HomeMy WebLinkAbout2018-12-06 BOS Summit Packet - Released Financial Summit 11
Board of Selectmen, School Committee,Appropriation Committee,
Capital Expenditures Committee
December 6, 2018
7:00 PM
Cafeteria, Hadley Public Services Building, 201 Bedford Street
AGENDA
ITEMS FOR INDIVIDUAL,CONSIDERATION
I, F Y2020 Revenue Projections and Revenue Allocation (45 min.) 7:00 p.m.
1 FY2020 Debt Service Projections (30 min.) 7:45 p.m.
1 Confirm Date for Summit 111 (5 min.) 8:15 p.m.
ADJOURN
I, Anticipated Adjournment 8:20 p.m.
The next regularly scheduled meeting of the Board of Selectmen is scheduled for Monday, December 17,
2018 at 7:00 p.m. in the Selectmen's Meeting Room, Town Office Building, 1625 Massachusetts Avenue,
Ilcarirkff Assistance Devices Available on Request LeAdla
All aveda thne and the otdcr of itcrns arc,apploAhnate and subject to charkgc� Recorded by LexMedia
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
F Y2020 Revenue Projections and Revenue Allocation(45 min.)
PRESENTER: ITEM
NUMBER:
Carolyn Kosnoff,Assistant Town
Manager for Finance IJ
SUMMARY-
Presentation on F Y2020 Revenue Projections and Revenue Allocation
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
12/6/2018 7:00 p.m.
ATTACHMENTS:
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Town of Lexington
FY2020 Revenue Projections
'Towin Manager's Office
Hinaince Department
Issued i it 6. 2018
�P Town of Lexington
C11
This revenue projection is being submitted to the Board of Selectmen as required under Section 13 of Chapter 753 of the Acts of 1968, as amended,
An Act Establishing the Selectmen-Town Manager Form of Government in the Town of Lexington. The projection is based on the most current data
available. As new information becomes available, the projections may be revised. The summary below presents Total General Fund Revenues and
Net General Fund Revenues. Total General Fund Revenues are annually recurring and non-recurring sources of revenue including transfers from
special revenue funds, Specialized Stabilization Funds and the Health Care Trust Fund. Net General Fund Revenues are Total General Fund
Revenues less revenues recommended to be set-aside to fund designated expenses. In FY2020, Total General Fund Operating Revenues are
projected to increase by approximately $7.76 million, or 3.7%. Net General Fund Revenues, those available to support school and municipal
operating budgets, are projected to increase by$9.7 million, or 4.4%.
I8'Y2019 I8'Y2020
Generall Fund IRevenue Suimmairy I8'Y2016 Actuall I8'Y2017 Actuall I8'Y2018 Actuall lBudgeted Projected $ 0/0
Pro ert Tax Lev Table 1 7$ 154,750,150 $ 161,865,816 7$ 169,332,125 $ 176,870,646 183,792,412 $ 6,921,766 -79--/.
State Aid $ 11,574,593 $ �13,309,888 $ �15,737,052 $ �15,996,335 16,211,973 $ 215,638 �1.3%
Local Receipts(Table 3) $ 15,319,55141 $ �15,233,227 $ 16,738,177 $ �13,656,479 �14,086,885 $ 430,406 3.2%
Available Funds Table 4) �157,654,839 $ 11,995,171 $ �147,842,963 $ 14,510,806 15,466,946 $ 956,139 6.6%
Other Available Funds-Use of Capital
Stabilization Fund(Table 4a) $ 620,567 $ 710,000 $ 324,500 $ 573,500 225,000 $ (348,500) -60.8%
'�e_venue Offsets $ 2,939,078 $ 1,650,210 $ 2,082,568
L 933,0751 $ 2,213,983 280,908 14.50%
�1,623,908 $ 1,629,135 $ 1,674,111 $ �1,646,939 $ �1,696,347 $ 49,408 3.0%
"Irotall Generall Fund Operatfing IRevenues $ 196,604,519 $ 203,093,028 $ 216,566,360 $ 221,321,631 $ 229, 655,581 $ 7,943,950 1.6%
fo�: !�
r !s�igM
-A t $
Less-=Revenues dot-Ando foir IDeMginated 9 go $ 12, 2
Pu $ 16,168,222 $ 15,155,959 $ �16,879,390 $ 12,951,982 $ �12,334,247 $ (617,735) -4.8%
Purposes
INet Generall Fund IRevenues $
Detailled Description:
rt 'Tax Levy: The FY2020 property tax levy - net of excluded debt service-is projected to incre�a�seapproximately$6.9 million, or 3.9%.
e y 6
y ow
1 0'
t�h2 0��2n e
I
ty J� 0 1/ 'Increase c_ �y
Is n�22�a n inclement 1�new growth.$ of000
0 plus
fo g� �
ct I f 0 19 0 w g owt stl�
ro osltl�� estimated
Pro p l��
The projected ted levy is a function of the FY2019 levy limit d by 2.5% per Proposition 2 112, plus an increment for new growth. FY2020 new
po c I Imit increase
I t I I
be a function of construction activity for the period July 1, 2018 to June 30, 2019. FY2020 new growth is estimated at$2,500,000
growth
w will
1 10
based
I Is Ic
a ed on a review of historical data on new growth.
