HomeMy WebLinkAbout2018-06-19 BOS Packet - Released SELECTMEN'S MEETING
Tuesday, June 19, 2018
Estabrook Hall, Cary Memorial Building
8:00 AM
AGENDA
ITEMS FOR INDIVIDUAL CONSIDERATION
1. Approve Sale of Bond Anticipation Notes (5 min.) 8:00 a.m.
2. F Y2019-2020 Goal Setting 8:05 a.m.
• 8:05 a.m. Introduction(Suzie Barry)
• 8:10 a.m. Review Status of F Y2018-2019 Goals (Carl Valente)
• 8:25 a.m. Discuss Proposed Goals, FY2019-2020
3. Recess for Lunch Break(45 min.) 11:30 a.m.
The meeting will recess for approximately 45 minutes for a lunch break. When it
resumes the Board will enter executive session.
EXECUTIVE SESSION
1. Exemption 3: Collective Bargaining Update- Library Union(25 min.) 12:15
p.m.
2. Exemption 3: Collective Bargaining Update- DPW Union(15 min.) 12:40
p.m.
ADJOURN
1. Anticipated Adjournment 12:55
p.m.
The next regularly scheduled meeting of the Board of Selectmen is scheduled for Monday, June 25,
2018 at 6:30 p.m. in the Selectmen's Meeting Room, Town Office Building, 1625 Massachusetts
Avenue.
Hearing Assistance Devices Available on Request
All agenda time and the order of items are approximate and Leze la
subject to change. Recorded by LexMedia
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve Sale of Bond Anticipation Notes (5 min.)
PRESENTER: ITEM
NUMBER:
Carolyn Kosnoff,Assistant Town
Manager for Finance I.1
SUMMARY:
A vote is requested for this agenda item.
The Board will be asked to approve the sale of Bond Anticipation Notes.
SUGGESTED MOTION:
See attached vote.
FOLLOW-UP:
F inance.
DATE AND APPROXIMATE TIME ON AGENDA:
6/19/2018 8:00 a.m.
ATTACHMENTS:
Description Type
Vote Rackup Matorria,
VOTE OF THE BOARD OF SELECTMEN
I, the Clerk of the Board of Selectmen of the Town of Lexington, Massachusetts (the
"Town"), certify that at a meeting of the Board held June 19, 2018, of which meeting all members of
the Board were duly notified and at which a quorum was present, the following votes were
unanimously passed, all of which appear upon the official record of the board in my custody:
Voted: to approve the sale of$12,116,855 3.00 percent General Obligation Bond
Anticipation Notes of the Town dated June 21, 2018 and payable February 15, 2019 (the
"Notes")to J.P. Morgan Securities LLC at par and accrued interest plus a premium of
$113,777.27.
Further Voted: that in connection with the marketing and sale of the Notes, the
preparation and distribution of a Notice of Sale and Preliminary Official Statement dated
June 6, 2018, and a final Official Statement dated June 13, 2018, each in such form as may
be approved by the Town Treasurer, be and hereby are ratified, confirmed, approved and
adopted.
Further Voted: that the Town Treasurer and the Board of Selectmen be, and hereby
are, authorized to execute and deliver a significant events disclosure undertaking in
compliance with SEC Rule 15c2-12 in such form as may be approved by bond counsel to the
Town, which undertaking shall be incorporated by reference in the Notes for the benefit of
the holders of the Notes from time to time.
Further Voted: that we authorize and direct the Treasurer to establish post issuance
federal tax compliance procedures in such form as the Treasurer and bond counsel deem
sufficient, or if such procedures are currently in place, to review and update said procedures,
in order to monitor and maintain the tax-exempt status of the Notes.
Further Voted: that each member of the Board of Selectmen, the Town Clerk and the
Town Treasurer be and hereby are, authorized to take any and all such actions, and execute
and deliver such certificates, receipts or other documents as may be determined by them, or
any of them, to be necessary or convenient to carry into effect the provisions of the foregoing
votes.
I further certify that the votes were taken at a meeting open to the public, that no vote was
taken by secret ballot, that a notice stating the place, date, time and agenda for the meeting (which
agenda included the adoption of the above votes)was filed with the Town Clerk and a copy thereof
posted in a manner conspicuously visible to the public at all hours in or on the municipal building
that the office of the Town Clerk is located or, if applicable, in accordance with an alternative
method of notice prescribed or approved by the Attorney General as set forth in 940 CMR
29.03(2)(b), at least 48 hours, not including Saturdays, Sundays and legal holidays, prior to the time
of the meeting and remained so posted at the time of the meeting, that no deliberations or decision in
connection with the sale of the Bonds or the Notes were taken in executive session, all in accordance
with G.L. c.30A, §§18-25, as amended.
