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HomeMy WebLinkAbout2018-08-27 BOS-min Selectmen's Meeting--August 27, 2018 Page 1 of 13 SELECTMEN'S MEETING Monday, August 27, 2018 Following an Executive Session meeting that began at 6:15 p.m., a Regular Session meeting of the Lexington Board of Selectmen was called back to order at 7:17 p.m. on Monday, August 27, 2018 in the Selectmen's Meeting Room of theTown Office Building. Ms. Barry, Chair; Ms. Ciccolo, Mr. Pato; Mr. Lucente; and Ms. Hai were present as well as Ms. Axtell, ActingTown Manager; Mr. Makarious, 'Town Legal Counsel; and Ms. Siebert, Recording Secretary. Selectmen's Concerns and Liaison Roods Mr. Lucente expressed concern about the potential for confusion between Arlington and Bedford's new dockless bikeshare service, Lime Bikes, and Lexington's bikeshare program, Zagster. Lime Bikes have begun to appear in Lexington and he hopes the Board of Selectmen and the Bicycle Advisory Committee will look into the matter, first to determine the 'T'own's policy regarding the other bikeshare groups and, second, deciding how to communicate the policy to residents. Mr. Pato concurred and reported that the Bicycle Advisory Committee recently discussed the dockless bikesharing company and will study the issue. 'The Committee is also looking into the use of motorized scooters on the Minuteman Bike Path. Mr. Pato noted that the State Department ofTransportation will have a say on the motorized vehicle question. Mr. Pato reported that,leri Foutter will take over the leadership of the Lexington Housing Partnership. Current Chair Melinda Walker will step down but remain a member of the Board. Mr. Pato said the Policy Committee has met and will present two policies to the Board of Selectmen at a future meeting: I) a further revision to Battle Green usage, as requested byTown staff, and 2) a new draft to the Sustainable Design policy, submitted by Sustainable Lexington. Ms. Barry announced that the Board of Selectmen voted 4­0 to enter into contract negotiations with James Malloy for the position of Lexington 'Town Manager. Mr. Malloy is currently the Town Manager in Westborough, Ma. On behalf of the Board, Ms. Barry extended best wishes to the School Committee and new Superintendent,Julie Hackett for a successful first day of school tomorrow, August 29, 201& Acting'T'own_Mana�,erRe ®rt Ms. Axtell thanked the Health Department for its rapid and well-orchestrated response to a recent measles exposure in the town. Ms. Barry echoed Ms. Axtell's comments and praised Ms. Axtell's leadership and communication on this issue. Public He or License Conditions Ms. Barry reopened the Public Hearing at 7:22 p.m., continued from ,July 9, 2018. She welcomed 'Tricia Perez.-K.ennealy, owner of the Inn at Hastings Park, and 'Tricia Farnsworth, legal counsel for Ms. Perez.-Kennealy. Selectmen's Meeting--August 27, 2018 Page 2 of 13 Ms. Ciccolo recused herself on the matter as Ms. Perez.-Kennealy is a contributor to Ms. Ciccolo's campaign for State Representative. Ms. Barry stated that Ms. Perez.-Kennealy was before the Board to present a request to eliminate the seven conditions to the Inn's liquor license. At the end of the ,July 9, 2018 meeting, an agreement was reached that Ms. Perez.-Kennealy would work with Town Manager Carl Valente and Selectman Jill Hai to modify the seven conditions as the Board was not in favor of dropping them in their entirety. Ms. Barry set the parameters for continuation of the Public Hearing, saying the discussion would be about the liquor license conditions only, not about zoning or any of the other subjects within the memorandum of understanding between theTown and the Inn. Town Counsel Malarious confin-ned that this was indeed the scope of the hearing. Ms. Hai reported that, since ,July 9, Ms. Perez.-Kennealy has met with some of the Inn's abutters, as has Ms. Hai, and multiple emails and phone calls had been exchanged with interested residents. As a result of these communications, several iterations of revisions to the conditions had been drafted; the most recent draft has been reviewed and agreed to in principle by Ms. Perez.