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HomeMy WebLinkAbout2018-03-14-TCC-min Town Celebrations Committee Minutes of Meeting March 14, 2018 Room 242, Lexington Community Center Members Present Lorain Marquis, Chair; Glen Bassett, Kim Coburn, Linda Dixon, Karen Gaughan, Cerise Jalelian, Paul Jenkins, Sondra Lucente, Julie Miller, Wayne Miller, Sandy Podgorski, Bob Tracey Members Not Present June Baer, Suzanne Caton, Carol Flynn, Mary Hutton, Bill Mix, Henry Murphy, Geetha Padaki, Gina Rada, Sue Stering, Dave Taylor, Sam Zales Business • The Chair reported that a quorum was present. • Lorain introduced Wei Ding, who has submitted an application for membership on the committee. Lorain said that Wei, who serves as Membership Director with the Chinese American Association of Lexington (CAAL), would be a valuable liaison with the Chinese community as well as an effective member of the committee. • The minutes of the meeting of February 14, 2018 were approved. • The next meeting will be held on Wednesday, March 21 in Rm. 221 at the Community Center. Approval of Parade Applications The Committee approved the applications of five units involving fees, as follows: The McDermott Family (formerly The Syzygy Group), Ian McDermott, old military 10-wheel truck: Tony Barrie Band US Naval Sea Cadet Corps, Gosnold Division William Diamond Jr. Fife and Drum Corps Massachusetts Military Museum, George DeBonis, Tanks and other 1940-era military vehicles. The Committee tabled discussion on two applications,pending further negotiations: Martin Cox—Military Vehicles - Tank and Half Track New England Historic Military Vehicles, Bob Barber, a fleet of approximately 12 vehicles. The Committee approved the following parade applications with no fee involved: Association of Black Americans of Lexington, 7-8 marchers Lexington High School Class of 1965 Lexington Historical Society Antique Fire Engine Minuteman Cane Award Selection Committee Monroe Center for the Arts Sustainable Lexington (electric vehicles). 3 rows of 2 cars, request placement at end of parade so can end up at high school and invite people to inspect the vehicles. The Fitter Female (one vehicle) Wilson's Farm Float The Dance Inn (approved pending receipt of application). Arrangements still need to be finalized with several units and should be completed soon: His Majesty's 10th Regiment of Foot His Majesty's First Regiment of Foot The Windjammers. Patriots Day, Monday, April 16, 2018 • The Old Guard has confirmed their participation.. They will perform on the Battle Green on Saturday, April 14 with two divisions, the historic fighting reenactment and the fife and drum units. It is still uncertain whether they will march in the parade. • The Williamsburg VA Fife and Drum Corps and the William Diamond Fife and Drum Corps will perform a joint concert at Tower Park at 3:00 p.m. on Saturday. • The Westfield, IN high school band will perform on the Green at noon on Monday. • Another prestigious group, The Navy Band, out of Newport, RI, is participating. • Lorain brought up the suggestion of designating Tower Park as a picnic area on parade day as a way of encouraging families to attend the parade. Kim suggested contacting the leader of LexFun! for advice. This group might want to take this project on and support it. • Julie suggested recruiting the Haydenettes to march in the parade. Kim has a contact and volunteered to inquire. • The Stuart Highlanders, a longtime parade participant, have not responded. Lorain will call. • Sandy reported that the Schedule of Events, after many last-minute changes, is at the printers. • Sandy also shared a poster advertising Patriots' Weekend, to be distributed around town. Karen will contact the clergy association and request posting it on church bulletin boards. • Lorain and several others had a very productive meeting with representatives of the Concord Town Celebrations Committee where they discussed potential collaborations, information sharing, and swapping best practices. Concord, for example, runs a very successful annual Flag Retirement Ceremony on Veterans Day that we might want to consider. Lorain has scheduled a similar meeting with the Arlington TCC next week. • Cerise reported that all tickets have been printed. She clarified which VIP's need tickets to the reviewing stand vs. bleachers for the Reenactment. Committee members will get two Reenactment tickets each. We need to make a real effort to fill the bleachers for afternoon parade. Kim suggested giving a block of advance tickets to several constituencies such as CAAL, the Indian Association, and others. Cerise stressed that every vehicle in the parade must have an authorized committee vehicle tag, for security purposes. • The sponsorship program is underway. The mailing has gone out and responses are coming in. The committee website has been updated to include a sponsorship page. The meeting was adjourned at 8:50 pm. Respectfully submitted, Linda Dixon, Interim Secretary Future Meetings: 03/28/18, 04/04/18, 04/11/17, 04/25/18, 05/02/18, 05/16/18, 05/23/18, 06/06/18.