HomeMy WebLinkAbout2018-08-27 BOS Packet - Released
Conditions on Liquor License for Inn at Hastings Park
Draft 6. August 23, 2018
1.The Inn will comply with all of the requirements of the Board of Selectmen’s Regulation-
Alcoholic Beverage License Regulations Applicable to Restaurants, as amended, unless
otherwise stated on this license.
2.Alcohol service and consumption shall be limited to the areas as shown on the plans submitted
by the Inn with its license application:
Restaurant/dining room;
22 guest rooms/suites (see condition 4);
Three sitting rooms in the main Inn;
Front covered porch and adjacent patio.
3.The Inn’s full meal food service capacity shall be limited to 54 simultaneous covers at any one
time. Food shall be available to guests and patrons in all areas where alcohol may be served.
4.Alcohol service and consumption by Inn guests is allowed in the 22 guest rooms/suites. Open
alcohol beverages may be transported from the service bar area to the 22 guest rooms/suites,
the Mulliken House or the Barn only by Inn staff. Guests may not transport their own open
alcoholic beverages from the service bar area to the guest rooms/suites.
5.Alcohol service on the adjacent patio will be limited to overnight guests of the Inn.
6.Alcohol/full meal food service capacity of the covered porch is limited to 12.
7.Alcohol service and consumption is allowed within the following hours to the extent permitted
by state law:
Restaurant/dining room and three sitting rooms: As stated on this license. In addition,
the Inn may serve alcoholic beverages past midnight on New Year’s Eve until 1 a.m. on
January 1, subject to a written request to and the prior approval in writing from the
Town Manager;
Main Inn front covered porch and adjacent patio 11 a.m. to 9 p.m.; and
22 guest rooms/suites: As stated on this license.
From:vtsdmailer@vt-s.net
To:selectmen"s
Subject:Web contact form submission
Date:Wednesday, August 22, 2018 1:40:40 PM
Submitted on Wednesday, August 22, 2018 - 1:40pm
Submitted values are:
Name: Ellie Baker
Email:
Question or comment:
I would like to make a statement in support of The Inn at Hastings Park to
have less stringent regulations about serving non-inn guests on their porch.
I enjoyed brunch at their restaurant this week and they explained that, due
to town laws, they were unable to serve us on the porch. The Inn is an asset
to the town and I feel they should be supported and able to conduct business
with fewer unnecessary regulations!
Ellie Baker
Lexington
Attach a file (optional):
The results of this submission may be viewed at:
https://www.lexingtonma.gov/node/86313/submission/55873
From:Phil Hurd
To:selectmen"s
Subject:
Date:Friday, August 24, 2018 11:38:28 AM
My wife and I are direct abutters across Mass Ave from the Inn at Hastings Park. We strongly
request the Selectman's consideration and protection from relaxing the conditions of the Inn's
liquor license. At the time the Inn was set up, those conditions were placed, not as any
provisional or temporary restrictions to be lifted at a later date, but rather as (mutually agreed
upon -- by the Town, and by Trisha, in order to pass) reasonable accommodations so that such
a large scale, intrusive project could be placed into what had previously been a fairly quiet,
mostly residential neighborhood.
These conditions have been, for the most part, working. Now you're being asked to believe
that the Inn is at some sort of major competitive disadvantage. Where are the numbers? Is
there really any significant impact from these conditions, other than the potential awkwardness
of having to tell a guest they can't have their alcohol anywhere they want? We feel that the
Selectmen's first obligation needs to be to protect the homeowners from unreasonable
encroachments from a business, before sacrificing the neighborhood's peace and quiet in order
to placate one specific business owner who never wants to have to say "no" to a guest.
We are very concerned with allowing any potential expansion of the number and location of
people who might be eating and drinking outside, as well as expansion of who might be able
to do this (ie. inn guests, vs restaurant patrons, vs. "dessert and drinks folks"). More people
outside = more noise and disruption, and allowing more food/drink from event or other casual
patrons = more traffic, noise, etc.
The neighborhood was given almost no concessions when the Inn was established. And even
so, some of these are no longer lived up to by Trisha (for example, the promise not to have
restaurant guests parking in the Mass Ave lot. This happens all the time now, and no one ever
does anything about it). These liquor license conditions were one of the very few protections
with teeth that the neighbors were granted. Please don't weaken them. them.
From:vtsdmailer@vt-s.net
To:selectmen"s
Subject:Web contact form submission
Date:Monday, August 27, 2018 7:52:48 AM
Submitted on Monday, August 27, 2018 - 7:52am
Submitted values are:
Name: Linda Boardman
Email:
Question or comment: I wanted to write a quick note in support of the Inn at
Hasting Park - they have been excellent neighbors and are a great addition to
our community. I live near the Inn and pass by it, on foot or by car,
several times a day. I have seen absolutely no negative impacts to our
neighborhood in terms of noise or parking since they opened. I think
allowing the Inn to serve patrons a drink or food throughout their property
will be perfectly fine; in fact it could even enliven the area. The owners
and management team are terrific and work hard to make the inn a lovely and
welcoming place and a positive member of the neighborhood and our larger
community. I love seeing the Inn being enjoyed by restaurant patrons and
overnight guests! Sincerely, Linda Boardman
Attach a file (optional):
The results of this submission may be viewed at:
https://www.lexingtonma.gov/node/86313/submission/56103
From:vtsdmailer@vt-s.net
To:selectmen"s
Subject:Web contact form submission
Date:Monday, August 27, 2018 9:28:08 AM
Submitted on Monday, August 27, 2018 - 9:20am
Submitted values are:
Name: Christel McCarthy
Email:
Question or comment:
I would like you to know, that I support the new request of the INN at
HASTINGS Park.
I believe they made a difference to our Town and I would like to see them be
successful and be part of our Town for a long time to come, Christel Mc
Carthy, a 45 year Resident of our Town
Attach a file (optional):
The results of this submission may be viewed at:
https://www.lexingtonma.gov/node/86313/submission/56123
From:Kimberley Doney
To:selectmen"s
Subject:Lifting Restrictions at The Inn at Hastings Park
Date:Sunday, August 26, 2018 10:30:58 PM
As a long-time resident on Forest Street (5 houses from Massachusetts Avenue), I believe The Inn at
Hastings Park is a valuable asset to the town of Lexington both in terms of the Inn as well as the
restaurant and a positive feature of the neighborhood. Since the Inn’s opening I have observed no
traffic, noise or parking issues and therefore believe the Inn has successfully demonstrated the
responsible nature of their business. Therefore, I believe that the current liquor restrictions can be
lifted with no negative impact on the surrounding residential homes.
Kimberley Doney
Regulatory, Clinical, Quality
Health Care Consultant
From:
To:selectmen"s
Subject:Alcohol License for The Inn at Hastings Park/ Artistry on the Green
Date:Sunday, August 26, 2018 9:58:17 PM
8/26/18
To: The Board of Selectmen
From: Jim Williams,
Re: Alcohol License for The Inn at Hastings Park/ Artistry on the Green
Dear Selectmen,
I would like to point out several ethical concerns that I believe you must resolve before
granting any change in the current restrictions on the alcohol license for The Inn at Hastings
Park/ Artistry on the Green.
1.ThecurrentrestrictionsarearesultofpromisesmadebyTriciaKennealytothe
PlanningBoardandpublic before theTownMeetingvoteontherezoning.Theywere
necessarytowinbothboardapprovalandtowinthevotesofconcernedTownMeeting
members.Toalteranyofthemwithoutgoodcausewouldbeabreachoffaithwiththe
public.
There aregood reasonswhy guests of the inn and patrons of the restaurant are treated
differently under the restrictions. The idea of converting a retirement home to a "country inn,"
albeit with many more beds than the town bed-and-breakfast bylaws allow, was not
controversial and would have been endorsed by the more than fifty neighbors who opposed
this project.
The problem with the rezoning was, and still is, that it put a restaurant and bar in an entirely
residential neighborhood.
The restrictions were specifically designed to confine the activities of the restaurant and bar to
the indoors while guests of the inn were given the run of the property.Guests are allowed to
drink in two designated outdoor areas but not take meals there. These types of restrictions can
be found in combination inn/restaurants elsewhere in Massachusetts.
Therefore, to remove any restriction violates the intent of the Planning Board, AB Holdings'
acceptance of these conditions and, ultimately, the understanding of the many town meeting
members who shared the neighbors' concerns about the location of a restaurant and bar in
entirely residential neighborhood.
Furthermore, the restrictions were not intended only for a trial period after which, if the indoor
restaurant and bar have been quiet, they would be permitted to move outdoors. That makes no
sense. That Ms. Kennealy has done a good job in meeting the current restrictions, which I
believe she has, is irrelevant.
(If there is any question about the history and intent of the agreement Richard Canale or Aaron
Henry can be called upon to verify it.)
2.Thereisno"playingfield"thatneedstobe"leveled."2013and2027MassAveare
notzonedforbusiness!
The Inn and restaurant are in a unique CD zone whose regulations are not necessarily tied to
town bylaws.
Selectmen cannot justify outdoor eating at the restaurant simply because Lexx has it, any more
than Lexx, in the Central District, can claim it that it need not provide off-street parking for its
employees because the Inn doesn't meet the town bylaw requiring it.
AB Holdings has distinct benefits and liabilities in a CD zone and it is wholly inappropriate to
justify granting this business outdoor eating and drinking simply because restaurants in areas
zoned for business have it. The inn could not have been created without recourse to CD
zoning and one cannot claim its advantages but ignore its liabilities. The very intent of CD
zoning, clearly written into every PSDUP, is that it is incomparable to other zones in town.
It is also inappropriate to compare the residents of condominiums in the Central District to the
inn's abutters. The condos were built in a business district. People buy them knowing the
environment. The current abutters and neighbors of the inn either bought their property and
then had a CD zone imposed upon them or, more recently, bought property knowing that the
inn operates in a CD zone but with certain specified restrictions.
Removing the restrictions creates in effect a new business activity in the zone, an outdoor
restaurant and bar, where none now exists. If the Selectmen wish to grant the owners an
outdoor restaurant and bar it cannot be justified on the basis of the rights of other restaurants,
but must be justified perse.
Has there been some change that warrants what would amount to a betrayal of the intent of
Town Meeting regarding the use of this property? All that has been claimed is that the
restaurant business is extraordinarily competitive, something any reader of the Boston Globe
is aware of.
If the Board wishes to remove any of these restrictions in order to make the inn and restaurant
more competitive, it must find other reasons for doing so than "leveling the playing field."
The inn and restaurant are on their own field and no one else is playing there.
3.Removingtheserestrictionsforthebenefitofabusiness,nomatterhowpopular,will
notbepaidforbytheentirecommunitybutbyonlyafewhouseholds.
This almost never happens in this country. The board might choose to recommend tax breaks
for the Inn, which would be paid for by all of us. Simply lifting these restrictions is
comparable to taking land by eminent domain. You and I would pay nothing for a feel-good
response to AB Holdings' putative financial need, without even knowing the magnitude of that
need, while the entire payment would be made by a few families, families we can actually
name.
Yes, the inn and restaurant pay taxes and you have an obligation to consider ways to help a
struggling business but the method suggested is plainly unfair.
Jill Hai's proposal, to which I contributed last week, can be justified only if you can get past
these three issues. I can't find a way to do that, but perhaps you can. So long as you address
these issues publicly I am confident that you will act both in the best interests of the town as
well as of the individuals who will be impacted by your decision.
Thank you,
Jim Williams
From:vtsdmailer@vt-s.net
To:selectmen"s
Subject:\[Town of Lexington MA\] Inn at Hastings Park - Hearing on Liquor License (Sent by Cathy Woodward Gill,
Date:Sunday, August 26, 2018 12:04:57 PM
Hello Board of Selectmen,
Cathy Woodward Gill (gillfamily6@verizon.net) has sent you a message via your
contact form (https://www.lexingtonma.gov/user/20933/contact) at Town of
Lexington MA.
If you don't want to receive such e-mails, you can change your settings at
https://www.lexingtonma.gov/user/20933/edit.
Message:
To the Board of Selectmen:
I'm writing to encourage the Board of Selectmen to approve the requested
changes to the restrictions of the Inn's liquor license. The Inn has been a
wonderful addition to the Town and Trisha Kennealy has done a remarkable job
managing the Inn so to maintain the integrity of the neighborhood.
The expansion of the ability to serve alcohol in other areas, including the
front covered porch and patio area, will only enhance the areas used by the
Inn's guests and the community can trust that the expanded liquor license
rights will be managed in a way so not to impact the neighbors.
I recently had the occasion to work with Trisha on a bereavement reception
for a lifelong resident of Lexington. It was a wonderful, tasteful event and
we should do everything we can to support the success of her establishment.
Thank you for your consideration of my request.
Cathy Woodward Gill
P7 TMM
From:vtsdmailer@vt-s.net
To:selectmen"s
Subject:\[Town of Lexington MA\] The INN at Hastings Park (Sent by elizabeth brach, elbrach@rcn.com)
Date:Friday, August 24, 2018 10:13:14 PM
Hello Board of Selectmen,
elizabeth brach has sent you a message via your contact
form (https://www.lexingtonma.gov/user/20933/contact) at Town of Lexington
MA.
If you don't want to receive such e-mails, you can change your settings at
https://www.lexingtonma.gov/user/20933/edit.
Message:
Dear Selectmen – It has come to my attention that the Inn at Hastings park
recently applied for a modification to their liquor license, which was denied
at your last meeting. I am taking the time to write you because I feel
strongly about your action and here are my reasons, speaking as a 36 year
resident of Lexington.
The Inn has been nothing short of a gift to our community. The owners have
transformed a decrepit corner at the western end of our town into an elegant
and gracious travel destination in which no expense was spared either in the
design, decorating, or landscaping and is beautifully maintained throughout
all 4 seasons. It is a magnet for travelers both national and international
with its high tourist ratings and is a local resource for townspeople. I
supported the development of the Inn during the early hearings and the
results have exceeded my expectations.
As a subscriber of the Lexington Minuteman I have not been aware of any
incidents or infractions by them or their guests. It has been a quiet and
stately destination. I have held personal family events at the INN and my
out-of-town family has stayed there. They used superlatives to describe
their stay and the hospitality they received. In addition, the INN has been
a generous supporter of Lexington programs and events. Over the past years
the Inn at Hastings Park been a responsible and generous presence in our town
and I know of no exceptions to this assertion.
Thus it was with disbelief when I heard that they had been denied a
modification of their liquor license to allow them to offer their patrons the
option to enjoy a glass of chardonnay on their porch or take it back to their
rooms! Why would the Selectmen of this town take an action that is not
supportive of this business? I heard from those who attended that your
action seemed to be based on unsubstantiated speculations of a few property
owners nearby, unsubstantiated speculation about safety concerns that have no
basis in reality or recent history.
As a taxpayer in Lexington I expect you to both support and encourage
businesses that have been responsible and have made such an outstanding
contribution to our town. This is just common sense – it is not? I expect
the Selectmen and indeed, the whole town to be supportive of our local
businesses and to adopt that posture when dealing with them. Our town
businesses are the life-blood of our community. As selectmen you should
promote the development and expansion of those businesses. Lexington needs
to become an explicitly pro-business community.
The INN at Hastings Park is a treasure and we should treat it like one by
giving them expanded permission to do what they do best. It will benefit us
all!
Elizabeth Brach
M EMORANDUM
TO: Board of Selectmen
FROM: Carolyn Kosnoff, Assistant Town Manager for Finance
Jennifer Hewitt, Budget Officer
DATE: August 24, 2018
th
SUBJECT: FY2018,4Quarter Budget StatusReport
th
This report provides4quarteranalysis of Budget to Year-to-Date revenues and expenditures
as of June 30, 2018forFY2018General,Enterprise and Revolving Funds. The General Fund
accounts for the Town’s annualoperating budget.Water, sewer and recreation/community
programsare reflected in theEnterprise Funds.
Please note that while the fiscal year is over, staff are still working to complete final clean-up
transactions to ensure that all is reflected appropriately. Therefore, the analysis contained in
this report should be considered preliminary, pending finaladjustments and the certification of
Free Cash from the Department of Revenue.
In general, both expenditures and revenues are in line with expectations as of the end of the
year.A detailed breakdown of revenue collections can be found on pages 7-10,with
expenditureson pages 11-20.The summary table below indicatesthe total activity for these
items:
Summary of Operating Revenues and Expenditures
(A)(B)(A - B)B/A
Revenue
% Collected
EstimatesCollectionsUncollected
General Fund$210,894,076$215,904,642$ (5,010,566)102%
Enterprise Funds$ 23,164,961$ 24,098,171$ (933,210)104%
(A)(B)(C)(D)(B+C)/A(B/A)
Revised
Expenditures
% Used % Used
1
(Exp. & Enc.)(Exp. Only)
BudgetExpendituresEncumberedAvailable
General Fund$195,853,260$186,703,416$ 3,200,808$ 5,949,03797%95%
Enterprise Funds$ 21,702,183$ 21,295,203$ 113,072$ 293,90999%98%
Grand Total$217,555,443$207,998,618$ 3,313,879$ 6,242,94597%95%
1
Incorporates $3,129,517 in supplemental appropriations approved at Special Town Meeting 2017-3 and 2018 Annual Town Meeting.
1
Revenue collections exceeded estimates in nearly every category. As of June 30, 2018,
$5,010,566in excess revenue above total estimated revenue for FY2018($210,894,076) had
been collected(102.38%).
A breakdown of General Fund Revenue is shown below:
Summary of Revenue Collections - General Fund
(A) (B) (A-B)(B/A)
FY2018 Revenue
Percent
Collections Uncollected
1
Collected
Estimates
Property Tax$ 176,724,815$ 177,533,539$ (808,723)100.46%
State Aid$ 15,664,471$ 15,688,890$ (24,419)100.16%
Local Receipts$ 12,561,852$ 16,739,275$ (4,177,423)133.25%
Interfund Operating Transfers$ 5,942,938$ 5,942,938$ -100.00%
Total General Fund Revenue$ 210,894,076$ 215,904,642$ (5,010,566)102.38%
1
Does not include Free Cash appropriated under Article 4 to support the FY2018 Operating Budget
Explanation of Significant Variances
1.Property Tax–Reflects the collection of over 99% of real estate and personal property
taxes for FY2018, and over $2million in collections of outstanding property taxes and tax
liens from prior years.
2.Motor Vehicle Excise–Reflects anincrease in the value of Lexington’s registered vehicles in
FY2018.
3.Other Excise–Bulk of additional revenue is due to stronger revenues in Jet Fuel excise,
which exceeded estimates by $123,850, aided by a late FY2017 receipt in July 2017.
4.Penalties and Interest–More than $830,000 wasreceived in penalties and interest from the
settlement of Tax Liens, which typically includes significant interest expenses accrued over
the years of unpaid property taxes.
5.Payment in Lieu of Taxes (PILOTs)–Reflectsa$58,390 PILOT payment for the Hartwell
solar arraysfor FY2018. Going forward, this PILOTwill be captured in Personal Property
taxes due to DOR policy.
2
6.Rentals of Town Buildings–Reflects renegotiation of lease payments for cell towers on
townlocations.
7.Licenses & Permits–BuildingPermits continue to benefit from construction activity in both
the residential and commercial markets. Of note, 4 large commercial property permits
generated $807,300(34.6%) of the Building Permit revenue received through June 30,
2018.
8.Fines and Forfeitures–This is primarily made up of parking fines, which have experienced a
decline since the new parking policies were implemented.
9.Investment Income–The Treasurer reports that therate environment for Town deposits
continues to improve. In addition, the Town has completedsizeable bond and note
issuances in anticipation of spending on a number of construction projects –$30M in BANs
in June 2017,and $57.5Min bonds and notes in February 2018 –andthose funds earn
interest until spent.
th
As of June 30, 95.3%of the FY2018General Fund budget of $195,853,260has been
expended and 97.0% has been expended or encumbered.Expenditures represent actual
payments made for goods and services and encumbrances are reservations of budgets for
goods or services ordered but not yet paid in FY2018. The available balance of $5,949,037will
be included in our year-end undesignated fund balance, or “Free Cash” which can be re-
appropriated in the FY2020 budgetonce certifiedby the Department of Revenue.
After incorporatingyear-end budget adjustments approved in June, no departmental line items
exceeded their approved operating budgets.The one exception is the final Snow Removal
budgetwhich ended the year in adeficitof$370,940.Of this deficit, $70,940 will be absorbed
into DPW’s personal services expenses and $300,000 will be carried into FY2019. The FY2019
budget included a set-aside of $400,000 in anticipation of this deficit.
Abreakdownof the General Fund Operating Budgetis shown below:
Summary of Operating Expenditures - General Fund
(A)(B)(C)(D)(B+C)/A(B/A)
Revised
% Used % Used
1
(Exp. & Enc.)(Exp. Only)
BudgetExpendituresEncumberedAvailable
Education$103,325,533$100,510,893$ 1,539,356$ 1,275,28498.8%97.3%
Shared Expenses$ 56,999,669$ 51,683,780$ 438,223$ 4,877,66591.4%90.7%
Municipal$ 35,528,058$ 34,508,742$ 1,223,228$ (203,912)100.6%97.1%
Total$195,853,260$186,703,416$ 3,200,808$ 5,949,03797.0%95.3%
1
Incorporates $3,129,517 in supplemental appropriations approved at Special Town Meeting 2017-3 and 2018 Annual Town Meeting.
Explanation of Significant Variances
1.Education–none.
2.Shared Expenses–The $5M Available Balance is mainly comprised of $3.0M in excess
funding from the Health Insurance budget. When the original budget was proposed in
January 2017,it assumed an 8% increase which reflected theforecastedgrowth in GIC
premiums at that time. The actual GIC premiums for the year came in closer to 4.3%.
Available shared expenses also reflect $794,000 from theReserve Fund which was approved
at $900,000in FY2018.
3
3.Municipal –As noted above, Municipal expenses includes $300,000 of snowremoval
expenses that willbe carried forward to FY2019 as part of the year-end close. This will
result in a Municipalavailable balance of approximately$100,000 for FY2018.
As ofJune 30, 2018, 104.03% or $24,098,171of total estimated revenue for FY2018
($23,164,961) had been collected.
A breakdown of Enterprise Fund Revenue,by fund,is shown below:
Summary of Revenue Collections - Enterprise Funds
(A)(B)(A-B)(B/A)
FY2018 Revenue Percent
Collections Uncollected
Estimates* Collected
Water
Charges for Services$ 10,334,984$ 11,033,892$ (698,908)106.76%
Non-Rate Revenue$ 314,675$ 395,604$ (80,929)125.72%
Retained Earnings$ 73,000$ 73,000$-100.00%
Total Water$ 10,722,659$ 11,502,496$ (779,837)107.27%
Sewer
Charges for Services$ 9,319,514$ 9,357,582$ (38,068)100.41%
Non-Rate Revenue$ 363,000$ 401,595$ (38,595)110.63%
Retained Earnings$-$-$---
Total Sewer$ 9,682,514$ 9,759,177$ (76,663)100.79%
Recreation and Community Programs
Fees for Services$ 2,381,488$ 2,455,810$ (74,322)103.12%
Non-Fee Revenues$ 3,300$ 5,687$ (2,387)172.34%
Retained Earnings$ 375,000$ 375,000$-100.00%
Total Recreation/CP$ 2,759,788$ 2,836,497$ (76,709)102.78%
Total Enterprise Fund Revenue$ 23,164,961$ 24,098,171$ (933,210)104.03%
*Inclusive of revenue to fund indirect costs.
Explanation of Significant Variances
1.Water/Sewer – Actual usage for both Water and Sewer Enterprises werebelow projections
used inrate-setting for FY2018, which resulted in lower than budgetedrevenue. However,
both operations benefitted from late FY2017 bill payments that were received in July 2017,
which more than offset the lowerrevenueand resulted in a year-end surplus. Staff are
working to refine FY2019 usage projections and assumptions for the FY2019 rate-setting
process.
2.Recreation – none.
4
th
As of June 30, 98.1% of the FY2018Enterprise Fund budgets of $21,702,183hasbeen
expended and 98.6% has been expended or encumbered, leaving $293,909of the budget
available, which will revert to retained earnings and be available for appropriation in the FY2020
budget once certified by the Department of Revenue.
A breakdown of the Enterprise Fund Operating Budgetsis shown below:
Summary of Operating Expenditures - Enterprise Funds
(A)(B)(C)(D)(B+C)/A(B/A)
Revised
% Used % Used
(Exp. & Enc.)(Exp. Only)
Budget*ExpendituresEncumberedAvailable
Water*$ 9,845,467$ 9,739,690$ 49,456$ 56,32199.4%98.9%
Sewer*$ 9,131,602$ 8,957,971$ 35,819$ 137,81298.5%98.1%
Recreation/CP*$ 2,725,114$ 2,597,542$ 27,797$ 99,77596.3%95.3%
Total$ 21,702,183$ 21,295,203$ 113,072$ 293,90998.6%98.1%
*Exclusive of indirect costs
Explanation of Significant Variances
1.Water/Sewer–none.
2.Recreation/CP–none.
5
For the first time, this report reflects ayear-end snapshotof Revolving Funds. Generally, these
funds maintain a small balance from year to year, and generaterevenue during the year that
covers expenses. Revolving Funds cannot spend more than they have in available revenue, and
have an annual spending limit set by Town Meeting. ForFY2018 there are 12 active revolving
funds, listed below. The PEG Access Fund is transitioning to a Special Revenue Fund in the
FY2019 budget.
ABCDE
YTD YTD
Beginning Revenue - Spending - Current
Fund June 30, June 30, Encumb-Balance FY2018
Revolving FundDepartmentBalance20182018ered(A+B-C-D)Authorization
School Bus TransportationSchools$ 541,378$1,135,526$1,149,283$ 717$ 526,904$ 1,150,000
Building Rental Revolving
Facilities$ 179,684$ 565,538$ 478,447$ -$ 266,776$ 525,000
Fund
DPW Burial ContainersPublic Works$ 201,183$ 39,885$ 31,910$ 1,500$ 207,658$ 40,000
Lexington Tree FundPublic Works$ 27,719$ 17,675$ 24,500$ -$ 20,894$ 45,000
DPW Compost OperationsPublic Works$1,011,139$ 652,167$ 759,697$12,549$ 891,061$ 897,000
Minuteman Household
Public Works$ 57,364$ 138,286$ 114,018$35,981$ 45,651$ 180,000
Hazardous Waste Program
Regional Cache – Hartwell
Public Works$ 17,751$ 5,964$ 7,841$ -$ 15,874$ 10,000
Avenue
Human
Senior Services Program$ 64,813$ 71,666$ 85,885$ -$ 50,594$ 60,000
Services
Health ProgramsLand Use$ 70,983$ 33,291$ 14,564$ -$ 89,710$ 14,000
Tourism/Liberty RideLand Use$ 18,306$ 190,429$ 192,203$ 4,770$ 11,762$ 285,000
Visitors CenterLand Use$ 25,110$ 196,415$ 206,712$ -$ 14,813$ 215,000
PEG AccessSelectmen$1,280,300$ 662,590$ 471,509$98,839$ 1,372,543$ 580,086
Items of note–
Senior Services Program –Alarge programming expense at the end of June 2018 resulted in
total spending in excess ofthe FY2018 authorization, however revenues associated with the
programweresufficient to coverthe additionalexpense.
