HomeMy WebLinkAbout2018-09-11-REC-min.attach4 Town of Lexington _ FY 2020-FYImprovement r jec s
r
project Name: Pine Meadows Improvements Date: 30-Aug-05
Project : 260 Revision Date: 06-Sep-18
Submitted : Melissa Baite t: Rec&Comm Programs Priority# 5
First Year Submission? (���,1Phone#: (781}696-4801E-mail mbaftite@lexingtonma.gov
Descrigtion of P'r®fect:
In FY2020,the Recreation Committee requests$75,000 from the Recreation Enterprise to conduct a series of improvements at the Pine
Meadows Golf Club. The improvements will include reconstructing the bunkers on the 6th and 7th green,filling in the sand bunker on the 5th
hole to a grass hollow and regrade the approach,reconstructing the cart paths on the 1 st hole by the green to the 2nd tee and from the parking
lot to the 5th tee,relocating the cart path at the 4th green,extending the cart path on the 6th and 7th holes and repairing the grading,and
installing an accessible path from the accessible parking spaces to the practice area abutting the parking lot.
The sand bunker renovations will help to improve the maintenance at the course and increase the pace of play,which will be beneficial for the
golfers. The paved cart paths are over 20 years old and showing signs of severe cracking and need to be replaced. The stone dust cart paths
require reconstruction and grading for improved drainage in the fairway and rough. There is currently no accessible route from the accessible
parking spaces to the practice area that abuts the parking lot. The impending curb will be removed and a path installed through the grass leading
to the practice area.
FY2022-$60,000: install new fairway bunkers on the 2nd and 7th holes,remove the cherry tree and install greenside bunker at the 8th hole,and
reconstruct the bunker on the 9th green and expand the tee at the 9th hole.
stiff i / enefit:
Pine Meadows is a valuable open space and recreational resource area for the Town of Lexington. It is used year round by residents to play golf,
cross-country ski,sled and walk.Improvements are necessary to provide quality playing conditions. This will ensure an enjoyable golfing
experience resulting in more play and revenue for the Town.
Imoact if not c t :
If the project is not undertaken,we will continue to have difficulty maintaining these areas. Significant costs have been incurred in the past
attempting to minimize the issue and correct the problems.
Ti
Develop specifications after Town Meeting approval and perform renovations beginning in November 2019 20 Years
SlakehQIdgirs.
Residents,Non-Residents,DPW, Recreation&Community Programs,Lexington Public Schools,Lexington High Golf Team,Minuteman High
School,and the Conservation Commission
ti
A reduction in revenue if the fairways,greens and tee boxes are not playable.
CRELAnalygi%
Funding Source: Levy CPA ") Revolving ' State Aid Water 'j Sewer ri Recreation Private Other
Capital Funding Request
Recurring Cast
9(19/2016 3:33:53 P
Town of Lexington - FY 2020-FYis rove nt Projects
° Project Name: Pine Meadows Improvements ate: 30-Aug-05
Project Number: 280 Revision Date: 06-Sep-18
Submitted B : Melissa Battite Department: Rec&Comm Programs Priority# 5
First YearSubmission? hone : (781)698-4801 E-mail mbattite@iexingtonma.gov
280
2020 2021 2022 2023 2024 Totals $0.00
....�...M..,..�.,, ,
Site Acquisition � , $0 6----— �����. _ rv.,.,_...��, Jw� �. .....�ii..r.._._.. $6,..�[...,o.......... Maintenance Cycle
Design/Engineer $8,000 --$6--[- $5,000 ......$0 $0µ i6-- 1 Years
. � $13,000
Construction . .62,000.. 0,000 �_.....
$0 $0 $112,000 CPX'Purpose,,
Equipment $0 $0 $0 $.. .... 'pen"Space,
Contingency $5,000 $0 $5, .,.. ..
�....... ... . .__ � � ...� .�. 000 � $O �. ........ $0 ,,.$10,000 �D,Recreation'
Totals �u..... 75,000 . . .. ....... $�......�w ._$60,000 $ ., �.....,.,. . .$. .... $135,000..,, �;Historic
;CPA Amt,Req: ' , „ $0�� $0 $0 $0 �� , $0 ',
8 b,Housing
Basis of Cost Pro'e� ction:
The cost is based on an estimate provided by a golf course architect in August 2018.
9/19/2018 3:33:53 PM
,�ft
, 'a� '% Town of Lexington - FY 2020-FY 2024 Capital Improvement Projects
Wry Project Name: Park and Playground Improvements Date: 30 Aug 05
Project ID Number: 282 Revision Date: 06-Sep-18
Submitted By: Chris Filadoro Department: Rec&Comm Programs Priority# 10
First Year Submission? Phone#: (781)274-8355 E-mail cfiladoro@lexinqtonma.qov
Descripfig�&Pro�lect,
The Recreation Committee requests$92,000 in FY2021 to update and replace the playground equipment,install safety surfacing,and install a
bike rack at Sutherland Park. Additionally,at the recommendation of in the ADA Compliance Study that was completed in 2017,the surfacing
tiles at the entrance of the playground will be reset,an accessible route to the dugouts at the baseball field will be created,and an accessible
path will be extended from the existing asphalt path to the water fountain near the entrance of the park.
FY2022-$105,000 to update and replace the playground equipment,install safety surfacing,and install a bike rack at Rindge Park. Additionally,
based on the recommendations in the ADA Compliance Study,the walkway leading to the playground will also be renovated to meet the
minimum width regulations and have a running slope of less than 5%and an accessible path leading to the Arlington Reservoir Trail and a
connection to the basketball courts will also be installed.
FY2023-$70,000 to update and replace the playground equipment,install safety surfacing,and install a bike rack at Kinneens Park.
The proposed playground improvements will renovate and rehabilitate existing safety surfacing and equipment so that all sites will be in
compliance with the Consumer Product Safety Commission (CPSC) ,American Society for Testing and Materials (ASTM) and the American
with Disabilities Act (ADA) .
I u i itti:fl c a t q_n113—e-n-e-fli L,
The existing play equipment at Sutherland Park,Rindge Park,and Kinneens Park is outdated and needs to be replaced. It is used by the
neighborhood children. The playground equipment at Sutherland was last replaced in 2000,the playground equipment at Rindge was last
replaced in 2005,and the playground equipment at Knneen was last replaced in 2004.
ImDact if not cornDleted:
The current playground equipment,use zones,and surfacing do not comply with CPSC,ASTM or ADA standards. As the equipment continues to
age and deteriorate,more frequent inspections,repairs and equipment removal will be needed to ensure that the users are safe. This is neither
cost effective nor efficient.
Tirame. Replace. FrUL.
