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HomeMy WebLinkAbout2018-06-13 BOS-min 06/13/2018 – Selectmen’s Meeting Page 1 of 12 SELECTMEN'S MEETING Wednesday, June 13, 2018 A meeting of the Lexington Board of Selectmen was called to order at 7:00 p.m. on Wednesday, June 13, 2018 in the Selectmen’s Meeting Room of the Town Office Building. Ms. Barry, Chair; Mr. Pato; Mr. Lucente; and Ms. Hai were present as well as Mr. Valente, Town Manager; Ms. Siebert, Recording Secretary. Ms. Ciccolo was absent. Selectmen Concerns and Liaison Reports Mr. Lucente reported that both he and Ms. Hai attended a recent meeting of the Town Manager Search Screening Committee. Important upcoming search process dates are June 18, 2018 when a meeting is scheduled for members of Town committees, boards, and former Selectmen to meet with the search consultants and provide input about desired characteristics of the next Town Manager; June 19, 2018 when another meeting will be held at Cary Library to gather community input; August 6, 2018 when resumes will be reviewed by the Screening Committee; and August 15, 2018 when candidates will be interviewed. Ms. Barry said members of the Board were present today at the groundbreaking of the new Hastings School project. On Sunday, June 3, 2018, Board members was also present at the Lexington High School graduation at which Mr. Lucente delivered remarks on behalf of the Board. Members also staffed the Board of Selectmen’s booth on Discovery Day, May 26, 2018. Town Manager Report Mr. Valente asked Ms. Barry to recognize Public Works Director Dave Pinsonneault for an announcement. Mr. Pinsonneault reported that the Lexington DPW has received re-accreditation from the American Public Works Association (APWA). The DPW received its first accreditation th in 2014; it was the 90 community in the nation to do so. To be re-accredited, department staff reviewed over 400 policies and standards regarding its service to residents. The department received a perfect score from the visiting re-accreditation team that came to Lexington for several days to make the evaluation. The certification will be officially awarded at the APWA conference in August 2018. Approve New FY19 Lexpress Schedule Susan Barrett, Transportation Manager, presented the new FY19 Lexpress schedule for Selectmen approval. The new schedule will be distributed to residents via the next quarterly tax bill mailing. Ms. Barrett noted that the community has expressed a high level of interest in transportation options. Ms. Barrett described three proposed schedule changes:  An informal, once-a-day stop at Emerson Gardens will be expanded to five-times-a day between the hours of 10 a.m. to 2 p.m. Ms. Barrett acknowledged it would be useful to add this stop throughout the day but during peak traffic hours, it is hard to make the left- hand turn from Emerson Gardens onto Maple Street. 06/13/2018 – Selectmen’s Meeting Page 2 of 12  A summer-month 7:30 a.m. round on Routes 1,3, and 5 will be piloted as a year-round program. The Town currently pays for the service year-round even though the loop only runs at that hour during the summer. The addition will allow people to travel to Market Basket, the Community Center, Hayden Avenue and Spring Street, Lahey Lexington, and many of the school campuses in the early morning.  Revisions to the route map will add information about connecting transportation systems including web addresses/contact numbers for the Minuteman bike share program, and the Rev shuttle. Ms. Barrett said these changes will be evaluated in the transportation study the Town is currently conducting. Ms. Barry asked if the B-line and the Lowell Regional Transit service web addresses could be included on the route map. Ms. Hai asked if the MBTA bus webpage address can be added to make it easier for riders to access the 62/76 bus schedules. Ms. Barrett agreed with these recommendations; she hopes the additional text will fit onto the brochure. Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve the Lexpress schedule as an insert for June quarterly property tax bill with the potential changes discussed, if the text fits into the brochure layout. Approve Amendment to Regional Housing Service Office Agreement Liz Rust from the Regional Housing Services Office presented an update of the intermunicipal agreement (IMA) for Selectmen approval. The term of the IMA is three years, but updates are provided to each town every year. Ms. Rust noted that of the eight RHSO towns, seven have Town Managers about to retire. She thanked these Town Managers for establishing the IMA consortium in 2011. Collectively, RHSO member towns have 10.59% subsidized housing/affordable housing inventory (SHI), although Acton, Wayland, and Weston individually have less than 10%. Of the total 57,000 housing units in the member towns, over 6,000 are on the SHI. Lexington’s SHI is currently 11.12% or 1,328 units, which