HomeMy WebLinkAbout2018-10-31-CEC-min �y w-AOR yrry.
Minutes of the
s \�� Lexington Capital Expenditures Committee (CEC) Meeting
n October 31, 2018
APRIL&",
II,E XI NGT.O
Location and Time: Town Office Building, Parker Room; 7:45 A.M.
Members Present: Charles Lamb, Chair; David Kanter, Vice-Chair & Clerk; Sandy Beebee;
Frank Smith; and Wendy Manz (arrived 7:49 A.M.)
Member Absent: Rod Cole
Others Present: Melissa Battite, Director, Recreation & Community Programs (R&CP);
Peter Coleman, Assistant Director of Recreation; Melinda Spencer, Administrative Manager,
R&CP; David Pinsonneault, Director, Department of Public Works (DPW; Christopher
Filadoro, Superintendent, DPW; Peter Rowe, Interim Assistance Superintendent for Finance
& Operations, Lexington Public Schools (LPS): Jennifer Judkins, Director of Digital Learning,
LPS; Carolyn Kosnoff, Assistant Town Manager for Finance; Jennifer Hewitt, Budget Officer
Documents Presented:
• Notice of CEC Meeting, October 31, 2018
• R&CP FY2020—FY2024 Capital Improvement Projects (CIPs)
• R&CP Response to CEC Questions Previously Provided Regarding the R&CP
FY2020—FY2024 CIPs, including Pine Meadows Golf Club Equipment sorted by
Replacement Date, October 30, 2018 (R&CP Q&A)
• Lexington Public Schools (LPS) Response to CEC Questions Previously Provided
Regarding the LPS FY2020—FY2024 CIP, October 30, 2018 (LPS Q&A)
• Draft #1 Capital Expenditures Committee Report to STM 2018-1, October 30, 2018
• Draft Input on Article 5, Hosmer House Reuse Study, Sandy Beebee,
October 31, 2018
Call to Order: Mr. Lamb called the meeting to order at 7:45 A.M.
Review of the R&CP FY2020—FY2024 CIPs
As the CEC had already reviewed the R&CP CIPs, at the Chair's request, Mr. Kanter used
the R&CP Q&A as a guide to lead the discussion through that set of CIPs. That discussion
addressed all of this Committee's earlier questions and those raised during this meeting, and
provided Ms. Battite and her attending staff with this Committee's feedback regarding any
remaining concerns and/or suggested revisions to those CIPs. The DPW and Finance
attendees also participated in the discussion.
Review of the LPS Non-Facility FY2020—FY2024 CIP
As the CEC had already reviewed the LPS CIP, at Mr. Rowes request, Ms. Judkins lead the
discussion using the LPS Q&A about that CIP. That discussion addressed all of this
Committee's earlier questions and those raised during this meeting, and provided
Ms. Judkins and Mr. Rowe with this Committee's feedback regarding any concerns and/or
suggested revisions to that CIP.
CEC Report to the November 13, 2018, STM (2018-1):
The Committee discussed the Draft #1 with its preliminary texts for Article 3, Appropriate for
Center Streetscape Design; for Article 8, Establish and Appropriate To and From Specified
Stabilization Funds; and Ms. Beebee's input for Article 5, Appropriate for Hosmer House
Reuse Study. Mr. Kanter explained that Article 6, Amend FY201 Operating, Enterprise and
Page 1 of 2
Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting
October 31, 2018
CPA Budgets, was absent from the draft as recent information from the Finance department
revealed that none of the actions expected under that Article had any Capital implications
and, therefore, our Committee does not report on them.
• Article I All the members had serious concerns because of the absence of any
capital-funding model that would show the impact of the $9,372,350 appropriation for
the construction phase of the project that is planned for the 2019 Annual Town Meeting
(ATM). Therefore, the Committee found appropriating the final design funds was not
prudent in the absence of such modeling and of any prioritization of the project against
the large number of other high cost, competing, projects expected at the 2019 ATM.
A Motion was made and seconded to take another preliminary vote on supporting
Article I Vote: 0-5
• Article 5: The Committee discussed that any action related to the future placement of
the Hosmer House requires an authorization by the Town's Historic Districts
Commission (HDC), there was a previous decision by the HDC explicitly restricting a
move of that House, and no new HDC position has, at this time, been taken. Further,
and significant, is that a move somewhere was needed not to jeopardize the current
Police-Station design. The Committee held that the absence of an HDC decision and
the scope of the proposed reuse study was presumptively broad, A Motion was made
and seconded to take a preliminary vote on supporting Article 5. Vote: 0-5.
• Article 8: The members had no concerns with the three actions under this Article. A
Motion as made and seconded to take a preliminary vote on supporting Article 8: Vote-
5-0
Approve Minutes: None were available.
Adjourn: A Motion was made and seconded at 10:14 A.M. to adjourn. Vote: 5-0.
These Minutes were approved by the CEC at its meeting on November 7, 2018.
Page 2 of 2