State Aid: In FY2020, Chapter 70 projections are based on a per-pupil minimum aid increase of$25 per student as the State is now fully funding
Lexington's Foundation Aid under the Chaper 70 formula. No amounts above minimum aid are expected. Unrestricted General Government Aid is
projected to increase 2.0%from its FY2019 level, with total state aid projected to increase 1.3% Final FY2020 state aid numbers are likely to be
known in June 2019 when the Legislature adopts, and the Governor signs, the FY2020 State budget.
Local Receipts: FY2020 projections for each category of receipt are based on the history of actual collections and projections of 3 and 5 year
historical averages, unless otherwise specified in the supplemental tables of this document. FY2020 local receipts are estimated to increase by
approximately$430,406 or 3.2%over FY2019 estimates. The primary contributor to this growth is from Motor Vehicle Excise receipts, as well as an
Increase in investment income to reflect recent increases in the federal funds rate.
Available Funds: Available Funds are projected to increase by approximately$966,000 or 6.7%. This increase represents a net change driven
by an approximately$979,000 increase in Free Cash based on the certified value as of 7/1/18 compared to the amount that was appropriated to
support the FY2019 budget. In FY2020, it is proposed that$750,000 be used from the Health Claims Trust Fund to continue progress in funding
the Town's OPER liability, thus freeing up$750,000 in the tax levy. Another component of Available Funds is the proposed use of$141,000 of the
Transportation Demand Management Stabilization Fund to finance the Lexpress service and the Town's contribution to the REV Shuttle.
In FY2019, $573,500 was appropriated from the Capital Stabilization Fund to fund the ongoing mitigation of the debt service impacts of the
financing of large capital projects. Based on the current debt model, no appropriation for debt service mitigation will be required in FY2020.
2 of 27
Revenue Executive Summary 12/5/2018
�p Town of Lexington
C11
Revenue Offsets: Revenue Offsets are prqjected to increase by approximately$281,000 or �14.5%. Revenue Offsets represent the set-aside of
portion of prqjected revenues needed for particular purposes including:
(1)the component of state aid (Public Library aid reimbursement)that is distributed as Cherry Sheet aid, but, in fact, is a categorical grant that is
not available to support general fund operations;
(2)cherry sheet assessments-estimated charges to be levied by the Commonwealth to cover the costs of state and regional services provided to
the Town.Cherry Sheet Assessments assume a 3.5%increase in FY2019;
(3)the Assessor's Overlay account which covers the cost of abatements and exemptions granted to property taxpayers; and,
(4) potential snow and ice deficits.
The FY2020 increase in total revenue offsets is driven by the set-aside of an additional $150,000 in the Overlay account in anticipation of higher
utilization given that FY2020 is a recertification year; as well as$400,000 in estimated FY2020 revenue to cover a potential snow and ice deficit at
the of FY2019,which is an increase of$100,000 from the amount carried forward to FY2019 from FY2018. -------------
--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Enterprise Receipts: Enterprise Receipts are preliminarily projected to increase 3%. This category of revenue represents transfers from the
water,sewer and recreation enterprise funds to the General Fund to cover General Fund expenditures that support the operations of the water,
sewer and recreation departments. These figures will be revised upon completion of an update of last year's indirect cost analyses that is currently
---------------------------
----------
----------
----------
-Purposes.----
------------
---------- -------------------- -------------- -------- -------------------- --------------------------------------b
ffvenms,Set Aside for Desigmted 5�s represents components of Total General Fund Revenues that are set aside ffolr designated
p 0below.
. .. . .. . .... .......
............
........................
............
... ....................
.............
.............
�v ........................
.............
FLavaunwaas de for IDeMgnated lExpenses-IFY2020
Minanciiing Sources
=fax Levy free Cash =Other lrotA INotes
I Set-AMde for UnantHpated 200,000 200,000 Reserved for appropriation at the 2019 annuall
Current Fiscall Year INeeds town meeting to fund supplernentall appropriations
f7 to the FY2019 budget.
