Loading...
HomeMy WebLinkAbout2018-11-28-REC-min lOvs MOBp�'Y pQ IT]5 G x Town of Lexington Recreation Committee ,s b APPIL19 S FX INC, Frederick DeAngelis, Chairman Tel: (781) 698-4800 Lisah Rhodes, Vice Chair Fax: (781) 861-2747 Lisa O'Brien Ruixi(Ray) Yuan Francesca Pfrommer Recreation Committee Minutes of Meeting November 28, 2018 A meeting of the Recreation Committee was held on Wednesday,November 28, 2018 at 8:00pm in Room 237 of the Lexington Community Center, 39 Marrett Road, Lexington. Members Present: Rick DeAngelis, Lisah Rhodes, Lisa O'Brien, and Francesca Pfrommer Member Absent: Ruixi Yuan Staff Present: Melissa Battite, Director of Recreation and Community Programs,Peter Coleman, Assistant Director of Recreation, Christine Dean, Community Center Director, and Chris Filadoro, DPW Superintendent of Public Grounds Others Present: Eileen Jay(School Committee liaison), Doug Lucente (Board of Selectmen liaison), and Tom Shiple (18 Phinney Road, Lexington) 1. Meeting Minutes from October 17,2018 Lisah Rhodes moved and Lisa O'Brien seconded approval of the Recreation Committee Minutes of October 17, 2018. The Recreation Committee voted 4-0 to approve the minutes of October 17,2018. 2. Citizens and other Boards—None 3. Liaison Reports • Community Center Program Advisory Committee (CCPAC)—Francesca Pfrommer provided the CCPAC update. Items that were discussed at the CCPAC meeting on Thursday,November 8'included the CPR memorial to honor Dan Palent, the Lexington Special Education Parent Advisory Council(SEPAL)Resource Fair will be held on Saturday, March 2nd at the Community Center, the Cotton Farm revitalization project, and the curb cut-out in front of the Community Center for the Lexpress bus stop. Christine Dean, Community Center Director,reported that the Haunted House was a huge success as hundreds of children came through the facility the night of the event. Ms.Dean also stated that the CCPAC is in the process of adding a representative from the Lexington Youth Commission. • Lincoln Park Sub-Committee (LPSC)—Lisa O'Brien gave an update on the LPSC, which last met on Tuesday, October 30th. There are new members that need to be recognized by and current members that need to be reappointed by the Recreation Committee. David Williams will need to provide a list of active members. The fundraising for the Granite Forest is continuing and the LPSC will be invited to provide an update at the February Recreation Committee meeting. 2 • Community Preservation Committee (CPC) —Lisah Rhodes gave a quick update. The Recreation capital improvement proj ect requests for FY2020 were presented to the CPC on Thursday,November 8'by Peter Coleman, Assistant Director of Recreation. The CPC is currently receiving requests from all departments and organizations and their recommendations will be finalized by mid-January. • Board of Selectmen—Doug Lucente reported that the Selectmen will be hearing the Recreation capital improvement proj ect requests for FY2020 on Monday, December 3rd. • School Committee—Eileen Jay provided an updated on the later school start time that the School Committee is considering. The proposed later start time would be for Lexington High School only and the time frame is not definitive as it could go into effect for the 2019-2020 or 2020-2021 school year(still to be determined). Members of the Committee expressed their concerns about how a later start time would have a significant impact on after-school programming (both indoor and outdoor), and thus the revenue that could be generated by the department. Ms. Jay indicated that the proposed 45-minute later start time would not necessarily mean practice times would start 45 minutes later. This is a topic that will continue to be discussed at future Recreation Committee meetings. Melissa Battite, Director of Recreation and Community Programs, added that the Bicycle Advisory Committee (BAC) should come to a future meeting to provide an update to the Committee. 4. Inter Municipal Agreement with Minuteman High School Update Melissa Battite provided an update on the proposed Inter Municipal Agreement(IMA)with the Minuteman High School. The working group, community stakeholder design team, and executive team all continue to meet. Town Counsel will review the memo of understanding for the IMA next week, the Minuteman School Committee will discuss it at its meeting in mid- December, and the Town's executive team will review it on Thursday, December 13th. Staff will provide the term sheet for the IMA and the detailed cost breakdown for the proj ect, including which elements are and are not CPA-eligible, to the Community Preservation Committee on Thursday, January 10th 5. 5-Year Capital and Budget Updates Melissa Battite provided updates on the ongoing capital projects. The contractor for the athletic lighting project at the Center Recreation Complex has mobilized. It is anticipated that the project will be completed on or around April 1st. The bids for this project came in higher than expected. The lighting upgrades at the Center 91 baseball field and Center 92 softball field will be completed and the conduit for the lights at the tennis courts will be installed through this project. The Town Pool renovation project is nearing completion. The feasibility study for the Old Reservoir bathhouse is also nearing completion and the intent is to incorporate technology into this renovation project much like was done at the Town Pool. The capital proj ects page on the Department's website is now live. The Department's FY2020 operating budget was presented to the Board of Selectmen on Tuesday,November 27'and the FY2020 capital budget will be presented on Monday, December 3rd. 6. Recreation, Community Programs, and Parks Reports Melissa Battite, Christine Dean, and Peter Coleman provided the Committee with their monthly update. The November 2018 Recreation and Community Programs Report is included as an attachment to the minutes. The golf course management contract at Pine 39 MARRETT ROAD,LEXINGTON,MASSACHUSETTS 02421 3 Meadows will be awarded early next week. Ms. Battite reported that two companies submitted bids,which was the first time in a few cycels that multiple bids were received. A copy of the Department's FY2018 Annual Report was also distributed and is attached to the minutes. Chris Filadoro, DPW Superintendent of Public Grounds, gave the Parks Report. Owen Hartery, a DPW staff member,retired on Friday, October 26'after 40 years of service with the Town. Staff attended a two-day CPR/first aid training program recently. He also completed a site visit of Gillette Stadium earlier this month to look at the hybrid field. All of the rain this fall presented challenges with trying to keep the athletic fields playable. DPW is now gearing up for winter. The first plowable snowstorm is in the books and staff will be assisting with the initial set-up and installation of the outdoor skating rink at Fletcher Park. The next meeting of the Recreation Committee is scheduled to take place on Wednesday,December 19"at 7:00pm in Room 237 of the Lexington Community Center. This will be the fourth public meeting regarding the Center Track and Field reconstruction project,followed by the December Recreation Committee meeting. The November 28`" 2018 meeting of the Recreation Committee adjourned at 8:53pm. Respectfully submitted, Peter Coleman Assistant Director of Recreation The following documents/exhibits distributed at the meeting are attached: • Recreation and Community Programs Department FY2018 Annual Report • November 2018 Recreation & Community Programs Report 39 MARRETT ROAD,LEXINGTON,MASSACHUSETTS 02421