOURCE OF CASH CONTRIBUTION Please provide documentation of available funds.(E.g.Bank or other Financial institution Statements,Bank Letter,etc.) Name of Contributor Amount of Contribution PHIL Holdings LLC(PNC Bank Account) $7,000,000.00 Bertucci's Restaurants,LLC $6,000,000.00-assumption of existing debt Total SOURCE OF FINANCING Please provide signed financing documentation. Name of Lender Amount Type of Financing Is the lender a licensee pursuant to M.G.L.Ch.138. CIT Bank,N.A. $13,000,000.00 Term Loans {'Yes �''s No C'-Yes (` No ( Yes (~:No -T Yes (``No FINANCIAL INFORMATION Provide a detailed explanation of the form(s)and source(s)of funding for the cost identified above. Of this$26 million,$6 million was existing debt in the form of gift cards and other liabilities that was assurr*d by Bertucci's Restaurants, LLC.Of the remaining$20 million,$13 million was in the form of a loan from CIT Bank NA to Bertucci's Restaurants,LLC.The remaining $7 million of the purchase price was paid in cash.The cash was paid from a PNC Bank account held by PHL Holdings,LLC.PHL is the grandparent of Bertucci's Restaurants,LLC. 11. PLEDGE INFORMATION Please provide signed pledge documentation. Are you seeking approval for a pledge?(,,, Yes ('`No Please indicate what you are seeking to pledge(check all that apply) License Stock M Inventory To whom is the pledge being made? CIT Bank,N.A. 5 12. MANAGER APPLICATION A.MANAGER INFORMATION The individual that has been appointed to manage and control the licensed business and premises. Proposed Manager Name James J.Ross Date of Birth �__--- SSN Residential Address 125 Main St.,Pepperell,MA 01463 Email Phone k (Please indicate how many hours perweek you intend to be on the licensed premises 40 l _ B.CIIIZENSHiP/BACKGROUND INFORMATION Are you a U.S.Citizen?* 6 Yes ( No *Manager must be a U.S.Citizen if yes,attach one of the following as proof of citizenship US Passport,Voter's Certificate,Birth Certificate or Naturalization Papers. Have you ever been convicted of a state,federal,or military crime? ('Yes (*No If yes,fill out the table below and attach an affidavit providing the details of any and all convictions.Attach additional pages,if necessary, utilizing the format below. Date Municipality Charge Disposition i C.EMPLOYMENT INFORMATION Please provide your employment history.Attach additional pages,if necessary,utilizing the format below. Start Date End Date Position Employer Supervisor Name 2008 Current Manager Bertucci's-Lexington C).PRiOR.DISCIPLINARY ACTION Have you held a beneficial or financial interest in,or been the manager of,a license to sell alcoholic beverages that was subject to disciplinary action? (-Yes C•No If yes,please fill out the table.Attach additional pages,if necessary,utilizing the format below. E Date of Action Name of License State City Reason for suspension,revocation or cancellation s I hereby swear under the pains d penalties of perjury that the information t have provided in this application is true and accurate: Manager`s Signature Date i 6 APPLICANT'S STATEMENT lJeffrey sirolly the: ❑sole proprietor; ❑ partner; ®corporate principal; �' LLC/LLP member Authorized Signatory of Bertucci"s Restaurants,LLC , hereby submit this application for transfer of license Name of the Entity/Corporation Transaction(s)you are applying for (hereinafter the "Application"),to the focal licensing authority(the "LLA") and the Alcoholic Beverages Control Commission (the "ABCC" and together with the LLA collectively the"Licensing Authorities")for approval. I do hereby declare under the pains and penalties of perjury that I have personal knowledge of the information submitted in the Application, and as such affirm that all statement and representations therein are true to the best of my knowledge and belief i further submit the following to be true and accurate: (1) 1 understand that each representation in this Application is material to the Licensing Authorities'decision on the Application and that the Licensing Authorities will rely on each and every answer in the Application and accompanying documents in reaching its decision; (2) 1 state that the location and description of the proposed licensed premises does not violate any requirement of the ABCC or other state law or local ordinances; (3) 1 understand that while the Application is pending, I must notify the Licensing Authorities of any change in the information submitted therein. I understand that failure to give such notice to the Licensing Authorities may result in disapproval of the Application; (4) 1 understand that upon approval of the Application, 1 must notify the Licensing Authorities of any change in the Application information as approved by the Licensing Authorities. I understand that failure to give such notice to the Licensing Authorities may result in sanctions including revocation of any license for which this Application is submitted; (5) 1 undersand that the licensee will be bound by the statements and representations made in the Application, including, but not limited to the identity of persons with an ownership or financial interest in the license; (6) 1 understand that all statements and representations made become conditions of the license; (7) ► understand that any physical alterations to or changes to the size of, the area used for the sale,delivery, storage, or consumption of alcoholic beverages, must be reported to the Licensing Authorities and may require the prior approval of the Licensing Authorities; (8) 1 understand that the licensee's failure to operate the licensed premises in accordance with the statements and representations made in the Application may result in sanctions, including the revocation of any license for which the Application was submitted; and (9) 1 understand that any false statement or misrepresentation will constitute cause for disapproval of the Application or sanctions including revocation of any license for which this Application is submitted. Signature:l ,t Date: 3 v Title: Secreta, 1 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Determination on 'Free Hearing for 223 Grove Street (10 min.) PRESENTER: ITEM NUMBER: Chris Filadoro, Public Grounds Superintendent/Tree Warden 12 SUMMARY- Attached please find the memo from Chris Filadoro regarding the tree hearing with a recommendation to plant 26 trees with a total caliper consistent with the Town's tree bylaw. 13 of these trees will be part of this development and the other 13 trees would be offered to be planted in the neighborhood on private property. SUGGESTED MOTION: Move to adopt the Superintendent of Public Grounds/Tree Warden's recommendation on mitigation on the tree hearing related to 1-iberty Ridge Development as per the attached memorandum dated 12-24-18. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 1/7/2019 7:15 p.m. ATTACHMENTS: I)escription Type D Moir) 1kid1p\,Nwfm) ll ll C 26� 20 S MOP SELECIMHS,' '3EN 3� 1775 Town of Lexington > Department of Public Works Public Grounds APRIL 1r FX I N 6"CON Christopher Filadoro Superintendent Tel: (78 t) 274-8300 Fax: (78 t) 274-8385 MEMORANDUM TO: Lexington Board of Selectman FROM: Christopher P. Filadoro, Public Grounds Superintendent/Tree Warden RE: Determination on the Tree Hearing for Street Trees at 223 Grove Street. DATE: December 24, 2018 Following meetings with the developer, I would recommend that the removal of the trees be allowed, and that the Lexington Tree Bylaw be followed for mitigation purposes. We have agreed to recommend the following mitigation plan for these 10 trees to be removed: Based upon the proposed removal of 10 trees totaling 156 caliper inches -- North Shore would plant 26 new 3" trees of species that are listed on the Lexington Recommended Tree list and approved by the 'Tree Warden-, 13 of these trees will be added to the Liberty Ridge Development and identified as additional trees -- and 13 of these trees will be planted by North Shore in on street lawns or front setbacks of local residents in the area of Grove Street, Turning Mill Road and Robinson Road in which residents want these new trees, and that area determined by the 'Tree Warden to be appropriate locations. North Shore will provide a warranty on the new trees until after their last occupancy has been signed off and will water them during this time as needed. Please contact me with any questions or concerns, Christopher P. Filadoro Cc. David Pinsonneault, Public Works Director Marc Valenti, Manager of Operations 201 BEDF01U)STREET-LEXINGTON,MASSAE HUSETT'S 02420 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Discuss Residential 'Fax Exemption Proposals for 2019 Annual 'Fown Meeting (15 min.) PRESENTER: ITEM Mark Andersen, Residential NUMBER: Exemption Policy Study Committee 13 Chair SUMMARY- Mark Andersen will provide an update from the AD floc Res Exemption Policy Committee and also present information for possible 2019 ATM Warrant Articles, SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 1/7/2019 7:25 p.m. ATTACHMENTS: I)escription Type D Prcynmii)on C: 0 IN BREMEN= m4wmj C: Com a) IN 0 WEEMEN ui MONSOON= IIII cuIN BREMEN= cmi Emoi IN 11MIN i ", ) �,,,,,,, uw � III Mumu � m uum um uumuuu mlulouuuum uuuumuuuuollllll IIIIIIIIII uuuuum Vumuum co L" co Lip- co co co III ; III amI E m a�" cn m III" Nrm EE II °°°°°°°0 c I IIIIIIIIIIII 22 "1 C11211 0) E2 4-0 7tLj EE .. cu � co EE a co 0 � IIIIIII co III 05 E a"m ....