Dated: June 19, 2018
Clerk of the Board of Selectmen
AM 69149201.1
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AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
FY2019-2020 Goal Setting
PRESENTER: ITEM
NUMBER:
Board Discussion
1.2
SUMMARY:
No vote is requested for this agenda item.
This is the Board's annual goal-setting session for the coming two fiscal years. Goals identified during this
process will be used by the Town Manager and staff in preparing the FY20 budget recommendations.
Senior staff will be in attendance to hear the Board's discussion and answer questions. Middle managers will
also attend as part of the Town's management sustainability plan.
SUGGESTED MOTION:
NA
FOLLOW-UP:
TMO will update the Board's goals, based on the discussion. In past year's, the Board had an additional
discussion to prioritize goals and assign a lead selectman to each goal.
DATE AND APPROXIMATE TIME ON AGENDA:
6/19/2018 8:05 a.m.
ATTACHMENTS:
Description Type
I MS G)as S ttru)g,fkg;a.rn da 6 II9..118 Rackup Matorrks(
G)a> Status;FY118..FY11 b Rackup Matorrks(
D Rmkod(bak FY119 20 Rackup Matoria�
D Cbnmittoo h)put Rackup Matoria�
D SM1,G)aN, Rackup Matoria�
D Rofi:mm)cos Rackup Matorial
ti
Town of Lexington, Massachusetts
APRE n9
Board of Selectmen
FY2019-2020 Goal Setting
Estabrook Hall
Tuesday, June 19, 2018
Agenda
Meeting Objective:
Seek consensus on Board's goals and work plan for FY2019-20
Goals should be: Specific, Measurable, Attainable, Relevant, & Time-bound
8:00 a.m. Introduction (suzie Barry)
• Annual opportunity for Selectmen's discussion of workplan for coming year
• No public comment at this meeting due to time constraints
• Provide ample time for discussion, balanced with the need to develop specific
goal or policy statements as part of Board's work plan
8:35 a.m. Review Status of FY2018-2019 Goals (Carl Valente)
• Identify existing goals to be continued
8:45 a.m. Discuss Proposed Goal Topics (suzie Barry)
• Within each of the topic areas, review proposed goals and policies for
common understanding; Selectmen share perspectives and clarify priorities.
• Frame goal statement for each item if appropriate, and designate one or more
Selectmen to take responsibility for moving forward. Objective is to identify
what the goal is, not try to solve the problem today.
• Create "parking lot" for items that are not goals but need further discussion or
action.
12:00pm Adjourn
Participants: Board of Selectmen
Staff: Town Manager, Senior Management Team, Representative Group of Middle Managers
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ME 101 :NDI M
TO: Chairperson of the following:
School Committee Appropriation Committee
Capital Expenditures Committee Planning Beard
Recreation Committee Board of Elealth
Council on Aging Board Conservation Commission
Center Committee Energv Conservation Committee
20/20 Vision Committee Economic Development Adv. Comm.
Lexl-lad Community Preservation Committee
Hu€nan lights Committee Transportation Advisory Committee
Bicycle Advisory Committee Iluman Services Committee
Tree Committee Tourism Committee
Housing Partnership Committee Commission on Disabilities
Sustainable Lexington Committee Town Celebrations Comm.
Greenways Corridor Committee Comm. Center Program Adv. Comm.
Communications Advisory Comm. Permanent Building Committee
CC: Senior Management Team
FROM: SUzie Barry, Chairman, Board of Selectmen
Carl F. Valente, Town Manager
DATE: April 19, 2018
RE: Selectmen's Annual Goal Setting
The Board of Selectmen will be meeting in ,tune 2018 to begin discussing its
goals/work plan for fiscal years 2019 and 2020. We are asking your committee to
provide input into this process,
li'hile the Selectmen cannot address every committee goal and suggestion identified,
your nut will assist the Board in prioritizing its vkork plan for the ;coming 0,1V0
ears.
Please complete the attached tillable form and return via email to belly Axtell at
1; ixtc li(r'l;;viri$,t,kFn€ a.vo by Friday, June 1, 2018.
