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HomeMy WebLinkAbout2018-04-04-TCC-min Town Celebrations Committee Minutes of Meeting April 4, 2018 Room 242, Lexington Community Center Members Present Lorain Marquis, Chair; Kim Coburn, Linda Dixon, Karen Gaughan, Paul Jenkins, Sondra Lucente, Julie Miller, Wayne Miller, Sandy Podgorski, Bob Tracey, Bill Mix, Carol Flynn, Mary Hutton, Cerise Jalelian, Wei Ding. Members Not Present June Baer, Henry Murphy, Gina Rada, Dave Taylor, Sam Zales, Geetha Padaki, Sue Stering, Glen Bassett, Suzanne Caton. Business • The Chair reported that a quorum was present. • The minutes of the meeting of March 28, 2018, were approved. • The next meeting will be held on Wednesday, April 11, 2018 in Rm. at the Community Center. Approval of Parade Applications • CALEX , a civic organization, was accepted to participate in the parade on a no-fee basis. The group had requested a fee. Lorain will explain to the group that it I not our practice to pay civic groups. • Lexington Youth Hockey will not participate this year. However, its sponsoring organization, Corporate Limousine has agreed to be a sponsor for the parade this year. Patriots Day, Monday, April 16, 2018 • Parking: Lorain and Karen met with the Police Department and Public Works representatives about the issue of parking the day of the parade. Police Sgt. George Snell was against our idea of closing off Worthern Road to non-parade participant parking. His point was that people are used to going there to park and that there was sufficient parking available to parade participants. We can use all high school lots this year. Also, Metropolitan Life will not be under construction so we can use that lot too. One Militia Drive will be available for Westfield Band and also committee members. There was discussion about how to reserve parking for Westfield Band vehicles both before the band arrives at about 11 and while they are taking members to the beginning of the parade. Nothing was firmly decided. Sondra will talk to Doug Lucente about how to solve the problem. • Sandy will ride with the Westfield Band on its lead bus to direct them to the beginning of the parade. • Kim presented a small rendition of a large banner that she and the people at Wales Copy designed to thank all the sponsors of this year's parade. It will be displayed on the reviewing stand across from the library. Hopefully, the cost will be under $200. Kim suggested and it was decided that, because of the reduced pricing for the banner, Wales Copy Center should be included in the list of Friends of the Parade sponsors. • Wei Ding described what her group planned to do for the parade, which includes part of the traditional dragon dance. • It was decided that LexFun would not be permitted to hand out toy to children along the parade route during the parade. • Carts, Bob and Wayne (back), Julie and Carol, Cerise and Lorain, Sandy and Linda, maybe Sue and Geetha, Dave Taylor solo • Need to pin down who will be working at the registration desk. Other Patriot's Day Weekend Business • Lorain reported that the Old Guard was confirmed to do a demonstration at noon on Saturday at Green. She encouraged members to attend both this demonstration and the concert at Tower Park by Colonial Williamsburg at 3 on Saturday. Lunch will be provided for the Old Guard at Brookhaven. • Cerise will work on dividing up the VIP tickets. Lorain will deliver the tickets for Hanscom dignitaries. • Members will meet at 3 pm at the East Lexington Fire Station on Sunday April 15 to set out stakes for the parade. Other Business • Kim reported that the Community Coalition will meet on Aril 11 from 9-10:30 am at Cary Library. She had planned to go, but will be away. She encouraged others to attend as she felt this would be a good place to recruit new members for the committee. The theme for the meeting is "History in Lexington." The meeting was adjourned at 8:40pm, but members remained to review the proposed parade line-up. Respectfully submitted, Mary Hutton, Co-Secretary Future Meetings: 04/11/18, 04/25/18, 05/02/18, 05/16/18, 05/23/18, 06/06/18.