HomeMy WebLinkAbout2018-06-04 BOS-min
06/04/2018 – Selectmen’s Meeting
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Selectmen’s Meeting
June 4, 2018
A meeting of the Lexington Board of Selectmen was called to order at 9:01 a.m. on Monday,
June 4, 2018 in the Selectmen’s Meeting Room of the Town Office Building. Ms. Barry, Chair;
Mr. Pato; Mr. Lucente, Ms. Ciccolo (late arrival) and Ms. Hai (late arrival) were present as well
as Ms. Axtell, Assitant Town Manager; and Ms. Katzenback, Executive Clerk.
Ms. Barry called a recess to allow the arrival of Ms. Ciccolo and Ms. Hai.
At 9:23 a.m. Ms. Barry called the meeting back to order.
Interview Executive Recruiting Firms for the Town Manager Search
The Board interviewed the following four consulting firms for the Town Manager Search:
Collins Center for Public Management-UMASS Boston, GovHRUSA, Community Paradigm
Associates LLC, and Municipal Resources Inc. Each firm was asked the following questions:
1. What other Town Manager searches is the firm currently performing in Massachusetts? Tell
us about the two most recent successful town manager recruitments your firm has completed
for a community you deem similar to Lexington? Has your firm done any prior searches for
Lexington? (if so, when and what)
2. How will other Town Manager recruitments or other projects your firm has ongoing impact
our timeline of selecting the next Town Manager within the next 12-16 weeks?
3. Tell us about the experience and qualifications of the staff who will be assigned to the
Lexington recruitment? What is the expected breakdown of principals vs associates or
support staff?
4. What communication channels will be used to communicate with the Board of Selectmen/
Screening Committee?
5. Tell us about how your firm will solicit for interested candidates including how you may
reach out to individuals who may not otherwise be considering the Lexington position. What
technology/reporting tools will be used to provide executive summaries of candidates in a
consistent manner?
6. Do you think the Selectmen should consider ‘non-traditional’ candidates, such as a current or
former elected official (mayor), a retired military command officer, or a chief administrative
officer for a not-for-profit organization?
7. What have you advised other municipal clients regarding paying for travel expenses, for the
Screening Committee interview; for the Board of Selectmen interview, for candidates outside
of Massachusetts?
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8. What is the one question you believe the Town Manager Screening Committee should ask a
candidate?
9. Are there any aspects of the approach we have outlined in the RFQ for consultant services
that you would advise the Board to reconsider? (e.g. timing, use of Screening Committee)
10. What role has your firm played in assisting Screening Committees and Boards of Selectmen
in developing interview questions or other ways that will allow them to thoroughly evaluate
candidates?
11. What process will your firm follow in developing the profile of the Town of Lexington for
the recruitment materials?
Each firm was allowed to ask questions of the Board.
Select Executive Recruiting Firm for the Town Manager Search
The Board deliberated to select the preferred consultant for the Town Manager recruitment.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to award the contract
for executive search consulting services for the Town Manager's position to Municipal
Resources Inc. and authorize the Chairman of the Board of Selectmen to negotiate the final terms
of the contract and sign the contract on the Board's behalf.
Approve Charge for Town Manager Search Screening Committee
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the Town
Manager Search Screening Committee Charge, as amended for typographical errors and non-
substantive changes.
Appoint Members to Town Manager Search Screening Committee
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the
following as Members to the Town Manager Search Screening Committee; and designate them
as Special Town employees:
Jill Hai Current Selectmen
Doug Lucente Current Selectmen
Peter Kelley Former Selectman
Melanie Thompson Diversity Advisory Task Force
Kate Colburn School Committee Member
Robert Creech Planning Board Member
Rick DeAngelis Economic Development Advisory Committee Member
Linda Vine Former Town Senior Manager
Thomas J. Colatosti Business Representative
Vineeta Kumar Town Meeting/Community Representative
Melanie Lin Town Meeting/Community Representative
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and further, to accept the Appropriation Committee designation of Eric Michelson and the
Capital Expenditures Committee designation of Charles Lamb as Liaisons to the Town Manager
Search Screening Committee.
Adjourn
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to adjourn at
approximately 2:05 p.m.
A true record, Attest:
Kim Katzenback
Executive Clerk