Fall 2020 15 Year's
Stakeholders:
Residents
229M!it �
no impact to the operating budget
Copt Analygi%
Funding Source: (,') Levy CPA j Revolving State Aid Water Sewer Recreation Private Other
Capital Funding Request Recurring Cost
9/19/2018 3:33:53 PM
10 Town of Lexington - FY 2020-FYCapital Improvement Projects
�4
Project Name: Park and Playground Improvements bate: 30-Aug-05
Project Number: 282 Revision Date: 06-Sep-18
Submitted : Chris Filadoro Department: Rec&Comm Programs Priority# 10
First Year Submission? '_
Phone#: (781)274-8355E-mail cfiladoro@lexingtonma.gov
282 2020 2021 2022 2023 2024 Totals $0.00
Site Acquisition �� gp „.... """ " Maintenance Cycle
Design/Engineer $� l W. �10,000 ... ..$.10.000 $5,000 �,.W... Via....::. �.......:. � .,,.w.
��.... $25,x00 1 Years
Construction �, _....
$94,500 CPA;Ptt ,45C+
Equipment $0 $45,000 $451000 $42,500 $0 �$ 2,50
13 0 "'O�Open,5pace„
Contingency d.,_. 0 _ �... 5,00.0....r. $5,000 _A $5",OOa ,., u. $0�...�i $15,a00 .� y. Recreation
E
Totals 000 $105,000 D Historic
;CPA Amt.Fleq. $0` $92;000 $105,000 $70;000 $0i Housing;
Basis of Cast ProieGtion:
The cost projections are based on similar renovation projects and a cost estimate provided in August 2017.
9/19/2018 3:33:53 P
md
0m�
uImprovementrreg
Project Park improvements-Athletic Fields Date: 15-Sep-06
Project Number: 516 Revision Date: 06-Sep-16
Submitted By: Chris Filadoro t® Rec&Comm Programs Priority# 4
First rSubmission? % j Phone#: (761)274-8355E-mail cfiladoro@lexingtona.gov
299912tin f r9
The Town of Lexington athletic fields see excessive use and timely renovations and updates are cdfical to provide safe and playable fields for all
user groups. The athletic fields are used by the Residents,Non-Residents,Lexington Public Schools,Youth and Adult League programs,
Recreation&Community Programs and by youth&adult organizations and neighborhood families evenings and weekends. Proposed future
renovations will include natural turf,drainage,new irrigation systems (where applicable) ,and site amenities (benches,backstops,etc.)
FY2020-$435,000: Diamond Middle School Field renovation will include drainage,laser grading,and new irrigation controls. Additionally,at the
recommendation of the ADA Compliance Study that was completed in 2017,while there is an accessible walk leading from the parking lot to the
fields,there is no accessible route between the ball fields and their respective team areas. An accessible route will be installed along the fence
on the west side of the site that connects the ball fields to each other and the parking lot. An accessible walk leading from the parking lot and
fields to the portable bathroom facility will also be provided.
FY2021 -$360,000: Harrington School Field renovation will include excavating the infield areas,laser grading ($125,000) ,and new in-ground
irrigation systems at the Harrington,Bowman,and Franklin ($150,000) .Additionaly,based on the recommendations in the ADA Compliance
Study,at Harrington,the gravel driveway from Lowell Street into the site will be paved to allow for the provision of additional accessible parking
and a formal entrance. A route from the school drive to the softball and baseball team areas will also be created and the team areas will be
renovated to provide more appropriate wheelchair space,which would make them accessible.
FY2022-$125,000: Muzzey Field renovation will include irrigation upgrades,laser grading,and new natural grass.
FY2023-$190,000: Fiske Field renovation will include irrigation upgrades,laser grading,new natural grass,and new backstops. Additionaly,
based on the recommendations in the ADA Compliance Study,additional walks will be installed to provide accessibility to the various ball field
team areas and these walks should be extended beyond the team areas to provide general access to the shared outfields in the center of the
site.
FY2024-$195,000: Bridge Field renovation will include irrigation upgrades,laser grading,new natural grass,and new backstops. Additionaly,
based on the recommendations in the ADA Compliance Study,the route to the fields from the sidewalk that runs along the school's entrance
driveway will be formalized to become compliant with accessibility regulations. The routes between the two softball field and the playground will
also be formalized to provide universal access throughout the site.
JuEtificaltion/Bgngfit,
Safety for all participants is the major concern and improving upon the safety of the fields is the major benefit to all users. The Town of Lexington
athletic fields are constantly used by recreation,school,youth,and adult groups. They are in need of major repairs that cannot be completed
within the operating budget. There are safety issues with faulty backstops,uneven turf,uneven infield areas,and drainage.This is an ongoing
multi-year capital program to address safety and playability concerns and to provide adequate and safe field conditions for neighborhood families,
recreation,and school programs.The benefit would be to renovate the fields to a condition where they will be safe,playable,and more easily
maintained.
XMMAAMLOMR!dgd�
The Public Works Department oversees the maintenance of the school and Town athletic facilities.The impact of not approving this request is a
continuing deterioration of the fields which may lead to injuries and cancellation of games. This will impact the School teams,youth leagues,
adult leagues,and Recreation programs and affect the quality of life in Lexington.
r frame: RgRlao. Fr
Develop specifications after the 2019 Town Meeting approval and perform renovations beginning in Fall 2019. 10 Years
Sip cghQ11dvil,
Residents,Non-Residents,Lexington Public Schools and Harrington School,Youth and Adult League programs, DPW,Recreation&Community
Programs
k i
DPW staff hours,equipment and materials costs should decrease with improved field conditions that will require routine maintenance and not
emergency repairs.
CQELAnalysi :
9/19/2018 3:33:53 PM
Town -,F Lexington - FY 2020-FY 2024 Capital Improvement Projects
J
Park Improvements-Athletic Fields 15-Sep-06
Project Name: Date:
Project ID Number: 518 Revision Date: 06-Sep-18
Submitted By: Chris Filadoro Department: Rer&Comm Programs Priority# 4
First Year Submission? I J Phone#: (781)274-8355 E-mail cfiladoro@lexinqtonma.qov
FundingSounce: (J
Levy („) CPA (D Revolving State Aid 7 Water Sewer Recreation Private t "' Other
Capital Funding Request Recurring Cost
518 2020 2021 2022 2023 2024 Totals $0.00
Site Acquisition p. .........,...a i0 ............... Maintenance Cycle
Design/Engineer 666 [`" 1 Years
Construction 6"666 $140,000,", $176,000 fii ,CPA,Purp se.
-
mm.
Equipment i6 .........$160,000 .......... 01 Open Space,
Contingency
$
Totals 1,305,000 Historic
CPA Ii A I q.111 C) Housing-
alis o role ion:
Cost projections are based on similar past projects and information provided from vendors and architects in August 2018.