translates to 133 units greater than the 10% threshold. Ms. Rust stated that when the denominator changes in 2020, Lexington is still projected to have 128 units above the 10% baseline. The RHSO monitors 433 of Lexington’s SHI units, overseeing annual certification, refinancing, resale, and general inquiries. The RHSO assists in keeping units on the SHI in the face of potential market rate conversions, such as Lexington experiences with the Pine Grove development in 2017. The RHSO also monitors 905 units across 18 Lexington properties, conducts site visits, reviews tenant eligibility, and examines rental formulas. It provides support to Town boards, committees, and programs as well as grant oversight; it reviews compliance, provides assessment valuations, trains homeowners and property managers, and maintains the RHSO website. These services will continue in FY19. The majority of the FY19 RHSO budget is for staff compensation for 4 part-time people, including Ms. Rust. Lexington’s share of the annual $244,447 budget cost comes to $29,851 or 06/13/2018 – Selectmen’s Meeting Page 3 of 12 12% of the consortium’s total cost for service. This investment entitles the Town to 390 hours of assistance in FY19, which is 46 hours and $1,185 less than this year; the Pine Grove conversion increased Lexington’s FY18 expenses. Each RHSO billable hour equals $76.75; the four staff members collectively work about 3400 hours annually. Ms. Rust noted that the HOME grant program currently has $75,000 in uncommitted funds; the RHSO is working with the Lexington Housing Authority to determine how to best allocate these resources. The Board was asked to vote on two items as part of the amendment to the RHSO agreement: the addition of Wayland to the member communities and the modified FY19 budget. Ms. Rust noted that Wayland joined the consortium provisionally in March under Concord’s membership and has proven to be a good fit because its housing profile is similar to the other member communities. The RHSO would like to add a ninth town but will wait for a compatible community. Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve and sign the amendment to the Regional Housing Services Office Agreement. Textiles Recycling Program Dave Pinsonneault, DPW Director; Robert Beaudoin, Superintendent of Environmental Services, and Stephen Lisauskas, Waste Zero; presented information on a proposed curbside textile recycling program for the Board’s consideration. Mr. Lisauskas said Waster Zero, a waste reduction company, works with approximately 800 cities/towns across the country and 150 communities in Massachusetts. Studies have shown that about 11% of the waste stream in the Commonwealth in 2016 was recyclable textiles, up from 6.7% three years prior. Overall waste totals, despite efforts to reduce tonnage, have not declined even as curbside recycling efforts have become common place. Currently, only 15% of recyclable textiles waste is captured. Simple Recycling, the subcontracting company that would service Lexington, handles textile recycling only in 46 states. Textiles would be picked up on regular trash days by a dedicated van; pink bags are provided to every household for the purpose. When a bag is picked up, a replacement bag is provided. If more than one bag is needed, Simple Recycling can be reached via a toll-free number. There is no cost to the resident or the Town for the service; Lexington would receive $20/ton; Mr. Lisauskas conservatively provided yearly revenue estimate of $1,100. Keeping textiles out of the waste stream also decreases municipal tipping fees; Mr. Lisauskas estimated savings at about $3,600/year. Mr. Lucente asked what percentage of residents are projected to use the service. Mr. Lisauskas said the set-out rate nationally is 1%; in Massachusetts it is 2-3%. About 24 communities in Massachusetts have already adopted textile recycling. In terms of carbon footprint, the pickup service saves 44 tons of GHG/CO2 equivalent per ton expended. 06/13/2018 – Selectmen’s Meeting Page 4 of 12 Mr. Lucente asked if Goodwill is an available option to the people in the other 24 communities. Mr. Lisauskas said people who donate to Goodwill and similar organizations usually support the cause that benefits from the donation. Natick has found no reduction due to donations to non- profits. The convenience of curbside collection is probably a factor and it may, as with other materials, move a marginal recycler to a consistent one. Simple Recycling also accepts materials that Goodwill does not, such as bedding, pillows, and undergarments. Mr. Lisauskas said pink bags have been known to wind up at Goodwill drop off locations; his company has no problem when this occurs. Mr. Lucente asked what happens when an item does not fit in the pink bag. Mr. Lisauskas said this needs to be worked out with the DPW. In most communities if it does not fit, it is not collected but some towns have opted instead