HomeMy WebLinkAbout2018-09-11-REC-min.attach4 „e Town of �� - F�'2020-F�'2024 �-���t0lImprovement Projects
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1, if-o I' Project Name: Pine Meadows Improvements Date: 30-Aug-05
Project ID Number 280 Revision Date: 06'aep'18
Submitted By. Manoousamte Department: Rec&Comm Programs Priority# 5
First Year Submission? Phone#' (781)698-4801 E-mail muooime|exinntunmu.nov
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Descrimtiao of Project;
In FY2020,the Recreation Committee requests$75,000 from the Recreation Enterprise to conduct a series of improvements at the Pine
Meadows Golf Club. The improvements will include reconstructing the bunkers on the 6th and 7th Qreen,filling in the sand bunker on the 5th
hole to a grass hollow and regrade the approach,reconstructing the cart paths on the 1st hole by the green to the 2nd tee and from the parking
lot to the 5th tee, relocating the cart path at the 4th green,extending the cart path on the 6th and 7th holes and repairing the grading,and
installing an accessible path from the accessible parking spaces to the practice area abutting the parking lot.
The sand bunker renovations will help to improve the maintenance at the course and increase the pace of play,which will be beneficial for the
golfers. The paved cart paths are over 20 years old and showing signs of severe cracking and need to be replaced. The stone dust cart paths
require reconstruction and grading for improved drainage in the fairway and rough. There is currently no accessible route from the accessible
parking spaces to the practice area that abuts the parking lot. The impending curb will be removed and a path installed through the grass leading
to the practice area.
Fv%ouo'$so.000instoonowfainwayuunxersontxoonuanurmho|ex'nemovotheoxony tree and install greenside bunker at the 8th hole, and
reconstruct the bunker on the 9th green and expand the tee at the 9th hole.
tifisatimn/Benwfit:
Pine Meadows is a valuable open space and recreational resource area for the Town of Lexington. It is used year round by residents to play golf,
cross-country ski,sled and walk. Improvements are necessary to provide quality playing conditions. This will ensure an enjoyable golfing
experience resulting in more play and revenue for the Town.
Impact if not completed:
If the project is not unuertoman,we will continue to have difficulty maintaining these areas. Significant costs have been incurred in the past
attempting to minimize the issue and correct the problems.
Timeframe: Replace. Frea
Develop specifications after Town Meeting approval and perform renovations beginning in November 2019 20 Years
Stakeholders:
Residents, Non-Residents, DPW, Recreation&Community Programs, Lexington Public Schools,Lexington High Golf Team,Minuteman High
School,and the Conservation Commission
0 eratina BudawtDmmsact:
A reduction in revenue if the fairways,greens and tee boxes are not playable.
~-- --- -
Cost Analysis:
Funding Source: Levy CPA Revolving State Aid vvute, Sewer • Recreation Private Other
Capital Funding Request
Recurring Cost
— �� - --- _______ ----- ---
9/19/2018 3:33:53 PM
Town of Lexington - FY 2020-FY 2024 Capital Improvement Projects
Project Name: Pine Meadows Improvements Date: 30-Aug-05
Project ID Number: 280 Revision Date: 06-Sep-18
Submitted By. Melissa BattitePriority# 5
Department: Rec&Comm Programs
First Year Submission? Phone#: (781)698-4801 E-mail mbattite@lexinotonma.qov
280 $0.00
2020 2021 2022 2023 2024 Totals
Site Acquisition $0 1
$0 so 1
$0 $0 $0 Maintenance Cycle
Design/Engineer $8,000 1 $0 $5,000 $0 $0 $13,000 1 Years
Construction $62,000 1 $0 $50,000 $0 $0 $112,000 CPA Purpose I
Equipment $0 1 $0 $0 $0 $0 $0 11 Open Space
Contingency $5,000 $0 $5,000 $0 $0 $10,000 Recreation
Totals $75,000 $0 $60,000 $0 $0 $135,000 '1 Historic
CPA Amt.Req. $0 $0 $0 j $0 $0 L Housing
as's of Cost Proiection.
The cost is based on an estimate provided by a golf course architect in August 2018.
9/19/2018 3:33:53 PM
Town of ---- g--» - FY-0-0-FY-0-4 Capital Improvement Projects
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Project Name: Park and Playground Improvements Date: 30-Aug-05
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Project ID Number 282 Revision Date: 0e'Snn'18
Submitted By^ Chris Filadoro Department: Rec&Comm Programs Priority# 10
First Year Submission? Phone#. (781)274-8355 E-mail vn|aunme|oxi"noonmo�oov
-- - - --
p0schmtimmafPnmiect:
The Recreation Committee requests$92,000 in FY2021 to update and replace the playground equipment,install safety surfacing,and install a
bike rack at Sutherland Park. Additionally,at the recommendation of in the ADA Compliance Study that was completed in 2017 the surfacing
tiles at the entrance of the playground will be reset,an accessible route to the dugouts at the baseball field will be created,and an accessible
path will be extended from the existing asphalt path to the water fountain near the entrance of the park.
FY2022-$105,000 to update and replace the playground equipment, install safety surfacing,and install a bike rack at Rindge Park. Additionally
based on the recommendations in the ADA Compliance Study the walkway leading to the playground will also be renovated to meet the
minimum width regulations and have a running slope of less than 5%and an accessible path leading to the Arlington Reservoir Trail and a
connection to the basketball courts will also be installed
FY2023-$70,000 to update and replace the playground equipment,install safety surfacing,and install a bike rack at Kinneens Park.
The proposed playground improvements will renovate and rehabilitate existing safety surfacing and equipment so that all sites will be in
compliance with the Consumer Product Safety Commission (CpSC) ,American Society for Testing and Materials (ASTM) and the American
with Disabilities Act (ADA)
Justification/Benefit:
The existing play equipment at Sutherland Park, Rindge Park,and Kinneens Park is outdated and needs to be replaced. It is used by the
neighborhood children. The playground equipment at Sutherland was last replaced in 2000,the playground equipment at Rindge was last
replaced in 2005,and the playground equipment at Kinneen was last replaced in 2004
Impact if not completed:
The current playground nquipment,use zones,and surfacing do not comply with CPGC.ASTM or ADA standards, As the equipment continues to
age and deteriorate,more frequent inspections,repairs and equipment removal will be needed to ensure that the users are safe. This is neither
cost effective nor efficient.