� CO iiiiiii .....I.I......� Cal) o : �,,,m �III �� ,�� „�� i� ii c,n ��im� �� II IIIIIIIIIIIIIIIIIIII ,� m� � �.. in ..�� C. �,1 �,� a) 0 cu 114 Cr cn U7 0 ®u) (D �En Z7 cn 0 CD cu U ) N � 11 , IRs cn cn 10 (/y ccn (D I„ cn ) U7 X CL 111 ) ) , Cl) III � IIIIIIIIII' '� � a) (D — E ,: ,: ,: 4� a") a5' 0 EE a5' E co E cn 0 .I...... 21 c: cl) 0 0 0 E >1 Ef CD is is a") IS 0 cn 76 W 01 3 0 2 c�l il a M a")' cp d5 c: 00 co EE E cp U) cm cc LU0) cn a") E cu C/) cn cn 2 011) E .............. 0 cm c— a") c/) 0 cn 00 CA am MI I CL c 0� 2 .........L.......... cnii 0 51of 2E In cr I''HH, 03 o .............. I If cu cn C)uuuuu cn cn '�M��,) �,',',',',�',',',',',',',',I ��„��n'd ��.'�M��) " M��II,,,,,,,,,,,,,, l l�� 4,3 in a uuuuum a) u R "' C3 0m �„ uuuumuuumu AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: 2019 Annual 'Fown Meeting (20 min.) PRESENTER: ITEM NUMBER: Jim Malloy, Town Manager 1A SUMMARY- Attached please find the listing of articles as presented to the Selectmen and Town Manager's offices by the deadline date set by the Board of Selectmen. There are approximately 42 articles, with 25 financial articles; 11 general articles and 6 zoning articles. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 1/7/2019 7:40 p.m. ATTACHMENTS: I)escription Type Annual Town Meeting 2019 March 25, 2019 1. Election Moderator/Town Reports 2. Cary lecture Financial Articles 3. FY Operating Budget 4. FY 20 Enterprise 5. Establish/Continue Revolving Funds a. Establish Residential Engineering Review Revolving fund 6. FY 20 CPC Budget/Projects 7. Recreation Capital a. MM Tech property 8. Municipal Capital (includes these from the Fall/2018) a. Westview Cemetery Building (Crematorium) b. Automatic Meter Reading c. Appropriate for Center Streetscape 9. Water system improvements 10. Wastewater improvements 11. School Capital Projects/equipment 12. Public Facilities capital 11 Post-Employment lnsurance liability 14. Rescind prior borrowing 15. Establish/Dissolve/Appropriate To/From Stabilization 16. To General stabilization fund 17. From Debt Service Stabilization 18. Prior year unpaid bills 19. Amend 19 Operating, Enterprise, CPA budgets 20. Authorized Capital improvements 21. Residential Exemption Home-rule petition 22. Citizen-Crematorium (petition submitted) 23. Citizen—Amend Bylaws to Reduce CPA from 3%to 1% (Petition submitted) 24. Citizen-Creation of Lexington Economic development strategy- (petition submitted) 25. Citizen- Create Revolving Fund for Sustainability Action (petition submitted) 1/4/19 26. Citizen-Sustainability officer- (petition submitted) General Articles 27. Street and Title Acceptance (Pelham/Eliot) 28. Civil Service 29. Citizen-Reduce Polystyrene food/beverage (petition submitted) 30. Citizen-Ban Plastic Straws (petition submitted) 31. Land purchase 1-Conservation Com 32. Land purchase 2-Conservation Com 33. Addition of Capital Expenditures Committee to Selectmen-Town Manager Act 34. Change "Selectmen"to "Selectboard"/Selectrrian-Town Manager Act 35. Change "Selectmen"to "Selectboard"/General Bylaw 36. Citizen-Amend Article lll Chapter 118 (petition submitted) 37. Citizen-High Performing Building policy(petition submitted) Z�02�� 38. Change "Selectmen"to "Selectboard"/Zoning Bylaw 39. 186 Bedford St PID Rezoning (Petition submitted) 40. Regulate Land Uses per MGL c. 40A s.3 (Petition submitted) 41. SPRDs (committee) 42. Historical Society lease of land 41 Amend Noise Bylaw- Limit Powered Lawn Care Equipment Hours 44. Amend Noise Bylaw-Limit DBA and Prohibit Gas blowers 1/4/19 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Review and Approve Minuteman Commuter Bikeway Snow Removal Policy (10 min.) PRESENTER: ITEM NUMBER: Jim Malloy, Town Manager 1,5 SUMMARY- Attached please find an updated policy on snow removal from the bikeway. These changes were discussed between the DPW and Bikeway Committee last month. The policy changes are meant to update the policy to reflect current practices. All parties were in agreement on the changes. SUGGESTED MOTION: Move to adopt the revised Bikeway Plowing Policy as revised, to be dated January 7, 2019, FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 1/7/2019 8:00 P,m4 ATTACHMENTS: I)escription Type D I Jni f! Rcfflmcd Pok, (''o I M,I I In D DrMl (Icmi (''o I M,I I In Proccdurcs for Snow Rcmoval Minutcman Cmmutcr Bilwway Town staff and representatives of the Lexington Bicycle Advisory Committee(LBAC)make the following recommendations to the Board of Selectmen regarding the program to remove snow from the Minuteman COMMUter Bikeway. I. Snow will be removed Using !D W)PL20].dL o.sxe ansuch as.a sidewalk tractor with a plow blade,a small backhoe or a I lon or smaller vehicle 1e44 fl4dll OW!100.v ilh 1. vn ill be in advance bV lbe l kParlmull of Public Works LUDY I 2. The Friends of Lexington Bikeways and the LBAC will be responsible for contracting with 4+nea ; c4.kwlelilio lnc,op 4)4ielu repUtable contractor(the "contractor")for this service. The contractor will not be allowed to otherwise Use the vehicles and personnel that have been assigned to clearing Town streets or sidewalks to assist in plowing the Minuteman COMMUter Bikeway. 3. The contractor will provide the Deparlmew ol'Public Works-(d PW') PM'with the required certificate of insurance prior to beginning this service. 4. ll Unding for this program will be solely from funds raised by the LBAC or the Friends of Lexington Bikeways. No Town funding will be Used. If funds are not sufficient to remove snow for the entire winter season,the Town,in consultation with the LBAC, willm ay.discontinue the program. 5. The Bikeway will be cleared of snow when the contractor is available,typically within 24 hours of a snow event. The contractor will be responsible for providing his start time and finish time for the snow removal work to the contact person identified by the LBAC. 6. The Bikeway will typically be cleared of snow on those occasions when the Town also plows streets and sidewalks. LBAC Chairman or his/her designee will be responsible for coordinating with the plowing contractor on snow clearing decision,,,and will consult with the DPW Manageof tJreclor(or his designee)in extraordinary circumstances. 4,IWAV�OIIRF44 Will Ira R!+HWd M 114c1,ml�i.owu ). dm4oe Ill e W)Wep Safety barrels will be placed at kill iwepsec4iow�� l�p4ekiay innteFn+inliofls n ndl gRa es be h aaldled lay.;. gal rtl.l..Ilie gales a�a=,m aifl o1wrnl d 1+6 fig Ilie nknalke �+e asofln o fan°ilnt-ale ph)kinlg ' 11" .... .... .pn eb a4' ly�at4'(s)�atk�-k^'kat"�ot�a4"+4't 1a' ;,aq h)�N nnx,gOcations'm4 k �9C�4'wWWPkWi as�nn1 bo Formatted:Numbered +Level:1-+Numbering style laaoala�-ata' Aa ow pa'wian+mI7 41e P144"will plaa-a,, wom inl+kola re4R o• e ac-ln lean-m+e+.o 1,z,3,... + start at:1 + Alignment:Left + Aligned at: 14a.-k1h!4 (fiiVIF+tl dl 111x1 li�rool Ann 025 + Indent at: as 441144 "h04m+n=Neu, :01:411- l;lf,yt-wall lrau..R!41)004ible PWtl*an laenan-404e 4444*lsil WHORaal12.1414-R!14. 11*a1 l;lty,t'Will I)e R!41)004ible l%ar.aoaiaa+raall+..14* 14IFFel+a ('wacAioo 4C-)24 I+PaanP tan fl4e M-Al diem laea1:1an1214*heli 141-k iR I)IOa-a=-W44in 114 11a1�naa�+�adia�n..tl*a�c-annntn�•na=�anal�aa�+c-ananait+ln�a�d lata+waall+�l+aa.