HomeMy WebLinkAbout2018-11-28-RECP-min LEXINGTON RECREATION & COMMUNITY PROGRAMS DEPARTMENT
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Personnel FY16 FY17 FY18
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Full Time 11.34 11.34 11.34
Part Time 268 285 301
Role:
To plan and administer public playgrounds and recreational facilities in the Town and to expand
and promote recreation, leisure activities, play, sport, physical fitness and education for all
citizens.
Appointed by the Town Manager: Recreation Committee
Chair Rick DeAngelis, Vice-Chair Lis ah Rhodes, Lisa O'Brien, Ruixi Yuan and Francesca Pfr
Appointed by the'Town Manager:
Director of Recreation and Community Programs Melissa Battite, since January 2017.
The Recreation and Community Programs Department provides seasonal and year round,
affordable, quality programs at well maintained facilities meeting the needs of the community.
Access to community programs and resources offers participants affordable opportunities for a
wide variety of passive and active recreation, wellness and leisure activities it promoting
social, emotional, cognitive well-being and wellness for our residents of all ages and abilities.
The Department operates as an Enterprise where program and facility fees cover the direct cost
of operations. There are three divisions within the department; Recreation, Community Center
and the Pine Meadows Golf Club. With thea ii the management of the Community
Center in 2015, tax levy funds support 3 FTE's at the Center. The Recreation & Community
Programs Department operating budget may increase or decrease year to year to meet changes
in enrollment and facility use demands. The Director of Recreation & Community Programs,
through the Recreation Committee, sets fees with thea rval of the Board of Selectmen. The
Department operating budget supports staff that manage and deliver programs along with the
supplies needed tooperate those programs. Revenue generated through the Recreation
Enterprise help fund Capital Improvement Projects and financially supports other Town services
including those provided by the Department of Public Works to thea is facilities, tennis
courts and golf course. In FY2018, the Department contributed $254,826 to cover the cost of
recreation employee benefits and indirect services provided to Recreation & Community
Programs by other town departments.
11/28/2018 12:49 PM
LEXINGTON RECREATION & COMMUNITY PROGRAMS DEPARTMENT
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220,743 Total Participants and Attendance
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Recreation Division:
a 65,285 total
0 7,237 participants in School-Year youth and adult programs and
leagues
M 4,638 participants in Summer programs and leagues
0 53,410 attendance at the Aquatics facilities
* Community Center Division:
- 120,572 total
0 4,893 Community Center program participants
0 115,679 drop-in, meetings, special events, and discussion groups
*
in Meadows Golf Division
- 34,886 total rounds played
Programs and Services
0 1,024 programs offered to residents
672 Recreation Division
o 352 Community Center
0 906 programs (88%) ran as scheduled
c) 608 of 672 Recreation Division for 90%
(:) 298 of 352 Community Center for 85%
0 51,445 hours permitted on athletic fields
0 18,019 permitted hours on Tennis Courts (Resident — 6,793; Recreation — 1,979;
a Leagues— 1,199; Public Schools and MIAA— 8,048).
0 1,496.50 hours of aquatic operations.
0 375 volunteers
o 7,946 volunteer hours
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• FY1 7 Capital Project (Enterprise) — in Meadows Improvements.
Reconstruction of the to green was completed in April 2018.
• FY1 7 CPA Project— Park Improvement/Athletic Field Improvement—Adams
Park. The ADA-accessible path at Adams Park was completed in August 2018.
• FY1 8 CPA Project—Town Pool Renovation (Construction phase). This phase of
the project was ongoing throughout the past year and is scheduled to be
completed in November 2018.
• FY1 8 CPA Project— Park & Playground Improvement— Franklin, Munroe, and
Center lyro® . The new in sets at Franklin, Munroe, ano Center were
installed in May 2018.
• FY1 8 CPA Project— Park Improvement/Athletic Field Improvement— Irrigation
Upgrade Project. The irrigation upgrades at the athletic fields are ongoing and
scheduled to be completed in November 2018.
11/28/2018 12:49 PM
LEXINGTON RECREATION & COMMUNITY PROGRAMS DEPARTMENT
• FY18 Capital Project (Enterprise) — Pine Meadows Equipment. A new greens
mower and trim mower were purchased in August 2017.
Partnerships with:
• Classes, Workshops & Activities:
o Lexington Police Department
■ RAD self-defense classes. One class designed for women & one
class for children during the April Vacation week
• Community Events:
LHS SADD Club & Human Services
■ Annual Haunted House
LPS, Human Services & Youth Services Council —
■ Middle School Early Release Programs -trips to Kimball Farm,
Nashoba Tubing, Boda Borg and Launch Trampoline.
Lexington Education Foundation, Yamaha School of Music & Academy of
Creative Arts in Burlington
■ LEF "Unplug Event" offering a morning of yoga, dancing, music,
and arts and crafts for the whole family
* Lexington Police, LPS, and the Bicycle Advisory Committee
■ Fifth Annual Bike Smart Safety Program
.D Community Stakeholders
■ Community Open House showcasing Yamaha Music School of
Boston, Empow Studios, Lex Media, Bina Farm, Cotting School,
Cary Library, Minuteman Community Education, Hayden
Recreation, Russian School of Math, SNAP, Munroe Center for the
Arts, Lexington Christian Academy, LexFun, Lextended Day,
Lexington Police Department and Lexington Human Services
• NFL Flag Football League —490 participants in FY18 including 98 footballs as
well as a flag belt and jersey for each participant.