Timeframe: Replace. Fneg,_
Fall 2020 15 Years
Stakeholders:
Residents
Operating Budget Impact:
no impact to the operating budget
Cost Analysis:
Funding Source: Levy • CPA Revolving State Aid Water Sewer Recreation Private Other
Capital Funding Request
Recurring Cost
Town of Lexington - FY 2020-FY 2024 Capital Improvement Projects
Ink 4 r l',11
1 4.11.70 I Project Name: Park and Playground Improvements Date: 30-Aug-05
Project ID Number 282 Revision Date: 06-Sep-18
Submitted By. Chrus Filadoro Department: Rec&Comm Programs Priority# 10
First Year Submission? Phone# (781)274-8355 E-mail cfiladoro@lexinotonma.00v
282 $0.00
2020 2021 2022 2023 2024 Totals
Site Acquisition $0 ' $0 $0 $0 $0 ' $0 Maintenance Cycle
Design/Engineer $0 $10000 $10,000 1 $5,000 $0 $25,000 1 Years
Construction $0 $32,000 $45,000 $17,500 $0 $94,500 CPA Purpose
Equipment $0 $45,000 $45,000 ' $42,500 $0 $132,500 Open Space
Contingency $0 ' $5,000 $5,000 $5,000 $0 $15,000 11'0, Recreation
Totals $0 $92,000 $105,000 ' $70,000 111 $0 $267,000 I( Historic
CPA Amt.Req. $0 $92,000 $105,000 _ $70,000 $0 j Housing
Basis of Cost Projection:
The cost projections are based on similar renovation projects and a cost estimate provided in August 2017
------ -----'9/19V0I9-3:33:753--PM
Town of Lexington - FY2020-FY2024Capital Improvement Projects
111 4
'� ��� � Project Name: Park Improvements-Athletic FieldDate: 15-Gep-0e
Project ID Number. 518 Revision Date: 06'3ep'18
Submitted By^ Chris Filadoro Department: Rec&Comm Programs Priority# 4
First Year Submission? Phone#. (781)274-8355 E-mail ufi|auom@|exmnvo"mamow
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Descr|ptipnof Proiect:
The Town of Lexington athletic fields see excessive use and timely renovations and updates are critical to provide safe and playable fields for all
user groups. The athletic fields are used by the Residents,Non-Residents,Lexington Public Schools,Youth and Adult League programs,
Recreation&Community Programs and by youth&adult organizations and neighborhood families evenings and weekends. Proposed future
renovations will include natural turf,drainage,new irrigation systems where applicable) and site amenities (benches,backstops,etc.)
FY2020 $*35.000: Diamond Middle School Field renovation will include drainage,laser grading,and new irrigation controls. AddiUunoUy,at the
recommendation of the ADA Compliance Study that was completed in 2017 while there is an accessible walk leading from the parking lot to the
fields,there is no accessible route between the ball fields and their respective team areas. An accessible route will be installed along the fence
on the west side of the site that connects the ball fields to each other and the parking lot. An accessible walk leading from the parking lot and
fields to the portable bathroom facility will also be provided.
FY2021 -$360,000: Harrington School Field renovation will include excavating the infield areas,laser grading ($125.00O) .and new in-ground
irrigation systems at the Harrington,Bowman,and Franklin ($150.000) Additionaly,based on the recommendations in the ADA Compliance
Study at Harnngton, the gravel driveway from Lowell Street into the site will be paved to allow for the provision of additional accessible parking
and a formal entrance. A route from the school drive to the softball and baseball team areas will also be created and the team areas will be
renovated to provide more appropriate wheelchair space,which would make them accessible.
FY2022-$125.000: Muzzey Field renovation will include irrigation upgrades,laser grading,and new natural grass.
FY2023 $190.000: Fiske Field renovation will include irrigation upgrades,laser grading,new natural grass,and new backstops. AddiUona|x,
based on the recommendations in the ADA Compliance Study,additional walks will be installed to provide accessibility to the various ball field
team areas and these walks should be extended beyond the team areas to provide general access to the shared outfields in the center of the
site.
FY2024 $195.000: Bridge Field renovation will include irrigation upgrades,laser grading,new natural grass,and new backstops. Additionaly
based on the recommendations in the ADA Compliance Study,the route to the fields from the sidewalk that runs along the school's entrance
driveway will be formalized to become compliant with accessibility regulations, The routes between the two softball field and the playground will
also be formalized to provide universal access throughout the site,
Justification/Benefit:
Safety for all participants is the major concern and improving upon the safety of the fields is the major benefit to all users. The Town of Lexington
athletic fields are constantly used by recreation,school,youth,and adult groups. They are in need of major repairs that cannot be completed
within the operating budget There are safety issues with faulty backstops,uneven turf,uneven infield areas,and drainage.This is an ongoing
multi-year capital program to address safety and playability concerns and to provide adequate and safe field conditions for neighborhood families,
,eoaoUnn,and school programs.The benefit would be to renovate the fields to a condition where they will be safe,playable,and more easily
maintained.
Impact if not comoleted:
The Public Works Department oversees the maintenance of the school and Town athletic facilities.The impact of not approving this request is a
continuing deterioration of the fields which may lead to injuries and cancellation of games. This will impact the School teams,youth leagues,
adult leagues,and Recreation programs and affect the quality of life in Lexington.
Timeframe: FlepUace. Fneq,_
Develop specifications after the 2019 Town Meeting approval and perform renovations beginning in Fall 2019 10 Years
Stakeholders:
ResWents,Non-Residents,Lexington Public Schools and Harrington School,Youth and Adult League programs, DPW,Recreation&Community
Programs
Operating Budget Impact:
DPW staff hours,equipment and materials costs should decrease with improved field conditions that will require routine maintenance and not
emergency repairs.
Cost Analysis:
9/19/2018 3:33:53 PM
Town of Lexington - FY 2020-FY 2024 Capital Improvement Projects
III 01 14k ' ll'i,
Project Name: Park improvements-Athletic Fields Date: 15-Sep-06
Project ID Number 518 Revision Date: 06-Sep-18
Submitted By. ( hr is Filadoro Department: Rec&Comm Programs Priority# 4
First Year Submission? I Phone#. (781)274-8355 E-mail cfiladoro re,lexinotonma.00v
— _ —
Funding Source: Levy 1. CPA 1 1 Revolving State Aid Water Sewer Recreation Private Other
Capital Funding Request
Recurring Cost
518 $0.00
2020 2021 2022 2023 2024 Totals
Site Acquisition $0 $0 $0 $0 1 $0 n $0 Maintenance Cycle
Design/Engineer $25,000 $15,000 $10,000 $15,000 $15,000 $80,000 1 Years
Construction $395,000 $235,000 $110,000 $140,000 $170,000 $1,050,000 I CPA Purpose
Equipment $0 $100,000 $0 $25,000 $0 $125,000 I 'Open Space
Contingency $15,000 $10,000 $5,000 $10,000 $10,000 $50,000 • Recreation
Totals $435,000 $360,000 $125,000 $190,000 I $195,000 I$1,305,000 , Historic
CPA Amt.Req. $435,000 I $360,000 $125,000 $190,000 $195,000 I ' Housing
Basis of Cost Projection.
Cost projections are based on similar past projects and information provided from vendors and architects in August 2018.