9/19/2018 3:33:53 PM
Town of Lexington - FY 2020-FY 2024 Capital Improvement Projects
Project Name: Pine Meadows Equipment Date: 11-Aug-OS
Project ID Number: 519 Revision Date: 06-Sep-18
Submitted By: Melissa Battite Department: Rec&Comm Programs Priority# 11
First Year Submission? Phone#: (781)698-4801 E-mail mbattite@lexinqtonma.qov
[Description of
The FY2021 request is for$80,000 from the Recreation Enterprise Fund to purchase a Jacobson fairway mower replacing the 2012 Jacobson
fairway mower and a Turfco,Top Dresser machine replacing a 2001 Turf co Metermatic Top Dresser. The life expectancy of a fairway mower is 10
years and 15 years for a top dresser.
FY2023-$70,000 to purchase a Toro Groundsmaster 4500D Rough Mower replacing a 2015 Toro Groundsmaster 4500D Rough Mower. The
life expectancy of a rough mower is 8 years.
FY2024-$70,000 to purchase a Massey Tractor replacing the 1995 Massey tractor and a Toro Workman utility vehicle replacing the 2006 Toro
Workman utility vehicle. The life expectancy of a tractor is 25 years and 13 years for a utility vehicle.
Ju Ufig_ak2_nLB_qneft:
The past and future success at Pine Meadows can be attributed to the ongoing investment in golf course infrastructure and equipment to maintain
the 88 acres of property. Sufficient equipment is needed to properly set up the golf course on a daily basis and also to provide superior playing
conditions on a consistent basis throughout the year.,The fairway is the section of the course where golfers spend the majority of their time and
they are mowed regularly throughout the golf season. The new mower will replace an existing mower that was acquired in 2012. The new
mower has improved technology and specifications that will improve the quality of cut compared to the mower currently in use.
Each day play begins at Gam and play continues into the early evening during the summer season. The golf course is staffed so that the greens,
tees,and fairways can be cut with minimal disruption of play while providing outstanding playing conditions. The quality of cut and height of cut
from mowers ensures that golfers will be able to quickly locate their ball and be able to hit a satisfactory shot resulting in an improved pace of
play. An improved pace of play and superior playing conditions ensures an enjoyable golfing experience resulting in more play and revenue to
the Town.
The overall aesthetic quality of a golf course is very important to its ultimate financial success.The good maintenance of a golf course requires
equipment that operates efficiently,effectively,and safely and the new top dresser will help maintain the quality of the turf.
1MRA9L±AQtS2MR1919!L
If the turf and fairways are not maintained properly,it will affect the quality of play and the Town will lose customers,thus reducing revenue. In
addition to the financial loss,employee safety issues arise if machinery is operated beyond its reasonable life span.
Tirngframp,
Replact, Freg,
August 2020 10 Years
Stakeholdors.
Residents, Non-Resident Golfers, Recreation&Community Programs, Lexington Public Schools Golf Team,Minuteman Tech High School Golf
Team
QRffAfiflg_Ud99UMR4Kt
Reduce repair costs
Q6t Analy§115.
Funding Source: ( ) Levy /') CPA Revolving � , State Aid " Water Sewer Recreation Private Other
Capital Funding Request Recurring Cost
1 9/19/2018 3:33:53 PM
Town of Lexington - FY 2020-FY 2024 Capital Improvement Projects
6 11
0% , 1
Project Name: Pine Meadows Equipment Date: 11-Aug-08
Project ID Number: 519 Revision Date: 06-Sep-18
Submitted By: Melissa Baftite Department: Rec&Comm Programs Priority# 11
First Year Submission? ' Phone#: (781)698-4801 E-mail mbaffite@lexinqtonma.qov
519 2020 2021 2022 2023 2024 Totals $0.00
Site Acquisition ,6 ....... Maintenance Cycle
Design/Engineer .....................'�6 ...... 1 Years
Construction CPA p4rpose
Equipment ......
.... 1_'ii6 b66 1,....,.$70,00.0........ ...
.................. 'O"Ope'n Space
Contingency i„ kecreahon"
...................-.......... Historic"
Totals 0 220,000
PA Ami.'heq. Housing
Basis of Cost Projection:
August 2018 cost estimate,
9/19/2018 3:33:53 PM
4i p ; Town of Lexington - FY 2020-FY 2024 Capital Improvement Projects
i r Park improvements-Hard Court Resurfacing Date: 13-Aug-07
Project Number: 532 Revision Date: 06-Sep-18
Submitted : Chris FiladoroDepartment: Rec&Comm Programs Priority# 6
First Year Submission? Phone#: (781)274-8355E-mail cfiladoro@lexingtonma.gov
ecri tion r 'e :
The Recreation Committee requests funds to institute and carry out a hard court resurfacing program. The program includes resurfacing,painting
and striping the hard court surfaces at Recreation facilities.These facilities include neighborhood Basketball Courts, Center Track and Tennis
Courts at the Center Complex,Clarke Middle School,Adams,and Valley.
FY2020-$70,000: Adams Park-resurface,paint,and restripe the Adams Tennis Courts and the Adams Basketball Courts and installation of a
bike rack.
FY2021 -$85,000: Valley Tennis Courts-resurface,paint,and restripe the tennis courts and installation of a bike rack. Additionally,at the
recommendation of the ADA Compliance Study that was completed in 2017,the parking area will be formalized by paving. The existing
overgrown stone dust path will also be paved to reduce the need for maintenance and the areas at and around the bench and trash receptacle
will be maintained as well.
FY2022-$65,000: Center Basketball Courts-resurface,paint,and restripe the basketball courts and installation of a bike rack.
FY2023-$1,590,000: Gallagher Tennis Courts-complete reconstruction would include removal of the existing courts,installing,painting,and
striping the new tennis courts,new tennis nets and posts,and the installation of new chain link fencing and gates. The current Gallagher Tennis
Courts were constructed in 2000. The courts have been resurfaced twice since then and due to the extensive use that they receive,a complete
reconstruction will be needed.
stificati / e efii ,
Over the past 18 years,the Town has supported and invested in an upgrading of the Town's recreation infrastructure.The hard court resurfacing
program is a program for hard surface athletic facilities which include basketball,tennis,track and the skate park. The program will include
resurfacing and painting the hard court surfaces and installing new posts,backboards,nets and rims at Recreation facilities. It is important to
maintain these valuable assets in the community to ensure their usability and the safety of the users. It is important to maintain the Town's
recreation infrastructure.
3 i t :
The impact of not approving the request is a deterioration of the athletic facilities and unsafe conditions for the residents in the community.
Tirngfrarng, c r
FY2020 15 Years
I
Neighborhood Families and Residents,Lexington Public Schools,Recreation&Community Programs,DPW,Youth and Adult Sports Programs.
r i
Failure to maintain the infrastructure will result in higher repair costs and/or complete reconstruction.