2 Other Post-Ernp1loyrnent 750,000 71,Cash
1,879,721 $750,000 from the tax(levy made avafie-from
Benefits(OPEB) the proposed use of this amount from the IHeallth
Insurance Clarris Trust Fund to fund IFY2020
IHeallth Insurance.
3 Unall1located 1,000,000 1,000,000 Set-aside for as yet to be identified IFY2020
purposes.
4 Cash CapiitA 3,700,000 $ 3,700,000
5 Appropriiate into 63,241 1,536,759 $ 1,600,000 To meet future capitall/debt service needs.
-
CapiitA Stabii1flzaUoin Fund
6 Appropriiate frorn $ 225,000 $ 225,000 Proposed use of Capitall stabilization Fund to holld
-SMMtabVllV�atuairn If'wairnd
7 "frainMUoin Free Cash out of 700,000 $ 700,000 5-year plan to wean off Free Cash for Operating
-2222222iagmtBud et fiiscall best ractVice
-
8 Street Improvement 1Progirairrn $ 2,616,801 $ 2,616,801 Consiistent wiith long-term street maintenance
------------------------------------------------------------------------------------
9 Munkilpall IBuiilldiing IEunvOope and $ 203,865 $ 203,865 Initially funded in 2006 override; increases by
Systems 2.50/lo per year.
10 Warrant ArtMes Getting to Net Zero+Diversity Advisory Task
- ------------------------
Force----------------
11 Support of Cornmunky Center $ 208,859 $ 208,859
Pro irairn "Transfer to ArtMle 5
:s aaa
13 Operathng lBudget $ - 2,900,000 2,900,000 $2,900,000 o Free Cash to support the IFY2020
operating budget.
14 Rethre INote for Land Purchases- $ 2,234,614 $ 2,234,614 To pay down notes issued for IPellham and Bedford
Idebt Serviice St.over 5 years.
3 of 27
Revenue Executive Summary 12/5/2018
Town of Lexington
Revenue Projections
1R.MMIEME,!
FY20:19-20Chan e
IFY 20 1.9 ll
l
'Tablie 1�: Prollperty'Tax 11 evy
Tax-Levy $ 148,286,733 $ 154,781,455 $ 161,960,336 $ 169,366,479 $ 176,870,646 $ 7,504,167 4.4%
Prop. 2.5% $ 3,709,681 $ 3,869,536 $ 4,049,008 $ 4,234,162 $ 4,421,766 $ 187,604 4.4%
New Growth $ 2,772,633 $ 3,309,344 $ 3,357,135 $ 3,270,005 $ 2,500,000 $ (770,005) -23.5%
Override/Excess Levy Capacity $ (18,897) $ (94,519) $ (34,354) NA NA
1.54,750,150 $161. 86581.6 $1.69 332. 1.2.51.76�970 646 1.83'792.41.2. .,.$ 6 92.1 '766 3.9076
'Tablie 2,State Aid
Chapter 70 $ 9,968,536 $ 11,631,074 $ 13,998,894 -14,217,984 $ 14,400,234 $ 182,250 -7-3%
Charter School Reimbursement $ 4,141 $ 893 $ 7,895 $ 893 $ 893 $ - 0.0%
Unrestricted Generall Government Aid $ 1,412,809 $ 1,473,560 $ 1,531,029 $ 1,584,615 $ 1,616,307 $ 31,692 2.0%
Veterans'Benefits&Exemptions $ 141,471 $ 156,427 $ 151,072 $ 144,382 $ 144,382 $ - 0.0%
Offsets(School Lunch&Library) $ 47,636 $ 47,934 $ 48,162 $ 48,461 $ 50,157 $ 1,696 3.5%
'1.'575'74,55;3-574,593 $ ':1.3,309,888 $ '1.5,737,052 $ 15,996,335 $ 1.6,211,973 $ 21.5,638 1.,3076
.Tablie 3. 11 ocall ll its 1-50,000 -7.-0%
Motor Vehicle Excise Tax $ 4,953,052 $ 5,350,418 $ 5,395,492 $ 5,080,00 $ 5,230,000
Other Excise $ 1,727,554 $ 1,616,713 $ 1,562,971 $ 1,645,000 $ 1,648,000 $ 3,000 0.2%
Penalties&Interest $ 595,423 $ 738,750 $ 1,090,335 $ 341,500 $ 341,500 $ - 0.0%
PILOT's $ 569,564 $ 589,351 $ 658,000 $ 614,000 $ 666,000 $ 52,000 8.5%
Rentals $ 255,391 $ 320,080 $ 494,770 $ 510,800 $ 516,800 $ 6,000 1.2%
Departmental-Schools $ 514,090 $ 584,683 $ 494,775 $ 443,500 $ 466,500 $ 23,000 5.2%