New Initiatives and Services:
• Battle Green Tennis League —the Department continued its enhanced
partnership with the Battle Green Tennis League (BGTL) this year. League
members purchased their tennis ID card through the Department's website and
the BGTL website was hosted on the Department's website as well. Information
posted on the website included league rules, session availability forms, league
roster, and match schedule.
• PlayLocal —the Department implemented a new online tennis court reservation
system called PlayLocal. By going to www. local.com, people could view
court availability and make reservations on one of the 17 Town-owned tennis
courts.
• Programs: Pump It Up Basketball, Adaptive Multi-Sports,Clinic, Spring NFL
FLAG Football League, Yoga in the Park, Minuteman Strength & Conditioning
Clinic, Player Development Program (PDP) Girls Basketball & Leadership
Academy, Friday Night Hoops, and Walk ACROSS Lexington.
11/28/2018 12:49 PM
LEXINGTON RECREATION & COMMUNITY PROGRAMS DEPARTMENT
Grants &fyDding:
A total of$41,800 was received in grant funding serving 41 families and a total of 96
individual registrations.
• Community Endowment of Lexington - $1,000
o Offered two CPR/First Aid/AED courses and one train the trainer course
• Fund for Lexington - $15,000
o Scholarships for swim passes, summer camp and out of school time
activities. Approximately $5,100 went towards swim passes/swim
lessons, approximately $6,200 went towards summer camps/sports
clinics/tennis/Comm unity Center programs, and the remainder went
towards school-year programming.
• Dana Home Foundation - $25,800
o Funding tooffer Forever Fit, a cardio and weight training program that
combines group classes with personal training to Lexington residents age
60 and up. This results-proven program was funded for a third straight
year.
Recreation Division:
• Continued to offer a variety of non-sports programs and clinics throughout the
summer and school year for children and teens.
• Ongoing success of Adaptive Basketball, Smart Start Basketball, Youth
Basketball Clinics and In-Town Basketball Leagues, High School Basketball
League, Summer Basketball League, Ski and Snowboard programs at Nashoba
Valley, American Red Cross Swim Lessons, Minuteman Summer Sports Clinics,
Tennis Lessons and Clinics, and year-round Women's Fitness Boot Camp and
Adult Badminton.
• Increased participation in NFL FLAG Football League, American Red Cross
Swim Lessons, BUDA Ultimate Frisbee Clinics, Ice Skating Lessons, Youth and
Teen Rock Climbing, Youth and Adult Volleyball, Youth and Adult Tennis
Lessons, Adult Pickleball, Summer Basketball Skills Clinics, and Evening Drop-in
Gym @ LHS Field House.
• Ninth year of complete implementation of USTA Quick Start Tennis Program for
youth summer lessons.
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• Operates 73 hours per week.
• The End of the Summer Party attracted 300+ residents. There was a food truck,
DJ, prizes, and a movie played.
• Programs included 60+ wellness activities, a myriad of adult and youth classes
and clinics, 7 Family Fun night activities, school vacation programs and youth
special events.
11/28/2018 12:49 PM
LEXINGTON RECREATION & COMMUNITY PROGRAMS DEPARTMENT
Pine Meadows Golf Course
0 333 Golf League participants (2 youth leagues and 15 adult leagues)
0 45 Golf ID cards issued.
0 Received donated bench from the Sr. Golf League. Bench was installed at the
4th Tee Box area.
• A new greens mower and new trim mower were purchased in August 2017 and
the renovation of the 01 green was completed in April 2018.
Miscellaneous
• New LOGO. The department rolled out a new logo to represent and capture the
many programs and services.
• Follow us. The department is now on Instagram, adding to the social media
platform is also includes a department Facebook page.
• ONLINE REGISTRATION PROGRAM, implemented in March 2010, has seen
an increasing number of residents registering online. 9,296 of 25,367 total
registrations were processed online in FY2018. Online registrations represented
37% of total transactions and accounted for$956,219 of the total $1,695,070
program revenue in FY2018 (56%).
* Automated Customer Service counter was introduced at the swimming pool to
aIl ow the transactions to be processed utilizing the department software and
streamline the administrative support to this facility.
* 68 Coaches received weekly practice plans through Alpha Sports for our in-town
youth basketball leagues and clinics.
* Facilitated 3 Tournaments (Soccer Resort, Needham Soccer Club Memorial
Day Tournament, and LHS Boys Lacrosse Jamboree) in FY18.
* Private Run Camps: Coordinated the use of the Clarke Middle School, Diamond
Middle School, and Lincoln Park fields for 7 privately run camps/clinics
(Lexington United Soccer Club, Blue Cheetah Lacrosse Camp and Nike Field
Hockey Camp).
11/28/2018 12049 PM