IvsiS:
Funding Source: t ;J Levy CPA Revolving State Aid Water "i Sewer "",I Recreation Private ) Other
Capital Funding Request
Recurring Cost
9/19/2018 3:33:53 P
Town of Lexington - FY 2020-FY 2024 Capital Improvement Projects
40
Project Name: Park Improvements-Hard Court Resurfacing Date: 13-Aug-07
Project ID Number: 532 Revision Date: 06-Sep-18
Submitted By: Chris Filadoro Department: Rec&Comm Programs Priority# 6
First Year Submission? '—. Phone#: (781)274-8355 E-mail cfiladoro@lexinqtonma.qov
532 2020 2021 2022 2023 2024 Totals $0.00
Site Acquisition I.......... i1i, `__�6 Maintenance Cycle
Design/Engineer _'�_f 0_"0"" 0"0 5 Years
Construction i6b' 0"O"6Jii",'i�&,' '6 ......................... i-,-2,-95,0--0-'0" CPA,Purpose
Equipment6"1 $2,000 Open Space
Contingency ,00 (•),kecreabbh
.... ......... . .........
000 i6i 6'
Totals 0 810,000 ,Historic,
&OA' Amt.Req...... 1159k000 0 Ci Housing
Basis of Cog Projection:
The cost estimates are based on similar past projects and the cost estimate for the reconstruction of the Gallagher Tennis Courts was provided in
August 2017.
9/1 9/201 8 3:33:53 PM
,MTown of LexingtonZ Z` ve t Projects
(€q C Inter Municipal Agreement with Minuteman High Schooltis 30-Sep-13
Project Y : 893 Revision Date: 10-Sep-18
Submitted Melissa SattiteDepartment: Rec&Comm Programs Priority# 1
First r Submission? ? Phone#: (781)698-4801E-mail mbattite@lexingtonma.gov
Qgg cripti2n&Proi ct:
in recent years,the Town of Lexington has had conversations with Minuteman High School about the possibility of entering into a joint capital
investment for the shared development,use,and operations of a Recreation Athlefic Complex located on the Minuteman High School campus
through a long term Inter Municipal Agreement OMA) . it should be noted that legislation was passed in July 2018 allowing Minuteman High
School to lease certain land and buildings for up to 50 years. Prior to this legislation,a long term partnership between Minuteman High School
and the Town of Lexington was not possible. The timing of this legislation,combined with the existing construction timeline of the Minuteman
High School and its athletic facilities (which is tentatively scheduled to be completed by Fall 2020) prompts the need for the Town to review this
opportunity immediately. The FY2020 request for this project is$8,000,000.
There are currently two design options for the Recreation Athletic Complex,one which reflects a full build of the complex and an alternate build
that reflects Minuteman High School developing the land to a much smaller scale without partnering with the Town. The design for the full build
IIs for the creation of a stadium-like facility with a multi-purpose field,track,and athletic structures such as bleachers,a press box,a concession
stand,and storage shed. The full build also calls for the construction of a softball field with an overlaying multi-purpose field,a senior baseball
field with an overlaying multi-purpose field,and six tennis courts. The installation of new lighting systems would also be included at all of the
athletic fields and facilities within the complex. The full build cost is approximately$20,000,000.
The Recreation Committee has had a placeholder in the 5-year capital plan since FY2015 (Recreation Site Assessment of Potential
Acquisition) in anticipation of such an agreement,lease,or land acquisition opportunity becoming available.
usi ratio / snetc
This Inter Municipal Agreement (IMA) will prove to be beneficial for both the Town of Lexington and Minuteman High School. From the
perspective of the Town,additional athletic fields will benefit the community by providing more space for organizations to utilize. Currently,the
Department denies approximately 2,500 hours of field use each year,the majority of which are hours that are requested by the Lexington-based
youth sports organizations. The creation of this Recreation Athletic Complex will help reduce the number of denied field hours and expand the
Town's recreation infrastructure without modifying or altering any existing Town-owned active or passive park land. Another benefit is that as the
School Department is considering instituting a later school start time,these lighted athletic fields would provide space for the youth sports
organizations to practice and play games after sunset. Lastly,this Recreation Athletic Complex would provide the opportunity to serve more of
the population. For example,cricket is an up-and-coming sport within the Lexington community. However,due to constraints that currently exist
and the amount of space that is needed to play cricket,a full-size cricket field does not exist within the current Recreation infrastructure. While
the department continues to work with cricket advocates to come up with short-term solutions,a complex of this nature would provide a long-term
solution to this issue.
From the perspective of Minuteman,the IMA would bridge the gap of the school's vision from the alternate build to the vision of the full build of
the complex. Additionally,the Town would also be able to provide assistance with staffing and infrastructure needed to successfully operate a
complex of this magnitude.
i of co t
If the Town does not enter into an Inter Municipal Agreement with Minuteman,then it will lose an opportunity to fulfill and address the athletic field
and open space needs that exist within the community.
i r _q: R=t re :
2019-2020 25 Years
Etakgholdeo,
Lexington Public Schools,Recreation&Community Programs,Minuteman High School,Youth and Adult Sports Programs,Residents.
QRMfiR9_R9d9AUMRA=
CostAnajy6j:g.
•
9(19(2018 3:33:53 PM
Town o Lexington - - ait l Improvement Projects
S,, AF Project Name: Inter Municipal Agreement with Minuteman High School pate: 30-Sep-13
x-,tea.
Project ID Number: 893 Revision Date: 10-Sep-18
Submitted B : Melissa Battite Department: Rec&Comm Programs Priority# 1
First Year Submission? fPhone : (781)698-4801 E-mail mbattite0lexingtonma.gov
Funding source: ('ir) Levy CPA ) Revaluing ' State Aid Water Sewer ®) Recreation Private Other
Capital Funding Request
Recurring Cost
893 2020 2021 2022 2023 2024 Totals $0,00
Site Acquisition $8,000,000 $0..� �0...
. .000,000
Maintenance Cycle
Design/Engineer „��$��
�i �. 0 � ......... $.�....�. .......�a$a a�.e,..m, .. �6 �...-.... i0...w�. .... .-.. o �.. 0 Years
Construction $0 $0 .. 0 $0 5.0 $q CPA Purpose
Equipment $0 qa0 ��aaa... $0Oe.... ( ,Open Space
Contingency .,.,..,,.,..,.,. $p �� $0 $0 �..._ . , ,.w 0 $q 6� Recreation
CPA Annt.Req. , ... .w,... ,, , w
l HistoricTotals -1",0 6-0-
$0
$0 $0 $p $0 Housing
alis o o r je ion:
Cost projections are based on an estimate that Minuteman High School provided in August 2018,
9/19(2018 3:33:53 P
Town of Lexington at v e Projects
Project Marne: Outdoor Pickleball Court Construction date: 11-Aug-16
114
Project ID Number: 1013 Revision Date: 28-Aug-18
Submitted : Peter Coleman/Chris Filadoro Department: Rec&Comm Programs Priority# 13
First YearSubmission? , _ Phone : (781)598-4803E-mail pcoleman@lexingtonma.gov
DescriDtion of roi :
The Recreation Committee is requesting$100,000 in FY2022 to construct two permanent outdoor pickleball courts. This project would include
the construction of two new pickleball courts as well as fencing around the perimeter of the courts. The site for the pickleball courts is unknown at
this time and will depend on whether the project involves the conversion of two existing tennis courts to pickleball courts or if it will be the creation
and construction of two brand new pickleball courts.
