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HomeMy WebLinkAbout2018-12-18-LEXHAB-min LexHAB Board Meeting 1620 Massachusetts Avenue,Suite 4, Lexington, MA 02420 December 18, 2018 at 7:00 AM Minutes of the meeting held at the offices of LexHAB at 1620 Massachusetts Avenue in Lexington on December 18, 2018. Members present were Bob Burbidge, Les Savage, Bob Phelan, Bill Hays, Bill Kennedy, Donna Leary,Henry Liu, Gerry Howell,Martha Wood and Pat Goddard. Also present were Patricia S. Nelson, counsel to LexHAB and Bob Pressman of the Lexington Housing Partnership. The Chairman, Bill Kennedy presided. Minutes from the November 27, 2018 meeting were reviewed and accepted. FINANCIAL REPORT Gerry Howell Reviewed comparison of 2017 income and expenses Rents have increased. There was an increase in wages, reflecting the new employee on the payroll. LexHAB has hired Paychex to manage payroll. Office Equipment—LexHAB bought new computers. Bob Phelan reported agreement with Lexington Lawn for payment of accumulated invoices. Bob met with the owner and staff. Lexington Lawn agreed to accept$3400 less than what it was requesting. The parties agreed on a new billing process. Motion to sign a new contract with Lexington Lawn is approved and accepted. Repairs and Maintenance—Total $140,126.00 Major expenses per property were reviewed. Motion made to accept Treasurers report. Motion approved. ORGANIZATION A Task Force was set up to include Donna, Bob Burbidge and Les Savage to review and make recommendations identifying the responsibilities and authority of the Executive Director. After motion and second, the increases in minimum rents were approved, to be implemented for new leases and renewals. 1 bedroom -$200 2 bedroom -$300 3 bedroom -$400 4 bedroom -$500 Discussion of Multi Site. Pat G is reviewing the Multi-Site program. Pat G and the Board agreed to continue to review Multi-Site and other program capabilities. FARM VIEW Discussion of bidding process for Farm View construction, including review of the ability of local contractors to qualify as bidders on the project. Pat Goddard recommended LexHAB start with designer selection initially. Board agreed to contact Colin Smith for a rough proposal for the design work. WRIGHT FARM Lester Savage reported demo is expected to start by the end of the month. Students should start by end of January. Due to the death of the foreman and health issues, construction is behind in schedule. Pat Nelson reported that the Zoning Board of Appeals approved the comprehensive permit for Wright Farm. The Neighborhood meeting prior to the hearing had only one abutter present. Lester Savage reported that the completion date remains to be Fall/Early Winter 2019. Minuteman students will be involved. LEARY The Board agreed to ask Carol Kowalski to move forward with civil engineering and wetlands delineation for the site. EMPLOYEE HOUSING PROGRAM Discussion of options for employee housing program. Bill Kennedy agreed to set up meeting with Bill Daly and Ann Costas to review the options. NEW BUSINESS Pat Goddard reported new email addresses for LexHAB and its staff. Fe. r.l_en_ -¢:.c basin mann er@lexhab.or , Pat.._ ....-.._ irectcr( _Ixh :cr and IKaren Iverson -Accountin�(�lexhab.or Discussion of meetings to be standard to be 3rd Wednesday of each month. February vacation there will be a delay Discussion took place to give Executive Director the deciding power to fill the present two units currently vacant and schedule the interviews after the meeting. Motion accepted all in favor NEXT MEETING January 16,2018 at 7 AM EXECUTIVE SESSION The chairman then proposed that the Board go into executive session to consider tenant matters, stating that consideration of same in open session could have a detrimental effect on the negotiating position of a semi-public body, namely LexHAB, and might also affect adversely the privacy rights of tenants and that the Board not return open session at the end except to adjourn.