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HomeMy WebLinkAbout2018-05-14-ARTS-min E] Meeting Lexington' n o[ nc il for the Arts Minutes ����r�,,,A!a y' 11",/Al a y 14, 2 018 '7�C) 8�Z!,5 i�')Dl D": D�B�, Pre-Meeting Tasks Review ofhandouts&minutes Attendance: Present: Geetha Ramnath (Chair).Amy Kuoor(Troaounor).Jean Hart,Jaooio Gtaigonva|d, Laurel 8mith, Steve Po|torzyoki, Lynne K|emmer, Faith Lin Absent: Rebecca McGowan, Mark Ferri Guests: None Recording Secretary: Seetha Ramnath Meeting start time: 7:05pnn 1. WELCOME'Chairperson (Goo1ha Ramnath) a. Welcome to new Council member Steve Po|tooyoki b. Save the date'Grantee reception'7/18 at 0:30pm @A|oft Lexington'all Council member, all grantees,former Council mombor, all artists,friends and family are invited. Council members are asked tobegin communicating the event now. o. Discovery Day plan'Survey or Mobile Signboard? Council hos agreed to take necessary time to develop an actionable survey as inclusive and broad reaching as possible. The mobile signpost is a simpler thought for Discovery Day, a prime opportunity to advertise the Breakthrough artist contest to increase applicant pool for this year. Joan has agreed to develop the signboard (picket sign), and Jessie will order pencils tohand out. Mark will be main volunteer for the full day, Seetha will also attend the morning. d. Regarding the Survey, Jessie has recommended Soothatncheck inwith Comprehensive Plan re: public arts and find out what they are they doing a survey. She will also Jessie will connect with us with the Planning board. o. Seetha is collecting feedback from the Council today,formulating the survey. It was recommended by Council to the heads of each major arts groups in Town, target by end of June including newspapers(Minutemon/Lattenoto Editor). Colonial Times, etc. _ OLD BUSINESS a. Parade Faadbaok—Lynne—Parade was rained out but a new September 29th anniversary ofthe bike path'coordinated oo|or/artdocoration project was brought Vothe Council's agenda.Jessie explained the project in detail and that volunteers are requested. Goetha offered to|oum more about itanthe planning pmnosn begins with ChnUnaand requests the collaboration included the Council for the Arts membership. b. Lessons Loemod on Breakthrough Arhot—Jeaaio explained Joel Kowit called to her attention thee was problem with the LaxK4ediaArtTa|kimagery ofEmmanuel College she is working to correct. Seethaspoke with Joel toclear the air and discussed ways hoimprove the process for next year. He also has provided copies of his pen-book from the showing at Cary Library for the Council and others to read and has included some of the Town's most prominent educators and scientists (including a prominent Merck researcher)expressing their interest in his works. Further details are available ifrequired, please contact Soodhadirectly. o. Idea Wall follow up—Library would like to coordinate Council's October event/Masquerade with Yarn Bombing per Jessie 3. REPORTS (10 minutes) _ SecretarV's Report (Seetha in place for Rebecca) i Approval of previous meeting's minutes will await Rebecca's return in Juno for Aph|. May 2018. Seetha will confirm with Rebecca whether March minutes have been sent to Town archives. b. Treasurer's Report (AmV Kaser) i Update on State&Local budgets'remaining expense ° $2070.61 Local ° $5911.81 State |i. Reimbursement submissions c. Communications Report(Faith Lin) i. Website: www.lexartscouncil.org ii. Volunteer Blogs Calendar- plan for September 2018 iii. Plans to develop and distribute 2018 Town Survey-Council members homework to come prepared with top 10 questions to ask during this years'survey 4. 2018-19 PLANNING (All Members) a. Town Survey Design-Live Brainstorm session.All present Council members participated in collaborative discussion. Decisions to move ahead with a shorter(less than 10 question)actionable survey vs. "philosophical"style to motivate change. Seetha will design a draft inclusive of all parties feedback by June meeting for final review before finalize list of major stakeholders and communication channels. Council has agreed to revise launch to end of June. b. Discovery Day—Mark and Seetha will attend and will coordinate with Jean and Jessie by Friday 5/25. c. Artepreneurs 2018—Laurel has asked to provide update at June meeting on Youth arts&crafts sale plans for December timeframe 2018. d. Arts Summit— There is interest from the community for the Council to host an Arts Summit to bring together all prominent leaders in each of the major arts organizations around Lexington for an open discussion in the 2"d week of September 2018- Jessie will coordinate with Seetha with the goal of sharing results of the Town survey. 5.. ANNOUNCEMENTS a. Next LC4A Meeting: June 11 ,2018-Room 237 LCC Topic- Expectations for 2018/Town Survey Draft Meeting Adjourned at: 8:48pm Motioned by: Lynne Klemmer Seconded by: Faith Lin 2of1