HomeMy WebLinkAbout2018-01-17-PB-packet-releasedAGENDA
Lexington Planning Board
Wednesday, January 17, 2018
Battin Hall, Cary Memorial Building
7:00 PM
Staff Reports
1. General Update (as needed)
2. Upcoming Meetings & Anticipated Schedule
3. Comprehensive Plan Update
Development Administration
1. 15 -17 Fairland Street Preliminary Subdivision
2. 6 Eliot St, Sketch Balanced Housing Development Plan
2018 Annual Town Meeting
1. Potential Warrant Articles
Board Administration
1. Board Member Reports
2. Review & Approval of Minutes
Adjourn
L &d
Meeting broadcast by LexMedia
7:00 PM
7:05 PM
7:10 PM
7:15 PM
8:00 PM
8:45 PM
AGENDA ITEM SUMMARY
LEXINGTON PLANNING BOARD
AGENDA ITEM TITLE:
General Update (as needed)
PRESENTER: ITEM
NUMBER:
Aaron Henry
SUMMARY:
This is a standing agenda item and is updated for each meeting.
SUGGESTED MOTION:
No action on part of the Board is required for this item.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
1/17/2018 7:00 PM
AGENDA ITEM SUMMARY
LEXINGTON PLANNING BOARD
AGENDA ITEM TITLE:
Upcoming Meetings & Anticipated Schedule
PRESENTER:
Aaron Henry
SUMMARY:
This recurring agenda item is to inform the Board and public of the proposed meeting schedule.
At this time, the Board has discussed the following dates:
• January 31
• February 14
• February 28
• March 14
SUGGESTED MOTION:
There is no need for the Board to act on this item.
FOLLOW-UP:
ITEM
NUMBER:
2
Should Board members have any known conflicts with any of the proposed dates or wish to request an item
be placed on a meeting agenda, please follow up with staff.
DATE AND APPROXIMATE TIME ON AGENDA:
1/17/2018 7:05 PM
ATTACHMENTS:
Description Type
D Proposed Meeting Schedule Ik ckup Material
FY I8 Calendar Ekackup Material
Planning Board FY 2oi8 Meeting Schedule As of 11/9/2017
FY Meeting Date Notes
MTG #
1
07/12/2017
Grove St
2
07/26/2017
Grove St
3
o8/16/2017
Brookhaven SPR; 45 -65 Hayden PD
4
o8/28/2017
Joint meeting with the BOS: Econ Dev Discussion
5-1
o8/30/2017
1
IATM 2018 Article Requests to BOS
6
09/13/2017
Open STM Public Hearings
7
09/22/2017
Joint meeting with the BOS: Econ Dev Discussion
8
09/27/2017
Pre -TM Mtg
9
10/04/2017
STM REPORTS
io 1 1o/18/2017 I I Pre -TM Mtg
ii
11 /01/2017
NCD Hearing(s)
12
11/o6/2017
Joint meeting with the BOS: Discussion w/ Statehouse Delegation
13
11/15/2017
Pre -TM Mtg
14
11/29/2017
Pre -TM Mtg
15
12/13/2017
1
IATM 2018 Article Requests to BOS
16
12/18/2017
1
lJoint meeting with the BOS: Hartwell Avenue ED Initiative
17
01/10/2o18
Pre -TM Mtg
18
01/17/2o18
Open Public Hearings
19
01/31/2o18
Pre -TM Mtg
20
02/14/2o18
Pre -TM Mtg
21
02/28/2o18
I
lConclude Public Hearings
22
03/14/2018
1
1 FINALIZE ATM REPORTS
23
03/26/2o18
Pre -TM Mtg
24
03/28/2o18
Pre -TM Mtg
25
04/02/2o18
Pre -TM Mtg
26
04/O4/2o18
Pre -TM Mtg
27
04/09/2o18
Pre -TM Mtg
28
04/11/2o18
Pre -TM Mtg
29
04/23/2o18
Pre -TM Mtg
30
04/25/2o18
Pre -TM Mtg
31
04/30/2o18
Pre -TM Mtg
32
05/02/2o18
Pre -TM Mtg
33
05/09/2o18
Begin Reg Updates; PB Reorganize; begin workplan discussion
34
05/23/2o18
35
o6/o6/2o18
36
o6/20/2o18
Finalize Reg Updates
G: \Work Plans (Annual) \FY 2o18 \FY 18 PB Meeting Schedule (rev 201711 -o6)
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AGENDA ITEM SUMMARY
LEXINGTON PLANNING BOARD
AGENDA ITEM TITLE:
Comprehensive Plan Update
PRESENTER:
Aaron Henry
SUMMARY:
ITEM
NUMBER:
This is a standing item to allow Staff to update the Board on the status of the Comprehensive Plan and related
initiatives.