to mark items with pink stickers. Mr. Pato asked whether the Town or the recycling company determines what items are collected and noted that not all the accepted items on the list are textiles; many are items not currently accepted by the recycling hauler. Mr. Lisauskas said that 95% of the collected materials are textiles; the provided list of accepted items is the standard list for Massachusetts, although in other parts of the country, other items have been added. The first groups to look over the collected materials are thrift shores. Ms. Barry asked how the curbside pick up would interact with the clothing drop-off bins already at the Hartwell Avenue DPW facility and Lexington school properties. Mr. Beaudoin said that Bay State Textiles provides the bin service and the Schools receive funds for the donations. Ms. Hai said the Town should talk to the PTOs to ensure they are not undercut by the curbside program. Ms. Barry asked if theft is a problem and if donations are tax-deductible. Mr. Lisauskas said theft occurs occasionally but is not a problem since there is very little resale value. Donations were not tax-deductible under the old tax laws; Mr. Lisauskas believes that is still the case. Ms. Barry said residents should be made aware they will not receive a tax receipt. Ms. Hai said it should be ascertained that the pink plastic bags do not exceed the gauge limit for thickness recently set by Town Meeting. She further asked whether contaminated and smoke- damaged textiles would be accepted. Mr. Lisauskas said materials contaminated with bodily fluids should not be recycled; he will ask Simple Recycling what its policy is on smoke-damage, noting that often damaged portions can be removed and the rest recycled. DPW Project Updates Dave Pinsonneault, DPW Director, provided the yearly status update on Public Works projects, highlighting 8 of the 35 currently underway: Center Streetscape (funding source: tax levy): The input from the public meeting held June 11, 2018 is being analyzed by the Town Manager’s Center Streetscape Working Group. The group will provide brief updates to the Selectmen in July and August and a longer presentation in September in advance of the 100% design funding request to Special Town Meeting in November. The team is working to clarify the part of the project that appeared at the public 06/13/2018 – Selectmen’s Meeting Page 5 of 12 meeting to call for a narrowing of Massachusetts Avenue at Grant Street and the elimination of the dedicated turning lane at that location. Ms. Barry emphasized that the Board voted in January 2017 not to change the traffic configuration at Harrington Road and it did not take action, due to lack of consensus, on proposals to eliminate the two turning lanes from Massachusetts Avenue onto Waltham Street and Edison Way. Mr. Pinsonneault said this is now clarified. He is also aware of the need for sequential timing to coordinate the Police Station and Woburn Street projects. Mr. Pinsonneault will resend the Battle Green/Center Streetscape/Police Station/Woburn Street project timeline document to the Selectmen that clarifies the coordination of the projects. Dawn McKenna, Tourism Committee chair, expressed concern about coordinating work around the Battle Green that is scheduled to take place. She believes that postponing the Center Streetscape slightly will make for better timing. Bob Pressman, 22 Locust Avenue, asked if flashing beacon crosswalks were ruled out for the Center Streetscape because it is an historic district. Mr. Pinsonneault said the reason they ruled had had more to do with the close proximity of the traffic light; this is why the team chose bump outs to narrow Massachusetts Avenue instead. Improvements to nighttime lighting will also improve pedestrian safety. It is still being studied whether a flashing beacon crosswalk could be installed at the Woburn Street/Massachusetts Avenue intersection. Three Intersection East Massachusetts Avenue DOT project (tax levy): This project has been on hold because the concrete did not meet the quality standard. An attempt to resolve the problem will be made in the next two weeks using alternative concrete. Curbing will also be reset. The Maple Street light is expected to be activated within two weeks, starting with a 30-day “flash phase” to acclimate drivers to the change. Once Maple Street is up and running, the Pleasant Street light will be activated similarly in the following 2-3 weeks. DOT says it is committed to getting the project done by November 2018. Residents will be informed via DPW project website and bi-weekly notification for those who have signed up. Ms. Hai urged Mr. Pinsonneault to use every notification method at his disposal to let residents know the status of these projects, as well as the 30-day flashing protocol. Hartwell Avenue Improvements (tax levy): The Bedford Street/Hartwell Avenue jug-handle intersection part of the Hartwell area