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HomeMy WebLinkAbout2018-05-08-LHA-min LEXINGTON HOUSING AUTHORITY REGULAR MEETING—MAY 8, 2018 MINUTES 1. ROLL CALL The meeting was called to order by Chairman Melinda Walker at 7:44 A.M. MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Melinda Walker NONE Caileen Foley Nicholas Santosuosso Dan McCabe Robert D. Peters Mike Guyder Richard F. Perry Russell Knapp Weidong Wang (arrived 7:50am) Camille Goodwin 2. MINUTES Approval of Minutes of Regular Meeting of April 10, 2018 Upon motion by Robert D. Peters and seconded by Nicholas Santosuosso, the Board voted to approve the Minutes of the Regular Meeting of April 10, 2018, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Melinda Walker NONE Richard F. Perry Weidong Wang Nicholas Santosuosso Robert D. Peters Approval of Minutes of Annual Meeting of April 10, 2018 Upon motion by Robert D. Peters and seconded by Nicholas Santosuosso, the Board voted to approve the Minutes of the Annual Meeting of April 10, 2018, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Melinda Walker NONE Richard F. Perry Weidong Wang Nicholas Santosuosso Robert D. Peters 3. BILLS & CHECKS Approval of Bills and Checks paid in April 2018 April 2018 REVOLVING FUND Check Numbers 15663 through 15742 689-C MANAGEMENT Check Number 2243 PARKER MANOR Check Number 2039 BEDFORD STREET Check Number 1231 MRVP VOUCHER Check Numbers 4066 through 4069 SECTION 8 Check Numbers 18133 through 18161 Upon a motion by Robert D. Peters and seconded by Nicholas Santosuosso, the Board voted to accept the Bills and Checks as presented for April 2018. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Melinda Walker NONE Weidong Wang Nicholas Santosuosso Robert D. Peters Richard F. Perry 4. EXECUTIVE DIRECTOR'S REPORT A. FYI Audit Presentation by Guyder-Hurley, PC Mike Guyder and Russell Knapp reviewed the FYI audit with the Board. This was a first-year engagement with the firm. Guyder reported to the board that the LHA continues to be in very good financial condition. The audit issued one finding for the Federal program relating to Eligibility: Rent Calculation. The LHA's Corrective Action Plan will address these issues. The firm's Management Letter discussed the need to include the federal threshold for micro-purchases in the LHA Procurement Policy. The LHA has updated their Procurement Policy effective April 11, 2018. B. LHA Financials, Fee Accountant contract The Board reviewed the April financials which now include 5 months of Pine Grove. We continue to be in good shape. A budget revision for the 400-1 Program is necessary due to DHCD's requirement that expenditures are no more than plus or minus 10% of the budgeted amounts. Currently, our extraordinary maintenance budget is less than 10%. Upon a motion by Robert D. Peters and seconded by Richard F. Perry, the Board voted to accept the April LHA Financials and the Budget Revision to the 400-1 Program. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Melinda Walker NONE NONE NONE Nicholas Santosuosso Robert D. Peters 2 Richard F. Perry Weidong Wang The Fee Accountant contract has been renewed for another one-year term. C. Board vote to notify the Town Clerk that LHA will dispense with Regular Monthly Meetings for June, July and August 2018. Special Meetings will be called if necessary. Upon a motion by Robert D. Peters and seconded by Nicholas Santosuosso, the Board voted to notify the Town Clerk that LHA will dispense with Regular Monthly Meetings for June, July and August 2018. Special Meetings will be called if necessary. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Melinda Walker NONE NONE NONE Nicholas Santosuosso Robert D. Peters Richard F. Perry Weidong Wang D. Capital Improvement Plan FY19 Projects planned for FYI include Greeley Village emergency generator, new benches and picnic areas, asphalt repair, front concrete stair replacement and rear back porch post replacement. Also, bathroom upgrade for 87 Hill Street and walkway repair of 45 Forest St, among others. Upon a motion by Nicholas Santosuosso and seconded by Robert D Peters, the Board voted to approve the FYI Capital Improvement Plan. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Melinda Walker NONE NONE NONE Nicholas Santosuosso Robert D. Peters Richard F. Perry Weidong Wang E. Secure Energy Contract The natural gas contract at Countryside Village is due for renewal, effective 2019. The current rate is $6.95 per MMBTU. The new rate for 36 months is $6.318 per MMBTU. This will save approximately $1,300.00 annually. Upon a motion by Robert D. Peters and seconded by Weidong Wang, the Board voted to accept the Secure Energy 36-month contract rate of$6.318 per MMBTU. The roll call vote was as follows: 3 YEAS NAYS ABSTAIN ABSENT Melinda Walker NONE NONE NONE Nicholas Santosuosso Robert D. Peters Richard F. Perry Weidong Wang F. FISH 4 155093 CFC (tentative) MJS Construction, Inc., has finished the punch list for Greeley Village back porch project. The 5% retainer of$16,833.10 is due to the Contractor. The LHA will reflect the issues and problems that arose in the Contractor's DCAMM evaluation. Upon a motion by Richard F. Perry and seconded by Robert D. Peters, the Board voted to approve the Certificate of Final Completion from MJS Construction Inc. in the amount of$16,833.10. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Melinda Walker NONE NONE NONE Nicholas Santosuosso Robert D. Peters Richard F. Perry Weidong Wang G. Any other new business that may come before the Board We have posted the Maintenance Laborer and Federal Program Coordinator jobs. 5. PUBLIC COMMENT Dan McCabe spoke about his displeasure regarding issues relating to Greeley Village and the Director but was not specific. The Chairman respectfully asked him to put his concerns in writing as it is not appropriate to address during public comment. 6. UNFINISHED BUSINESS 7. NEW BUSINESS 8. ADJOURNMENT 8:40 A.M. A true copy attest........................... CAILEEN B. FOLEY, SECRETARY 4