HomeMy WebLinkAbout2018-07-23 BOS Packet - Released SELECTMEN'S MEETING
Monday, July 23, 2018
Town Office Building, 1625 Massachusetts Avenue, Selectmen's Meeting Room
6:30 PM
AGENDA
EXECUTIVE SESSION
1. Exemption 2: Review Employment Agreement-Acting Town Manager(30 min.) 6:30 p.m.
PUBLIC COMMENTS
Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is
limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other than to
ask questions of clarification. Speakers are encouraged to notify the Selectmen's Office at 781-698-4580
if they wish to speak during public comment to assist the Chairman in managing meeting times.
SELECTMAN CONCERNS AND LIAISON REPORTS
TOWN MANAGER REPORT
ITEMS FOR INDIVIDUAL CONSIDERATION
1. William James College-Interface Mental Health Referral Service(20 min.) 7:05 p.m.
2. Approve and Sign Amended Memorandum of Understanding- 509 Woburn Street 7:25 p.m.
(10 min.)
3. Revise Committee Name, Charge and Number of Members: Historic Districts 7:35 p.m.
Commission Ad Hoc 40C Committee(10 min.)
4. Consider Summer Water Use Time Restrictions (10 min.) 7:45 p.m.
5. Center Streetscape- Mass. Ave. Turning Lane Reductions, Waltham Street and 7:55 p.m.
Edison Way(30 min.)
6. Discuss Westview Cemetery Crematorium(15 min.) 8:25 p.m.
7. Review and Approve Letter to Governor's Office/Administration and Finance 8:40 p.m.
Regarding Capital Bond Bill Projects (10 min.)
. Police Radio Console
• Visitors Center Construction Project
8. Sign September Primary Warrant(5 min.) 8:50 p.m.
9. Appointment of Election Officers (5 min.) 8:55 p.m.
10. Selectmen's Goal Setting-Revisions and Ranking of Goals (20 min.) 9:00 P.M.
11. Approve Memorandum of Agreement with Lexington Police Association(5 min.) 9:20 p.m.
12. Approve Letter of Support for LexHab regarding Wright Farm(5 min.) 9:25 p.m.
13. Approve Employment Agreement-Acting Town Manager(5 min.) 9:30 p.m.
14. Review and Approve Creation of the Carl F. and Maureen G. Valente Public 9:35 p.m.
Service Fund(10 min.)
15. Battle Green Requests (10 min.) 9:45 p.m.
. Lexington Minutemen Company
16. Town Manager Appointments (5 min.) 9:55 p.m.
CONSENT AGENDA
1. Approve Annual Review- Comptroller
2. Approve One-Day Liquor License
3. Approve and Sign Proclamation
. 25th Anniversary of Minuteman Bikeway
EXECUTIVE SESSION
1. Exemption 6 (Interest in Real Estate): Historical Society Parking Spaces (20 min.) 10:05
p.m.
2. Exemption 3: Collective Bargaining Update- Lexington Police Association and 10:25
Superior Officers (20 min.) p.m.
ADJOURN
1. Anticipated Adjournment 10:45
p.m.
The next regularly scheduled meeting of the Board of Selectmen is scheduled for Monday,August
6, 2018 at 7:00 p.m. in the Selectmen's Meeting Room, Town Office Building, 1625 Massachusetts
Avenue.
Hearing Assistance Devices Available on Request
All agenda time and the order of items are approximate and Leze la
subject to change. Recorded by LexMedia
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Exemption 2: Review Employment Agreement-Acting Town Manager (30 min.)
PRESENTER: ITEM
NUMBER:
Board Discussion
ES.1
SUMMARY:
Suggested motion for Executive Session: Move to go into Executive Session to discuss strategy with respect
to contract negotiations with nonunion personnel, the Acting Town Manager, and to reconvene in Open
Session. Further, the Chairman declares that an open meeting discussion may have a detrimental effect on
the negotiating position of the Town.
Board will review proposed employment agreement for Acting Town Manager. Agreement will be provided at
meeting.
SUGGESTED MOTION:
NA
FOLLOW-UP:
Board to vote Agreement in open session.
DATE AND APPROXIMATE TIME ON AGENDA:
7/23/2018 6:30 p.m.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
William James College-Interface Mental Health Referral Service (20 min.)
PRESENTER: ITEM
Charlotte Rodgers, Director, Human NUMBER:
Services Dept.; Tanya Snyder, Clinical
Supervisor/Interface I.1
SUMMARY:
No vote is requested for this agenda item.
The Board requested a presentation regarding the William James College INTERFACE Program.
SUGGESTED MOTION:
NA
FOLLOW-UP:
Should the Board wish to proceed with a program such as this one, a request for three quotes is required under
the Procurement Statute.
DATE AND APPROXIMATE TIME ON AGENDA:
7/23/2018 7:05 p.m.
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Steps for On-Boarding a New Community
Step 1: INTERFACE sends the contract and invoice once the contracting agency
is identified (sent by Finance Department within WJC)
Step 2: A community liaison is identified by the community. This person
requests community meetings, helps facilitate the marketing strategies,
acts as the link to, and the manager of the town webpage (INTERFACE
creates the template).This person also provides any feedback to
INTERFACE regarding the service etc. In addition, INTERFACE will send
the town activity reports directly to this individual and they will assume
the distribution to others within the town. (unless others are asked to
be included on the town activity reports)
Step 3: INTERFACE begins the resource mining for potential new additions to
our database based on information from the community liaison and
other known information about the surrounding area.
Step 4: The liaison sends INTERFACE a list of the current providers that are
often used for Behavioral Health referrals in the community.
INTERFACE will cross reference this list with the database and reach out
to these providers directly informing them of the service and securing
an additional partnership with these providers.
Step 5: INTERFACE schedules a meeting with the appropriate stakeholders in
the community to officially launch the helpline service.
all rights reserved,William James College 2014
O 2015 William James College, Inc, All rights reserved.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve and Sign Amended Memorandum of Understanding - 509 Woburn Street (10 min.)
PRESENTER: ITEM
Carl F. Valente, Town Manager; Peter NUMBER:
Kelley, Owner/Trustee, Manor House;
Brian Kelley 1'2
SUMMARY:
A vote is requested for this agenda item.
The Memorandum of Understanding between the Town and Peter C.J. Kelley, Owner and Trustee of the
Manor House, located at 425 Woburn Street, has been amended to:
. reflect the work that has now been completed, as required in the previous MO U;
. reflect that in exchange for the payment of$25,000, to be used for a traffic study of the intersection of
Woburn Street and Lowell Street, the Owner will install traditional crosswalk signs rather than flashing
signs.
Further, all mitigation payments to the Town($108,500) due at this time have been paid in full.
SUGGESTED MOTION:
More to approve and sign the Amendment to the Memorandum of Understanding between Peter C.J. Kelley of
509 Woburn Realty Trust the Town of Lexington.
FOLLOW-UP:
Finance Department to receive and process mitigation funds, with copies to Planning and Selectmen's Office.
DATE AND APPROXIMATE TIME ON AGENDA:
7/23/2018 7:25 p.m.
ATTACHMENTS:
Description Type
D Annu;nrm;amn. Rackup Matoria1
201161 Marunm nstnrm;rmnu a>9 klnrm;arns;[<nnrm;rnrg; Rackup Matorian
Wtrg atrarnr llayanxm)t kirmnmmanry. Rackup Matorian
Amendment to Memorandum of Understanding between
Peter C.J. Kelley, Trustee of 509 Woburn Street Realty Trust ("Owner") and
the Town of Lexington,Massachusetts ("Town")
The Amendment to the Memorandum of Understanding signed by the Owner and the Town on
May 22, 2017 shall be amended as follows:
WHEREAS; on January 13, 2010 {revised and resubmitted on March 15, 20101, Owner, in
conjunction with Peter C.J. Kelley and Richard F. Perry, Trustees of R H Realty Trust, and
Robert W. Murray, Trustee of Three Hundred Thirty Lexington Street Trust, filed for a zoning
amendment(the "Zoning Amendment")to a Preliminary Site Development and Use Plan
approved by the Town of Lexington Annual Town Meeting in May 1985 (the"Original
PSDUP")for a property located at 425 Woburn Street;
WHEREAS; the Zoning Amendment added Parcels IA, 1B, 1C, 1D and 2 on Lexington
Assessor's Map 53 (the "New Properties")to the existing Planned Residential District Number 5
("RD 5 District") created by the Original PSDUP;
WHEREAS; all proposed additional development authorized under the Zoning Amendment was
to be located on Parcel 2 on Assessor's Map 53 (the"Manor House Property"), which parcel is
owned by Owner;
WHEREAS; Owner and Town, acting through its Board of Selectmen, entered into a
Memorandum of Understanding (the"MOU") dated March 15, 2010, pursuant to which Owner
agreed to provide mitigation measures to be completed by the Owner in connection with the
development of the Manor House Property pursuant to the Zoning Amendment;
WHEREAS; the Zoning Amendment was approved by the 2010 Lexington Annual Town
Meeting on March 24, 2010, and by the Massachusetts Office of the Attorney General;
WHEREAS; Town and Owner now seek to amend the MOU to provide for additional
mitigation in connection with the Project;
NOW THEREFORE,in consideration of the promises herein contained and for other good and
valuable consideration, the Town and Owner hereto agree to amend the MOU as follows:
1. Section I(a) of the MOU shall be deleted in its entirety and replaced with the
following Section I(a):
(a) It is acknowledged that the Owner has constructed an on-site driveway on
the Manor House Property with adequate widths, turning radii, and
vertical clearances to accommodate alternative transportation service
vehicles, including Lexpress or similar shuttle vehicles.
- 1 -
2. Section II of the MOU shall be replaced with the following:
II. Measures to be Completed Upon the Issuance of a Certificate of Occupancy
Enabling 75% Occupancy of the Manor House Property
Prior to the issuance of a certificate of occupancy for the Manor House Property
that enables 75% of the units (37 units)to be occupied, Owner shall:
(a) Contribute $37,500 to the Town's Transportation Demand
Management/Public Transportation Stabilization Fund;
(b) Contribute $25,000 to the Town of Lexington for the beautification,
maintenance and improvement of the park at the corner of Woburn and
Lowell Streets;
(c) Contribute $21,000 to the Lexington Tree Fund;
(d) It is acknowledged that on June 25, 2018, the Owner submitted to the
Town's Board of Selectmen a marketing plan for affordable housing units
at the Manor House Property and completed the forms for the applications
necessary to place said units on the Massachusetts Subsidized Housing
Inventory in a manner adequate for Board of Selectmen endorsement and
submission;
(e) It is acknowledged that the Owner has re-addressed all of the rental units
located at 425 Woburn St(Assessor's Map 53, Parcel 3A), which front the
driveway n.k.a. Manor Terrace, based on the agreed upon addressing
scheme (see Figure 1 attached). Owner has worked with Town staff
throughout this process to ensure address changes are made and all
relevant local, state and federal entities are properly notified; and
(f) It is acknowledged that the Owner has completed construction of a
sidewalk along the southern side of Woburn Street from Manor Terrace to
Peachtree Road. Sidewalk construction includes the installation of granite
curbing, ramps at the intersections of the driveways and Peachtree Road,
and a crosswalk in locations and in a manner acceptable to the Town of
Lexington Department of Public Works and the Town Engineer. Owner
hereby agrees to maintain and repair and remove snow and ice from said
sidewalk at Owner's cost and expense. With regard to the crosswalk
signals, the Owner has proposed an alternative type of signage, which has
been approved by the Town Engineer and Massachusetts Dept. of
Transportation District 4. Given that this alternative signage does not
include flashing signals or a variation thereof, the Owner agrees to
contribute $25,000 to the Town of Lexington to fund the development of
design plans for the intersection of Woburn St and Lowell St.
3. The following Sections III and IV shall be added after the revised Section II
- 2 -
above, and subsequent sections of the MOU renumbered accordingly:
III. Measures to be Completed Upon the Issuance of the Last Certificate of
Occupancy for the Manor House Property
The Owner has submitted, as part of the final "as-built" plans for the Property,
the location and number of the trees identified on the Landscaping Plan as part of
the approved DSDUP dated May 29, 2014. The parties agree that the Tree
Warden has determined that the tree plantings scheme, as a whole, complies or
exceeds the number, species and location of trees in the approved DSDUP.
IV. Transportation Demand Management/Public Transportation Stabilization
Fund Payment
Owner shall agree to contribute $37,500 to the Town's Transportation Demand
Management/Public Transportation Stabilization Fund within sixty (60) days of
the commencement of Lexpress or similar shuttle bus service by the Town to the
Property, provided that:
(a) the Town commences such service no more than three years after
the issuance of a Certificate of Occupancy which enables 75%
occupancy of the Manor House Property; and
(b) if the Town establishes Lexpress service to the Manor House
Property, the Town shall agrees in advance to provide said service
for a minimum of two years, beginning at a date mutually agreed
upon by the Owner and the Town, subject to adequate
appropriations to provide and maintain such service.
4. The phrase "Sections I and 11" in the first sentence of Section VI(a) (as
renumbered pursuant to Section 3 of this Amendment) shall be replaced with the phrase
"Sections 11 and IV."
5. Except as otherwise set forth herein, all other terms and conditions contained in
the MOU shall remain unchanged and in full force and effect.
Executed under seal as of this day of 2018.