project should be operational by the end of June 2018. Plantings at the circle that have been removed will be replaced. The Maguire Road and Kiln Brook Bridge part of the project is making good progress on coordination with the utilities and Hanscom Air Force Base. Mr. Pinsonneault said that before the project can proceed fully, Hanscom will replace its sewer main (scheduled for this summer) and a water main must be replaced in part of the corridor (anticipated for the 2019 construction season). Mr. Pinsonneault is not sure if the sewer and the water main work will be done in the daytime or nighttime hours but he will provide the Selectmen with updates. Ms. Barry recommended that Lexington urge the Base to direct its employees to enter/exit at the route 2A gate for the duration of the work. Pelham Road Sidewalk and Sight Distance Improvements (tax levy): The design has progressed beyond 25% and continues to move forward. The project will provide a sidewalk 06/13/2018 – Selectmen’s Meeting Page 6 of 12 along Pelham Road and significantly improve sight distance where Pelham Road meets Massachusetts Avenue. Construction will be coordinated with the Lexington Children’s Place (LCP) as the roadwork will be very disruptive. The work is anticipated to take place in the summer of 2019, before LCP opens but after most of the construction has been completed. Ms. Hai reported that the Pelham neighborhood has expressed concern about two-way traffic entering/exiting Pelham Road. Mr. Valente confirmed that construction vehicles will both enter and exit Pelham Road but they will only be allowed to take a right turn onto Massachusetts Avenue. Ms. Hai asked that the neighborhood be informed about this and that the Town do what it can to enforce the right-turn only limitation. Dawn McKenna, 9 Hancock Street asked that the Youville community be kept informed as well. Mr. Pinsonneault stated the DPW will be in communication with all Pelham abutters. Automatic Meter Reading System (Enterprise fund): A consultant has been hired to assess the current meter reading and billing systems and to develop recommendations for an automated read system. The consultant will focus the assessment on the fixed network system and include benefits to the Town and the residents; a return of investment analysis will be provided. A recommendation will be presented to the Board of Selectmen in September with the goal of bringing a funding request to the 2018 Fall Town Meeting. Ms. Barry and Ms. Hai asked that Mr. Pinsonneault keep the Capital Expenditures Committee fully apprised of the return on investment findings. Mr. Valente said there is no expectation that the project will pay for itself but the overwhelming amount of data has now been organized into a manageable report. Ms. Hai believes the Capital Expenditure Committee’s concern is financial impact and access to the available data, not necessarily self-funding. Park Improvement, Athletic Field Lighting (Community Preservation): The DPW has been working closely with Recreation on these projects. A public meeting was recently held but few residents attended. Mr. Pinsonneault said lighting levels on the tennis courts now are now 2-3 foot candles for the four that are lit; the new lights will be 1.5 foot candles using LED technology; all 10 courts will be illuminated; the light will be focused downward to minimize glare. The baseball and softball fields will also have new LED lights installed; the project is scheduled to take place in the fall of 2018. Park Improvement, Track, Lighting, and amenities (Community Preservation): This part of the overall project will take place in the spring of 2019. Mr. Pinsonneault said the material for the center oval of the track has not been finalized but staff is looking at a hybrid natural/turf model. He envisions including at least two surface options in the bidding process. Downtime for the track is unknown until the construction contract is awarded but Mr. Pinsonneault assured the Board that Recreation will remain in close contract with the Schools’ Athletic Department about details as they emerge. Community Center Sidewalk (Community Preservation): The design is at approximately 75% complete. Mr. Pinsonneault expects the project to be executed in the current construction season. The biggest difficulties are the design and moving the walls, which must be done in consultation with the Scottish Rite leadership. 