Thank you for your time and thoughtful responses.
l
I
BOS Goa`€Setting 2016
i
e
r
AIR
AMI ,q-
s
. Creenways Corridor Committee (CCC)
2. Appropriation Committee
3. Lexington Bicycle Advisory Committee (LBC)
. Battle Road Scenic Byway Committee (BRSB)
5. Tourism Committee (TC)
6. Human Rights Committee
. Comm. Center Program Adv. Comm.
8. Council on aging Board (COO)
9. Communications Advisory Committee
10. Capital Expenditures Committee (CFC)
it. Energy Conservation Committee (FCC)
12. Recreation Committee
1 . Human Services Committee
14. Lexington Housing Partnership (L HP)
15. Sustainable Lexington Committee
16. Town Celebrations Committee
17. Transportation Advisory Committee (TAC)
18. Commission on Disabilities
19. 20/20 Vision Committee
20. School Committee
21 . Beard of Health
22. Conservation Commission
2 . Center Committee
24. Econ. Dev. Adv. Comm.
2 5. Community Preservation Committee
2#6, Permanent uildin Committee
27. -free Committee
28. L,exHab
2 Planning Board
Attachment 1
s , C
Town of Lexington, Massachusetts
r nway Corridor Committee
Z,
APRILTV
KEITH O'HMART.CHA=
MALL mCsa.A","'vr
TEL 789-698-458t7
At EXANDRA DcHAN F4,t781; 63-9468
MA PGARET E,3DERS
E t EEEN EN'N
Do,41:Ld GRANT
RCaEPI HA.USSLEF!
J` usx5 . KENY-ON
MIGHAEL
To- Board of Selectmen
Re: Goal Setting Memorandum
Bate: Flay v l. 2)0 1 ff
As has been reported in previous years, technical and material support for the work of the C reenways Corridor
Committee from Town departments and committees, including but not limited to Public Works, Public
Facilities, Conservation Commission, and Recreation, continues to be outstanding. Our Goal Setting
recommendations for 018 repeat our primary recommendation from last year's memorandum, which remains
outstanding, as well as the inclusion of one new recommendation,
* We urge the Town to establish and fund an annual trail maintenance plan to be administered by one
w 'rown Department covering all off street portions of the ACROSS Lexington network. Portions of the
ACROSS network traverse properties maintained by Recreation, Schools and general Town property via
unimproved and un-maintained foot paths in addition to maintained trails on the Town's Conservation
properties.
Unlike streets and sidewalks, off street trails require annual maintenance in order to keep them passable.
A prime example was discovered during last year's installation of ACROSS Route 11, which
incorporates a neighborhood trail through the forested portion of the Bridge School property. This trail is
served by a public trail easement at the rear of Coppersmyth Way and was improved some years ago by
the Bicycle Advisory Committee with boardwalks through wet areas to provide walking access to the
Bridge School for the neighborhood along, Marrett Road in the vicinity of Coppersmyth Way. Regular
trail maintenance has not been performed subsequent to these trail improvements with the result that the
trail is periodically over. rown with vegetation. Regular trail maintenance is critical to encouraging the
public's use ofthe. Town's walking and bicycling trail network.
Our recommendation is that the responsibility for off street tail maintenance be assigned to the
Conservation onservat_on Department with adequate additional stafff funding. .l he bulk of the ACROSS Network
utilizes the existing Conservation trail network. and the Conservation Department already manages an
efficient annual trail maintenance program through paid stafT supplemented by the volunteer efforts of
the Conservation Stewards. Expanding this responsibility with a modest additional budget amount
would seem to offer the most efficient means of realising this objective.