-lral+a�t+�•n�.ls:... ap The location of the barrels are: C-:) Far......Indent:Lerrt: 0.5, No bullets or ® 1. at.Westview Streetcrossing nurnbering ® 2.at.Hartwell Avenue crossing. ® 2.at.the Bedford.Street.crossing. ® 2.at.the Hancock Avenue crossing ® 2.at.the Meriam Street.crossing ® 2.at.the Depot.Square Parking Lot.crossing ® 2.at.the Fletcher Avenue crossing. ® 1. at.the Woburn Street.crossing. ® 2.at.the Seasons Four crossing. ® 2.at.the Fottler Avenue crossing. ® 2.at.the Bow Street.crossing Formatted:List Paragraph,Indent:Lerrt: 1.75 p l 1a l tl' "tit p daa°a,';.dalrirLgir I ale�N anninc!lxu res al cdlcfi lancdatiannl bV l)(Xeaibe 15'11 of cdaclxyear to„aler� drivers Ific V,,tik(m ay is n of Ior nnolor vefiicle<r,, l lle l thW l t'�N ill be rnn 1a� irau<,pinnl<an 1 au I,a)ir Mau llpuhra°llary<a4u ant 1114u<a4u rnarvirulnnll. iarvirir4u<a. ll 1a� l,ltl e<,kagnlwtlrla�)'or noo 1n1a t1aVrniral< yy. lurs lrl tgntn nnlh and tl1c DPW�N ill uo ibIn n1 l lca �n nt1nT yy hours dtar Ific coltdaclor lL!s ca)nuj!]S ted Ific biksA!alfi, - The contractor is expected to make a single pass alone the bikeway in each direction. The contractor will also be responsible for pushing back and clearing the corners where the Bikeway crosses a street., lent,oro1fier dnnllia�nlntne`r.,. W"),` The Bikeway from Mal's Automotive in Last Lexington to Westview Street will be cleared,subject to funding(see No.4). The contractor is to pay particular attention to clearing snow on the Bikeway as it goes over route 95/12.8. flowing beyond Westview Street may be considered if the Town of Bedford elects to remove snow from its portion of the Bikeway. 111.Any, damagc lo Ific Nke�N ay or amenifies�N ill be nWaired by Ific Confluclor ill Consullalion milli Ific DPW 11.Because much of the Bikeway borders wetlands,there will be no sanding or chemical treatment of the bikeway following asnow event/clearing. The Town and the],BAC' recognize 41401 there may be black ice and slippery spots on the Bikeway since many areas do not receive SUffiCient SUnlight to provide for solar melting. If,in the sole determination of the Town,the Bikeway is not safe due to icing,the Town reserves the right to reconsider the terms of this plowing program. 11 Lhis u�a22�'ami�Nill be revi(nN ed annually by Ific LkA('and Ific DPW The Lexington Board of Selectmen reserves the right to modify or end this program at any time,for safety or other reason,,,. Town Staff: Lexington Bicycle Advisory Comm. Rejj[a7 (4114 Vol ewe R:ep!j�.,n ta th es ldarrris<,Mallov,Town Manager Peggy Enders,Chair,],BAC' Mark Corr,Chief of Police Captain Mamiy Vevr4)MicIh!el Mcl a deux police Department Wifliam lhidleyDPW David J.PinsonneaUlt,DPW MRW112�!FOP John Wilson,Fire Chief Approved by Board of Selectmen: November 262012,January 2019. Formatted:List P a r a g r a p h Indent:I eft: 1 ................ ..... ............................... Procedures for Snow Removal. Minuteman Commuter Bikeway Town staff and representatives of the Lexington Bicycle Advisory Committee (LBAC) make the following recommendations to the Board of Selectmen regarding the program to remove snow from the Minuteman Commuter Bikeway. 1. Snow will be removed using an appropriate piece of equipment such as a sidewalk tractor with a plow blade, a small backhoe or a 1.-ton or smaller vehicle with a plow. Equipment will be approved in advance by the Department of Public Works ("DPW"). 1 The Friends of Lexington Bikeways and the LBAC will be responsible for contracting with a reputable contractor (the "contractor") for this service. The contractor will not be allowed to otherwise use the vehicles and personnel that have been assigned to clearing Town streets or sidewalks to assist in plowing the Minuteman Commuter Bikeway. 3. The contractor will provide the DPW with the required certificate of insurance prior to beginning this service. 4. Funding for this program will be solely from funds raised by the LBAC or the Friends of Lexington Bikeways. NoTown funding will be used. If funds are not sufficient to remove snow for the entire winter season, theTown, in consultation with the LBAC, may discontinue the program. S. The Bikeway will be cleared of snow when the contractor is available, typically within 24 hours of a snow event. The contractor will be responsible for providing his start time and finish time for the snow removal work to the contact person identified by the LBAC. 6. The Bikeway will typically be cleared of snow on those occasions when theTown also plows streets and sidewalks. LBAC Chairman or his/her designee will be responsible for coordinating with the plowing contractor on snow clearing decisions and will consult with the DPW Director (or his designee) in extraordinary circumstances. T Safety barrels will be placed at the following locations: a) The location of the barrels are: 0 1 at Westview Street crossing 0 2 at Hartwell Avenue crossing 0 2 at the Bedford Street crossing 0 2 at the Hancock Avenue crossing 0 2 at the Meriarn Street crossing 0 2 at the Depot Square Parking Lot crossing 0 2 at the Fletcher Avenue crossing 0 1 at the Woburn Street crossing 0 2 at the Seasons Four crossing 0 2 at the Fottler Avenue crossing 0 2 at the Bow Street crossing b) The DPW will place appropriate warning barrels at each location by December 15th of each year to alert drivers the Bikeway is not for motor vehicles. The DPW will be responsible for the purchase of these warning barrels. The LBAC will be responsible for moving the barrels 24 hours prior to plowing and the DPW will put them back in place within 24 hours after the contractor has completed the bikepath. & The contractor is expected to make a single pass along the bikeway in each direction. The contractor will also be responsible for pushing back and clearing the corners where the Bikeway crosses a street, parking lot, or other amenities. 9. 'rhe Bikeway from Mal's Automotive in East Lexington to Westview Street will be cleared, subject to funding (see No. 4). The contractor is to pay particular attention to clearing snow on the Bikeway as it goes over Route 95/128. Plowing beyond Westview Street may be considered if theTown of Bedford elects to remove snow from its portion of the Bikeway. 1(I. Any damage to the Bikeway or amenities will be repaired by the contractor in consultation with the DPW. 11. Because much of the Bikeway borders wetlands, there will be no sanding or chemical treatment of the bikeway following a snow event/clearing. TheTown and the LBAC recognize there may be black ice and slippery spots on the Bikeway since many areas do not receive sufficient sunlight to provide for solar melting. If, in the sole determination of theTown, the Bikeway is not safe due to icing, theTown reserves the right to reconsider the terms of this plowing program. 12. 'This program will be reviewed annually by the LBAC and the DPW. 13. The Lexington Board of Selectmen reserves the right to modify or end this program at any time, for safety or other reasons. Town Staff: Lexington Bicycle Advisory Comm. Representatives ,James Malloy, 'Town Manager Peggy Enders, Chair, IBAC Mark Corr, Chief of Police Captain Michael McLean, Police Department David,J Pinsonneault, DPW Director ,John Wilson, Fire Chief Approved by Board of Selectmen: January 2019 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Review and Approve Status Letter to Department of'Felecommunication- RCN Contract (5 min.) PRESENTER: ITEM NUMBER: Suzie Barry, Chairman t.6 SUMMARY- The RCN cable license with the Town of Lexington expires on 6/30/19. The MA Department of Telecommunications and Cable has requested a status of the Town of Lexington's licensing efforts. At their meeting, the Communication Advisory Committee approved the attached draft letter for your review and signature. SUGGESTED MOTION: Move to approve the letter to the MA Department of Telecommunications and Cable reporting the Town's licensing efforts for the RCN cable license and further approve this letter be signed by the Chair. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 1/7/2019 8:10 P,m ATTACHMENTS: I)escription Type D DrMl Rc,,poll"C 1IWI Hkiklip Vlmcfm) APML 19! / OFFICE OF SELECTMEN SUZANNE E.BARRY,CHAIRMAN JOSEPH N.PATO DOUGLAS M. LUCENTE TEL: (781)508-4580 JILL II.HAII FAX (781)863-0458 ,January 7, 2019 Ms. Shonda D. Green, Department Secretary Commonwealth of Massachusetts Department ofTelecommunications chi Cable 1000 Washington Street, Suite 820 Boston, MA 02118 Re: RCN License Expiration Notice Expiration Date.lune 30, 2019 Dear Ms. Green: Please accept this letter as a response to your December 4, 2018 letter to the Chairman of the Board of Selectmen. 'The 'T'own of Lexington ("Town") is aware of the upcoming RCN license expiration. The 'Town began the renewal process following recent of RCN's July 18, 2010 notification letter. A public ascertainment hearing was held on .lune 18, 2018, and discussions with RCN are in progress. We anticipate concluding a renewal license with RCN prior to .lane 30, 2019. Should youhave any additional questions,Please feel free to contact the 'Town. Sincerely, Suzanne E. Barry, Chairman Douglas M. Lucente, Vice Chairman cc: James Malloy, Lexington 'Town Manager Ken Pogran, Chairman Lexington Communications Advisory Committee 1625 MASSACHUSETTS AVENUE LEXINGTON, MASSACHUSETTS 02420 e-mail selectmen@lexingtonrna.gov AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Board of Selectmen Goals (30 min.) PRESENTER: ITEM NUMBER: Board Discussion t.7 SUMMARY- The Board will discuss the progress to date regarding the F Y2019-20 Board of Selectmen Goals and also discuss the FY21 BO Goal setting process. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 1/7/2019 8:15 p.m. ATTACHMENTS: I)escription Type D 1,",M19M ROS6mk Hkiklip Vlmcfm) m u CD � ea CD P 0 . csCL0 0 c� u CD <C c 0 '� E v a- CL 0 .� ,� CD ao 0 zsc� vb ao m E i �° E zs v E •� ' � rO x uCL a Ln 0 _ M c� m '> bD w a— a— c c :3 v u 0 m �1 v CL • � ' U LL w u w E w L.L °� >, °> Co Q, 0Ln -0 0E ° �o `� E e4 Ca '-�O= 0- r i w ev°i 4 c Ln � cr- v ba Cy a- 0 w as 4, E M L- 1 m � � � ocm 0 ri N oc ea ea ea efa u txo Cf) as 0 a) k4 u a) ay as -0 w u E.2 .2 w u u 4- V) 0 MM 0 0 0 CL .0 u 0 = CL as a w 0 _0 E E c Cf) >, 0 C� -0 w 0 u m 0 w C 0 w E '-- .— 42 W W 0 m" E La E U E m E u as 0 0 E = 0 u _0 X -0 " 0 _0 U as 4- um 0 0 C U M 0 u cy. 0 c as x c u m 0 u c -M w uBaa 0 0 0 (D 0 0 0 3 u 0 m o M 0 La m 'a V) m T-i 0 0 U U E c La m 0 E o txo 0 L.L W 4- U 0 txo 0 m 4 -0 W 0 -0 u txo w W 0 w 0 -0 W 0 txo 4- W 0 E txo 4- u -a E tw E Eay 4- u w U Z wl -0 UO M 0 0 W 0 0 UO WE 'u o u x 0 o E 0 E > u txo W -0 M W m w 0 W c N 0 w LE Q, 0 w c w w CL 0 u 0 wo <u �4 r6i m V) 0 Ln m (N Ln m > �4 r4 E cyi 4 .2 vi -06 k,6 > m Ln m w oc M 0- LL rl oc O V) 4- u 0 � m u u E m 0 u o cs U 4- > > w -E 2 u Z c 0 0 _0 0 u .- >, m 72 u E -E 0 0 'E E E 0 0 E u E E E -2 o U 0 E 0 'm U m 4- o U 4- 0cs U -0 = u E E E E E E = LE p 0 .0 0 m W M u u —6 u " -0 :3 w m 4- = > —6 u cs m V) C E E 0 M 0E MEO" W .0— E -EEQ' 'W' U E LE u u u > E E u u 0 u M 0 u > u U CED 6 0 Lrz u > 0 0 u 'E OEc uw WwEv) -6 :30 u Co C 0 0 > c E M U w w 0 = V, EL -0 1= UO c txo txo E w 0 E c -p E txo U o E 0 0 > E o o o z :3 >w coL E U 2 Lu u u 0 0 = E 0 w u 06 °o m ,2 -W a M = E E E oc 0 Ln oc c� u a 2 v E E U c� 0 c� u E t7 = E M OU =WECY c � v W" W :3 <C 00 w- W ao :3Fu M v 0 u m 4= CL CbO v W 0 otw w � 0- E w " m E 4w 0 . w .La _0 w csCLM c� _ c� zs w- C zs 4- W 0 � 0 M M � u_ 0 0 Ts c 0 0 x tw _0 :3 0 c 21 w wwCOL E W o -0— "0 - 0 w hC 0 o ' as cs r� u CIS m 0 c 4- E a ' w M C..S m 0 c�w -2 0 0 6 W c �3 C J a a e 4 v eri T3 �e i 2 chi !n, h ca oc ra cia oc at'a .ma .ma O O ea a ea c cv) v C� m .� cs 0 v zs 0 `� U > x E u > _ E c E 0 !Ec� c� 0 W x cs v 0 c� ebM bl 4- W °C 0 bhp v 0 0 ,� o OXO txo v m c� >, 0 CL W r� `� v <( F as co = eb " 0 � tw CL :3 0 cL 0 eb u � :3 :3 0 w > � c w v � � � � w :3c a <t e-i ._ 4- c a cs eri <t vb <( e—i r i m ._ b a e—i cs r i 4— u ba 0 0 a 6J m bd 0 0 w `� 0 0 Pte! 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LJ C �o m U w .Z5 o m w txo cs 0 w u -0 w w CL w u CL CL M CL W E 'a 0 Wca uCL w W txo w _0 4- m 4- Vm a) a) _0 bD Cf) 0 E a) _0 bD 0 n. 0 a) 0 tw a) 76 a, bD E 0 u a) 0 u a) Cf) ='�� a) Ln 0- u to � Z_ tko tko 0 0- c �31 c 0 X c a) u _0 0 0 a) 0 :3 -C .2 u a) u a) u a) -6 a) 4 a) -o a) -6 4Z c tko 0 2 m c 0- Ln .2 a) a) a) a) _0 u c .0 -0 4-; 5:� 0 4 U E 0- a, Z3 E LID 0 a) 6 - - o = ) to c a) _0 Coo :Lc' —0w E n 4�z -0 0 a) c 0 _0— -C-- E a) 10 —, o 0 E o — 0- c 2 a) E 0 u a) N a) . .2 u 2 — o a) a) a, -0 4Z 0 n - -0c a, 0 W a) 5 E m — --c --0 - a) E Ln —W —W 0 0 -0 tw fac a) a) u 0- .2 u 0 E > > oo WDE a) E > :3 -o ILI E -OE —ol= —C -� To - - 0 0 0 w 0 u .— --- 8 a, .2 -C ca :3 LL > C Z- ca 2 u , u u u o o a- m m 0 m u M M oc ea oc ea .2 k4 w 0 0 E U0 E 0 -6 CL E E -5 E Cf) = c = " Mwo E uEmwE E Co 4- w 0 v m A E m o E :3 W 0 E 0 o -':': w 0 E 0 E E '5 4:3 tw uw > " c E u 0 0 0 tw E u -0 E E w m 0 W c > E E m uo w m 0 M CL 4- w txo w 0 W 0 m W 0 m u m o n w E bo M E = " E E m 0 0 w U = 0 0 m w m 0 E o 4- 2 ma m 2 E 0 w " >, 0 txo c 4- w C u E m c u E 0 0 0 L.L M 0 W E E w tmw -6 w m E txo Q) Q) E :� -0cs o w w "Mmm W -0 rQ) w -ow tw - O :goo 0 - :5 -0 GE Cm . -0 E _5 WS E WS E 0 c M 0 " = = " " 4- E 07 m .12 0 u . 0 0 fyi w m E 0 0 E m u 0 Ln u m �4 0 �4 ca m o u o u w "I 41 hD 4, E m 0 E 0 u E u t o m u > m oc 0 un m m a un il oc a 0 Fiw�3C6- 07 W c w o �* M U v � � v CL '� cs C v 0 v u c , o E a a ea ao c v) 0 0 w • > ' 0 Q, vb > uo zs w 0 > c� w ca `� 0 ' ca — v 0 ® x oa 0cac� � 0 zs w 0 c c 0 v v r� _ v LE oa . cw :3 oaLL -0 •— 2 c ca Ecs - c� ca w E � W o � 0 E c� <C e 4 <C 4- C J 0 e 4 r i a eri � U u ei e 4 a r+i . � ba ad _ ° R u c °a _ > > ea oc 0 ea ea u :3 0 V) txo u o V) u z u Uuo as 0 4- 0 4- -u �7 0 E U 0 0 u C 'Z� CL 0 w 0 > M LL 0 u CL u txo W W u 0 W txo W -0 0 u 0 u = a) c 0" CL q-- Z 0 CY-' -0w 0 u txo 0 w 0 V u .0 w u .0 a) _0 -0 a) 0 Eb TS _0 a .— m a) 4- c 0 tw > 0 E > w CL W cs uu 'a E > uo E - E: M 0 -0 0 Y w E I -a a) 6 > bZ > U U bO tl.� c :3 C 0 0 0 m CL 0 w CL V) 0 w 0V) w m 0 0 0 c 0 a = u _0 E 0 W • 0 0 0 " c tw " CL 0 L 0 _0 0 bb E E _0 o Z 0 CL E 0 w 0 0 V) -0 u E ca 0 u "0 E W 0 ca :3 E w 4 0 E M m > 0 o u w 0 _0 ca m 0 V) U CL 0 0 m E w 0 0 -0 UO -0 c CL 0� 0 0 0 0 0 0 CL 0 U w E E 0 txo M 0 W M 0 0 M CL u u 0 0 0 W 0 u 0 w 0 V) C w u + 0 w 0 c 0 0 W > u 0 0 W -u c ca - . < �4 o �4 CL CL fyi m u u cr- E e4 U U a 0 tw 'D Z ho :Ll 0 m 0 0 W m -0 a w E 0 > 0 t M 41 t a = 0 X m m m tw 46 0 0 w 0 w -w E 0 m a u o Ln a w m w E a m a E oc tw > u m a = a 0 W M t w m o- o- a 0 2L n 0 -j Ln 0- Ln 0 m C) KE_ oc AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Annual License Renewals (5 min.) PRESENTER: ITEM NUMBER: Suzanne Barry, Chair SUNIMARY- The following annual license renewals for 2019 are ready for your approval and signatures. Common Victualler Bruegger's Bagel Great Harvest Bread Nicks Place Prime Pizza and Subs Coin Lexington VFW Class 11 King Auto Entertainment Prime Pizza and Subs SUGGESTED MOTION: Move to approve and sign the license renewals as follows: Common Victualler Bruegger's Bagel Great Harvest Bread Nicks Place Prime Pizza and Subs Coin Lexington VFW Class 11 King Auto Entertainment Prime Pizza and Subs FOLLOW-UP: Selectmen's Of DATE AND APPROXIMATE TIME ON AGENDA: 1/7/2019 8:35 p.m. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Board of Selectmen Committee Liaison Discussion(10 min.) PRESENTER: ITEM NUMBER: Board Discussion t.9 SUMMARY- The Board will discuss the management of the open BBS liaison/member seats formerly held by Michelle ciccolo, SUGGESTED MOTION: FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 1/7/2019 8:40 p.m. ATTACHMENTS: I)escription Type D ROS L)mvm 1,),,i Hkiy klip Vlmcfm) c.a � b bjO bjO bjO ca ca ca 00 I LI E E E L' L' E E Ln Ln Ln Ln E E E VB - L' L' L" VB ------ --------------- --------------- --------------- --------------- ----------------- ---------- --------------- --------------- --------------- ----- tw 0 u � 0 �? r_a Ln �? 0 < b0 0 U 4- 0 0 0 co u 0 u c CU 0 0 0 0 > U cr C? tx 0 a 3 to eo 0 > *" � o a) ami E a �o �° 0 `� < U eu — 0 Ct� 0 _ > to c] : < 0 00 ci ,Ln cry cry cry cry cry cry •� cry cry C,.? ,cry � •cry � •cry cry cry cry cry •cry u a) � 2 °e6 °e6 °e6 .2 .2 °e6 � 2 °e6 e6 � 2 e6 m °m °m °m °m e6 n to , ---------------------------------------------------------------- ----------- ---------------------------------------------------------------- tw �? 