SUGGESTED MOTION:
There is no Board action required for this item.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
1/17/2018 7:10 PM
AGENDA ITEM SUMMARY
LEXINGTON PLANNING BOARD
AGENDA ITEM TITLE:
15 -17 Fairland Street Preliminary Subdivision
PRESENTER:
Mark Barons, Applicant
SUMMARY:
Item Name/Description:
Application Date:
Constructive Approval
Date:
Proposed Meeting Date:
Procedural Summary
15-17 Fairland Street Preliminary Subdivision Plan
December 13, 2017
January 27, 2018 (45 days)
January 17, 2018
ITEM
NUMBER:
0
Barons Custom Homes has applied for a preliminary subdivision at 15 -17 Fairland Street and 185 Lincoln
Street, Map 42 - Lots 233, 205 and 204C, consisting of nine lots. This application has been submitted under
§175 -5.0 of the Lexington Subdivision Regulations.
Staff Comments
The proposal for the conventional subdivision consists of nine lots laid out on a single road terminating in a
cul -de -sac, with one lot retaining frontage on Lincoln Street, currently 185 Lincoln Street. Per §175- 7.2(D)(3)
this new street will be an extension of Gafford Avenue and should be named as an extension. The eight lots
shown on the proof plan, titled "Fairland Estates ", conform to Lexington's current zoning and dimensional
standards and the applicant is requesting no waivers for these lots.
The applicant's narrative states that the lot, now known as 185 Lincoln Street, will be bisected via ANR and
the current house fronting Lincoln Street will remain. However, this course of action is untenable as it is in
violation of the Subdivision Regulations. The lot now known as 185 Lincoln Street needs to be incorporated
in to the overall subdivision plan for "Fairland Estates ". This may require that the applicant ask for a frontage
waiver for the lot to remain as 185 Lincoln Street, or may require a reconfiguration of the proposed plan,
however, at the current time the applicant has not requested a waiver for this proposal.
Other staff comments include:
If this proposal progresses to the definitive stage the applicant should comply with the
requirements of §175- 7.2(C) Extension to Adjoining Land and show access to adjacent lot #42 -232B,
unless the applicant requests a waiver from this section of the bylaw.
The preliminary grading plan for this site appears to comply with §175 -7.2 (E)(11), however, a
full and detailed grading plan should be provided at the definitive plan stage.
Engineering staff has provided their comments under a separate cover.
Staff Recommendation
There appears to be no legal or regulatory basis to deny the approval of this preliminary plan. Planning Office
staff recommends approval of the preliminary subdivision plan for "Fairland Estates ", with the condition that
the lot to remain as 185 Lincoln Street must be incorporated in to the overall subdivision in a manner
acceptable to the Board,. Otherwise, the plan complies with all applicable zoning and subdivision regulations
and requirements with respect to roadways, utilities, zoning, layout, and grading.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
1/17/2018 7:15 PM
ATTACHMENTS:
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TOWN OF LEXINGTON
` PLANNING OFFICE
AGENDA ITEM SUMMARY & STAFF RECOMMENDATION
Item Name /Description: 15 -17 Fairland Street Preliminary Subdivision Plan
Application Date: December 13, 2017
Constructive Approval Date: January 27, 2018 (45 days)
Proposed Meeting Date: January 17, 2018
Procedural Summary
Barons Custom Homes has applied for a preliminary subdivision at 15 -17 Fairland Street and 185 Lincoln Street,
Map 42 - Lots 233, 205 and 204C, consisting of nine lots. This application has been submitted under §175 -5.0 of
the Lexington Subdivision Regulations.