9/19/2018 3:33:53 PM
Town of Lexington - FY2020-FY2024 Capital %/ement Projects
0-10 111 Project Name: Pine Meadows Equipment Date: 11.uuo-08
Project ID Number 51* Revision Date: 06-Sev'1e
Submitted By Melissa Battite Department: Rec&Comm Programs Priority# 11
First Year Submission? Phone#. (781)698-4801 E-mail muottites|ovinnmnma.n*v
Description of Project:
The FY2021 request is for$80,000 from the Recreation Enterprise Fund to purchase a Jacobson fairway mower replacing the 2012 Jacobson
fairway mower and a Turfco Top Dresser machine replacing a 2001 Turfco Metermatic Top Dresser The life expectancy of a fairway mower is 10
years and 15 years for a top dresser
FY2023-$70,000 to purchase a Toro Groundsmaster 4500D Rough Mower replacing a 2015 Toro Groundsmaster 4500D Rough Mower The
rife expectancy of a rough mower is 8 years.
FY2024-$70,000 to purchase a Massey Tractor replacing the 1995 Massey tractor and a Toro Workman utility vehicle replacing the 2006 Toro
Workman utility vehicle. The life expectancy of a tractor is 25 years and 13 years for a utility vehicle.
Justification/Benefit:
The past and future success at Pine Meadows can be attributed to the ongoing investment in golf course infrastructure and equipment to maintain
the 88 acres of property Sufficient equipment is needed to properly set up the golf course on a daily basis and also to provide superior playing
conditions on a consistent basis throughout the year The fairway is the section of the course where golfers spend the majority of their time and
they are mowed regularly throughout the golf season. The new mower will replace an existing mower that was acquired in 2012. The new
mower has improved technology and specifications that will improve the quality of cut compared to the mower currently in use.
Each day play begins at 6am and play continues into the early evening during the summer season. The golf course is staffed so that the greens,
tees,and fairways can be cut with minimal disruption of play while providing outstanding playing conditions. The quality of cut and height of cut
from mowers ensures that golfers will be able to quickly locate their ball and be able to hit a satisfactory shot resulting in an improved pace of
play An improved pace of play and superior playing conditions ensures an enjoyable golfing experience resulting in more play and revenue to
the Town.
The overall aesthetic quality of a golf course is very important to its ultimate financial success.The good maintenance of a golf course requires
equipment that operates efficiently,effectively,and safely and the new top dresser will help maintain the quality of the turf
Impact if not completed:
If the turf and fairways are not maintained properly, it will affect the quality of play and the Town will lose customers,thus reducing revenue. In
addition to the financial loss,employee safety issues arise if machinery is operated beyond its reasonable life span.
Timeframe: Replace. Fmmo:
August 2020 10 Years
Stakeholders:
Residents, Non-Resident Golfers, Recreation&Community Programs, Lexington Public Schools Golf Team, Minuteman Tech High School Golf
Team
OpemmtinsBudwatImpact:
Reduce repair costs
Cost Analysis:
Funding Source: Levy CPA Revolving State Aid vvute, Sewer • Recreation Private Other
Capital Funding Request
Recurring Cost
Town of Lexington - FY 2020-FY 2024 Capital Improvement Projects
Iv
4
hl vi-v• Project Name: Pine Meadows Equipment Date: 11-Aug-08
Project ID Number. 519 Revision Date: 06-Sep-18
Submitted By. Melissa BattitePriority# 11
Department: Rec&Comm Programs
First Year Submission? Phone#: (781)698-4801 E-mail mbattite@lexingtonma.ciov
519
2020 2021 2022 2023 2024 Totals $0.00
Site Acquisition $0 ' $0 $0 $0 $0 $0 Maintenance Cycle
Design/Engineer ' $0 $0 ' $- 0 $0 $0 ( $0 1 Years
Construction $0 $0 $0 $0 $0 $0 CPA Purpose
Equipment $0 1 $80,000 $- 0 $70,000 $70,000 $220,000 Open Space
Contingency $0 1 $0 $0 1 $0 $0 $0 Recreation
Totals $0 $80,000 ' $- 0 $70,000 0 $70,000 $220,000 1 Historic
CPA Amt.Req. $0 $0 $0 $0 $61 i,„ Housing
Basis of Cost Projection:
August 2018 cost estimate,
------ ----971-972018 3-5-3:-5-3 PM
Town of - F��2020-F��2024 �`���t�lImprovement Projects
. Lexington .
� +��
Project Name: Park Improvements-Hard Court Resurfacing Date: 13*ug'07
1)
Project ID Number 532 Revision Date: 06'aer18
Submitted Br Chris pi|aunmDepa»tmmen8; Rec&Comm Programs Priority# 6
First Year Submission? Phone#: (781)274-8355 E-mail ufxauom@|oxinotonmo�nnv
~ �~~ '
DascrotiwnmfProject:
The Recreation Committee requests funds to institute and carry out a hard court resurfacing program. The program includes resurfacing,painting
and striping the hard court surfaces at Recreation facilities.These facilities include neighborhood Basketball Courts, Center Track and Tennis
Courts at the Center Complex,Clarke Middle School,Adams,and Valley
FY2020-$70,000: Adams Park-resurface,paint,and restripe the Adams Tennis Courts and the Adams Basketball Courts and installation of a
bike rack.
FY2021 $85.000. Valley Tennis Courts resurface,paint,and restnpe the tennis courts and installation of a bike rack, Additionally at the
recommendation of the ADA Compliance Study that was completed in 2017,the parking area will be formalized by paving. The existing
overgrown stone dust path will also be paved to reduce the need for maintenance and the areas at and around the bench and trash receptacle
will be maintained as well,
FY2022 $65,000. Center Basketball Courts-resurface,paint,and restripe the basketball courts and installation of a bike rack.
FY2023'$1.590.000° Gallagher Tennis Courts-complete reconstruction would include removal of the existing courts,installing,painting,and
striping the new tennis courts,new tennis nets and posts,and the installation of new chain link fencing and gates. The current Gallagher Tennis
Courts were constructed in 2000 The courts have been resurfaced twice since then and due to the extensive use that they receive,a complete
reconstruction will be needed,
Jmstificatimn/aenafit:
Over the past 18 years,the Town has supported and invested in an upgrading of the Town's recreation infrastructure.The hard court resurfacing
program is a program for hard surface athletic facilities which include basketball,tennis, track and the skate park. The program will include
resurfacing and painting the hard court surfaces and installing new posts,backboards,nets and rims at Recreation facilities. It is important to
maintain these valuable assets in the community to ensure their usability and the safety of the users, It is Important to maintain the Towns
recreation infrastructure.
Impact if not completed:
The impact of not approving the request is a deterioration of the athletic facilities and unsafe conditions for the residents in the community
Timeframe: R- !Uacm' Frea^
Fv2020 15 Years
Stakeholders:
Neighborhood Families and Residents, Lexington Public Schools,Recreation&Community Programs, DPW,Youth and Adult Sports Programs.
OpamutinwBudq_etImpact:
Failure to maintain the infrastructure will result in higher repair costs and/or complete reconstruction.