TOWN OF LEXINGTON 509 WOBURN STREET REALTY TRUST
BOARD OF SELECTMEN
Suzie Barry, Chair Peter C. J. Kelley, Trustee (duly authorized)
Michelle Ciccolo, Vice Chair
- 3 -
Joe Pato
Doug Lucente
Jill Hai
- 4 -
Memorandum of Understanding between
Peter C.J. Kelly, Trustee of 509 Woburn Street Realty Trust ("Owner") and
the Town of Lexington,Massachusetts ("Town")
March 12, 2010
Owner has filed, in conjunction with Peter C.J. Kelly and Richard F. Perry, Trustees of R H
Realty Trust a/d/t dated December 28, 1984 and recorded with the Middlesex South Registry of
Deeds at Book 15944 at, Page 237, and registered with Middlesex South Registry District of the
Land Court as Document No. 673457 and noted on Certificate of Title No. 172588 in Book 933
at Page 38, and Robert W. Murray, Trustee of Three Hundred Thirty Lexington Street Trust
u/d/t/ dated January 21, 2003 and registered with the Middlesex South District Registry of Deeds
as Document 1249368 and noted on Certificate of Title No. 226671 in Book 1263 at Page 121
,for a zoning amendment to the PSDUP which was previously approved by the Town of
Lexington Annual Town Meeting in May 1985 (hereinafter, the "Original PSDUP")for the
property located at 425 Woburn Street. This proposed zoning amendment to the Original
PSDUP and Definitive Site Development and Use Plan (hereinafter as amended referred to as the
"Amended PSDUP")will add Parcels IA, 1B, 1C, 1D and 2 on Lexington Assessor's Map 53
(the"New Properties")to the existing Planned Residential District Number 5 ("RD 5 District")
that was created by the Original PSDUP and Definitive Site Development and Use Plan.
Currently, the RD 5 District is comprised of one lot owned by R H Realty Trust consisting of
approximately 9.48 acres (Assessor's Map 53, Parcel 3A). All proposed additional development
that may be authorized under the Amended PSDUP will be located on Parcel 2 on Assessor's
Map 53 (the "Manor House Property"), which parcel is owned by Owner, and therefore all
additional obligations and liabilities hereunder are the sole responsibility of Owner.
The purpose of this Memorandum of Understanding (hereinafter, the "MOU")is for Owner and
the Town, acting by and through the Board of Selectmen, to execute a contract setting forth
mitigation measures to be completed by Owner if the Amended PSDUP is approved by Annual
Town Meeting and the Attorney General of the Commonwealth of Massachusetts.
I. Measures to be Completed Upon the Issuance of*the First Certificate of*
Occupancy for the Manor House Property
Prior to the issuance of the first certificate of occupancy for the Manor House
Property, Owner shall:
(a) Contribute $37,500 to the Transportation Demand Management/Public
Transportation Stabilization Fund;
(b) Complete construction of an on-site bus stop area on the Manor House
Property satisfactory to the Town of Lexington Department of Public
Works, through the Town Engineer; and
(c) Diligently pursue all necessary permits and approvals for the construction
of a sidewalk along the southern side of Woburn Street from the Woburn
- 1 -
town line to Peachtree Road. The sidewalk shall include the installation of
granite curbing, ramps at the intersections of the driveways and Peachtree
Road and a crosswalk with flashing signals across Woburn Street in a
location and manner that is acceptable to the Town of Lexington
Department of Public Works, through the Town Engineer. The work will
be completed to Town standards and to the satisfaction of the Town of
Lexington Department of Public Works, through the Town Engineer
promptly after permits and approvals are issued, and Owner shall divide
the work into manageable projects and complete such work as it is
permitted and approved rather than waiting until all permits and approvals
have been obtained. In the event that Owner cannot obtain all of the
necessary permits and approvals for the construction of the sidewalk as
described herein, Owner will meet with the Town of Lexington and
provide substitute mitigation for such work in a form and manner that is
acceptable to the Town of Lexington in its reasonable discretion. Owner
hereby agrees to maintain and repair and remove snow and ice from the
aforementioned sidewalk, at Owner's cost and expense, so that it remains
in good condition consistent with the public sidewalks in Lexington.
IL Measures to be Completed Upon the Issuance of*a Certificate of*Occupancy
Enabling 75% Occupancy of*the Manor House Property
Prior to the issuance of a certificate of occupancy for the Manor House Property
that enables 75% of the units (37 units)to be occupied, Owner shall:
(a) Contribute $37,500 to the Transportation Demand Management/Public
Transportation Stabilization Fund;
(b) Contribute $25,000 to the Town of Lexington for the beautification,
maintenance and improvement of the park at the corner of Woburn and
Lowell Streets; and
(c) Contribute $25,000 to the Town of Lexington to fund a transportation
demand management study related to transportation in the area.
(d) Contribute $21,000 to the Lexington Tree Fund, and, in addition, plant
approximately fifty five (55)trees, 24 deciduous trees(10 @ 4" caliper and
14 @ 3" caliper) and thirty one (31) evergreens (31 @ 3' caliper).
(e) Notwithstanding anything to the contrary contained in paragraphs I or 11,
the contribution to the Transportation Demand Management/Public
Transportation Stabilization fund will be used for Lexpress or its successor
to provide regularly scheduled transportation services to The Manor
House for a minimum of two years, beginning at a date mutually agreed
upon by the parties. After this trial period, ridership will be evaluated, and
- 2 -
the Town will work with the owners or their successors to determine a
reasonable level of service based on demand.
III. Countryside Manor
In that portion of the RD-5 Zone owned by R.H. Realty Trust, shown as Parcel 3A
on the Property Rights and Dimensional Standards Plan on file with the Planning
Board, the development known as Countryside Manor will remain as rental
housing and will not be converted to condominiums, unless said conversion is
approved by a two-thirds vote of Town Meeting all as agreed by the 1985
rezoning to RD-5.
IV. Additional Provisions
(a) Consumer Price Index Adjustment.
Owner agrees that, beginning three (3) years from the date of the Attorney
General approval of the vote of Annual Town Meeting on the Amended PSDUP
(the"Initial CPI Adjustment Date"), the figures identified in Sections I and 11
above shall be adjusted annually for inflation or deflation based upon changes in
the Consumer Price Index for all Urban Consumers, Boston-Brockton-Nashua,
All Items (1982-1984 =100), published by the Bureau of Labor Statistics, U.S,
Department of Labor("CPF); provided, however, that these figures shall never be
reduced below the base sums herein. The first such adjustment shall be
completed on the Initial CPI Adjustment Date based on changes in CPI for the
preceding calendar year. If the Bureau of Labor Statistics should cease to publish
the CPI in its present form and calculated on the present basis, a comparable
index or an index reflecting changes in prices determined in a similar manner
shall reasonably be designated by the Town in substitution therefor. The CPI for
any year relevant to the application of this definition shall be that published by the
Bureau of Labor Statistics for such year.
(b) Binding Effect.
This MOU shall be binding on and inure to the benefit of Owner and its
successors and assigns as owners of the Manor House Property and shall run with
the Manor House Property as an encumbrance thereto. This MOU shall inure to
the benefit of successors and assigns of the Town. This MOU may be enforced
by any remedy provided at law or in equity. This MOU and the Lexington
Zoning Bylaws shall be construed in such a way as to harmonize any conflicting
provisions to the greatest extent reasonably possible, but in the event of any
irreconcilable conflict between this MOU and any provision in the Bylaws, the
provisions of the Bylaws shall control (subject always to the provisions of
General Laws, Chapter 40A, as amended). Owner shall record a notice of this
MOU with the Middlesex South Registry of Deeds after approval of the Attorney
General.
- 3 -
(c) Owner's Existence and Authority.
This MOU constitutes a valid and legally binding obligation of Owner,
enforceable against Owner in accordance with its terms, and neither the
execution, delivery or performance of this MOU nor compliance herewith
conflicts with or will conflict with or results or will result in a breach of or
constitutes or will constitute a default under(i)the trust documents of Owner,
(ii) any law or any order, writ, injunction or decree of any court or governmental
authority, or (iii) any agreement or instrument to which Owner is a party or by
which it is bound.
(d) Cooperation.
Owner hereby agrees to continue to work cooperatively with the Town on an
ongoing basis to implement both the specific provisions and the intent and
purposes of this MOU.
(e) Time is of the Essence.
Time shall be of the essence of this MOU.
(f) Permitting.
The execution and delivery of this MOU does not constitute an agreement by the
Town that any necessary permit or approval for Owner's project will in fact be
granted. Any provision of this MOU may be incorporated into and made a
condition of any permit or approval granted by the Town.
(g) Amendment of MOU.
This MOU may not be amended, modified or terminated except by a written
instrument executed by Owner and by a majority of the Board of Selectmen.
(h) Enforcement; No Waiver.
The failure of the Town to enforce this MOU shall not be deemed a waiver of the
Town's right to do so thereafter.
(i) Severability.
The invalidity of any provision of this MOU as determined by a court of
competent jurisdiction shall in no way affect the validity of any other provision
hereof If any provision of this MOU or its applicability to any person or
circumstances shall be held invalid, the remainder thereof, or the application to
other persons, shall not be affected.
(j) Applicable Law.
- 4 -
This MOU shall be governed by and according to the laws of the Commonwealth
of Massachusetts, as amended from time to time. Any action brought by the
Town hereunder may be brought in the Superior Court in and for the County of
Middlesex, and Owner hereby agrees to the jurisdiction of such court.
Executed under seal as of the date first set forth above.
TOWN OF LEXINGTON
BOARD OF SELECTMEN
Norman P. Cohen, Chairman
George A. Burnell
Hank Manz
Deborah N. Mauger
509 WOBURN STREET REALTY TRUST
Peter C. J. Kelly, Trustee
Hereunto duly authorized
- 5 -
Manor House Mitigation Payments
Purpose Amount
1 TDM/Public Transportation Fund $ 37,500
2 Park Improvements, Lowell @ Woburn $ 25,000
3 Tree Fund $ 21,000
4 Traffic Study: Lowell/Woburn Intersection $ 25,000
5 Subtotal $ 108,500
TDM/Public Transportation Fund (If Lexpress
6 Service Provided) $ 37,500
7 Total with#6 $ 146,000
Town Manager's Office
Manor House Mitigation Payments BOS Meeting 7.23.2018 7/18/2018
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Revise Committee Name, Charge and Number of Members: Historic Districts Commission
Ad Hoc 40C Committee (10 min.)
PRESENTER: ITEM
NUMBER:
Anne Eccles, HDC Chair
1.3
SUMMARY:
The Board is being asked to revise the Historic Districts Commission Ad Hoc 40c Committee name to
become the Historic Districts Commission Ad Hoc Ch. 447 Revisions Study Committee.
The Board is also being asked to revise the Historic Districts Commission Ad Hoc 40c Committee's charge to
update the number of members from five to seven given the amount of work being asked of this committee.
The Committee would also like to change meeting times, description, vision and deliverables in the current
charge.
SUGGESTED MOTION:
Move to amend the Historic Districts Commission Ad Hoc 40c Committee's charge to reflect a name change,
updated number of members and revised charge.
FOLLOW-UP:
Selectmen's Office.
DATE AND APPROXIMATE TIME ON AGENDA:
7/23/2018 7:35 p.m.
ATTACHMENTS:
Description Type
QDRfkH".. rra, a,,ar;.rra.rvY,ra,nrs,[a>V�dDC"�d14 Cnr rrg:TMa.r RackupMatorriat
All'aft 7/11/1 — Deleted:Final,Adopted by BOS 10/16/17
_�_ ...............................................................................................................................................................................................................................
HISTORIC DISTRICTS COMMISSION AD HOC ;H 4.4 7R1 ISID i ^�$TUDYI — commented[-I]:ltbtnkwe should cbange the name,Inn ncc
COMMITTEE adoption of 40C is offtbe table
Deleted:40C
] 21 4Q:.4].....(111....-.1.e. ..of..tIie...B,QA,kO1.�:�:...Q�.�...:S,Q'l c.c.1;II2Q'II➢
Members: J)[a 90 scvcoa voting members,including one representing the Lexington Deleted:F;ve
Historic Districts Commission and one representing the Lexington Historical
Commission.
Appointed by: The Board of Selectmen.
Length of Term: Upon completion of all recommendations to the Board of Selectmen in
accordance with the established deliverables schedule as outlined below.
Meeting Times: As determined by the Committee.
A minimum of j.b.A.. evening meeting.incP.Gl(Juna-,reskicrtls of cab oClltc —( Deleted:one �
......... .......
.Nu lodc.I)J 90 c.i.s. ncrnbc�a of 9Gicbri hicsscornr.mlatly loacfl._Q9iaca i afc,ac fcd
�aa� ics,�to solicit public comment shall be required.
Description: The Lexington Historic Districts Commission was created in 1956 through a
Special Act of the Legislature(Chapter 447,Acts of 1956,An Act
Establishing an Historic Districts Commission for the Town of Lexington and
Defining its Powers and Duties,and Establishing Historic Districts in the
Townofl,exington,as amended).,,t"hcE 1I�Ila119VGnt,_� 1 44/hl bcca arncaded Deleted:At the time the Special Act was enacted,only two
..... .... ......
- - other communities Nantucket and Beacon I-lifl had historic
410a�V'fVVE,9uGnc�-- r"naVn�y TI41 aV9ea"9`bc 1741 G10adatl Vc°>41f TI'.Qac dV,9:a"Il(.9 (.�aa"Il'1'}�9E aln; district commissions. Subsequent to that time,however,
and(.iaanO iti rcrntdtcs foa VIlCD�a ioa Ili fQit rued Vent,Vra......960 9�'aE1 many more communities requested similar legislation and as
a result in 1960 the Legislature enacted enabling legislation in
1 E"gV,diAlac cndc9'cd cVadb 61nLl kIg dafio 0a art tqa,>a6r1,c"s'(ae,utc fl Laws Massachusetts General Laws Chapter40C("40C to
Qa ira9`ea" ���(�'40(�"'}to 4 TI a0adardIl .e 1I Qae adanVGaa°>9a"a9..➢410a a0ad C)tl 1C9V(.C"4'r,�l'C standardize the administration and practices of historic
Qaa9' district commissions across the Commonwealth.Of the 100 1
oaIlC,,,dV 9t.IlC.9',C1rntlnV::,P,410a 1.C.aC.... Qat f.,�rnGnonwe l.. Qa .iat�E 1 EY.... 0ti hau HDCsin Massachusetts,only a few HDCs remain outside
bE EVa, n[!wVQ�co i VGaIfC 'o l7E,wE"„Q Ery c1 b V 9ecVa�Ac9`, V V;a�9(9tl4149a"Ila9'e this regulatory scheme--40C itself'provides a conversion
,I o mechanism This Committee will study the provisions of
TIt1 1pnE nd iha 5')ccVa�Ac9`fror"n 9VmE,9t11IVane TI41(.t10a'iOa"r"n C.ea"9fVGa Ia44rVV4"r V�lOa^.° 11'.41 40C,the differences between 40C and the Lexington Special
1IQ1E r"sTl 11I'E wVdE �E,".ya �1itOYi..41a cGl TI':Ol"Y1VlE 1IQat"1Y11I411IQat.➢➢EC CD"1.c )I—,V:Oaa. 1Vaas Act,and the process for conversion to 40C.