06/13/2018 – Selectmen’s Meeting Page 7 of 12 Other Projects: Ms. Barry asked if the Town has a standard park bench model, noting there is a wooden bench at Kinneen Park that should be evaluated. Mr. Pinsonneault said there are at least two bench models in use: in the Lincoln Park area, the Town’s standard recycled plastic bench with metal sides model is used. In an area where teak benches are appropriate, that model is used. Ms. Hai asked if the pedestrian signal at Munroe Center for the Arts will be removed. Mr. Pinsonneault said he would check into this. Review Bedford Water Agreement Mr. Pinsonneault, DPW Director, and Ralph Pecora, Water Superintendent, presented the details of the contract renewal with the Town of Bedford to provide MWRA water. The current 25-year contract expires June 30, 2018. Highlights of the new contract are:  Bedford has requested an increase in the volume of water to 4.16 million gallons delivered (MGD);  Lexington has added a pressure control valve to the Grove Street line that allows for water shut off if PSI falls below 20. This was done to minimize impact to Lexington residents. If a shut off were to take place, Bedford would still receive water through two other connecting lines;  The 25-year agreement will now be reviewed every 5 years so that issues can be addressed more quickly. This would also give Bedford more flexibility in case the Bedford decided to seek an alternate delivery system. Mr. Pinsonneault noted that the Burlington will also become am MWRA water customer and that this requires additional oversight and assistance. Mr. Lucente noted that the contract does not specify that the agreement will be reviewed every five years, only that it will be reviewed five years from the origin date. Mr. Pinsonneault said he would make sure this is clarified before the contract is approved. Mr. Pato said he appreciates efforts to protect the Grove Street neighborhood from water pressure drops. Ms. Barry asked if the Town has made sure that the Grove Street residents’ water pressure is as strong as it ought to be. Mr. Pecora said no call of complaint have been received. The sustaining valve will ensure that the water pressure is maintained at 35 PSI, particularly for residents of McKeever Drive that have experienced the worst pressure drops. Ms. Barry asked that residents be contacted directly for feedback and that a baseline be recorded now so that any effects on the water system from the new Grove Street development are well-understood. Ms. Barry asked if water delivery volumes would be affected by drought conditions and if there is language about this in the contract. Mr. Pinsonneault said water would still need to flow through the system but timing of Bedford’s use might need to be adjusted in the case of drought. 06/13/2018 – Selectmen’s Meeting Page 8 of 12 Discussions to this effect have already been initiated. Emergencies are covered in the contract section titled “Force Majeur”. Ms. Barry asked if water pressure valves on the other two Bedford connecting lines are allowed under the contract. Mr. Pinsonneault said he does not anticipate the need for this, given the water study results, but the two towns would work out such an issue together, as they have done for other matters not covered under the current contract. Ms. Hai asked about proportional capital costs to meet Bedford’s demand, as specified in the contract. Mr. Pinsonneault said the specified 60/40 split is due to the need to service Lexington customers right up to the Bedford line. Improvements would be to Lexington’s infrastructure and therefor justify the investment. Lexington, as the service provider, takes the majority of the financial responsibility. The contract will come back before the Board for final approval. Discussion: Rescind MGL 59, Section 2D, Assessment of New Construction Mr. Pato said when this agenda item was last addressed in May, the Board asked that interested parties be solicited for input before determining a position. There are have been two written comments to date: one was from Town Meeting member Narain Bhatia who recommends approval; the second comment was from local builder, Matthew Thenen who recommends disapproval. The Board asked anyone else wishing to make a public comment to please step forward tonight. Gloria Bloom, 17 Loring Road/proponent of the initiative, said she hoped the vote to approve would take place before the end of the fiscal year so the new policy can go into effect in FY19, particularly with construction/redevelopment efforts on Hartwell Avenue from which significant revenue could be gained. Mr. Lucente asked Ms. Kosnoff, Assistant Town Manager for Finance, if she continues to have staffing concerns similar to those expressed at past meetings. Ms. Kosnoff said these concerns have been remedied through reorganization of the office and coordination with the Building Department. She is confident the additional workload is manageable. Given the reassurance that consistency of application will occur, Mr. Lucente said he is now comfortable rescinding MGL 59, Section 2D. Ms. Hai asked Ms. Kosnoff to clarify how the payment would be assessed and to whom the bill would be sent. Ms. Kosnoff said circumstances might apply to homeowners who increase the value of their residences by 50% or more, or to builders of new residential or commercial structures. The bill would go to whomever is the owner of the property at the time of the Certificate of Occupancy. Ms. Hai said, given this response, it is hard to claim the initiative targets builders. Rod Cole. 80 School Street/Capital Expenditures Committee, noted that property is taxed on its value, not how many people are living there. 