Cost Analysis:
Funding Source: Levy • CPA Revolving State Aid Water Sewer Recreation Private Other
Capital Funding Request
Recurring Cost
Town of Lexington - FY 2020-FY 2024 Capital Improvement Projects
1 0 filitv 1' Project Name: Park Improvements-Hard Court Resurfacing Date: 13-Aug-07
Project ID Number. 532 Revision Date: 06-Sep-18
Submitted By. Chris Filadoro Department: Rec&Comm Programs Priority# 6
First Year Submission? Phone#' (781)274-8355 E-mail cfiladoro@lexinqtonma.dov
532 $0.00
2020 2021 2022 2023 2024 Totals
Site Acquisition $0 $0 $0 $0 $0 $0 Maintenance Cycle
Design/Engineer $15,000 $13,000 $8,000 $100,000 $0 $136,000 5 Years
Construction $45,000 $65,000 $50,000 $1,135,000 $0 $1,295,000 CPA Purpose I
Equipment $5,000 l $2,000 $2,000 I $160,000 $0 $169,000 11' Open Space
Contingency $5,000 1 $5,000 $5,000 $195,000 $0 $210,000 II• Recreation
Totals $70,000 $85,000 I $65,000 $1,590,000 $0 $1,810,000 11 Historic
CPA Amt.Req. $70,000 11 $85,000 1 $65,000 $1,590,000 J1 $0..i Housing
...
Basis of Cost Projection:
The cost estimates are based on similar past projects and the cost estimate for the reconstruction of the Gallagher Tennis Courts was provided in
August 2017
9/19/2018 3:33:53 PM
Town of �% — F�'2020-F��202^� C���t�l Improvement Projects
— ' ' '
Project���e: |me,Momv�oxQ�emem�mmmu�ma HighSchoolDate: 30-Sep-13
-
Project ID Number 893 Revision Date: 1*uvp'18
Submitted By^ Melissa Battite Department: Rec&Comm Programs Priority#
First Year Submission? I Phone#* (781)698-4801 E-mail muoonn@|exinnoonma��ov
Description of Project:
In recent years,the Town of Lexington has had conversations with Minuteman High School about the possibility of entering into a joint capital
investment for the shared development,use,and operations of a Recreation Athletic Complex located on the Minuteman High School campus
through a long term Inter Municipal Agreement (IwA) It should be noted that legislation was passed in July 2018 allowing Minuteman High
School to lease certain land and buildings for up to 50 years, Prior to this legislation,a long term partnership between Minuteman High School
and the Town of Lexington was rot possible, The timing of this legislation,combined with the existing construction timeline of the Minuteman
High School and its athletic facilities (which is tentatively scheduled to be completed by Fall 2020) prompts the need for the Town to review this
opportunity immediately The FY2020 request for this project is$8,000,000
There are currently two design options for the Recreation Athletic Complex,one which reflects a full build of the complex and an alternate build
that reflects Minuteman High School developing the land to a much smaller scale without partnering with the Town. The design for the full build
calls for the creation of a stadium-like facility with a multi-purpose field,track,and athletic structures such as bleachers,a press box,a concession
stand,and storage shed, The full build also calls for the construction of a softball field with an overlaying multi-purpose field,a senior baseball
field with an overlaying multi-purpose field,and six tennis courts. The installation of new lighting systems would also be included at all of the
athletic fields and facilities within the complex The full build cost is approximately$20,000,000
The Recreation Committee has had a placeholder in the 5-year capital plan since FY2015 (Iecreation Site Assessment of Potential
Acquisition) in anticipation of such an agreement,lease,or land acquisition opportunity becoming available.
Justification/Benefit:
This Inter Municipal Agreement (IMA) will prove to be beneficial for both the Town of Lexington and Minuteman High School. From the
perspective of the Town,additional athletic fields will benefit the community by providing more space for organizations to utilize. Currently,the
Department denies approximately 2,500 hours of field use each year,the majority of which are hours that are requested by the Lexington-based
youth sports organizations. The creation of this Recreation Athletic Complex will help reduce the number of denied field hours and expand the
Town's recreation infrastructure without modifying or altering any existing Town-owned active or passive park land. Another benefit is that as the
School Department is considering instituting a later school start time,these lighted athletic fields would provide space for the youth sports
organizations to practice and play games after sunset. Lastly,this Recreation Athletic Complex would provide the opportunity to serve more of
the population. For example,cricket is an up-and-coming sport within the Lexington community However due to constraints that currently exist
and the amount of space that is needed to play cricket,a full-size cricket field does not exist within the current Recreation infrastructure. While
the department continues to work with cricket advocates to come up with short-term solutions,a complex of this nature would provide a long-term
solution to this issue.
From the perspective of Minuteman,the IMA would bridge the gap of the school's vision from the alternate build to the vision of the full build of
the complex. AdUibona|/v,the Town would also be able to provide assistance with staffing and infrastructure needed to successfully operate a
complex of this magnitude,
impact if not completed:
If the Town does not enter into an Inter Municipal Agreement with Minuteman,then it will lose an opportunity to fulfill and address the athletic field
and open space needs that exist within the community
Timeframe: Remlace. Frep
2019'2020 25 Years
Stakeholders:
Lexington Public Schools,Recreation&Community Programs,Minuteman High So»oo|,Youth and Adult Sports Programs,Residents.
Operating Budget Impact:
_ _ _ _ _ ___ _ _
Cost Analysis:
Town of Lexington - FY 2020-FY 2024 Capital Improvement Projects
1 A J. 'Fil
' iii-P-40 L' Project Name: Inter Municipal Agreement with Minuteman High School Date: 30-Sep-13
Project ID Number: 893 Revision Date: 10-Sep-18
Submitted By. Melissa Battite Department: Rec&Comm Programs Priority# 1
First Year Submission? 1 Phone#- (781)698-4801 E-mail mbattite t,lexinutonma.00v
---------- ______
Funding Source: • Levy 1• CPA 1 Revolving State Aid Water Sewer • Recreation Private Other
Capital Funding Request
Recurring Cost
893 MOO
2020 2021 2022 2023 2024 Totals
Site Acquisition $8,000,000 $0 $0 $0 $0 $8,000,000 Maintenance Cycle
Design/Engineer $0 $0 $0 I $0 1 $0 $0 0 Years
Construction $0 $0 $0 I $0 $0 $0 CPA Purpose
Equipment $0 ' $0 $0 1 $0 $0 $0 11 Open Space
Contingency $0 $0 $0 $0 $0 $0 • Recreation
Totals $8,000,000 $0 $0 $0 1 $0 $8,000,000 11' 1 Historic
CPA Amt.Req. I $0 I $0 $0 $0 $0 I Housing
Basis of Cost Proiection:
Cost projections are based on an estimate that Minuteman High School provided in August 2018
6/19/2018 3:33:53 PM
Town of
FY 2024
Lexingtonpital Improvement Projects
111,1 �L �
‘ *iv Project Name: Outdoor Pickleball Court Construction Date: 11`Aug-16
Project ID Number 1013 Revision Date: 28-Aug-18
Submitted By' Peter Coleman/Chris Filadoro Department: Rec&Comm Programs Priority # 13
First Year Submission? Phone #^ (781)698-4803 E-mail nvu|omane|exinnmnmu�nuv
`_ ---.
