HomeMy WebLinkAbout2018-08-28-CPAC-min CPAC Meeting
August 28, 2018
Called to order at 7:18
Attendees:
CPAC Members: Also Present:
Deepak Amenani Richard Canale
Stacey Beuttell Bob Creech
Hema Bhatt Jeff Dietrich
Matt Daggett David Field
Sarah Felton Ginna Johnson
Marilyn Fenolossa (by phone) Carol Kowalski
Carol Sue Hai Joe Pato
Leonard Morse-Fortier Bob Pressman
Staff Reports&Updates:
1) Stakeholder Outreach
a) Interviews to gather input into the process
I) The consultant,with the Planning Department has finalized a list of all committees (inside
and outside of town government)who will be engaged by the consultant in interviews
regarding the Comprehensive Plan
ii) Interviews will be set up on a rolling basis as stakeholders are available
iii) The consultant will conduct the interviews; CPAC members could be invited, but this
decision requires a vote (no vote taken)
iv) Carol Kowalski noted that participating in these interviews is a good way to develop a
deeper understanding of what the public expects and will contribute to the Comprehensive
Plan as well as providing experience with engaging the public with regard to general
outreach points.
v) ACTION -The list will be shared with the CPAC Committee to get input on whether or not
we've overlooked anyone
b) Meetings to build awareness of the process
I) David Kucharski will be interacting with programmatic organizations such as: elk lodges,
mosques,temples, etc. to provide information about process and to request that they build
awareness of the Comprehensive Plan within their communities.
2) Survey
a) A survey is ready to go live that asks general demographic questions.
b) This is the first of multiple outreach surveys
c) Advertising for the survey will be through the Stakeholder Outreach; a link will be available on
the website
d) Decouple demographic survey from invitations to the "World Cafe's".
3) Hartwell Ave. update:
a) The vision component of the Hartwell Avenue project is completed, but the project is currently
being studied from fiscal,traffic and market perspectives.
b) Completion of the study will provide the basis for a zoning bylaw for consideration at the Annual
Town Meeting.
4) Planning Director Vacancy
a) The search committee will be seeking the planning board's approval of appointment for
Planning Director at the next meeting
Comprehensive Plan Logo
1) Previous discussion not communicated to artist
2) ACTION -Carol Sue Hai will meet with her and communicate comments
a) Show option both with and without the circle
b) Looser sketch
c) No cars
3) Timing ASAP
4) A preliminary logo could be included on the flyers for the Sept. 25 "World Cafe"
5) The Logo will be voted on at the next CPAC meeting
Upcoming World Cafe Event
1) David Fields requested support to hand out flyers for the following dates/events:
a) 9/8 East Lexington Block Party—Liberty Heights—Sarah
b) 9/15 East Lexington Block Party at Bermans—Sarah
c) 9/22 25th Annual Fine Arts Fair(Center?)—TBD
d) 9/29 Minuteman 25th Anniversary—TBD
e) 9/29 East Village Fair—Ginna
f) 10/20 Diwali Celebration—Deepak& Hema
ACTION - David Fields will share the list through e-mail for people to sign up.
2) Flyer- Naming convention -World Cafe?Small-Group Conversations?
a) Needs to say-town cafe/Lexington cafe—more intimate
b) State what to expect-come share your ideas/vision/aspirations
c) Tag line that draws attention -then include description of what happens
3) Attendance/Sign-up
a) Finite capacity at locations-80 people for each event; will ask for sign ups
b) If there is interest—more events can be planned
c) CPAC members will be participants and should RSVP for one of these events
4) ACTION -Carol Kowalski will e-mail an update to those interested after meeting w/facilitator
tomorrow
Other Business
1) Community Education
a) Content plan for communication shared with CPAC
b) Planning Board is custodian of the plan
i) Need to see planning boards role more throughout the content plan
ii) Approval of plan -only in there as final step of launching plan
2) When the planning board adopts the plan - becomes an official policy of the town.
a) Question: Does the Comprehensive Plan state what we want to happen, but not how to get
there?
i) Carol Kowalski—generally includes implementation steps,who would initiate them and
general order of priority for urgency-immediate, intermediate and long term.
b) Matt Dagen - have we assessed what we have achieved from last plan?
i) Document review in progress
3) ACTION -Calendar timeline-update existing gantt chart
4) CPAC tasks
a) Outreach plan will require support of CPAC committee members
b) Important to stay directly and actively engaged in the process
c) Identify those things that would be helpful to understand better
5) Approval of Minutes—June 26 and July 24
Meeting Adjourned 8:58