06/13/2018 – Selectmen’s Meeting Page 9 of 12 A vote regarding this it will be taken at the June 25, 2018 Board Meeting. Sign and Approve Grant Agreement for 9 Oakland Street Mr. Valente said that Annual Town Meeting 2018 approved Community Preservation Act funding for improvements to an historical building owned by Supportive Living Inc. (SLI) and located at 9 Oakland Street. As has been the Town's practice, a grant agreement to be signed by SLI and the Town has been prepared for the Board's approval. Upon motion duly made and seconded, the Board voted 4-0 to approve and sign the grant agreement between the Town and Supportive Living Inc., for the renovation and adaptive re-use of the property located at 9 Oakland Street. Discuss Agenda/Board Position for June 14 Summit Meeting Two items are on the Summit agenda as requested the School Committee: How should significant municipal projects be integrated into the planned school facility master plan; and what are the funding options for proposed High School science labs renovations. Ms. Barry said it is her understanding that the School Committee is looking to request $106,000 so that it can commence work on a School Master Plan as soon as possible; funds were initially thought to be available from an unexhausted prior allocation, however it recently came to light that the wording of the Town Meeting motion prohibits use other than for the original intent. Mr. Valente said the potential for a Reserve Fund Transfer has been floated to the Appropriations Committee with a mixed response. Reserve Fund Transfers are only possible when the Appropriations Committee deems an expense to be “unforeseen and/or extraordinary.” Ms. Barry said Board concerns are likely to include multiple administrative transitions: a new Superintendent, a new Assistant Superintendent for Finance, and a new Town Manager. Ms. Barry senses the School Committee feels an imperative to fast track its Master Plan but she is unsure how additional School capital needs can be integrated into the Municipal projects already in progress. Ms. Hai agreed with Ms. Barry’s assessment and expressed concerns about the community’s ability to absorb more infrastructure investments. Mr. Pato agreed as well but believes it prudent to begin the School Master Plan process so the needs and options, including not funding building projects, can be clarified. He feels a comprehensive facilities master plan should be undertaken. Mr. Lucente questioned whether this request for a Reserve Fund Transfer can legitimately be characterized as emergency/unexpected since there has been no jump in enrollment other than the steady increase experienced for several years. He agreed, however, that planning is important. Ms. Barry said she looks forward to hearing at the Summit what the Schools are thinking. If forward progress for the Master Plan is pegged to funding and the need is not found to be an emergency, the Schools have the option to find the funds within School budget. Mr. Valente agreed but noted that this approach would require Summit approval since there is an agreement 06/13/2018 – Selectmen’s Meeting Page 10 of 12 that the School budget will be used for Operating Expenses only, unless the deviation is fully transparent. Dawn McKenna, 9 Hancock Street, noted that the nine-year school facilities improvement process has just concluded with the dedication of the new Hastings Elementary School. On the Town side, the list of capital improvements has not yet been completed. Ms. McKenna believes Town Meeting should be asked whether to start the process all over again. Wendy Manz, Capital Expenditures Committee (CEC), said CEC will not have a quorum at the Summit meeting. In lieu of that, she conveyed that CEC supports the Schools’ planning initiative and understands the Reserve Fund Transfer request is based on the surprise development that $106,000 was not available. Ms. Manz said anticipation of further enrollment increases, as well as the question of how to accommodate incoming larger classes at the high school, compelled the School Committee to request the Summit. Ms. Manz added that the Schools intend to submit a Statement of Interest to the Massachusetts School Building Authority in 2019. She does not believe the Schools intend to proceed independently of the Municipal Capital plan. The science lab question to be addressed at the Summit is based on larger class sizes entering the high school that will overwhelm Chemistry and Biology classrooms starting in 2019. The Schools want to request design funds at this fall’s Special Town Meeting in order to reconfigure two classrooms into science labs; at Annual Town Meeting 2019, a