Description of Proiect:
The Recreation Committee is requesting$100,000 in FY2022 to construct two permanent outdoor pickleball courts. This project would include
the construction of two new pickleball courts as well as fencing around the perimeter of the courts. The site for the pickleball courts is unknown at
this time and will depend on whether the project involves the conversion of two existing tennis courts to pickleball courts or if it will be the creation
and construction of two brand new pickleball courts.
Justification/Benefit:
Pickleball,which is a combination of table tennis,badminton,and tennis,is the fastest growing sport in the country Pickleball can be played by
people of all ages and has quite a following in Lexington. The Recreation and Community Programs Department currently offers an indoor
pickleball program during the school year and the program is at maximum capacity with an extensive waitlist each session. The Recreation
Committee is charged with pursuing now,up-and-coming recreational activities for the residents of Lexington and the construction of the outdoor
pickleball courts would enable the department to expand its pickleball offerings to the community during the spdng,nummo,,and fall seasons.
Impact if not completed:
If this project is not undertaken,residents will not have access to any outdoor pickleball courts in Lexington and the Recreation and Community
Programs Department's pickleball offerings will be dependent on the availability of school gynnnosiums,which can be limited due to the numerous
other activities that are held at these facilities.
Timeframe: RwoUame, Fnea^
2022 25 Years
Stakeholders:
ReniUento,NonRaoiUants. Recreation&Community Programs,DPW
0pgmm8ina Budaat Impact:
The impact that this project will have on the operating budget is unknown at this time since the location of the courts is still to be determined
Cost Analysis:
Funding Source: Levy • CPA Revolving State Aid Water Sewer Ravma/"" Private Other
Capital Funding Request
Recurring Cost
1013 2020 2021 2022 2023 2024 Totals
$0.00
Site Acquisition $o $o T so | $0 7 $o $o Maintenance Cycle
Design/Engineer $o $O $8,000 [ $0 $0 $8'000 0 Years
Construction / $0 $0 $84.000 T $m $0 [ $84,000 -- CPA Purpose
Equipment $0 | $0 7 $o $0 $0 $0 Open Space
Contingency / mO i oO $8,000 I $0 $u ! $8,000 • Recreation
Totals mo $o [ *100,000 un / $o ' $100,000 Historic
[
CPA/m�Rpq $o L �m | U�Ou�ou *V U mo | Housing
Basis of Cost Projection:
The cost estimate is based on similar past projects and information from vendors and architects.
9/19/2018 3.33:53 PM
^„ Town of - ��' ����-��' ���� Improvement Projects
LexingtonCapital
. �
�rL~ ^ Project Name: Cricket Field Construction Date: 11-Aug-16
Project ID Number 1014 Revision Date: 2e'Aug'18
Submitted By' Peter Coleman/Chris Filadoro Department: Rec&Comm Programs Priority# 12
First Year Submission? Phone#: (781)698-4803 E-mail pcoleman |exinnlunma.cinv
��������_
Description of Project:
The Recreation Committee is requesting$200,000 in FY2022 to build a cricket field. This project would include the construction of a new cricket
field. The site for the cricket field is unknown at this time and will depend on whether the project involves the conversion of an existing athletic
field to a cricket field or if it will be the creation and construction of a brand new cricket field. This request was introduced in the plan two years
ago and as of September 2018,a location has not yet been identified.
Justification/Benefit:
Played throughout the world,the sport of cricket is gaining in popularity in the United States. Locally,the United Cricket League (UCL) was
created in 2013 and offers cricket opportunities to the youth of Lexington. The dimensions and specifications required for a cricket field are
unique. The required dimensions for the batting area,referred to as the pitch,'are 66 feet in length by 10 feet in width and this area needs to be
a hard,firm ourfaua,such as compacted clay Another unique feature is that the ball can be hit in any direction. As a result,the entire field
should have a radius of 180 feet,which makes for an extensive playing area. Currently cricket is played on natural grass multi-purpose athletic
fields in Lexington,which are the most heavily used athletic fields in town. Constructing a field specific for cricket use would not only promote the
game of cricket,but it would also help to reduce the amount of maintenance needed on the existing multi-purpose athletic fields. The Recreation
Committee is charged with pursuing new up-and-coming recreational activities for the residents of Lexington and the construction of a cricket
field would enable cricket organizations to expand their programs and offerings within the community
Impact if not completed
The impact of not approving this request is that cricket would continue to be played on the multi-purpose athletic fields,which are the most
heavily used athletic fields in town. This means that the cricket opportunities available to the community would be limited. Additionally the
overuse of the multi-purpose athletic fields would result in the continued deterioration of these fio|du,which could cause injuries and game
cancellations.
Timeframe: Replace. Frea:
2022 15 Years
Stakeholders:
Residents,Non-Residents,United Cricket Loague,Adult Cricket Organizations,Recreation&Community Programs,DPW
Operating Budget Impact:
The impact that this project will have on the operating budget is unknown at this time since the location of the field is still to be determined.
However,by designating a field specifically for cricket use, DPW staff hours,equipment,and materials should decrease as a result of this project.
________
Cost Analysis:
Funding Source: Levy • CPA Revolving State Aid vvete, Sewer Recreation Private Other
Capital Funding Request
Recurring Cost
`o`* 2020 2021 2022 2023 2024 Totals
$0.00
Site Acquisition / $0 $n $u ' $U | $O *o Maintenance Cycle
Design/Engineer $m | $0 | $20,000 | $0 [ $0 $30'000 0 Years
Construction [ $0 [ $0 [ $164'000 I $0 [ $0 m164,000 ' CPA Purpose
Equipment ' $0 $0 _ $0 [ $0 ' $0 | $0 [ Open Space
Contingency $0 $0 *16.000 $0 $0 *16,000 ' Recreation
Totals $0 $0 $200,000 ! $0 $0 m200,000 Historic
CPA Amt.Req. | $0 | $0 l $200,000 | $0 | $0 | | Housing
Basis of Cost Projection:
Town of Lexington - FY 2020-FY 2024 Capital Improvement Projects
III A 11
11,1, 140_0 1 r
Project Name: Cricket Field Construction Date: 11-Aug-16
Project ID Number. 1014 Revision Date: 28-Aug-18
Submitted By. Peter Coleman/Chris Filadoro Department: Rec&Comm Programs Priority# 12
First Year Submission? I Phone St. (781)698-4803 E-mail pcoleman@lexinotonmaxiov
_—
The cost estimate is based on similar past projects and information from vendors and architects.
9/19/2018 3:33:53 is-a
Town of Lexington FY 2020-FY 2024 Capital I~ ~^ ~~~m^^~~ Projects
' �w
111 111 ^ �
+ ���`�,° Project Name: Old Reservoir Bathhouse Renovation Date: 15-Aug-17
°
Project ID Number 10*6 Revision Date: 06'oep'18
Submitted By^ Melissa Battite Department: Rec&Comm Programs Priority# 3
First Year Submission? |� Phone#. (781)698-4801 E-mail mummtam/omnnmnm000v
Pescriotiwnof Proiect
The Recreation Committee is requesting$620,000 in FY2020 for the implementation of the renovation phase at the Old Reservoir bathhouse.
