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Home My WebLink About2018-09-12-CCPAC-min w Lexington VWlk I A'00GMN&COMMWNl I Town of Lexington Lexington Community Center Program Advisory Committee Nancy Shepard,Chairman Tel: 781-698-4800 Alessandro Alessandrini Fax: 781-861-2747 Francesca Pfrommer Sandra Shaw Archana Singhal Ling Yang Community Center Program Advisory Committee Minutes of Meeting September 12, 2018 A meeting of the Community Center Programs Advisory Committee (CCPAC)was held on Wednesday, September 12, at 7:00 p.m. at the Lexington Community Center,39 Marrett Road,Lexington. Meeting Attendees:Members—Alessandro Alessandrini, Nancy Shepard(Chair), Francesca Pfrommer, Sandra Shaw,Archana Singhal, Ling Yang Ex-Officio Member Attendees:Christine Dean(Community Center Director),Charlotte Rodgers (Director of Human Services),Thomas Romano(Youth &Family Program Coordinator), Doug Lucente (Board of Selectman), Susan Rockwell (Historical), Debra Hankins (Youth Commission), Mehr Khurana (Youth Commission) Unable to attend: Melissa Battite (Director of Recreation&Community Programs) The meeting was called to order at 7:03 p.m. 1. Minutes ofAugust 15,2018 The minutes from the August 15t' meeting were reviewed and accepted unanimously. 2. Citizens and Other Boards Debra Hankins and Mehr Khurana were in attendance representing the Lexington Youth Conunission. Debra and Mehr explained that the commission was created in 1977 and has been going strong ever sense. There are 6 adult advisors that manage the 38 high school students that range in grades from 9-12. Every month they do a service project. Some of the service projects include serving a Valentine's lunch to the Seniors in town, taking part in fall clean up, delivering fresh turkey dinners to people in need around Thanksgiving, raising money in December for social services, and many more projects that benefit the community in a positive way. ..r.r:lo,rr.re a...,P2y/recre.a.fii..Q.n recd.e„pt„(�,lgzi n.at.2.0 m a:gov 39 MARRETT ROAD, LEXINGTON, MA 02421 Debra expressed that it is through word of mouth that they recruit kids and they give the task of seniors to recruit someone before they leave. 3. Recreation Capital 5 Year Plan Update Christine Dean brought up that there are 13 items on the lists of asks in the 5 year capital plan, with six of them starting in 2020. Christine spoke more in depth about priority 1 which is the Inter Municipal Agreement with Minuteman High School for $8mi1 in 2020. This would be an exclusive agreement between the Town of Lexington and Minuteman High School. Minuteman would not open an RFP. Minuteman will be contributing $12mil to develop fields and other recreational assets regardless of the Town's involvement. Alessandro asked what the $8mil would be used for. Christine responded that a full stadium, track,tennis, and possible other items. Doug said that if this went through the Town would maintain and manage the use of this recreational athletic complex. He also mentioned that we deny approximately 2,500 hours of field permit requests per year and this article would reduce the shortage.He also mentioned that there is a working group of Town and Minuteman staff coordinating on priority 1. Francesca brought up that the Minuteman agreement is very time sensitive, and there is a lot to consider in the agreement. Some of those things to consider is the 50 year agreement and if that can be changed.An answer to the agreement needs to be made by March. 4. Committee Vacancy and Vice Chair Selection Nancy expressed that she is at a loss for words with the sudden loss of Dan Palant; she recalled that he had a great drive and constant enthusiasm Alessandro could attest to that as he mentioned that Dan gave out his phone number to all his patients and told them to call if they needed someone to talk to.Kind words and stories were shared about Dan's fulfilling life. Nancy nominated Archana for Vice Chair, Alessandro seconded,and motion was approved 6 —0. Doug brought up the idea of having a student from the Youth Commission (Mehr Khurana) participate as a committee member. This placement would fulfill one of the goals of the CCPAC,diversifying program offerings. He stated that the Youth Commission does meet on the same date and time as the CCPAC,but he did not feel that this would be an obstacle. He suggested that Mehr go to the Youth Commission for the first 30 minutes and then report back to the CCPAC the other 30 minutes. This could be coordinated for some of the meetings, allowing Mehr the opportunity to participate fully in some of the Youth Commission meetings as well. The next steps in the process would be to revise the committee charge then invite Mehr to apply to become a committee member. 5. Community Center,Recreation,and Human Services Update Christine mentioned that she met with the Volunteer Coordinator, Heather DeRose,and citizen, Bill Murphy, to discuss possibilities for intergenerational programming at the Community Center.Bill previously worked for Arlington COA and helped to build a successful program at the high school. The intergenerational book club he facilitated is still going strong. Other ideas suggested include a cooking class,ping pong, billiards, and bingo. Christine also mentioned that the free Archery demo for 60+ had about 20 participants. The 4-weekpaid session is also full with 12 participants. A prospective Eagle Scout, Jordan O'Harre,approached the Community Center with a project proposal to build three picnic tables and shade structures at the Community Center. Thomas reported that the End of the Summer Party had between 200-300 guests,in spite of the rain. Most people moved inside while we were able to move the DJ, Face painter, and yard games into the dining room. The teen interview workshop was very successful with 25 students registered and a waitlist. There was also a guest speaker who provided college interview tips. The fall session has already begun. Some of the classes that are running include: Beginner and Advanced Chess,Kids Test Kitchen, Little Coders,Business Sharks,Lego Robotics, Littlest Musicians, Women's Boxing Fencing, and Martial arts. Francesca from the Recreation Committee noted that there is still a punch list of construction items to be completed at the pool so crews will be there until November Is'. Charlotte gave updates for Human Services. She mentioned that fall classes are in full swing: OWLL, discussion groups, and trips are full. Tony Serio is working with Kristie Demirev and Julie Fenn from the schools to start an after school group of the middle schoolers. The focus of the group will be social skills and not clinical. Human Services received a$26,000 grant from the Dana Home Foundation to purchase a mobile computer cart. The first classes with the computers begins next week. Oktoberfest has been cancelled due to low enrollment. A Mental Health&Wellness task force has been established. There is a working group of staff from Health and Human Services,Fire, Police, Schools, Recreation&Community Programs, and Town stakeholders. They will be looking at research,prevention, post-vention, and intervention. They want to broaden the scope of mental health and not just focus on suicide. There will be a QPR(Question,Persuade,Refer)training on September 24 from 7:00-8:30pm at the LCC in Room 237. Another training is planned for November 15 at 9:30-11:30am. These trainings are for 18+. There is a special module for QPR for address youth. Charlotte announced that senior management will get the training as well as middle managers, funded by the CHNA grant. Human Services is planning to apply for more funding the next three years. There are plans for a mental health referral service to go live on December 1".It will be run by the William .Tames Interface,a mental health referral service run by William .Tames College. Human Services is looking for a way to market the referral service and one suggestion is creating a sticker to put on the back of cell phones. Charlotte concluded with promoting a vaping and e-cigarette seminar on October 17 at 7:00pm in Cary Hall The next meeting of the Community Center Program Advisory Committee is scheduled to take place on Thursday,October 11,2018 at 7:00pm at the Lexington Community Center. The September 12, 2018 meeting of the Community CenterProgram Advisory Committee adjourned at 8:52 pm. Respectfully submitted, Thomas Romano, Youth&Family Program Coordinator