-K.ennealy, the abutters, andTown Counsel. Ms. Hai believes the dialogue has been constructive and that the current draft responds to the 'T'own's desire to support local business while remaining responsible to residents. The new conditions continue to limit the seating capacity of the Inn's dining/drinking facilities to 54; limit the porch seating capacity to 12, a subset of the 54--seating maximum; and pen-nit overnight guests only to receive food/alcohol service on the patio area contiguous to one of the guest rooms. The hours of service remain the same and quiet hours on the porch will begin at 9 p.m. nightly. In response to resident inquiry prior to the meeting, Ms. Hai added that as specified by the original Planned Development Permit passed byTown Meeting, the approved uses for the property are: an inn; a restaurant for on-premises consumption of food and beverages; an office for administration-, and accessory uses such as parking. The dimensional regulations state that the maximum seating capacity is 54. Ms. Hai reported that fon-ner Planning Director Aaron Henry has stated that the liquor license and its conditions are not mentioned in the special permit because liquor licensing is the purview of the Board of Selectmen, not the Planning Board, the Zoning Board of Appeals, orTown Meeting. Ms. Farnsworth thanked Ms. Hai for her efforts to bring the groups into accord and reiterated that the proposed revisions do not ask for an expansion of the current dining capacity or service area. The main focus of the Inn's request was to remove the distinction between Inn guest and dining room/lounge patron. Resident,lim Williams, 8 Stratham Road, presented several concerns he believes must be resolved before the Inn's license conditions can be altered. He said the current conditions were the result of promises made to the town in an effort gain approval and removal of any of them would be a breach of good faith. The problem, as he sees it, is the rezoning that allowed an Inn, restaurant, and bar to replace a retirement home in a residential neighborhood; the conditions were intended to contain noise and activity within the buildings. Mr. Williams believes the restrictions were not meant for a trial period only and that comparing the Inn to other establishments in differently zoned areas of town is irrelevant. Mr. Williams feels the negative effects of removing the restrictions would be unfairly borne by the Inn's abutters alone. Selectmen's Meeting--August 27, 2018 Page 3 of 13 ,Jay Kaufman, I Childs Road, believes that the Inn is an asset to the community and that its requests should be supported. Dawn McKenna, 9 Hancock Street, believes the Inn has been held to stricter standards than other businesses. If commercial taxpayers are to be encouraged, theTown should look favorably upon the Inn's request. As a resident living in the center of town, Ms. McKenna does not agree that the Inn's location can be described as "a quiet residential neighborhood". Cathy Gill, 43 Bertwell Road, said she also supports the request, adding that the Inn is a tasteful asset for the center of town. Ms. Gill believes that Ms. Perez.-Kennealy can be trusted to maintain high standards even if the restrictions are removed. Chris Dunham, 2006 Massachusetts Avenue, requested that the Board consider a capacity restriction for the patio, similar to the one placed on the porch seating. Tracy Horn, 8 Anthony Road, said she supports the Inn's request because it is an exemplary fine dining establishment that embellishes Lexington's reputation. Henry Liu, 18 BelfryTerrace, views the neighborhood as lively and vibrant, not quiet and residential. He supports the Inn's request and believes there should be no distinction between guest and patron, adding that the type of guest/patron attracted to the establishment is unlikely to be rowdy. ,lean Hobbs, 1998 Massachusetts Avenue, agreed that the Inn is an asset and that Ms. Perez.- Kennealy has been responsive to neighbor concerns. However, as a direct abutter, she is one of a small minority of townspeople who will bear the full impact of changing the conditions. Since the existing conditions have worked, she believes they should remain in place. ,Jim Wilson, 43 Locust Avenue, said he had attended the ,July 9, 2018 meeting to support the Inn's request and was surprised by some of the residents' concerns. He sees the area around the Inn as busy and the Inn as the smallest contributor to the overall activity. He believes the Inn's request is reasonable. Attorney Farnsworth clarified that the Inn hosts wedding ceremonies outside but the receptions take place indoors. This would not change if the conditions were amended and it is highly unlikely that all 54 of the patrons allowed would be out of doors simultaneously, as Mr. Dunham suggested. Ms. Farnsworth said the Inn will continue to protect the quiet and comfort of Inn guests if the conditions were revised/lifted. Ms. Perez clarified that the patio area would be available to Inn guests only. Mr. Lucente noted that over time, some of the neighbors and residents who were vehemently opposed to the Inn have come to support the Inn's request. He further noted that, in New England, the number of days an establishment can serve outdoors is limited. Mr. Lucente believes the Inn's requests are reasonable and emphasized that the conditions can be revisited every year when the liquor license is up for renewal. Mr. Pato believes the discussion between parties has been fruitful. He sees the role of the Selectmen's Meeting--August 27, 2018 Page 4 of 13 Selectmen as one which balances various interests; he feels that the condition changes, as revised, are minimal and subtle. Ms. Barry thanked all participants for their collaborative effort and concluded that the proposed changes to the conditions are subtle and non-material. She asked for a definition of the term "full meal service". Ms. Perez.