This is the second phase of a two-phase approach as the feasibility study and design and engineering costs associated with the renovation phase
were appropriated in FY2019.
The bathhouse was built in 1975 and due to its current condition,the buirding is ri need of a complete renovation. Based on the findings of the
feasibility study and due to cost implications,the decision has been made to renovate the existing building rather than demolish and construct a
brand new bathhouse, The project will include repairs to the plumbing system and installation of all new fixtures (showers,toilets,sinks,
drinking fountain) installation of new aerators,replacement of the existing roof,reconfiguration of the main entrance,addition of a small
program space,and the Installation of a new shade structure, Additionally based on the findings in the ADA Compliance Study that was
completed in 2017 the bathhouse is not ADA-compliant in its current condition. This project will address the accessibility issues in the
bathhouse,as well as the walkway and surrounding site,so the Old Reservoir is a facility that is welcoming to people of air ages and abilities,
This project was a new entry in the 5-year capital plan last year based on two recent developments. First,as highlighted above,the Old
Reservoir is deficient in many areas and it is our belief that these issues should be addressed and corrected. Second,staff has observed a
rodent problem at the bathhouse in recent years and the renovation should be completed as soon as possible to ensure the safety and well-being
of our patrons and staff
Imstificatimn/menwfit;
The Old Reservoir is a heavily used recreation facility during the summer Attendance at the Old Reservoir averages between 8,000-10,000
people each summer While the facility continues to operate safely,the bathhouse was built in 1975 and last renovated in 2000. The accessible
walkway was also installed in 2000,but has settled and buckled in places over the years and is in need of replacement.With each year that
passes,the efficiency and effectiveness of the plumbing system decreases. Repairs become more costly as the plumbing system breaks down
more frequently If the renovation does not take place the overall condition of the Old Reservoir bathhouse will continue to deteriorate and will
negatively impact the patrons,
Dmmaazt if not completed:
If immediate needs are not identified and addressed,the Old Reservoir may need to be closed for an extended period of time during the peak
season,thus affecting the patrons and decreasing revenues,
Timeframe: Replace. Frea:
2019'2020 25 Years
Stakeholders:
Residents,Non-Residents,Recreation&Community Programs, DPW Health Department, Lexington Public Schools
Oneratina BudaetDmmpact:
Repairs to the plumbing system has become an annual occurrence which impacts the operating budget.
Cost Analysis:
Funding Source: Levy • CPA Revolving State Aid vvata, Sewer Recreation Private Other
Capital Funding Request
Recurring Cost
Town of Lexington - FY 2020-FY 2024 Capital Improvement Projects
11 0111010 11'1 Project Name: Old Reservoir Bathhouse Renovation Date: 15-Aug-17
upl
Project ID Number: 1046 Revision Date: 06-Sep-18
Submitted By. Melissa Battite Department: Rec&Comm Programs Priority# 3
First Year Submission? Phone tt• (781)698-4801 E-mail mbattite@lexingtonma.00v
1046 $0.00
2020 2021 2022 2023 2024 Totals
Site Acquisition $0 1 $0 $0 $0 $0 ' $0 Maintenance Cycle
Design/Engineer $21,000 r $0 $0 ' $0 $0 $21,000 0 Years
Construction $539,000 $0 $0 $0 $0 $539,000 CPA Purpose
Equipment $0 $0 $0 1 $0 $0 $0 10 P Open Space
Contingency $60,000 r $0 $0 $0 $0 $60,000 6, Recreation
Totals 11 $620,000 '
I $0 $0 $0 0 $0 $620,000 i Historic
CPA Amt.Req. L 5620,000T-- so so so 1 so 1 Housing
Basis of Cost Projection:
Updated cost estimate provided in September 2018 as part of the feasibility study
9/19/2018 3:33:53 PM
Town of - F�'2020- �'���z8 � »^ ��� �� Improvement Projects
��m�ec�;
/� � 1 Lexington � '� -
111, Project Name: Community Center Campus Expansion Date: 15-Amg17
Project ID Number* 1048 Revision Date: 1*3on'18
Submitted By^ Melissa Battite Department: Rec&Comm Programs Priority# 7
First Year Submission? Phone#* (781)698-4801 E-mail muamte |oxinotonmo.nov
Descriotion of Project:
The Recreation Committee is requesting$250,000 in FY2022 for the schematic design associated with the expansion of the Lexington
Community Center campus, This is the first phase of a proposed three-phased project. The Community Center opened its doors to the public on
July 6,2015 and during the first three years of operation,the response from the community has exceeded expectations as approximately 8,000-
10,000peup|eonmeWthoCommunityCenve,eachmonth. vVithmeoupportaorondintonam|n1heCommunityCente,be|ngeutovonab|e.tho
current level of programming is at a capacity for many of the service areas. The Towns acqui&tion of the Pelham Road property presents a
unique opportunity to implement the Phase II expansion,which was initially planned for 5-10 years in the future. The schematic design phase will
utilize the campus site plans that DiNisco Design has provided in 2017-2018. The expansion will enable the Department to increase the current
recreational program offerings and build on the strong foundation that has been established at the Community Center
The schematic design phase will determine the most appropriate location for the Community Center expansion and will identify the various
features and amenities to be incorporated into the expansion. The findings of the Recreation Communiity Needs Assessment in FY2020 will play
a large role in determining which services and facilities are included in the expansion. This may include ut is not limited to) such features as
a regulation-size gymnasium,stage,cafeteria with a commercial kitchen,large,multi-purpose program rooms,and locker rooms. The use of
these amenities would provide the ability to offer programs and services during school time hours. Currently,the department is limited by the
public school calendar and hours. This unique opportunity allows the Town to be prepared for the changing demographics in a way that
thoughtfully anticipates the needs of the community Twith this expansion,the Community Center will be able to offer dynamic,versatile
recreational programming for people of all ages and abilities.
Following the schematic design phase of this project,the second phase (design development and construction estimate) is scheduled for
FY2023 and the third phase Mid documents,construction administration,and construction) is scheduled for FY2024
Justification/Benefit:
The Community Center is a heavily used recreation facility throughout the year as it averages approximately 8,000-10,000 people each month,
Completing the expansion will allow for the further development,expansion,and refinement of the program offerings and will help ensure that the
department has a positive influence on the preschool,youth,teenage,adult,and senior populations of Lexington for many years to come,
Impact if not completed.
Program offerings on weekdays during the school year will be limited as the department does not have access to school gymnasiums and
cafeterias during this time. Additionally,programs at the Community Center that are currently at capacity will not have the ability to expand to
allow more participants into the program.
Timeframe: Replace. Frea
2022-2024 30 Years
Stakeholders:
Residents,Non-Residents, Recreation&Community Programs, Human Services,Council on Aging,Youth and Adult Sports Organizations,
Lexington Public Schools
Operatina BudamtDmmpact:
Once the Commnunity Center campus expansion is completed,additional staff will be needed to monitor and supervise participants and the
building. This will lead to an increase in the Department's regular and/or seasonal wages.