........ " 1 "
Jornnnu99cc wf caL-5wu9a : thm 1gh falrac Otcarhfgs'ami ohcr... a .c
cooa9 acts to oQa k in,) it�frorn ac°kic w,,cs c cu fld ac, udc ua9,....of flic foci Via 9odc
do 9rios, 1ff'cocd bri hic °c ltad o9Vat a i afcac 9Cd,...Caaotics,9'o dc9crr�nunc
.... ... ......
wVac9hci;,, load➢aow,9Vao:c,_x;no 9 1f'icccrlc d by 01.447 wool➢d wii.,Jl 90 dlaGasre aoay
of u9 4arovu m as.
Vision: 13 drawhl 4ID S9 lTlE wV(1,,,,EX Sed"V et.O(:.e VGa 419hicr Qikfor➢c distdC9°>a0ad dic VGa"94.19 41'1 Deleted:Conversion to a 40C scheme for our local historic
-__-- - -- --- _ districts may simplify the member selection process,make
,1 c xuGa gPooa cooa�,9u9alcoa9 as 90 9Vic c(fcc9ivcuic s of'('l 447 dic Ad>9[oc
-�. Lexington's regulation consistent with the standards applied
Corntlni9itt cad flica aldd:E TI 0. in?E TI41�.h � Vf a a ado as aaTlt,1I�Il 1i,..IJA.r DV by communities across the Commonwealth,and enable the
... .... f.1. f i 4—1 ..... !
1IQaE TI:1i:aa9E .f'9OjIleVE a0ad .aaoCE da>d"E 10ad 1n41aE t(.(aaa"19.E�y ae'1�e(.99Qae Vd�It C„41'1 Lexington l-IDCto draw on over 55 yews of supportive case
1 .... law interpreting the various provisions of 40C.
9;0i,c cornrnGroai9
Mission: To ensure that architecturally and historically important properties are
preserved,thus enhancing the character of the Town for residents and visitors;
and to ensure that the owners of these properties are treated fairly,consistently
and in accordance with statewide and local standards.
Deliverables:
• Report addressed to Board of Selectmen with respect to process and
justification fora%nE Vti C4pneuro9 jo htl 44.7 VL 14919G 41�9ri 1?E Deleted conversion from a"SpaalAct historic district
_.-- -- -- commission to a Massachusetts General Laws Chapt e r 40C
• Proposed language ford.%nE Vti C4pnE Vq9 941 Oi 4 � V d.1�1w.o 9G[' V'alc. _ historic district commission
• Presentation at Annual Town Meeting of findings and proposals it' C Deleted:Lcx;ng on bylaw
u nc uro c4.mc oro9.::��....a:n"E'.._.d.c.c r.n.�c�.._a1:�..=%��:a"o:.al c;..
Criteria for Membership:
Some members should have some familiarity with Massachusetts General
Laws Chapter 40C and the Lexington Historic Districts Special Act or the
willingness to review and understand these two laws. Some experience with
existing HDC decision-making,policies and procedures would be helpful,as
well as knowledge of historic preservation practices across the
Commonwealth of Massachusetts. A property owner within the existing HDC
districts is desirable.
Staff Support: Assistant Town Manager for Development
Prior to serving as a member of this committee,members are required to:
1.Acknowledge receipt of the Summary of the Conflict of Interest Statute.
Further,to continue to serve on the Committee the member must acknowledge
annually receipt of the Summary of the Conflict of Interest Statute.Said
summary will be provided by and acknowledged to the Town Clerk.
2.Provide evidence to the Town Clerk that the appointee has completed the
on-line training requirement required by the Conflict of Interest statute.
Further,to continue to serve on the Committee,the member must
acknowledge every two years completion of the on-line training requirement.
Reference: Charge adopted by the Selectmen on October 30,2017 is arms urodc.(J on.
Il ccclnbcr4 2()a7
Selectmen designated as Special Municipal Employees on December 4,2017
Deleted:Attachment: Massachusetts General Laws Chapter
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Consider Summer Water Use Time Restrictions (10 min.)
PRESENTER: ITEM
David Pinsonneault, DPW Director; NUMBER:
Ralph Pecora, Water/Sewer
Superintendent I.4
SUMMARY:
A vote is requested for this agenda item.
In our effort to ensure that all water users in Lexington have sufficient water volumes, we are requesting all
outdoor water use(irrigation, power washing, etc.) in Lexington be restricted between the hours of 5:30 am and
8:30 am from July 25th to October 5th 2018. Restricting outdoor water usage during this time frame will allow
more water to be available to all residential, commercial, and industrial users to meet their indoor water usage
demands with a limited impact on pressures throughout the Towns water system. We also suggest that all
water users in Lexington consider water conservation techniques both outdoors and indoors to preserve our
most precious resource.
SUGGESTED MOTION:
Move to implement a voluntary outdoor water use time restriction from 5:30 a.m. to 8:30 a.m. beginning July
25th and continuing through October 5th, 2018.
FOLLOW-UP:
DPW will notify residents and businesses via the website and the server lists. DPW will also monitor pressures
and usage during this period.
DATE AND APPROXIMATE TIME ON AGENDA:
7/23/2018 7:45 p.m.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Center Streetscape - Mass. Ave. Turning Lane Reductions, Waltham Street and Edison Way
(30 min.)
PRESENTER: ITEM
NUMBER:
David J Pinsonneault, DPW Director;
John Livsey, Town Engineer 1.5
SUMMARY:
A vote is requested for this agenda item.
Staff will present information on the traffic trials and results for the Mass Ave intersections at Waltham Street
and Edison Way.
SUGGESTED MOTION:
Two motions requested:
1. Move that the BOS approve the lane reduction for the right turn lane on Mass Ave at Waltham Street.
2. Move that the BOS approve the lane reduction for the right turn lane on Mass Ave at Edison Way.
FOLLOW-UP:
Staff will implement the BOS decisions into the 25% design for the Center Streetscape project.
DATE AND APPROXIMATE TIME ON AGENDA:
7/23/2018 7:55 p.m.
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From:
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Subject: Lexington Center Committee support of lane restrictions
Date: Wednesday,July 18, 2018 1:15:08 PM
To the Board:
On July 12, 2018, the Lexington Center Committee discussed the Center Streetscape
project lane restriction suggestions for Massachusetts Avenue eastbound at Waltham
Street and Massachusetts Avenue westbound from Grant Street to Edison Way.
Regarding Massachusetts Avenue and Waltham St, we voted unanimously (7-0) to
support the recommendation of the Ad Hoc Committee to eliminate the dedicated
right turn lane. Our reasoning included the urgent need for pedestrian safety at the
southwest corner in front of Rancatores. The current layout of that corner puts waiting
pedestrians in harms way of vehicles turning right onto Waltham St if the vehicle turns
too tight. The sidewalk is very narrow here and there are no barriers to stop a vehicle
from moving into pedestrian space. Backup of eastbound traffic would not be
increased. When backup occurs due to heavy traffic volume rarely is the dedicated
turn lane full because access to this lane is limited to the first three vehicles in the
main lane. The Committee suggests that the timing of the traffic light be adjusted
during peak eastbound traffic hours to accommodate a greater flow through the
intersection. We recommend a similar adjustment to improve traffic flow during
westbound peak traffic hours. This varied timing change can be implemented
immediately.
Regarding Massachusetts Avenue and Grant Street to Edison Way, we voted
unanimously (7-0) to support the recommendation of the Ad Hoc Committee to move
out the curb one lane and have a dedicated right turn lane during morning peak
traffic, and metered parking for the remaining time. Our reasoning included the use of
the right turn lane to ease morning peak traffic flow while maintaining parking for mid-
day peak parking needs. We discussed the value of pushing out the curb out one
lane even though there is not a need for pedestrian crossing in this block. The pros
indicated the adjustment will maintain a pedestrian travel path consistent with the
blocks to the east and west of this block. Also, Grant St access to Massachusetts
Ave will get closer into its intersection if this change is made making the sight lines
better in either direction. The cons indicated that the increased land created at this
block is not a priority as the sidewalk is already fairly wide here. Lastly, the
committee applauded the creative solution to address both parking and traffic flow
issues with a shared use space.
Please consider our support and discussion of these changes while making the final
decisions on this project.
Respectfully,
Jerry Michelson, Chair
Lexington Center Committee
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Discuss Westview Cemetery Crematorium(15 min.)
PRESENTER: ITEM
NUMBER:
Board Discussion
1.6
SUMMARY:
No vote is requested for this agenda item.
The Board will discuss expansion of the Town's cemetery services as it relates to the design of the proposed
cemetery building. The architect is looking for direction as to whether to include space for a crematorium in
the new building.
SUGGESTED MOTION:
NA
FOLLOW-UP:
Selectmen's Office.
DATE AND APPROXIMATE TIME ON AGENDA:
7/23/2018 8:25 p.m.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Review and Approve Letter to Governor's Office/Administration and Finance Regarding
Capital Bond Bill Projects (10 min.)
PRESENTER: ITEM
NUMBER:
Carl F. Valente, Town Manager
1.7
SUMMARY:
A vote is requested for this agenda item.
The recent Capital Bond bill, approved by the Legislature and signed by the Governor, includes funding for
two Lexington projects:
• Police Radio Console: $370,000
• Visitors Center: $675,000
The submission of these two projects was made by Senator Barrett, with the support of Senator Friedman and
Representative Kaufman.
Release of these funds, however, is at the discretion of the Governor's Office. Senator Barrett's Office has
recommended that the Board of Selectmen contact the State agencies that determine whether to release the
funds, to advocate for these important projects.
SUGGESTED MOTION:
Move to approve and sign the letters to Administration and Finance and the Division of Capital Asset
Management and Maintenance regarding funding for the Police Radio Console equipment and Visitors Center
project.
FOLLOW-UP:
Selectmen's Office to mail letters and email to R o s ie Hunter in Senator B arrett's Office.
DATE AND APPROXIMATE TIME ON AGENDA:
7/23/2018 8:40 p.m.
ATTACHMENTS:
Description Type
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Suzanne E. Barry, Chairman Tel: (781) 698-4580
Michelle L. Ciccolo,Vice Chairman Fax: (781) 863-9468
Joseph N. Pato
Douglas M. Lucente
Jill I. Hai
July 23, 2018
Michael Heffernan
Secretary
Jennifer Sullivan
Executive Office of Administration and Finance
State House, Room 373
Boston, MA 02133
Dear Secretary Heffernan and Assistant Secretary Sullivan;
We are writing regarding the recent capital bond bill, An Act Providing for Capital Facility
Repairs and Improvements for the Commonwealth (Chapter 113 of the Acts of 2018). In this
bond bill, line-item 8000-3502 provides that"$370,000 shall be expended to replace the radio
console of the public safety dispatch center in the town of Lexington."
We are asking that you support the release of this funding, as it is crucial that we upgrade the
existing radio console system. Lexington's Public Safety Dispatch Center currently uses the
Motorola Centracom Console to operate our police/fire/DPW radio network. The system is
approximately 15-years old and operates on the Window XP operating system.
Lexington will purchase the newest telecommunication technology in the Motorola MCC 7500
IP Dispatch Console. The system is designed to integrate and provide interoperability for all
public safety radio networks that Lexington uses including local and regional systems. The
graphic user interfaces are designed to simplify how dispatchers see and use the radio system.
Easier use means a shorter learning curve and less training. The system is compatible with our
ASTRO 25 console system providing greater installation flexibility. The MCC 7500 equipment
not only integrates radio systems (both analog and digital)but also enhances security with the
ability to encrypt messaging. The design of the system consolidates and/or eliminates the need
for auxiliary devices which will be important when the dispatch center moves in 2020 to a
temporary location (then return to the new police station in 2022).
1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420
email selectmen@lexingtonma.gov
Thank you for your support for this important piece of public safety equipment. Should you
need additional information please feel free to contact Police Chief Mark Corr at 781 862-1349.
Lexington Board of Selectmen
Suzanne E. Barry, Chairman Michelle L. Ciccolo, Vice Chairman
Joseph N. Pato Douglas M. Lucente
Jill I. Hai
cc: Office of Senator Michael Barrett
Office of Senator Cindy Friedman
Office of Representative Jay Kaufman
Chief Mark Corr
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K z y
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l FXINC,
Suzanne E. Barry, Chairman Tel: (781) 698-4580
Michelle L. Ciccolo,Vice Chairman Fax: (781) 863-9468
Joseph N. Pato
Douglas M. Lucente
Jill I. Hai
July 23, 2018
Commissioner Carol Gladstone
Division of Capital Asset Management and Maintenance
Executive Office of Administration and Finance
State House, Room 373
Boston, MA 02133
Dear Commissioner Gladstone:
We are writing regarding the recent capital bond bill, An Act Providing for Capital Facility
Repairs and Improvements for the Commonwealth (Chapter 113 of the Acts of 2018). In this
bond bill, line-item 8000-3502 provides that"$370,000 shall be expended to replace the radio
console of the public safety dispatch center in the town of Lexington."
We are asking that you support the release of this funding, as it is crucial that we upgrade the
existing radio console system. Lexington's Public Safety Dispatch Center currently uses the
Motorola Centracom Console to operate our police/fire/DPW radio network. The system is
approximately 15-years old and operates on the Window XP operating system.
Lexington will purchase the newest telecommunication technology in the Motorola MCC 7500
IP Dispatch Console. The system is designed to integrate and provide interoperability for all
public safety radio networks that Lexington uses including local and regional systems. The
graphic user interfaces are designed to simplify how dispatchers see and use the radio system.