-Kennealy commented that perhaps a term like "menu service" would be a better description and said there was further wordsmithing to be done, such a revision to make clear that alcohol must be transported to guest rooms outside the main building by staff. Ms. Hai agreed and said she would work with Ms. Perez.-Kennealy on these changes. Ms. Hai noted that a restriction is actually being added vis.4-vis porch capacity and that liquor laws and norms change, which is one reason liquor licenses are reviewed/renewed annually. Ms. Hai asked if the patio area is open to all Inn guests or just those staying in the adjacent rooms. Ms. Perez.-Kennealy replied that while it is technically possible that any/all Inn guests could access the patio, it is unlikely that this would ever transpire Ms. Barry said the Board had reached agreement to support the condition revisions. Three wordsmithing areas that will be addressed are: the replacement of"meal service" with "menu service"; the transportation of alcohol by staff to out buildings; and a change of date for the written approval request/response from January I to December 31. Ms. Hai, Ms. Perez.-Kinnealy, and Mr. Makarious will make these revisions and the Selectmen will vote on the revised liquor license at the September 5, 2018 meeting. Ms. Barry closed the Public Hearing at 8:03 p.m. and called a 3--minute recess. The meeting resumed at 8:06 p.m. Undate- Year-l--,—nd Budget Presenters Carolyn Kosnoff, AssistantTown Manager for Finance; and ,lennifer Hewitt, 'Town Budget Officer, reported some FY 18 budget adjustments to be made as the year-end books are being closed. Ms. Kosnoff noted some additional minor changes would be made in the coming weeks. Ms. Hewitt presented the 4 th Quarter analysis of FYI 8 General Fund, Enterprise Fund, and Revolving Fund business and balances, stating that Lexington is in a strong fiscal condition. FYI 8 Free Cash will easily exceed $10 which must be certified by the Department of Revenue prior to potential allocation(s) at the Special Town Meeting in November. Highlights of the analysis include: General Fund Revenues: • Revenues are $5M above projection-, • Local Receipts at 133.25% above budget-, • Property taxes collected are 99% of the total expected plus $2M in outstanding taxes from prior years-, Selectmen's Meeting--August 27, 2018 Page 5 of 13 0 Motor Vehicle excise tax collected was 112.06% of the amount budgeted for a total of $5,395,906; 0 let Fuel excise tax accounted for most of the over-expectation revenue in the "Other Excise" category. Ms. Hewitt reported that a large check was received in July of 2017-1 the timing of this revenue receipt is not always predictable-, 0 $830,000 was received in penalties and interest from the settlement ofTax Liens, which typically includes significant interest-, 0 All other Revenue Collection categories came in above budget to some extent with the exception of"Fines and Penalties." Ms. Hewitt attributed the decline to parking ticket fines that have gone down since the new parking policies were implemented. General Spending has been within appropriation levels with the exception of Snow Removal which is anticipated, as costs are variable and cannot be predicted. Ms. Hewitt said it is important to note that the Schools turned back $1,285,284 as of this analysis. Additionally, Health Insurance premiums increased by 4.3% instead of the 8% that was budgeted, returning an approximately $3M unused allocation. L-,nterRrise Funds. The three Enterprise Funds (Water, Sewer, and Recreation) spent within their allocations. The Finance department has closely monitored the Water and Sewer receipts as they did not come at the expected times but receipts are now on track. Delving into the question of why revenues lagged, Ms. Hewitt said it appears that usage last summer was lower than projected; the department is taking steps to ensure it captures usage more accurately so that payment better matches projections. Revolviqg1unds: All Revolving Funds are within appropriation levels with the exception of Senior Services which conducted a large trip at the end of the fiscal year, leading the department to exceed the allocation for the quarter. Participants' fees have since been processed and the shortage no longer exists. Discuss EqL13LVotin �,LHours November 1-Jection _ Nathalie Rice, Town Clerk, proposed dates and times for Early Voting