6
FY2018 4th Quarter General Fund Revenue Report
PROPERTY TAX
FY2018 Revenue Collections as of Uncollected as of Percent
from Recap 6/30/2018 6/30/2018Collected
PERSONAL PROPERTY TAX
100100204111818 PERSONAL PROPERTY TAX 5,424,381$ 5,372,771$ 51,610$ 99.05%
10010020PRIOR YEARS PERSONAL PROPERTY TAX$ (15,951)15,951$ ---
TOTAL PERSONAL PROPERTY5,424,381$ 5,388,722$ 35,659$ 99.34%
REAL ESTATE TAXES
100100304121818 REAL ESTATE TAX 171,300,434$ 170,026,987$ (209,353)$ 99.26%
100100304121717 REAL ESTATE TAX$ (782,560)782,560$ ---
X$ (26,786)26,786$ ---
100100304121616 REAL ESTATE TA
100100304121515 REAL ESTATE TAX$ 1,506(1,506)$ ---
100100304120707 REAL ESTATE TAX$ (1,993)1,993$ ---
100100304121212 REAL ESTATE TAX$ 35,000(35,000)$ ---
1001003041451DEFERRED TAXES 238,983$ (238,983)$ ---
1001004041420TAX LIENS/TITLES REDEEMED1,104,015$ (1,104,015)$ ---
TOTAL REAL ESTATE171,300,434$ 172,144,816$ (2,327,183)$ 100.49%
TOTAL PROPERTY TAX176,724,815$ 177,533,539$ (2,291,524)$ 100.46%
REVENUE FROM STATE-CHERRY SHEET
FY2018 Revenue Collections as of Uncollected as of Percent
from Recap6/30/2018 6/30/2018Collected
1001013046204CH 70 SCHOOL AID 13,998,894$ 13,998,894$ -$ 100%
1001013046209CHARTER SCHOOL ASSESSMENT8,767$ 7,895$ 872$ 90%
1001013046602VETERANS BENEFITS CH 115 54,912$ 56,702$ (1,790)$ 103%
1001013046605LOTTERY AID 1,531,029$ 1,531,029$ -$ 100%
1001013046102EXEMPTIONS-VET,BLIND,ELD,SURV 70,869$ 94,370$ (23,501)$ 133%
TOTAL CHERRY SHEET15,664,471$ 15,688,890$ (24,419)$ 100.16%
MOTOR VEHICLE EXCISE TAX
FY2018 Revenue Collections as of Uncollected as of Percent
p6/30/2018 6/30/2018Collected
from Reca
100100504151818 MVE TAX$ 4,622,2604,815,240$ 192,980$ 95.99%
100100504150404 MVE TAX 12$ (12)$ ---
X$ (96)96$ ---
100100504150505 MVE TA
100100504150606 MVE TAX 46$ (46)$ ---
100100504150808 MVE TAX 86$ (86)$ ---
100100504151010 MVE TAX 671$ (671)$ ---
100100504151111 MVE TAX 317$ (317)$ ---
100100504151212 MVE TAX$ (85)85$ ---
X$ (832)832$ ---
100100504151313 MVE TA
100100504151414 MVE TAX$ (184)184$ ---
X$ 3,386(3,386)$ ---
100100504151515 MVE TA
100100504151616 MVE TAX$ (10,082)10,082$ ---
X$ (764,208)764,208$ ---
100100504151717 MVE TA
1001005041570MVE TAX - PRIOR YRS 414$ (414)$ ---
TOTAL MOTOR VEHICLE EXCISE4,815,240$ 5,395,906$ (580,667)$ 112.06%
OTHER EXCISE
FY2018 Revenue Collections as of Uncollected as of Percent
p6/30/2018 6/30/2018Collected
from Reca
1001008041901OTHER EXCISE - HOTEL/MOTEL 838,189$ 902,617$ (64,428)$ 107.69%
1001008041902OTHER EXCISE - JET FUEL80,000$ 203,854$ (123,854)$ 254.82%
1001008041903OTHER EXCISE - MEALS TAX434,000$ 456,499$ (22,499)$ 105.18%
TOTAL OTHER EXCISE1,352,189$ 1,562,971$ (210,782)$ 115.59%
А
PENALTIES & INTEREST
FY2018 Revenue Collections as of Uncollected as of Percent
p6/30/2018 6/30/2018Collected
from Reca
1001006041701PEN & INT PP TAX 11,000$ 4,388$ 6,612$ 39.89%
1001006041702PEN & INT RE TAX 190,000$ 198,619$ (8,619)$ 104.54%
1001006041703PEN & INT TAX LIENS 50,000$ 830,384$ (780,384)$ 1660.77%
1001006041704PEN & INT MVE TAX 50,000$ 56,944$ (6,944)$ 113.89%
TOTAL PENALTIES AND INTERESTS301,000$ 1,090,336$ (789,336)$ 362.24%
PAYMENT IN LIEU OF TAXES (PILOTs)
FY2018 Revenue Collections as of Uncollected as of Percent
p6/30/2018 6/30/2018Collected
from Reca
1001007041801PAYMENT IN LIEU OF TAXES 596,000$ 658,680$ (62,680)$ 110.52%
TOTAL PAYMENT IN LIEU OF TAXES (PILOTs)596,000$ 658,680$ (62,680)$ 110.52%
RENTALS
FY2018 Revenue Collections as of Uncollected as of Percent
p6/30/2018 6/30/2018Collected
from Reca
1001009043298CELL TOWER REVENUE 242,000$ 405,264$ (163,264)$ 167.46%
1001010043601RENTALS OF TOWN BUILDINGS 86,635$ 89,509$ (2,874)$ 103.32%
TOTAL RENTALS328,635$ 494,773$ (166,138)$ 150.55%
DEPARTMENTAL - SCHOOLS
FY2018 Revenue Collections as of Uncollected as of Percent
from Recap6/30/2018 6/30/2018Collected
1001020043299MISC. FEES-$ 50$ (50)$ ---
1001020043301ERATE REVENUE9,600$ -$ 9,600$ 0%
1001020043401TUITION-$ 5,000$ (5,000)$ ---
1001020043406TRANSCRIPT FEES 29,000$ 34,915$ (5,818)$ 120%
1001020048403MEDICAID REIMBURSEMENT 400,000$ 411,551$ (11,551)$ 103%
1001020043405STUDENT PARKING FEES12,000$ 15,396$ (3,396)$ 128%
1001020043407HOMELESS STUDENT TRANSPORTATION-$ 27,863$ (27,863)$ ---
TOTAL DEPARTMENTAL - SCHOOLS450,600$ 494,775$ (44,077)$ 109.80%
DEPARTMENTAL - MUNICIPAL
FY2018 Revenue Collections as of Uncollected as of Percent
from Recap6/30/2018 6/30/2018Collected
1001009042701FIRE DEPT REC-AMBULANCE FEES 1,200,000$ 1,354,252$ (154,252)$ 112.85%
1001009042702FIRE DEPT REC-FIRE ALARM FEES 13,650$ 14,525$ (875)$ 106.41%
1001009042703POLICE DEPT REC-HOUSE ALARMS 14,000$ 7,040$ 6,960$ 50.29%
1001009043200PUBLIC RECORDS REQUEST FEE-$ 63$ (63)$ ---
1001009043202CERTIFICATE OF REDEMPTION 78$ 100$ (22)$ 128.21%
1001009043205MUNICIPAL LIEN CERTIFICATES 33,000$ 28,308$ 4,692$ 85.78%
1001009043210PROTECTED TREE FEES 23,000$ 9,670$ 13,330$ 42.04%
1001009043213FEES FOR ENGINEERING SERVICES 200$ 118$ 82$ 59.00%
1001009043219BATTLE GREEN CHARTERS 500$ 687$ (187)$ 137.43%
1001009043221LEXPRESS FARES 68,000$ 65,155$ 2,845$ 95.82%
1001009043226FIRE FEE-CERT OF COMPLIANCE 33,000$ 29,200$ 3,800$ 88.48%
1001009043227TOWN CLERK FEE 35,900$ 36,345$ (445)$ 101.24%
1001009043228POLICE DEPT FEE 62,000$ 86,058$ (24,058)$ 138.80%
1001009043229REGISTRY SURCHARGE FEE 28,000$ 17,695$ 10,305$ 63.20%
1001009043230DPW FEES FOR SERVICE 500$ 510$ (10)$ 102.00%
1001009043231P.B. FILING & REVIEW FEES 21,800$ 54,019$ (32,219)$ 247.79%
1001009043232B & Z MICROFILM FEES 12,000$ 13,215$ (1,215)$ 110.13%
$ 9,910$ 3,790$ 72.34%
1001009043233B.O.A. HEARING FEES 13,700
1001009043234P.B. SALE OF MAPS & DEV. REGUL 240$ -$ 240$ 0.00%
1001009043235ANR PLAN FILING FEES 470$ 12,000$ (11,530)$ 2553.19%
1001009043236RENTAL CAR SURCHARGE FEES 3,000$ 2,732$ 268$ 91.06%
1001009043238CONSERVATION FEES 31,000$ 38,812$ (7,812)$ 125.20%
1001009043240CEMETERY PREPARATION 115,000$ 162,270$ (47,270)$ 141.10%
1001009043299MISC. FEES 26,500$ 6,613$ 19,887$ 24.95%
1001009043302AVALON BAY MONITORING SERVICES9,650$ 9,650$ -$ 100.00%
1001009043547TRENCH PERMIT FEES7,000$ 5,550$ 1,450$ 79.29%
1001009043550NET METERING CREDIT REVENUE600,000$ 647,232$ (47,232)$ 107.87%
TOTAL CHARGES FOR SERVICES2,352,188$ 2,611,729$ (259,541)$ 111.03%
Б
LICENSE & PERMITS
FY2018 Revenue Collections as of Uncollected as of Percent
p6/30/2018 6/30/2018Collected
from Reca
1001012044105ALCOHOL & BEVERAGE LIC 79,400$ 83,120$ (3,720)$ 104.69%
1001012044201BUILDING PERMITS 1,200,000$ 2,332,848$ (1,132,848)$ 194.40%
1001012044202GAS PERMITS 28,800$ 22,174$ 6,626$ 76.99%
1001012044203WIRING PERMITS 200,000$ 253,028$ (53,028)$ 126.51%
1001012044204PLUMBING PERMITS 64,000$ 69,860$ (5,860)$ 109.16%
1001012044205SHEET METAL PERMITS19,000$ 4,074$ 14,926$ 21.44%
1001012044224MECHANICAL PERMITS 35,000$ 6,900$ 28,100$ 19.71%
1001012044225SELECTMAN'S LIC. & PERMITS 1,000$ 2,215$ (1,215)$ 221.50%
1001012044227BOARD OF HEALTH LIC & PERMITS 48,000$ 45,590$ 2,410$ 94.98%
1001012044229FIRE DEPT LIC. & PERMITS 33,000$ 41,040$ (8,040)$ 124.36%
1001012044230B & Z MISC PERMITS 6,800$ 8,734$ (1,934)$ 128.44%
1001012044253CABLE FRANCHISE LICENSE4,500$ 4,156$ 345$ 92.34%
1001012044258FIREARMS LICENSE 2,350$ 2,925$ (575)$ 124.47%
1001012044290TOWN CLERK'S LIC & PERMITS 48,000$ 51,695$ (3,695)$ 107.70%
1001012044293DPW STREET OPENING PERMITS 38,000$ 83,629$ (45,629)$ 220.08%
1001012044294RIGHT OF WAY OBSTRUCTION-$ 200$ (200)$ ---
1001012044295STORM WATER/DRAIN PERMIT-$ 2,961$ (2,961)$ ---
1001012044296DRAIN LAYERS LICENSE 1,220$ 1,200$ 20$ 98.36%
1001012044299MISC. LICENSE & PERMITS3,500$ 797$ 2,703$ 22.76%
TOTAL LICENSE & PERMITS1,812,570$ 3,017,145$ (1,204,575)$ 166.46%
SPECIAL ASSESSMENTS
FY2018 Revenue Collections as of Uncollected as of Percent
p6/30/2018 6/30/2018Collected
from Reca
1001016047502STREET BETTERMENT17,830$ 19,038$ (1,208)$ 106.78%
TOTAL SPECIAL ASSESSMENTS17,830$ 19,038$ (1,208)$ 106.78%
FINES & FORFEITURES
FY2018 Revenue Collections as of Uncollected as of Percent
p6/30/2018 6/30/2018Collected
from Reca
1001015046801COURT FINES 3,600$ 2,647$ 954$ 73.51%
1001017047702PARKING FINES 82,000$ 64,538$ 17,462$ 78.70%
1001017047704NON CRIMINAL FINES 10,000$ 16,225$ (6,225)$ 162.25%
1001017047706REGISTRY CMVI 140,000$ 125,391$ 14,609$ 89.56%
TOTAL FINES & FORFEITURES235,600$ 208,800$ 26,800$ 88.62%
INVESTMENT INCOME
FY2018 Revenue Collections as of Uncollected as of Percent
from Recap6/30/2018 6/30/2018Collected
1001018048211INT EARNED ON SAVINGS 300,000$ 1,027,739$ (727,739)$ 342.58%
TOTAL INVESTMENT INCOME300,000$ 1,027,739$ (727,739)$ 342.58%
MISCELLANEOUS NON-RECURRING REVENUE
1001009043300MISC NON-RECURRING REVENUE-$ 143,388$ (143,388)$ ---
1001014046807RECOVERIES FROM STATE-$ 3,694$ (3,694)$ ---
1001014046814EXTRA POLLING HOURS-$ 10,301$ (10,301)$ ---
TOTAL MISC NON-RECURRING REVENUE REVENUE-$ 157,384$ (157,384)$ ---
INTERFUND OPERATING TRANSFERS
FY2018 Revenue Collections as of Uncollected as of Percent
p6/30/2018 6/30/2018Collected
from Reca
1001019049724TRANSFERS FROM OTHER SPEC REV 428,700$ 428,700$ -$ 100.00%
1001019049760TRANSFERS FROM SEWER ENT FUND 546,827$ 546,827$ -$ 100.00%
1001019049761TRANSFERS FROM WATER ENT FUND 872,465$ 872,465$ -$ 100.00%
1001019049770TRANSFERS FROM RECREATION ENT 254,826$ 254,826$ -$ 100.00%
1001019049783TRANSFER FROM TRUST FUNDS 3,840,120$ 3,840,120$ -$ 100.00%
TOTAL INTERFUND OPERATING TRANSFERS5,942,938$ 5,942,938$ -$ 100.00%
GRAND TOTAL GENERAL FUND REVENUE210,894,076$ 215,904,641$ (6,493,268)$102.38%
TOTAL ENTERPRISE FUND REVENUE23,164,961$ 24,098,171$ (933,210)$104%
GRAND TOTAL REVENUE234,059,037$ 240,002,812$ (5,943,775)$103%
В
FY2018 4th Quarter Enterprise Funds Revenue Report
SEWER MUNICIPAL REVENUES
FY2018 Revenue Collections as Percent
Estimatesof 6/30/2018 Uncollected Collected
6001050042101SEWER USER CHARGES 9,319,514$ 9,357,582$ (38,068)$ 100.41%
SEWER NON-RATE REVENUE363,000$ 401,595$ (38,595)$ 110.63%
RETAINED EARNINGS-$ -$ -$ ---
TOTAL SEWER$ 9,759,1779,682,514$ (76,663)$ 100.79%
WATER MUNICIPAL REVENUES
FY2018 Revenue Collections as Percent
Estimatesof 6/30/2018 Uncollected Collected
6101050042102WATER USER CHARGES 10,334,984$ 11,033,892$ (698,908)$ 106.76%
WATER NON-RATE REVENUE314,675$ 395,604$ (80,929)$ 125.72%
RETAINED EARNINGS73,000$ 73,000$ -$ 100.00%
TOTAL WATER$ 11,502,49610,722,659$ (779,837)$ 107.27%
RECREATION REVENUES
FY2018 Revenue Collections as Percent
Estimatesof 6/30/2018 Uncollected Collected
7001050042450RECREATION USER CHARGES 1,073,235$ 1,287,846$ (214,611)$ 120.00%
7001050042460COMMUNITY CTR REVENUE533,253$ 397,584$ 135,669$ 74.56%
7001050042470GOLF USER CHARGES 775,000$ 770,380$ 4,620$ 99.40%
7001050048211INT EARNED ON SAVINGS3,300$ 5,687$ (2,387)$ 172.34%
RETAINED EARNINGS375,000$ 375,000$ -$ 100.00%
TOTAL RECREATION$ 2,836,4972,759,788$ (76,709)$ 102.78%
TOTAL ENTERPRISE FUNDS REVENUE23,164,961$ 24,098,171$ (933,210)$ 104.03%
ЊЉ
Used Used Used
%%%
(Exp. Only)(Exp. Only)(Exp. Only)
Used Used Used
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(Exp. & Enc.)(Exp. & Enc.)(Exp. & Enc.)
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BudgetBudgetBudget
AvailableAvailableAvailable
υυ$ 99.11%99.11%$ 96.76%86.96%$ 98.75%97.23%υ$ 100.00%100.00%$ 100.00%100.00%υυυυυυυυυ$ 90.26%90.24%$
80.69%78.26%$ 89.68%89.52%
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υυ$ 766,773$ 508,511$ 1,275,284 υ$ -$ -υυυυυυυυυ$ 3,289,938$ 420,540$
3,710,477
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ЊБЊͲБЍЉЏЊЋͲЎЎЋЏБЌͲЊЊВЊЉЏͲЎЏЊЌЉЋͲЌВЉ
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БЎͲЊБЊͲБВЏЊЌͲЏЎБͲЏЍЏЋЍͲЎЎЋͲАЋЉ
Expended Encumbrances Expended Encumbrances Expended Encumbrances
Year-to-DateYear-to-DateYear-to-Date
υυ$ -$ 1,539,356$ 1,539,356 υ$ -$ -υυυυυυυυυ$ 5,000$ 52,867$ 57,867
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БЎͲВЍБͲЏЏВЊЎͲАЉЏͲЎЊЌЋАͲААЌͲЌЎЊ
υυ$ 85,181,896$ 13,658,646$ 98,840,542 υ$ 1,670,351$ 1,670,351 υυυυυυυυυ$ 30,476,600$ 1,704,622$ 32,181,223
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TransTransTrans
Adjustments Revised Budget Adjustments Revised Budget Adjustments Revised Budget
υυ$ 85,948,669$ 15,706,513$ 101,655,182 υ$ 1,670,351$ 1,670,351 υυυυυυυυυ$ 33,771,538$
2,178,029$ 35,949,567
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riginalriginalriginal
БЎͲВЍБͲЏЏВЊЎͲАЉЏͲЎЊЌЋАͲААЌͲЌЎЊ 33,771,50835,514,537
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101,655,182
AppropriationAppropriationAppropriation
υυυυυυ
$ -$ -$ -$ -$ -υυυυυυ$ 30$ 435,000$ 435,030
S
ExpensesExpensesExpensesExpensesExpenses
AssessmentAssessment
S
Personal ServicesPersonal ServicesPersonal ServicesPersonal ServicesPersonal Services
S
Sub-Program 1100 - Lexington Public SchoolsSub-Program 1200 - Minuteman Regional High SchoolSub-Program 2100 - Employee Benefits
TOTAL PUBLIC SCHOOLS P. S.85,948,669TOTAL PUBLIC SCHOOLS EXPENSES15,706,513GRAND TOTAL PUBLIC SCHOOLTOTAL MINUTEMAN ASSESSMENT1,670,351GRAND TOTAL MINUTEMAN1,670,351Non-Contributory
RetirementEmployee InsuranceUnemployment InsuranceWorkers Compensation*Property & Liablility InsuranceUninsured Losses*Solar Producer PaymentsTOTAL BENEFITS PERSONAL SERVICETOTAL BENEFITS
EXPENSES1,743,029GRAND TOTAL BENEFIT
Lexington Public SchoolsMinuteman Regional High School Contributory Retirement
Used Used Used
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(Exp. Only)(Exp. Only)(Exp. Only)
Used Used Used
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(Exp. & Enc.)(Exp. & Enc.)(Exp. & Enc.)
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BudgetBudgetBudget
AvailableAvailableAvailable
υυυ$ 0.00%0.00%$ 98.23%98.13%$ 98.23%98.13%υυ$ 0.00%0.00%$ 0.00%0.00%$ 0.00%0.00%υυυυυυ$ 97.16%97.16%$
99.03%92.10%$ 98.09%94.63%
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υυυ$ -$ 168,980$ 168,980 υυ$ -$ 794,000$ 794,000 υυυυυυ$
152,222$ 51,986$ 204,208
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Expended Encumbrances Expended Encumbrances Expended Encumbrances
Year-to-DateYear-to-DateYear-to-Date
υ
υυ$ -$ 10,000$ 10,000 υυ$ -$ -$ -υυυυυυ$ -$ 370,356$ 370,356
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υυυ$ -$ 9,378,135$ 9,378,135 υυ$ -$ -$ -υυυυυυ$ 5,199,874$ 4,924,548$ 10,124,422
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TransTransTrans
Adjustments Revised Budget Adjustments Revised Budget Adjustments Revised Budget
υυυ$ -$ 9,557,115$ 9,557,115 υυ$ -$ 794,000$ 794,000 υυυυυυ$ 5,352,096$ 5,346,891$ 10,698,987
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riginalriginalriginal
10,402,987
OOO
AppropriationAppropriationAppropriation
υυυυυυυ
υ$ -$ 2,351,487$ 2,351,487 υ$ -$ (106,000)$ (106,000)υυ$ -$ 296,000$ 296,000
C
Interest
Principal
ExpensesExpensesExpensesExpenses
S
S
S
D
Personal ServicesPersonal ServicesPersonal ServicesPersonal Services
T
Temporary Borrowing
Sub-Program 2200 - DebtSub-Program 2300 - Reserve FundSub-Program 2400 - Public Facilities
TOTAL DEBT PERSONAL SERVICETOTAL DEBT EXPENSES7,205,628GRAND TOTAL TOTAL DEBTOTAL RESERVE FUND PERSONAL SERVICES-TOTAL RESERVE FUND EXPENSES900,000GRAND TOTAL RESERVE FUNMunicipal FacilitiesFacilitie
s AdministrationTOTAL PUBLIC FACILITIES PERSONAL SERVITOTAL PUBLIC FACILITIES EXPENSEGRAND TOTAL PUBLIC FACILITIE
General Fund Long Term Reserve FundEducation Facilities
Used
%
(Exp. Only)
Used
ВЍ͵ЉЉіВЍ͵ЉЉіЋЉ͵ЎЉіЋЉ͵ЎЉіАЋ͵ЉАіЏЎ͵ЍЊіБВ͵БЏіЏВ͵ВВіБЏ͵БЏіБЏ͵БЏіВА͵ВВіВА͵ВВіВА͵ВЋіВА͵ВЋіВЌ͵ЏАіЎЉ͵ВВіВЌ͵ВЉіВЌ͵ВЉіАЏ͵ЍЍіАЍ͵ЍБіВЎ͵ЋЊіБЊ͵ЉБі
%
ЊЉЉ͵ЉЏіЊЉЉ͵ЉЏіЊЊЊ͵ЌЍіЊЊЊ͵ЌЍіЊЉЏ͵БВіЊЉЏ͵ЊБіЊЉЉ͵АВіЊЉЉ͵АВіЊЊЎ͵АЊіЊЉЏ͵ЋЉіЊБЋ͵ЍЏіЊБЋ͵ЍЏіЊЊЎ͵ЊЉіЊЊЎ͵ЊЉіЊЉЏ͵ЌЍіББ͵ЉЍіЊЉЉ͵ЉБіВЊ͵ЏВіЊЉЏ͵ЍЊіВА͵ВБі
(Exp. & Enc.)
ΛЌЋЉΜΛЏЏЉΜ
БͲЋЌЊЎͲБВЏ
ΛЌͲБЋЊΜΛАͲЌВБΜΛЏͲЋБЋΜ
ЍЌͲЊЊБЏВͲЊЌЉЏЋͲЌЍЎЌЎͲЎЍБЊАͲАВЎЊЊͲВАЍЊЎͲЎЊБЊБͲВЏВЋВͲЍЎБ
ΛЏЍͲЉВЎΜΛЊАͲЍЏАΜΛЎВͲВЉВΜ
ΛЋЋЊͲЏЌЋΜΛЊЍВͲЌЉАΜ
Budget
Available
υυυυυυυυυυυυυυυυυυυυυυυυ$ 102.52%102.52%$ 102.07%91.82%$ 102.27%96.44%
АЎЏ
ЊͲЎАЋ
ЊЏͲЍАБЌБͲБЊЏЎЉͲЍЍББЉͲБЉЋАЊͲЉЌБАБͲАВЏБЏͲВБВ
ЊЋЋͲЉВБ
υυυυυυυυυυυυυυυυυυυυυυυυ$ (102,127)$ (110,781)$ (212,908)
ЋͲЊЋЋ
ЌАͲЎЊЊВЏͲЎЋЎЎВͲВЏЉ
ЎЏЉͲЌЏЌЏАЏͲЊЊЉЊЊЍͲЉЍЋЊЏЊͲБВЋБЉЎͲЍЊЎЍЌЉͲЋЉАЋЌЎͲЉАЏЍЌЌͲЋВЎЍВЉͲЍЉЍБЏЏͲЏВЊЋЍЋͲЏВЍЋАБͲЉЍЉЋЌБͲАЊЍААЏͲЍЋЋВЊЎͲБЍЎЍВВͲЊЋЊ
ЊͲЊЌБͲЌЎА
Expended Encumbrances
Year-to-Date
υυυυυυυυυυυυυυυυυυυυυυυυ$ -$ 547,792$ 547,792
ЌЌͲЏВЉЊЉͲЌЎЌБЉͲЎЉЉ
ЊЌ
ЎЏЉͲЉЍЌАЊВͲЋЋБЊЉАͲЍЉЉЋЍАͲЎЉЉАВВͲЊЌЌЏЊЍͲЏЎЉЋАЉͲЏЋЍЍЉБͲЉЊЏЋЏБͲААЋВБВͲЉЎЉББЍͲЍБЏЋАЎͲЏАЎЋБЌͲВЌЏЊБВͲЌЉЉЋЎЍͲЋЌЋБЍЏͲБЉЉВЌЍͲАЌЋЏЊЎͲЎЏА
υυυυυυυυυυυυυυυυυυυυυυυυ$ 4,152,934$ 4,905,869$ 9,058,803
/
er
f
(B)(C)(D)(E)(F)((D+E)/C)(D/C)
Trans
Adjustments Revised Budget
υυυυυυυυυυυυυυυυυυυυυυυυ$ 4,050,807$ 5,342,880$ 9,393,687
ЌЌͲЏВЉЊЉͲЌЎЌБЉͲЎЉЉ
)
ЎЏЉͲЉЍЌАЊВͲЋЋБЊЉАͲЍЉЉЋЍАͲЎЉЉАВВͲЊЌЌЏЊЍͲЏЎЉЋАЉͲЏЋЍЍЉБͲЉЊЏЋЏБͲААЋВБВͲЉЎЉББЍͲЍБЏЋАЎͲЏАЎЋБЌͲВЌЏЊБВͲЌЉЉЋЎЍͲЋЌЋБЍЏͲБЉЉВЌЍͲАЌЋЏЊЎͲЎЏА
(A
9,393,687
riginal
O
Appropriation
υυυ
υυυυυυυυυυυυυυυυυυυυυ$ -$ -$ -
ExpensesExpensesExpensesExpensesExpensesExpensesExpensesExpensesExpensesExpensesExpensesExpenses
S
Personal ServicesPersonal ServicesPersonal ServicesPersonal ServicesPersonal ServicesPersonal ServicesPersonal ServicesPersonal ServicesPersonal ServicesPersonal ServicesPersonal ServicesPersonal
Services
*$300,000 of FY2018 Snow Removal spending will be carried forward to the FY2019 levy, as anticipated by the FY2019 budget.
Sub-Program 3000 - Public Works
EngineeringStreet LightingHighway MaintenanceRoad MachinerySnow Removal*ParksForestryCemeteryRefuse CollectionRecyclingRefuse DisposalTOTAL PUBLIC WORKS SERVICES4,050,807TOTAL PUBLIC
WORKS EXPENSES5,342,880GRAND TOTAL PUBLIC WORK
Administration
Used Used
%%
(Exp. Only)(Exp. Only)
Used Used
БЊ͵ЎЍіБЊ͵ЎЍіВБ͵ЊЎіВЍ͵АЍіВБ͵БЊіВЎ͵ЎЋіВВ͵ЌБіВВ͵ЌБіВВ͵ВВіВЌ͵ЋЊіББ͵ЏЏіБА͵ЋЍіВЌ͵БЌіВЌ͵БЌіВВ͵ВЏіВБ͵ЋВіВЏ͵АБіВЏ͵АБіВВ͵ВЊіВВ͵ВЊіАА͵ВЊіАА͵ЊЌіВВ͵БАіВВ͵БАіББ͵ЉЌіБЏ͵БЎіЏВ͵ЏЋіЏЋ͵ВЏі
%%
ЊЊЎ͵ЏБіЊЊЎ͵ЏБіЊЉЋ͵ЌЉіЊЉЋ͵ЌЉіЊЉЉ͵ЉЉіВБ͵ЉЊіЊЉЊ͵ЎАіЊЉЊ͵ЎАіЊЉЉ͵ЋАіЊЉЉ͵ЋАіЊЉЉ͵АЌіЊЉЉ͵АЌіЊЉЎ͵ЏЎіЊЉЎ͵ЋЍі
(Exp. & Enc.)(Exp. & Enc.)