Easier use means a shorter learning curve and less training. The system is compatible with our
ASTRO 25 console system providing greater installation flexibility. The MCC 7500 equipment
not only integrates radio systems (both analog and digital)but also enhances security with the
ability to encrypt messaging. The design of the system consolidates and/or eliminates the need
for auxiliary devices which will be important when the dispatch center moves in 2020 to a
temporary location (then return to the new police station in 2022).
1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420
email selectmen@lexingtonma.gov
Thank you for your support for this important piece of public safety equipment. Should you
need additional information please feel free to contact Police Chief Mark Corr at 781 862-1349.
Lexington Board of Selectmen
Suzanne E. Barry, Chairman Michelle L. Ciccolo, Vice Chairman
Joseph N. Pato Douglas M. Lucente
Jill I. Hai
cc: Office of Senator Michael Barrett
Office of Senator Cindy Friedman
Office of Representative Jay Kaufman
Chief Mark Corr
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Suzanne E. Barry, Chairman Tel: (781) 698-4580
Michelle L. Ciccolo,Vice Chairman Fax: (781) 863-9468
Joseph N. Pato
Douglas M. Lucente
Jill I. Hai
July 23, 2018
Michael Heffernan
Secretary
Jennifer Sullivan
Executive Office of Administration and Finance
State House, Room 373
Boston, MA 02133
Dear Secretary Heffernan and Assistant Secretary Sullivan;
We are writing regarding the recent capital bond bill, An Act Providing for Capital Facility
Repairs and Improvements for the Commonwealth (Chapter 113 of the Acts of 2018). In this
bond bill, line-item 1100-3005 provides that"$675,000 shall be expended to improve
accessibility at the visitor center in the town of Lexington."
We are asking that you support the release of this funding, as it will support the visitor based
economy that is crucial to the economic development of both Lexington and the Commonwealth.
The Lexington Visitor Center is an educational and cultural resource that shares the American
Revolutionary history and the significance of the events that took place on the Lexington Battle
Green in 1775 with the world's visitors, serving as the Birthplace ofAmerican Liberty.
The existing building was built in 1958 and designed to handle approximately 50,000 visitors
annually; however, today the same building is outdated yet serves on average 125,000 people
each year.
The funds requested will improve accessibility for all visitors. New improvements supported by
the funding include:
• Reformatted exhibits and narrative panels that can be read at seated levels with large font;
• Entry doors will be mechanized with and widened to provide clear passage for those with
wheelchairs;
• Installation of a new service counter designed to be wheelchair accessible;
• New accessible bathrooms will be installed, including a unisex family bathroom;
1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420
email selectmen@lexingtonma.gov
• An elevator will be installed to allow visitors and staff access to the basement level and
the office level on the second floor;
• New pedestrian walkways and surfaces installed for improved access to and from the
building;
• Improved pathway to the Douglas House an assisted living home for those with brain
injuries; and
• Installation of a reader rail on the exterior of the building at an accessible level
Thank you for your support for this important economic development project. Should you need
additional information please feel free to contact Economic Development Director Melisa
Tintocalis at 781 698-4567.
Lexington Board of Selectmen
Suzanne E. Barry, Chairman Michelle L. Ciccolo, Vice Chairman
Joseph N. Pato Douglas M. Lucente
Jill I. Hai
cc: Office of Senator Michael Barrett
Office of Senator Cindy Friedman
Office of Representative Jay Kaufman
Assistant Town Manager for Development Carol Kowalski
Melisa Tintocalis, Economic Development Director
Tourism Committee
Center Committee
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Sign September Primary Warrant (5 min.)
PRESENTER: ITEM
NUMBER:
Suzanne Barry, Chair
1.8
SUMMARY:
Attached is the warrant for the 2018 State Primary to be held on Tuesday, September 4, 2018 from 7:00 a.m.
to 8:00 P.M.
SUGGESTED MOTION:
Motion to sign the warrant for the 2018 State Primary.
FOLLOW-UP:
Town Clerk
DATE AND APPROXIMATE TIME ON AGENDA:
7/23/2018 8:50 p.m.
ATTACHMENTS:
Description Type
Mean nnrt kirrr 20118 State llfiniuy. Rackrrkn Matorrian
COMMONWEALTH OF MASSACHUSETTS
WILLIAM FRANCIS GALVIN
SECRETARY OF THE COMMONWEALTH
WARRANT FOR 2018 STATE PRIMARY
Middlesex, ss.
To the Constables of the Town of Lexington
GREETINGS:
In the name of the Commonwealth,you are hereby required to notify and warn the inhabitants of the town of
Lexington who are qualified to vote in Primaries to vote at:
PRECINCT ONE, SCHOOL ADMINISTRATION BUILDING; PRECINCT TWO, BOWMAN SCHOOL;
PRECINCT THREE, LEXINGTON COMMUNITY CENTER; PRECINCT FOUR, CARY MEMORIAL
BUILDING; PRECINCT FIVE, SCHOOL ADMINISTRATION BUILDING; PRECINCT SIX, CARY
MEMORIAL BUILDING; PRECINCT SEVEN, ESTABROOK SCHOOL; PRECINCT EIGHT, SAMUEL
HADLEY PUBLIC SERVICES BUILDING; PRECINCT NINE, KEILTY HALL at ST. BRIGID'S CHURCH,
on TUESDAY,THE FOURTH DAY OF SEPTEMBER,2018,from 7:00 A.M. to 8:00 P.M. for the following
purpose:
To cast their votes in the State Primaries for the candidates of political parties for the following offices:
SENATOR IN CONGRESS. . . . . . . . . . . . . . . . . . . . . . . FOR THIS COMMONWEALTH
GOVERNOR. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . FOR THIS COMMONWEALTH
LIEUTENANT GOVERNOR. . . . . . . . . . . .. . . . . . . . . . . . FOR THIS COMMONWEALTH
ATTORNEY GENERAL. . . . . . . . . . . . . . . . . . . . . . . . . . FOR THIS COMMONWEALTH
SECRETARY OF STATE . . . . . . . . . . . . . . . . . . . . . . . . . FOR THIS COMMONWEALTH
TREASURER. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . FOR THIS COMMONWEALTH
AUDITOR. . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . FOR THIS COMMONWEALTH
REPRESENTATIVE IN CONGRESS . . . . . . . . . . . . . . . . . . . FIFTH DISTRICT
COUNCILLOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . THIRD DISTRICT
SENATOR IN GENERAL COURT(precincts 1,2,4-7) . . . . . FOURTH MIDDLESEX DISTRICT
SENATOR IN GENERAL COURT(precincts 3,8,9) . . . . . . . THIRD MIDDLESEX DISTRICT
REPRESENTATIVE IN GENERAL COURT. . . . . . FIFTEENTH MIDDLESEX DISTRICT
DISTRICT ATTORNEY. . . . . . . . . . . . . . . . . . . . . . . . . . NORTHERN DISTRICT
CLERK OF COURTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . MIDDLESEX COUNTY
REGISTER OF DEEDS . . . . . . . . . . . . . . . . . . MIDDLESEX SOUTHERN DISTRICT
Hereof fail not and make return of this Warrant with your doings thereon at the time and place of said voting.
Given under our hands this 23rd day of July, 2018.
Selectmen of Lexington
1 have served the foregoing warrant by posting a printed copy thereof in the Town Office Building, 7 days at least before the time of said Primary.
July _ , 2018.
Constable of Lexington
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Appointment of Election Officers (5 min.)
PRESENTER: ITEM
NUMBER:
Michelle Ciccolo, Vice-Chair
1.9
SUMMARY:
Attached is a request from the Town Clerk to appoint Election Officers for the period beginning September 1,
2018.
SUGGESTED MOTION:
Motion to appoint Election Officers as presented in a memo from the Town Clerk dated July 6, 2018 for the
period beginning September 1, 2018.
FOLLOW-UP:
Clerk's O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
7/23/2018 8:55 p.m.
ATTACHMENTS:
Description Type
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Town of Lexington
Town Clerk's Office
Board of Registrars
Tel: (781) 862-0500 x4558
Gordon M. Jones III, Chair Fax: (781) 861- 2754
Judith E. Moore
Mark R. Vitunic
Nathalie L. Rice, Clerk
MEMORANDUM
TO: Suzanne Barry, Chair, Board of Selectmen
FROM: Nathalie Rice, Clerk, Board of Registrars
DATE: July 6, 2018
RE: Selectmen appointment of 2018-2019 Election Officers
I am pleased to report that there are 183 names to put forth for appointment this year.
The attached list of persons interested in serving as Election Officers for 2018-2019 is provided for appointment in
accordance with MGL c. 54§12-14 governing the annual appointment of election officers by the Board of
Selectmen.
The Board of Registrars, at its meeting of June 26, 2018,reviewed the names of those registered voters expressing
an interest in serving as Election Officers and unanimously voted to recommend to the Board of Selectmen the
persons listed on the attached report(dated July 6, 2018) for appointment. This listing of the 183 registered voters
includes 15 "Republican", 71 "Democrat", and 96 "Unenrolled"registered voters.
Accordingly, the Board of Registrars requests the Board of Selectmen vote to appoint as Election Officers, for the
period beginning September 1, 2018 the persons listed on the attached pages.
VOTER REGISTRATION&ELECTION OFFICER SUMMARY 2014-2018
Year Total DEM REP UNR Total DEM REP UNR
Voters Workers
2018 21,723 8,071 1,713 11,811 183 71 15 96
2017 21,440 8,048 1,797 11,475 199 80 15 104
2016 21,489 8,121 1,935 11,346 190 69 15 106
2015 20,888 7,934 1,957 10,942 169 51 14 104
2014 21,317 8,144 2,058 11,051 170 52 14 104
Should additional information be helpful,please do not hesitate to contact me.
Thank you very much.
tZ.t; i Z.