the November 6, 2018 election, noting that in 2016, Early Voting accounted for 45% of the 38% of registered Lexingtonians who voted in that election. She does not expect the same level of participation at the 2018 midterrns but Early Voting is clearly popular. Ms. Rice proposed these dates/times: October 22, 2018 through October 26, 2018 from 8:30 a.m. to 4:30 p.m.: October 29, 2018 through November 2, 2018 from 8:30 a.m. to 4:30 p.m.; One late Thursday night, November 1, 2018 from 8:30 a.m. to 8:00 p.m.; and Saturday, October 27, 2018 from 9:00 a.m. to 3:00 p.m. Selectmen's Meeting--August 27, 2018 Page 6 of 13 Ms. Rice noted that only one'Thursday night is being proposed because of a Spectacle Management event in Cary Hall on the other'Thursday possible. Ms. Rice and Ms. Axtell discussed changing the voting place to theTown Office Building for the second date but ultimately decided it would cause confusion. Voting cannot be held in any site that serves alcohol, as Cary Hall does during Spectacle Management events. Ms. Rice will check with the Selectmen's Office to determine what time alcohol for the Spectacle Management event is scheduled to arrive in the building to determine if the'Thursday daytime hours could be stretched to 5:00 p.m. instead of ending at 4:30 p.m. Ms. Barry stated that since the Selectmen have not yet approved the conflicting date for Spectacle Management, the usual alcohol arrival time can be adjusted on the license. Ms. Rice noted that dates and times can be adjusted without another vote of the Selectmen as the State is most concerned about the location of the polls. Another night of the week is possible but Ms. Rice is inclined to maintain a consistent location. If a second night is added, she would prefer both nights be the same day of the week. Ms. Barry asked if Cary Memorial Building has been reserved for Early Voting in the 2020 election. Ms. Rice confirmed that it has. Mr. Pato said Early Voting should be prioritized over other Cary Hall events. Dawn McKenna, Precinct 9Town Meeting member, said she believes it would be more beneficial to hold Early Voting hours on two Saturdays than to try to find a second weekday night. Ms. Rice said, by law, Early Voting can only be held between certain dates and a second Saturday does not appear to be possible. Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the designation of the Cary Memorial Building at 1605 Massachusetts Avenue as Lexington's Early Voting location for the November 2018 Election for the following dates: October 22, 2018 through October 26, 2018 from 8:30 a.m. to 4:30 p.m.; October 29, 2018 through November 2, 2018 from 8:30 a.m. to 4:30 p.m.; one late Thursday night, November 1, 2018 from 8:30 a.m. to 8:00 p.m.; and Saturday, October 27, 2018 from 9:00 a.m. to 3:00 p.m. Ukdate. 1--emerald Ash Borer Chris Filadoro, Public Grounds Superintendent/Tree Warden reported that staff is working to keep abreast of the Ash Borer and to complete Lexington's public tree inventory. There are about 400 Ash Trees in the inventory, 24 of which have been evaluated and 5 have been removed. There have been no additional sightings since the pest was first identified. Mr. Filadoro and staff are in communication with the State and abutting towns' Tree Wardens about the situation. Tree removal work has been assisted by contractors to be done in a timely fashion. Ms. Barry asked how the department's work flow is going. Mr. Filadoro replied that the first priority is to mitigate the hazard, although other important work continues such as ensuring that school grounds are ready for opening day and preparing for the Minuteman Bikeway 25th anniversary celebration. He noted that tree debris is accepted at the Hartwell Avenue waste/composting site. Selectmen's Meeting--August 27, 2018 Page 7 of 13 Ms. Barry asked Ms. Axtell to have the Ash Borer information rotated once again to the main page of theTown website since residents may have missed the original July posting. The Emerald Ash Borer will remain a standing item for updates as needed. Public He Ms. Barry opened the Public Hearing at 8:28 p.m. Mr. Lucente recused himself because he is an abutter to the area under discussion. Ralph Pecora, Water/Sewer Superintendent, stated that the Lexington Department of Public Works (DPW) requests a three.-year Noise Bylaw Special Permit for Sewer Main Flushing. 'The DPW asks to begin work at 5:00 a.m. from Monday September 3, 2018 through Friday September 14, 2018 and also begin at 5:00 a.m. Monday through Friday the first two weeks in ,June for 2019 and 2020. 