Cost Analysis:
Funding Source: el Levy CPA Revolving State Aid VVoue, Sewer • Recreation Private Other
Capital Funding Request
Recurring Cost
9/19/2018 3:33:53 PM
Town of Lexington - FY 2020-FY 2024 Capital Improvement Projects
Project Name: Community Center Campus Expansion Date: 15-Aug-17
Project ID Number' 1048 Revision Date: 10-Sep-18
Submitted By. Melissa Battite Department: Rec&Comm Programs Priority# 7
First Year Submission? Phone#: (781)698-4801 E-mail mbattite ri,lexinutonma.uov
1048 $0.00
2020 2021 2022 2023 2024 Totals
Site Acquisition ' $0 1 $0 $0 $0 $0
i $0 Maintenance Cycle
Design/Engineer $0 1 $0 $250,000 $210,000 $0 $460,000 0 Years
Construction 50 1 $0 $0 $0 $7,410,000 $7,410,000 CPA Purpose
1
Equipment $0 1 $0 $0 $0 $0 $0 Open Space
Contingency $0 $0 $0 $0 11 $690,000 $690,000 11 Recreation
Totals $0 $0 $250,000 $210,000 11$8,100,000 $8,560,000 '11, Historic
CPA Amt.Req. [ so 1 -so T so 1 so 1 so j , 1 Housing
tk,Sis of Cost Proiection:
Cost projections provided in August 2017 based on similar projects.
.. ,. ....... , .........
9/19/2018 3:33:53 PM
� ~~
Town of Lexington 2020-FY 2024 Capital Improvement Projects
11� ^�-_
�� Project Name: Pine Meadows Clubhouse&Maintenance Building Renovation Date: 15-Aug-17
°
Project ID Number. 10*e Revision Date: 06'San'1e
Submitted By' Melissa Battite Department: Rec&Comm Programs Priority# 8
First Year Submission? Phone St. (781)698-4801 E-mail mbattite |vxinnmnmo�nov
��� �����
Description of Proieç
The Recreation Committee is requesting$100,000 in FY2021 for the design and engineering costs associated with a renovation of the clubhouse
and maintenance building at the Pine Meadows Golf Club. The clubhouse was constructed prior to the Town's acquisition of the course in 1988
and due to its current condition,the building is in need of a complete renovation. The project will include renovating the men's and women's
bathrooms as well as the main concourse area,repairs to the plumbing system and installation of all new fixtures (toilets,sinks,drinking
fountain) ,and replacement of the existing roof as well as improvements to the maintenance building. Additionally in its current condition,the
clubhouse is not ADA-compliant. This project will address the accessibility issues in the clubhouse so Pine Meadows is a facility that is
welcoming to people of all ages and abilities.
Following the design and engineering phase for this project,construction is scheduled to take place in FY2022. Based on the findings in the ADA
Compliance Study,the clubhouse at Pine Meadows is clef cient in many areas and it is our belief that these issues should be addressed and
corrected. Additionally,the Pine Meadows Golf Club is a crown jewel of the Town's Recreation infrastructure and it is our belief that this
renovation will ensure the continued,successful operation of the course for the next generation.
Justification/Benefit:
The Pine Meadows Golf Club is a heavily used recreation facility during the spring,summer,and fall. The course averages approximately 35,000-
o7.oUomu"uop|ovedeacmvaa,anuoenenoteoappmximote|v$oon.000inmvenueeauhueuoon. While the facility continues to operate safely,
the clubhouse was built prior to the Town's acquisition of the golf course in 1988 and no significant renovations have taken place over the past 30
years. The maintenance building|oapproximately,5years old and does not require signifinan1improvements. The feasibility study will provide
the Town with a detailed list of recommended upgrades and repairs needed,thus allowing the Town to plan and budget the upgrades and repairs
effectively and responsibly
Dmmoact if not completed.
If immediate needs are not identified and addressed,the condition of the Pine Meadows clubhouse will continue to deteriorate,which could
reduce the number of golfers at the course,thus decreasing revenues.
Timeframe: Replace. FnmqL
2020-2022 30 Years
Stakeholders:
neoiuenta, Non-Residents, Recreation&Community Programs,DPW Lexington Public Schools
Opemm8inmBudqgtImpact:
Maintenance and repairs to the clubhouse has become an annual occurrence which impacts the operating budget.
Cost Analysis:
Funding Source: Levy CPA Revolving State Aid vxaxu, Sewer • Recreation Private Other
Capital Funding Request
Recurring Cost
Town of Lexington - FY 2020-FY 2024 Capital Improvement Projects
Project Name: Pine Meadows Clubhouse&Maintenance Building Renovation Date: 15-Aug-17
Project ID Number 1049 Revision Date: 06-Sep-18
Submitted By Melissa Battite Department: Rec&Comm Programs Priority# 8
First Year Submission? Phone#. (781)698-4801 E-mail mbattite lexingtonma.00v
1049 $0.00
2020 2021 2022 2023 2024 Totals
Site Acquisition $0 $0 ' $0 $0 $0 l $0 Maintenance Cycle
Design/Engineer $0 1 $100,000 $0 $0 $0 $100,000 0 Years
Construction $0 $0 $690,000 1 $0 $0 $690,000 CPA Purpose
Equipment $0 $0 $0 ' $0 $0 $0 11 Open Space I
Contingency $0 $0 $60,000 $0 $0 $60,000 m Recreation
Totals $0 $100,000 $750,000 $0 $0 $850,000 l Histonc
. ..
CPA Amt.Req. $0 I $0 $0 $0 $0 I 1 Housing I
Basis of Cost Projection:
Cost estimate provided in August 2017 based on similar projects
9/19/2018 3:33:53 PM
Town of Lexington - FY-0-0-FY 2024 Capital Improvement Projects
^ ~ �
�~�' � Project Name: Recreation Community Needs Assessment Date: 11'8ep-18
Project ID Number 1065 Revision Date:
Submitted By* moouooBamteDepantmment: Rec&Comm Programs
�n����8�# 2
First Year Submission? /~° Phone#* (781)698-4801 E-mail muamte@|ovmou,nma.nov
__'----_
Description of Project:
In FY2020,the Recreation Committee requests$50,000 from the Recreation Enterprise to complete a needs assessment of the Town-owned and
operated recreational pmgnomo,tadmioo,and infrastructure. A consultant will be hired to complete the osseynmen|,which will build off of
Recreation's 2014-2016 Strategic Plan and the Town's 2015 Open Space and Recreation Plan Update. Through an extensive community
outreach pmmano,the needs assessment will provide critical data that will be used to determine which pnonn,my,oe=iceo,and facilities should be
included in the Lexington Community Center campus expansion in the future.
The needs assessment will identify the various features and amenities that are recommended to be incorporated into the expansion. This may
include ut is not limited to) such features as a regulation-size gymnasium,stage,cafeteria with a commercial kitchen,|o,ge,multi-purpose
program rooms,and locker rooms. The use of these amenities would provide the ability to offer programs and services during school time hours.