Encs. Election Officer Candidates - 2019
cc: Board of Registrars
Kim Katzenback, Executive Clerk, Board of Selectmen
1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420
Election Officer Candidates 2018-2019
Last Name First Name MI Str # Street Party
Aker Beverly F. 242 Lincoln St UNR
Allen Robyn C. 5 White Terr DEM
Amar Mabel 119 Simonds Rd DEM
Ament-Bergey Shirley 29 Greenwood St DEM
Anderson Ann Thacher 40 Moon Hill Rd DEM
Andrellos Joanne V. 36 Saddle Club Rd REP
Aronson Jane Waldman 11 Lawrence Ln DEM
Bailey Josephine M. 1475 Massachusetts Ave UNR
Bair Richard J. 18 Redcoat Ln DEM
Baker Marsha E. 46 Burlington St DEM
Balaban Robert 22 Leoanrd Rd DEM
Barg Doris V. 30 Dexter Rd UNR
Barry Marion E. 10 Crescent Hill Ave DEM
Battell Teresa A. 624 Waltham St DEM
Battell Thomas A. 624 Waltham St UNR
Bennani Maureen 250 Marrett Rd DEM
Biglow Diane M. 15 Bellflower St UNR
Bolduc Dorothy J. 89 Spring St UNR
Boucher Robert 252 Lincoln St UNR
Brandwein-Fryar Jill E. 1 Malt Ln DEM
Burnell George A. 4 Eaton Rd UNR
Burnell Mary 4 Eaton Rd UNR
Burns Arline A. 37 Cliffe Ave UNR
Burns Kathleen Adley 1 Leroy Rd UNR
Burns Maureen T. 83 Bedford St UNR
Burwell Cristina R. 6 Albemarle Ave DEM
Cabrera Mariapilar Garcia 75 Woburn St DEM
Canter Ann S. 33 Forest St UNR
Casper Ronna M. 15 Bicentennial Dr DEM
Caton Suzanne B. 6 Fifer Ln DEM
Friday,July 06,2018 Page 1 of 6
Last Name First Name MI Str # Street Party
Cerulli Jeanette O. 249 Lowell St DEM
Chen Gang 24 Bellflower St UNR
Coffin Anita M. 23 Middle St DEM
Cohen Linda R. 33 Forest St UNR
Cohen Norman P. 33 Forest St UNR
Collins Christine A. 429 Waltham St. DEM
Conceison Anne Louise 26 Bernard St UNR
Conte Barbara A. 52 Garfield St UNR
Conway L. Susan 29 Woodland Rd UNR
Cooper Constance BF 30 Greenwood St DEM
Costello Patricia Elen 9 Preston Rd UNR
Counts-Klebe Margaret L. 8 Hancock Ave DEM
Cullinane Gertrude Faye 14 Springdale Rd UNR
Curran Gloria 30 Hilltop Ave UNR
Cutler Brian Todd 7 Carville Ave DEM
Daniels Carol H. 14 Judges Rd UNR
Devenney Maria F. 199 Bedford St UNR
Dixon Linda J. 70 Fifer Ln UNR
Dondley Irene M. 22 Leonard Rd DEM
Dunn Anne Mary 48 Grapevine Ave UNR
Edwards Francine C. 96 Outlook Dr UNR
Eisenberg George O. 54 Gleason Rd UNR
Eisenberg Marda G. 54 Gleason Rd UNR
Farris Donnalee A. 158 Maple St UNR
Fenollosa Marilyn M. 10 Marshall Rd DEM
Fenollosa Michael K. 10 Marshall Rd DEM
Fenske Faith W. 20 Lois Ln UNR
Flynn Carol A. 3 Minute Man Ln UNR
Flynn Winston E. 32 Watertown St UNR
Forsdick Harry C. 46 Burlington St UNR
Forte Adriana B. 5 Drew Ave UNR
Friday,July 06,2018 Page 2 of 6
Last Name First Name MI Str # Street Party
Francis Julia 34 Greenwood St. UNR
Frankel Sheila 3 Kimball Rd DEM
Frawley Shirley Rauson 68 Potter Pond DEM
Frawley William J. 68 Potter Pond DEM
Freeman Charles M. 16 Normandy Rd REP
Freeman Margaret M. 16 Normandy Rd UNR
Freitas Jane 10 Vynebrooke Village UNR
Friedman Michael 12 Loring Rd DEM
Fullmer Walter C. 66 Fifer Ln REP
Gall Cheryl W 12 Hancock Ave DEM
Gao Yang 204 Woburn St UNR
Garland Elizabeth B. 21 Preston Rd DEM
Gasbarro Sandra M. 4 Seaborn PI UNR
Gillespie Mary E. 4 Fairland St DEM
Goldstein Beth 6008 Main Campus Dr DEM
Goldthwait Carol A. 251 Mass. Ave. REP
Gorospe Rebecca Fagan 42 Carville Ave UNR
Graham Natalie 18 Turning Mill Rd UNR
Gschwendtner Joann 1 Harrington Rd UNR
Hagopian Sonya 12 Lantern Ln UNR
Halverson Jane N. 2210 Massachusetts Ave UNR
Hartshorn Marita B. 28 Locust Ave DEM
Hartshorn Robert T. 28 Locust Ave DEM
Hays Susanne W. 39 Locust Ave UNR
Head Kathleen 40 Fair Oaks Dr UNR
Hill Marie E. 159 Burlington St UNR
Himmel Magdalena W. 66 Hancock St UNR
Hubert Nancy L. 1010 Waltham St DEM
Khavandgar Raana 230 Locke Ln REP
King Cheryl A. 2127 Massachusetts Ave UNR
King Thomas F. 2127 Massachusetts Ave DEM
Friday,July 06,2018 Page 3 of 6
Last Name First Name MI Str # Street Party
Knight Mary L. 56 Emerson Gdns UNR
Knudson Edgar A 656 Marrett Rd UNR
Koso Lindsay 44 Grapevine Ave UNR
Krant Jonathan 12 Emerald St DEM
Lawlor Sally 39 Normandy Rd REP
Levitt Linda J. 82 Grant St REP
Levitt Michael J. 82 Grant St REP
Lewis Jane Kenworthy 1010 Waltham St UNR
Loewenberg Joan S. 40 Oak St DEM
Lowther Janet L. 25 Woodpark Cir REP
Lund Donald Peter 20 Hancock St REP
Marcucci Angela G. 4 Elena Rd UNR
Marinaro Susan 33 Forest St DEM
Marquis Lorain A. 62 Valley Rd UNR
Marshall Pamela J. 38 Dexter Rd DEM
Mason Robert F. 33 Robinson Rd UNR
Mason Sheryl T. 33 Robinson Rd UNR
McAlduff Eileen G. 15 Theresa Ave UNR
McGrath Gerald E. 50 Waltham St UNR
McLeish Susan A. 33 Forest St UNR
McShine Jacqueline L. 18 Wm. Roger Greeley Vlg UNR
Mello Judith A. 29 Hayward Ave UNR
Menashi Wilson P. 1475 Massachusetts Ave DEM
Michalski Theresa M. 12 Loring Rd DEM
Millane Cecilia 27 Calvin St UNR
Miller Julie Ann 4 Lois Ln UNR
Minardi Judith Ann 37 Downing Rd DEM
Minardi Lee Raoul 37 Downing Rd DEM
Mix Barbara M. 153 Grove St REP
Mula Louis P. 656 Marrett Rd UNR
Murphy Grace M 6 Colony Rd DEM
Friday,July 06,2018 Page 4 of 6
Last Name First Name MI Str # Street Party
Nolan Louise Mary 9 Stevens Rd UNR
011in Ethel S. 49 Colony Rd DEM
O'Neill Anne B. 1475 Massachusetts Ave UNR
O'Sullivan Katherine S. 12 Aerial St UNR
Ouellette Margaret 23 Tucker Ave. DEM
Parker Lucille M. 262 Massachusetts Ave UNR
Petner Josephine D. 30 Taft Ave DEM
Pierce Alice M. 1010 Waltham St DEM
Pollack Betsy S. 410 Marrett Rd DEM
Potter Frances D. 1010 Waltham St 4352 DEM
Prensky Simon 222 Lincoln St DEM
Price Charles H. 52 North St UNR
Puopolo Evangeline K. 35 Prospect Hill Rd UNR
Puskarevic Marko N. 78 Woburn St UNR
Quinlan Elaine J. 21 Captain Parker Arms UNR
Quinn Margaret M. 58 Paul Revere Rd DEM
Rao Jyoti 60 Allen St DEM
Rockwell Susan R. 366 Lowell St UNR
Romero Loyde H. 5 Frost Rd DEM
Rooney E. Ashley 20 Hancock St UNR
Rubin Amy M. 5 Howard Munroe PI UNR
Ruml Doriane Carter 5 Compton Cir UNR
Sandeen Lisa Shreffler 10 Brent Rd UNR
Saradjian Margaret 259 Bedford Street DEM
Scalise Carole Sandra 17 Battle Green Rd REP
Schott-Marcell Jody M. 22 Flintlock Rd DEM
Schuler Clark S. 646 Marrett Rd UNR
Schuler Judith A. 646 Marrett Rd UNR
Selian Gail J. 374 Lowell St DEM
Setterlund Lorraine A. 2 Circle Rd UNR
Shanahan Jean D. 331 Bedford St UNR
Friday,July 06,2018 Page 5 of 6
Last Name First Name MI Str # Street Party
Shaw Sandra J. 51 Wachusett Dr DEM
Shurtleff Martha 445 Lowell St UNR
Sibert Julie Claire 30 Ingleside Rd UNR
Siegel Ellan B. 3 Diamond Rd UNR
Snell Carol S. 6 Preston Rd DEM
Sperandio Diane J. 9 Hathaway Rd REP
Spillane Edwina M. 1 Winn Ave UNR
Spillane Richard J. 1 Winn Ave UNR
Steigerwald Jessie 143 Cedar St UNR
Stieglitz Francine 3 Amherst St DEM
Strauss Alan J. 67 Freemont St DEM
Tauber Stephen Julius 38 Ingleside Rd DEM
Taylor Thomas G. 5 Harrington Rd DEM
Tec Leora 5 Rindge Ave DEM
Torsiello Elaine Lois 47 Potter Pond REP
Trudeau Jane A. 1364 Massachusetts Ave DEM
Turk Bernd M. 64 Reed St REP
Tutko Dorothy Zaborowski 16 Smith Ave UNR
Warshawer Robert D. 11 Tower Rd UNR
Webster Ann S. 16 Brent Rd UNR
Webster Chet Peter B. 16 Brent Rd UNR
Weinberger Virginia 69 Bridge St UNR
Welby Laura C. 16 Farmcrest Ave UNR
Wilhoite Becky 1475 Massachusetts Ave UNR
Wilhoite Charles D. 1475 Massachusetts Ave DEM
Wood James C. 51 Gleason Rd DEM
Wood Martha C. 51 Gleason Rd DEM
Worzala Julie Gruber 7 Raymond St DEM
Friday,July 06,2018 Page 6 of 6
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Selectmen's Goal Setting-Revisions and Ranking of Goals (20 min.)
PRESENTER: ITEM
NUMBER:
Suzanne Barry, Chair
1.10
SUMMARY:
The Board will review its list of assigned goals for F Y 19-20 and revise.
SUGGESTED MOTION:
NA
FOLLOW-UP:
Selectmen's Office.
DATE AND APPROXIMATE TIME ON AGENDA:
7/23/2018 9:00 P.M.
ATTACHMENTS:
Description Type
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AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve Memorandum of Agreement with Lexington Police Association(5 min.)
PRESENTER: ITEM
NUMBER:
Carl F. Valente, Town Manager
I.11
SUMMARY:
A vote is requested for this agenda item.
The Board previously discussed this matter in Executive Session on July 16, 2018. This agreement with the
Lexington Police Association will adjust detail rates for all police officers, effective August 6. The last time
detail rates were adjusted was in June 2009.
SUGGESTED MOTION:
Move to approve and authorize the Town Manager to signed the Memorandum of Agreement adjusting to
detail rates, effective August 6.
FOLLOW-UP:
P olice Department will implement.
DATE AND APPROXIMATE TIME ON AGENDA:
7/23/2018 9:20 p.m.
ATTACHMENTS:
Description Type
Marutiu,rrs nr;.w utiwa,� kg.rra:,arutiarnr[with.L11A Rackup Matawrrka(
MEMORANIA."M OF AGRFEMENT
bets cen
TOWN OF LEXINGTON
and
LEXINGTON POLICE ASSOCIATION
This Memorandum of A-reement, is entered into b%, and bemeen. the Lexington Police
Association (hereinafter '"Union") and the 'fo%An of Lexington. Massachusetts (hereinafter
l'o,,%n") herebN agree to the following amendments to the collective bargaining agreement that
expired June 30. 2018.
ITtective August 6, 2018, detail rates as established under Section shall be:
Town Detail: $48,00,11-iour
Private Detail: $52.00,hour
Road Jobs: $53.00/hour
Officer in Charge: $ 6.00,Uur
All other provisions of the agreement between the LPA and the Town remain in full force and
effect.
LEXINGTON POLICE ASSOCIATION TOWN OF LEXINGTON,
By its Town Manager
/DS//fich-ael Sowle, resident to Carl F. Valente Date
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve Letter of Support for LexHab regarding Wright Farm(5 min.)
PRESENTER: ITEM
NUMBER:
Suzanne Barry, Chair
1.12
SUMMARY:
LexHab has requested a letter of support from the Board of Selectmen for their Local Initiative Project(LIP)
application for a comprehensive permit for affordable housing development at Wright Farm.
SUGGESTED MOTION:
Motion to provide a letter of support endorsing LexHAB's application to the Department of Housing and
Community Development's Local Initiative Program for a comprehensive permit for the affordable housing
project at Wright Farm.
FOLLOW-UP:
Selectmen's Office.
DATE AND APPROXIMATE TIME ON AGENDA:
7/23/2018 9:25 p.m.
ATTACHMENTS:
Description Type
0118I$(DSi ttorrM'kiupporrtkdrrrWrrightQr<tnallrrnject RackupMatorriat
OFFICE OF SELECTMEN
SUZANNE E.BARRY,CHAIRMAN
JOSEPH N.PATO
MICHELLE L.CICCOLO
DOUGLAS M.LUCENTE TEL: (781)698-4580
JILL I.HAI FAX: (781)863-9468
July 23, 2018
Attn: Alana Murphy, Deputy Associate Director
Department of Housing and Community Development
100 Cambridge Street, Suite 300
Boston,MA 02114
Dear Ms. Murphy,
This letter serves to express our support for the Lexington Housing Assistance Board's (LexHAB) Local
Initiative Program(LIP) application for a Chapter 40B Comprehensive Permit for the Wright Farm
Proj ect. The Wright Farm Pro]ect contains three portions: conservation land, a large barn that the Town
plans to redevelop into a community education center, and an existing home to be deeded to LexHAB,
renovated and rented as affordable housing. This single family rental unit will be affordable to renters at
or below 80% of the Area Median Income (AMI).
The Town is providing support for this project in several ways. First the Town used Community
Preservation Act(CPA) funds to acquire the parcel for the purposes of Open Space Preservation and
Community Housing, and is now supporting this housing proposal with an additional commitment of
$200,000 in CPA funds for development. The Town is also waiving all building permit fees.
This development proposal was approved by the Lexington Town Meeting members in 2016 when they
voted to purchase Wright Farm. The Town Meeting members' affirmative action approved the plan for
conservation,recreation and use of the farmhouse for affordable housing.
LexHAB has a long history of providing much-needed,high quality affordable housing for low and
moderate-income Lexington residents. As a Town,we continue to support their important work and
enthusiastically support this proposal to create a space for affordable housing and conservation land.
Very truly yours,
Suzanne E. Barry
Chairman
SEB/ms
1625 MASSACHUSETTS AVENUE• LEXINGTON, MASSACHUSETTS 02420
e-mail selectmen@lexingtonma.gov
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve Employment Agreement-Acting Town Manager (5 min.)
PRESENTER: ITEM
NUMBER:
Suzanne Barry, Chair
1.13
SUMMARY:
A vote is requested for this agenda item.
As discussed earlier in the evening in Executive Session, the Board willbe considering the Employment
Agreement for Acting Town Manager Kelly Axtell.
Full Agreement willbe provided to Board during Executive Session at 6:30 p.m.
SUGGESTED MOTION:
Move to approve and sign the Employment Agreement between Town, acting through its Board of Selectmen,
and Kelly Axtell.
FOLLOW-UP:
Approved Agreement to be forwarded to Human Resources.
DATE AND APPROXIMATE TIME ON AGENDA:
7/23/2018 9:30 p.m.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Review and Approve Creation of the Carl F. and Maureen G. Valente Public Service Fund
(10 min.)
PRESENTER: ITEM
NUMBER:
Suzanne Barry, Chair
1.14
SUMMARY:
A vote is requested for this agenda item.
The Board will be considering the creation of the Carl F. and Maureen G. Valente Public Service Fund.
The fund will accept private contributions, to be used to fund public service internships and graduation
education in Public Administration.
SUGGESTED MOTION:
Move to approve and authorize the Chairman to sign the terms of the Carl F. and Maureen G. Valente Public
S ervice Fund.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
7/23/2018 9:35 p.m.
ATTACHMENTS:
Description Type
Purpose M'Pullr(k,fit"rrw co Fund Rackup Matorrktl
V5 MOPN�
O 1775
T
O � A
Q p
Q p o w
3 7.�
ARRIL I4"
L�XINGTO�
Carl F. and Maureen G. Valente Public Service Fund
For
Internships and Educational Programs Associated with a Career in Public Administration
This fund has been created to assist those interested in a career of public service by offering a
paid internship in a municipal department of the Town or graduate study in Public
Administration.
Carl and Maureen Valente's careers were devoted to local government in Massachusetts. They
were strong believers in mentoring and coaching young professionals as they were both the
beneficiaries of such mentoring. Both worked for the Town of Lexington, at different times,
during their 40 year careers.