'The work area will be in and around theTown Center along Massachusetts Avenue from Meriam Street to Woburn Street. Adjacent streets that connect to Massachusetts Avenue between these two end points that have sewer mains will also be flushed. The work will entail the use of the sewer vac truck to flush the lines to ensure proper flow and is best done when vehicles and pedestrians are not present. The work is necessary to minimize the potential for sewer backups throughout this high use area. Per the Noise Bylaw, abutters have been mailed a notice of this public hearing and it was advertised twice in the Lexington Minuteman. Dawn McKenna, 9 Hancock Street, said she is concerned about giving long term permissions and asked if the Board would consider approving 2019 but hold off on the next two years until an impact evaluation can be made. Mr. Pecora said there have been noise complaints in recent years, which he believes is why these waivers must now be requested. Ms. Ciccolo said it would be helpful to get the word out to residents at a time closer to the work dates. If a multi-year approval is given now, how will residents know when to expect the possibility of noise early in the morning? Mr. Pato agreed, adding that a map should accompany the notification(s). Ms. Hai asked that a larger area be thought of as affected since noise travels. Mr. Pecora said such notification can be given, perhaps in a water/sewer bill. Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to grant a Noise Bylaw Special Pen-nit to the Lexington Department of Public Works to carry out Sewer Main Flushing in September of 2018 and ,lune of 2019 as requested. Ms. Barry closed the Public Hearing at 8:38 p.m. Grant of Location: Crown Castle Fiber-----Hartwell Avenue Ms. Barry opened the Grant of Location hearing at 8:39 p.m. Bob Walls, Crown Castle Fiber, requested approval of a plan from Crown Castle Fiber of 80 Central Street, Boxborough, Massachusetts to install 268' +-/.- of(I) 4" communication conduit, with necessary wires/cable. The purpose of the proposed installation is to provide utility service for the business located at 25 Hartwell Avenue. The proposed conduit installation is indicated on Selectmen's Meeting--August 27, 2018 Page 8 of 13 the plan titled "Proposed Conduit Installation at 25-32 Hartwell Avenue in Lexington, Massachusetts" which has been placed on file at the office of the Board of Selectmen. Mr. Walls said that a Police detail will be on duty at the site but two-way traffic will continue. 'The work would take place over the course of one day. Ms. Barry said that Hartwell Avenue is heavily trafficked and work should be timed with rush hour impacts in mind. She also asked that Hanscom Air Force Base be notified. Mr. Walls said starting work after 9 a.m. would be possible and that Crown Castle Fiber would coordinate with the Base. Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the petition of Crown Castle Fiber f 80 Central Street, Boxborough, MA 01719, to install 268' +-/.- of(I) 4" communication conduit, with necessary wires/cables therein, northeasterly in the public way on Hartwell Ave. from Existing Lightower 2'x4' Handhole at 32 Hartwell Ave. to Proposed 2'x4' Lightower Handhole 4 1, continuing 57' in a northerly direction in the public way to Proposed Lightower Handhole 42; continuing 97' in a northeasterly direction in the public way to Proposed Lightower Handhole 43; continuing 113'+-/.- in a northwesterly direction on private property to Proposed Lightower Handhole 44; and continuing 3' +-/.- in a northeasterly direction on private property to the building located at 25 Hartwell Ave. Hab 22 Hamblen Street Lester Savage and Bob Burbidge from LexHab asked the Selectmen to approve the purchase of 22 Hamblen Street, a 3--bedroom residence on .25 acres for $600,000, which is about$44,000 below assessed value. 'The homeowner, Marjorie Weerts, has offered it to theTown before putting it on the market, saying she wants to give back to the community and prefers that the dwelling not be torn down by a developer. Mr. Savage said the house would be a welcomed addition to LexHab's current housing inventory. Mr. Lucente asked what work needs to be done on the home. Mr. Savage said the home is very livable now, although a few updates are planned. Mr. Pato noted that the owner indicated a preference for Lexington occupants. Mr. Savage said the home would be on the 'T'own's affordable inventory but not added to the Subsidized Housing Inventory (SHI). Ms. Barry asked Mr. Savage and Mr. Burbidge to express the 'T'own's appreciation to Ms. Weerts for her thoughtful generosity, which demonstrates love for the community and an understanding of the need for affordable housing. Ms. Ciccolo agreed and said she wished there were more opportunities to save more of Lexington's smaller homes; she would like to see a fund established for this type of initiative using CPA funds. She asked how the purchase would be financed. Mr. Savage said LexHab would initially get a mortgage but is likely to request funds from the Community Preservation Fund. Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to authorize LexHab to purchase 22 Hamblen Street for $600,000. Selectmen's Meeting--August 27, 2018 Page 9 of 13 Sustainable Action Plan Mark Sandeen andTodd Rhodes of Sustainable Lexington, reported that the Sustainable Lexington Committee unanimously recommended that the Board of Selectmen approve the Sustainable Action Plan which is organized around ten sectors: Health, Safety, Buildings, Energy Water, Tran sportation, Food, Toxics & Waste, Environment, and Economy. The goal of the Plan is to improve Lexington's quality of life, health, resilience and sustainability. It also provides a way for multiple committees/boards/groups to collaborate and communicate in a transparent way and unlocks access to grants for environmental initiatives and climate change mitigation and adaptation. High priority programs, plans, and policies will be presented to the Board of Selectmen and, as appropriate, toTown Meeting and other elected boards for review and approval. Mr. Lucente thanked Mr. Sandeen and Mr. Rhodes for years of perseverance toward the creation of the Plan and said that, in the future, Sustainable Lexington might name sector leaders for the ten focus areas. Mr. Pato applauded Committee for its tremendous work, noting that even though the status of the Plan has been presented many times, the substance remains close to the original blueprint. One significant change has been the development of a workable framework for decision-making. Mr. Pato recommended that a cover letter be added to the Plan to explain the role it plays in the community. Ms. Barry asked how the stakeholder groups named in Appendix 2 of the Plan document would be maintained, noting that groups and committees change over time. Mr. Rhodes said that the committees can be amended every three years when the Plan undergoes its periodic review/revision. Mr. Rhodes added that theTown will learn a lot about the implementation process of implementation over time and adjustments to the document will be warranted. Ms. Barry asked that, for the initial document, the decommissioned committees be eliminated. Ms. Ciccolo noted that many groups have worked to move the Sustainability Plan along. She asked how to ensure that theTown is using the framework to its full advantage and asked that a workshop be devised to introduceTown committees to the Plan. Ms. Hai applauded the work of the Committee and the quality of the document. She believes it would be instructive to promote the impressive list of accomplishments as well as the on-going efforts and asked if Sustainable Lexington has enough volunteers to oversee the success of the initiative. Mr. Sandeen said Mr. Lucente's suggestion to identify section leaders is well worth consideration and that aTown staff member might become a liaison to the Committee. Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to accept and adopt the Sustainable Action Plan. Gettin �, to Net7ero EjRW _& _Report Mark Sandeen, Chair of Sustainable Lexington, and Lisa Fitzgibbons, Mothers Out Front/co.- Chair of Getting to Net Zero, recommended that the Board of Selectmen approve and adopt the Selectmen's Meeting--August 27, 2018 Page 10 of 13 Getting to Net ZeroTask Force recommendations and road map. Mr. Sandeen said that Getting to Net Zero is essentially the "Buildings" component of the Sustainable Action Plan presented previously. Mr. Sandeen shared energy use trends and the goals of Getting to Net Zero. The overall strategy recommendations include a transition to 100% renewable electricity; implementation of data collection and analysis processes to support strategic retrofit promotion and programming-, partnering with innovative organizations to implement cost.-effective retrofit packages and expand data availability; strategically promoting and develop fuel switching and energy efficiency retrofits; advocating for zero.-emission building codes, related code requirements and increase funding and financing options; and enhancing Lexington's capacity to implement this Irian by hiring sustainability director. Long term targets include: buildings will be powered by 100% renewable energy sources by 2040; Lexington will adopt a zero.-emission code by 2030; Lexington becomes a model for how the Paris Climate Accord is rolled out at the local level; Lexington revitalizes multi.-use commercial districts and is held up by others as an example of a successful zero.-emission and climate.-resilient neighborhood.