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HomeMy WebLinkAbout1981-06-29MINUTES OF PLANNING BOARD MEETING June 29, 1981 The meeting of the Lexington Planning Board, held in Room G-15, Town Offices, was called to order at 7:40 p.m. by the Chairman, Mrs. Wheaton, with members Nichols, Sandy, Smith, Sorensen, Planning Director Bowyer, Assistant Planner Asen, and secretary, Mrs. Salto, present. 132. Approval of Minutes The minutes of the meeting of June 15, 1981, were amended and on the motion of Mrs. Nichols, seconded by Mr. Sorensen, were approved unanimously as corrected. SUBDIVISION OF LAND 129. Battleview, off Young Street: Execution of Covenant: On a motion by Mrs. Smith, seconded by Mrs. Nichols, the Board voted unanimously to execute the covenant and to authorize the Planning Director to sign the covenant and the subdivision plans in behalf of the Board. 130. Lincoln Hills, off Jean Road: Execution of Covenant: On a motion by Mr. Sorensen, seconded by Mrs. Nichols, the Board voted 4-0 to execute the covenant and to authorize the Planning Director to sign the covenant and the subdivision plans in behalf of the Board. Mr. Sandy abstained. 131. Ridge Estates II, off Ridge Road: Execution of Security Agreement: Mrs. Nichols noted that the agreement referred, in one place, to $600,000 and ' questioned whether that amount included the holding ponds. Mr. Bowyer explained the amount of: the bond is $610,000 and the holding ponds are included even though the memo from the Engineering Department shows the amount to be $600,000. When the bond issue was brought before the Board (see minutes of 4/6/81 and 4/15/81), the Board voted to raised the bond amount to $610,000, based on an oral recommendation. The security agree- ment is for $610,000 and the $600,000 figure is merely a cross reference to the original Engineering Department memo. Mrs. Wheaton suggested that a copy of the minutes of the meetings be attached to the security agreement to explain the $610,000 amount. Mrs. Smith questioned the wording of the agreement with regard to "lots numbered...." and "land court lots....." She felt that if the two sets of numbers were not interchangeable, the wording should be changed to show the difference in meaning. Mr. Bowyer explained part (not all) of -the subdi- vision is registered land and the land court has its own numbering system. On a motion by Mr. Sandy, seconded by Mr. Sorensen, the Board voted 4-0 to approve the security agreement and to authorize the Planning Director to sign for the Board. Mrs. Smith abstained from voting because she felt the document was ambiguous in meaning. 132. Trodden Path, Concord Avenue: Release of Lots: It was noted that the docu- ment is missing the page number of the book in which it has been registered. On a motion by Mr. Sandy, seconded by Mr. Sorensen, it was voted unanimously to approve the Release of Lots and to authorize the Planning Director to sign for the Board after the page number had been entered. 133. POLICY: "ADDITIONS TO BUILDINGS IN RD DISTRICTS" The Board reviewed a draft of a "Policy on Additions to Buildings in RD 6/29/81 Page 2 Districts." On a motion by Mrs. Smith, seconded by Mrs. Nichols, the Board unanimously voted to adopt the policy as written. 134. APPLICATIONS TO THE BOARD OF APPEALS 16 Doran Farm Lane, Alfred Cavaretta: Variance, side yard, SP The Board requested that Mr. Bowyer research the floor area to determine if the addition exceeds by more than 10% the floor area presented to Town Meeting. If so, these findings should be added to the recommendation. On a motion of Mr. Sorensen, seconded by Mr. Sandy, the Board voted unanimously to oppose granting the variance for the reasons stated in the draft recommendation and to add appropriate language to the recommendation if the increase in floor area exceeds 10%. 85 Hartwell Avenue, Boston Properties: SPS The Board reviewed a draft recommendation on the application for a special permit, with site plan review. On a motion of Mr. Sandy, seconded by Mrs. Nichols, the Board unanimously voted to approve the recommendation as written. 135. REZONING OF BUCKMAN PARK FOR RESTORATION/CONVERSION OF GARRITY HOUSE The Board reviewed and proposed changes to, a draft report addressed to the ' Board of Selectmen and the Garrity House Committee on what had been Article 62 of the 1981 Annual Town Meeting. On a motion by Mr. Sandy, seconded by Mrs. Nichols, the Board voted unanimously to approve the report as amended. 136. Planning Director's Report Mr. Bowyer explained a change in the status of the Assistant Planner position. The Board of Selectmen have voted to include it as a permanent position in the Town's personnel structure, as a part time position. Effective with the start of the new fiscal year on July 1, the position will be part time (24.5 hours a week) due to reductions in the Town budget dictated by Proposition 2 1/2. As required by the Town's personnel policies, there will be open competition for the filling of the position. Since October, 1980, the position has been ex- perimental. 137. Reports by Members The Board noted receipt of a letter from Paul LaPOinte, 250 Concord Ave., relative to maintenance of the right-of-way of Scott Road, disagreement as the location of boundary lines and erosion on the Minute -Man Ridge II subdivision. It was agreed that a response to the letter would be pre- pared for the Chairman's signature. 138. ELECTION OF OFFICERS As provided in Section 2.1 of the "Procedural Rules," the Board elected officers. For the office of Chairman, Mrs. Wheaton, seconded by Mr. Sorensen, nominated Frank Sandy. Mrs. Smith stated she would abstain from the voting 6_/29/81 Page 3 on all offices because she was informed just before the meeting that the recent practice, having members progress through the offices, would not be followed. Mr. Sandy was elected by a vote of 3-0 with Mrs. Nichols and Mrs. Smith abstaining. For the office of Vice -Chairman, Mr. Sandy, seconded by Mrs. Wheaton, nominated Karsten Sorensen. Mr. Sorensen was elected by a vote of 3-0, with Mrs. Nichols and Mrs. Smith abstaining. For the office of clerk, Mr. Sandy nominated Laura Nichols. Mrs. Nichols declined the nomination and Mr. Sandy withdrew his nomination. Mr. Sandy nominated Jacqueline Smith. Mrs. Smith declined the nomination and Mr. Sandy withdrew the nomination. Mrs. Wheaton noted that the Planning Board Procedural Rules permit the same person to serve as Vice -Chairman and Clerk. Mr. Sandy, seconded by Mrs. Wheaton, nominated Karsten Sorensen. Mr. Sorensen was elected as Clerk by a vote of 3-0, with Mrs. Nichols and Mrs. Smith abstaining. Mrs. Wheaton thanked the Board for its support during her year as Chairman. Mr. Sandy thanked Mrs. Wheaton for her excellent leadership during that time. EXECUTIVE SESSION Upon a motion by Mrs. Wheaton, seconded by Mr. Sandy, it was voted 5-0, by poll of the Board, to go into Executive Session for: 1) discussion of litigation against the Town, and 2) a matter affecting the financial interest of the Town. It was ' agreed the Board would return to its open session only for the purpose of adjourn- ment. At 9:40 p.m. Mrs. Wheaton left the meeting and Mr. Sandy chaired the meeting thereafter. At 9:40 p.m., the Board went into Executive Session. Following the Executive Session, the Board returned to open session at 10:48 p.m. The meeting was adjourned at 10:49 p.m. Karsten Sorensen, Clerk 1