0 u u 0 u c > -0 � Q 0 < 0 c CO < � V, C: a� .LO t c m :3� �? o • a) c Eas o u ami as + 0 E �— ° ami as �— c o ami v ami > U " ni ° a - (n < h 0 e6 ca eo w N �a m U 0 m 0 c � 0 � u ------------------------------------------------------------------------------------------------------ 00 ---------- --------------- --------------- --------------- --------------- ---------------- tw CU �? 0 CU �? 0 < ® �3 o 6 u w 0 u a� U `—' n, Hca c °> � 0 as a� `l < o ° 0 41 > a� o <a � < U °� °C = .-u LO ai � 0 ° 'as o ° ------------------------------------------------------------------------------------------------------ AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Water & Sewer Commitments PRESENTER: ITEM NUMBER: David J Pinsonneault CJ SUNIMARY- Water& Sewer commitment section 3 FY19 $4,973,574,51 Water& Sewer commitment section 2 FY19 $2,622,57181 Water& Sewer commitment section I FY19 $2,392,744,80 Water& Sewer commitment Oct 2018 Cycle 9 $ 379,74K85 Water& Sewer commitment Nov 2018 Cycle 9 $ 225,541,75 Water& Sewer commitment Oct 2018 Finals $ 60,38633 Water& Sewer commitment Nov 2018 Finals $ 12,2K02 SUGGESTED MOTION: Motion to approve the above Water and Sewer Commitments FOLLOW-UP: Treasurer/Collector DATE AND APPROXIMATE TIME ON AGENDA: 1/7/2-019 ATTACHMENTS: I)escription Type D Wiwi�,,,Scvci Comummem,,fm kin /ROS Vlccl)w, (h%,I M,I I In Department of Public Works raa Town of Lexington Water and Sewer Enterprise Funds FISCAL YEAR 2014' N WATER $2,229,843.31 $2,229,043.31 SEWER $2,744,531.28 $2,744,531.28 TOTAL: $4,973,574.51 $4,973,574.51 To the Collector of Revenue for the Town of Lexington. You are hereby authorized and required to levy and collect of the persons named' in the list of water/sewer charges herewith committed to you and each one of his/her respective portion herein set down of the sumtotal of such list. Said sum being. , `(mr nanion, nfne hundrM-seventy thiee tfiousand,"..ftve kwei i-e- 'e t°i.f t a i t s ctrot : adrt et And pay the same into the treasury of the Town of Lexington and to exercise the powers conferred by law in regard thereto. DIRECTOR OF PUBLIC WORKS BOARD OF SELECTMEN 01/07/19 Treasurer/Collector,Director of Public Works, Water/Sewer Billing Department of Public Works firs"' Town of Lexington Water and 'Sewer Enterprise Funds FISCAL YEAR 2019 WATER $1,526,503.62 $1,526,503,62 EWER $1,066,069.19 $1,096,069.19 TOTAL: $2,622,572.81 $2,622,572.81 To the Collector of Revenue for the Town of Lexington; You are hereby authorized and required to levy and collect of the persons named in the list of water,/sewer charges herewith committed to you and each one of his,/her respective portion herein set down of the sum total of such list. Said sum being: 7ivo mifflan, six,hwndi-edtwenty two thtar sand,five hundredseventy two dt ars andsi/ioo And pay the some into the treasury of the Town of Lexington and to exercise the powers conferred by law in regard thereto. xMwwwwwwwm, wa wwmwumw®w..wx.. � . � � ��moi, DIRECTOP OF PUBLIC WORKS BOARD OF SELECTMEN 01/07/19 Treasurer/Collector, Director of Public Works, Water Sewer Biding Department of Public Works ins Town of Lexington Water and Sewer Enterprise Funds FISCAL YEAR 2019 AVMA IY' WATER $1,179,190.42 $1,179,190.42 SEWER $1,213,554.38 $1,213,554.38 TOTAL: $2,392,744.80 $2,392,744-80 To the Collector of Revenue for the Town of Lexington: You are hereby authorized and required to levy and collect of the persons named in the list of water/sewer,charges herewith committed to you and each one of his/her respective portion herein set down of the sum total of such list. Said sum being: 'I-ivo three &rn,divd`n1nety two thom�d;rruf, seven,hta edfor yfiaur dbMirs a:nd,'8,o/1.00 And pay the some into the treasury of the Town of Lexington and to exercise the powers conferred by law in regard thereto. P.......... DIRECTOR OF PUBLIC WORKS BOARD OF SELECTMEN 01/07/19 Treasurer/Collector, Director of Public Works,Water/Sewer Billing Department of Public Works Town of Lexington 411 12 Water and Sewer Enterprise Funds FISCAL YEAR 2019 October 2018 Cycle 9 Billing OCTOBER 2018 ............. ....... WATER $ 374,437.57 $ 374,437.57 .................. SEWER 0.00 0.00 FEE FOR BEDFORD $ 5,311.285,311.28 ......................................................................................................................— TOTAL $379,748.85 $ 379,748.85 To the Collector of Revenue for the Town of Lexington: You are hereby authorized and required to levy and collect of the persons named in the list of water/sewer charged herewith committed to you and each one of his/her respective portion herein set down to the sum total of such list. Said sum being: -nille thoustituf seven hu-ndivii' ),i-t,_,y et,�jhl efi')ffa�rs and'8511 0 And pay the same into the treasury of the Town of Lexington and to exercise the powers conferred by law in regard thereto. .................... ............ —......................................................... ......................... ......---- BOARD OF SELECTMEN 1/7/19 ........... DIRECTOR 6F PUBUC WORKS `rreasurer/Collector; Director of Public Works,Water/Sewer Billing Department of Public Works W75 Town of Lexington, Water and Sewer Enterprise Funds FISCAL YEAR 2019 October 2018 WATER $27,093.40 $2'7,093.40 SEWER $33,292.93 $33,292.93 TOTAL: $60,386.33 $60,386.33 To the Coflector of Revenue for the Town of Lexington: You are hereby authorized and required to levy and collect of the persons named in the list of water/sewer charges herewith committed to you and each one of his/her respective portion herein set down of the sum total of such list. Said sum being. Si,'xty thouvandthree &tndivdeighty six doa4rs and"331100 And pay the same into the treasury of the Town of Lexington and to exercise the powers conferred by low in regard thereto. DIRECTOR OF PUBLIC WORKS BOARD OF SELECTMEN 1/7/2019 Treasurer/Collector, Director of Public Works, Water/Sewer Billing Department of Public Works Town of Lexington Water and Sewer Enterprise Funds FISCAL YEAR 2019 Mgdl H" November 2018 WATER $ 7,617.98 $7,617.98 SEWER $4,671.04 $4,671.04 TOTAL: $12,289.02 $12,289.02 To the Collector of Revenue for the Town of Lexington: You are hereby authorized and required to levy and collect of the persons named in the list of water/sewer charges herewith committed to you and each one of his/her respective portion herein set down of the sum total of such list. Said sum being- Tivefve thousandt-wo hundredeighty nine doffars and, wlioo And pay the same into the treasury of the Town of Lexington and to exercise the powers conferred by low in regard thereto. DIRECTOR OF PUBLIC WORKS BOARD OF SELECTMEN 1/7/2019 Treasurer/Col lector, Director of Public Works, Water Sewer Billing AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve Minutes PRESENTER: ITEM NUMBER: Suzie Barry, Chairman C2 SUMMARY- The minutes of the following meeting dates are ready for your review and approval: ® 10-22-18 Summit The Executive Session minutes of the following meeting dates are ready for your review and approval: ® 10-29-18 ® 11-19-18 SUGGESTED MOTION: Move to approve the minutes of- ® 10-22-18 Summit Move to approve but not release the executive minutes of- ® 10-29-18 ® 11-19-18 FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 1/7/2-019 ATTACHMENTS: Description Type If) T� 18 Sl I I 1111 m I'ki�lo p M�i w1m) 10/22/18 Page 1 of 7 Financial Summit Meeting I Board of Selectmen, School Committee, Appropriation Committee and Capital Expenditures Committee Monday, October 22, 2018 A Financial Summit meeting was held on Monday, October 22, 2018 at 7:02 p.m. at the Hadley Public Services Building Cafeteria, 201 Bedford Street. Present for the Board of Selectmen (BC S) were Ms. Barry (Chair); Mr. Pato; Ms. Ciccolo (late arrival); Mr. Lucente; Ms. Hai; Mr. Malloy, 'Town Manager; Ms. Axtell, AssistantTown Manager; Ms. Kosnoff, AssistantTown Manager for Finance; Ms. Hewitt; Budget Officer; and Ms. Siebert, Recording Secretary. Present for the School Committee (SC) were Ms. Jay (Chair); Ms. Colburn; Mr. Alessandrini; Ms. Lenihan; Ms. Sawhney; Dr. Hackett, Superintendent of Schools; and Mr. Rowe, Assistant Superintendent of Schools for Finance and Operations. Present for the Appropriation Committee (AC) were Mr. Bartenstein (Chair); Mr. Levine; Mr. Michelson; Mr. Padaki; Ms. Yan; Mr. Neumeier; Ms. Basch; Mr. Nichols; Mr. Parker. Present for the Capital Expenditures