ЋА
ЊЌЋЋ
ΛЎЎАΜΛЊЌЋΜ
ЊͲЊЎЉЎͲБАЌЊͲЏБЋЏͲВЊЍЍͲЎЎЏАͲЍЏЍЊͲБЋЌ
ΛЎͲБЏЌΜΛБͲАЌЏΜ
ЌВͲЌЉЏЊАͲЌЋЍЌЋͲЎЉЏ
ΛЊЎͲБЊЎΜ
ЍЋВͲАЊЏ
ΛЍЎВͲЋЉЉΜ
BudgetBudget
AvailableAvailable
υυυυυυυυυυυυυ$ 100.00%100.00%$ 98.45%94.84%$ 99.82%99.41%υυυυυυυυ$ 99.98%99.98%$ 91.90%90.99%$ 99.38%99.31%
БЏЎБЊЎЏЊЉЏЌЌЍЉЉ
ЋͲЊЋЍЊͲЋЊЉЌͲЊВА
ЊЏͲЊАЌЊЊͲЌЌА
υυυυυυυυυυυυυ$ 245$ 13,980$ 14,225 υυυυυυυυ$ 1,044$ 42,783$ 43,827
АͲВВЌЌͲААА
ЎБͲВБЊЎЌͲЊБЌЍБͲЉЋЏЎВͲАВЋЏЉͲЍБЎЊБͲЋЋЍ
ЍАЉͲЊЍЌЋАЉͲЍЊБЊЎЎͲВЉЎАЉЍͲЌЏЏЎВБͲЉЌВЊЌЏͲААЌЌАБͲЋЊВЋЉЏͲЋЍЋЋЌЎͲАВЎЊЏЋͲЏЉЌ
ЊͲБВАͲЏЏЊЌͲЌБАͲЉЉЌЎͲВЉВͲЋББ
Expended Encumbrances Expended Encumbrances
Year-to-DateYear-to-Date
υ
υυυυυυυυυυυυ$ -$ 32,524$ 32,524 υυυυυυυυ$ -$ 4,840$ 4,840
БͲЉЉЉЏͲЉЉЉ
ЏЋͲЋЎЎЏЉͲВЏЋЍБͲБЏЌЏЊͲЉЉЍАБͲЍЊВЊБͲЉВЋ
ЊЍ
ЍВЋͲЊБВЋАЋͲЊЉЉЊЏАͲЋЎЍЏББͲЎЎЊЏЌАͲЌЍЎЊЍЊͲЌЋВЌАЋͲЌЎЏЋЉЎͲЏБЎЋАЊͲЍВБЊЎЍͲЎЉЉ
ЋͲЌЋАͲЌАА
ЋͲВЋАͲБЉЌЎͲВЊЏͲАЎЋ
υυυυυυυυυυυυυ$ 6,994,260$ 854,023$ 7,848,283 υυυυυυυυ$ 6,493,749$ 480,886$ 6,974,635
//
erer
ff
ЋБͲЉЉЉ
ΛЊВͲЎЉЋΜΛЊЉͲЉЉЉΜ
ЏЌЉͲБЌЋ
(B)(C)(D)(E)(F)((D+E)/C)(D/C)(B)(C)(D)(E)(F)((D+E)/C)(D/C)
ЊͲЉЋЉͲЉЉЉ
TransTrans
Adjustments Revised Budget Adjustments Revised Budget
υυυυυυυυυυυυυ$ 6,994,505$ 900,527$ 7,895,032 υυυυυυυυ$ 6,494,793$ 528,509$ 7,023,302
БͲЉЉЉЏͲЉЉЉ
ЏЋͲЋЎЎЏЉͲВЏЋЍБͲБЏЌЏЊͲЉЉЍАБͲЍЊВЊБͲЉВЋ
))
ЍВЋͲЊБВЋАЋͲЊЉЉЊЌВͲЋЎЍЏББͲЎЎЊЏЌАͲЌЍЎЊЍЊͲЌЋВ 872,527 ЌАЋͲЌЎЏЋЉЎͲЏБЎЋВЊͲЉЉЉЊЏЍͲЎЉЉ
(A(A
6,847,0325,863,9616,421,972
ЊͲЌЉАͲЌААЋͲВЋАͲБЉЌЎͲЋБЎͲВЋЉ
riginalriginal
OO
AppropriationAppropriation
υυυυυ
υυυυυυυυυυ$ 1,020,000$ 28,000$ 1,048,000 υυυυυυ$ 630,832$ (29,502)$ 601,330
S
ExpensesExpensesExpensesExpensesExpensesExpensesExpensesExpensesExpensesExpensesExpensesExpenses
T
S
Personal ServicesPersonal ServicesPersonal ServicesPersonal ServicesPersonal ServicesPersonal ServicesPersonal ServicesPersonal ServicesPersonal Services
E
Sub-Program 4100 - Law EnforcementSub-Program 4200 - Fire & Rescue
Patrol and EnforcementParking OperationsInvestigationsDispatchAnimal ControlCrossing GuardsTOTAL LAW ENFORCEMENT PERSONAL SERV5,974,505TOTAL LAW ENFORCEMENT EXPENSEGRAND TOTAL LAW ENFORCEMENFire
PreventionFire SuppressionEmergency Medical ServicesEmergency ManagementTOTAL FIRE PERSONAL SERVICETOTAL FIRE EXPENSES558,011GRAND TOTAL FIR
Police AdministrationFire Administration
Used Used
%%
(Exp. Only)(Exp. Only)
Used Used
ВА͵ЏЌіВЌ͵ЏЉіЎЋ͵ЊЋіЊЉЉ͵ЋЌіБЋ͵БЏіБЋ͵БЏіБЍ͵ЏЌіАЋ͵ЋЋіЍЎ͵ВАіЍЎ͵ВАіЏЊ͵ЏЍіЏЊ͵ЏЍіЌЎ͵ЌБіЌЎ͵ЌБіБЉ͵ЏЊіБЉ͵ЏЊіЏЉ͵ЍЏіЏЉ͵ЍЏіАВ͵ЊЊіАВ͵ЊЊіВВ͵ЌЏіВЋ͵ЌЎі
%%
ЊЉЊ͵ВАіЊЉЊ͵ВАіЊЉЋ͵ЏВіЊЉЋ͵ЏВіЊЉЉ͵ЉЊіВВ͵ЉЍіЊЉЋ͵ЍБіЊЉЋ͵ЍБіЊЉЊ͵ЉЊіЊЉЊ͵ЉЊі
(Exp. & Enc.)(Exp. & Enc.)
ΛЏΜ
ΛЍЉЌΜΛЏЉБΜ
ЍͲЌЎБЏͲЊВЍБͲВЎЊВͲЏЍБЌͲЎЌА
ΛЎͲЏЊЊΜΛЍͲЍЌЉΜ
ВАͲЌВЊЏБͲЉЎЌЋВͲАЎАЋАͲЉАЌЊАͲАЊА
ΛЌЌͲЍЏАΜ
BudgetBudget
AvailableAvailable
υυυυυυ$ 97.22%97.22%$ 99.09%97.22%$ 97.54%97.22%υυυυυυυυυυ$ 87.15%87.15%$ 87.21%81.44%$ 87.19%83.83%
АЌЌ
АͲЍЋЋЎͲЉЉЉ
ЌБͲЎЉЌ
υυυυυυ$ 58,313$ 3,949$ 62,262 υυυυυυυυυυ$ 69,509$ 96,383$ 165,892
ЍͲБВВ
АЍͲБЊЎЋВͲЊЉЏЏЉͲБВЋЎАͲБВАЍАͲБЊЋЊЍͲАЎЋЏАͲЊЉА
ЋВЉͲАВВЊАЋͲЋЋЉЊАЏͲЏЏБЍАЉͲБАБЊБЌͲЋЏВЊЊЋͲЎЊАЎЉАͲЋЏБ
ЊͲЋАБͲЌЍБ
Expended Encumbrances Expended Encumbrances
Year-to-DateYear-to-Date
υυυυυυ$ -$ 8,155$ 8,155 υυυυυυυυυυ$ -$ 43,503$ 43,503
АЎͲЎЍЊЍЉͲЌЉЉЏЉͲЋБЍААͲЎЏВЊЌͲБЎЉЋЍͲЍЉЉБЍͲБЋЍ
ЊЎ
ЋБЎͲЊББЊБЍͲЉЉЉЊАЏͲЋЏЎЎЏБͲЋЏВЊАБͲБЌВЊЋЎͲВЎЉЊЌВͲЎВЉЎЍВͲЌЉА
ЊͲЋЍЍͲББЊ
υυυυυυ$ 2,040,025$ 423,702$ 2,463,727 υυυυυυυυυυ$ 471,597$ 613,922$ 1,085,518
//
erer
ff
(B)(C)(D)(E)(F)((D+E)/C)(D/C)(B)(C)(D)(E)(F)((D+E)/C)(D/C)
TransTrans
Adjustments Revised Budget Adjustments Revised Budget
υυυυυυ$ 2,098,338$ 435,806$ 2,534,144 υυυυυυυυυυ$ 541,106$ 753,807$ 1,294,913
АЎͲЎЍЊЍЉͲЌЉЉЏЉͲЋБЍААͲЎЏВЊЌͲБЎЉЋЍͲЍЉЉБЍͲБЋЍ
))
ЋБЎͲЊББЊБЍͲЉЉЉЊАЏͲЋЏЎЎЏБͲЋЏВ 435,806 ЊАБͲБЌВЊЋЎͲВЎЉЊЌВͲЎВЉЎЍВͲЌЉА 541,106
(A(A
2,098,3382,534,1441,294,913
ЊͲЋЍЍͲББЊ
riginalriginal
OO
AppropriationAppropriation
υ
υυυυυ$ -$ -$ -υυυυυυυυυυ$ -$ -$ -
E
S
ExpensesExpensesExpensesExpensesExpensesExpensesExpensesExpenses
S
Personal ServicesPersonal ServicesPersonal ServicesPersonal ServicesPersonal ServicesPersonal ServicesPersonal ServicesPersonal Services
S
Y
Sub-Program 5100 - Cary Memorial LibrarySub-Program 6000 - Human Services
Adult LibraryChildren's LibraryTOTAL LIBRARY PERSONAL SERVICETOTAL LIBRARY EXPENSEGRAND TOTAL LIBRARVeterans ServicesYouth and Family ServicesSenior Services and Community ProgramsTransportation
ServicesTOTAL HUMAN SERVICES PERSONAL SERVICTOTAL HUMAN SERVICES EXPENSES753,807GRAND TOTAL HUMAN SERVICE
General and Technical ServicesAdministration
Used
%
(Exp. Only)
Used
ВЏ͵ЊЋіВЏ͵ЊЋіАЎ͵ЋБіЍЊ͵БЌіЏЉ͵АЋіЍЉ͵ЊЎіВВ͵ЉАіВВ͵ЉАіВЎ͵ЊЋіАЏ͵ЉЎіБА͵ЌЎіБЎ͵ЏВіВЊ͵ЊЌіВЊ͵ЊЌіВЉ͵ЏЌіЏА͵ВЍіВБ͵ЍЏіВБ͵ЍЏіВЊ͵БВіЏЏ͵ЎЏі
%
ЊЉЊ͵ЏЊіЊЉЊ͵ЏЊіЊЉЉ͵ЉЍіЊЉЉ͵ЉЍі
(Exp. & Enc.)
ΛВБΜ
ЊͲБВЋЊͲЎАЎВͲВЊЊАͲЏЊЉЋͲБЎЋ
ΛЏͲЋЌЋΜ
ЋЉͲЋЋЋЊЏͲБЍЍЋЌͲЉЏЊЋБͲЏЏЎЊБͲВЍЍ
Budget
Available
υυυυυυυυυυυυ$ 97.45%97.45%$ 85.89%64.17%$ 94.80%89.82%
ЏͲЊЎЉЊͲЌЉЉ
ЋЋͲАВЎЊЋͲЉАЎЊБͲЍЋЌЎВͲЊАЌ
υυυυυυυυυυυυ$ 47,300$ 77,946$ 125,246
ЋБͲЎЉЉЋЌͲЎАЉЋЍͲЎЌЋЏАͲЊЋЍЎЎͲЊЏЏ
ЎЉЊͲЋЍЌЌВЌͲББАЋЉЉͲБЋЌЋЌЎͲЌЊЉЋВЍͲЏЍЌЊБЊͲАЏАЊЎЎͲЍБЍ
Expended Encumbrances
Year-to-Date
υυυυυυυυυυυυ$ -$ 119,916$ 119,916
ЏБͲЊЍЉЎБͲАЉЏЌЋͲЋЎААБͲЌЌЎБЊͲЋЉЉ
ЊЏ
ЎЋЊͲЍЏЎЌБАͲЏЎЎЋЉЋͲАЊЎЋЌЎͲЋЊЋЌЋЌͲЌЉБЊБЍͲЏЊВЋЌЌͲЏЉЉ
υυυυυυυυυυυυ$ 1,807,674$ 354,376$ 2,162,050
/
er
f
ЌЌͲЎЉЉАЎͲЎЉЉ
ΛЊЍͲЉЉЉΜ
(B)(C)(D)(E)(F)((D+E)/C)(D/C)
Trans
Adjustments Revised Budget
υυυυυυυυυυυυ$ 1,854,974$ 552,238$ 2,407,212
ЏБͲЊЍЉЎБͲАЉЏЌЋͲЋЎААБͲЌЌЎЍАͲАЉЉ
)
ЎЌЎͲЍЏЎЌБАͲЏЎЎЋЉЋͲАЊЎЋЌЎͲЋЊЋЌЋЌͲЌЉБЊБЍͲЏЊВЊЎБͲЊЉЉ 443,238
(A
1,868,9742,312,212
riginal
O
Appropriation
υυυυυυυυυυυυ$ (14,000)$ 109,000$ 95,000
S
ExpensesExpensesExpensesExpensesExpensesExpenses
Personal ServicesPersonal ServicesPersonal ServicesPersonal ServicesPersonal ServicesPersonal Services
S
E
Sub-Program 7000 - Land Use, Health and Development
AdministrationConservationHealthPlanningEconomic Development OfficeTOTAL LAND USE PERSONAL SERVICETOTAL LAND USE EXPENSEGRAND TOTAL LAND US
Building and Zoning
Used Used Used
%%%
(Exp. Only)(Exp. Only)(Exp. Only)
Used Used Used
Љ͵ЉЉіЉ͵ЉЉі
ВЊ͵ЎЋіВЊ͵ЎЋіВЏ͵АВіБЉ͵БАіЏЍ͵ЊБіЎЍ͵ЍЌіАА͵ЍЌіАА͵ЍЌіВВ͵ЍАіВВ͵ЍАіЍЏ͵ЎБіЌЎ͵ЌЍіВЍ͵ЎЊіВЍ͵ЎЊіЏВ͵АВіЏВ͵АВі
%%%
(Exp. & Enc.)(Exp. & Enc.)(Exp. & Enc.)
ЌͲЊВЏЌͲЉВЉЋͲЌЊЉБͲЊЊЏ
ЊЉͲЏЌЋЎАͲЌЋЊЌЎͲЍЌЎ
ЊЍЏͲБЍА
ΛБВЎͲАЌБΜ
BudgetBudgetBudget
AvailableAvailableAvailable
υυυυυυ$ 91.52%91.52%$ 70.74%60.06%$ 74.75%66.14%υυυυ$ 98.21%98.21%$ 58.70%53.33%$ 87.23%85.74%υυ$ 0.00%0.00%$
0.00%0.00%
ЊЎͲБЎЉЍЉͲЉЉЉЊЋͲЉЏЍ
υυυυυυ$ 10,632$ 153,133$ 163,765 υυυυ$ 10,425$ 92,756$ 103,181 υυ$
(895,738)$ (895,738)
БЉͲЎЍЋЊЉͲЎВБЌАͲВЊЎБЊͲБЎЉ
ЊЊЍͲЏАЋЋЋЌͲЊЎЌЍЌЌͲЋЌЋЊЌВͲБЉЊ
Expended Encumbrances Expended Encumbrances Expended Encumbrances
Year-to-DateYear-to-DateYear-to-Date
υυυυυυ$ -$ 55,850$ 55,850 υυυυ$ -$ 12,064$ 12,064 υυ$ -$ -
ВВͲЎББЊЌͲЏББ
ЊА
ЊЋЎͲЌЉЍЍЊЉͲЉЉЉЍЌЎͲЎЍЊЊЉАͲЌЉЉЊЍАͲВЊАЊЊАͲЋБЎ
ΛБВЎͲАЌБΜ
υυυυυυ$ 114,672$ 314,293$ 428,965 υυυυ$ 573,033$ 119,765$ 692,798 υυ$ -$ -
///
ererer
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ЊБͲЉЉЉ
(B)(C)(D)(E)(F)((D+E)/C)(D/C)(B)(C)(D)(E)(F)((D+E)/C)(D/C)(B)(C)(D)(E)(F)((D+E)/C)(D/C)
ΛЊͲЏЍЏͲЌЌЉΜ
TransTransTrans
Adjustments Revised Budget Adjustments Revised Budget Adjustments Revised Budget
υυυυυυ$ 125,304$ 523,276$ 648,580 υυυυ$ 583,458$ 224,585$ 808,043 υυ$ (895,738)$ (895,738)
ВВͲЎББЊЌͲЏББВВͲЋБЎ
)))
ЊЋЎͲЌЉЍЍЊЉͲЉЉЉЍЌЎͲЎЍЊЊЉАͲЌЉЉЊЍАͲВЊА 583,458206,585790,043 АЎЉͲЎВЋ 750,592750,592
(A(A(A
riginalriginalriginal
OOO
AppropriationAppropriationAppropriation
υυυ
υυυυ$ -$ -$ -υυυυ$ -$ 18,000$ 18,000 υ$ (1,646,330)$ (1,646,330)
S
S
T
ExpensesExpensesExpensesExpensesExpensesExpenses
S
R
Personal ServicesPersonal ServicesPersonal ServicesPersonal ServicesPersonal ServicesPersonal Services
Sub-Program 8100 - Board of SelectmenSub-Program 8200 - Town Manager
LegalTown ReportTOTAL SELECTMEN PERSONAL SERVICES125,304TOTAL SELECTMEN EXPENSES523,276GRAND TOTAL SELECTMEN648,580Human ResourcesTOTAL TOWN MANAGER PERS. SERVICETOTAL TOWN MANAGER EXPENSEGRAND
TOTAL TOWN MANAGETOTAL SALARY ADJ. ACCOUNT PERS. SVCGRAND TOTAL SALARY ADJ. ACCOUN
Board of SelectmenOrganizational Direction & AdministrationSalary Adjustment
% Used% Used
(Exp. Only)(Exp. Only)
БВ͵ЊЋіБВ͵ЊЋіЋЏ͵ЏАіЋЏ͵ЏАіЋЌ͵ЉЍіЋЌ͵ЉЍіВА͵БВіВА͵БВіВЋ͵ВЉіВЋ͵ВЉіВА͵БЉіВА͵БЉіВЋ͵ЉЉіБА͵ЌЌі
% Used% Used
ЊЊЋ͵ЏЉіЏЏ͵ЎЊіЊЉЉ͵БЌіЊЉЉ͵БЌіЊЉЋ͵ЏЎіЊЉЋ͵ЋБіЊЉЏ͵ЍЎіЊЉЏ͵ЍЎі
(Exp. & Enc.)(Exp. & Enc.)
ΛЋЋΜ
АЋЊ
ΛЎЏАΜ
ЊͲЊЉЉЏͲЉВЊЏͲБАЍ
ΛЍͲЌЏАΜΛЍͲЎЏБΜΛЎͲЉЉЊΜ
ЌЍͲБЋЎЊЉͲЌАБЋЊͲАЌЎ
BudgetBudget
Available
Available
υυυυυυ$ 89.12%89.12%$ 31.01%26.96%$ 37.67%34.08%υυυυυυυυ$ 99.48%99.48%$ 95.56%93.10%$ 98.37%97.67%
ЏЌЏ
ЋͲЉАЍ
ЊЋͲЏАЋ
Encumbrances
υυυυυυ$ 721$ 35,358$ 36,079 υυυυυυυυ$ 7,101$ 24,019$ 31,120
ЋЋ
ЍЉЉ
ЎͲВЉВЋͲВВЌ
ЊЉͲЍЋЎБВͲВБЊБЋͲЎЉЍ
ЎЌЊͲЏЍВЊАЏͲЊБЋЋБЊͲВЍБЍЏЊͲЊВЌЋЌАͲЊЊБ
ExpendedExpended Encumbrances
Year-to-Date
υυυυυυ$ -$ 2,074$ 2,074 υυυυυυυυ$ -$ 13,308$ 13,308
ЏͲЏЌЉЊͲЎЉЉЍͲЎЉЉ
ЍЎͲЋЎЉВЏͲБЎЎААͲЎЉЌ
ЊБ
ЎЋАͲЋБЋЊАЋͲЋЎЉЋББͲЉЌВЍАЊͲЎАЊЋАЊͲЎЋЎ
υυυυυυ$ 5,909$ 13,818$ 19,727 υυυυυυυυ$ 1,357,294$ 503,303$ 1,860,597
Revised Budget Year-to-Date
ЍЎͲЉЉЉЊЉͲЉЉЉ
ΛЊЎͲЉЉЉΜΛЊЎͲЉЉЉΜ
(B)(C)(D)(E)(F)((D+E)/C)(D/C)(B)(C)(D)(E)(F)((D+E)/C)(D/C)
Transfer/
Transfer/
AdjustmentsAdjustments Revised Budget
υυυυυυ$ 6,630$ 51,250$ 57,880 υυυυυυυυ$ 1,364,395$ 540,630$ 1,905,025
6,630
ЏͲЏЌЉЊͲЎЉЉЍͲЎЉЉ
57,880
ЍЎͲЋЎЉВЏͲБЎЎААͲЎЉЌ
))
ЎЍЋͲЋБЋЊЋАͲЋЎЉЌЉЌͲЉЌВЍАЊͲЎАЊЋЏЊͲЎЋЎ
(A(A
1,394,395
Original Original
AppropriationAppropriation
υυυυυυ
υ$ -$ -$ -υυυυυυυ$ (30,000)$ 55,000$ 25,000
S
S
ExpensesExpensesExpensesExpensesExpensesExpensesExpenses
Personal ServicesPersonal ServicesPersonal ServicesPersonal ServicesPersonal ServicesPersonal ServicesPersonal Services
S
Sub-Program 8300 - CommitteesSub-Program 8400 - Finance
Misc. Boards & CommitteesPublic Celebrations CommitteeTOTAL COMMITTEES PERSONAL SERVICETOTAL COMMITTEES EXPENSES51,250GRAND TOTAL COMMITTEETreasurer/CollectorAssessorUtility BillingTOTAL
FINANCE PERSONAL SERVICETOTAL FINANCE EXPENSES485,630GRAND TOTAL FINANCE1,880,025
Financial CommitteesComptroller
Used
% Used%
(Exp. Only)(Exp. Only)
Used
ЏЎ͵ЉЌіЏЌ͵ЉБіБЍ͵ВБіАБ͵БАіБВ͵ЉЎіБВ͵ЉЎіАЌ͵БЏіАЌ͵БЏіАВ͵БЊіАВ͵БЊіЍЍ͵ЌЍіЍЊ͵ЎЋіВЌ͵ЌЌіВЌ͵ЌЌіВЍ͵АЏіЏЊ͵БЌі
% Used%
ЊЉЊ͵ЍВіЊЉЊ͵ЍВіЊЉЉ͵ЉЉіЊЉЉ͵ЉЉі
(Exp. & Enc.)
(Exp. & Enc.)
ЏͲЌЌЉЋͲЍАБЍͲВВАЏͲЍЎЎВͲБЋЌ
ΛЍͲЋААΜ
ЊБͲАЊАЎЌͲБАЋЏЉͲАЍЉ
BudgetBudget
Available
Available
υυυυυυυυ$ 98.04%98.04%$ 69.84%68.34%$ 90.92%90.54%υυ$ 93.33%93.33%$ 94.76%61.83%$ 94.17%74.77%$ 97.67%97.67%$
94.67%87.78%$ 96.96%95.33%
ЌЎЌЍВБ
ЊͲЉЉБ
ЌБЊͲЌЍЍ
υυυυυυυυ$ 7,175$ 37,349$ 44,524 υυ$ 53,872$ 60,740$ 114,612$ 3,477,405$
2,471,631$ 5,949,037
БЋЎ
АͲЌЋВ
ЊЊͲЍЊАЊЌͲЉЊЍЍЉͲЏЎЌЎЋͲББЌЋЎͲЎЊБ
ЋВЋͲЉЏЎАЎЌͲВЍЎАЊЎͲВВЊ
Expended Encumbrances Expended Encumbrances
Year-to-Date
Year-to-Date
υυυυυυυυ$ -$ 1,858$ 1,858 υυ$ -$ 381,344$ 381,344$ 5,000$ 3,195,808$ 3,200,808
БЋЎ
ЊБͲЊЉЉЊЏͲЎЉЉЍЎͲЏЎЉАЊͲЏЉЉЌЊͲВАЌЊАͲЏЎЉ
ЊВ
ЋБАͲАБББЉАͲБЊА
ЊͲЊЎБͲЉАЎ
υυυυυυυυ$ 359,061$ 84,643$ 443,704 υυ$ 753,945$ 715,991$ 1,469,936$ 145,982,523$ 40,720,893$ 186,703,416
/
er
БͲЍЉЉЌͲЏЉЉ
f
(B)(C)(D)(E)(F)((D+E)/C)(D/C)(B)(C)(D)(E)(F)((D+E)/C)(D/C)
Trans
Transfer/
Adjustments Revised Budget Adjustments Revised Budget
υυυυυυυυ$ 366,236$ 123,850$ 490,086 υυ$ 807,817$ 1,158,075$ 1,965,892$ 149,464,928$ 46,388,332$
195,853,260
БЋЎ
ЊБͲЊЉЉЊЏͲЎЉЉЌАͲЋЎЉЏБͲЉЉЉЌЊͲВАЌЊАͲЏЎЉ
))
ЋБАͲАББ 357,836478,086 БЉАͲБЊА 807,817
(A(A
1,965,892
ЊͲЊЎБͲЉАЎ
riginal
O
Original
Appropriation
Appropriation
υυ
υυυυυυυ$ 8,400$ 3,600$ 12,000 υ$ -$ -$ -$ (31,068)$ 3,160,585$ 3,129,517
Y
S
ExpensesExpensesExpensesExpensesExpenses
S
Personal ServicesPersonal ServicesPersonal ServicesPersonal ServicesPersonal Services
K
Sub-Program 8500 - Town ClerkSub-Program 8600 - Information Technology (IT)
Board of RegistrarsElectionsRecords ManagementTOTAL TOWN CLERK PERSONAL SERVICETOTAL TOWN CLERK EXPENSES120,250GRAND TOTAL TOWN CLERTOTAL IT PERSONAL SERVICETOTAL IT EXPENSES1,158,075GRAND
TOTAL INFORMATION TECHNOLOGGrand Total Personal Services149,495,996Grand Total Expenses43,227,747Grand Total General Fund192,723,743
Town Clerk AdministrationInformation Services
Used
(D/C)(D/C)(D/C)
%% Used% Used
(Exp. Only)(Exp. Only)(Exp. Only)
E)/C)E)/C)E)/C)
+++
Used
ВЏ͵ЋЍіВЏ͵ЋЍіВЍ͵ЎЎіБЋ͵АБіАЍ͵АЍіАЍ͵АЍіВЊ͵ЎЎіБЊ͵ЎЉіВВ͵ЋЍіВЏ͵ЋЊіБВ͵ЉЉіББ͵ЊБіБЌ͵АБіБЌ͵АБіВА͵АЋіВЍ͵ЏВі
%% Used% Used
ЊЉЏ͵АЋіЊЉЏ͵АЋі
((D((D((D
(Exp. & Enc.)
(Exp. & Enc.)(Exp. & Enc.)