Staff Comments
The proposal for the conventional subdivision consists of nine lots laid out on a single road terminating in a cul -de-
sac, with one lot retaining frontage on Lincoln Street, currently 185 Lincoln Street. Per §175- 7.2(D)(3) this new
street will be an extension of Gafford Avenue and should be named as an extension. The eight lots shown on the
proof plan, titled "Fairland Estates ", conform to Lexington's current zoning and dimensional standards and the
applicant is requesting no waivers for these lots.
The applicant's narrative states that the lot, now known as 185 Lincoln Street, will be bisected via ANR and the
current house fronting Lincoln Street will remain. However, this course of action is untenable as it is in violation of
the Subdivision Regulations. The lot now know as 185 Lincoln Street needs to be incorporated in to the overall
subdivision plan for "Fairland Estates ". This may require the applicant to ask for a frontage waiver for the lot to
remain as 185 Lincoln Street, or a reconfiguration of the proposed plan, however, at the current time the applicant
has not requested a waiver for this proposal.
Other staff comments include:
If this proposal progresses to the definitive stage the applicant should comply with the requirements of
§175- 7.2(C) Extension to Adjoining Land and show access to adjacent lot #42 -23213, unless the applicant
requests a waiver from this section of the bylaw.
• The preliminary grading plan for this site appears to comply with §175 -7.2 (E)(11), however, a full and
detailed grading plan should be provided at the definitive plan stage.
• Engineering staff has provided their comments under a separate cover.
Staff Recommendation
There appears to be no legal or regulatory basis to deny the approval of this preliminary plan. Planning Office staff
recommends approval of the preliminary subdivision plan for "Fairland Estates ", with the condition that the lot to
remain as 185 Lincoln Street must be incorporated in to the overall subdivision in a manner acceptable to the
Board,. Otherwise, the plan complies with all applicable zoning and subdivision regulations and requirements with
G: \Development Administration \Subdivisions \Fairland Street \Preliminary \Fairland Estates Preliminary \15 -17 Fairland
Street—Staff Summary_2018- 01- 09.Docx
Page 2 of 2
respect to roadways, utilities, zoning, layout, and grading. .
�Vz 1775
-� ow
MEMORANDUM
TO: David Fields, Planner
FROM: David Pavlik, Senior Civil
Michael Sprague, Senior Civil
DATE: January 9, 2018
SUBJECT: Fairland Estates Preliminary Subdivision Plan
CC: John Livsey, Town Engineer
Aaron Henry, Senior Planner
The engineering division has reviewed the Preliminary Subdivision Plans titled "Fairland
Estates" dated December 12, 2017. We submit the following;
Comment to Planning:
Please be advised that the engineering division is aware of the submission process involved with
the proposed subdivision approval. And with that we expect that our comments will be
addressed as this process moves forward toward the definitive subdivision design. The nature of
some of our comments will be best addressed as the design progresses further along.
Existing and Proposed Roadway
• A calculation or note should be provided to address fire equipment turning radius in the
cul -de -sac.
Is this planned to become a Town accepted road or is it to remain private?
The roadway base detail should show 8 inches of gravel below 4 inches of dense grade
crushed stone.
• It is unclear on the plans where the granite curb is located and where the asphalt berm is
located. Granite curb is specified on the detail sheet.
Utilities:
• This particular neighborhood has been identified as an area of marginally low water
pressure. The identification was made in a water system asset plan done for the Town in
2017. This issue should be considered prior to submission of a definitive plan.
• We recommend that a profile view of the utilities located within the two proposed
easements be added to the design.