Committee (CEC) were Mr. Kanter, (Vice Chair); Ms. Beebee; Ms. Manz; and Mr. Smith. Review of Financial Indicators Using a series of recognized metrics, including those from the International City/County Management Association (IC AA), the Government Finance Officers' Association (GFOA), and Moody's Investor's Service, plus data from the 'Town of Lexington, the Massachusetts Department of Revenue, the Massachusetts Department of Elementary and Secondary Education, and the U.S. Census Bureau, Ms. Kosnoff presented a preliminary FY2020 snapshot of the Town's fiscal position. Highlighted Financial Indicators from the presentation included: Indicator 1 : Revenues. Favorable. Ms. Kosnoff stated that, over all, revenues (tax levy, State aid, local receipts) continue to be strong and trending upward, with a 3.22% FY2018 increase over FY201 7. The total percentage has decreased slightly in constant dollars, but it is still above the 10--year average. Indicator 6�Fx.e�nditures�Per D�eartrnent. Marginal. This a downgrade ranking from last year's Favorable rating. Departmental expenses have been increasing faster than revenues and Ms. Kosnoff said there has been a consistent uptick over the last three years with a 4.3% increase in FY201 8 over FY201 7. This trend is expected to continue, largely due to increasing debt service. A close eye will be kept on this indicator. Indicator f-�Ein.1oee Benefits. Favorable. Mr. Malloy pointed out that Lexington is close to fully-funding its Pension Liability, a milestone expected to be reached in 2024. If Lexington participated in Social Security/FICA instead of in the municipal retirement system, the 'Town would have paid $1.35 more in FY201& 10/22/18 Page 2 of 7 Indicator 9: Retirement Agjg pq!1!s. Marginal. This is an upgrade from last year due to the recent strides theTown has made toward funding both pensions and post-retirement health-care costs (Other Post-Employment Benefits (OPER)). Indicator I Ob: OPER L.i4bility. Unfavorable. TheTown is on a positive trend line, but OPER is only 4.7% funded Once the Pension Liability is amortized, more attention can be focused on OPER. Ms. Kosnoff noted that every bond rating call has asked a question about Lexington's OPER status. There is currently more than $1 OM in the fund. Indicator 11 : Debt Service. Marginal. Lexington is still in reasonable territory with its Debt Service percentage, but over the last 20 years, large Capital investments have been made that increased the tax burden, particularly on the Residential side. This investment trend is expected to continue given the Capital Plan, and the debt-service increase will put pressure on the Operating Budget. Some of the exempt Debt Service [Indicator 1:11(a)] will be mitigated with the Capital Stabilization Fund, but the trend is steep and requires close monitoring. Because of Lexington's AAA bond rating, Lexington remains able to borrow at favorable rates. Taxpayers have so far supported Capital funding projects, which adds value to theTown's assets. Indicators 13: Reserves and Fund d: Favorable. The balance of the Capital Stabilization Fund is $28.5M. 'The balance of the General Stabilization Fund is $9.65M; Free Cash stands at $13.454M. Mr. Kanter(CEC) noted that although the Selectmen adopted the recommendation of the ad hoc Financial Policy Committee to create reserves to offset cyclical downturns in State Aid and Local Receipts, such was not the case with the General Stabilization Fund, as detailed in Indicator 13. Mr. Kanter also asked, again as he had before, that the Board of Selectmen review its policy on how discretionary funds are directed. Mr. Bartenstein (AC) noted that Lexington's Pension funding compares very favorably with other communities; he asked for a comparison with regard to OPER funding. Ms. Kosnoff said Lexington is making more progress on its OPER liabilities than other communities, but she does not have the comparison data available this evening. Rating agencies do credit Lexington for the progress it is making on OPER. Mr. Alessandrini (SC) asked if any relief is expected from the State House in terms of OPER funding or legislation. Mr. Malloy said nothing is known yet about what the State might do once the State mandates full OPER funding, although the blow will be softer because theTown has set aside OPER funds steadily. FY20202024 School Operating Bud,et and Enrollment _ Dr. Hackett said the upcoming presentation would provide a high-level overview of the Schools' evolving goals and objectives, enrollment trends, Master Planning/proj ects, and a conservative projection of numbers and percentages. Three strategic areas of focus for the School Committee with FY2020 budget implications are: 10/22/18 Page 3 of 7 Divers ity/Equ ity/Inclusion, including a consultant.-conducted "equity audit" to study items such as disproportionate suspensions for students of color and students with special needs, and disproportionately low numbers of students of color enrolled in Advanced Placement or Honors classes; evaluation of inclusionary practices; professional development to meet goals and recruitment/retention of diverse staff. Social/Emotional Learning including school safety, a later start time for Lexington High School (LHS), health and wellness of the school community, increased extra.- and co-curricular opportunities, and project-based learning. Dr. Hackett noted that a later LHS start could cost between $900,000 and $1.4 , but the Schools are examining how to mitigate/minimize this cost by consolidating bus routes, etc. Flipping elementary and high-school start times was viewed negatively by the elementary community. 'That approach will not be taken. Dr. Hackett also noted that participation in extra.- and co-curricular activities is closely tied to student inclusion/emotional well-being; as the school population increases, these activities must also expand or risk leaving out an increasing number of students. Visioning/Planning, particularly Capital Master Planning and pre-kindergarten through 12th grade (PK.--12) Strategic Planning including submission of the LHS Statement of Interest letter to the Massachusetts School Building Authority (MSB A). 'The Master Planning Committee has met twice so far and there are eight more meetings remaining before the:dune deadline. With the "One Lexington" philosophy at the core of discussions, the group has begun to examine various master plan models. Enrollment trends show a persistent increase in student numbers across the board with the exception of a slight decrease in K5 FY2018 enrollment(as of October 1, 2018). Mr. Rowe noted that continued enrollment increases and influxes are projected throughout the grades and that close to 1,000 students have already been added in the last ten years. Between FY2019 and FY2024, the high-school population is expected to grow another 11.7% (267 students) and middle-school enrollment is nearing capacity. All indications point to the need for a new or substantially renovated high school. MSBA representatives have toured the facility. Dr. Hackett reported that the Schools anticipate asking the Selectmen for a formal endorsement in November in order to move ahead with a letter of interest to the MSBA by April 4. 2019. The need for expanded Science labs as been forestalled for the time being. Mr. Kanter(CEC) asked if the cost of a later high-school start time will be included in the FY2020 Operating Budget. Dr. Hackett said the numbers will be included once they are finalized. School Budget Assumptions: Salaries and Wages: • A level services budget will be constructed that asks for no program improvements. • A 2.5% increase will be included on top of the base budget for step increases, although $750,000 in salary costs is avoided every year due to staff turnover. Benefits, Workers' Compensation and Medicare costs will be included in the budget analysis. • Funding to settle contracts is assumed FY202O.-FY2024. • Additional staff will be included commensurate with enrollment increases. 10/22/18 Page 4 of 7 Additional Facilities and School staffing for the new Hastings Elementary School and Lexington Children's Place (LLP) will be included. Assumptions: Expenses/Non.