HomeMy WebLinkAbout2018-06-19 BOS Goal Setting-min
June 19, 2018 Goal Setting
Page 1 of 3
Board of Selectmen Goal Setting Meeting
June 19, 2018
A goal setting meeting of the Board of Selectmen was held on Thursday, June 19, 2018, at 8:01
a.m. in Estabrook Hall in the Cary Memorial Building. Ms. Barry, Chair; Mr. Pato; Ms.
Ciccolo(late arrival); Mr. Lucente and Ms. Hai were present along with Mr. Valente, Town
Manager; Ms. Kosnoff, Assistant Town Manager for Finance; Ms. Axtell, Assistant Town
Manager, and Ms. Katzenback, Executive Clerk.
Also Present:
Rajan Hudson, Management Fellow; Fire Chief Wilson; Police Chief Corr; Ms. Stembridge,
Library Director; Ms. Smith, Assistant Library Director & Head of Technology; Ms. Kowalski,
Assistant Town Manager for Development; Ms. Graglia-Kostos, Human Resource Director; Mr.
Case, Chief Information Officer; Ms. Rodgers, Human Services Director; Ms. Interess, Assistant
Director Senior Services; Ms. Tintocalis, Economic Development Director; Ms. Battite, Director,
Recreation & Community Programs; Ms. Dean, Community Center Director; Ms. Rice, Town
Clerk; Mr. Newell, Assistant Director of Facilities; Mr. Valenti, DPW Operations Director; Ms.
Hewitt, Budget Officer; Tony Serio, Youth & Family Services; Julie Krakauer, IT Project
Manager; Victor Gorospe, IT Project Manager; Dorinda Goodman, Director IT; Karen Mullins,
Conservation Administrator; Sally Peacock, Town Accountant; Gerry Cody; Health Director;
Morgan Steele, Administrative Assistant; John Mazzarall, Police Captain of Administration;
Mike McLean, Police Captain of Operations; John Livsey, Town Engineer; Rob Lent, Director
of Assessing.
Approve Sale of Bond Anticipation Notes
Ms. Kosnoff, Assistant Town Manager for Finance, asked for the Selectmen’s approval of
approximately $12.1 million in bond anticipation notes offered for sale on June 14, 2018 and due
February 2019.
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve to approve
the sale of $12,116,855, 3.00 percent General Obligation Bond Anticipation Notes of the Town
dated June 21, 2018 and payable February 15, 2019 (the “Notes”) to J.P. Morgan Securities LLC
at par and accrued interest plus a premium of $113,777.27; and
Further approve that in connection with the marketing and sale of the Notes, the preparation and
distribution of a Notice of Sale and Preliminary Official Statement dated June 6, 2018, and a
final Official Statement dated June 13, 2018, each in such form as may be approved by the Town
Treasurer, be and hereby are ratified, confirmed, approved and adopted; and
Further approve that the Town Treasurer and the Board of Selectmen be, and hereby are,
authorized to execute and deliver a significant events disclosure undertaking in compliance with
SEC Rule 15c2-12 in such form as may be approved by bond counsel to the Town, which
June 19, 2018 Goal Setting
Page 2 of 3
undertaking shall be incorporated by reference in the Notes for the benefit of the holders of the
Notes from time to time; and
Further approve that we authorize and direct the Treasurer to establish post issuance federal tax
compliance procedures in such form as the Treasurer and bond counsel deem sufficient, or if
such procedures are currently in place, to review and update said procedures, in order to monitor
and maintain the tax-exempt status of the Notes; and
Further approve that each member of the Board of Selectmen, the Town Clerk and the Town
Treasurer be and hereby are, authorized to take any and all such actions, and execute and deliver
such certificates, receipts or other documents as may be determined by them, or any of them, to
be necessary or convenient to carry into effect the provisions of the foregoing votes.
FY2018-2019 Selectmen's Goal Setting
Introduction
Ms. Barry emphasized the meeting objective is to seek consensus on the Board’s goals and work
plan for FY2019-2020. Ms. Barry stated as there are 52 goals to review, there will be no public
comment.
Review Status of FY2018-2019 Goals
Mr. Valente reviewed the organization of the binder and provided a status of several of the Board
of Selectmen goals from FY18–FY19.
Discuss Proposed Goals, FY2019-2020
Ms. Barry stated the Board will review the proposed goals for FY2019-2020 that have been
organized in three categories descending from high to medium to low priorities. Ms. Barry
reiterated the objective is to identify the Board’s goals not necessarily create the solution today
and to determine if certain items should not be designated as Selectmen goals but need further
discussion or action from another department or committee. The Board reviewed the proposed
goals and policies, shared perspectives and clarified priorities as the first step in refining the list.
Ms. Barry stated that the next step is to further discuss and refine the proposed goals at a future
Board of Selectmen meeting.
A recess was taken at approximately 11:45 a.m. to break for lunch. The meeting resumed at
12:20 p.m.
Executive Session
Ms. Barry recused herself as her husband is employee of the Town. Ms. Ciccolo presided.
Upon motion duly made and by roll call, the Board of Selectmen voted 4-0 to approve to go into
Executive Session under Exemption 3 to discuss strategy with respect to collective bargaining
related to the Library Union; further to discuss strategy with respect to collective bargaining
related to the Public Works Union and to reconvene in Open Session only to adjourn. Further, it
was declared that an open meeting discussion may have a detrimental effect on the bargaining
position of the Town.
June 19, 2018 Goal Setting
Page 3 of 3
Adjournment
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to adjourn at
approximately 1:09 p.m.
A true record; Attest:
Kim Katzenback
Executive Clerk