ЌͲВЎЌЎͲАЏЉ
ЋЏͲЌЌАЋЋͲВЋЊААͲВВЋЌЉͲЊЍЌЎВͲВВЎБЌͲЍЊА
ΛЎЌͲЌЎЉΜ
(F)(F)(F)
BudgetBudgetBudget
Available
Available
$ 94.20%94.20%$ 94.14%88.73%$ 100.00%100.00%$ 98.61%98.61%$ 98.65%98.12%
υυ$ 96.24%96.24%$ 94.55%82.78%$ 100.00%100.00%$ 99.52%99.52%$ 99.43%98.93%υυ$ 74.74%74.74%$
91.55%81.50%$ 100.00%100.00%$ 97.21%97.21%$ 98.49%98.10%υυυυυ$ 97.70%97.70%$ 94.70%92.59%$ 100.00%100.00%$
96.34%95.32%
ЍͲЍАЊАͲЏЎЍ
ЍВͲЍЎЏЌЎͲБЊВЊЎͲЏАЌ
(E)(E)(E)
Encumbrances Available
$ 134,396$ 122,772$ -$ 36,740$ 293,909
υυ$ 26,337$ 22,921$ -$ 7,063$ 56,321 υυ$ 77,992$ 30,143$
-$ 29,677$ 137,812 υυυυυ$ 30,067$ 69,708$ -$ 99,775
ЏАЍͲАВЊЌЍАͲВАБЋЌЉͲАЎАЋВЉͲЎЏЌБЍАͲЏЍЍЍВБͲАВЉЍБЊͲЉЎЍЍЌЉͲВЎБЋЌВͲЉВЏ
(D)(D)(D)
ExpendedExpended Encumbrances
Expended Encumbrances
Year-to-Date
Year-to-Date
$ -$ 113,072$ -$ -$ 113,072
υυ$ -$ 49,456$ -$ -$ 49,456 υυ$ -$ 35,819$ -$ -$ 35,819 υυυυυ$ -$ 27,797$ -$
27,797
ЋЉ
АЉЊͲЊЋБЍЋЉͲЌЎЎЌЉБͲАЍВЌЎЏͲЎЋЎАВЍͲЋВЍЎЊБͲЍЊЎЎЍЎͲЎЋЉЎЊЍͲЌАЎЋЎЋͲЎЊЉ
(C)(C)(C)
$ 2,184,150$ 1,857,481$ 14,649,510$ 2,604,062$ 21,295,203
υυ$ 674,791$ 347,978$ 7,246,531$ 1,470,390$ 9,739,690 υυ$ 230,757$ 290,563$ 7,402,979$ 1,033,672$ 8,957,971
υυυυυ$ 1,278,602$ 1,218,940$ 100,000$ 2,597,542
Revised Budget Year-to-Date
/
er
f
ΛЏͲЏАЉΜ
(B)(B)(B)
Trans
Transfer/ Transfer/
AdjustmentsAdjustments Revised Budget
Adjustments Revised Budget
$ 2,318,546$ 2,093,325$ 14,649,510$ 2,640,802$ 21,702,183
υυ$ 701,128$ 420,355$ 7,246,531$ 1,477,453$ 9,845,467 υυ$ 308,749$ 356,525$ 7,402,979$
1,063,349$ 9,131,602 υυυυυ$ 1,308,669$ 1,316,445$ 100,000$ 2,725,114
АЉЊͲЊЋБЍЋАͲЉЋЎ 701,128427,025 ЌЉБͲАЍВЌЎЏͲЎЋЎ 308,749 АВЍͲЋВЍЎЊБͲЍЊЎЎЍЎͲЎЋЉЎЊЍͲЌАЎЋЎЋͲЎЊЉ 100,000
(A)(A)(A)
7,275,2041,466,4289,869,7857,453,8861,063,3499,182,5091,308,6691,316,4452,725,114
riginal
2,318,5462,099,9952,629,777
O
Original Original 14,729,09021,777,408
Appropriation
AppropriationAppropriation
$ -$ (6,670)$ (79,580)$ 11,025$ (75,225)
υυ$ -$ (6,670)$ (28,673)$ 11,025$ (24,318)υυ$ -$ -$ (50,907)$ -$ (50,907)υυυυυ$ -$
-$ -$ -
S
E
ExpensesExpensesExpensesExpensesExpenses
SS
EE
S
Personal ServicesPersonal ServicesPersonal ServicesPersonal Services
T
S
AA
TT
Sub-Program 3600 - Water EnterpriseSub-Program 3700 - Sewer EnterpriseSub-Program 5200 - Recreation and Community Programs
TOTAL WATER PERSONAL SERVICETOTAL WATER EXPENSETOTAL WATER MWRTOTAL WATER DEBGRAND TOTAL WATER ENTERPRISTOTAL SEWER PERSONAL SERVICETOTAL SEWER EXPENSES356,525TOTAL SEWER MWRTOTAL SEWER
DEBGRAND TOTAL SEWER ENTERPRISPine MeadowsCommunity CenterTOTAL RECREATION PERSONAL SERVICETOTAL RECREATION EXPENSETOTAL RECREATION DEBGRAND TOTAL RECREATION ENTERPRISTOTAL ENTERPRISE
PERSONAL SERVICESTOTAL ENTERPRISE EXPENSESTOTAL MWRATOTAL ENTERPRISE DEBTGRAND TOTAL ENTERPRISE FUNDS
Water Enterprise Sewer Enterprise Recreation Enterprise
Town of Lexington
Nathalie L. Rice, Town Clerk Phone: 781-698-4558
nrice@lexingtonma.govfax: 781-861-2754
Memo:Suzanne Barry, Chair, Board of Selectmen
Kelly Axtell, Acting Town Manager
From: Nadie Rice, Town Clerk
Date: August 22, 2018
RE: Designation of Early Voting Locationfor November State Election
According to 950 CMR47:04(1),Lexington must designate an Early Voting locationin
preparation for the State Election on November 6, 2018.Themost suitable location for Early
Voting in 2018 is the Cary Memorial Building, located at 1605 Massachusetts Avenue. This
location was used successfully in 2016 prior to the Presidential Election.
It was determined that the Town Clerk’s Office or Town Office meetings rooms could not
properly accommodate the estimated turnout ofresidents wishing to vote early. The combination
of overcrowding, inadequate alternative space and disruption to the Revenue office during the
November tax deadline made the Town Clerk’s Office and Town Office Building an unsuitable
location.
TheCary Memorial Buildingiscentrally located and is proximal tothe Town Clerk’s Office. It
serves as a polling location for two precincts, is known to voters and has adequate parking. Fully
handicapped accessible, it complies with the provisions of 950 CMR 51.00 regarding
accessibility. The Early Voting area will beequipped with Automark devices for accessible
ballot marking for the eleven-day period of Early Voting.
I propose that the hours for Early Voting generally follow the schedule approved by the
Selectmen in 2016. This would entail early voting from October 22-26 and October 29 –
st
November 2 from8:30 am to 4:30 pm, one late Thursday night, (November 1)until 8pm, and
Saturday, October 27thfrom 9am to 3pm. Notification to voters will be similar to that conducted
in 2016.
At this time, I am seeking formal approvalfor the designation of the Cary Memorial Building as
Lexington’s location for Early Votingwith the hours described above.I will be notifying the
State Elections Division of Lexington’s location, dates and times. Iwish to do so well in advance
of the necessary legal deadline.
Thank you,
Nadie Rice
1625 MASSACHUSETTS AVENUE •LEXINGTON, MASSACHUSETTS 02420
PETITION OF
CROWN CASTLE FIBER,
FOR LOCATION OF CONDUIT
August 3, 2018
To the Board of Selectmen of the Town of Lexington, MA:
The undersigned respectfully petitions
That permission be granted to Crown Castle Fiber of 80 Central Street, Boxborough, MA
01719, - conduit, with necessary wires/cable therein,
northeasterly in the public way on Hartwell Ave. from
+/- in a northerly
direction in the public way /- in a
northeasterly direction in the public way to Proposed Lightower Handhole #3; continuing
+/- in a northwesterly direction on private property to Proposed Lightower Handhole #4; and
- in a northeasterly direction on private property to the building located at 25
Hartwell Ave.
Conduit Installation at 25-32 Hartwell Ave in Lexington, Said plan has been placed on file
at the office of the Board of Selectmen. The purpose of the proposed installation is to provide
utility service for the business located at 25 Hartwell Ave.
LIGHTOWER FIBER NETWORKS, LLC
Petitioner: Bob Walls, Fiber Construction Engineer
Bob Walls Board of Selectmen: ____________________________
____________________________
____________________________
____________________________
Town Clerk: _____________________ ____________________________
NOTICE TO ABUTTERS
August 8, 2018
nd
2 Floor, Town Office Building, of the Town of Lexington, Massachusetts, on Wednesday, August 27th at
7:00 p.m., the Board of Selectmen will review the petition of Crown Castle Fibre representing Light Tower
to provide notice of the proposal to install conduit for telecommunications within Town and ways:
Hartwell Ave
- conduit, with necessary wires/cable therein,
- in a northerly
direction in the public wa- in a
-
in a northwesterly direction on private property to Proposed Lightower Handhole #4; and
continuing - in a northeasterly direction on private property to the building located at 25
Conduit Installation at 25-n placed on file
at the office of the Board of Selectmen. The purpose of the proposed installation is to provide
utility service for the business located at 25 Hartwell Ave.
By: Tricia Malatesta
Engineering Aide
Department of Public Works/Engineering
Town of Lexington
Please contact with any questions:
BOB WALLS
Fiber Construction Engineer - New England Region
T: (508) 621-1909 | M: (508) 769-2924
CROWN CASTLE FIBER
80 Central St, Boxborough, MA 01719
Fiber.CrownCastle.com
UTILITIES LAYOUT
PREPARED BY:
GUERRERO
DESCRIPTION
PROPOSED PLAN (OPTION 1) PROPOSED PLAN (OPTION 2)
01 02
INDEX OF DRAWING
SHT NO.
IN
AT
LEXINGTON, MA
25-32 HARTWELL AVE
PROPOSED CONDUIT INSTALLATION
HARTWELL AVE
#25 HARTWELL AVE
TO BUILDINGTO PROPOSED LIGHTOWER HANDHOLE #4TO PROPOSED LIGHTOWER HANDHOLE #3
PROPOSED 3 FEET OF(1) 4" COMMUNICATION CONDUIT (SCHEDULE 40)FROM PROPOSED LIGHTOWER HANDHOLE #4PROPOSED 113 FEET OF(1) 4" COMMUNICATION CONDUIT (SCHEDULE 40)FROM PROPOSED LIGHTOWER
HANDHOLE #3PROPOSED 97 FEET OF(1) 4" COMMUNICATION CONDUIT (SCHEDULE 40)FROM PROPOSED LIGHTOWER HANDHOLE #2
HINCHEY RD
UTILITIES LAYOUT
GUERRERO
PROPOSED 2' X 4'LIGHTOWER HANDHOLE #1
NOTE
"
2
0
#
3
E
X
L
"
O
7
H
1
D
D
N
E
A
S
H
O
P
R
O
E
R
W
P
O
T
(1) 4" COMMUNICATION CONDUIT (SCHEDULE 40)TO PROPOSED LIGHTOWER HANDHOLE #1
PROPOSED 268 FEET OFFROM EXISTING LIGHTOWER HANDHOLE
H
G
I
L
PROPOSED 57 FEET OF
E
V
A
L
L
E
W
T
R
A
TO PROPOSED LIGHTOWER HANDHOLE #2
H
9
FROM PROPOSED LIGHTOWER HANDHOLE #1
2
(1) 4" COMMUNICATION CONDUIT (SCHEDULE 40)
LEGEND
1
N
O
I
T
#32
P
E
O
V
A
L
L
E
W
T
R
A
H
EXISTING 2' X 4'
LIGHTOWER HANDHOLE
THE LOCATION OF EXISTING UNDERGROUND
GENERAL NOTES 1.UTILITIES ARE SHOWN BY AN APPROXIMATE WAY ONLY.THEY HAVE NOT BEEN INDEPENDENTLY VERIFIED BYTHE OWNER OR THEIR REPRESENTATIVE. THECONTRACTOR WILL DETERMINE THE EXACT
LOCATIONOF ALL EXISTING UTILITIES BEFORE COMMENCINGWORK. THE CONTRACTOR WILL BE FULLY RESPONSIBLEFOR ALL DAMAGES WHICH MIGHT BE CAUSED BY THECONTRACTOR'S FAILURE TO EXACTLY LOCATE
ALLUNDERGROUND UTILITIES.2. IF AN EXISTING UTILITY IS FOUND TO HAVE CAUSED ACONFLICT WITH THE PROPOSED WORK, AS IN THELOCATION, ELEVATION AND SIZE OF THE UTILITY, ITBY THE CONTRACTOR.
THE INFORMATION SHOULD THENBE FORWARDED TO THE ENGINEER TO RESOLVE THECONFLICT.3. THE CONTRACTOR SHOULD MAINTAIN A SEPARATIONOF 18 INCHES MIN. WHEN CROSSING EXISTING WATERFACILITIES.4.
THE CONTRACTOR WILL MAKE ALL OF THEARRANGEMENTS FOR THE ADJUSTMENT OF ALLUTILITIES, PRIVATE AND PUBLIC.5. THE CONTRACTOR SHOULD NOT DISTURB PUBLICTREES AND SHRUBS.6. AREAS OUTSIDE
THE LIMITS OF PROPOSED WORKDISTURBED BY THE CONTRACTOR'S OPERATIONS WILLBE RESTORED BY THE CONTRACTOR TO THEIR ORIGINALCONDITION AT NO EXPENSE TO THE OWNER.7. THE CONTRACTOR WILL BE
RESPONSIBLE FORPLACING AND MAINTAINING TEMPORARY RESURFACINGOR PLATING FOR ALL EXCAVATIONS ON PAVED STREETSAND SIDEWALKS UNTIL PERMANENT RESURFACING ISCOMPLETE.ROADWAY PAVEMENT AND
SAW CUT EXISTINGPAVEMENT SHOULD BE SEALED WITH BITUMEN ANDPROPERLY BACK SANDED.9. THE CONTRACTOR SHOULD PROTECT AND SUPPORTALL EXISTING UTILITY LINES THAT BECOME EXPOSEDDUE TO EXCAVATION.TRAFFIC
SIGNAL LOOP DETECTORS TO A PROPERWORKING CONDITION AS REQUIRED BY THE MOSTRECENT STANDARDS OF THE MUNICIPAL TRAFFICDEPARTMENT.LOCATION, AND PRIVATE PROPERTY LINES HAVE BEENUSED FROM
AVAILABLE INFORMATION. THEIR EXACTLOCATIONS ARE NOT GUARANTEED.MARKINGS IN THEIR ENTIRETY THAT HAS BEENDAMAGED BY TRENCH EXCAVATION OR OPERATIONSUSING SIMILAR COLOR AND SIZE THERMOPLASTICMARKINGS.U
NDERGROUND SERVICE ALERT1-888-DIG-SAFE (344-7233)CALL BEFORE YOU DIG72 HOURS NOTICE REQUIRED
SHOULD BE ACCURATELY DETERMINED WITHOUT DELAY8. JOINTS BETWEEN NEW BITUMINOUS CONCRETE10. THE CONTRACTOR WILL REPLACE ALL DISTURBED11. ALL EXISTING STATE, COUNTY, CITY, TOWN12. THE
CONTRACTOR WILL REPLACE ALL PAVEMENT
)
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HARTWELL AVE
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UTILITIES LAYOUT
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GUERRERO
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#25 HARTWELL AVE
NOTE
LEGEND
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THE LOCATION OF EXISTING
GENERAL NOTES 1.UNDERGROUND UTILITIES ARE SHOWN BYAN APPROXIMATE WAY ONLY. THEY HAVENOT BEEN INDEPENDENTLY VERIFIED BY THEOWNER OR THEIR REPRESENTATIVE. THECONTRACTOR WILL DETERMINE
THE EXACTLOCATION OF ALL EXISTING UTILITIESBEFORE COMMENCING WORK. THECONTRACTOR WILL BE FULLY RESPONSIBLEFOR ALL DAMAGES WHICH MIGHT BE CAUSEDBY THE CONTRACTOR'S FAILURE TO EXACTLYLOCATE
ALL UNDERGROUND UTILITIES.2. IF AN EXISTING UTILITY IS FOUND TOHAVE CAUSED A CONFLICT WITH THEPROPOSED WORK, AS IN THE LOCATION,ELEVATION AND SIZE OF THE UTILITY, ITWITHOUT DELAY BY
THE CONTRACTOR. THEINFORMATION SHOULD THEN BE FORWARDEDTO THE ENGINEER TO RESOLVE THECONFLICT.3. THE CONTRACTOR SHOULD MAINTAIN ACROSSING EXISTING WATER FACILITIES.4. THE CONTRACTOR
WILL MAKE ALL OF THEARRANGEMENTS FOR THE ADJUSTMENT OFALL UTILITIES, PRIVATE AND PUBLIC.5. THE CONTRACTOR SHOULD NOT DISTURBPUBLIC TREES AND SHRUBS.6. AREAS OUTSIDE THE LIMITS OF
PROPOSEDWORK DISTURBED BY THE CONTRACTOR'SOPERATIONS WILL BE RESTORED BY THECONTRACTOR TO THEIR ORIGINALCONDITION AT NO EXPENSE TO THE OWNER.7. THE CONTRACTOR WILL BE RESPONSIBLEFOR
PLACING AND MAINTAININGTEMPORARY RESURFACING OR PLATING FORALL EXCAVATIONS ON PAVED STREETS ANDRESURFACING IS COMPLETE.CONCRETE ROADWAY PAVEMENT AND SAWCUT EXISTING PAVEMENT SHOULD
BEBACK SANDED.9. THE CONTRACTOR SHOULD PROTECT ANDBECOME EXPOSED DUE TO EXCAVATION.DISTURBED TRAFFIC SIGNAL LOOPDETECTORS TO A PROPER WORKINGCONDITION AS REQUIRED BY THE MOSTRECENT
STANDARDS OF THE MUNICIPALTRAFFIC DEPARTMENT.TOWN LOCATION, AND PRIVATE PROPERTYLINES HAVE BEEN USED FROM AVAILABLEINFORMATION. THEIR EXACT LOCATIONSARE NOT GUARANTEED.PAVEMENT MARKINGS
IN THEIR ENTIRETYTHAT HAS BEEN DAMAGED BY TRENCHEXCAVATION OR OPERATIONS USING SIMILARCOLOR AND SIZE THERMOPLASTICMARKINGS.UNDERGROUND SERVICE ALERT1-888-DIG-SAFE (344-7233)CALL BEFORE
YOU DIG72 HOURS NOTICE REQUIRED
SHOULD BE ACCURATELY DETERMINEDSEPARATION OF 18 INCHES MIN. WHENSIDEWALKS UNTIL PERMANENT8. JOINTS BETWEEN NEW BITUMINOUSSEALED WITH BITUMEN AND PROPERLYSUPPORT ALL EXISTING UTILITY
LINES THAT10. THE CONTRACTOR WILL REPLACE ALL11. ALL EXISTING STATE, COUNTY, CITY,12. THE CONTRACTOR WILL REPLACE ALL
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(sf
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8
8
8
8
8
e
Dat
Feb, 201
May, 201
April, 201
March, 201
August 201
e
00000
$600,00$650,00$658,00$649,00$699,00
Sale Pric
e
00000
$644,00$608,00$642,00$578,00$668,00
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DRAFT 8/21/18
AD HOC CREMATORY STUDY COMMITTEE
Appointed by: The Ad Hoc Crematory Study Committee is an ad hoc committee
appointed by the Board of Selectmen. The Board will designate the
Committee Chair.
Members: The Ad Hoc Crematory Study Committee will have seven (7) voting
members shall include:
1 - Selectman
1 - Lexington Interfaith Clergy Association member (LICA)
4 - Town Meeting/Community Representative
1 - Board of Health member
1 Permanent Building Committee member
Liaisons: The Ad Hoc Crematory Study Committee will have one liaison from each
the Appropriation Committee and Capital Expenditures Committee.
Length of Term: Upon completion of all recommendations to the Board of Selectmen in
accordance with the established deliverables schedule as outlined below.
Staff Support: Director of Public Works will act as a liaison to this committee.
Meeting Times: As determined by the Committee. A minimum of one meeting for the
purpose of soliciting public comment, shall be required.
Committee Goal: To examine all public health, public safety, public works, operational,
financial, and quality of life issues associated with locating a crematory at
Westview Cemetery, with focus given to inclusivity, and meeting the needs of
deceased Lexington residents and their families. To assess the following
options and provide the selectmen with recommendations on:
1) Building a crematory adjacent to the proposed new Westview
Cemetery office and vehicle storage area
2) Building a crematory on another location on the Westview Cemetery
property
3) Not building a crematory at this time
Committee Role: The Ad Hoc Crematory Study Committee
limited to the following:
1) Review of Applicable Legislation
a. Review of the applicable sections of Massachusetts General Laws
c.114 (Cemeteries and Burials). Review of Massachusetts
Department of Environmental Protection regulations regarding
Crematories.
1
2)Evaluation of needs:
a. Review of availability of crematory services for residents of varied
religious backgrounds, and project future cremation needs.
b. Study the economics of death rates for the market area (town/
region). Consider competition in the region.
3) Other Crematories:
a. Review of other crematories proposed, established and managed
by municipalities.
b. Review of common practices and pricing in the region.
c. Review of operational costs perform modeling at various sales
price & crematoriums per year.
4) Building Options:
a. Evaluate if the currently proposed design(s) should include a
crematory.
b. Review siting options at Westview Cemetery.
c. Review gathering space needs (Committal Room).
d. Estimate the cost to build at each locations / size.
5) Operational Feasibility:
a. Review estimated annual operating costs, the equipment costs,
labor costs (including possible outsourcing labor costs) and a
project budget.
6) Environment:
a. Review of independent research on the health, environmental, and
safety risks associated with the operation of a crematory.
b. Review options for using alternative energy sources to reduce the
environmental impacts.
Deliverables: Report of recommendations addressed to Board of Selectmen on the
feasibility of a Crematory at Westview Cemetery.
Prior to serving as a member of this committee, members are required to:
1. Acknowledge receipt of the Summary of the Conflict of Interest Statute. Further, to
continue to serve on the Committee the member must acknowledge annually receipt of
the Summary of the Conflict of Interest Statute. Said summary will be provided by and
acknowledged to the Town Clerk.
2. Provide evidence to the Town Clerk that the appointee has completed the on-line
training requirement required by the Conflict of Interest statute. Further, to continue to
serve on the Committee, the member must acknowledge every two years completion of
the on-line training requirement.
2
Town of Lexington, Massachusetts
OFFICE OF SELECTMEN
SUZANNE E. BARRY, CHAIRMAN
JOSEPH N. PATO
MICHELLE L. CICCOLO
DOUGLAS M. LUCENTETEL: (781) 698-4580
JILL I. HAI FAX: (781) 863-9468
August 27, 2018
Governor Charlie Baker
Massachusetts State House
24 Beacon Street
Office of the Governor, Room 280
Boston, MA 02133
Dear Governor Baker:
The Town of Lexington was delighted to learn that the Commonwealth’s new fiscal year budget included an appropriation
of $200,000 (line item #7008-1116) to support the modernization and rebuilding of the Lexington Visitors Center. The
timing of this funding is vital as we work to cross-promote the upcoming Plymouth 400 and USA250 anniversary
celebrations of America’s story of discovery and independence. The Town greatly appreciates your support of the visitor-
based economy through this appropriation and its timely distribution.
The Lexington Visitors Center has grown as akey gateway welcoming over 125,000 visitors annually –nearly three times
the number it was originally built to support. The re-envisioned space will be designed for accessibility and incorporate
new educational exhibits that share the region’s unique role in the Revolutionary War history as well as promote local
cultural offerings.
The Visitors Center and its programs operate under the Town’s Economic Development Office. For additional
information please contact Melisa Tintocalis, Economic Development Director at 781-698-4567 or
mtintocalis@lexingtonma.gov.
Thank you for your ongoing support in local economic development projects. We would welcome an opportunity to have
you attend our grand opening planned for April 2020.
Sincerely,
Suzanne E. Barry, Chairman, Board of SelectmenKelly E. Axtell, Acting Town Manager
1625 MASSACHUSETTS AVENUE ·LEXINGTON, MASSACHUSETTS 02420
e-mail selectmen@lexingtonma.gov
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Meeting
June 4, 2018
A meeting of the Lexington Board of Selectmen was called to order at 9:01 a.m. on Monday,
June 4, 2018 in the Meeting Room of the Town Office Building. Ms. Barry, Chair;
Mr. Pato; Mr. Lucente, Ms. Ciccolo (late arrival) and Ms. Hai (late arrival) were present as well
as Ms. Axtell, Assitant Town Manager; and Ms. Katzenback, Executive Clerk.
Ms. Barry called a recess to allow the arrival of Ms. Ciccolo and Ms. Hai.
At 9:23 a.m. Ms. Barry called the meeting back to order.
Interview Executive Recruiting Firms for the Town Manager Search
The Board interviewed the following four consulting firms for the Town Manager Search:
Collins Center for Public Management-UMASS Boston, GovHRUSA, Community Paradigm
Associates LLC, and Municipal Resources Inc. Each firm was asked the following questions:
1. What other Town Manager searches is the firm currently performing in Massachusetts? Tell
us about the two most recent successful town manager recruitments your firm has completed
for a community you deem similar to Lexington? Has your firm done any prior searches for
Lexington? (if so, when and what)
2. How will other Town Manager recruitments or other projects your firm has ongoing impact
our timeline of selecting the next Town Manager within the next 12-16 weeks?
3. Tell us about the experience and qualifications of the staff who will be assigned to the
Lexington recruitment? What is the expected breakdown of principals vs associates or
support staff?
4. What communication channels will be used to communicate with the Board of Selectmen/
Screening Committee?
5. Tell us about how your firm will solicit for interested candidates including how you may
reach out to individuals who may not otherwise be considering the Lexington position. What
technology/reporting tools will be used to provide executive summaries of candidates in a
consistent manner?
6. -
former elected official (mayor), a retired military command officer, or a chief administrative
officer for a not-for-profit organization?
7. What have you advised other municipal clients regarding paying for travel expenses, for the
Screening Committee interview; for the Board of Selectmen interview, for candidates outside
of Massachusetts?
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8. What is the one question you believe the Town Manager Screening Committee should ask a
candidate?
9. Are there any aspects of the approach we have outlined in the RFQ for consultant services
that you would advise the Board to reconsider? (e.g. timing, use of Screening Committee)
10. What role has your firm played in assisting Screening Committees and Boards of Selectmen
in developing interview questions or other ways that will allow them to thoroughly evaluate
candidates?
11. What process will your firm follow in developing the profile of the Town of Lexington for
the recruitment materials?
Each firm was allowed to ask questions of the Board.
Select Executive Recruiting Firm for the Town Manager Search
The Board deliberated to select the preferred consultant for the Town Manager recruitment.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to award the contract
for executive search consulting services for the Town Manager's position to Municipal
Resources Inc. and authorize the Chairman of the Board of Selectmen to negotiate the final terms
of the contract and sign the contract on the Board's behalf.
Approve Charge for Town Manager Search Screening Committee
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the Town
Manager Search Screening Committee Charge, as amended for typographical errors and non-
substantive changes.
Appoint Members to Town Manager Search Screening Committee
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the
following as Members to the Town Manager Search Screening Committee; and designate them
as Special Town employees:
Jill Hai Current Selectmen
Doug Lucente Current Selectmen
Peter Kelley Former Selectman
Melanie Thompson Diversity Advisory Task Force
Kate Colburn School Committee Member
Robert Creech Planning Board Member
Rick DeAngelis Economic Development Advisory Committee Member
Linda Vine Former Town Senior Manager
Thomas J. Colatosti Business Representative
Vineeta Kumar Town Meeting/Community Representative
Melanie Lin Town Meeting/Community Representative
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tğŭĻ Ќ ƚŅ Ќ
and further, to accept the Appropriation Committee designation of Eric Michelson and the
Capital Expenditures Committee designation of Charles Lamb as Liaisons to the Town Manager
Search Screening Committee.
Adjourn
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to adjourn at
approximately 2:05 p.m.
A true record, Attest:
Kim Katzenback
Executive Clerk
06/11/2018 -Center Streetscape Community Meeting
Page 1 of 8
Center StreetscapeCommunity Meeting
June 11, 2018
Ameeting of the Board of Selectmenwas called to order at 7:03p.m. in Battin Hall of the Cary
Memorial Building for the purpose of holding a Community Meetingabout the Center
Streetscape initiative. Present for the Board of Selectmen were Ms. Barry, Chair; Mr. Pato; Ms.