-salary: • Program per-pupil budget will be increased by the Consumer Price Index value of 1.7% annually, applied against enrollment projections. All other expenses will also be indexed by the same percentage increase. • Special Education Out-of-District Tuition and 'Transportation will be projected based on program needs as they are known. • The budget will also include additional expenses from the new Maria Hastings Elementary and the new LCP. Dr. Hackett noted that, taking all of the above into account, a budget increase of 5.51% is expected over FY2019. In the ensuing five years, lower increases are projected, but these projections could change if enrollments differ from estimates. 'The Enrollment Advisory Group has been reconvened and it is taking a close look at the factors that affect enrollment. Mr. Lucente (BC S) asked if additional staff would be needed at the Harrington School. Dr. Hackett said Harrington square footage already exists, making additional custodian staff unnecessary. Seven full-time-equivalents (FTEs) are projected across the elementary staff, which should cover enrollment needs. Mr. Parker (AC) asked if turned back funds have been factored into the budget. Dr. Hackett said the traditional turn back of approximately $1 M has been included. Mr. Michelson (AC) said he believes 1.7% inflation used in the calculations may be optimistic. Mr. Pato (BC S) concurred. Dr. Hackett said this number has been used in past Summit presentations, but the Schools will revisit the formula. Mr. Rowe said the inflation number only affects supplies and materials, which is a small portion of the overall budget. Mr. Padaki (AC) asked which enrol Iment.-proj ecti on model has been most accurate. Mr. Rowe said, looking back 5-6 years, the Cohort Survival Model was under-projecting, but the Housing Model was over.-projecting. The model being used now is the Cohort Survival Model, but based on five years of actual kindergarten.-enrollment numbers, not the MSBA recommended Bich---related Projection Model. Kindergarten actual numbers take into account Lexington---specific information. Ms. Beebee (CEC) asked for more detail about the cost of inclusion initiatives and the proposed high-school later-start time. Dr. Hackett said no increases have been factored into the budget on the programming side. Mr. Rowe said, on the transportation side, $500,000 was built into the non-salary account for FY2020. Ms. Beebee (CEC) asked how the budget would change if the enrollment increases I% above projections. Mr. Rowe said that would depend on where the increases fall, but, in the past, 60 additional students translated to budget increases of between $1 M and S1.7 . 10/22/18 Page 5 of 7 Ms. Yan (AC) said she appreciates that bus routes are being examined to minimize the cost of a later start time, but she feels the 'Town should consider a lower transportation offset for families of students and thus avoid burdening all taxpayers. Dr. Hackett said this could be explored. Mr. Kanter(CEC) asked if the salary reclamation of$750,000 is a number that has been used before this year. He also asked if use of the $1 M Special Education (SPED) Stabilization Fund is being considered. Dr. Hackett said, in the past, $1 M was used instead of$750,000, but the amount has been reduced based on trends the Schools have been seeing. The budget does not assume dipping into the SPEd Stabilization Fund. Mr. Kanter said he would prefer to see the budget built without a turnback amount included. FY2020.-2024 'T'own.-wide Revenue and ExRenditure Forecast Ms. Kosnoff highlighted a few items, noting that the numbers are very preliminary and assumptions are aligned with those used in past years. 0 Property tax-levy projections assume the 2.5% levy increase allowed by State law. 0 Projections incorporate $2.5M in annual New Growth which Ms. Kosnoff called a conservative estimate based on past years in which New Growth has been over $3M. 0 State Aid assumes the minimum per student allotment. 0 The large jump in Available Funds from FY2019.-FY2020 is due to the use of the Capital Stabilization Fund which will be drawn down to minimize debt-service demands. 0 Looking at the Lexington Public School line item, Ms. Kosnoff said the numbers may be amended if an alternative enrol Iment.-proj ecti on method is used. 0 The line item for Minuteman High School shows a significant increase starting in FY2020 due to debt that will be issued and Lexington's share of that cost. 0 Within.-Levy Debt Service will be kept to approximately 5%. 0 Note Retirement will continue until I^Y2022 for the purchase of the Pelham Road LCP land and the property at 173 Bedford Street being used for temporary swing space. 0 Retirement allocations will increase slightly based on the new actuarial calculation. 0 Ms. Kosnoff projects putting funds into Capital Stabilization through FY2024, but this assumption may not be realistic. 0 $1 M in unallocated revenue is projected through FY2024. 0 A deficit of$68,000 is projected for FY2020 that can be mitigated by the Capital Stabilization Fund. Ms. Kosnoff said this deficit is not alarming, but the trendline shows a growing deficit going forward. Lower amounts of Free Cash have also been projected in an attempt to be conservative with expectations. Mr. Bartenstein verified that the 'Town still plans to amortize the land-purchase debt within the five years, using a yearly loan rollover model until FY2022. Mr. Kanter raised the question of whether this debt can be wiped out sooner than five years and recalled that was a recommendation made by both the AC and CEC. Ms. Yan (AC) asked why a significant increase is shown in the Health Insurance line item going forward. Mr. Kosnoff said the FY2019 projection was based on an FY2018 higher-than-actual assumption. Finance will take another look at Health Insurance estimates after November 1, 2018, when actual increases will be known. 10/22/18 Page 6 of 7 Mr. Parker (AC) asked what interest rate is being assumed for the debt not yet issued. He also believes it is not a good idea to continue putting more funds into Capital Stabilization while the Fund is being drawn down. Ms. Kosnoff said the projection for borrowing interest rates is 5%. She added that the 'Town is committed to holding the Debt Service at 5% no matter of what the interest rate is. Given the upcoming large Capital projects, this 5% debt rule may no longer be realistic and a policy discussion may be necessary. The next Summit on December 6, 2018, will look at more detail and use more solid revenue projections to make decisions on revenue-allocation models. Revenue Set Asides remain similar to past years, but will be revisited for the December Summit. Ms. Colburn (SC) said she does not see an allocation listed for shared Mental.-Health.-service expenses as agreed between the Municipal and School sides. Ms. Kosnoff will look into this. Mr. Kanter (CEC)believes the FY2020 Capital Plan projection of$70M is very high and may require revision, which would affect budgeting and borrowing. Ms. Kosnoff focused on policy considerations that have fiscal ramifications: • Mr. Malloy and Ms. Kosnoff will develop a new five.-year Capital Plan that will incorporate re-visited decisions about how to move forward and include consideration of the goal to make Lexington more affordable. • New Enrollment projections will be taken into account in the new five.-year plan. • Within-levy and excluded debt will both be considered as new projects, not originally on the Capital Plan, requiring recalculation. Ms. Kosnoff said that projects might be prioritized and postponed or debt terms might be lengthened. The Capital Stabilization Fund could be drawn down more aggressively and new revenue sources, such as sidewalk betterments and fees to establish Enterprise Funds, could be considered. Mr. Padaki (AC) verified that the 'Town has not yet agreed to the Minuteman Athletic Complex project. Ms. Kosnoff added that both the Athletic Complex and the Center Streetscape project, anticipated currently as within-levy expenses, would be eligible in part for Community Preservation funds; there would not be enough CPA cash to fund both so CPA debt is another area for consideration. Mr. Kanter(CEC) said he would discuss with his Committee a recommendation that department heads be prepared to discuss prioritization of their Capital projects when they brief the CEC. Mr. Alessandrini (SC) strongly encouraged all departments/committees to develop Master Plans and to convene a Master Plan Summit. 