7 tifi I n �
Pickleball,which is a combination of table tennis,badminton,and tennis,is the fastest growing sport in the country. Pickleball can be played by
people of all ages and has quite a following in Lexington. The Recreation and Community Programs Department currently offers an indoor
pickleball program during the school year and the program is at maximum capacity with an extensive waitlist each session. The Recreation
Committee is charged with pursuing new,up-and-coming recreational activities for the residents of Lexington and the construction of the outdoor
pickleball courts would enable the department to expand its pickleball offerings to the community during the spring,summer,and fall seasons.
I a i o
If this project is not undertaken,residents will not have access to any outdoor pickleball courts in Lexington and the Recreation and Community
Programs Department's pickleball offerings will be dependent on the availability of school gymnasiums,which can be limited due to the numerous
other activities that are held at these facilities.
Ti era e: R"IMC. e :
2022 25 Years
Slakeholde
Residents,Non-Residents, Recreation&Community Programs,DPW
r i
The impact that this project will have on the operating budget is unknown at this time since the location of the courts is still to be determined.
Cost alyfsis:
Funding Source: (,j Levy CPA �_) Revolving State Aid Water ', Sewer '' Recreation Private ( Other
Capital Funding Request Recurring Cost
1013 2020 2021 2022 2023 2024 Totals $0.00
Site Acquisition $® $a y $0 .... „ $0 $0 $® Maintenance Cycle
Design/Engineer ....................................„......,...,...............,. ....,„.........,......°'°'°"°° 0 Years
n/Engineer a $0 � $0 � $8,600 � $a � $0 � $8,000
Construction $84,000 $0 $0 $84,000 CPA Purpose
Equipment $0 $0 $0 l $0 $CD 0 4`
............. ..�.,.... ,........ ..�..,.,........... f ............... . � .. �.......... ... .. ,�Open Space
Contingency $6 $6 $8,060 $0 $a $8,000 C!i Recreation
Totals ®...... $®.....IIL... 100,000 $0 ..........$0...... $100,000 0 Historic
q'CPA t.Re �....�,.. $0 1000_ .L , Housing
Basis of Cost Prosection:
The cost estimate is based on similar past projects and information from vendors and architects.
9/19/2018 3:33:53 PM
Town of Lexington - FY 2020-FY 2024 Capital Improvement Projects
Project Na Date: 11-Aug-16
me: Cricket Field Construction
Project ID Number: 1014 Revision Date: 28-Aug-18
Submitted By: Peter Coleman/Chris Filadoro Department: Rec&Comm Programs Priority# 12
First Year Submission? Phone#: (781)698-4803 E-mail pcoleman@lexinqtonma.qov
2seri 9tin f r!" :
The Recreation Committee is requesting$200,000 in FY2022 to build a cricket field. This project would include the construction of a new cricket
field. The site for the cricket field is unknown at this time and will depend on whether the project involves the conversion of an existing athletic
field to a cricket field or if it will be the creation and construction of a brand new cricket field. This request was introduced in the plan two years
ago and as of September 2018,a location has not yet been identified.
Justificallon I Benefit:
Played throughout the world,the sport of cricket is gaining in popularity in the United States. Locally,the United Cricket League (UCL) was
created in 2013 and offers cricket opportunities to the youth of Lexington. The dimensions and specifications required for a cricket field are
unique. The required dimensions for the batting area,referred to as the"pitch,"are 66 feet in length by 10 feet in width and this area needs to be
a hard,firm surface,such as compacted clay. Another unique feature is that the ball can be hit in any direction. As a result,the entire field
should have a radius of 180 feet,which makes for an extensive playing area. Currently,cricket is played on natural grass multi-purpose athletic
fields in Lexington,which are the most heavily used athletic fields in town. Constructing a field specific for cricket use would not only promote the
game of cricket,but it would also help to reduce the amount of maintenance needed on the existing multi-purpose athletic fields. The Recreation
Committee is charged with pursuing new,up-and-coming recreational activities for the residents of Lexington and the construction of a cricket
field would enable cricket organizations to expand their programs and offerings within the community.
ImDact if not cornDleted:
The impact of not approving this request is that cricket would continue to be played on the multi-purpose athletic fields,which are the most
heavily used athletic fields in town. This means that the cricket opportunities available to the community would be limited. Additionally,the
overuse of the multi-purpose athletic fields would result in the continued deterioration of these fields,which could use injuries and game
cancellations.
Timgframe. Rolac . Fr
&--M-
2022 15 Years
Stakeholders;.
Residents,Non-Residents,United Cricket League,Adult Cricket Organizations,Recreation&Community Programs,DPW
QR9E@!Wg_AMd99UMRA9&
The impact that this project will have on the operating budget is unknown at this time since the location of the field is still to be determined.
However,by designating a field specifically for cricket use,DPW staff hours,equipment,and materials should decrease as a result of this project.
Cost Analysis.
Funding Source: () Levy CPA Revolving ", State Aid Water " Sewer Recreation Private w Other
Capital Funding Request Recurring Cost
1014 2020 2021 2022 2023 2024 Totals $0.00
Site Acquisition ........................ $0 $0 Maintenance Cycle
Design/Engineer ............... $20,000."1. .. .................16`-'[--- --$20,000.._ 0 Years
Construction �6 000 CPA Purpose
Equipment Open Space
........................................
Contingency ........... ........... $i'6',0'06F 6,000 Recreation,
-$200,000 1- ,-,- -,
...... .. ........................ Historic
Totals
.................
CP' "A Arnt".Req. $0 $o—[ $200,000 ---s-67— $o Housing,
&ILs of Cog Prol ion.,
q!ft
9/19/2018 3:33:53 PM
Town of Lexington - FY 2020-FY 2024 Capital Improvement Projects
��, t► ItProject Cricket Field Construction Date: 11-Aug-16
Number:Project ID 1014 Revision Date: 28-Aug-18
Submitted : Peter Coleman/Chris Filadoro t: Rec&Comm Programs Priority# 12
First issi ? I Phone#: (781)698-4809E-mail ocoleman@lexingtonma.gov
The cost estimate is based on similar past projects and information from vendors and architects.