• The water main shows only one gate and tee at the intersection. There should be three
gates at a tee for isolation purposes. The other water connection in the easement should
be a tap and sleeve with only one gate. We ask that this connection be shown in detail
since it is difficult to read on the plans as is.
• Hydrants shall be American - Darling 5 1/4 inch B- 84 -B -5. Hydrant color; barrel — OSHA
black, bonnet — OSHA white, nozzle caps — OSHA black. We require this information be
clearly noted on the plans.
• All hydrants, valves and valve boxes shall be American made only. Valves shall open
right (clockwise), hydrants shall open right (clockwise). We require this information
be clearly noted on the plans.
• All proposed vertical and horizontal bends for the proposed water main shall be on plans
with adequate restraining glands, rods and thrust restraints.
• Please identify locations of any bends in the water main, bends will require thrust blocks
in accordance with town standards.
• The minimum depth of sewer service connections is 4' below grade. Please provide
invert and grading information to show that requirements will be met for each proposed
service. And show stubs onto property on definitive plan.
• Maintain separation of utilities in particular the drain and sewer mains.
• All manhole frame and covers should be consistent with Town of Lexington Standards.
• Silt sacks should have emergency overflow and should be shown on plans.
Drainage for roadway, sidewalk, driveway aprons, and site grading:
• The Town should not be listed as the responsible party for the stormwater operations and
maintenance plan.
• Test pit data should be shown on the plans to verify infiltration rates and to show two-
foot separation from ESHGWT and infiltration systems.
• Please show Tc's on plan.
• Please show drawdown calculations for BMP's.
• In the HydroCAD report the time span should be increased to allow for complete volume
and runoff calculations.
• The street should match the detail, with a crown or superelevation, especially concerning
drainage.
• The drain line between lots 45 and 46 is a concern with the bend as well as the location
on the property line. We will be looking closely at this segment in future submittals.
• Any connections to the Town's drainage system will require Conservation approval.
• Any trees that may be cut should be reviewed with the Tree Warden, Chris Filadoro at
the DPW.
Additional reviews and comments will be done after response to these comments.
AGENDA ITEM SUMMARY
LEXINGTON PLANNING BOARD
AGENDA ITEM TITLE:
6 Eliot St, Sketch Balanced Housing Development Plan
PRESENTER: ITEM
NUMBER:
Richard Perry, Owner & App lic ant
SUMMARY:
Item Name/Description:
Application Date:
Constructive Approval
Date:
Proposed Meeting Date:
6 Eliot Road Sketch Plan
December 29, 2017
February 08, 2018 (45 days)
January 17, 2018
Procedural Issues & Action Deadlines
On December 29, 2017 Meridian Associates, Inc., on behalf of Richard Perry, submitted a sketch balanced
housing development plan for 6 Eliot Road. This plan has been scheduled to be reviewed by the Planning
Board at a public meeting on January 17th, 2018.
Submittal Standards
The material submitted meet the criteria laid out for a sketch plan in §176 -6.3. The Planning Board (Board) will
review the proposal and respond to the applicant with comment. There is no vote to approve or deny an
application during the sketch plan phase.
Plan Set Review
The submitted plan contains the necessary information for the Board to provide meaningful feedback to the
applicant. Staff is satisfied with the adequacy of the proof plan and is convinced that the submitted proof plan
is viable and able to be constructed.
Submitted Plans
The plan set includes a seven (7) lot conventional subdivision plan depicting a through road from Pelham
Road to Eliot Road. The plan set also contains a thirteen (13) unit balanced housing development proposal
that consists of ten (10) structures with one through way, one common driveway serving units 11 -13, and two
traditional driveways off of Pelham Road serving units 5 -7.