-scale development by 2035. Next steps: assess performance; create energy & emissions tracking tool based on initial energy & emissions assessment to track performance against goals over 25 years; and receive Selectmen approval andTown Meeting funding for this tracking tool. Mr. Sandeen and Ms. Fitzgibbons thanked the other 10 members of theTask Force: Joe Pato, Board of Selectmen; Jeanne Krieger, Former Selectmen; Paul Lukez, Architect Sustainable 1 9 1 Communities; Wendall Kalsow, Architect Historical Renovations; Mike DiMinico, Sr. Director, King Street Properties; Melanie Waldron, VP, Boston Properties; Joseph Fulliero, Environmental Manager, Shire; JanetTerzano, Real Estate Agent, Barrett Sotheby's; Alessandro Allessandrini, School Committee; and MelisaTintocalis, Economic Development Director. The Selectmen praised the Committee's work, saying the goals are impressive and laudable, although a lot of work still lies ahead. Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to accept and adopt the Getting to Net ZeroTask Force final report. Review C;hare for Ad Hoc Crematory Sy Mr. Lucente submitted for comment a draft charge for the ad hoc Crematory Study Committee. The Committee composition would include seven voting members and I non.-voting Chair: I Selectman, I Lexington Interfaith Clergy Association representative, 4Town Meeting/Community representatives, I Board of Health Member, and I Permanent Building Committee member. 'The Appropriations and Capital Expenditures committees would be asked to provide liaisons and staff support would be through the Director of Public Works. At least one public comment meeting would be held. The overall goal is to have the Committee review safety risks, public health interests, operational and financial interests, and quality of life issues for Selectmen's Meeting—August 27, 2018 Page 11 of 13 those who desire a cremation option in town. The outcome of the Committee's work would be to recommend to build or not build a crematorium and, if built, determine the location. Mr. Pato said he believes the Committee's work can be accomplished fairly quickly but the timing should be clarified. Ms. Barry agreed on the deliverables and also recommended that they be broke into increments with specific dates for reporting to the Selectmen. Mr. Lucente noted that Mr. Pinsonnault hopes to put the project beforeTown Meeting in the spring. Ms. Ciccolo said she believes there is both need and desire in the community for a crematorium and research is necessary to decide how to proceed. She will ask the regional planning councils about collaboration and technical assistance grants that may be available for such a project. Mr. Lucente will add regional grant opportunities to the Committee charge. Ms. Hai agreed that looking beyond Lexington's borders is important to understand if other communities might also be embarking on a similar project. She does not want to slow down progress on a new Westview Cemetery building which might adversely affect working conditions or records keeping abilities at the facility. Dinesh Pattel, 22 Brent Road, provided a letter to the Board in support of a crematorium and thanked the Selectmen for seriously considering the matter. Dawn McKenna, 9 Hancock Street, suggested that a funeral director be added to the Committee composition. As aTown Meeting member, she would need to understand the financial viability of a crematorium by knowing the other facilities Lexington would compete with. Ms. Barry asked Mr. Lucente to make several minor edits and bring the charge back to the Selectmen on September 5, 2018, Mr. Lucente said he would discuss the timeline with Mr. Pinsonnault as well before the next meeting. Owner of FruiteLyo= SweetTony, Inc. now owns and operates Fruitee Yogurt at 1707 Massachusetts avenue. 'The new owner has applied for a Common Victualler License to reflect the new corporation name. Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve a Common Victualler License for SweetTony, Inc., d/b/a Fruitee Yogurt, 1707 Massachusetts Avenue. ADnrove_FY_19_-_FY_2_1_C_ollective BaranAreei n iit with Public Safety DispaLchers Ms. Barry was recused on this item as her husband is employed by theTown of Lexington. Ms. Ciccolo assumed the role of Chair. Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve and authorize the ActingTown Manager to sign the FY 19 .- 21 Collective Bargaining Agreement with Public Safety Dispatchers as previously discussed in Executive Session. A.Rrove Mer—norandur—n of Understanding with Crossing Guards Bar�aim�rig Chou Ms. Barry was recused on this item as her husband is employed by theTown of Lexington. Ms. Ciccolo continued in the role of Chair. Selectmen's Meeting--August 27, 2018 Page 12 of 13 Upon motion duly made and seconded, the Board of Selectmen voted 4­0 to approve and authorize the ActingTown Manager to sign the Memorandum of Understanding adjusting the detail rates for the Crossing Guard group effective August 6, 2018 as discussed in Executive Session on July 16, 201& It was noted,lune 2009 was the last time these detail rates were