9/19/2018 3:93:53 P
xi A ital Improvement Projects
a 4 roe : (Old Reservoir Bathhouse RenovationDate: 15-Aug-17
ztso'
Project Number: 1046 Revision Date: 0 -Sep-18
Submitted Melissa Baftite Department: Rec&Comm Programs Priority# 3
First Year Submission? Phone#: (781)698-4801 E-mail mbattite@lexingtonma.gov
�ascrintisxn sef�'resiect:
The Recreation Committee is requesting$620,000 in FY2020 for the implementation of the renovation phase at the Old Reservoir bathhouse.
This is the second phase of a two-phase approach as the feasibility study and design and engineering costs associated with the renovation phase
were appropriated in FY2019.
The bathhouse was built in 1975 and due to its current condition,the building is in need of a complete renovation. Based on the findings of the
feasibility study and due to cost implications,the decision has been made to renovate the existing building rather than demolish and construct a
brand new bathhouse. The project will include repairs to the plumbing system and installation of all new fixtures (showers,toilets,sinks,
drinking fountain) ,installation of new aerators,replacement of the existing roof,reconfiguration of the main entrance,addition of a small
program space,and the installation of a new shade structure, Additionally,based on the findings in the ADA Compliance Study that was
completed in 2017,the bathhouse is not ADA-compliant in its current condition. This project will address the accessibility issues in the
bathhouse,as well as the walkway and surrounding site,so the Old Reservoir is a facility that is welcoming to people of all ages and abilities.
This project was a new entry in the 5-year capital plan last year based on two recent developments. First,as highlighted above,the Old
Reservoir is deficient in many areas and it is our belief that these issues should be addressed and corrected. Second,staff has observed a
rodent problem at the bathhouse in recent years and the renovation should be completed as soon as possible to ensure the safety and well-being
of our patrons and staff.
stificatinnfit:
The Old Reservoir is a heavily used recreation facility during the summer. Attendance at the Old Reservoir averages between 8,000-10,000
people each summer. While the facility continues to operate safely,the bathhouse was built in 1975 and last renovated in 2000. The accessible
walkway was also installed in 2000,but has settled and buckled in places over the years and is in need of replacement.With each year that
passes,the efficiency and effectiveness of the plumbing system decreases. Repairs become more costly as the plumbing system breaks down
more frequently. If the renovation does not take place,the overall condition of the Old Reservoir bathhouse will continue to deteriorate and will
negatively impact the patrons,
i etc to :
If immediate needs are not identified and addressed,the Old Reservoir may need to be closed for an extended period of time during the peak
season,thus affecting the patrons and decreasing revenues.
ifr elace. Fre
2019-2020 25 Years
Sta I
Residents,Non-Residents,Recreation&Community Programs, DPW, Health Department,Lexington Public Schools
ti t _
Repairs to the plumbing system has become an annual occurrence which impacts the operating budget.
Cogt Analysis.
Funding Source: {j Levy r,) CPA ; Revolving ' , State Aid Water Sewer ' i Recreation Private Other
Capital Funding Request Recurring Cost
9/19(2018 3:33:53 PM
I _M"
,5�L 104\
,I Town of Lexington - FY 2020-FY 2024 Capital Improvement Projects
Project Name: Old Reservoir Bathhouse Renovation Date: 15-Aug-17
Project ID Number: 1046 Revision Date: 06-Sep-18
Submitted By: Melissa Battite Department: Rec&Comm Programs Priority# 3
First Year Submission?-- " Phone#: (781)698-4801 E-mail mbaftite@lexinqtonma.qov
1046 2020 2021 2022 2023 2024 Totals $0.00
Site Acquisition ............. Maintenance Cycle
Design/Engineer ........ ...........- ...... .......�ii"_660_ 0 Years
PA-
Construction Purpose,''
Equipment n'Space,
-
Contingency 66,666 $0 $0 $0 $0 $60,000Recreatton
Totals .......... ......................�0' ......i620"- 0'0........... Historic,,
CPA Amt Req. Housing,
.00 C) Ho
Basis of Cost Projection:
Updated cost estimate provided in September 2018 as part of the feasibility study.
9/19/2018 3:33:53 PM
Town of Lexington Z rov Projects
ads
roject Name: Community Center Campus Expansion
Date: 15-Aug-17
Project r: 1048 Revision Date: 10-Sep-18
Submitted Melissa SattiteDepartment: Rec&Comm Programs Priority# 7
First r it IPhone#: (781)698-4801E-mail mbattitelexingtonma.gov
e cri _tigp_9f PirgIgSt.
The Recreation Committee is requesting$250,000 in FY2022 for the schematic design associated with the expansion of the Lexington
Community Center campus. This is the first phase of a proposed three-phased project. The Community Center opened its doors to the public on
July 6,2015 and during the first three years of operation,the response from the community has exceeded expectations as approximately 8,000-
10,000 people come to the Community Center each month. With the support for and interest in the Community Center being so favorable,the
current level of programming is ata capacity for many of the service areas. The Town's acquisition of the Pelham Road property presents a
unique opportunity to implement the Phase II expansion,which was initially planned for 5-10 years in the future. The schematic design phase will
utilize the campus site plans that DiNisco Design has provided in 2017-2018. The expansion will enable the Department to increase the current
recreational program offerings and build on the strong foundation that has been established at the Community Center.
The schematic design phase will determine the most appropriate location for the Community Center expansion and will identify the various
features and amenities to be incorporated into the expansion. The findings of the Recreation Communiity Needs Assessment in FY2020 will play
a large role in determining which services and facilities are included in the expansion. This may include (but is not limited to) such features as
a regulation-size gymnasium,stage,cafeteria with a commercial kitchen,large,multi-purpose program rooms,and locker rooms. The use of
these amenities would provide the ability to offer programs and services during school time hours. Currently,the department is limited by the
public school calendar and hours. This unique opportunity allows the Town to be prepared for the changing demographics in a way that
thoughtfully anticipates the needs of the community. Twith this expansion,the Community Center will be able to offer dynamic,versatile
recreational programming for people of all ages and abilities.
Following the schematic design phase of this project,the second phase (design development and construction estimate) is scheduled for
FY2023 and the third phase (bid documents,construction administration,and construction) is scheduled for FY2024.
Jusificaio / enefit:
The Community Center is a heavily used recreation facility throughout the year as it averages approximately 8,000-10,000 people each month.
Completing the expansion will allow for the further development,expansion,and refinement of the program offerings and will help ensure that the
department has a positive influence on the preschool,youth,teenage,adult,and senior populations of Lexington for many years to come.
i t §t9 :
Program offerings on weekdays during the school year will be limited as the department does not have access to school gymnasiums and
cafeterias during this time. Additionally,programs at the Community Center that are currently at capacity will not have the ability to expand to
allow more participants into the program.