Departmentall-Municipall $ 1,939,957 $ 1,875,866 $ 2,611,729 $ 2,502,750 $ 2,513,000 $ 10,250 0.4%
Licenses&Permits $ 2,578,503 $ 2,827,036 $ 3,017,145 $ 1,941,550 $ 1,943,250 $ 1,700 0.1%
Speciall Assessments $ 27,645 $ 26,230 $ 19,038 $ 16,379 $ 15,835 $ (544) -3.3%
Fines&Forfeits $ 274,569 $ 214,300 $ 208,800 $ 216,000 $ 246,000 $ 30,000 13.9%
Investment Income $ 332,126 $ 573,023 $ 1,027,739 $ 345,000 $ 500,000 $ 155,000 44.9%
Miscellaneous Non-Recurring $ 1,551,666 $ 516,777 $ 157,384 $ - $ - $ - ---
Tall 4�:Aval ll -(28,00 0)-76-.8%
Parking $ 395,000 $ 625,265 $ 421,500 $ 413,00 $ 385,000
Cemetery Perpetuall Care Fund $ 105,000 $ 105,000 $ 48,500 $ 75,000 $ 50,000 $ (25,000) -33.3%
Cemetery Salle of Lots Fund $ - $ - $ 42,200 $ 55,090 $ 58,555 $ 3,465 6.3%
Free Cash* $ 13,087,810 $ 9,870,618 $ 13,269,721 $ 12,422,051 $ 13,401,094 $ 979,043 7.9%
Health Claims Trust Fund $ 1,858,947 $ 1,200,000 $ 750,000 $ 750,000 $ 750,000 $ - 0.0%
Transp.Demand Mgmt.Stab. Fund $ 137,000 $ 137,000 $ 141,000 $ 141,000 $ 141,000 $ 0.0%
Traffic Mitigation Stabilization Fund $ - $ 30,000 $ 25,000 $ - $ - $ ---
Center Improvement District Stabilization Fund $ $ - $ 27,000 $ 27,000 $ 27,000 $ 0.0%
PEG Access Speciall Revenue Fund $ $ $ - $ 623,267 $ 638,296 $ 15,029 2.4%
Betterments Fund $ $ $ - $ 4,398 $ 16,000 $ 11,602 263.8%
School Bus Stabilization Fund $ $ $ 18 $ - $ - $ - ---
Avalon Bay School Enrollment Mitigation Fund $ $ $ 45 $ - $ - $
Ballances from Prior Yr.Ca atilt Articles 71 082 27 288 117 979 _ _ $ _ ___
Ca irtall Pro acts Stabnlliizatoon Fund 620 567 710 000 324 500 573 500 225 000 348 500 OE-
,0
348500 6E.18E/bE
'Tablie 5'. Revenue Off-sets
Cherry Sheet Assessments $ (850,735) $ (850,915) $ (869,156) $ (834,614) $ (863,825) (29,211) 3.5%
Cherry Sheet Offsets-Public Libraries $ (47,636) $ (47,934) $ (48,162) $ (48,461) $ (50,157) $ (1,696) 3.5%
Overlay(abatements) $ (750,000) $ (751,361) $ (900,000) $ (750,000) $ (900,000) $ (150,000) 20.0%
Health Withholding Account Deficit $ (647,057) $ $ - $ - $ - $
Snow Deficit $ (643,650) $ $ (265,250) $ (300,000) $ (400,000) $ (100,000) 33.3%
5�wlataaf ll �� 2 959�675 --K11,6.50,2.1.0j_Lj2082.5681 L1.-L 933 01'75 250 905 1.4,50/6
'Tablie 6. Einter,)rise IReoen its
Water $ 898,614 $ 877,411 $ 872,458 $ 869,833 $ 895,928 $ 26,095 10%
Wastewater(Sewer) $ 478,354 $ 503,898 $ 546,827 $ 515,280 $ 530,738 $ 15,458 10%
Recreation&Commun�i /Pro rams
$ 246,940 $ 247826 $ 254826 $ 261826 $ 269 681 $ 7 855 3.0%
Sull i 5 1 -7
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AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
F Y2020 Debt Service Projections (30 min.)
PRESENTER: ITEM
NUMBER:
Carolyn Kosnoff,Assistant Town
Manager for Finance 12
SUMMARY-
Presentation on FY2020 Debt Service Projections
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
12/6/2018 7:45 p.m.
ATTACHMENTS:
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AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Confirm Date for Summit 111 (5 min.)
PRESENTER: ITEM
NUMBER:
Suzanne Barry, Chair 13
SUMMARY-
Proposed date for Summit III is January 31, 2019 at 7:00 p.m.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
12/6/2018 8:15 p.m.