1625 MASSACHUSETTS AVENUE L EXIN TON MASSACHUSETTS 02420
greenwaycc Iexingtonma gnv
Town of Lexington, Massachusetts
Green Greenways Corridor Committee
AML 19�
K,a!'H OHNAART,CHAR R
MA COLM CRAWFD�D TEL 781-698-4580
ALETJiN`RA DOHAN FAX (781)863-9468
MARGAR�T ENDERS
EI EE E�,-N
aoNA_E 4iRANT
Rup,ERT HAUSSLEIN
suS.P.N KENION
MICHAEa TABACZ`NSKs
In support of this recommendation please refer to Section 8, of the 201 5 Open Space and Recreation
Plan;
Goal 5.` L"nh n e at"cC'.S`s to and connectivity between open .5°j)ac' and recreation L(7"E'Cfs
Objectives _ I xlpand,, oublic=iZe and maintain the A('RO, ,5 I,e,vingion netuwr of trads, walkwav's
anal bike paths,
Our second recornmendation is a request for support from the hoard of Selectmen during the planning
process for the recently acquired Pelham Road property to provide provision for a future trail connection
linking this property with the Community Center and the abutting Upper Fine Brook Conservation
property. Creation of this off road trail link will provide a direct connection for users of both the
Community Center and the planned Lexington Children's Place facility to the ACROSS Lexington trail
network, which traverses the Upper Vine Brook property, as well as direct access to the environmental
resources ofboth the Upper Vine Brook property and the adjoining Cotton Farm property, with its apple
orchard and planned access to its pond via a planned dock. The recreational and ecological education
opportunities that will be provided to the entire spectrum of Lexington's residents from seniors to our
youngest embers by establishing such a connection are: many and varied.
Thank you for_your consideration of these recommendations.
Submitted by Keith Ohmart, Chair
2
625 MASSACHUSI rTS AVENUE LEXI .ON,MASSACHUS TTS 02420
greenway7,C Iexing'.or. . ov
Attachment
Board,` oi-nn-iitlee Name: Appropriation Committee
A) P=case list any policy iss;ieS or protect goals that you think the. Beard of
Selectmen should consider ��hen discussing and deciding on its workplan for 2019-
I ?_020C
i
See attached list of issues and goals prepared by AC Member Andrei Raduiescu- anu.
I �4
This list was reviewed with and discussed by the AC but repre-seats Mr, aduiescu-Banu's j
perSot al suggestions and not necessarily a consensus of the C}mmiftee as to goals and
41
%r orities.
15)
i
I
I J�
B) Please list any projects and goals that your committee is working on that you
would like the Board of Selectmen to be aware of.
2) 1
I
ti
3)
ii
4) I
5)
I
i � I
a
i
i
I
Contact Person: flame: John Bartenstein
IN
Email: john.b rt t l r o .n t
BOS Goal Se tins 2018
Input to 2918 Board of Selectmen goal-setting process
1. Focus on budget expense items that grow faster than the Cenerai Fund
In FY19, these budget expenses include: LIDS Salary and Wages (5,5% increase), !FS
Expenses 119.9%), Minuteman Reg, School (27.29% , Shared Expenses Health Insurance
(actual costs projected to increase 5.5%', within levy debt (5% after Debt Stabilization
mitigation),
, Find ways to reduce debt load for both odthin-leery and excluded debt
Ensure that projects are first placed on the five-year capital plan, Insist on separate reviews and
Town Meeting appropriations for all the normal project phases: feasibility & schematic design,
then design development, then construction documents & bid documents & construction,
Select projects that are a need instead of a want, Find ways to move part of projects' excluded
debt within levy, without causing within levy debt to increase at a higher than % capital rate,
Find ways to move part of the within-levy projects to cash capital.
Continue to build capital stabilization reserves in view of the upcoming need for renovation or
new construction of the high school.
AV
3. Continue to support zoning changes to increase commercial and industrial fax base
In the last decade, the commercial/industrial share of real estate values has shrunk in relation to
residential values, resulting in a shift that increased residential real estate taxes. Changes in
zoning at Hartwell Ave and n other commercial/industrial zones designed to promote more and
higher-value commercial/industrial development, with careful attention to traffic and other
quality-of-life impacts, could help relieve pressure on residential real estate taxes,
4. Find ways to reduce the real estate tax burden on seniors
Continue to promote use of already-available tax breaks and deferrals for seniors, Work with the
State Legislature to adopt additional tax breaks tailored to the socio-economic reality of seniors
living on fixed incorne n Lexington,
5. Engage our State Representatives to advocate for reducing municipal construction costs
In view of upcoming school & municipal construction projects, advocate for changes in state
procurement rules and prevailing wages laws to ensure a larger number of bids are received for
each project, resulting in reduced municipal construction costs.