Currently,the department is limited by the public school calendar and hours. This opportunity allows the Town to be prepared for the changing
demographics in a way that thoughtfully anticipates the needs of the community The recommendations provided in the needs assessment will
be implemented in the Community Center campus expansion so the facility will be able to offer even more dynamic,versatile recreational
programming for people of all ages and abilities.
Justification/Benefit:
This project is a new entry in the 5-year capital plan this year as the result of the feedback and input that the department received from the
various financial committeey.Board of Selectmen,Town Meeting momUe,a,and the community at large during the capital budgeting process last
year After Town Meeting voted not to approve funding in FY2019 for the schematic design phase of the Community Center campus expansion,
staff reevaluated the options moving forward and believe that undergoing a complete and thorough needs assessment will provide the greatest
benefit to the department and the community and is the right course of action.
The Community Center opened its doors to the public on July 6,2015 and during the first three years of operation,the response from the
community has exceeded expectations. With the support for and interest in the Community Center being so favorable,the current level of
programming is at a capacity for many of the service areas. The Town's acquisition of the Pelham Road property presents a unique opportunity
to implement the Community Center expansion,which was initially planned for 5-10 years in the future. The findings of the needs assessment,
combined with the campus site plans that DiNisco Design has provided in 2017-2018,will help guide staff when making decisions on how to
increase the current recreational program offerings and build upon the strong foundation that has been established at the Community Center
Impact if not completed.
If the needs assessment is not completed now staff will not be able to get a true sense of the recreational needs within the community This will
make planning and preparing for the Community Center campus expansion more difficult and it could potentially delay the expansion further into
the future. Regarding short-term operations,program offerings on weekdays during the school year will continue to be limited as the department
does not have access to school gymnasiums and cafeterias during this time. AudiUnnoUy,programs at the Community Center that are currently
at capacity will not have the ability to expand to allow more participants into the program.
Timeframe: RepUeca. Fmea
2019-2020 10 Years
Stakeholders:
Residents,Non-Residents,Recreation&Community Programs,Human Services,Council on Aging,Youth and Adult Sports Organizations,
Lexington Public Schools
Operating BmdaetDmmpa«t:
Cost Analysis:
Funding Source: Levy CPA Revolving State Aid vvaxo, Sewer • Recreation Private Other
Capital Funding Request
Recurring Cost
9/19/2018 3:33:54 PM
Town of Lexington - FY 2020-FY 2024 Capital Improvement Projects
*Ir.. Project Name: Recreation Community Needs Assessment Date: 11-Sep-18
Project ID Number 1065 Revision Date:
Submitted By Melissa Battite Department: Rec&Comm Programs Priority # 2
First Year Submission? v Phone#: (781)698-4801 E-mail mbattite t,lexinotonma.00v
1065 $0.00
2020 2021 2022 2023 2024 Totals
Site Acquisition $0 $0 $0 $0 $0 $0 Maintenance Cycle
Design/Engineer $50,000 I $0 $0 1 $0 $0 $50,000 0 Years
Construction $0 $0 $0 1 $0 r $0 $0 CPA Purpose
Equipment $0 $0 $0 1 $0 $0 $0 ' Open Space
Contingency $0 $0 $0 $0 $0 $0 1 Recreation
Totals $50,000 $0 $0 $0 h $0 $50,000 11' ' Historic
CPA Amt.Req. [ so 1 so so so so] . 1 Housing
Basis of Cost Projection.
Cost estimate provided in August 2018 based on similar projects.
. .
9i1-672016"-S":-33:".54 PM
Town of Lexington F�'2020-F��2024 �`���t0lImprovement Projects
(� �` _ .
.' ^� ~ �
�r~' Project Name: Recreation Software Upgrade Date: 11'Spp'18
Project ID Number 1066 Revision Date:
Submitted By^ Melissa Battite Department: Rec&Comm Programs Priority# 9
First Year Submission? Iv Phone#: (781)698-4801 E-mail muomtee|nxinn�nmm�nov
DesrLotion of Project:
The Recreation Committee is requesting$50,000 in FY2021 to provide the Recreation and Community Programs Department with a software
upgrade, Over the past few years,the department has come to the realization that while the current software system is functional and meets the
basic needs,it is not overly sophIsticated and has limItations that prevent staff from operating at optimum efficiency
Currently,the software system that is being used offers such features as a participant database,both in-person and online program and
membership registration,and field and facility reservations. While the software does have some financial reporting capabilities,they are rather
elementary and limited in nalure. The software does not sync with the Town's official financial system @xunia) and the financial data cannot be
exported to Munis, As a result,the department is operating two different financial systems simultaneously This practice should end to ensure
greater efficiency throughout the department.
Justification/Benefit:
This request is a new entry in the 5-year capital plan this year With the opening of the Community Center in 2015, the department has
experienced significant growth in programming,personnel,and revenue over the past three years, While the current software system is
affordable based on other options on the market,the operations of the department are on the verge of exceeding the usefulness of this basic
program. In speaking with the IT Department,there are other software options available that are dynamic,versatile,and have the capability to
work hand-in-hand with Munis. Staff will work directly with the IT Department to identify and implement the software program that will meet the
present and future needs of the department and that will allow the staff to operate as effectively and efficiently as possible in the years ahead.
Impact if not completed.
If this request is not approved,the current software system will continue to be used.
Timeframe: Replace, Freq.
2020'2021 20 Years
Stakeholders:
Recreation&Community Programs,Human Services. IT Department, Residents,Non-Residents,Youth and Adult Sports Organizations
Ooeratina Budw_tDmmpact:
The implementation of a new software system will likely incur higher annual service/maintenance fees and higher user license fees as compared
to the current system that is in place.
~
Cost Analysis:
Funding Source: Levy CPA Revolving State Aid vvato, Sewer • Recreation Private Other
Capital Funding Request
Recurring Cost
1066
2020 2021 2022 2023 2024 Totals $»»»
Site Acquisition [ $o ! $u $O ' $o $o � $o Maintenance Cycle
Design/Engineer | $0 ^ $0 $0 $0 $0 $m 0 Years
Construction [ $w [ $o *o [ $o [ $o $» CPA Purpose
Equipment r $0 [ $s000u $0 1 $0 $0 $50,000 Open Space
Contingency | $0 $n $n $n [ $0 [ $0 1, Recreation
Totals � $0 / $50,000 | *V *o $0 $50,000 Historic
CPA Amt.Req [ $n | $m t $0T-- *m V —15-1 / Housing
Basis of Cost Proiection:
____ _ ~~ -__- __- ___ ___—
Town of Lexington - FY 2020-FY 2024 Capital Improvement Projects
L: Project Name; Recreation Software Upgrade Date: 11-Sep-18
Project ID Number: 1066 Revision Date:
Submitted By: Melissa Battite Department: Rec&Comm Programs Priority# 9
First Year Submission? ./1 Phone St. (781)698-4801 E-mail mbattite@lexinotonma.qov
Cost estimate provided in August 2018.
9/19/2018 3:33:54 PM