subsequent request would be made for construction funds. The approximate dollar value is $1.1M. Rod Cole, Capital Expenditures Committee, said class size numbers are projected to go up from a current 550 students to 635 students. He said creative scheduling work has been done but he encouraged Summit participants to press for a larger effort in that regard. He suggested adding honors Science classes without labs might provide a solution. Mr. Valente reported he has also asked the Recreation Committee to attend the Summit to be a resource for the Boards regarding the potential for Community Center and athletic field expansions. There has been some discussion about collaborating with Minuteman Technical High School as that school’s reconstruction frees up field space that might be shared. Battle Green Request—Lexington Historical Society Mr. Valente said his understanding is that Police and DPW have reviewed and approved this Battle Green request. Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve the Lexington Historical Society's request to use the Battle Green for the purpose of hosting a group of National Guardsmen for a tour and historical military drilling with the Lexington Minutemen and 10th Regiment of Foot on Saturday, June 23, 2018 from 7:30 a.m. to 12:00 p.m. It was emphasized that no vehicles are to be allowed in the Battle Green. Town Manager Appointment 06/13/2018 – Selectmen’s Meeting Page 11 of 12 Upon motion duly made and second, the Board of Selectmen voted 4-0 to approve the Town Manager's appointment of Francesca Pfrommer to the Recreation Committee. Ms. Pfrommer will be filling the position previously held by Jason Denoncourt. Her term will start immediately and will expire May 31, 2021. Selectmen—Committee Appointments/Reappointments Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to appoint Erica McAvoy to the Tourism Committee for a one-year term ending September 30, 2018. Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to re-appoint Cerise Jalelian, Julie Miller, and Sandra Podgorski to the Town Celebrations Committee for a three-year term ending June 30, 2021, and further to re-appoint Kimberly Coburn and Karen Gaughan to the Town Celebrations for three-year term ending June 30, 2021, pending completion of ethics training; and further to re-appoint June Baer, William Bassett, Suzanne Caton, Carol Flynn, Mary Hutton, Paul Jenkins, Geetha Padaki, Susan Stering, and David Taylor to the Town Celebrations Sub-Committee for a one-year term ending June 30, 2019; and further to re-appoint Wei Ding, Wayne Miller, and Samuel Zales to the Town Celebrations Sub-Committee for a one- year term ending June 30, 2019, pending completion of ethics training. Consent Agenda  Approve and Sign Girl Scout Gold Letters Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to send letters of commendation congratulating Genevieve Wharton, Kaitlin Levangie, and Surya Purohit for attaining the highest rank in Girl Scouting.  Approve and Sign Eagle Scout Congratulations Letter Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to send a letter of commendation congratulating Christopher Andaloro for attaining the highest rank of Eagle in Boy Scouting.  Approve One-Day Liquor Licenses Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve a one-day liquor license for The Community Endowment of Lexington for the purpose of a Grant Award Celebration to be held at the Lexington Community Center, 39 Marrett Road, on Tuesday, June 19, 2018 from 5:00 p.m. to 9:00 p.m. Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve a one-day liquor license for The Lexington Players/EMACT for the purpose of a Community Theater Gala to be held at the Cary Memorial Building, 1605 Massachusetts Avenue, on Saturday, August 25, 2018 from 6:00 p.m. to 10:30 p.m. 06/13/2018 – Selectmen’s Meeting Page 12 of 12 Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve a one-day liquor license for Wilson Farm to serve wine at Wilson Farm, 10 Pleasant Street, for the following events: Thursday, June 21, 2018, Dinner in the Field event, from 6:00 p.m. to 9:00 p.m.; and Wednesday, July 25, 2018, Dinner in the Field event, from 6:00 p.m. to 9:00 p.m.  Water & Sewer Commitments Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve Commitment Section 1 for $ 2,056,874.97; Water & Sewer Commitment Section 2 for $1,701,424.31; Water & Sewer Commitment Section 3 for $ 3,240,008.65; Water & Sewer Commitment Cycle 9 May 2018 for $ 385,173.83; and Water & Sewer Commitment Finals May 2018 $ 6,957.43.  Approve Minutes Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve the minutes of the Joint Meeting of the Board of Selectmen and School Committee of March 22, 2018 and the Joint Meeting of the Board of Selectmen and Planning Board on April 23, 2018. Adjourn Upon motion duly made and seconded, the Board of Selection voted 4-0 to adjourn at 9:18 p.m. A true record; Attest: Kim Siebert Recording Secretary