For many young professionals interested in a career in local government an internship can be an
entryway to that first position. The purpose of this fund is to provide paid internship
opportunities or, for individuals working in local government, financial assistance towards a
graduate degree in Public Administration or related field.
Management of the Fund
1. The Trustees of the Public Trusts will invest the proceeds of the Fund as part of the
common trust fund;
2. This fund is meant to be expended in five years or in five disbursements, if an award is
not made in any particular year.
3. One-fifth of the fund, as of January 1, 2019, will be available for the purposes described
below. Equal amounts, plus interest, will be available in subsequent years.
Use of the Fund
1. The fund is to be used for a paid internship in any municipal department of the Town.
Internships should be a minimum of six months with a preference to individuals willing
to intern for one year.
2. The fund may also be used to support graduate academic programs for Lexington
residents who are pursuing a graduate course of study in public administration or related
field.
7/18/2018
3. Preference on the use of the fund will be given to women and individuals who are
otherwise under-represented in Lexington's municipal workforce.
Selection Committee
1. Applications from individuals, residents or municipal staff shall be submitted to the
Selection Committee consisting of a member of the Valente family, if willing to serve,
the Town Manager or designee and a member of the Board of Selectmen.
2. The Human Resources Director or similar position shall be responsible for developing an
application form and receiving applications on behalf of the Selection Committee.
3. The fund shall be promoted, among other places, in:
• The Massachusetts Municipal Association and Massachusetts Municipal
Management Association;
• The UMass Boston MPA program and other State Public Universities that may
offer a graduate degree in public administration or related field;
4. While applications may be submitted at any time, individuals are encouraged to submit
their requests by February 1 of each year, so that the Selection Committee can allocate
available funds for the coming fiscal/academic year.
Approved by a Representative of the Valente Family
Date
Approved by the Trustees of Public Trusts
Chairman Date
Approve by the Board of Selectmen
Chairman Date
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Battle Green Requests (10 min.)
PRESENTER: ITEM
NUMBER:
Suzanne Barry, Chair
1.15
SUMMARY:
The Lexington Minutemen are requesting use of the Battle Green for the purpose of the installation of officers and
the 329th Anniversary of the Lexington Minutemen to be held on Sunday, September 9, 2018 from 12:00 p.m. to
3:30 p.m.
SUGGESTED MOTION:
Move to approve the Lexington Minutemen's request of the Battle Green for the purpose of the installation of
officers and the 329th Anniversary of the Lexington Minutemen to be held on Sunday, September 9, 2018 from
12:00 p.m. to 3:30 p.m.
FOLLOW-UP:
Selectmen's Office.
DATE AND APPROXIMATE TIME ON AGENDA:
7/23/2018 9:45 p.m.
ATTACHMENTS:
Description Type
❑ Rack up M<atorrkal
ry^ rc,m' ara��ira�
TOWN OF LEXINGTON JUL 1 018
SELECTMEN'S OFFICE �
< a C
APPLICATION FOR
lik t fx�G
BATTLE GREEN PERMIT
The Board of Selectmen issues permits for the use of the Battle Green (see attached regulations).
Please fill in this form completely and return to the Selectmen's Office no less than two weeks prior
to the requested date.
NAME, PHONE NUMBER, and EMAIL ADDRESS OF A RESPONSIBLE
CONTACT: 2LT S L D r nAdjutant. LEXIN T N MINUTE MEN
DATE AND TIME OF EVENT: Sunday 9 September 2018, 1200 hrs
NATURE OF EVENT: Installation of Officers and 329th Anniversary of the
Lexington Minute Men
EXPECTED NUMBER OF PARTICIPANTS, SPECTATORS, AND VEHICLES:
A r x 5 12articinants and spectators
DURATION OF EVENT: 1200-1530
STATEMENT OF EQUIPMENT AND FACILITIES TO BE USED: NONE
SECTION OF THE GREEN DESIRED: Entire Green
ADDITIONAL INFORMATION: This is a traditional installation of new officers
in uding the new Captain Commanding. Event set-un from 1200-1300, event occurs
133 0-1530, Follo&ing the event. Company parades from Ureen to our headquarters at
StBri id's Church.
Authorized Signature ederal Identification No, or
Social Security Number
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Town Manager Appointments (5 min.)
PRESENTER: ITEM
NUMBER:
Carl F. Valente, Town Manager
1.15
SUMMARY:
A vote is requested for this agenda item.
The Town Manager is requesting the Board's approval of the appointment of Ms. Lyn Yang to the Community
Center Program Advisory Committee as well as Dr. Jyotsna Kakullavarapu& Ms. Sandra Shaw to the
C ouncil on Aging.
Ms. Yang will be filling the position previously held by John Zhu. Her term will start immediately and will
expire May 2020.
Dr. Kakullavarapu will be filling the position previously held by Nancy Adler. Her term will start immediately
and will expire May 2021.
Ms. Shaw will be filling the position previously held by Dr. Harry Allan Mackay. Her term will start
immediately and will expire May 2021.
SUGGESTED MOTION:
Move to approve the Town Manager's appointments of Lyn Yang to the Community Center Program Advisory
Committee as well as Dr. Jyotsna Kakullavarapu and Sandra Shaw to the Council on Aging.
FOLLOW-UP:
Town Manager's Office.
DATE AND APPROXIMATE TIME ON AGENDA:
T230018 9:55 p.m.
ATTACHMENTS:
Description Type
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�w Lexington Community Center Program Advisory Committee
s
U APRIL79"
l FXINC,
Nancy Shepard, Chairman Tel: (781) 698-4870
Alessandro Alessandrini Fax: (781) 862-2747
Daniel Palant
Lisah Rhodes
Archana Singhal
July 9, 2018
Mr. Carl Valente,Town Manager
Town of Lexington
1625 Massachusetts Avenue
Lexington, MA 02420
Dear Carl,
Upon the term completions of Nancy Adler and John Zhu in May 2018, 2 seats became available on the
Community Center Program Advisory Committee (CCPAC). We received a total of four applicants: Mr.
Jijun Hang, Mr.Jun Zhou, Ms. Lyn Yang and Ms. Sandra Shaw. After meeting with three of the four
candidates, (Mr. Hang is in China until late July)the recommendation is to appoint Ms. Lyn Yang to the
community member position that is currently open.
Ms.Yang has only been in Lexington for one year, but her interest in community involvement is evident.
As a certified and trained educator, she uses her experience to volunteer at her Church teaching English
to the senior population. She also avidly volunteers at each of her three children's' schools. Ms.Yang is
a member of CAAL and CALex and has assisted in coordinating events with these groups. She and her
family come to the Community Center often,to play ping pong, billiards and read. Ms.Yang is very
enthusiastic about sharing her support of the community center and we feel she would be a strong
advocate on the Committee.
The remaining seat to be filled is the liaison or designee of the Council on Aging. The COA is also filling
vacancies and once their Board is complete they will appoint a representative to the CCPAC.
Please let me know if any additional information may be needed.
Thank you,
Nancy Shepard, Chair
CC: Rick DeAngelis, Recreation Committee Chair
Melissa Battite, Recreation and Community Programs Director
Christine Dean, Community Center Director
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Master of Pruf0shioN Accuun=y. Kylly Sihoul of BuAks, Laham Aiverk,,,/
BachAr M"Als in Second L,,,,,brpmge TJni%xr%ity',
JYOTSNA KAKULLAVARAPU
Owner/CEO, Interim HealthCare of Lexington MA
OBJECTIVE
To get involved in decision making process of policies and procedures in Health Care. To obtain and
maintain a challenging position in Health Care and Public Health environment, Biostatistics,
Epidemiology, Clinical Research, Research Analysis, with an opportunity for professional growth and
advancement in the field. In the process of looking for new employment after one at Lahey Clinic Inc, I
felt nothing like self-employment. My background in Medicine and Public health inclined me to find
Interim Healthcare that provides continuum of care which is solution for saving money under affordable
care act. I took opportunity, to expand Interim HealthCare which is a home health care company to
Middlesex, Suffolk, Essex counties.
SUMMARY
Master's degree in Public health with specialty in Epidemiology, Biostatistics and Medical Science
background, By recognizing the reciprocal influence of public health and medical variables upon
individual, community and global well-being, interested to work with members who come together to
promote a shared vision of the determinants of health and illness. A strong team player with discipline
and self-motivation. Ability to handle multiple tasks.
PROFILE
Motivated to work collaboratively with all levels of contacts with limited supervision. Commitment to
and interested in translating research into practical application. Dividing time equally between health
promotion and disease prevention initiatives. Strong interpersonal skills.
COMPUTER SKILLS
Operating systems: Windows NT, Windows XP and Macintosh
Languages: SPSS 15.0 STATA, SAS, SAS/Assist, PASS 2000, PASS 2005, Word Processor,
Epi Info, and Epi Calculator, Continue Link
Applications: Microsoft office applications, Word Perfect, Internet Browsers, E-mail
applications,Zimbra and Medline
EDUCATION& EXPERIENCE
CDP Certified Dementia Practitioner 2016-2020
TWD/M.P.H Master of Public health, Preventive Medicine 1997- 1999
specialized in Epidemiology Biostatistics
University of Alabama at Birmingham (UAB), Birmingham, Alabama
M.B.B.S Bachelor of Medicine and Bachelor of Surgery 1986- 1991
(Equivalent to MD in USA)
Gandhi Medical College, Osmania University, Andhra Pradesh, India
SAS Clinical Jan 2014—.Ian 2015
Ideal Consult LLC
- SAS/ Base/Graph/ Reports/Macro/ SQL/Stat/ODS
- CDISC—SDTM &ADaM
- Tables Listings and Figures(TLF)
Jyotsna Kakullavarapu
Owner/CEO Jan 2015- Present
Interim HealthCare of Lexington MA
- We maintain Seniors at home allowing them to live in the comfort of their own home. as no one
wants to live in Nursing homes.
- We have a contract with Minuteman Senior Services and work under Frail Elder Waiver with
Executive Office of Elders Affairs to maintain Clients at home.
- We have clients we help with Massachusetts Rehabilitation Commission to evaluate and provide
ongoing services for their clients.
- We are Medicare certified and are able to check eligibility of Medicare coverage for Home
HealthCare and put in services with Skilled Nursing, Physical Therapy, Occupational Therapy,
Speech Therapy and Home Health Aide services for seniors who are eligible.
- We work with all Commercial Insurances to avail Home Health Care services for any age group
including pediatric age group. We work with Long to care insurances and Worker's
compensation insurances
- Government needs lot of help saving money and make health care affordable to all, our goal is to
reach out all the population by CommunitY based rams.
prog tn
Clinician/Clinical Research 2000-2014
Lahey Clinic Inc. Burlington, Massachusetts
- Functioning within the framework of institutional strategic policies HRB)and decisions
- Review research protocols submitted to scientific review board, regulatory authorities to approve
of statistical methods
- Training medical students, research fellows on statistical methods commonly used in research
projects. Trained an assistant to assist my position to clean data, prepare data for analysis.
- https:"/picasaweb.coo-le.com/Jyotsnadoc/MyPapersAbstracts Posters#
- Conducting Research and providing professional statistical support to include data collection,
sample size and power calculations
- Collaborate with program staff on the design and analysis of biostatistics aspects of research
protocols, implementation of research designs, Hypothesis development and testing, assisting in
project planning and management
- Analyze data in collaboration with physician investigators beginning with univariate and
multivariate analyses such as logistic linear regression, Non parametric tests, ANOXIA and factor
analysis for research studies.
- Data analysis and reporting of data in tabular forms, graphs, charts
- Assist in preparation of protocols,submission of grant proposals for external funding
- Plans and documents computer data file structure; develops programs, manages and maintains
complex statistical databases, performs or supervises data entry.
- Selects data samples,
I prepares questionnaires and surveys, and conducts logic checks to maintain
data quality.
- Finds factors that affect the results of the research, identifies differences between groups of data,
identifies relationships and trends in data
- Assisting in the establishment of data collection instruments and protocol
- Data analysis/manipulation and management
- Computer systerns/Applications programming, analysis and reporting
- Producing reports, abstracts, manuscripts, posters, papers, grant applications using the data
analysis results
Research Assistant 1996- 1999
Center for Health Promotion under School of Public Health & Department of Preventive Medicine
(Collaboration of STAB & Center for Disease Control), UAB, Birmingham, Alabama
Developed research capabilities in collaboration with academics and health care institution
Analyzed and produced reports in a breast and cervical cancer study using SAS & Epi Info that is
based on cancer screening techniques such as marninograrn records, pap smear
Jvotsna Kakullavarapu
3
Orderly telephone interviews for a community based infectious disease epidemiological health
survey
Abstracted medical data on patients records and processed data entry for a prostate cancer study
Collected information from various databases, accomplished Medline search for the protocol
writing
Enrollment of participants for the study of smoking and stress on Cardio Vascular System
Experience in planning and organizing focus groups for the pilot study program
Rated and coordinated workshops in WILLOW program which was health education and
promotional seminar for African American women with HIV/AlDS
Interviewino, for collection of data by administering questionnaire to participants primarily,
elderly African Americans in the Women's Health Initiative clinic (WHI) which is a multi-center
health outcome clinical trial in order to prevent Osteoporosis, colorectal cancer, coronary artery
disease as well as breast cancer
Planned and systematized meetings by coordinating with all the investigators on the
BioPsvchoSocial lab
Played key role as a RA in organizing and contributing to the study proposals at BioPsychoSocial
9 111� tn
lab which is a first time implemented campus wide facility
Conducted research and composed a protocol for an experiment involving study on an Impedance
cardiograph machine
Assisted in performing various physical examinations in Women's Health Initiative clinic
Gathered data on Impedance cardiograph to observe the effects of smoking and stress on Cardio-
vascular system
Physical Examiner Summer 1998
Student Coalition for Community Health [SCCH], Program for rural services and research, UAT,
Tuscaloosa, Alabama
Trained and supervised medical students and nursing students for the exams, as well as performed
the physical examinations on patients at the health fairs conducted at various rural communities
of Alabama in order to provide primary health care services for the undeserved population.
Administering immunization to the undeserved children.
