HomeMy WebLinkAbout2018-09-13-PBC-min S,77SR^h0 TOWN OF LEXINGTON
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Permanent Members
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, Co-Chairman: Jon Himmel & Co-Chairman Dick Perry
fix'"6`� Philip Coleman, Charles Favazzo, Carl Oldenburg,Peter Johnson, Howard Hobbs
Project Specific Members
Clarke&Diamond Schools Hastings Elementaty Fire Station Visitors Center LCP LCC
Margaret Coppe Curt Barrentine Robert Cunha Joel Berman Teresa Hank
Edwin Goodell Andrew Clarke Joseph Sirkovich Peter Kelly Wilson Manz
September 13, 2018
Members Present: Jon Himmel, Dick Perry, Philip Coleman, Charles Favazzo, Carl Oldenburg, Curt
Barrentine,Andrew Clarke
DPF Staff: Mike Cronin/Director of Public Facilities, Mark Barrett
7:00 -The meeting was called to order—201 Bedford Street
1. Fire Stations —Jeff McElravy(Tecton Architects)
Jeff updated the PBC on the status of the Temp Fire Station. The GC has been trending a touch
behind schedule on some parts of the project, however they are tentatively scheduled to perform
the punch list on Tuesday 9/18/18. We had originally planned to move fire admin in on 9/21 and
operations on 9/28. These dates are likely being pushed to 9/27 and 10/4, to make sure the
renovation work is complete. We are still waiting for Verizon to reinstall telephone service which
is also required for occupancy.
PBC asked about inspections , it was reported that above ceiling inspections were complete and
that the inspections group is very good about making frequent site visits to stay on top of issues
to be sure a final walkthrough/inspection doesn't lead to a long list of items that would effect
schedule.
Jeff updated PBC that the Filed Sub Bids were received for the Main Fire station and in total
($7,596,021)were .5% higher than the estimate of same ($7,557,280). The General Bids were
also received with an apparent low bid of$14,283,000 against an estimate of$14,983,694. In
total the bids received are within budget and the PBC was asked to support a recommendation
of award, pending completion of the due diligence review of the bids received, reference checks,
etc.
PBC asked if there would be a timing issue with the award of this contract and the completion of
the temp facility.
Motion made to recommend award of the Fire Station HQ contract for General
Construction to the lowest, responsible, qualified and eligible bidder in accordance with
MGL Bidding and award statutes, within the approved budget.
Motion made, seconded and approved
201 BEDFORD STREET• LEXINGTON, MASSACHUSETTS 02420
2. Hastings Elementary
DPF staff presented the follow up data to respond to a prior recommendation by the design team to
remove 1 inch of spray insulation from within the wall cavity at a potential savings of$110,000.
Letter from Green Engineer outlining insignificant energy efficiency value amounting to an
approximate $250 dollar increase in annual energy cost if removed.
Letter from acoustic engineer outlining no acoustical consequence of having vs removing the 1 inch
of insulation.
PBC discussion focused on the value of this layer of insulation as an infiltration barrier and that it
may still play an important role, and the elimination of it may not be an improvement.
PBC recommended to leave the layer of insulation in place and have a deduct alternate inserted in
the plans to obtain the value if removed.
3. Lexington Children's Place
DPF staff presented the Bid Tabulation for receipt of the general bids for the LCP project. Four GC
bids were received from prequalified GC's. The apparent low bidder is CTA Construction with a Bid
of$10,423,000 with Alt. #1: $(9,000) and Alt. #2: $98,500.
Also presented was a letter of recommendation from the design team recommending the award be
made to the low open bid including Alt. #1.
Staff outlined that Alt. #1 is to change the roofing from EPDM to PC and that presented a credit back
to the town of$9,000. Alt. #2 was to change from Metal siding to Zinc siding at an added cost of
$98,500. The change in Alt. #2 was purely an aesthetic choice as both materials had the same
operational and performance criteria.
Staff reviewed the project budget and the $80,271 overage of the Bid Costs ($11,916,000), as
compared to the Funded Construction Budget ($11,835,729), and demonstrated the slight
adjustments recommended to soft cost items within the budget (including a $27,000 savings from
A/E costs) to support the increased Construction Cost while remaining within the overall Project
Budget as funded.
Motion made to recommend award of the Lexington Children's Place Contract for General
Construction to the lowest, responsible, qualified and eligible bidder in accordance with MGL
Bidding and award statutes, within the approved budget.
Motion made, seconded and approved
4. Approval of PBC Minutes — PBC Committee
PBC minutes for 8/16/18 were distributed and reviewed by the Committee
Motion to approve the PBC minutes for August 16th, 2018.
Motion made, seconded and approved
PBC Meeting 09.13.18 2
5. General Items
Westview Cemetery
It was asked if the cemetery architects were returning for more discussion on that project. Staff
responded that the architect was not scheduled for this night as it was not believed that there was
sufficient direction given to the architect as to what was necessary for the meeting or the time to do
so.
It was also suggested that the project may have been stalled slightly by recent discussions with BOS
about some of the project details and the issue of adding the crematory or not.
PBC suggested that the timeline be examined for the overall project needs and that dates ought to
be established for when decisions need to be made. PBC also inquired about seeing what the
options were that would have been developed in the schematic design phase to see what led the
project to the plans developed and presented at the last meeting. Also, that the decision to have a
crematory or not, and whether it be adjoined to the main building or not; would be better known with
some additional design development once a decision on whether to incorporate a Crematorium is
known by PBC.
Sustainable Policy
A representative from the PBC presented a draft Sustainability Policy on July 11 th, 2018 to
representatives from the BOS, School Committee, Director or Public Facilities and the Town
Manager. What is the status on this draft since no feedback has been received to date.
Motion to adjourn was made and seconded: Meeting adjourned at 8:30PM.
PBC Meeting 09.13.18 3