Ciccolo(late arrival);Mr. Lucente(late arrival); Ms. Hai; Mr. Valente, Town Manager; and Ms.
Siebert, Recording Secretary.
Also present were Dave Pinsonneault, DPW Director; John Livsey, Town Engineer;and
members of the Town Manager’s Center Streetscape Task Force:Howard Levin,formerchair of
theCenter Streetscape Design Review Ad Hoc Committee; Pam Shadley,Center
Committee/landscape architect;Anne Eccles,Historic Districts Commission; Tim Lee, Design
Advisory Committee; andKelly Carr andKien Ho, BETA Group consultants.Peggy Enders,
Bicycle Advisory Committee representative to theCenter StreetscapeTask Force, was absent.
Mr. Levin stated that since January 2017,when the Selectmen acceptedthe Center Streetscape
Design Review Ad Hoc Committee report (with added commentary), the Town Manager’s
Center Streetscape Task Force working group,including DPW staff andBETA Group
consultants,hasendeavored toadvancethe project to the 25%design/cost estimate stage. With
Selectmen support,the group intendstosubmit a requestto Special Town Meeting in the fall,
asking for the remaining design fundsto bring the project to 100%. If that is approved, a
subsequentrequestwill be made forconstruction funds at Annual Town Meeting in the springof
2019. Mr. Levin emphasized thatpublic inputis an important element of thisprocess.
Tonight’s meeting has four components:
Restatement ofproject goals;
Review recent actions;
Project update and preliminary estimate;
Comments and questions.
Mr. Levin said the goals of the project have remainedessentiallythe samethroughout:to
improve safety, accessibility,and renew the mid-century modern landscape.Mr. Levin noted that
thescope of the project has shrunk to some degree: it now spans from Cary Memorial Library to
the Police Station entry drivewayand includes Waltham Street fromMassachusetts Avenue to
the municipal parking lot entrance. The Woburn Street intersection, formerly within the scope of
the Center Streetscape initiative,has been separated into a stand-alone project.
Recent actionsof the working groupincludeoversight oftwonewly-generatedreports. The first
report comes fromPublic Archaeology Laboratory (PAL),whichconductedan historic resource
assessment to tie the current streetscape back to how it was originally developed. Mr. Levin
recommendedthat residents access this “detailed and interesting” reportonthe AdHoc
committee webpage. The secondreportcomes fromBartlett Tree. Itis an exhaustivestreet tree
06/11/2018 -Center Streetscape Community Meeting
Page 2 of 8
inventory that will form the basis of a treemanagement plangoing forward.This document is
also available on the webpage but Mr. Levin summarized the findings bystatingthatmost of the
treesin the Centerare not doing well.
Trees:Ms. Ecclesprovided more detailfromthe Bartlett Tree report:52% arein poor condition
andonly 15% receive a“good” rating. One tree is completely dead.The remaining 32% are in
“fair” condition. Efforts will be made to retain older, larger specimens.
Mr. Lee said replacementtreeson the north side of Massachusetts Avenuewould be of two tree
varieties,Zelkova and Honeylocusts, and 3 ½ to 4-inches in diameter. These species are hardy in
this region, low maintenance, and urban landscape-tolerant.There is another list of tree species
being considered for the south sideof Massachusetts Avenuewhichhasdifferent shade and
dimensional requirements.Mr. Lee said the goal is to provide a continuous-yet-diverse tree
canopywith a “promenade feel”on both sides of the street.In some spots, such as near Cary
Library, trees will be clustered.
The plan calls for at least two trees to be planted on Waltham Street as well. Mr. Lee said the
treesplanting on Waltham Street is limitedbecause of the powerline wires; however, if there is
an opportunity to add more trees, that will be done. Drainage and soil compaction will be
improvedbysuspendedpavementconstruction,and installing tree grates, Silva cells and
irrigation systems.
Parking: Mr. Levin said that the Center Streetscape project will minimally impact parking
counts:10spaceswill belost along Massachusetts Avenue and 1spacewill belost on Waltham
Street. The reductionis due to addedsafety features,such as bump-outs,that willnarrow
Massachusetts Avenueto shorten crossing distancesand improve sightlines. Some bus stop
locations will be adjusted but the particulars have not been finalizedwithin the scope of the 25%
design phase. Mr. Levin saidthat, given the improvement to safety, the loss of 11 spaces is
justifiable.
SidewalkMaterials: Sidewalkswill be reconstructed usingbrick where there isnow brick and
concretewith brick edging where there isnow concrete. Thekindofbrick to be used is not the
same as that existingon the south side of Massachusetts Avenue in the Center.The proposed
brick is straight-edge,wire-cut pavers with no spacebetween them, red to dark brown in color,
set to industry standards inaherringbone configuration to minimize vibration, with tight sand-
swept joints. The sidewalks will beminimally cross-sloped toallow for proper drainage that
meetsor exceedsADA standards. Curbing will begranite; ramps will have a concrete transition
pad for visual contrast.
Mr. Levin said that currently, Massachusetts Avenue is the equivalent of 6 lanesincluding
parking lanes. This, combined with vehicle speed and occluded sightlines, makes crossing
distancestoo great. Bump outsat cornerswillnarrow the street and calm traffic.Crosswalks will
be lit to improve nighttime visibility.
Lighting: Ms.Shadley saidthree kinds of lighting fixturesare proposed: pedestrian level
walkway lights; post-mounted streetlights: and utility pole-mounted streetlights. Pedestrian-level
lightfixturesareconcentrated on the north side of Massachusetts Avenue,from the middle of the
06/11/2018 -Center Streetscape Community Meeting
Page 3 of 8
Center and to the west.They areconsistent with existing fixturesandmountedon simple,
slender, black poles with shieldsat the top to minimizelight pollution. These pedestrian lights
are intended to match existing historic light fixturesand would use LED bulbs.
Twenty-two ofthe twenty-nine streetlightswill also be mounted onblack poles, haveslender
profiles, use LED bulbs, and be ofminimal visual presence. The remaining seven roadway lights
will be mounted on existing utility poles.If desired, a small flood light can be added to further
illuminate the street area. The height of roadwaypoles will be between 21 and 30 feet.
On the crosswalks, there will be 3.4 foot candles of illumination which Ms. Shandley said more
than there is currently. The overall distribution of light is intended to be consistent and not create
“hotspots” and “darkspots”.
Benches: The current style of bench will be retained. Benches in good condition will be removed
and re-set; benches in poor condition will be replaced by those made of IPE wood for greater
durability. Bench plaques will be transferred onto new benches at or near the former location. A
variety of backless and chair-style seating will be intermingled with traditional style benches to
facilitate conversation and comfort and to accommodate differing seating needs.
Bike rackswillbe spread throughout the Center toaccommodate 45 bicycles along
Massachusetts Avenue (not inclusive of the seasonal parklet or the racks near the bike path).
Two styles have been selected in collaboration with the Bike Committee.
Signs will be posted on black poles to minimize visual clutter. A full signage plan has yet to be
developed but the goal is to keep signs to a minimumand consolidate wherever possible.The
blue P on oxblood background will continue to be used to direct drivers to parking locations.
Ms. Shadley then put all the parts of the project together in a linear “walk-through” from west to
east, starting at Cary Library and ending at the Police Station driveway entrance.
Mr. Levin summarized the technical details, showing a checklistwith project elements and
verification ofwhat was proposed by the ad hoc committee, approved by the Board of
Selectmen, and addressed in the updated 25% design phase.
Cost estimates:The total project isestimated$9,206,980. Broken into components, $7,356,980
of the totalconstitutesthe construction subtotal.Police details, which will be substantial due to
traffic volume and intensity of the project area, are estimated at$740,000. Construction
administrative is estimated to be$1,100,000.
After funding is secured at Annual Town Meeting 2019, Phase One of construction would
commence in thespring 2020-fall 2021; Phase Two would take place spring 2022-fall 2023. The
reasons forbreaking the project into two phases are1)to minimize the impacts to Center
businesses; 2) minimize the impacts to residents and visitors; and 3) to organize the areas of
constructionimpact.Mr. Levin said the decision about how to phase the project depends on a
number of thingsbutthe projectmust be tightly managed and well-organized so as to keep not to
discourageresidents and visitors from coming into the downtown area.
06/11/2018 -Center Streetscape Community Meeting
Page 4 of 8
Public Questions
Tom Shiple,18 Phinney Road, said he noticed threeareas wherebike racks are not going tobe
installed:near the Crafty Yankee at 1838 Massachusetts Avenue; at the corner of Meriam and
Massachusetts Avenue; and near the Town Hall at 1625 Massachusetts Avenue. He asked that
this be reviewed.
Dan Fenn, Precinct 3 Town Meeting Member, said,in his opinion, the Center Streetscape plan is
vastly improved. However,he is concerned thatif Massachusetts Avenue is reduced from 6 lanes
to 4 lanesas described, trafficwillbackup.Mr. Livsey saidthe narrowingshould not impede
trafficflowas thethrough laneswould remainopenin both directions.
Andrew Friedlich, Precinct 5 Town Meeting member, asked if the honeylocust trees would
attract bees and causebee sting concerns. Mr. Lee said the name is misleading; the trees should
not attract bees.
Susan Bennett,64 Bloomfield Street, asked if the existing fixed granite planters would remain in
place. Mr. Lee said they would remain and plantings would be refreshed.
Ian Adamson, 33 Hancock Street, agreed that the latest iteration of the project is greatly
improved. He asked if there is a way to simplify the number of light fixture stylesandmake
themmore homogenous. Ms. Shadley said that, as each section of the Center is updated, the
number/styles of light fixture would be simplified.
Chris Barnett, 19 Eldred Street, also praised the project. However,he asked if there are statistics
to validate the claim that the proposed changes will improve safety. He would argue that
Massachusetts Avenue is not 6 lanes; it is, instead, 4 travel lanes plus 2 parking lanes. The
addition of bump outs, while fashionable at the moment, may not be warranted, particularlyin
the areasthat wouldcause theelimination ofthe righthand turning lane from Massachusetts
Avenue to Waltham Street and the turning lane onto Massachusetts Avenue fromEdison Way. In
his experience, even with the dedicatedturninglanes, traffictends toback up at these pointsin
the morning. With GPS navigation use, ripple effectswill be felt throughout town asdrivers seek
alternate routes. He asked to see the traffic analysis that formed the basisof theseturning lane
eliminations.Additionally, hequestioned the wisdom of planting tress on the south side of
Massachusetts Avenue where the sidewalk is already narrow.
Bob Pressman, 22 Locust Avenue, asked if flashing crosswalklights would be used in the
Center. Mr. Livsey said there is no plan to do so in the downtown area. Mr. Pressman asked if
the data gathered from the temporaryturning lane closures(onto Waltham Streetfrom
Massachusetts Avenueand onto Massachusetts Avenuefrom Edison Way) has been analyzed.
Mr. Livsey said the data was presentedto the Board of Selectmen last year,as well asthe
findingsfrom a closure at Harrington Road andMassachusetts Avenue.
JohnRosenberg, 64 Bloomfield Street, believes the Center Streetscape project is a large
investment and recommended that annual maintenance costs be calculated. He also noted the
Center Streetscape project will have to be synced with the Police Station project.
06/11/2018 -Center Streetscape Community Meeting
Page 5 of 8
Gerry Paul, Precinct 4 Town Meeting member/Tree Committee member, said he is happy to hear
about the trees being planted on Waltham Street as well as the attentionbeingpaid to trees in
general. He encouraged the team not to dismissplantingtrees in areas where conditions are not
perfect, such as near utility wires or where the sidewalk is too narrow for optimum-sized tree
wells.
Mark Connor, 16 Highland Avenue, commended the AdHoc committee and the Town for all the
work done to reimagine the project. He believes plantings can be used thoughtfully to distinguish
areas for people versus areas for cars. He also questioned the cost estimate for construction
administration(CA):the quoted amount of $1.1M seems higher than the norm. Mr. Livsey
explained thatthe CA was high due to the need for precisetiming and tight organization. He
anticipates theneed tohire one full-time administrator to oversee operations and a possible
second staff person toliaise withbusinesses and set up road and sidewalk detours. He does not
expect a current staff memberwillcover these tasks. He noted that, as the project moves toward
100% design, it may be possible to refine the CAestimate.
Victoria Buckley, Precinct 9 Town Meeting member/Commission on Disabilities chair, noted
that for a stretch of theCenter, streetlightsare planned only on thesouthsideof Massachusetts
Avenue. Ms.Shadley replied that the south side streetlightswillthrow light across the entire
roadway;pedestrian lightswill provide sidewalk illumination on the north side.
Ms. Buckley said that brickis notasidewalkmaterialrecommended byDisability Commission.
She added thatpastcost comparisons showedusingconcrete instead of brick would save
$700,000 andasked if more recent cost comparisonshave been done. Ms. Barry said thatthe
Board of Selectmen voted in January 2017 to approve the Ad Hoc Committee’s
recommendationsand norecentadditional cost comparisons have beendone.
Ms. Buckley noted that the tree grates might be tripping hazards and asked if the Commissionof
Disabilities would have any input into the tree grate design. Mr. Pinsonneault and Mr. Livsey
indicated input would be welcomed.
Ms. Buckley asked if any handicapped parking spaces would be lost. Mr. Livsey said there will
be no reduction of handicapped spaces.
Ms. Buckley said studies have shown the color contrast betweenbrick and gray coloris
insufficient. She is concernedthat visually impaired people will walk into traffic. Additionally,
the Department of Transportation does not recommend brick before a “detectable warning”
because tapping on brick may lead visually impaired pedestrians to believe they are closer to the
road than they are.
Valerie Overton, 25 Emerson Gardens, agreed that the color contrast is not sufficient and
believes itwouldnot be in compliance. She asked that the color contrast be re-evaluated. Mr.
Livsey said the team referred to recommendations from the Americans with Disability Act
(ADA)whenmaking materials choices.
George Burnell, Precinct 7 Town Meeting member, saidhe is unimpressed with the “mid-
century” concept. Old is not necessarily historic. He also believes two key features of the
06/11/2018 -Center Streetscape Community Meeting
Page 6 of 8
proposal need further attention: the elimination of the two turning lanesand cut-throughtraffic
abatement.He believes every brick is a tripping hazard and the sidewalks should be concrete.
Bebe Fallick, Precinct 6 Town Meeting member, asked if the Center Streetscape project will be
coordinated with the Battle Green Master Plan. She believes choices about elements such as
lighting and benches are being made independently without coordination between the two
efforts. Mr. Pinsonneault notedthere are two projects involving the Battle Green: TheBattle
Green streetscape project and the Battle Green Master Plan. The historic elements ofthe Battle
Green will not necessarily match the Center Streetscape elements because there aredifferent sets
of criteria. However, theseprojects, plusthe Police Stationproject, are being taken into account.
Ms. Fallick encouraged the Town to focus effort on educating the publicso peopleunderstand
what changes arebeing made and when. Mr. Pinsonneault agreed thatpublic information will be
a priority throughout the construction process.
Elizabeth Barnett, Precinct 7 Town Meeting member, asked what percentage of the commercial
tax base comes from the Center and, once the project is finished, what the return on the
investment is projected to be. Mr. Valente replied that he does not have the commercialtax base
information at his fingertips but it should be easy to calculate. He said the Center Streetscape
project has never been viewed from a return on investment/economic perspective; it has been
largely about improvements to safety for pedestrians and bicyclists. To justify the $9M
investment, Ms. Barnett asked that information be made available about thepercentageof the
commercial tax revenuethe Center contributes and what the expected increasewill be.
Eric Brown, 14 Douglas Road, asked the Town to drill deeper into what he believes is a very
high Construction Administration cost estimate. Specifically, he asked to look at the number of
staff hours, the number of weeks, and thehourlyrateof pay. Mr. Valente and Mr. Pinsonneault
will bring more information about this to the next public meeting.
Resident John Flynnasked if there will be only a singleeastbound lane and no designated left
turn lane at Grant Street. Mr. Livsey confirmed this will be the case. Based on that response, Mr.
Flynn flagged his concern. Ms. Barry echoed Mr. Flynn’s concern and added that the Board had
not been aware there would be only onelane at this juncture; she believes this will cause
significant traffic problems in the Center.
Bridger McGaw, Precinct 6 Town Meeting member, asked the Town prioritizekeeping traffic
out of the neighborhoods. He agreed that oldand historic are two different things and asked that
the distinction between the twobe made clear to help Town Meeting understand how resources
are being applied.Mr. McGawbelieves the project has improved but asked to see dataon what
the safety improvement were based on, such as insurance claims, Massachusetts Department of
Transportation statistics.Ms. Barry said the Town would try to provide that information. Mr.
McGaw also asked that maintenance costs be provided so that the full cost of the project is
understood. Mr. Pinsonneault said that once the project is complete, the maintenance would
become part of theDPWoperational budget and increases are not anticipated.
Gerry Guetell, 50 Waltham Street, saidhe believes eliminatingthe right turninglane onto
Waltham Street from Massachusetts Avenue would be a mistake. He also believes that impact to
06/11/2018 -Center Streetscape Community Meeting
Page 7 of 8
taxpayers should be well-understood because taxpayers are being stretched by the large number
of Capital projects.
Jerry Michelson, Precinct 5 Town Meeting member/Center Committee chair, asked if any of the
construction funds are already in hand from past appropriations. Mr. Livsey said there has been
no approval of construction funds to date.
Mr. Michelson asked if there will be power outlets installed in the tree wells forevents such as
holiday lighting. Ms. Shadley said that almost every tree well will have a receptacle.
Mr. Michelson saidhe appreciates the efforts that will be made to work with the businesses
during the construction period. He emphasized that the Center businesses have, and will
continue, to contribute to the tax base. Mr. Michelson believes that the proposal is appropriate
for Lexington Center and that refreshing the streetscape is an important initiativeto keep the
Center vital. He recommended that the project be brought forward as a one-phase effort.
Dawn McKenna, Tourism Committee chair, said she is frustrated that theplans forBattle Green
Master Plan and the Center Streetscape projectshave notbeen coordinated. She said if “getting it
right” means delaying the vote for the 100% design phase until spring, she would support the
delay. Mr. Pinsonneault referred to a previously distributed timeline that showed the Battle
Green plan to be 6 months to a year behind the Center Streetscape. The Town’s plan is to bring
the two plans together in the winter of 2020. Construction will all be done at the same time.
Leonard Morse-Fortier, 20 Bernard Street, believes that some of the trees planned near the Depot
Square crosswalk might interfere with clear sightlinesfor drivers heading west. He asked if the
crosswalk curb cuts have been charted relative to thestreet drainsto assure that water will not
flow overthe crosswalks before going down the drain. Mr. Livsey affirmed thatthe drains have
been sitedwith this in mind. Mr. Morse-Fortier said that brick sidewalks make the streetscape
considerably less safe. There will also need to be annualtesting to assure safety standards are
continually met.
Shaun Grady, 9 Longfellow Road, distributed a photograph of a hybridconcrete and brick
sidewalk. He implored town leaders to consider using these materialsthroughout the Center for
safety,the safety of all but particularly fordisabled pedestrians. He recalledthat bricks werenot
identified bythemid-60sSasaki Planasapreservation necessitybut he applauded the Ad Hoc
Committee for retaining the brick edging aesthetic because it is appropriate for Lexington
Center.
Andy Friedlich, Precinct 5 Town Meeting member, said he agrees with othersthat eliminating
the third lane onto Edison Way would be a big mistake. He noted that, during the temporary
closingexperiment, traffic was backed up in the Center. The closure also made itdifficultto
back into parking spaces and it wasless safe for bicycles because riders hadto navigate closerto
parked cars. Mr. Friedlich also recommended that the bus stop and parking spacelocationsat
Depot Square be swappedto improve safety.
Victoria Buckley, Disability Commission chair, said the Disability Commission does not feel its
concerns arebeing heard. The choice of brick is problematic because bricks aredifficultfor
06/11/2018 -Center Streetscape Community Meeting
Page 8 of 8
those with mobility challengestonavigateandbecausebricks can cause disequilibrium for those
with neurological challenges. People with low vision have troublebecause the color contrast is
notsufficient. The curb cuts alsopose a safety problem. The benefit of having universal design
sidewalks withconcrete with brick edging is that it worksfor all users. She sees choosing to use
brick aloneas discriminatory and a form of able-ism.
Valerie Overton, 25 Emerson Garden, agreed with Ms. Buckley’s sentiments. She believes that
Lexington should behavelike the welcoming, inclusive community it wants to beand that the
townhas anopportunity to be a model for otherhistoric communities.
Bonnie Brodner, Precinct 3 Town Meeting member/Human Rights Committee, echoed the
comments of Ms. Overton and Ms. Buckley. Sheaskedwhose safety is being taken into
consideration in these decisions.She feels more effort has been put into the trees than into
inclusivity.
Gerry Paul, Precinct 4 Town Meeting member, saidhe wants to make sure that people have the
correct understanding of the Ad Hoc Committee’s decisions. He knows the question of
accessibility was givena great deal of consideration. Experts were brought in to advise the group
and the members of the Committee strived to make recommendationsthat would improve
accessibility for everyone.
Next steps: Mr. Pinsonneault said the designprocesswouldcontinue tomoveforward, taking
into account the comments made tonight. Updates will be presentedperiodicallyto the Board of
Selectmen. A requestfor 100% design funds will be presented to Special Town Meetingin the
fall of2018. If that request passes, another proposal will be made for construction funds at
Annual Town Meeting 2019.
Ms. Barry emphasized that, until funding is approved, no physical workrelated to this project
will take place in the Center. If residents seeanywork being done, it will not be work associated
with the Center Streetscape project. Ms. Barry thanked participants for attending and providing
input.
Upon motion duly made and seconded, the Board of Selectmenvoted suit 5-0 voteto adjournat
9:03p.m.
A true record; Attest:
Kim Siebert
Recording Secretary
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SELECTMEN'S MEETING
Wednesday, June 13, 2018
A meeting of the Lexington Board of Selectmen was called to order at 7:00 p.m. on Wednesday,
June 13
Mr. Pato; Mr. Lucente; and Ms. Hai were present as well as Mr. Valente, Town Manager; Ms.
Siebert, Recording Secretary. Ms. Ciccolo was absent.
Selectmen Concerns and Liaison Reports
Mr. Lucente reported that both he and Ms. Hai attended a recent meeting of the Town Manager
Search Screening Committee. Important upcoming search process dates are June 18, 2018when
a meeting is scheduled for members of Town committees, boards, and former Selectmen to meet
with the search consultants and provide input about desired characteristics of the next Town
Manager; June 19, 2018 when another meeting will be held at Cary Library to gather community
input; August 6, 2018 when resumes will be reviewed by the Screening Committee; and August
15, 2018 when candidates will be interviewed.
Ms. Barry said members of the Board were present today at the groundbreaking of the new
Hastings School project. On Sunday, June 3, 2018, Board members was also present at the
Lexington High School graduation at which Mr. Lucente delivered remarks on behalf of the
, May 26, 2018.
Town Manager Report
Mr. Valente asked Ms. Barry to recognize Public Works Director Dave Pinsonneault for an
announcement. Mr. Pinsonneault reported that the Lexington DPW has received re-accreditation
from the American Public Works Association (APWA). The DPW received its first accreditation
th
in 2014; it was the 90 community in the nation to do so. To be re-accredited, department staff
reviewed over 400 policies and standards regarding its service to residents. The department
received a perfect score from the visiting re-accreditation team that came to Lexington for
several days to make the evaluation. The certification will be officially awarded at the APWA
conference in August 2018.
Approve New FY19 Lexpress Schedule
Susan Barrett, Transportation Manager, presented the new FY19 Lexpress schedule for
Selectmen approval. The new schedule will be distributed to residents via the next quarterly tax
bill mailing. Ms. Barrett noted that the community has expressed a high level of interest in
transportation options.
Ms. Barrett described three proposed schedule changes:
An informal, once-a-day stop at Emerson Gardens will be expanded to five-times-a day
between the hours of 10 a.m. to 2 p.m. Ms. Barrett acknowledged it would be useful to
add this stop throughout the day but during peak traffic hours, it is hard to make the left-
hand turn from Emerson Gardens onto Maple Street.
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A summer-month 7:30 a.m. round on Routes 1,3, and 5 will be piloted as a year-round
program. The Town currently pays for the service year-round even though the loop only
runs at that hour during the summer. The addition will allow people to travel to Market
Basket, the Community Center, Hayden Avenue and Spring Street, Lahey Lexington, and
many of the school campuses in the early morning.
Revisions to the route map will add information about connecting transportation systems
including web addresses/contact numbers for the Minuteman bike share program, and the
Rev shuttle.
Ms. Barrett said these changes will be evaluated in the transportation study the Town is currently
conducting.
Ms. Barry asked if the B-line and the Lowell Regional Transit service web addresses could be
included on the route map. Ms. Hai asked if the MBTA bus webpage address can be added to
make it easier for riders to access the 62/76 bus schedules. Ms. Barrett agreed with these
recommendations; she hopes the additional text will fit onto the brochure.
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve the
Lexpress schedule as an insert for June quarterly property tax bill with the potential changes
discussed, if the text fits into the brochure layout.
Approve Amendment to Regional Housing Service Office Agreement
Liz Rust from the Regional Housing Services Office presented an update of the intermunicipal
agreement (IMA) for Selectmen approval. The term of the IMA is three years, but updates are
provided to each town every year. Ms. Rust noted that of the eight RHSO towns, seven have
Town Managers about to retire. She thanked these Town Managers for establishing the IMA
consortium in 2011.
Collectively, RHSO member towns have 10.59% subsidized housing/affordable housing
inventory (SHI), although Acton, Wayland, and Weston individually have less than 10%. Of the
total 57,000 housing units in the member towns, over 6,000 are on the SHI. Lexington SHI is
currently 11.12% or 1,328 units, which translates to 133 units greater than the 10% threshold.
Ms. Rust stated that when the denominator changes in 2020, Lexington is still projected to have
128 units above the 10% baseline.
The RHSO monitors 433 of SHI units, overseeing annual certification, refinancing,
resale, and general inquiries. The RHSO assists in keeping units on the SHI in the face of
potential market rate conversions, such as Lexington experiences with the Pine Grove
development in 2017. The RHSO also monitors 905 units across 18 Lexington properties,
conducts site visits, reviews tenant eligibility, and examines rental formulas. It provides support
to Town boards, committees, and programs as well as grant oversight; it reviews compliance,
provides assessment valuations, trains homeowners and property managers, and maintains the
RHSO website. These services will continue in FY19.
The majority of the FY19 RHSO budget is for staff compensation for 4 part-time people,
including Ms. Rust. annual $244,447 budget cost comes to $29,851 or
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total cost for service. This investment entitles the Town to 390 hours of
assistance in FY19, which is 46 hours and $1,185 less than this year; the Pine Grove conversion
increased FY18 expenses. Each RHSO billable hour equals $76.75; the four staff
members collectively work about 3400 hours annually.
Ms. Rust noted that the HOME grant program currently has $75,000 in uncommitted funds; the
RHSO is working with the Lexington Housing Authority to determine how to best allocate these
resources.
The Board was asked to vote on two items as part of the amendment to the RHSO agreement: the
addition of Wayland to the member communities and the modified FY19 budget. Ms. Rust noted
that Wayland joined the cons and
has proven to be a good fit because its housing profile is similar to the other member
communities. The RHSO would like to add a ninth town but will wait for a compatible
community.
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve and sign the
amendment to the Regional Housing Services Office Agreement.
Textiles Recycling Program
Dave Pinsonneault, DPW Director; Robert Beaudoin, Superintendent of Environmental Services,
and Stephen Lisauskas, Waste Zero; presented information on a proposed curbside textile
Mr. Lisauskas said Waster Zero, a waste reduction company, works with approximately 800
cities/towns across the country and 150 communities in Massachusetts. Studies have shown that
about 11% of the waste stream in the Commonwealth in 2016 was recyclable textiles, up from
6.7% three years prior. Overall waste totals, despite efforts to reduce tonnage, have not declined
even as curbside recycling efforts have become common place. Currently, only 15% of
recyclable textiles waste is captured. Simple Recycling, the subcontracting company that would
service Lexington, handles textile recycling only in 46 states.
Textiles would be picked up on regular trash days by a dedicated van; pink bags are provided to
every household for the purpose. When a bag is picked up, a replacement bag is provided. If
more than one bag is needed, Simple Recycling can be reached via a toll-free number. There is
no cost to the resident or the Town for the service; Lexington would receive $20/ton; Mr.