Resident Doctor/Medical officer 1993- 1995
CDR Hospitals, Andhra Pradesh, India
Primary care providing the services in order to maintain health of the communities by preventive
measures, controlling community acquired infections, administering immunizations, treating the
water sources etc. And follow up on the various health outcomes. Conducting health educational,
problem awareness and promotional workshops. Managing the emergencies that were not limited
to the infectious disease cases
Social and Preventive Medicine — Field trips in various rural and urban areas of India. Trained for
community derived contagious and many other community health problems prevention
Practical and Theoretical training
Epidemiology training — Research Methodology, Bio-statistics I and 11, Health behavior, HIV/
AIDS, Principles of Epidemiology, Population based health programs, Environmental
Epidemiology, Chronic diseases Epidemiology, Health care organization and policy
Basic & Clinical medical Sciences — Microbiology, bacteriology, Immunology, Pediatric &
Internal Medicine rotations were part of the curriculum which would be advantageous for better
understanding the role of Public Health
Awards and Community work
Volunteer at MA responds for chapters The Massachusetts Region 4A MRC, Upper Merrimac
Valley Medical Reserve Corps
Jyotsna Kakullavarapu
4
Obama Community service award —Earned as a volunteer at a non-profit organization called
VT Seva(Volunteering Together for Service )organized Dance for Cure to raise funds for
Cancer screenings,treatment and research. 5K Walk for visually Empowered students, Serving
tl
elderly at Boston Soup kitchen. Organized an event called Bloom, by showcasing art fonns,
proceeds go towards cancer research.
Member Indian Medical Association of New England
Member of National Medical Association, Washington DC
80%of the tuition is covered by the research assistantship
Winner of Durgabai Deshmukh-gold medal award for academic excellence
Volunteer and member at Indian Americans for Lexington, Indian Americans for Burlington
groups
Papers
- Clinical and Public Health case study based Integrative Experience — Investigation and writing a
Paper on Salmonella outbreak through infected BBQ in Shelby County, Alabama
- Paper on various social and Psychological barriers to HAAkT medication adherence in patients
with HIV/AIDS
- HCOP/ Health care organization and policy—40% of the grade was contributed by a paper titled
"Conceptual framework of the multiple causes of Iodine deficiency disorders(IDD)and its social
implications"
- Paper on Public Health importance and strategic planning of a"Tuberculosis Control Program"
Abstracts
Bacterial Overgrowth and Irritable bowel syndrome: A took at prevalence, symptoms and quality
of life. Kristen M Robson, M.D, * Jyotsna Kakullavarapu M.D; M.P.H and Tony Lembo M.D
Gastroenterology, Lahey Clinic, GE Beth Israel Deaconess Medical center, Boston, MA, USA
www.amedeo.com/medicine/ibs/ibs2003.htm
Comparison of Gleason Score 3+4 Vs 4+3 tumors at Radical prostatectomy: Pathologic
parameters and prognostic implications; AUA — 96 1h Annual Meeting June 2-7, 2001 Anaheim,
CA; Omar Durrani, John Libertino,Jyotsna Kakullavarapu, Lahey Clinic, Burlington, MA
Posters
bttps://picasaweb.google.com/Jyotsnadoc/'MyPapersAbstractsPosters:,4
V / THURSDAY, APRIL 6. 2006 / 7:30 am - 12:00-prn P05. 102 Serum Cytokine levels in
Diabetic Neuropathy Jayashri Srinivasan, Stephanie Scala, H.Royden Jones, Marybeth Hodge,
Jyotsna Kakullavarapu, Gyorgy Abel
POSTER SESSION I /TUESDAY,APRIL 4,2006 / 7-30 am - 12.00 pm P02. 006. The effect of
CPAP on Periodic Limb Movements in sleep (PLMS) in patients with Obstructive sleep apnea
(OSA); Ashish Adlakha,Jyotsna Kakullavarapu, Paul Gross
http://am.aan.com/scientific/pdf/sciprog thqpdf Poster Session VI / Thursday, April 6, 2006/
im p.m — 7.00 p.m. P06. 148 Effects of Coenzyme Q10 in PSP and CBD-, A Randomized,
Placebo — Controlled, Double Blind, Crossover Pilot study. Diana Apetaurova, Stephanie A.
Scala, Sharon G. Lamont,Jyotsna Kakullavarapu
Effects of Coenzyme Q 10 in M SA—Accepted for poster presentation at AAN 2007
Characteristics of Lentigo Maligna in a Mohs Practice and Predictors of Invasion - Accepted at
Dermatology surgery meeting for poster 2007
Protocols
Co-Investigator for a project Development of Colon Cancer Diagnostic using Differential
Analysis of Transcripts with Alternative Splicing (DATAS) funded by EXONNHIT therapeutics.
217 Perry Parkway, Bid 5. Gaithersburg, Maryland — 20877, John Coller M.D, Jyotsna
Kakullavarapu MBBS; MPH
Jyotsna Kakullavarapu
5
Tufts Medical school Granted funding -Integration of simulation and laparoseopic surgical
training for medical students — Dr. Nepomnayshy Dhimitry MD, Jyotsna Kakullavarapu MBBS9
MPH
Presentations
A Pilot Study, of Depression and Stress in Ophthalmologists
Authors Kenneth C. Dhimitri MS, PT- Paul Lee MD, JD; Patti Ann Morse BS; Fleming D. Wertz
MD-1 Jyotsna Kakullavarapu MD-, Jeffrey L. Marx MD
Acknowledgments:
DYSPHAGIA AND ADVANCING AGE: ARE MANOMETRIC ABNORMALITIES
MORE COMMON IN OLDER PATIENTS? Kristen M. Robson, M.D. and Michael E. Glick,
M.D., Department of Gastroenterology, Lahey Clinic, Burlington, Massachusetts.
ACKNOWLEDGMENTS- this study was supported by the generous contribution of the Carter
Charitable Trust Foundation. The authors thank Jyotsna Kakullavarapu, M.D., M.P.H., for her
assistance with statistical analysis
Native liver xanthogranulornatous cholangiopathy in primary sclerosing cholangitis.- Impact on
posttransplant outcome, Andrew Paul Keaveny ', Fredric David Gordon 3, Atoussa Goldar-
1 5
Najafi William David Lewis' 3, Elizabeth Anne Pomfret' 3, James John Pomposell] 1 3, Roger
Lewin Jenkins 1 3, Urmila Khettry 1 3 * The authors thank Dr. Jyotsna Kakullavarapu, MBBS,.
MPH, Biostatitician, Lahey Clinic Medical Center, Burl-. ington, MA, for help with the data
analysis
GLAL A 140414 851.858 File Format: PDF/Adobe Acrobat
Jyotsna Kakullavarapu for their assistance with. Abstracting and entering the data. Nancy
Grader. Assisted with the preparation of this manuscript. ...
taylorandfrancis.metapress.com/index/R607G565556271')7.pdf- Similar-pa es
Cardiac Events in Patients With Negative Maximal Versus Negative ... File Format: PDF/Adobe
Acrobat
MPH, and Jyotsna Kakullavarapu, MD, MPH, for assis-. tance with the statistical analysis.
Reprint requests and correspondence: Dr. Sherif B. Labib, ...
content.onIinejacc.org/cgi/reprint/44/l/82.pdf
Statistical Recommendations for Research Studies
- Data analysis/ interpretation for a study "High dose rate brachytherapy for High risk low stage
prostate cancer"
- EFFECTIVENESS OF A MODIFIED ASTHMA CENTER IN IMPROVING CARE OF MILD
TO MODERATE ASTHMATICS Diane Ponticelli and Andrew G Villanueva, Jyotsna
Kakullavarapu. Pulmonary and Critical Care Medicine, Lahey Clinic, Burlington, Massachusetts
- Power calculations, analysis plan for "A Prospective, Randomized, double-blind, Placebo-
Controlled Trial of CelexaTm (citaloprarn hydrobromide) to Prevent Depression in Patients with
Hepatitis C on Interferon and Ribavirin Therapy"
- Research and planning for Outcomes and Effectiveness Research/ Health Services Research,
setting up Health services Research Objectives
- Computer Randomization of patients in "Topical Phenylephrine for treatment of anal seepage
after ileal pouch-anal anastomosis HPAA)"project
- Power calculations, analysis proposal for "A Prospective, Randomized, Double Blind, Placebo-
Controlled Trial of V1oxx(9 (Rofecoxib) and diazepam to evaluate patient tolerance of transrectal
ultrasound-guided biopsy of the prostate
- Power and Sample size calculations for "The effect of Enhanced external counterpulsation on
insulin resistance and blood glucose control in subjects with type 2 diabetes and heart disease
- Laney Clinic Senior Wellness Research Project Building the study design, implementation,
launching the project and on going statistical support and contribution
Jyotsna Kakullavarapu
6
Statistics for "The role of inflammation as mediated by C-reactive protein, Interleukin 6 and
complement activation in Acute Coronary events,
Data Analysis, correlations, Data transforms and interpretations for a major physician survey
Power and Sample size calculations for a presentation at NIH on a multicenter clinical trial that
got funded.
Review on a papers about decision tree analysis, sensitivity analysis for a project "Operative vs
non-operative management of acute Achilles tendon rupture: expected value decision analysis"
Ongoing statistical support for a Pharmacist Assisted Intervention programs for Diabetes,
Hypertension at Lahey Clinic.
'Tide beam reconstruction (WBRTM, UltraSPECT) data analysis: Dr. Raja Shanker is PI.
Abstract submitted to American cardiology association
Hysterectomy QOL measures analysis/ MRgFUS Data: Dr. Holland Radiologist project funded
by Pfizer
Proposal Lactobacillus GG (LGG)To Reduce Ventilator-associated Pneumonia(VAP)
Produced Randomization schedule for various studies
ASCT program/MMNHL data survival analysis
Recommendations for many studies not just limited to above
Jyotsna Kakullavarapu
J .3, I Z 0 18 DPP ,ICA"I`ION FOR AP1` TNIENT
FOR
I BARD/ OMMI ` ' I Ii II3 I II'
Council on in Board of Health
Board/Committee of interest, 6. 2.
Would pots consider another Committee,-
For how long slIot€Id eke keep your application on File'? years
FL111 Name: y t na Kakullavarapu VID, MPH, CDP Nickname: Joyce
Prcl-erred I_itle (please circle) Mr.l 'Is.r`Mrs,,0ther. r or Ms. or Mrs.
I forne Address: Zip: 02420
Len-;th of Residence in I_exington.
yrs
Ccculaatic n:
Service. Own Interim Healthcare of Lexington MA Home Health Care Agency
'Fork Address;
Phone: }-tome Fork fax
Cell
I -snail- Primary; Secondary
I1-you currently serve on a Board or Committee,Please identify: None _
Special Training, Interests. (qualifications: Home HealthCare
Community based programs to save money for Government
No
l lave you been asked by a Committee to bccorne a mernber`'
1 loo, did ;ou heat-about the Committee` We work with Council on agencies in neighboring towns
a .,e attach �p ate= Pace,
Please ��current rest�tr€�.. it'possible. Add any c�_�mt�cnts belcr.s or i°€� a �;�: .ar�v�,
d v
iestaturee Date:
1/ /2018
Id
i
PERSONAL DATA
Board/Committee
of Interest:
Full Marne: _, {
Preferred Title
(please circle)- er:
�I
Home Address:
II
Length of Residence
in Lexington: 70
Current Occupation: --
Work Address-
Phone Number(s): Home: Work-
Fax Number(s):
Email Address:
Previous Work
Experience:
Volunteer
Experience
3
I IE
E
i
i�
8
QUESTIONS
1. Are you presently serving on a Town board or committee? if s a which one(s) and for II
how many terins have you served?--,-
?
2. Why do you w t to be a member of this particular beard or committee?
3 t
f t t
3. What do you believe are the most important issues facing this board or committee?
4. List any abilities, ills, licenses, certificates, specialized training, or interests you
have whire applica e to this board of committee.
ease a ac a current resume, if p ssible.
Signature h Date. `
f II
I
I'
s
1�
01
SSENIOR MARKETING MANAGER, BANKBOSTON., FLEET
Managed corporate sponsorships, suCh as"MIL Carr, Stan ' all Aga st r UgS", ' ankE ,,
Cis., r st vel,s with ublic Schools th..O ghour New England, and other `r#£ to asors s" s
such c as Walk for Hunger and the Walk, Also ;t aged Bank sports soonsorship
programs with Senior PGA Tour at Nashawtuc C, the Boston Celtics', New England
Patriots, and Pedro Martinez Also represented Presenting Sponsor s sanik of Boston?, on the
Board of
1990.the Massachusetts Senior Games., which the Bank co-founded with the city of
Springfield in
EDUCATION
}! s r iC,h School
University of MassachUsetts, Amherst,e st, B,A. Education/Sociology
SKILLS
`:-C?€zat€o" _; bait€=T`€i%i=Ctio , and
5 a Lexington resident for more than
promotional i skills which� � �'
i�,:CC{�w�:irt , .>.,.,f� ,r' ,4 ,t ,�% [`�`° ��C����i � ? 70 years, with rouch community
agi g the Bangs various�'s�mirnunity volunteer,experience believe
�'l��ai - ,,, -;� �; £ can
public relation sponsorships, be are effective
TOWNACTIVITIES
Recreation Committee, 1991---2018, Past .r: E Lexington �.FCommunityPreservation Committee, -
, .. iri i r7 .. v,., :�.dvisor`-v orr� "Yiittee, s✓✓ — t.,.8,- "rl r`3-r:..g`- of the € ew `Volunteer; E Town
Meeting,
1977—today-, LEF Board of Directors,
n
2004;- Women Voters, Se President;
School C-or'mit 7Church; FISH driver; ,
My i:s3.e res? a t joining this
.£i committee s.,sws Out of my commitment to SUPPOrt and advocate€o€'tY>
continued growth it excellent Town Resource--theLexington C£rr`?munit`Center, €t is crucial that
we work o ensure that the Community
irusIty Center J' r1 �§ of Lexington's ri'€4 's, add
ressing the needs
of a verse v i'il a y, I be"'evethat my long-time experience 'with the Recreation Committee and the
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve Annual Review - Comptroller
PRESENTER: ITEM
NUMBER:
Carl F. Valente, Town Manager
C.1
SUMMARY:
The Assistant Town Manager for Finance is appointed by the Town Manager, and also serves as Comptroller,
and is appointed by the Board as Selectmen. As such, both the Town Manager and Board approves the
annual performance review for Ms. Kosnoff.