10/22/18 Page 7 of 7 Establish Dates: Summit 11 Ms. Kosnoff said the next Financial Summit will take place on December 6, 2018. Annual 'Town Meeting can start taking up financial articles on April 1, 2019. Ms. Barry said although the dates have not yet been voted, the 'Town Election is expected to take place Monday, March 4, 2019, and Annual 'Town Meeting is expected to commence on Monday, March 25, 2019. Upon motion duly made and seconded, the Board of Selectmen voted 5--0 at 9:06 p.m. to adjourn. 'The School Committee, Capital Expenditures Committee, and Appropriation Committee followed suit. A to record; Attest: Kim Siebert Recording Secretary AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve One-Day Liquor Licenses PRESENTER: ITEM NUMBER: Suzie Barry, Chairman C3 SUMMARY- The following One-day Liquor Licenses have been requested: ® Fay Hannon -to serve beer& wine on Wednesday, January 9, 2019 from 6:00 p.m. until 8:00 p.m. for the purpose of an Art Show at the Munroe Center for the Arts, 1403 Massachusetts Ave. ® Spectacle Management- to serve beer& wine on Thursday, January 24, 2019 from 6:00 p.m. until 9:00 p.m. for the purpose of the Lexington Chamber of Commerce Annual Gala at Cary Memorial Building, 1605 Massachusetts Ave. ® Grand Lodge of Masons -to serve beer, wine and alcohol on Saturday, January 26, 2019 from 5:00 p.m. until 7:00 p.m. for the purpose of their Golden Gavel Awards at the Scottish Rite Masonic Museum, 33 Marrett Road. ® Maria Hastings Elementary PTO -to serve beer, wine and alcohol on Saturday, March 9, 2019 for the purpose of their fundraising event at Cary Memorial Building, 1605 Massachusetts Ave. SUGGESTED MOTION: Move to approve the consent FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 1/7/2-019 ATTACHMENTS: Description Type D I dw, I'l, I,w, I Immoll Ili klip VNIcim) D I dw, I'l, Spcmldc MMIMICHICIII Ili klip VNIcim) D I dw, I'l, Olmild Lo(kjc of Vlwww' Ili klip VNIcim) D I dw, I'l, Vlmm I ki"Imp" I Jcl I lemm", 111 11.E lop VNIcim) TOWN OF LEXINGTON 4r I E , SELECTMEN'S OFFICE 000 APRll 191" "PLICATION FOR ONE-DAY LIQUOR LICENSE The Board of Selectmen issues one-day liquor licenses to for-profit and non-profit organizations that serve liquor and charge either a cover charge or for each drink. Please fill in this form completely and return to the Selectmen's Office along with a check for$25.00 made payable to the Town of Lexington. BUSINESS/FUNDRAISING ORGANIZATION: CONTACT NAME AND NUMBER: H& C ADDRESS FOR MAILING: v Ca. vl Qi-A EMAIL ADDRESS: TITLE/PURPOSE OF EVENT: LOCATION AND ADDRESS: H A DATE OF FUNCTION: SA TIMES OF FUNCTION: toc) L.-I TYPE OF LIQUOR TO BE SERVED: DATE AND TIME WHEN LIQUOR DELIVERED: C) DATE AND TIME WHEN LIQUOR REMOVED: ADDITIONAL INFORMATION: 1AMA_CW1_ Xu-t h_oJzed Signature Federal Identification No. or social Security Number RECEIVED 4N 7 2 019 TOWN OF LEXINGTON SELECTMEN'S OFF.R...' APRILR APPLICATION FOR The Bo ar-d of Selectmen issues one-day liquor� licenses to for-pr-of t and non-pr-ofit a r-ganiza:ions that serve liquor and chmge either- a cover, charge or-fbrr each dr-ink.. Please fill in this ftnm completely and return to the Sel ctm n"s Office along with a check firr$25„00 made payable to the .1 own of 1r,ex npton,, BI JSINESS/F1 JNDRAISING ORGANIZATION- Spectacle Mnguruuut ------ Jack Il......ally, CONTACT NAM: ; AND NI JMB R 4 Muzz y St.. Pl.exx ngton MA 02420 ADDRESS FOR MAILING o jVaVlIy@spect cllernanag merit.n t EMAIL ADDRESS- Lexi ngton Chambeir of Commerce Galla TTTLE/PURPOSE OF EVENT- Carry M imoi6aV I II g 1605 Massachusetts Avenue LOC.'XIJON AND ADDRESS- January 4 , 2019 :00 - :00 P TIMES OF FUNCT'ION- lBeeir and ftne TYPE OF LIQUOR 'rO BE SERVED- 3:00 P DATE AND TIME, WHEN LIQUOR DELIVERED- Jhfck 1,hflly _-----------------__..----------.-_------------__.__................... ------------------------- . _............_..... -...._......................_.......... Social Security Number MORN, TOWN OF LEXINGTON Is SELECTMEN'S OFFICE AML C'I APPLICATION FOR ONE-DAY LIQUOR LICENSE The Board of Selectmen issues one-day liquor licenses to for-profit and non-profit organizations that serve liquor and charge either a cover charge or for each drink. Please fill in this form completely and return to the Selectmen's office along with a check for$25.00 made payable to the Town of Lexington. BUSINESS/FUNDRAISING ORGANIZATION: IV, CONTACT NAME AND NUMBER: f"4, z- -w, i ADDRESS FOR MAILING: 7 6,LlAi -i C & Z. EMAIL ADDRESS: TITLE/PURPOSE OF EVENT: P_ C-114-7 1�4 M(-,G ejorIC- LOCATION AND ADDRESS: DATE OF FUNCTION: _/ TIMES OF FUNCTION: TYPE OF LIQUOR TO BE SERVED: DATE AND TIME WHEN LIQUOR DELIVERED: DATE AND TIME WHEN LIQUOR REMOVED: ZO 11 ADDITIONAL INFORMATION: ©1 7�__5 'I" <5p6E� 1�-gd Authorized Signator Federal Identification No-or Social Security Number VS M�pM�hC O�,O fQ,D TOWN OF LEXINGTON $ w A SELECTMEN'S OFFICE APRiI M1�M tr1NG� APPLICATION FOR ONE-DAY LIQUOR LICENSE The Board of Selectmen issues one-day liquor licenses to for-profit and non-profit organizations that serve liquor and charge either a cover charge or for each drink. Please fill in this form completely and return to the Selectmen's Office along with a check for$25.00 made payable to the Town of Lexington. BUSINESS/FUNDRAISING ORGANIZATION: fit{ JA A AAtt &&M&AH Pro CONTACT NAME AND NUMBER: Lk��C*Ixok AT ADDRESS FOR MAILING: 174 CAW- Age_-r Lf-K J4-r*t. AA4-• CZ42A EMAIL ADDRESS: TITLE/PURPOSE OF EVENT: a*d•1": cd4S An.T SwAk(. bt SSR.' LOCATION AND ADDRESS: µlgwprttkt,, RA%Ayt4 - 16oS ,iM3S A++IE. tB,It DATE OF FUNCTION: TIMES OF FUNCTION: TYPE OF LIQUOR TO BE SERVED: J&Lx , IjA& hums h .5m4!ti �A(m K• DATE AND TIME WHEN LIQUOR DELIVERED: DATE AND TIME WHEN LIQUOR REMOVED: 8y ,,,ctvtt- ,ws 3Jg +q ADDITIONAL INFORMATION: W& ,yrs RFYuc4j"I& eba "%AdT SAW fN&U Autho ' ed Signature Federal Identification No. or Social Security Number AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve and Sign Proclamation- Cary Memorial Library 150th Anniversary PRESENTER: ITEM NUMBER: Suzie Barry, Chairman CA SUMMARY- You are being asked to sign a proclarnation to commemorate the 150th Anniversary of the Cary Memorial 1-ibrary, SUGGESTED MOTION: Motion to approve the consent agenda FOLLOW-UP: Selectmen's Of DATE AND APPROXIMATE TIME ON AGENDA: 1/7/2-019 ATTACHMENTS: I)escription Type D ProHmamon (m,, Moinim)ljhmp, I Oih Hki�klip VNIcim) , n of lexington, c n ett APML g + Aw?• OFFICE OFSELECTMEN ,V4rV,C[ffj#fftjV.V Whereas in 1867 Maria Hastings Cary sent a proposal to Lexington's Board of Selectmen that read, "Having a regard for my native place, and wishing to promote its welfare by diffusing knowledge among its inhabitants...", Mrs. Cary offered theTown $1,000 to help establish a free public library, and, Whereas theTown of Lexington accepted Mrs. Cary's gift by a vote ofTown Meeting on April 20, 1868 and agreed to appropriate funds for an initial book collection, to provide a building, maintain it properly, and keep it open without charge to all the inhabitants, and, Whereas a Board of'T'rustees was established consisting of the Selectmen, School Committee, and the settled clergy to oversee the new library, and in gratitude to Mrs. Cary for her gift, it was agreed that the new library should bear her name, and, Whereas Cary Memorial Library opened to the public on :January 27, 1869 with an initial collection of 1,200 volumes, many donated by community members, and, Whereas today, the Cary Memorial Library has a collection of 312,000 items, circulates 860,000 items annually and welcomes more than a half million visitors each year, and, Whereas Cary Memorial Library is known to the citizens of Lexington as the intellectual hub of the town, a place where neighbors meet to read, learn, make, play and engage, NOW, IR Rf F()RE, WE', IRE BOARD O ,V., E(_'JMEW of the 'Town of Lexington, Massachusetts, do hereby proclaim :January 27, 2019 as m m in theTown of Lexington and urge all citizens to celebrate Cary Memorial Library's one hundred and fifty years of dedicated service to the residents, SUZANNEE BARRY.,CHAIRMAN JOSEPH N YAJO DOUGLAS M LU(ENIE.,VICE('HAIRMAN JILL HAI ,January 7, 2019