Staff Comments
Staff has reviewed the proof plan for this prospective development and has no comment on its viability. The
proposed balanced housing development has been scaled down from the previous application and now
includes less structures, less units, an affordable component, and a different layout. Staff does not have any
further comment on the viability or layout of the proposed balanced housing development, however, the
proposed development is at risk of any bylaw change to § 135 -6.9 occurring during Annual Town Meeting.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
1/17/2018 8:00 PM
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TOWN OF LEXINGTON
` PLANNING OFFICE
AGENDA ITEM SUMMARY & STAFF RECOMMENDATION
Item Name /Description:
Application Date:
Constructive Approval Date:
Proposed Meeting Date:
6 Eliot Road Sketch Plan
December 29, 2017
February 08, 2018 (45 days)
January 17, 2018
Procedural Issues & Action Deadlines
On December 29, 2017 Meridian Associates, Inc., on behalf of Richard Perry, submitted a sketch
balanced housing development plan for 6 Eliot Road. This plan has been scheduled to be reviewed
by the Planning Board at a public meeting on January 17th, 2018.
Submittal Standards
The material submitted meet the criteria laid out for a sketch plan in §176 -6.3. The Planning Board
(Board) will review the proposal and respond to the applicant with comment. There is no vote to
approve or deny an application during the sketch plan phase.
Plan Set Review
The submitted plan contains the necessary information for the Board to provide meaningful
feedback to the applicant Staff is satisfied with the adequacy of the proof plan and is convinced that
the submitted proof plan is viable and able to be constructed.
Submitted Plans
The plan set includes a seven (7) lot conventional subdivision plan depicting a through road from
Pelham Road to Eliot Road. The plan set also contains a thirteen (13) unit balanced housing
development proposal that consists of ten (10) structures with one through way, one common
driveway serving units 11 -13, and two traditional driveways off of Pelham Road serving units 5 -7.
Staff Comments
Staff has reviewed the proof plan for this prospective development and has no comment on its
viability. The proposed balanced housing development has been scaled down from the previous
application and now includes less structures, less units, an affordable component, and a different
layout. Staff does not have any further comment on the viability or layout of the proposed balanced
housing development, however, the proposed development is at risk of any bylaw change to §135-
6.9 occurring during Annual Town Meeting.
G: \Development Administration \Subdivisions \Eliot Road \6 Eliot Road \Sketch \6 Eliot Road-Staff Summary_2018- 01- 10.Docx
AGENDA ITEM SUMMARY
LEXINGTON PLANNING BOARD
AGENDA ITEM TITLE:
Potential Warrant Articles
PRESENTER:
Board Discussion
SUMMARY-
2
ITEM
NUMBER:
This agenda item is to afford the Board an opportunity to discuss the upcoming 2018 Annual Town Meeting
and the expected articles the Board may have an interest in. While the Board's conversation may affect the list,
at this time, staff is aware of the following articles:
General Bylaws:
• Turning Mill NCD
• Pierce Lockwood NCD
Zoning Bylaws:
• Proposed PDD at 331 Concord Ave (Citizen's Petition)
• New Commercial District at Marrett & Spring (Citizen's Petition)
• Medical & Recreational Marijuana (Citizen's Petition)
• Amend Special Permit Residential Development (Citizen's Petition)
• Economic Development (Hartwell Avenue)
As it is still early in the process, most of these proposals are still lacking proposed motions, but what
staff has has been posted to the Planning Office's web s ite here http s : / /www. lexingto nma. gov /p lanning-
office /pages /2018 -atm- zoning- articles.
The materials related to Economic Development were included in the packet of the January 16, 2018,
Selectmen & Planning Board Joint Meeting.
SUGGESTED MOTION:
There is no Board action required on this item.
FOLLOW-UP:
The public hearings for these articles are scheduled for the Board's next meeting, January 31, 2018.
DATE AND APPROXIMATE TIME ON AGENDA:
1/17/2018 8:45 PM
AGENDA ITEM SUMMARY
LEXINGTON PLANNING BOARD
AGENDA ITEM TITLE:
Board Member Reports
PRESENTER: ITEM
NUMBER:
SUMMARY:
This is a standing agenda item to provide an opportunity for Board members to share with colleagues and the
public any relevant updates regarding the work of the many Boards and Committees the Planning Board has a
relationship with.
SUGGESTED MOTION:
Generally, the Board does not need to take any action on this agenda item.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
1/17/2018