Lisauskas conservatively provided yearly revenue estimate of $1,100. Keeping textiles out of the
waste stream also decreases municipal tipping fees; Mr. Lisauskas estimated savings at about
$3,600/year.
Mr. Lucente asked what percentage of residents are projected to use the service. Mr. Lisauskas
said the set-out rate nationally is 1%; in Massachusetts it is 2-3%. About 24 communities in
Massachusetts have already adopted textile recycling. In terms of carbon footprint, the pickup
service saves 44 tons of GHG/CO2 equivalent per ton expended.
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Mr. Lucente asked if Goodwill is an available option to the people in the other 24 communities.
Mr. Lisauskas said people who donate to Goodwill and similar organizations usually support the
cause that benefits from the donation. Natick has found no reduction due to donations to non-
profits. The convenience of curbside collection is probably a factor and it may, as with other
materials, move a marginal recycler to a consistent one. Simple Recycling also accepts materials
that Goodwill does not, such as bedding, pillows, and undergarments. Mr. Lisauskas said pink
bags have been known to wind up at Goodwill drop off locations; his company has no problem
when this occurs.
Mr. Lucente asked what happens when an item does not fit in the pink bag. Mr. Lisauskas said
this needs to be worked out with the DPW. In most communities if it does not fit, it is not
collected but some towns have opted instead to mark items with pink stickers.
Mr. Pato asked whether the Town or the recycling company determines what items are collected
and noted that not all the accepted items on the list are textiles; many are items not currently
accepted by the recycling hauler. Mr. Lisauskas said that 95% of the collected materials are
textiles; the provided list of accepted items is the standard list for Massachusetts, although in
other parts of the country, other items have been added. The first groups to look over the
collected materials are thrift shores.
Ms. Barry asked how the curbside pick up would interact with the clothing drop-off bins already
at the Hartwell Avenue DPW facility and Lexington school properties. Mr. Beaudoin said that
Bay State Textiles provides the bin service and the Schools receive funds for the donations. Ms.
Hai said the Town should talk to the PTOs to ensure they are not undercut by the curbside
program.
Ms. Barry asked if theft is a problem and if donations are tax-deductible. Mr. Lisauskas said theft
occurs occasionally but is not a problem since there is very little resale value. Donations were
not tax-deductible under the old tax laws; Mr. Lisauskas believes that is still the case. Ms. Barry
said residents should be made aware they will not receive a tax receipt.
Ms. Hai said it should be ascertained that the pink plastic bags do not exceed the gauge limit for
thickness recently set by Town Meeting. She further asked whether contaminated and smoke-
damaged textiles would be accepted. Mr. Lisauskas said materials contaminated with bodily
fluids should not be recycled; he will ask Simple Recycling what its policy is on smoke-damage,
noting that often damaged portions can be removed and the rest recycled.
DPW Project Updates
Dave Pinsonneault, DPW Director, provided the yearly status update on Public Works projects,
highlighting 8 of the 35 currently underway:
Center Streetscape (funding source: tax levy): The input from the public meeting held June 11,
2018 is being
will provide brief updates to the Selectmen in July and August and a longer presentation in
September in advance of the 100% design funding request to Special Town Meeting in
November. The team is working to clarify the part of the project that appeared at the public
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meeting to call for a narrowing of Massachusetts Avenue at Grant Street and the elimination of
the dedicated turning lane at that location. Ms. Barry emphasized that the Board voted in January
2017 not to change the traffic configuration at Harrington Road and it did not take action, due to
lack of consensus, on proposals to eliminate the two turning lanes from Massachusetts Avenue
onto Waltham Street and Edison Way. Mr. Pinsonneault said this is now clarified. He is also
aware of the need for sequential timing to coordinate the Police Station and Woburn Street
projects. Mr. Pinsonneault will resend the Battle Green/Center Streetscape/Police
Station/Woburn Street project timeline document to the Selectmen that clarifies the coordination
of the projects.
Dawn McKenna, Tourism Committee chair, expressed concern about coordinating work around
the Battle Green that is scheduled to take place. She believes that postponing the Center
Streetscape slightly will make for better timing.
Bob Pressman, 22 Locust Avenue, asked if flashing beacon crosswalks were ruled out for the
Center Streetscape because it is an historic district. Mr. Pinsonneault said the reason they ruled
had had more to do with the close proximity of the traffic light; this is why the team chose bump
outs to narrow Massachusetts Avenue instead. Improvements to nighttime lighting will also
improve pedestrian safety. It is still being studied whether a flashing beacon crosswalk could be
installed at the Woburn Street/Massachusetts Avenue intersection.
Three Intersection East Massachusetts Avenue DOT project (tax levy): This project has been
on hold because the concrete did not meet the quality standard. An attempt to resolve the
problem will be made in the next two weeks using alternative concrete. Curbing will alsobe
reset.
The Maple Street light is expected to be activated within two weeks, starting with a 30-day
ce Maple Street is up and running, the
Pleasant Street light will be activated similarly in the following 2-3 weeks. DOT says it is
committed to getting the project done by November 2018. Residents will be informed via DPW
project website and bi-weekly notification for those who have signed up. Ms. Hai urged Mr.
Pinsonneault to use every notification method at his disposal to let residents know the status of
these projects, as well as the 30-day flashing protocol.
Hartwell Avenue Improvements (tax levy): The Bedford Street/Hartwell Avenue jug-handle
intersection part of the Hartwell area project should be operational by the end of June 2018.
Plantings at the circle that have been removed will be replaced. The Maguire Road and Kiln
Brook Bridge part of the project is making good progress on coordination with the utilities and
Hanscom Air Force Base. Mr. Pinsonneault said that before the project can proceed fully,
Hanscom will replace its sewer main (scheduled for this summer) and a water main must be
replaced in part of the corridor (anticipated for the 2019 construction season). Mr. Pinsonneault
is not sure if the sewer and the water main work will be done in the daytime or nighttime hours
but he will provide the Selectmen with updates. Ms. Barry recommended that Lexington urge
the Base to direct its employees to enter/exit at the route 2A gate for the duration of the work.
Pelham Road Sidewalk and Sight Distance Improvements (tax levy): The design has
progressed beyond 25% and continues to move forward. The project will provide a sidewalk
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along Pelham Road and significantly improve sight distance where Pelham Road meets
Massachusetts Avenue. Construction will be coordinated with the
(LCP) as the roadwork will be very disruptive. The work is anticipated to take place in the
summer of 2019, before LCP opens but after most of the construction has been completed.
Ms. Hai reported that the Pelham neighborhood has expressed concern about two-way traffic
entering/exiting Pelham Road. Mr. Valente confirmed that construction vehicles will both enter
and exit Pelham Road but they will only be allowed to take a right turn onto Massachusetts
Avenue. Ms. Hai asked that the neighborhood be informed about this and that the Town do what
it can to enforce the right-turn only limitation.
Dawn McKenna, 9 Hancock Street asked that the Youville community be kept informed as well.
Mr. Pinsonneault stated the DPW will be in communication with all Pelham abutters.
Automatic Meter Reading System (Enterprise fund): A consultant has been hired to assess the
current meter reading and billing systems and to develop recommendations for an automated
read system. The consultant will focus the assessment on the fixed network system and include
benefits to the Town and the residents; a return of investment analysis will be provided. A
recommendation will be presented to the Board of Selectmen in September with the goalof
bringing a funding request to the 2018 Fall Town Meeting.
Ms. Barry and Ms. Hai asked that Mr. Pinsonneault keep the Capital Expenditures Committee
fully apprised of the return on investment findings. Mr. Valente said there is no expectation that
the project will pay for itself but the overwhelming amount of data has now been organized into
impact and access to the available data, not necessarily self-funding.
Park Improvement, Athletic Field Lighting (Community Preservation): The DPW has been
working closely with Recreation on these projects. A public meeting was recently held but few
residents attended. Mr. Pinsonneault said lighting levels on the tennis courts now are now 2-3
foot candles for the four that are lit; the new lights will be 1.5 foot candles using LED
technology; all 10 courts will be illuminated; the light will be focused downward to minimize
glare. The baseball and softball fields will also have new LED lights installed; the project is
scheduled to take place in the fall of 2018.
Park Improvement, Track, Lighting, and amenities (Community Preservation): This part of
the overall project will take place in the spring of 2019. Mr. Pinsonneault said the material for
the center oval of the track has not been finalized but staff is looking at a hybrid natural/turf
model. He envisions including at least two surface options in the bidding process. Downtime for
the track is unknown until the construction contract is awarded but Mr. Pinsonneault assured the
details as they emerge.
Community Center Sidewalk (Community Preservation): The design is at approximately 75%
complete. Mr. Pinsonneault expects the project to be executed in the current construction season.
The biggest difficulties are the design and moving the walls, which must be done in consultation
with the Scottish Rite leadership.
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Other Projects: Ms. Barry asked if the Town has a standard park bench model, noting there is a
wooden bench at Kinneen Park that should be evaluated. Mr. Pinsonneault said there are at least
two bench models in use: in
with metal sides model is used. In an area where teak benches are appropriate, that model is
used.
Ms. Hai asked if the pedestrian signal at Munroe Center for the Arts will be removed. Mr.
Pinsonneault said he would check into this.
Review Bedford Water Agreement
Mr. Pinsonneault, DPW Director, and Ralph Pecora, Water Superintendent, presented the details
of the contract renewal with the Town of Bedford to provide MWRA water. The current 25-year
contract expires June 30, 2018.
Highlights of the new contract are:
Bedford has requested an increase in the volume of water to 4.16 million gallons
delivered (MGD);
Lexington has added a pressure control valve to the Grove Street line that allows for
water shut off if PSI falls below 20. This was done to minimize impact to Lexington
residents. If a shut off were to take place, Bedford would still receive water through two
other connecting lines;
The 25-year agreement will now be reviewed every 5 years so that issues can be
addressed more quickly. This would also give Bedford more flexibility in case the
Bedford decided to seek an alternate delivery system.
Mr. Pinsonneault noted that the Burlington will also become am MWRA water customerand that
this requires additional oversight and assistance.
Mr. Lucente noted that the contract does not specify that the agreement will be reviewed every
five years, only that it will be reviewed five years from the origin date. Mr. Pinsonneault said he
would make sure this is clarified before the contract is approved.
Mr. Pato said he appreciates efforts to protect the Grove Street neighborhood from water
pressure drops.
strong as it ought to be. Mr. Pecora said no call of complaint have been received. The sustaining
valve will ensure that the water pressure is maintained at 35 PSI, particularly for residents of
McKeever Drive that have experienced the worst pressure drops. Ms. Barry asked that residents
be contacted directly for feedback and that a baseline be recorded now so that any effectson the
water system from the new Grove Street development are well-understood.
Ms. Barry asked if water delivery volumes would be affected by drought conditions and if there
is language about this in the contract. Mr. Pinsonneault said water would still need to flow
through the system but t in the case of drought.
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Discussions to this effect have already been initiated. Emergencies are covered in the contract
section titled
Ms. Barry asked if water pressure valves on the other two Bedford connecting lines are allowed
under the contract. Mr. Pinsonneault said he does not anticipate the need for this, given the water
study results, but the two towns would work out such an issue together, as they have done for
other matters not covered under the current contract.
contract. Mr. Pinsonneault said the specified 60/40 split is due to the need to service Lexington
customers right up to the Bedfinfrastructure and
therefor justify the investment. Lexington, as the service provider, takes the majority of the
financial responsibility.
The contract will come back before the Board for final approval.
Discussion: Rescind MGL 59, Section 2D, Assessment of New Construction
Mr. Pato said when this agenda item was last addressed in May, the Board asked that interested
parties be solicited for input before determining a position. There are have been two written
comments to date: one was from Town Meeting member Narain Bhatia who recommends
approval; the second comment was from local builder, Matthew Thenen who recommends
disapproval. The Board asked anyone else wishing to make a public comment to please step
forward tonight.
Gloria Bloom, 17 Loring Road/proponent of the initiative, said she hoped the vote to approve
would take place before the end of the fiscal year so the new policy can go into effect in FY19,
particularly with construction/redevelopment efforts on Hartwell Avenue from which significant
revenue could be gained.
Mr. Lucente asked Ms. Kosnoff, Assistant Town Manager for Finance, if she continues to have
staffing concerns similar to those expressed at past meetings. Ms. Kosnoff said these concerns
have been remedied through reorganization of the office and coordination with the Building
Department. She is confident the additional workload is manageable.
Given the reassurance that consistency of application will occur, Mr. Lucente said he is now
comfortable rescinding MGL 59, Section 2D. Ms. Hai asked Ms. Kosnoff to clarify how the
payment would be assessed and to whom the bill would be sent. Ms. Kosnoff said circumstances
might apply to homeowners who increase the value of their residences by 50% or more, or to
builders of new residential or commercial structures. The bill would go to whomever is the
owner of the property at the time of the Certificate of Occupancy. Ms. Hai said, given this
response, it is hard to claim the initiative targets builders.
Rod Cole. 80 School Street/Capital Expenditures Committee, noted that property is taxed on its
value, not how many people are living there.
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A vote regarding this it will be taken at the June 25, 2018 Board Meeting.
Sign and Approve Grant Agreement for 9 Oakland Street
Mr. Valente said that Annual Town Meeting 2018 approved Community Preservation Act
funding for improvements to an historical building owned by Supportive Living Inc. (SLI) and
located at 9 Oakland Street. As has been the Town's practice, a grant agreement to be signed by
SLI and the Town has been prepared for the Board's approval.
Upon motion duly made and seconded, the Board voted 4-0 to approve and sign the grant
agreement between the Town and Supportive Living Inc., for the renovation and adaptive re-use
of the property located at 9 Oakland Street.
Discuss Agenda/Board Position for June 14 Summit Meeting
Two items are on the Summit agenda as requested the School Committee: How should
significant municipal projects be integrated into the planned school facility master plan; and
what are the funding options for proposed High School science labs renovations.
Ms. Barry said it is her understanding that the School Committee is looking to request $106,000
so that it can commence work on a School Master Plan as soon as possible; funds were initially
thought to be available from an unexhausted prior allocation, however it recently came to light
that the wording of the Town Meeting motion prohibits use other than for the original intent.
Mr. Valente said the potential for a Reserve Fund Transfer has been floated to the Appropriations
Committee with a mixed response. Reserve Fund Transfers are only possible when the
Appropriations Committee deems an expense to be
Ms. Barry said Board concerns are likely to include multiple administrative transitions: anew
Superintendent, a new Assistant Superintendent for Finance, and a new Town Manager. Ms.
Barry senses the School Committee feels an imperative to fast track its Master Plan but she is
unsure how additional School capital needs can be integrated into the Municipal projects already
in progress. s about the
b more infrastructure investments. Mr. Pato agreed as well but
believes it prudent to begin the School Master Plan process so the needs and options, including
not funding building projects, can be clarified. He feels a comprehensive facilities master plan
should be undertaken.
Mr. Lucente questioned whether this request for a Reserve Fund Transfer can legitimately be
characterized as emergency/unexpected since there has been no jump in enrollment other than
the steady increase experienced for several years. He agreed, however, that planning is
important.
Ms. Barry said she looks forward to hearing at the Summit what the Schools are thinking.If
forward progress for the Master Plan is pegged to funding and the need is not found to be an
emergency, the Schools have the option to find the funds within School budget. Mr. Valente
agreed but noted that this approach would require Summit approval since there is an agreement
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that the School budget will be used for Operating Expenses only, unless the deviation is fully
transparent.
Dawn McKenna, 9 Hancock Street, noted that the nine-year school facilities improvement
process has just concluded with the dedication of the new Hastings Elementary School. On the
Town side, the list of capital improvements has not yet been completed. Ms. McKenna believes
Town Meeting should be asked whether to start the process all over again.
Wendy Manz, Capital Expenditures Committee (CEC), said CEC will not have a quorum at the
Summit meeting. In lieu of that, she conveyed that C
and understands the Reserve Fund Transfer request is based on the surprise development that
$106,000 was not available. Ms. Manz said anticipation of further enrollment increases, as well
as the question of how to accommodate incoming larger classes at the high school, compelled the
School Committee to request the Summit. Ms. Manz added that the Schools intend to submit a
Statement of Interest to the Massachusetts School Building Authority in 2019. She does not
believe the Schools intend to proceed independently of the Municipal Capital plan.
The science lab question to be addressed at the Summit is based on larger class sizes entering the
high school that will overwhelm Chemistry and Biology classrooms starting in 2019. The
ng in order to reconfigure
two classrooms into science labs; at Annual Town Meeting 2019, a subsequent request would be
made for construction funds. The approximate dollar value is $1.1M.
Rod Cole, Capital Expenditures Committee, said class size numbers are projected to go up from
a current 550 students to 635 students. He said creative scheduling work has been done but he
encouraged Summit participants to press for a larger effort in that regard. He suggested adding
honors Science classes without labs might provide a solution.
Mr. Valente reported he has also asked the Recreation Committee to attend the Summit to be a
resource for the Boards regarding the potential for Community Center and athletic field
expansions. There has been some discussion about collaborating with Minuteman Technical
High School as that schoolreconstruction frees up field space that might be shared.
Battle Green RequestLexington Historical Society
Mr. Valente said his understanding is that Police and DPW have reviewed and approved this
Battle Green request.
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve the
Lexington Historical Society's request to use the Battle Green for the purpose of hosting a group
of National Guardsmen for a tour and historical military drilling with the Lexington Minutemen
and 10th Regiment of Foot on Saturday, June 23, 2018 from 7:30 a.m. to 12:00 p.m. It was
emphasized that no vehicles are to be allowed in the Battle Green.
Town Manager Appointment
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Upon motion duly made and second, the Board of Selectmen voted 4-0 to approve the Town
Manager's appointment of Francesca Pfrommer to the Recreation Committee. Ms. Pfrommer will
be filling the position previously held by Jason Denoncourt. Her term will start immediately and
will expire May 31, 2021.
SelectmenCommittee Appointments/Reappointments
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to appoint Erica
McAvoy to the Tourism Committee for a one-year term ending September 30, 2018.
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to re-appoint Cerise
Jalelian, Julie Miller, and Sandra Podgorski to the Town Celebrations Committee for a three-year
term ending June 30, 2021, and further to re-appoint Kimberly Coburn and Karen Gaughan to
the Town Celebrations for three-year term ending June 30, 2021, pending completion of ethics
training; and further to re-appoint June Baer, William Bassett, Suzanne Caton, Carol Flynn,
Mary Hutton, Paul Jenkins, Geetha Padaki, Susan Stering, and David Taylor to the Town
Celebrations Sub-Committee for a one-year term ending June 30, 2019; and further to re-appoint
Wei Ding, Wayne Miller, and Samuel Zales to the Town Celebrations Sub-Committee for a one-
year term ending June 30, 2019, pending completion of ethics training.
Consent Agenda
Approve and Sign Girl Scout Gold Letters
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to send letters of
commendation congratulating Genevieve Wharton, Kaitlin Levangie, and Surya Purohit for
attaining the highest rank in Girl Scouting.
Approve and Sign Eagle Scout Congratulations Letter
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to send a letter of
commendation congratulating Christopher Andaloro for attaining the highest rank of Eagle in
Boy Scouting.
Approve One-Day Liquor Licenses
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve a one-day
liquor license for The Community Endowment of Lexington for the purpose of a Grant Award
Celebration to be held at the Lexington Community Center, 39 Marrett Road, on Tuesday, June
19, 2018 from 5:00 p.m. to 9:00 p.m.
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve a one-day
liquor license for The Lexington Players/EMACT for the purpose of a Community Theater Gala
to be held at the Cary Memorial Building, 1605 Massachusetts Avenue, on Saturday, August 25,
2018 from 6:00 p.m. to 10:30 p.m.
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Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve a one-day
liquor license for Wilson Farm to serve wine at Wilson Farm, 10 Pleasant Street, for the
following events: Thursday, June 21, 2018, Dinner in the Field event, from 6:00 p.m. to 9:00
p.m.; and Wednesday, July 25, 2018, Dinner in the Field event, from 6:00 p.m. to 9:00 p.m.
Water & Sewer Commitments
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve
Commitment Section 1 for $ 2,056,874.97; Water & Sewer Commitment Section 2
for $1,701,424.31; Water & Sewer Commitment Section 3 for $ 3,240,008.65; Water & Sewer
Commitment Cycle 9 May 2018 for $ 385,173.83; and Water & Sewer Commitment Finals May
2018 $ 6,957.43.
Approve Minutes
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve the minutes
of the Joint Meeting of the Board of Selectmen and School Committee of March 22, 2018 and
the Joint Meeting of the Board of Selectmen and Planning Board on April 23, 2018.
Adjourn
Upon motion duly made and seconded, the Board of Selection voted 4-0 to adjourn at 9:18 p.m.
A true record; Attest:
Kim Siebert
Recording Secretary
Summit –June 14, 2018
Page 1 of 7
Summit Meeting
Board ofSelectmen, School Committee, Appropriation Committee
and Capital Expenditures Committee
Thursday, June 14, 2018
A Summit meeting was held on Thursday, June 14, 2018 at 7:07p.m. at the Hadley Public
Services Building Cafeteria, 201 Bedford Street. Present for the Board of Selectmen (BOS)were
Ms. Barry (Chair); Mr. Pato; Ms. Ciccolo; Mr. Lucente; Ms. Hai; Mr. Valente, Town Manager;
Ms. Axtell, Assistant Town Manager; Ms. Kosnoff, Assistant Town Manager for Finance; Ms.
Hewitt; Budget Officer; and Ms. Siebert, Recording Secretary.
Present for the School Committee (SC) were Ms. Jay (Chair); Ms. Colburn; Mr. Alessandrini;
Ms. Lenihan; Ms. Sawhney; and Mr. Dailey, Acting Superintendent of Schools. Present for the
AppropriationsCommittee (AC) were Mr. Bartenstein (Chair); Mr. Levine; Mr. Michelson; Mr.
Padaki; Ms. Yan; Mr. Neumeier; Ms. Basch; Mr. Radulescu-Banu. Present for the Capital
Expenditure Committee (CEC) were Ms. Beebe and Mr. Smith. It was noted that CEC did not
have a quorum.
Also present were: Ms. Batitte, Director of Recreation and Community Programs; Mr. Cronin,
Facilities Director; Ms. Rhodes, Vice Chair of the Recreation Committee; Ms. Palmer,
Recreation Committee;Dr. Stevens, Lexington High School Principal; Ms. Crowe, Science
Department Head; Mr. Bouchard, School Facilities Manager.
Lexington High School Science Lab Space Update
Dr.Stevens, Ms. Crowe, and Mr. Bouchard provided an analysis ofthegrowing enrollment
numbers at Lexington High Schooland how theywillaffect the ability of currentSciencelab
space to meet the needs of students, particularly those enrolled inBiology and Chemistry. In the
2019-2020 academic year, enrollment in Biology classes will require 10-12 additional Biology
class periods(the equivalent of 2 classrooms). By the 2020-2021 academic year, enrollment will
exceed capacity by 15-18 class periods(3 classrooms)in Biologyand by 10-12 class periods(2
classrooms)in Chemistry.By 2021-22,10-12Chemistry sectionswill not have lab space(2
classrooms)and 5-6 Physics class periods (1 classroom) will have no space. By 2022-2023, (the
furthest into the future that can be projectedwith any confidence), Science enrollments will
outstrip classroom capacity by 5-6 periodsinEarth Science (1 classroom),15-18periods (3
classrooms)in Biology,5-6periods (1 classroom)in Chemistry, and 15-18periods (3
classrooms)in Physics.
Dr. Stevens noted that lab classrooms are specialized spaces, differently equipped from regular
classrooms,and thatScience classrooms are already in useat least85% of the day.Also,
Lexington HighSchool’s classroomsare dimensionallysmallerthan the Massachusetts School
Building Authority (MSBA) recommends.
Dr. Stevens saidtheseSciencespace concerns predated his arrival at Lexington High School
(LHS)in July 2017. Consultants had conducteda space utilization studyand, in the same
timeframe,acurriculum review of the Science department was embarked upon.Spanning
Summit –June 14, 2018
Page 2 of 7
leadership changes atbothLHS and the Town’s Facilities department, ateamof administrators
and facultyexaminedavariety of possible solutions,thetwomost viableto bepresented this
evening: 1) to buildand/or reconfigureadditionalScience lab/classroom space;or2)nottobuild
and attemptto manage capacity withchanges toscheduling and/or course sequencing.
Of the “no build” option, Ds. Crowe said alternative scheduling, when studied,was deemedtoo
problematic. If Advanced Placement (AP)course blockswerereduced from 6 to5per week,AP
curricula could not be coveredfullyin one year andthe courseswould have to continue into the
next school year.The possibility of restructuring the sequencing of science courses was also
examined. This option, besides creating new space issuesonits own,would result infurther
implicationstoteacher licensure,professional development,classroom materials, andresult in
additional itinerantfaculty.
Dr.Stevens said the “build” option includestwo pathways:1) find efficiencies within the current
space and/or2)add new space outside the existing footprint. Current spaces could be
reconfigured; new or used modulars couldbe added,or twonewlab spaces could be built,both
at once or one at a time. Any one of these solutions would allow the current Science program to
continue but the repurposingcurrent classrooms, the least costly option,was seen to only pass
the problem onto other courses; the expenseofmoving old modularsfrom the Diamond School
to LHS was deemed unworthy of theshort-termbenefit. Buying, installing, and outfitting new
modularswasdeemed too expensive.
Dr.Stevens added that, while the team continues tolook at the space needs,several other efforts
are proceeding simultaneously: aScheduling Committee is analyzing the possible advantages of
longer block scheduling;the School Committee is discussingthe subject ofgraduation
requirements; the visioning processis taking placefor a new LHS building in 5-7 years’ time;
andtheNEASC re-accreditation is underway.
The team firmly believes the space issuescannot be resolvedbythe no-build option. Therefore,
understanding the cost, itwasrecommended that:two newBio/Chemclassrooms/labsbe added
in Building G;twoPhysics classrooms be relocated; and faculty offices be moved to Room 309.
Mr. Cronin saidif thisproposalgoes forward,a$1,139,000 funding requestwill be made to
Special Town Meeting 2018 in November. If approved, a compressedtimelinewill proceed
through design, bidding, contract award, and constructionphasesso that the labs are ready for
occupancy in the fall of 2019.
Mr. Pato (BOS) asked if the request for two classrooms is sufficient to meet theneed. Dr.
Stevens said thatscheduling czar/Math department head Kevin Kelly has looked closely at the
numbers; he andMaureen Kavanaugh, Director of Planning and Assessment, feel confident that
two classroomsis the right recommendation, at least for as far into the future as can be
confidently projected.Regular classroom spaceswithout specialized equipmentare more flexible
and scheduling for these spaces can be manipulated more easily.
Mr. Lucente (BOS) asked what the possible outcomes are for the Scheduling Committee and
whether they might affectthe Science curriculum. Dr.Stevens said that he does not foresee any
impacts on these space issues from that committee’s recommendationsin the short run. This is
Summit –June 14, 2018
Page 3 of 7
the first time in 20 years that the schedule has been analyzed; the most important considerations
are pedagogical.
Mr. Levine (AC)summarizedthe problemasacuteand noted thatthe impacts wouldstart in 15
months’ time and the suggested solution should last 4-5 years. He asked if any other space crises
exist that will need to be addressed and if non-high school uses of space, such asfor theIT
department, could be moved out of the building. Dr. Stevens said, as faraheadas the study can
see, Science is the area of the curriculum that requires additional built space. IT can be moved
butitis unclear where it would go.Additionally, the reclaimed space would require new
equipment and the IT infrastructure would have to be replaced wherever it was moved to. Also,
due to enrollment, additional staff will be hired and these faculty will need classrooms, meaning
thatareas not currently used for classrooms are already underconsideration for classroomspace.
The funding requestincludes estimates for installing water and gas lines to the new lab spaces.
Ms. Hai(BOS)asked if the largegradecohorts coming up from the middle schoolswillrequire
additional classroom spacein other curricular areas besidesScience and what the funding source
would be for the proposed construction.Dr. Stevens said regular classrooms have greater
flexibilityand no more of that type should be needed;Mr. Kelly, the scheduling expert, has done
the analysis and concluded that the other curricular capacity requirements are manageable.Part
of the impact to Scienceis thatclass enrollmentsarestrictlycut-off at 24 students for reasons of
safety. Mr. Valente said the funding source has yet to be determined.