adjusted. ard for Visitors Center Ms. Axtell thanked Dawn McKenna, Chair of theTourism Committee, for championing the State grant funding efforts. Ms. McKenna clarified that the $200,000 is a direct gift enabled by Lexington's State representatives but another possible $675,000 is in the Bond Bill that has not yet been approved. The latter funding would go toward accessible bathrooms, walkways, entrances/exits, reformatted displays, and other accessibility features. Ms. Axtell clarified that the letter is directed to the $200,000 gift which also remains to be approved. Upon motion duly made and seconded, the Board voted 5­0 to approve the Chair signing the thank you letters addressed to Governor Baker; the Executive Office of Administration and Finance, and the Executive Office of Energy and Environmental Affairs for the recent allocation of$200,000 for the new Visitors Center. Mr. Pato noted that residents can also contribute toward the new Visitors Center. Consent Agenda 0 Approve Minutes Upon motion duly made and seconded, the Board of Selectmen voted 5­0 to approve the minutes of the following meeting dates: June, 4, 2018 Board of Selectmen; June 11, 2018 Center Streetscape; June 13, 2018 Board of Selectmen; June 14, 2018 Summit; June 18, 2018 ,Joint Board of Selectmen and School Committee- ,June 19, 2018 Board of Selectmen Goal Setting; ,June 25, 2018 Board of Selectmen, and further to approve and not release the Executive Session minutes of,June 19, 2018; June 25, 2018; July 17, 2018; July 23, 2018; and August 11, 201& 0 nue The Lexington Theatre Project, Inc. d/b/a Lexington Venue has submitted an application to renew their two theatre licenses for weekdays and Sundays. Their current license expires August 31, 2018. Fire inspection was completed on August 16, 2018 with no issues. Upon motion duly made and seconded, the Board of Selectmen voted 5­0 to approve the application and issue two theatre licenses to Lexington Theatre Project, Inc. d/b/a Lexington Venue, located at 1794 Massachusetts Avenue, for Cinema I and Cinema 2 to show movies weekdays and Sundays from September 1, 2018 through August 31, 20R Approve One-Day��Li uor Licenses Selectmen's Meeting--August 27, 2018 Page 13 of 13 Upon motion duly made and seconded, the Board of Selectmen voted 5­0 to approve two One Day liquor license requests from Spectacle Management to serve beer and wine at the following events being held in Cary Memorial Building, 1605 Massachusetts Avenue: John Pizzarelli, Saturday, September 15, 2018, 7:00 p.m. to 11 :00 p.m.; and Nils Lofgren, Friday, September 28, 2018, 7:00 p.m. to 11 :00 p.m. Upon motion duly made and seconded, the Board of Selectmen voted 5­0 to approve a One Day liquor license request from the Cary Memorial Library Foundation to serve beer, wine and whiskey at their "Cary Library After Dark" event being held on Saturday, October 20, 2018 from 7:00 p.m. to 9:00 p.m. at the Cary Library, 1874 Massachusetts Avenue. Upon motion duly made and seconded, the Board of Selectmen voted 5­0 to approve a One Day liquor license request from the Lexington Community Farms to serve beer, wine and mixed drinks at the following events being held in 52 Lowell Street, Lexington, MA: "Golden Hour In the Flowers" Fundraising/Donor Appreciation Dinner, Sunday, September 16, 2018, 5:00 p.m. to 7:00 p.m. (Rain date: Sunday, September 23, 2018 from 5:00 p.m. to 7:00 p.m.); and the Harvest Dinner Fundraiser, Sunday, October 28, 2018, 4:30 p.m. to 7:30 p.m. Upon motion duly made and seconded, the Board of Selectmen voted 5­0 to approve a One Day liquor license request from the Lexington Historical Society to serve beer and wine at their Armistice Day Poppy Gala Fundraiser event being held on Friday, October 19, 2018 from 6:00 p.m. to 10:00 p.m. at the Masonic Lodge, 3 Bedford Street. Upon motion duly made and seconded, the Board of Selectmen voted 5­0 to approve the request for a One Day liquor license from the Lexington Elks to serve beer and wine at their 4th Annual Pig Roast, 959 Waltham St., Sunday, September 16, 2018 from noon .- 6 p.m. As in past years, the event will be organized and managed to comply with ABCC regulations regarding the issuance of a One.-Day Alcohol License to an entity holding an existing alcohol license. 0 Water& Sewer Commitments and AdLustments Upon motion duly made and seconded, the Board of Selectmen voted 5­0 to approve Adjustments to Water/Sewer recommended by WSAB July 19, 2018 ($73,070.70); Adjustments to Water/Sewer recommended by WSAB July 26, 2018 ($31,196.17); Water& Sewer Commitrnent,July 2018 Cycle 9 Billing $390,595.03; and Water& Sewer Commitrnent,July 2018 Finals $19,870.36. Ad'ourn L_ Upon motion duly made and seconded, the Board of Selectmen voted 5­0 to adjourn at 10:00 1p.m. A true record; Attest: Kim Siebert, Recording Secretary