Tirn@frame,
RMLIace. r
2022-2024 30 Years
StakghQld@M.
Residents,Non-Residents, Recreation&Community Programs, Human Services,Council on Aging,Youth and Adult Sports Organizations,
Lexington Public Schools
r ti t
Once the Commnunity Center campus expansion is completed,additional staff will be needed to monitor and supervise participants and the
building. This will lead to an increase in the Department's regular and/or seasonal wages.
t Iasi$°
Funding Source: Cmc Levy j CPA r °) Revolving State Aid Water Sewer '. Recreation Private Other
Capital Funding Request Recurring Cost
9/19/2018 3:33:53 PM
Town of Lexington - FY 2020-FY 2024 Capital Improvement Projects
Project Name: Community Center Campus Expansion Date: 15-Aug-17
Project ID Number: 1048 Revision Date: 10-Sep-18
Submitted By: Melissa Baffite Department: Rec&Comm Programs Priority# 7
First Year Submission? Phone#: (781)698-4801 E-mail mbaffite@lexinqtonma.qov
1048 2020 2021 2022 2023 2024 Totals $0.00
Site Acquisition ..................................... .......... .......- Maintenance Cycle
Design/Engineer ...................... 0 Years
'Crp
Construction i6 410,000 PA,Puase,
Equipment
(:)'bpe e
............................i ( ) Recreation" I "
Contingency
Totals .......... �iiik,,,0,6,0, ii,5'60-,,00,0" Historid"
O �
PA Ar. i.'Req'; $0 _$O J ,Housing
Basis of Cost Projection:
Cost projections provided in August 2017 based on similar projects.
9/1 9/201 8 3:33:53 PM
1"TX2 b Town of Lexingtons
Project : Pine Meadows Clubhouse&Maintenance Building Renovation Date: 15-Aug-17
Project ID Number: 1049 Revision Date: 06-Sep-18
Submitted : Melissa BattiteDepartment: Rec&Comm Programs Priority# 8
First r Submission? Phone : (781)698-4801E-mail mbattite@lexingtonma.gov
scri tip f r ` :
The Recreation Committee is requesting$100,000 in FY2021 for the design and engineering costs associated with a renovation of the clubhouse
and maintenance building at the Pine Meadows Golf Club. The clubhouse was constructed prior to the Town's acquisition of the course in 1988
and due to its current condition,the building is in need of a complete renovation. The project will include renovating the men's and women's
bathrooms as well as the main concourse area,repairs to the plumbing system and installation of all new fixtures (toilets,sinks,drinking
fountain) ,and replacement of the existing roof as well as improvements to the maintenance building. Additionally,in its current condition,the
clubhouse is not ADA-compliant. This project will address the accessibility issues in the clubhouse so Pine Meadows is a facility that is
welcoming to people of all ages and abilities.
Following the design and engineering phase for this project,construction is scheduled to take place in FY2022. Based on the findings in the ADA
Compliance Study,the clubhouse at Pine Meadows is deficient in many areas and it is our belief that these issues should be addressed and
corrected. Additionally,the Pine Meadows Golf Club is a crown jewel of the Town's Recreation infrastructure and it is our belief that this
renovation will ensure the continued,successful operation of the course for the next generation.
Justification a efit:
The Pine Meadows Golf Club is a heavily used recreation facility during the spring,summer,and fall. The course averages approximately 35,000-
37,000 rounds played each year and generates approximately$800,000 in revenue each season. While the facility continues to operate safely,
the clubhouse was built prior to the Town's acquisition of the golf course in 1988 and no significant renovations have taken place over the past 30
years. The maintenance building is approximately 15 years old and does not require significant improvements. The feasibility study will provide
the Town with a detailed list of recommended upgrades and repairs needed,thus allowing the Town to plan and budget the upgrades and repairs
effectively and responsibly.
if not completed:
If immediate needs are not identified and addressed,the condition of the Pine Meadows clubhouse will continue to deteriorate,which could
reduce the number of golfers at the course,thus decreasing revenues.
i f Replace. Fre
a:
2020-2022 30 Years
Stakeholderf.
Residents,Non-Residents,Recreation&Community Programs,DPW, Lexington Public Schools
n r i
Maintenance and repairs to the clubhouse has become an annual occurrence which impacts the operating budget.
Cogt lY i ®
Funding Source: j Levy CPA J Revolving ,, State Aid Water Sewer "pi Recreation , Private Other
Capital Funding Request Recurring Cost
9/19/2018 3:33:53 PM
A�"mMA " �"wF Lexington - FY 2020-FYit r e eProjects
ro Name: Pine Meadows Clubhouse&Maintenance Building Renovation ate• 15-Aug-17
ProjectID Number: 1049 Revision Date: 06-Sep-18
Submitted : Melissa Battite Department: Rec&Comm Programs Priority# 8
First YearSubmission? 11one : (781)698-4801 E-mail mbanite@lexingtonma.gov
1049 2020 2021 2022 2023 2024 Totals $0.00
Site Acquisition0.. I„ ....... .. .$p,,.� ......... ...... ...�... ..... ,,.� ..,........
_. ..$�,.,. � . , ',--i"'-
Maintenance Cycle
Design/Engineer p, . . . °1OOQOp., p. �_.$ ....�... . W,_w,m$ �� ......... ._.$pd, Ig0,00. ..... 0 Years
Construction &h. _, .p, Io ., ano $0.,,e $690,000, kr,e. ,,, e.. .�. ,m... .,. i6... X690,000.... CP'A,Purpasa
Equipment
Open.Spsce
Contingency $0 $0 $60,000 $0 �� 0 �� 60,�pU Recreation
�.. .._...._ . ...... .....
Totals $0 $100,000 $750,000 �� $0 $0 $850,000 H�StgC
CP11 A Amt.Req. $b $0 $0 $0 $0 0 Housing
iasis o o rje i
Cost estimate provided in August 2017 based on similar projects.
9/19/2018 3:33:53 PM
Town of Lexington - FY 2020-FY 2024 Capital Improvement Projects
Project Name: Recreation Community Needs Assessment Date: 11-Sep-18
Project Number: 1065 Revision Date:
Submitted y: Melissa Battite Department: Rec&Comm Programs Priority# 2
First Year Submission? ;,4' Phone#: (781)696-4601 E-mail mbattite@lexingtonma.gov
21&d2t 2 of Project:
In FY2020,the Recreation Committee requests$50,000 from the Recreation Enterprise to complete a needs assessment of the Town-owned and
operated recreational programs,facilities,and infrastructure. A consultant will be hired to complete the assessment,which will build off of
Recreation's 2014-2016 Strategic Plan and the Town's 2015 Open Space and Recreation Plan Update. Through an extensive community
outreach process,the needs assessment will provide critical data that will be used to determine which programs,services,and facilities should be
Included in the Lexington Community Center campus expansion in the future.