SUGGESTED MOTION:
To approve and sign the annual performance review for Carolyn Kosnoff,Assistant Town Manager for
Finance/Comptroller.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
7/23/2018
ATTACHMENTS:
Description Type
A ru uaw nCa.vk� w Cb nptrraAorr Rackup Matorrkt(
TOWN OF LEXINGTON
SENIOR MANAGEMENT REVIEW
PERFORMANCE EVALUATION FORM
EMPLOYEE NAME: Carolyn Kosnoff
EMPLOYEE TITLE: Assistant Town Manager for Finance/Comptroller
SUPERVISOR: Carl F.Valente,Town Manager
DATE OF EVALUATION: July 23,2018
REVIEW PERIOD: July 1,2017—June 30,2018
PART
PERFORMANCE OBJECTIVES AND PROFESSIONAL DEVELOPMENT PLAN
The Senior Manager and his/her supervisor will develop a list of Performance Goals/Objectives
to be accomplished during the review period. Assessment of progress toward prior year goals
/objectives will be part of the annual evaluation review. Performance goals/objectives are the
major end results for which an employee is accountable and are durable benchmarks from which
all activities stem. Steps to prepare for developing effective performance objectives are as
follows:
• Establish a clear understanding of the position's responsibilities, focusing on key duties and
responsibilities
• State what the position is intended to accomplish,focusing on measurable desired results
• Relate the Senior Manager's performance objectives to the position's responsibilities,
departmental goals,and organizational objectives
• Include planning,project,and developmental objectives
A. Prior Year Goals
Carolyn and I established the following goals for this past year:
• Address staffing and workload issues in the Assessor's office. This includes
evaluating staff and contract services, department priorities and aligning the
staff and workload to meet the DOR recertification requirements. Status:
Largely accomplished. New staff have been hired and staff reporting
assignments changed. Continued work on the management of the department
is necessary.
• Undertake all data collection, analysis and presentation materials for Financial
Summits 1-5. Status: Completed.
• Provide Town Manager and Selectmen with financial information necessary
to support the October 2017 Special Town Meeting and potential debt
exclusion vote. Status: Completed. Debt Exclusion vote called by Selectmen
approved by voters.
• Update the debt service/capital stabilization fund model. Status: Completed.
• Prepare the analysis for the FYI water and wastewater rates. Status:
Completed.
• Oversee the Assessors analysis for the FYI tax rate. Status: Completed.
• Begin the process of creating an electronic archiving system for the
Comptroller's Office. Status: Carolyn has secured funding to implement
Tyler Content Manager, which will allow for automated processing,
electronic document storage and the reduction of paper going forward. This
Munis module will be installed and implemented as part of the greater
General Ledger project. Regarding the existing paper backlog, multiple
Finance staff have been trained by IT on the use of Laserfrche and creating an
2
electronic archive. The next step is to create a full inventory of the
departments'records (type,purpose, age and location) and a corresponding
retention schedule which is consistent with the requirements of state law.
When the inventory is complete we will prioritize what should be
scanned/archived and what we can petition for destruction.
• Explore unused MUNIS modules and potentially new cloud-based programs
for the annual budget. Status: Completed and funding included in FY19
budget for this process.
• Begin to document departmental policies and guidelines for accounting,
budgeting, and investing. Status: This project is in the beginning phases of an
ongoing project. Carolyn has made progress in creating internal procedure
documents for Comptroller's Office processes, but there is still much to be
reviewed and discussed in terms of policy and guidelines for all Finance
functions including Accounting, Budget, Procurement, Investing and general
financial management.
B. Upcoming Year Goals
Carolyn and I have established the following goals for the coming year:
• Create a financial impact analysis and funding plan for the Fixed Net meter
reading system on Water and Sewer Enterprise funds and rates. Partner with
the DPW team to advance this project to the Fall STM.
• Update the debt service/capital stabilization fund model to incorporate new
projects and a potential high-school construction project.
• Implement supplemental tax billing in FY 2019.
• Complete planning and development of a new Chart of Accounts in MUNIS
and begin the implementation process.
• Coordinate and oversee the implementation of new MUNIS Content Manager
module as a means to electronic processing and archiving in the Comptroller's
Office.
• Convert the current budget process and quarterly budget monitoring to the
Wdesk platform.
• Partner with the DOR to evaluate the impact of Personal Property depreciation
on the residential tax base.
• Transition town departments to a new Procurement Card vendor and update P-
card policies and guidelines.
• Continue to evaluate departmental policies and guidelines for accounting,
budgeting, and investing. Create and update policies and procedures as
needed.
C. Professional Development
We have discussed the importance of participating in professional development
opportunities, given that Carolyn is new to municipal finance. Examples of
professional development options include:
• Participating in MGFOA programs, seminars and conferences.
3
• Calling on other finance colleagues for technical support.
• Attending the IG's Office Procurement seminars.
• Attending the DOR's legal update seminar.
4
PART II:
OVERALL PERFORMANCE SUMMARY
This section indicates the supervisor's conclusions as to the employee's overall level of
performance. Given the performance expectations for seasoned Manager's and the achievement of
the annual goals and objectives,the employee's overall performance can be summarized as:
Carolyn has completed 18 months as Assistant Town Manager for Finance. This is her first
annual review in this role.
I could not be more pleased with the progress Carolyn has made in understanding
municipal finance and Lexington's financial management systems,processes and
documents. Not only is she a quick study, but is comfortable asking other staff, colleagues,
DOR or municipal finance consultants to explain to her what she does not fully understand.
This will serve her well going forward. Given the depth and breathe of this area of finance,
I hope she will continue to use available opportunities for on going training and
professional development in this area.
While Carolyn's workload can only be described as `crushing'is was exacerbated this past
year by the unanticipated resignation of the Town Accountant, the challenge of hiring a
new town accountant who resigned a few months later, and the resignation of the
Purchasing Director. In this context, Carolyn has not had the opportunity to completely
embrace her role as Assistant Town Manager for Finance/Comptroller. That being said,
she is taking on two significant projects this coming year: preparations for a MUNIS
upgrade/new chart of accounts and the implementation of WDesk, a financial presentation
application. Even in the face of staff turnover and workload demands, she has a vision on
how to improve the operations of the Department.
It has been an absolute pleasure working with Carolyn. I appreciate her attention to detail
(a crucial trait); long hours and hard work; dedication to the Town; and ability to calmly
address the many challenges presented to her. I believe she will have a very successful
career in local government/municipal finance.
As provided in Section 8 of Carolyn's employment agreement, I am approving a 3 percent
merit increase,for an annual salary of$134,350, effective July 1, 2018.
5
PART IV:
SIGNATURES
SENIOR MANAGER
I have reviewed this document and discussed the contents with my supervisor. I understand that my
signature does not necessarily indicate agreement with the evaluation contained in this document,
and that I may attach written comments which will be reviewed by senior management staff and
included with this form in my personnel file.
Comments:
ASSISTANT TOWN MANAGER FOR FINANCE/COMPTROLLER
Date: Signature:
ASSISTANT TOWN MANAGER
Date: Signature:
HUMAN RESOURCES DIRECTOR
Date: Signature:
CHAIRMAN,BOARD OF SELECTMEN
Date: Signature:
TOWN MANAGER
Date: Signature:
6
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve One-Day Liquor License
PRESENTER: ITEM
NUMBER:
Suzanne Barry, Chair
C.2
SUMMARY:
The Czech and Slovak Association has requested a One-Day Liquor license to serve beer and wine for their
Czech and Slovak Harvest Festival to be held at Sacred Heart Parish, 21 Follen Road, on Saturday, October
13, 2018 from 5:00 p.m. to 11:00 p.m.
SUGGESTED MOTION:
Move to approve consent.
FOLLOW-UP:
Selectmen's Office.
DATE AND APPROXIMATE TIME ON AGENDA:
7/23/2018
ATTACHMENTS:
Description Type
❑ Sbvak Assoc.fk}npkatronn RackupMatorrkt(
VS µORk1N'
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TOWN OF LEXINGTON
in a a ' ,31SELECTMEN'S OFFICE
3
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{txiH�K° APPLICATION FOR
ONE—DAY LIQUOR LICENSE
The Board of Selectmen issues one-day liquor licenses to for-profit and non-profit organizations
that serve liquor and'charge either a cover charge or for each drink. Please fill in this form
completely and return to the Selectmen's Office along with a check for$25.00 made payable to the
Town of Lexington.
BUSINESS/FUNDRAISING ORGANIZATION: CZ�Cti 15zvj
CONTACT NAME AND NUMBER:
ADDRESS FOR MAILING:
EMAIL ADDRESS:
TITLE/PURPOSE OF EVENT:
LOCATION AND ADDRESS: '
DATE OF FUNCTION: '� '�
TIMES OF FUNCTION:
TYPE OF LIQUOR TO BE SERVED: 1 �� a.,,.Cl .7 -,k
DATE AND TIME WHEN LIQUOR DELIVERED:
DATE AND TIME WHEN LIQUOR REMOVED: OG M'3'GFC /3 02 D/cp
ADDITIONAL INFORMATION: �Z `
horized Signature Federal Identification No. or
Social Security Number
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve and Sign Proclamation
ITEM
PRESENTER: NUMBER:
C.3
SUMMARY:
Request to the Board to approve and sign a proclamation recognizing the 25th anniversary of the Minuteman
Bikeway.
SUGGESTED MOTION:
Motion to approve the consent agenda.
FOLLOW-UP:
Selectmen's O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
7/23/2018
ATTACHMENTS:
Description Type
20118 MYrr)utonnnnr Qkkowway Rackup Matorrkw(
'F 0
OFFICE OF SELECTMEN
SUZANNE E.BARRY,CHAIRMAN
JOSEPH N.PATO
MICHELLE L.CICCOLO
DOUGLAS M.LUCENTE
JILL I.HAI
PROCLAMATION
Whereas: Twenty-five years ago, the Minuteman Commuter Bikeway was completed and dedicated
in 1993 as the 500'rail-trail in the country; and
Whereas: in 2008, the bikeway was the fifth rail-trail in the country to be inducted into the Rail-
Trail Hall of Fame by the national Rails-to-Trails Conservancy,in recognition of its
"scenic value,high use, trail amenities,historical significance, community connections,
and geographic distribution,"; and
Whereas: the success of the bikeway has inspired countless rail-trail and pathway projects in New
England and beyond; and
Whereas: the presence of the bikeway is an economic asset as well as a recreational and
transportation resource, given the popularity of bicycling and the increasing number of
visitors who travel to Lexington via the bikeway; and
Whereas: as we celebrate the past 25 years of"Going Places on the Minuteman Bikeway,"we look
forward to a trail that is part of a robust,regional bicycle transportation network; and
Whereas: the Friends of Lexington Bikeways, Munroe Center for the Arts, Cary Memorial Library,
the Bicycle Advisory Committee, the Lexington Historical Society, the Tourism
Committee, and other partners in Lexington as well as in Arlington and Bedford, are
planning activities to celebrate "25 Years of Going Places on the Minuteman Bikeway,"
culminating in a three-town celebration along the bikeway and in town centers,
NOW, THEREFORE, WE, THE BOARD OF SELECTMEN of the Town of Lexington, Massachusetts, do
hereby proclaim Saturday, September 29, as
Minuteman Bikeway Day
In the Town of Lexington. We urge all citizens to take the opportunity to celebrate the bikeway's success
by visiting events being planned for September 29 along the bikeway and on the Visitors Center lawn.
IN WITNESS WHEREOF, we have set our hands and caused the seal of Lexington to be affixed herewith
on the 23rd of July 2018.
SUZANNE E.BARRY,CHAIRMAN JOSEPH N.PATO
MICHELLE L.CICCOLO DOUGLAS M.LUCENTE
JILL L HAI
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Exemption 6 (Interest in Real Estate): Historical Society Parldng Spaces (20 min.)
PRESENTER: ITEM
NUMBER:
Carl F. Valente, Town Manager
ES.1
SUMMARY:
Suggested motion for Executive Session: Move that the Board go into Executive Session to consider the
purchase, exchange, lease or value of real property, Edison Way parking spaces owned by the Historical
Society, and to continue in executive session for collective bargaining matters. Further, that as Chairman, I
declare that an open meeting may have a detrimental effect on the negotiating position of the Town.
Update on negotiations to lease parking spaces from the Historical Society.
Awaiting a revised proposal from the Historical Society. Will forward to Board as soon as it is received.
SUGGESTED MOTION:
NA
FOLLOW-UP:
Based on Board's comments, staff will respond to the Historical Society.
DATE AND APPROXIMATE TIME ON AGENDA:
7/23/2018 10:05 p.m.
ATTACHMENTS:
Description Type
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Exemption 3: Collective Bargaining Update - Lexington Police Association and Superior
Officers (20 min.)
PRESENTER: ITEM
NUMBER:
Carl F. Valente, Town Manager
ES.2
SUMMARY:
Suggested motion for Executive Session: Move to go into Executive Session to discuss strategy with respect
to collective bargaining related to the Lexington Police Association Superior Officers and to reconvene in
Open Session only to adjourn. Further, as Vice Chairman I declare that an open meeting discussion may
have a detrimental effect on the bargaining position of the Town.
Update on collective bargaining negotiations
SUGGESTED MOTION:
NA
FOLLOW-UP:
Staff will continue bargain with unions.
DATE AND APPROXIMATE TIME ON AGENDA:
7/23/2018 10:25 p.m.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Anticipated Adjournment
PRESENTER: ITEM
NUMBER:
SUMMARY:
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
7/23/2018 10:45 p.m.