Ms. Hai asked if adding a no-labhonorslevel would providea possible solution, adding that
offering honors might also alleviate some student stress issues. Dr. Crowe said there is a big
demand for AP Science classes but agreed that honors level classes would require fewer blocks.
Dr. Andrews noted thata recent experiment that addedhonors Chemistrywas foundnotto
reduce demand for AP Chemistry andalsoresulted in a migration from regular Chemistry to
honors.
Ms. Colburn (SC) said the School Committee hopes a recommendation to request funding will
be made soon. If funding were not approved, the programwould be greatly affectedand she
imagines the School Committee would come backimmediatelywith another funding request for
Annual Town Meeting 2019since the problem is not going to go away.
Mr. Padaki (AC) asked if there had been consideration of using other schools’ spaces to resolve
the problem. Acting Superintendent Daily said that faculty, transportation and scheduling
obstacles preclude this option. Ms. Lenihan (SC) reported that the middle schools themselves
have space concerns due to enrollment increases.
Ms. Jay (SC) said the team that examined the space problem took multiple approaches to arrive
at a solution and came to the realization that the only viable option is to build new space. Given
the recommendation,thequestion is what steps now need to be taken.
Mr. Levine (AC) suggested, due to the urgency of need, thata Special Town Meetingbe called
before November.
Discussion of School Master Planning Committee
Summit –June 14, 2018
Page 4 of 7
Ms. Colburn (SC) saidthe Schoolslastformed an ad hoc Master Planning Committee in 2014.
The 2015report from thatgrouplaidthe groundwork for the recentschool expansions:the
Lexington Children’s Place project; six new modularsat Bridge, Bowman and Fiske schools; a
new, larger Hastings School; and additions/renovations to Diamond and Clarke middle schools.
About a year ago, the School Committee formed another working group to assess whether the
aboveinitiatives would be adequate to accommodatecontinuing enrollment increases. The
working group included two members of the School Committee; Superintendent Dr. Czajkowski;
Ms. DiNisco of DiNisco Designs; former Facilities Director Mr. Goddard and then Mr. Cronin,
the new Facilities Director; and additional staff members, depending on the discussion at hand.
The first six months of meetings focused on the Science lab issue.During the secondsix
months, capacity, enrollment, and program needs wereforemoston the agenda. The team
determined, ultimately,that the best course of action would beto develop a new Master Plan,
takinginto account the various factorsconfrontingthe Schoolsandthe options to address them.
The School Committee has approvedthe formation ofa newSchoolMaster Planning Advisory
Committee(SMPAC)and its charge, which includes development of a5-10-year school facilities
Capital Plan “analyzing current facilities, enrollment forecasts, and developing conceptual plans
and timelines for needed educational spaces”. Almost all positionson the Committeehavenow
beenfilled; two citizens were appointed this week. Once new Superintendent Julie Hackett
arrivesin July, theSMPACwill work with her over the summer. Ms. Hackett supports the effort
in general but her direct input is needed.
Funding DiNisco Design’s participation in the master plan process is another key piece of the
process, Ms. Colburn said.DiNisco Designs hasalready workedon related issues and, until
recently, the School Committee believed DiNisco would be able tocontinue the workusing
residual funds remaining froma previously $4.6M borrowing appropriation. However,because
of the way the motionforthat appropriation was worded, Bond Counsel determined that the
remainingfunds cannot be usedfor asecond purpose, eventhough it is related.The School
Committee would therefore like to ask the AppropriationsCommittee for a Reserve Fund
transfer of $106,000 to fund DiNisco Design’s continuedparticipation. Alternately, the School
Committee could find fundseitherinits FY18or FY19budgetsbut a Reserve Fund transfer is
preferred. Ms. Colburn said it is important that the master planning process begin as soon as
possible.
Mr. Valente said the decision to approve a Reserve Fund transfer rests with the Appropriations
Committee andcenters on whethertheAC determines the requestis forunforeseen/extraordinary
expenses. The School budgetfundingalternativeremains within the purview of the School
Committee, which has bottom line autonomy, although Mr. Valente noted that the Municipality
and the Schools have an agreement not to use operating funds for other purposes. Ifa transparent
processis followedand an agreement todepart from standardpracticeis reached, the usewould
bedeemedallowable.
Mr. Pato(BOS)concurredthat it is essential to start the master planning processas soon as
possible.He noted that town-wide Capital planning is alsoextensive and asked that, as the
School plans advance, as the School plans advance, they be coordinatedwith Town-side Capital
efforts.
Summit –June 14, 2018
Page 5 of 7
Ms. Barry (BOS) agreed that working collaboratively, rather than in silos, is important. At this
point, theMunicipal Capital Plan requires an update as well. However, Ms. Barry noted that the
community has begun to push back on debt/tax billincreases. She advocated for clear and open
communicationas planning goes forward.
Ms. Barry(BOS)asked if the SMPAC would lookat non-buildingoptions. Ms. Colburn said she
is sure the Committee will look at all options. She projected the SMPAC’sreport would be
deliveredby June 2019. Some previously-developed projects and studies will help informthe
Committee’swork but the group should not be confined to looking at former proposedsolutions.
Ms. Ciccolo (BOS) agreed it is essential to get started withtheplanningprocess butbelievesthe
consultant need not start immediately.She asked if a new procurement process would be
requiredto hire a consultant and if that would impact the SMPAC’s timeline. Ms. Colburn (SC)
said she has not been advised that a new RFQ is required, largely because the work is similar to
what DiNisco Designs has already doneand thenext process would be a continuation of that
effort. She added that DiNiscoDesignsis already producing materials that will form the baseline
of work to be done over the summer, including ten-yearprojections that feed into the Master
Plan.
Ms. Hai (BOS) said the no-build optionsshould be examined as robustly as possible. Such
examination would not require the immediate assistance of DeNisco Designs and could therefore
commence independently of the funding.The biggest concern Ms. Haihas is that anything the
Schools recommend be integrated into and balanced with the larger Capital plan.
Mr. Alessandrini (SC) said the School Committee agrees that all plans should betransparent and
integrated. Heencouraged all committees/boards to develop their own master plansso that all
master plans can then come together to form one comprehensive plan based on town-wide needs.
Ms. Lenihan (SC) said that the SMPAC would be sure to look at both build and no-build options
but more enrolled students will require more space, if the educational caliber is to be maintained.
Ms. Colburn (SC) said that DiNisco Designs, as the consultant, looksat how much space School
programs require;this is an expertise that is needed on the SMPAC.
Mr. Bartenstein (AC) said the balance of the Appropriations Committee Reserve Fund is now
approximately $900,000; the unused fundswill fall to Free Cash if not expended before the end
of the fiscal year. His preference would be to use the FY18 AC Reserve Fund as the source,since
the end of the fiscal cycleis near,rather than to dip into the FY19 AC Reserve Fund at the
beginning of a new fiscalcycle. Mr. Valente said it would be up to the Appropriations
Committee to determine how to handle thisbut, if FY19 funds are tapped,none of the $106,00
could be expended until after July 1, 2018.
Mr. Bartenstein asked if the Schools plan to turn back any unexpended funds from the FY18
budget. Mr. Daily confirmedthat the Schools’ will turn back an estimated $700,000-$800,000,
depending on end-of-the-year close outs and grant balances.
Summit –June 14, 2018
Page 6 of 7
Mr. Bartenstein said he is comfortable tapping the FY18 AC Reserve Fund but some of his
colleaguesmay disagree with that strategy. He said it would simplifymatters if the School
Committee tapsinto its own budget balance since adequate FY18 funds remain. Mr. Valente said
there is no legal barrier to using the School Operating budget for this purpose.Choosing this
route requires agreement of the Board of Selectmen, AppropriationsCommittee, and Capital
Expenditure Committeeto depart from past practices.
Ms. Colburn confirmed that DiNisco Designs has already started working within the Master Plan
parameters so FY18 funding, from either source, would be appropriate.
Mr. Michelson (AC) asked how much of the $106,000 hasalreadybeen encumbered by the work
DiNisco has done. Mr. Cronin and Ms. Colburn were not certain of the amount but said the work
already done is not generally partof the $106,000 as there is overlap between work done for the
former project and the master planning effort. Ms. Lenihan said work done has already been paid
for but DiNisco’sfuture workhas not. Mr. Cronin clarified that“work already done” includes
evaluation of the elementary schools’ capacities. This isa component of the master plan
evaluation but theremainingfunds from the $4.6M appropriationare not eligible for use in the
larger master planning effort.He noted further that theMSBA will only accept 10-year plans that
anticipate future issuesandLexingtoncurrentlyonly has a 5-year forecast.
Mr. Lucente (BOS) asked if $106,000 is enough to fund the necessary work.Ms. Colburn said
DiNisco Designs has assured the School Committee that$106,000will cover itsparticipation
throughthe conclusionof the master plan process.
Ms. Barry (BOS) asked what the scope is of the master plan in terms of grades. Ms. Colburn said
it would be predominantly K-8 butnoted thatthe administration will also be working
simultaneously on a LHS Statement of Interest (SOI) to be submitted to the MSBA. If, for
th
example, the SMPACwere to recommend moving 8grade to LHS, that would become a
consideration forthe SOI.
Mr. Michelson asked how the new Superintendent would be integrated into the master planning
process upon her arrival. Ms. Colburn said a workshop will be set up for Dr. Hackett in July.
Ms. Beebe (CEC) said that when the CEC hada quorum at its June 6, 2018 meeting, it confirmed
support of the master plan process and for finding an expeditious approach/source for funding
the $106,000.
Mr. Bartenstein said if the consensus of the Summit is to tap the AC Reserve Fund, the earliest
possibility to proceedwould be afterthe next Appropriation Committee meeting, scheduledfor
June 27, 2018. He cautioned that approval of the AC Reserve Fund option is not a foregone
conclusion. Tapping the FY18 School budget is morecertain and expeditious and,if the process
is transparent, there should be no prohibition against this course of action.
Ms. Barry asked the committees/boards to caucus for the next 5 minutes to discuss the matter,
after whichthesepreferences were voiced:
Summit –June 14, 2018
Page 7 of 7
School Committee: Members were unanimouslyin favor of a Reserve Fund transfer for
the amount because master planning should be a shared expense;
Capital Expenditures Committee: There was no comment due tothelack of quorum;
Appropriation Committee: The consensus was notentirelyclear but Mr. Bartenstein
believesa Reserve Fund transfer request islikely to pass; he cautioned, however, that if
certainty and speed are important considerations, the School Committee should opt to use
School budget funds;
Board of Selectmen: Members were unanimously in favor ofusingremaining FY18
School Operating funds. The expense wasdeemedsomewhatunforeseen but tapping
School funds is more certain and expeditious.
Mr. Bartenstein (AC) asked that the School Committee make clear its intentions so that the
matter can be included on the June 27 agenda, if necessary.
Ms. Beebe (CEC) asked if there is any difference in using one source or another for shared
expenses. Mr. Valente saidthe School Committee’s concern is setting a precedent in which a
Capital expense, always deemed a shared expense in practice, would be takensolely from the
School budget.The ACReserve Fund can be applied to either Operating or Capital.
Mr. Alessandrini (SC) emphasizedthat the expense is unforeseen/unexpected because the School
Committee thought the remaining $106,000 of the $4.6M could be used for the master planning
purposes. Whenit was discovered that this wouldnotbeallowed, the School Committeewas
compelled to look foranalternative source. He believes the School Committee will optto go
before the Appropriation Committee to request the Reserve Fund transfer, instead of using FY18
School Operating funds.
Ms. Barry closed the meeting by sayingthat this meeting marks the final Summit for Town
Manager Carl Valente, prior to his impending retirement. She invited Summit participants to
attend a reception in honor of Mr. Valente, scheduled on August 2, 2018, from 4-7 p.m. at Battin
Hall in the CaryMemorial Building.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 at 8:53 p.m. to adjourn.
The School Committee andtheAppropriation Committee followed suit.
A true record; Attest:
Kim Siebert
Recording Secretary
Joint Meeting –June 18, 2018
Page 1 of 7
Joint Board of Selectmen and School Committee Meeting
Monday, June18, 2018
A Joint Meeting of the Board of Selectmen and School Committee was called to order at 7:00
p.m. on Monday, June 18, 2018in Estabrook Hall of the Cary Memorial Building for the purpose
of holding the sixth in a series of presentations and discussions related to Mental Health Services
provided by the Town of Lexington and the Lexington School Department. Present for the
Selectmen (BOS) were Ms. Barry, Chair; Mr. Pato (7:15 arrival); Ms. Ciccolo; Mr. Lucente; Ms.
Hai; Mr. Valente, Town Manager; and Ms. Siebert, Recording Secretary.
Present for the School Committee (SC) were Ms. Jay, Chair; Ms. Colburn; Mr. Alessandrini; Ms.
Linehan; Ms. Sawhney; and Ian Daily, Acting Superintendent of Schools; Val Viscosi, K-12
Director of Guidance;Julie Fenn, K-12 Physical Education and Wellness Coordinator; Jill
Gasparini, School Health Services Coordinator.
Also present were:Wendy Rundle, Facilitator; Charlotte Rodgers, Director of Human Services;
Melissa Interess, Assistant Director of Senior Services; and Tony Serio, Youth and Family
Services.
Town and School Staff Presentation Regarding Mental Health Services
Ms. Rundle opened the meeting by restating the framing question that has formed the foundation
of these discussions: “What should be the role of the Municipal and School departments and the
community in providing mental health services to the Lexington community?”
Mr. Valente said,atthis sixth meeting, staff willmake recommendations forhow toimprove
mental heath services provided by the Town and Schoolsbutcontinuecurrent programs/services
because they are “strong and appropriate.”The recommendations arebased onthediscussions at
the fivepreviousSchool Committee and Board of Selectmen Joint meetings, comments from the
public, and staff deliberations. These recommendations should bethought of as “the what” but
not “the how” of what will beaccomplished; actionswill depend on staffandfinancial resources,
as well asinput from the new Town Manager and new Superintendent of Schools. To coordinate
efforts going forward, a Mental Health Task Forcehas been formed whichwill report directly to
the Town Manager and Superintendent of Schools. The recommendations arealso“sustainable”
and include a coordinated community training program to improve early identification of mental
health issues.
Ms. Viscosi reviewed the four phases/entry points of Lexington’smental healthmodel:
identification, prevention, intervention, and post-vention. This modelunderpinned all previous
discussions andwill continue toframe efforts going forward, although the prevention phase will
be emphasized so services are proactive and notonlyresponsive. Ms. Viscosi reported that one
of the goals of the coordinated community trainingprogramwill be to build a more positive
community culture that willhelp achieve/maintain mental health and wellness.
Joint Meeting –June 18, 2018
Page 2 of 7
Ms. Viscosisaid, in answer to the framing question, staff have emphatically concluded that the
Town does/will play a role in providing mental health services to the communityin two
particularareas: 1) it will provide24/7 response for residents of all ages;and 2) it willprovide
sustainable,ongoing programs/services in conjunction with mental health partners.In order to do
this, School and Municipal staff will collaborate; provideinformation,referrals, crisis
intervention, short-term counseling, intervention, education and training; assess needs; identify
barriers; align with changing community demographics; and includeof other community
partners in discussion and the shared mission.
Ms. Viscosi listed several key points gleaned, to date,from community feedback(comments are
still being received). The Town should reduce the stigma of mental illness; serve all age groups;
reachoutto diverse populations; improve access to services; reduce isolation and loneliness;
provide a safe place for teens; increase education and training opportunities; improve
communication and interdepartmental collaboration.
Thefeedbackabovewas incorporated into three staff recommendations:
Improve Communication and Collaboration between School and Municipal Leadership
Teams
Create a sustainable internal infrastructure by formalizing the Mental Health and
Wellness Task Force(Initially a grant-funded effort). Task Force membership will
include representatives from School Guidance and Counseling; School Nurses; Human
Services; Health,Police; Fire.
Develop and align protocols, policies, procedures between departments.
Engage community stakeholders by establishing clear communication and roles.
Ensure that mental health services are accessible to residents of all ages
Provide information about the mental health services offered through the Town (both
municipal and school) with improved promotional strategies, use of web-based tools,
social media, forums, and public events(such as Discovery Day).
Develop a multi-year planthat willstrengthen mental health programs and services
(staffing and programming).
Recognize the diverse needs of the Lexington community and provide specific outreach
andservices to subgroups.
Reduce the stigma around mental illness.
Implement internal education and training for staff.
Develop coordinated community training to improve early identification and prevention
of mental health issues, substance use/abuse, and suicide through evidence-based
practices such as QPR (Question, Persuade, Refer), Mental Health First Aid, Signs of
Joint Meeting –June 18, 2018
Page 3 of 7
Suicide, SBIRT (Screening, Brief Intervention, Referral to Treatment), and Preventure.
(QPR sessions will start in the fall and other initiatives are planned such as Narcan
training and a program for parents on vaping.)
Provide resource “hubs” that maximize access to mental health and wellness information
(Town Offices; Schools; Community Center; Library).
Ongoing evaluation of education and training programs.
In closing thestaffpresentation, Ms. Rodgers asked the Board of Selectmen and School
Committee for theirsupport of therecommendations andthe resources necessary to achieve the
goals.
Mr. Lucente (BOS) started off the Boards’ comments by professing surprise at the generality of
the recommendations. BecauseAnnual Town Meeting 2018 approvedclose to$100,000 for the
mental health initiative, he wasexpectingstaff to advocate formorespecific approaches, such as
additional staffing or contractedreferral service providers likeInterface.BoththeBoards andthe
communityhave been anxious to initiatesomethingconcrete. Mr. Lucente had hopedto hear a
strategy thatwouldimprove access to servicesin the near termthat could prevent crisesbefore
they happen.
Ms. Lenihan (SC) concurred with Mr. Lucente’s assessment. Sheagreedthat a multi-year plan,
such as the one presented,is important but acute needs should be addressedas soon as possible.
A referral service such as Interface would addressaknownneed for a reasonableprice
($15,000/yr.), at least in the interim as the Task Force begins its work. Ms. Lenihan noted that all
but one community that has contractedwith Interface continuesto use the serviceand thatthe
one that left wants to resume.
Mr. Pato (BOS) agreedthat there should bebothconcrete recommendations as well as abig-
picture strategy. Until now, he had not known how much a year’s contract with Interface would
costsohe had been reluctant to support anything until it was presented in the form of a request.
Ms. Jay (SC) also agreed. She believesmembers of both Boards are ready for more substantive
recommendations. Interface is one of several referral providers that couldfill the gap to service
access.In addition,Ms. Jayalsobelieves that some of theother general recommendations could
be broken into concreteaction itemsand thatbothBoards and the community want to know,
with greater specificity, the moreimmediatestepstobe taken.
Respondingto the comments, Mr. Valentesaid there areconcrete steps within the broader
recommendations. If the Boards feel that hiring Interface is a high priority, itcan be done. Prior
to making the recommendations, staff discussed referral services,like Interface, thatcould play a
role on the School side butalesser of one on the Municipal sidebecauseInterface covers the
same hoursasTownstaff.He noted as well that Interface wouldalsorequire a two-year contract
and cost $28,000 for that period;staff was unsure thiswould bethe best use ofavailablefunds.
Additionally,thenew Town Manager andnew Superintendent of Schoolswould need to be part
of anymoregranularrecommendations.
Joint Meeting –June 18, 2018
Page 4 of 7
Ms. Hai (BOS) said it appears as thoughmorespecific steps might require an additionalmeeting.
Mr. Valente said itwould be helpful ifthe Boards identifiedthe high priority items within the
recommendations. Ms. Hai said, because the recommendations are so general,it wouldbe hard
to rankthem.
Ms. Colburn (SC) asked how staff felt about hiringInterfaceand if doingsowouldget inthe
way of the Task Force.Mr. Valente and Ms. Rodgers saidit would not be problematic. Ms.
Colburn saidshe believeshaving a resource such as Interface would be helpful for the Schools
outside of school hours; it would also enablesomeone to access help without needing to book an
appointment with Town or School staff.
Mr. Alessandrini (SC) agreed. He believes Interface will also provide access for everyone,both
inside and outside the School community. Being able to access support onlinealsowill be
beneficial.
Ms. Barry(BOS)agreed that the Boards had beenexpecting specifics, although the timing is
difficultwith new Town and School leadership coming onboard. However, she is frustrated that
the recommendations as presented seem to stallforward movement over the summerand there is
an imperative to provide help to the people of the community that need it. The William
James/Interface option seems to fill a spacein the spectrum of services for acomparatively small
investment. She believes that Town and School staff are now collaborating better than when the
mental health discussion began a year ago but she also believes Town leaders have an obligation
to provide the help the communityis asking for.
Ms. Ciccolo(BOS)said she, too, islooking formore specificity. Since the prevailing sentiment
seems to beto hire Interface, she asked if doing so would preclude hiring additionalin-house
staff or other consulting servicesand if deliberations like thisarestill ongoing.
Ms. Viscosi saidshe believes thereiscurrentlygood momentum but she understands the
frustrationsthat have been expressed.She assured the Boards thatwork thatwill not be stalled
over the summer as the “how to” pieces are already being put together. She notedthat anew
level of collaborationas been reachedbetween the Schools and the Townand that theTask Force
providesa sustainablestructureforthefuture, although it isnot meant to be a cure-all.She is
concerned, however,about rushing ahead before new leadership is onboard but she also believes
a more concrete list can be shared at the next joint meeting. Ms. Viscosi feels positively about
hiring Interface: it would not get in the way of the Task Forceanditwould allow School staff
not spend so manyhourshelping students/familiesaccess services. It would also increase access
for thatportion of the community that is uncomfortableaskingfor help within the School/Town
systemdue to stigma/privacy concerns.
Ms. Rodgers said that “breaking down the recommendations” is what the Task Force is doing
right now. She agreed with the need for a more robust web presence but staffing to bring that
work in-house is a concern. She questionswhether bringing on a clinical staff person or an IT
staff person would be the better choice, if resources allow for one or the other.Interface builds
Joint Meeting –June 18, 2018
Page 5 of 7
an interactive website for its clienttownsand she sees a website as a way of making the
community more aware of the services that are available. Another strategy to get the word out
about services are the resource guides and cardsthatare being developed for distribution through
the Library. Ms. Rodgers stressed that the Townalreadyprovides24/7 coverage through
AdvocateswhichHuman Services, Police, and Fire all can access.
Ms. Ciccolo (BOS) questionedwhether the Town would considersteppingaway from its
relationship with Interface afterthetwo-yearcontractif other resources are identified/developed
in the meantime. Ms. Alessandrini (SC) said that hiring Interface buys time while other issues
are being worked out.
Mr. Lucente (BOS) said that the data gathered by Interface shouldbe useful to the Task Force.
Given the moderate investmentand positive staff feedback, it seems a practical planto spend
$15,000 of the FY19 $100,000 appropriation.
Ms. Hai (BOS) asked who would own the website and database that Interface creates. Ms.
Viscosi said that Interface would own it if the Town discontinued therelationship but the Town
will have learned from the databaseand from having the website. Interface also providesmental
healthinformation in several languages and itfacilitates appointment-making,matches insurance
acceptance to policy holders, anddoesfollow-ups.
Ms. Rodgers noted thatTown staff provide many of the same services, including a database of
service providers throughtheYouth and Family Serviceswebsite. Staff provideapersonal
connection and they assistfamilies in thesearch for appropriate services. Staffalsofollow up to
make sure services are adequate. However, Ms. Rodgersdidnote that Interface is available to all
ages, not just youth and families. She clarified that Interfaceonlystaffs phonelines Monday-
Friday 9 a.m. to 5 p.m., similar to the Town staffschedule,but the website is accessible no
matter the hour.
Ms. Interess noted thatanother benefit to Interface is the ability to access the services via
multiple methods. Since many people first access mental health services through their primary
care providers, the Town could market access to the Interface byreaching outto doctors or
clergy. Lexington’s mental health services are only as good asitsoutreach.
Ms. Colburn (SC) asked if citizens can access Advocates services on their own. Ms. Rodgers
said theyareable to do so without the assistance of staff. This, too, should be marketed to the
community.
Ms. Fenn said that staffall came into the collaborative process with ready listsof
recommendations but taking a step back to discuss, collaborate, and consider was a healthy
process. Integrating thenew leadership is also vital to future progress. Ms. Fenn noted that staff
will also be trained in thenew Preventure program, an early detection model, which is seen as
offering innovative tools and strategies.
Joint Meeting –June 18, 2018
Page 6 of 7
Mr. Lucente asked when staff would be ready to make concrete recommendations. Ms.Viscosi
said that there will be recommendations with budget considerationsmadein thefalland more
than one year of funding requests may be necessary. Ms. Rodgers cited the grant process as well
that offers another three years of funding after the initial pilot yearthat isunderwriting the Task
Force process.
Ms. Sawhney (SC) noted that, becauseSchool willnotbein session, it will be harder to get the
wordout about community access toAdvocates. She urged staff to aggressively market the
service now, with everyavailable means, in order tobridge the two-monthsummer. Ms. Ciccolo
(BOS) agreed andalsoencouragedheavypromotion ofcurrent services and aroll outofthe new
strategies in the fall,such ashiring Interface or providing a clear list witha marketing plan.
Ms. Lenihan (SC) asked what would have to happen in order to move ahead with Interface and
how much time the process would take. Mr. Valente said he is not sure if the procurement
process is obligatoryin this case; contracting with Interface might be exempt because it is
medical or because of therelatively lowspending threshold. If procurementwas necessary, it
would take 2-3 months to implement.
Ms. Rodgers said the Interfaceprocess itselfwould take 3-4 monthsbecause of the need to set up
staff members as Interface contactswho will work with the service. Interface also requires
substantialcommunity outreachefforts to be made.
Ms.Barry (BOS)noted that the School Committee has already had a presentation from Interface.
Sheasked Mr. Valente to set up asimilar presentation foran upcoming Board meeting.
Ms. Hai (BOS)asked if the pressure from the Selectmen and the School Committee to hire
Interface is forcing staff into a direction theywould otherwise not take. Ms. Fenn said, based on
the research done by the Human Services Committee intoother towns’ mental health programs,
she sees no reason not to move toward hiring a servicelike Interface. Ms. Rodgers said that staff
is still vetting the options and trying to make sure the available funds stretch as far as they need
to. She suggested that theTask Force might decide to write a grant proposal for the nextthree
years of the CHNA grant that would sharereferral service and/or othercosts with the Town.
Mr. Alessandrini (SC) saidthe proof of the value of Interface is that other Towns continue to use
it. The Boards coulddecide toapprove the expense of funds now so that the service is up and
ready in the fall. Ms. Viscosi said staff are still discussing how best to use available funds.
Public Comments
Valerie Overton, 25 Emerson Gardens/DiversityAdvisoryTask Force, said she applauds the
collaboration across departments but is not sure that Interface would address gaps with specific
communitygroupssuchthedisabled or parents of children with special needs. She asked that the
“hows” includetopics such as inclusion and diversityand thatless conventional populations be
kept in mind.
Joint Meeting –June 18, 2018
Page 7 of 7
Next steps: Mr. Valente asked that the Boardsallowtime forthe Mental Health Task Force to
process the feedback from tonight’s meetingand to finalizetherecommendations they are poised
to make.Additionally, the group has not yet had time to reach out tosome of theunderserved
subgroups. He believes, going forward, that thesejoint meetings should continue, at least
annually.
Finally, Mr. Alessandrini and Ms. Colburn(SC) urged the Boards to act, invest the $14,000 to
hire Interface,and not letmoretime go by. Ms. Barrysaid the Board of Selectmen will continue
to discuss mental health issuesover the summer andhear a presentation from Interface. Ms. Jay
said theSchool Committeehas noplanned meetingsover the summer butsaidthey couldbe
scheduled, ifnecessary.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to adjourn at 8:39p.m.
The School Committee followed suit with a 5-0 vote.
Atrue record; Attest:
Kim Siebert
Recording Secretary
June 19, 2018 Goal Setting
Page 1 of 3
Board of Selectmen Goal Setting Meeting
June 19, 2018
A goal setting meeting of the Board of Selectmen was held on Thursday, June 19, 2018,at 8:01
a.m. in Estabrook Hall in the Cary Memorial Building. Ms.Barry, Chair; Mr. Pato;Ms.
