HomeMy WebLinkAbout2018-11-27-LEXHAB-min LexHAB Board Meeting
1620 Massachusetts Avenue,Suite 4, Lexington, MA 02420
November 27, 2018—7:00 AM
Minutes of the meeting held at the offices of LexHAB at 1620 Massachusetts Avenue in Lexington on
November 27, 2018
Members present were Pat Goddard, Bob Burbidge, Les Savage, Bob Phelan, Bill Hays, Bill
Kennedy,Donna Leary,Martha Wood and Gerry Howell, Treasurer. Absent were members
Henry Liu. Also present were Patricia S. Nelson, counsel to LexHAB and Bob Pressman of
the Lexington Housing Partnership,Sue Barry, Chairman of the Board of Selectman.
The Chairman, Bill Kennedy presided.
Minutes from the October 24, 2018 meeting were reviewed and accepted.
FINANCIAL REPORT
Gerry Howell Reviewed P & L previous year comparison. Revenues have increased. Total 600K more
than previous year of 536K. Expenses increased due to Condo Fees—include a fine that
Muzzey is attempting to charge LexHAB at $100/per day (approx. $15K). On advice of
counsel LexHAB is not paying the fines.
Repairs and Maintenance—Total $172,167 up considerably due to a lot of changeover of
apartments and remodeling.
Utilities—Fairview Solar credits being received.
Financial Services — Includes audit fees, Karen Iverson's fees, and interest expense
mortgages at Emerson Gardens and Hamblen Street units.
Bottom line — we have a net of $155K. 12/13 units have actually been turned over.
Discussion of reinstituting security deposit but no change was made in current policy.
Motion made to accept Treasurers report. Motion approved.
TASK FORCE REPORT
Pat Nelson Draft Monitoring Report prepared by RHSO following annual affordable housing audit.
Overall, the report was very positive. Pearlene, Donna and Karen were thanked by the
Board for their work on the excel spreadsheet for LexHAB's housing inventory, much
improved certification of tenant income and reorganization of files.
Discussion of tenant selection policies. Executive Director and Task Force to meet and
address tenant selection options.
FARM VIEW
Lester Savage Has not gone out to bid yet. More toward the New Year. Some potential bidders need
to be qualified.
Bill K Discussed moving forward by requesting CPA funding for a preliminary design.
Pat Goddard Supported preliminary design funding,explaining that the Town's Public process normally
requests funding for design prior to construction
WRIGHT FARM
Lester Savage Close to completing deleading. Windows installed and will be starting demolition. Bought
new doors. Students will start just before the end of the year.
Neighborhood abutter meeting Tuesday December 11 at Town Hall.
Pat Nelson Lester to attend Comprehensive Permit hearing with Pat N. on December 13, 2018.
LEXINGTON EMPLOYEE HOUSING PROGRAM
Bill K Need to go back to Town Manager. Needs further Discussion and be reviewed by Town
Council to meet legal requirements and documents. There are three options:
• Rent
• Rent to Own
• Own
Pat N Review of language in LexHAB charter
Bill Kennedy and Bill Hays to go to Town Manager to go forward with this. Bill Hays suggested researching
if any other towns do this to get some thoughts.
Office Organization
Pat Goddard LexHAB e mail address approved
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Will be working with Pearlene and Karen to switch Verizon to Comcast at the end of January.
No web page. Town's page is sufficient at this time.
CPC Funding
Bill K LexHAB made a request for 100K for operating expenses from CPC funds. Chair initially
turned down request. Bob Pressman suggested the possibility of resubmitting.
Bob Pressman For units that were purchased with CPA funds, Bob suggested that LexHAB could request
future capital expenses (not ordinary maintenance).
Bill K Board agreed to look into this further.
OTHER BUSINESS
Pat N Town Meeting approved transfer of the Rangeway property from the Town to LexHAB.
Rangeway has been operated as a LexHAB rental property for many years. When other
Town owned lots were transferred to LexHAB in 2004, Rangeway was mistakenly left out.
Town counsel is preparing the deed.
NEXT MEETING December 18, 2018 at 7 AM.
Next meeting will be Annual Meeting
Nominating Committee established
Martha Wood, Bob Burbidge, Bill Hays
EXECUTIVE SESSION
The chairman then proposed that the Board go into executive session to consider tenant matters, stating that
consideration of same in open session could have a detrimental effect on the negotiating position of a semi-public
body, namely LexHAB, and might also affect adversely the privacy rights of tenants and that the Board not return
open session at the end except to adjourn.