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HomeMy WebLinkAbout2018-11-02-CEC-min �y w-AOR yrry. Minutes of the s \�� Lexington Capital Expenditures Committee (CEC) Meeting November 2, 2018 � APRIL&", yI,E XI NGT.O, Location and Time: Town Office Building, Dawes Room; 7:45 A.M. Members Present: Charles Lamb, Chair; David Kanter, Vice-Chair & Clerk; Sandy Beebee; Rod Cole; Frank Smith; and Wendy Manz Members Absent: None Others Present: James "Jim" Malloy, Town Manager; Suzie Barry, Chair, Board of Selectmen, David Pinsonnault, Director, Department of Public Works; Bob Pressman, Member, Community Preservation Committee (CPC). Documents Presented: • Notice of CEC Meeting, October 31, 2018 • Draft #2 Capital Expenditures Committee Report to the November 23, 2018, Special Town Meeting (STM 2018-1), November 1, 2018 • Summary of Projected Applications to the Community Preservation Committee for Funding at the 2019 Annual Town Meeting, Bob Pressman, November 2, 2018 Call to Order: Mr. Lamb called the meeting to order at 7:45 A.M. Introduction to, and Discussion with, Mr. Malloy: Each Committee member introduced themselves to Mr. Malloy and he provided information on some of his responsibilities and experiences in his previous positions. There followed an exchange between him and the Committee that focused at length on the topic of what approach he is now taking as our Town Manager regarding Capital planning and long-range modeling of how all the foreseen Capital projects would be financed and prioritized. The whole Committee expressed its appreciation for his candor with the Committee and welcomed the key decisions, commitments, and other aspects he described in his approach to being our Town Manager. CEC Report to the November 13, 2018, STM (2018-1): 1. STM 2018-1, Article 3, Appropriate for Center Streetscape Design) • The Committee had a dialogue with Ms. Barry, Mr. Pinsonnault, and Mr. Malloy regarding the Center Streetscape Project, the positions they held on the importance of the project to the Town, its completion date being by 2024 so as to be ready for the Town's celebration in 2025 of the 250th anniversary of the 1775 Battle of Lexington, and the much more expensive set of funding requests likely to reach the 2019 ATM when compared with this year's ATM. • The Committee was now convinced that, provided the design-and-construction cost/estimate history, other critical-to-this-Committee concerns and understandings from that dialogue, along with conditions, were include in our report, this Committee could support the Article. It was Moved and Seconded that the CEC supports Article 3 with our report including those matters. Vote: 6-0 2. STM 2018-1, Article 5, Appropriate for Hosmer House Reuse Study • The Committee discussed that as it's earlier-taken position was based on the Warrant-Articles very-broad language and the accompanying Description's broad Page 1 of 2 Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting November 2, 2018 scope of the study, and the Committee has, all along, held the absence of the Historic Districts Commission's permission to do something with that House so as not to jeopardize the Police-Station design was the first and essential step. As some more-limited work is needed to insure no adverse effect on the Police-Station project. The Committee agreed it could support the Article if that support was conditioned on limiting the study to resolving those more-constrained issues and limitations. It was Moved and Seconded that the CEC supports Article 5 predicated to specific provisions to achieve the more-constrained issues and more-limited scope. Vote: 6-0 3. STM 2018-1, Article 8, Establish and Appropriate To and From Specified Stabilization Funds: The Committee found no basis for changing its earlier position to support this Article, but, in order to capture a 6t" -member's vote, it was Moved and Seconded to support the Capital-related elements in Article 8. Vote: 6-0 4. Approval of the report: Throughout the meeting, the language in Draft#2 of the report was changed to reflect what was agreed-to regarding Articles 3 & 5. (No change was needed for Article #8.) It was Moved and Seconded to approve the report with the Chair and Vice-Chair having permission to make changes to the text throughout the report only for the purposes of reinforcing or more-clearly stating the basis for the Committee's positions and correcting errors. Vote 6-0 Ms. Manz departed at 9:15 A.M. Public Comment: Mr. Pressman presented his information on the large number of applications for funding at the 2019 ATM from the Community Preservation Fund (CPF). He advised those likely to be presented this fall to the CPC have a high, aggregate, dollar amount. He cautioned that those that might be funded—whether with cash or financing—will present a major challenge to the CPC in determining which can be approved in the light of the limited funds that will be available in the CPF and the existing debt service, over multiple years, that the CPF must cover. This Committee; however, will only take presentations, and report to that ATM, on the applications approved by the CPC. Approve Minutes: None were available. Adjourn: A Motion was made and seconded at 9:25 A.M. to adjourn. Vote: 5-0. These Minutes were approved by the CEC at its meeting on November 7, 2018. Page 2 of 2