Ciccolo(late arrival);Mr. Lucenteand Ms.Hai were present along with Mr. Valente, Town
Manager; Ms. Kosnoff, Assistant Town Manager for Finance; Ms. Axtell,AssistantTown
Manager, and Ms. Katzenback, Executive Clerk.
Also Present:
Rajan Hudson, Management Fellow;Fire Chief Wilson;Police Chief Corr;Ms. Stembridge,
Library Director;Ms. Smith, Assistant Library Director & Head of Technology;Ms. Kowalski,
AssistantTown Manager for Development;Ms. Graglia-Kostos, Human Resource Director;Mr.
Case, Chief Information Officer;Ms. Rodgers, Human ServicesDirector;Ms. Interess, Assistant
DirectorSenior Services;Ms. Tintocalis, Economic DevelopmentDirector;Ms. Battite, Director,
Recreation & Community Programs;Ms. Dean, Community Center Director;Ms. Rice, Town
Clerk;Mr. Newell, AssistantDirector of Facilities;Mr. Valenti, DPW Operations Director;Ms.
Hewitt, Budget Officer;TonySerio, Youth & Family Services;JulieKrakauer, IT Project
Manager;VictorGorospe, IT Project Manager;DorindaGoodman, Director IT;Karen Mullins,
ConservationAdministrator;Sally Peacock, Town Accountant;Gerry Cody; Health Director;
Morgan Steele, Administrative Assistant; John Mazzarall, Police Captain of Administration;
Mike McLean,Police Captain of Operations;John Livsey, Town Engineer;Rob Lent, Director
of Assessing.
Approve Saleof Bond Anticipation Notes
Ms. Kosnoff, Assistant Town Manager for Finance, asked for the Selectmen’s approval of
approximately $12.1 million in bond anticipation notes offered for sale on June 14, 2018 and due
February 2019.
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approveto approve
the sale of $12,116,855,3.00 percent General Obligation Bond Anticipation Notes of the Town
dated June 21, 2018 and payable February 15, 2019 (the “Notes”) to J.P. Morgan Securities LLC
at par and accrued interest plus a premium of $113,777.27;and
Further approvethat in connection with the marketing and sale of the Notes, the preparation and
distribution of a Notice of Sale and Preliminary Official Statement dated June 6, 2018, and a
final Official Statement dated June 13, 2018, each in such form as may be approved by the Town
Treasurer, be and hereby are ratified, confirmed, approved and adopted;and
Further approve that the Town Treasurer and the Board of Selectmen be, and hereby are,
authorized to execute and deliver a significant events disclosure undertaking in compliance with
SEC Rule 15c2-12 in such form as may be approved by bond counsel to the Town, which
June 19, 2018 Goal Setting
Page 2 of 3
undertaking shall be incorporated by reference in the Notes for the benefit of the holdersof the
Notes from time to time;and
Further approve that we authorize and direct the Treasurer to establish post issuance federal tax
compliance procedures in such form as the Treasurer and bond counsel deem sufficient, or if
such procedures are currently in place, to review and update said procedures, in order to monitor
and maintain thetax-exempt status of the Notes;and
Further approve that each member of the Board ofSelectmen, the Town Clerk and the Town
Treasurer be and hereby are, authorized to take any and all such actions, and execute and deliver
such certificates, receipts or other documents as may be determined by them, or any of them, to
be necessary or convenient to carry into effect the provisions of the foregoing votes.
FY2018-2019 Selectmen's Goal Setting
Introduction
Ms. Barry emphasizedthe meeting objective is to seekconsensus on the Board’s goals and work
plan for FY2019-2020.Ms. Barry statedas there are52goals to review, there will be no public
comment.
Review Status of FY2018-2019Goals
Mr. Valentereviewed the organization of the binderandprovided a status of several of the Board
of Selectmen goals from FY18–FY19.
Discuss Proposed Goals, FY2019-2020
Ms. Barry stated the Board will review the proposed goalsfor FY2019-2020thathave been
organized in three categories descending fromhighto mediumtolowpriorities.Ms. Barry
reiterated the objective is to identify the Board’sgoals not necessarily create the solution today
and to determine if certain items should not be designated as Selectmen goals but need further
discussion or action from another department or committee. The Boardreviewedthe proposed
goals and policies,shared perspectives and clarifiedprioritiesas the first step in refining the list.
Ms. Barry stated that the next step is to further discuss and refine the proposed goals at a future
Board of Selectmen meeting.
A recess was taken at approximately 11:45 a.m. to break for lunch. The meeting resumed at
12:20 p.m.
Executive Session
Ms. Barry recused herself as her husband is employee of the Town. Ms. Ciccolo presided.
Upon motion duly made and by roll call, the Board of Selectmen voted 4-0 to approve to go into
Executive Session under Exemption 3 to discuss strategy with respect to collective bargaining
related to the Library Union; further to discuss strategy with respect to collective bargaining
related to the Public Works Unionand to reconvene in Open Session only to adjourn.Further, it
was declared that an open meeting discussion may have a detrimental effect on the bargaining
position of the Town.
June 19, 2018 Goal Setting
Page 3 of 3
Adjournment
Upon motion duly made and seconded, the Board of Selectmen voted 4-0to adjourn at
approximately 1:09 p.m.
A true record; Attest:
Kim Katzenback
Executive Clerk
06/25/2018 –Selectmen’s Meeting
Page 1 of 10
SELECTMEN'S MEETING
Monday,June 25, 2018
A meeting of the Lexington Board of Selectmen was called to order at 6:30 p.m. on Monday,
June 25, 2018 in the Selectmen’s Meeting Room of the Town Office Building. Ms. Barry, Chair;
Mr. Pato; Ms. Ciccolo (late arrival); and Ms. Hai were present as well as Mr. Valente, Town
Manager;Ms. Siebert, Recording Secretary. Mr. Lucente was absent.
Selectmen Concerns and Liaison Reports
Ms. Barry asked Board members to update the office calendar with vacation dates to facilitate
meeting scheduling.
Ms. Barry reminded Board members, in their liaison roles, to report relevant Town committee
developments during the “SelectmenConcerns and Liaison Reports” portion of Selectmen’s
meetings.
Ms. Barryinvited the Lexington community to aretirement party in honor of Town Manager
Carl Valentethatwill take place on Thursday, August 2, 2018 from 4-7 p.m. in Battin Hall of the
Cary Memorial Building.
Liquor License—Change of Management—Bertucci’s
All the necessary paperworkhas been submittedfor a change of manager on the All-Alcoholic
Common Victualler Liquor License for Bertucci's Restaurant Corporation d/b/a Bertucci's Brick
Oven Ristorante. The proposed manager, James Ross, has submitted an Alcohol Awareness
Training Certificate and completed the required CORI check.
Mr. Ross reportedthat althoughtheBertucci’sCorporation filed for bankruptcy several months
ago,the Lexington location has signeda new lease, expiring in 2023,and thenewcorporate
owner, Robert Earl of Earl Enterprises, intends tobring backmuch ofthe original menu.
Upon motion duly made and seconded, the Board of Selectmen voted 3-0 to approve the
application reflecting a change of manager and issue an All Alcoholic Common Victualler
License to Bertucci's Restaurant Corporation, d/b/a Bertucci's Brick Oven Ristorante, 1777
Massachusetts Avenue.
Town Manager Search Update
Alan Gould, Buzz Stapczyncki,and Liz Menzinger of MunicipalResources, Inc.(MRI)provided
astatusreportof thesearch to hire Mr. Valente’s successor. To date, MRI has interviewed each
member of the Board of Selectmenandmet witha variety of stakeholders:the Screening
Committee; the Senior Management team;each Assistant Town Manager; a group of Town
employees;representatives fromeach of the Town boards and committees;andFormer
Selectmen andTown Meeting members.Acommunity “listening session”has been held.
Thedeadline for candidate applicationsis July 9, 2018. So far, 13candidateshave appliedbut
Mr. Gould believesthe bulk of the resumes will come in during the last week of the application
06/25/2018 –Selectmen’s Meeting
Page 2 of 10
periodand thatmany of those will be “high-quality candidates”, gleanedfrom MRI’s direct
recruitment efforts. So far, the majority ofcandidates hailfrom Massachusetts but someare
from Connecticut, California, Florida, and Washington, DC. Most are current Town
Managers/Administrators but some have backgrounds inbanking/finance or themilitary.The
Screening Committee will begin interviewson August 15,2018.
In order to keep to the strict time line, Mr. Gouldasked that the MRI team be allowed to work
with Ms. Barry(as Chair)tofinalizecandidateessayquestionsto beready for distribution on
July 9. He stipulated that itis not possible to discuss thequestions in Executive Session andnot
advisable to discuss them in open session.
The Boardmade edits tothe 8-page community profile and candidate statement document. Once
the revised documenthas been prepared,itwill be mailed to all current applicants, posted on the
MRIwebsite, andused as adirectrecruitment tool.
Board membershadno objection to Ms. Barry working with MRI on the essay questions but Ms.
Hai proposed thatthe Chairof the Screening Committee, oranotherdesignated member,be
included so as to fullyengage that group.Mr. Gould said this would befineas long as the
process isnot delayed. Mr. Pato said he, too, issensitive tothetiming buthewould be
comfortable with Ms. Barry making the determinationforhow to proceed.Ms. Barry said she
would reach out the Committee Chair, Mr. Kelley, to see if he or another member is available to
work within the timeline.
Upon motion duly made and seconded, the Board of Selectmen voted 3-0 to approve the
CommunityProfile, Candidate Profile and Challenge Statement document,subject to
coordinatingadditionalnon-substantive edits with the Chair,to be posted on Municipal
Resources Inc. recruitment website.
Approve and Sign Manor House Regulatory Agreement
As part of the Manor House condominium project,located on Woburn Street near Lowell Street,
the developer is required to provide six affordable units for sale.The terms of this affordable
housing agreement are stipulated in the Local Initiative Program (LIP)regulatory agreement,
which requires approval by the Board of Selectmen.The affordable unitsare tobesold at prices
specified in the regulatory agreement to persons or households with incomes at or below eighty
80% of the regional median household income.
Liz Rust, Regional Housing Services Office, presented information about theagreement, noting
for the recordthat she also directs housing lottery work for the Sudbury Housing Trust,the agent
for this project. Her dual rolein this efforthas been documented and filed with theTown Clerk.
Theaffordableunitsarenowbeing constructed;thehousing lottery has been held,andthebuyers
areready to move in once the units are completed. The units will have perpetual deed
restrictions that protect affordability going forward.
Upon motion duly made and seconded, the Board of Selectmen voted 3-0 to approve and
authorize the Town Manager to sign the Local Initiative Program -Regulatory Agreement and
06/25/2018 –Selectmen’s Meeting
Page 3 of 10
Declaration of Restrictive Covenants for Ownership, for the Manor House of Lexington, located
at 2 Manor Terrace.
Bicycle Advisory Committee Update
Peggy Enders, Chair of the Bicycle Advisory Committee, briefed the Board regarding
Lexington’s secondbronze level Bicycle Friendly Communityawardand the upcoming plans for
the 25th Anniversary of the Minuteman Bikeway.
Ms. Enders said the award, bestowed by the League of American Bicyclists, has become more
important over time withgrowing interest in bicycling as a form of recreation and transportation.
The Bike Friendly program provides a roadmap foreducation and advocacy for bicycle use.
th
Lexington is one of 450UScommunities to receive the award;Massachusetts ranks 4in the
nationfor bike friendliness.
Ms. Enders saidhigher-level awards(Silver and Gold)are harder to achieve becausethe League
of American Bicyclists is pushing for communities to do moreto encourage bicycling.She noted
thatMITLincoln Labsin Lexington as awarded the Gold-level award for accommodating
bicycle commuters. The “steps to silver”,as outlined by the League’s Report Card,identifythese
areas that Lexington should focus on:
Expand and improve bicycle infrastructure, particularly through protected lanesor
separated shared-use paths;
Continue to increase quality bike parking;
Improve/expand Safe Routes to School program in all schools but particularly at the
middle school level;
Expand bike education information for adult bicyclists and motorists;
Improve data collection and enforcement of road-sharing rules, particularly those that are
likely to protect from injury;
Follow through on the creation of a Bicycle Master Plan by dedicating staff and resources
to the effort;
Create a bicycle count program.
\[Ms. Ciccolo arrived at this point in the meeting.\]
Ms. Enders saidthe above information will be given to the Planning Department foruse in the
formulationof theComprehensive Plan. The Report Card will also be posted onthe
bikeleague.org website. Ms. Enders presented the Bronze Award to the Selectmen, asking that it
beframed and displayed,aswasthe previousbronzeaward.
Ms. Enders said, even working with Town staff, it took about 2 months to complete the detailed
Bike Friendly Award application. The Selectmen thanked Ms. Enders for her efforts.Mr. Pato
said he would like to seeimprovements to the biking infrastructure and culture that would
alleviatesome of thetraffic congestion. Ms. Ciccolo said she is happy with the bronze award but
hopes to raise the status to silver as the Selectmen pursue theirstated goal of achieving greater
bicycle and pedestrian safety. Ms. Ciccolo added thatthe level of crashes involving bicycles,
06/25/2018 –Selectmen’s Meeting
Page 4 of 10
904,seems alarmingly high; Ms. Endersbelieves the number is calculated by a method that leads
to high crash estimations.
th
The 25Anniversary of the Minuteman Bike Path will be held onSaturday, September 29, 2018
(rain date Sunday, September 30, 2018);all three Minuteman Bikeway townswill participate.
Arlington, Bedford, and Lexington’sBicycle Advisory committeesarecollaboratingwith each
other and with variousgroups in the towns. In Lexington, the Bicycle Advisory Committee is
working with the Munroe Center for the Arts, the Tourism Committee, the Retailers Association,
the Historical Society, Cary Library, and the Visitors Center to hosta partyonthe Visitors
Center’s lawn. Other activitieson the bike pathmay include a “whistle stop” tour for dignitaries,
such as the Selectmen and/or Governor Baker. There will be “meet and greet” opportunities in
each of the towns as well as refreshments.Ms. Enders asked that the Selectmen consider acting
as official “welcomers” and Masters of Ceremony.The full range of activities is stillunder
considerationbut Ms. Enders said the festivities on the Visitors Center lawn willlook similarto
th
the celebration held in 2008 when Lexington received theaward for being the 5
town named to
the Rail Trail Hall of Fame.
Approvals requestedfrom the Boardof Selectmeninclude:1)official support and recognition for
“Minuteman Bikeway Day”, perhaps in the form of a proclamation;2) permission to host
ArtsOffRoad visual arts and music eventsin nine locationsalongsidethe Lexington section of
the trail; 3) approval to participate in the “Haiku Along the Bikeway” project being led by
Arlington. Ms. Enders noted, with regard to the haiku, that DPWDirector Dave Pinsonnaulthas
yet to decide whethertemporary paintcan be usedon the bikeway surface. Ms. Enders said she
would beback before the Selectmen for permission to post promotional lawn signs.
Mr. Pato said heis aware the Bike Committee has been trying to recruit volunteers for the event
andhewould be happy to be one of them.Mr. Pato and Ms. Barry asked that fundraising efforts
be done under the umbrella of the Friends of the Minuteman Bikeway; Ms. Enders confirmed
this was how fundraising we being handled.
Ms. Barry asked thatabutting residents be informed in advance about the musical events.She
askedMs. Enderstocontact the Selectmen’s Office witheventrequestsgoing forward.
Ms. Ciccolo asked Ms. Enders to consider including a children’s decorate-your-bike/bike parade.
Ms. Enders agreed and said she hopes to have the Police provide a bike safety event geared
toward children.
th
Ms. Hai said she is happy to see the 25anniversary banners now on display and plans to
participate on the day of the event. Ms. Enders thanked Assistant Town Manager for
Development Carol Kowalski for her assistance in havingthe banners installed. Ms. Barry also
recognized the DPW staff who worked overnight to hang the banners.
Update from Residential Exemption Policy Study Ad Hoc Committee
As Selectman liaison, Mr. Pato extended his thanks tothe members of theResidential Exemption
Policy Study Ad Hoc Committee:Mark Andersen,Chair;Sara Bothwell Allen; Vicki Blier;
Howard Cloth; Katie Cutler; Thomas Whelan; and John Zhao. Mr. Anderson provided an update
06/25/2018 –Selectmen’s Meeting
Page 5 of 10
on the Committee’s progress, asked for Selectmen input,and requestedan extension of the
Committee’swork timeline.
Mr. Andersenspecifiedthat a residential exemption would be revenue-neutral and thatitis, in
essence, atax-shift benefittingowner-occupied properties. The Committee beganits work in
February 2018 by revisiting the work of the previoustax exemptionad hoc working group. Since
February, the Committeehassurveyed an applicable residential property; discussed
implementation by the Assessors’ Office; gathered information from other communities;
explored (toadegree)the means-tested senior tax exemption aka the Sudbury Model; and held a
public hearingto gather inputon May 29, 2018that was attended by 19 people.Attendees
expressed a range of opinions, fromstrong supporttoskepticism that the exemption would have
a meaningful impact.Questions about implementation and policy-setting were asked.
One dilemmathe Committee encountered was choosing anexemptionpercentage(0-35%)for
modeling purposes. A“modest” percentage of 10%was chosen;while the committee did not
want to inflate expectations, Mr. Andersen notedthatahigher apercentagewouldhaveincreased
the benefitcalculation.
Thelist of tasks the Committee still needs to performincludes:
Continue to discuss/come to consensus on second-order effects of implementing
residential tax exemption, such as migration (will people leave Lexington because of it);
housing affordability; development; Town budget impacts, New Growth;
Studyfurther themeans-tested “Sudbury” senior exemption model;
Survey residents;
Consult experts;
Study empirical data;
Hold a public meeting re: Sudbury model;
Deliver final report to the Selectmen.
The Committee asked the Selectmento:
Ratifythe Committee timeline though the end of the current calendar year;
Provide input into the community survey process;
Endorse thedirect comparison of means-tested Senior exemption versus Residential
Exemption;
Revisit, but not necessarily alter, the Committee charge.
On a related note, Mr. Andersen observed that the concept of homeownership has come under
questionin recent years, particularly for millennials.Ifthe tax exemptionfavorshomeownership,
but homeownership isalessdesiredsocietalgoal, the Committee questionsthe long-term
efficacy ofapplyingsuch a policy.
Ms. Hai saidshe believesthe residential taxexemptionpolicy holds great potential to help
residents. She is intrigued what an evaluation of the Sudbury model might show and believes it
important to examine whether an exemption would have an impact on migration. She supports
the extended timeline.
06/25/2018 –Selectmen’s Meeting
Page 6 of 10
Ms. Ciccolo agreed that extending the timeline would be productive and helpful. She would also
like to see acomparison of the two exemption models. She is concerned that the exemption
would pit one group against another and that it might have the effect of making non-fixed rents
more expensive.Ms. Ciccolowants to make sure the Town understands why seniors decide to
leave,rather thantry tosolve the wrong problem.
Ms. Barry also agreed to extend the timeline, beyond the end of the year ifnecessary, but the
committeecharge will have to be amended. She asked Mr. Andersen to work with Mr. Pato to
craft the necessary text. Ms. Barry also supported delving into the means-tested model.
Mr. Pato applauded the even-handed and diligent approach taken by Committee to grapple with
the questions before them. For the purpose of clarity, he noted that the exemption would improve
matters for some at the expense of others. The language of the Sudbury model is now being
amended; once it is, Lexington will take a closer look at it. He agreed that bringing in experts to
provide education on this complex issue is commendable and advisable.
Ms. Ciccolo and Ms. Barry suggested that the survey of residents would be done in conjunction
with another survey effort. Mr. Andersen agreed this would befor thebest. Various possibilities
were discussed, such as theCouncil on Aging, theCouncil on the Arts; the Comprehensive Plan;
and the Vision 20/20 Committee. Mr. Pato notedif the survey is to be mailed to a wide audience,
funding will most likely be needed.
Approve Year-End Budget Transfers
Carolyn Kosnoff, Assistant Town Manager for Finance, presentedyear-end FY18 budget
transfer requests:
Salary Adjustments
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to transfer $601,330
from the salary transfer account to the fire suppression regular wages account as appropriated by
a vote of the Annual Town Meeting.
Ms. Barry recused herself on thenext vote as her husband is employed by the Lexington Police
Department. Ms. Ciccolo assumed the role of Chair.
Upon motion duly made and seconded, the Board of Selectmen voted 3-0 to transfer $1.020,000
from the salary transfer account to the Police administration regular wagesas appropriated by a
vote of the Annual Town Meeting.
Ms. Barry returned to the role of Chair.
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to transfer $25,000
from the salary transfer account to Comptroller overtime as appropriated by a vote of the Annual
Town Meeting.
Revolving Funds
06/25/2018 –Selectmen’s Meeting
Page 7 of 10
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to increase the Senior
Services Revolving Fund by $10,000.
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to increase the PEG
Access fund by $10,000.
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to increase the Visitors
Center Revolving Fund by $13,000.
End of Year Transfers
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to transfer $29,502 to
Fire Suppression Overtime account from a combination of Fire Suppression Professional
Development and EMS Small Equipment.
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to transfer $10,000
from the Comptroller Overtime budget to the Assessor Legal Expenses to support an Appellate
Tax Board (ATB)casethat is scheduled for July 17, 2018.
David Kanter, Precinct 7 Town Meeting member, asked how much remains in the Transfer
account after all the transfers have been subtracted. Ms. Kosnoff said the amount,is about$1M.
Ms. Kosnoff said the $106,000 Reserve Fund Transfer to the Facilities budget for the School
Master Plan, asdiscussed at the June 14, 2018 Summit meeting,has yet to come before the
Appropriations Committee. If the Appropriations Committee does not support the School
Committee’s request for this transfer, the funding will be taken from the FY18 School Operating
budget.
Decision to Rescind MGL 59, Section 2D, Assessment of New Construction
Mr. Pato noted that this item has been before the Board on several occasions. Action was
deferred to allow time for public comment.
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to rescind its vote of
December 1, 2003 to reject the provisions of Massachusetts General Law Chapter 59, Section 2D
and make those provisions applicable in the Town for fiscal years that begin on or after July 1,
2018.
Review Extension of Munroe Center of the Arts License Agreement
Mr. Valente stated that the Townfirstentered into a license agreement with the Munroe Center
for the Arts(MCA)in 2008. Theagreementmust be extended each year by the expiration date of
June 30.Before extendingthe agreement,Mr. Valenteis seeking comments, particularly as they
relate to the license rental payment of $2000 per monthwhich hasnot increasedsince 2008.Mr.
Valente noted that there have been two large capital improvements at the Munroe Center: a roof
replacement and windows replacements. The roof replacement was paid for by the Center
through a temporary rent increase; the windows will be paid for through Community
Preservation funds.
06/25/2018 –Selectmen’s Meeting
Page 8 of 10
Ms. Hai, the Selectmen liaison to the Munroe Centerfor the Arts, said that the community places
a high value on the arts. She believes the rent charged the Munroe Center to be comparatively
more than the nominal amounts other towns charge their arts groups foruse oftown-owned
spaces. Additionally, MCA covers building maintenance, such as theroof, wiring, and insulation.
Mr. Pato said he is proud that Lexington supports the arts in a town-owned space; he is
comfortable with the rental rate.
Ms. Barry asked how long the lease is. Mr. Valente said the lease is one year/renewable; the
alternative would be an RFP which would allow a lease as long as 5-years. Ms. Ciccolo said she
is comfortable with the rent amount but suggested it might be advantageous to the Munroe
Center to have a longer lease, especially since it pays for building maintenance expenses.
Christina Burwell, Executive Director of MCA, said she believes the Munroe Center to be good
tenants that have contributed substantially to building improvements including the new roof, a
new parking lot, ice dam protection/heat wiring,duct work removal, insulation,andregular
maintenance.She believes the Munroe Center is at the heart of the potential for an expanded
creative economy in Lexington.“The arts make everything better”and provide opportunities for
cross-collaborations and stressreduction.
Dawn McKenna, Tourism Committee Chair, noted there are 71individual art studios in
Lexington and that the arts, as one of Lexington’s attractions, should bethetopic of a broader
communityconversation.In the meantime, she urged the Selectmen to continue the rental
agreement for another yearand agreedthat a longer-term lease might be advantageous to MCA.
David Kanter, Precinct 7 Town Meeting member, asked if there is a legal restriction on how long
the license agreement can extend. Mr. Valente said that licenses are generally supposed to be
“short term,” although the length is not defined. Opening up the license to the RFP process
would potentially lead to competition for the space that might not be advantageous to MCA.
The consensuswasreached that the license for MCA be extended with the same terms for
another year, ending on June 30, 2019.
Approve Memorandum of Agreement with Lexington Public Employee Committee
Ms. Barry recused herself for this item as her husband is employedbythe Town.
It was noted that theBoard of Selectmen and School Committee previously discussed and
approved this matter on April 9 in Executive Session.
The Town has reached an agreement with the Employee Health Insurance Committee
(municipal, school, retirees) to continue the existing agreement for another three years. The only
substantive change is a reopener clause (section 23) should the Group Insurance Commission
eliminate any health insurance plans during the term of thisagreement.
06/25/2018 –Selectmen’s Meeting
Page 9 of 10
Upon motion duly made and seconded, the Board of Selectmen voted 3-0 to approve and
authorize the Town Manager to sign the Memorandum of Agreement between the Town and the
Lexington Public Employee Committee, dated April 13, 2018.
Reporting Structure for Public Information Officer and Town Clerk’s Office
Mr. Valenteproposedatwo-part revision tothe organization of thereporting structure for the
Public Information Officer and Town Clerk's Office: 1) that the Public Information Officer (new
position) be part of the Town Manager's Office; and2) that the Town Clerk's Office report
directly to the Town Manager's Office (with the Town Clerk directly reporting to the Assistant
Town Manager), effective July 1, 2018.Section 9b of the Selectmen-Town Manager Act requires
Board approval of departmental organization changes.
With the recently expanded responsibilities of the Information Technology Department, it is no
longer advantageous for the Town Clerk's Office to report to the Chief Information
Officer.Currently, the Town Clerk's Office works closely with the Town Manager's Office on
matters such as Town Meeting, public records/information requests, and board/committee/staff
training on Open Meeting law matters.
Ms. Barry asked if the payroll for IT would remain under the Town Clerk or shift to another
department. Ms. Valente said this has not been determined. Town Clerk has offered to continue
to do the job.
Mr. Pato, Ms. Ciccolo, and Ms. Hai supported the reorganization as described.
David Kanter, Capital Expenditures/Precinct 7 Town Meeting member, highly endorsed the
changes.
Upon motion duly made and seconded, the Board of Selectmen voted 4-0to approve the Town
Manager's reporting structure for the Public Information Officer and Town Clerk's Office.
Selectmen—Committee Appointments
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 re-appoint Police Chief
Mark Corr as Keeper of the Lockup for a one-year term ending June 30, 2019.
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 re-appoint Kim
Katzenback as Executive Clerk/Office Manager to the Board of Selectmen one-year term ending
June 30, 2019.
Consent Agenda
Approve Minutes
Upon motion duly made and seconded, the Board of Selectmen vote 4-0to approveand release
the Board of Selectmenmeetingminutes ofMay 2,2018; May 7, 2018; May 10, 2018; May 18,
2018; May 21, 2018; May 29, 2018; May 30, 2018 and the minutes of the Joint meeting with the
06/25/2018 –Selectmen’s Meeting
Page 10 of 10
School Committee, May 7, 2018; and to approve but not release the Executive Session minutes
of May, 7, 2018.
Mr. Pato confirmed that substantive revisions he asked to be madewereappliedto the minutes of
May 21, 2018. The changes dealtwiththe inclusion of his statedpreference that non-profit
organizations be consideredaspotential funders for the new Visitors Center.
Executive Session—Exemption 3 Collective Bargaining Update—Police Superior Officers
Ms. Barry recused herself from the Executive Session because her husband is a Police Officer.
Ms. Ciccolo assumed the role of Chair.
Upon motion duly made and by roll call, the Board of Selectmen voted 3-0 to enter Executive
Sessionat 8:24 p.m.under Exemption 3: Collective Bargaining Update—Police Superior
Officersto discuss strategy with respect to salary increases for the Police Superior Officers and
to reconvene in Open Session only to adjourn.It was declaredthat an open meeting discussion
may have a detrimental effect on the negotiating position of the Town.
Adjourn
Upon motion duly made and seconded, the Board of Selection voted 3-0 to adjourn at 8:48 p.m.
A true record; Attest:
Kim Siebert
Recording Secretary
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