The needs assessment will identify the various features and amenities that are recommended to be incorporated into the expansion. This may
include (but is not limited to) such features as a regulation-size gymnasium,stage,cafeteria with a commercial kitchen,large,multi-purpose
program rooms,and locker rooms. The use of these amenities would provide the ability to offer programs and services during school time hours.
Currently,the department is limited by the public school calendar and hours. This opportunity allows the Town to be prepared for the changing
demographics in a way that thoughtfully anticipates the needs of the community. The recommendations provided in the needs assessment will
be implemented in the Community Center campus expansion so the facility will be able to offer even more dynamic,versatile recreational
programming for people of all ages and abilities.
stiif°icatien/ a edit:
This project is a new entry in the 5-year capital plan this year as the result of the feedback and input that the department received from the
various financial committees,Board of Selectmen,Town Meeting members,and the community at large during the capital budgeting process last
year. After Town Meeting voted not to approve funding in FY2019 for the schematic design phase of the Community Center campus expansion,
staff reevaluated the options moving forward and believe that undergoing a complete and thorough needs assessment will provide the greatest
benefit to the department and the community and is the right course of action.
The Community Center opened its doors to the public on July 6,2015 and during the first three years of operation,the response from the
community has exceeded expectations. With the support for and interest in the Community Center being so favorable,the current level of
programming is ata capacity for many of the service areas. The Town's acquisition of the Pelham Road property presents a unique opportunity
to implement the Community Center expansion,which was initially planned for 5-10 years in the future. The findings of the needs assessment,
mbined with the campus site plans that DiNisco Design has provided in 2017-2018,will help guide staff when making decisions on how to
increase the current recreational program offerings and build upon the strong foundation that has been established at the Community Center.
1MRAAiLfl2L99M21919!L
If the needs assessment is not completed now,staff will not be able to get a true sense of the recreational needs within the community. This will
make planning and preparing for the Community Center campus expansion more difficult and it could potentially delay the expansion further into
the future. Regarding short-term operations,program offerings on weekdays during the school year will continue to be limited as the department
does not have access to school gymnasiums and cafeterias during this time. Additionally,programs at the Community Center that are currently
at capacity will not have the ability to expand to allow more participants into the program.
Timeframe: a kO re :
2019-2020 10 Years
Sta keholdgri,
Residents,Non-Residents,Recreation&Community Programs,Human Services,Council on Aging,Youth and Adult Sports Organizations,
Lexington Public Schools
QRRMfing u e1 a :
t Isis:
Funding Source: ) Levy CPA l Revolving State Aid Water = Sewer '. Recreation Private Other
Capital Funding Request Recurring Cost
9/19/2018 3:93:54 PM
Town of Lexington - FY 2020-FY 2024 Capital Improvement Projects
Project Name: Recreation Community Needs Assessment Date: 11-Sep-18
Project ID Number: 1065 Revision Date:
Submitted By: Melissa Battite Department: Rec&Comm Programs Priority# 2
First Year Submission? one#: (781)698-4801 E-mail mbattite0lexinqtonma.qov
1065 2020 2021 2022 2023 2024 Totals $0.00
Site Acquisition ................... ,6 r "w._-_i6.,
--'i6 [ [ -,-,50 [................- -'i�.-", Maintenance Cycle
Design/Engineer 0 Years
Construction ........... CPA'P4rpose,
Equipment rOpen,Space
Contingency ......i 0 Rel'crie'klon
Totals ........... Cl Historic
$b 50 $1 0 $0, Housing,
Cost estimate provided in August 2018 based on similar projects.
9/19/2018 3:33:54 PM
Town of Lexington - FY 2020-FY 2024 Capital Improvement Projects
Project Name: Recreation Software Upgrade Date: 11-Sep-18
Project ID Number: 1066 Revision Date:
Submitted By: Melissa Baffite Department: Rec&Comm Programs Priority# 9
First Year Submission? Iv, Phone#: (781)698-4801 E-mail mbaftite@lexinqtonma.qov
The Recreation Committee is requesting$50,000 in FY2021 to provide the Recreation and Community Programs Department with a software
upgrade, Over the past few years,the department has come to the realization that while the current software system is functional and meets the
basic needs,it is not overly sophisticated and has limitations that prevent staff from operating at optimum efficiency.
Currently,the software system that is being used offers such features as a participant database,both in-person and online program and
membership registration,and field and facility reservations. While the software does have some financial reporting capabilities,they are rather
elementary and limited in nature. The software does not sync with the Town's official financial system (Munis) and the financial data cannot be
exported to Munis. As a result,the department is operating two different financial systems simultaneously. This practice should end to ensure
greater efficiency throughout the department.
This request is a new entry in the 5-year capital plan this year. With the opening of the Community Center in 2015,the department has
experienced significant growth in programming,personnel,and revenue over the past three years, While the current software system is
affordable based on other options on the market,the operations of the department are on the verge of exceeding the usefulness of this basic
program. In speaking with the IT Department,there are other software options available that are dynamic,versatile,and have the capability to
work hand-in-hand with Munis. Staff will work directly with the IT Department to identify and implement the software program that will meet the
present and future needs of the department and that will allow the staff to operate as effectively and efficiently as possible in the years ahead.
1MRAqAAQL9QMR1919d!
If this request is not approved,the current software system will continue to be used.
TimefraMg.
2020-2021 20 Years
Stakehole .
Recreation&Community Programs,Human Services, IT Department, Residents,Non-Residents,Youth and Adult Sports Organizations
QRMVflg e :
The implementation of a new software system will likely incur higher annual service/maintenance fees and higher user license fees as compared
to the current system that is in place.
Cost Analy i ;,
g gg
Funding Source: () Levy CPA Revolving ' State Aid Water Sewer 'e. Recreation Private Other
Capital Funding Request Recurring Cost
1066 2020 2021 2022 2023 2024 Totals $0.00
Site Acquisition .......------ iii_`�...............w_
............ Maintenance Cycle
Design/Engineer0 0 Years
Construction .................... ........ ......... CPA Purpose
1-1
Equipment 1 6 16- Open Space
.................
Contingency �........
................... i',, Ikecreation
Historic,
Totals $50,000 ...........id"', ['"",
Cpkknt.Req. ' =$O C) Housing
9/19/2018 3:33.54 PM
Town of Lexington - ital Improvement Pr jec s
Project Name: Recreation Software Upgrade Date: 11-Sep-18
Project : 1066 Revision Date:
Submitted : Melissa BattiteDepartment: Rec&Comm Programs Priority9
First Year Submission? fill Phone : (781)698-4801 E-mail mbattite@lexingtonma.gov
Cost estimate provided in August 2018.
9/19/2018 3:33:54 PM