As data background for this advocacy, compare municipal construction costs with private
construction costs for similar projects, Wrack the construction cost inflation for the past 5-20
2
u years, as well as the number of bids received and the bid spread for small, medium and large
municipal construction pro ects,
5, Continue to explore Residential Exemptiop
Continue to examine whether this available mechanism has the potential to relieve pressure on
senior households and otherwise make property tax allocations more equitable
7,update OPEB funding poficy
Consider whether the current policy on OPEB funding should be revised and tightened to
provide clearer guidance on: a target date for full funding: the process to determine annual
funding; accounting for variability and increases in health care premiums, active employee and
retiree headcount; potential redirection of funds currently allocated to pension funding when
pension fund becomes fully funded; and the potential to snake retiree health care payments out
of the OPEB Fund instead of Shared Expenses (budget line 2130).
5/18/2018
Andrei Radulescu-Sarin`
Member Appropriation Committee
Bicycle Advisory Committee Attachment
Input toSelectmen's Annual oa Setting 2 19-2 2
Policy Issues or Project Coals the Selectmen should consider
1) Set a goal to achieve League of American Bicyclists Silver Bicycle Friendly
ommunit status._ Suggested actions to achieve that goal include:
2) Develop a Bicycle Transportation Plan as part of the 20,119 Comprehensive
Plan. The plan should set the vision for a more bikeable Lexington as well as
provide the framework for developing a network of true Complete Streets. Such !
a plan should have as its guiding principle the goal of enabling people of all ages
and abilities to bike safely and comfortably hrouhout Lein ton,
_ ______
3) Develop safe and effective roadway accommodations for bicyclists that go
further than sparrows or simple bike lanes. Protected or separated bicycle
accommodations should be a goal for roads heavily travelled by bike riders. I
4) Include in the town budget a regular allowance for bicycle (and pedestrian)
promotion and safety -- including a robust education and information program for j
all ages, hands-on skill-building events for children, regular reporting of bicycle
incidents, zoning requirements to encourage bicycling, etc. A staff member
j should be identified to manage this effort. j
5) A policy issue that will require Board attention in the near future: the
1 increasing presence of electric and electric-assist bicycles on the Minuteman
Bikeway and other town pathways. What does it mean to be a "motorized
vehicle?"
Projects and goals that the Bicycle Committee is working on
1) We are working with the Police Department to improve the data collection and i
reporting of all types of bicycle crashes, utilizing the capability of the new j
ProPhoenix software.
2) We are collaborating witp a few town partners to commemorate and celeb e
the 25t" Anniversary of the Minuteman Bikeway. A tri-town celebration is planned
for Saturday, September 29.
3) We are researching best practices for automating counting of bicycle and
j pedestrian traffic, both on the bikeway and on streets.
4)We work with Public Works staff to monitor and improve the maintenance of
trails, particularly the Bikeway, as well as to review the maintenance of and
increase in bic cle accommodations on town streets. _ 1
1 5) We are continuing to promote the improvement of bicycle safety information
and education for all as in Lex(n
5) The Bicycle Advisory Committee will need to identify a new committee chair in
the near future.
Submitted by: Peggy Enders
a€Is eyndesrnail. orn
Date: 29 May 21
Attachment hment 4
Boardllcomt ittee 'pan-le: Bathe Road Scenic Byway Committee
j Please fist an t c l,cY issues )r project goals ghat *You think the Board oiY
I cl ctrnen should coy? 1 Ic r 'hen discussing and ct tiding on its rorkplan for 2019-
i 020
Support Fall 18 Outreach to Stakeholders and public on goals, web presence, and signage
Provide funding for signage project, including Depot Kiosk
31 j
Build in staff support allocation and funding for Web and ongoing projects.
Support CPA funding for eligible Byway projects !
15)
2 !
( I
A-
B) Please list any projects and goals that Your committee is working on that you
would like the Board of Selectmen to be aware of.
i
Irnplernentation of Battle road byway we on kexington down website this um!ner
2)
Design and Implementation Plan for Byway signage FY2018-2019
3)
j 4)
i
1
I
Contact Person: game: Richard Canal'
Email: Rik-lhard,Canale@gmail.com
BOS ?, i Setting 20?8
Attachment 5
w y 1Ey�s(`RANI3I` I
F0 Board of Selectmen
I l e yc Lexinijon TOUrism Comw6ttee:
DATE:"I E: May 31, 20I
ICI: Selectmen Goal getting 1=Y2018
CC. Carl Valente, rlTokvn Manager
The rt ourisin Cornrnittee thanks the Board oft`'}electC' en, -i own F"conornic Development Staff, and Town
Meeti-ng for supporting the construction of the ne`A,,, Visitors Center.
I IavinL) a new facility in place before the tipcconling historic celebrations will a>stire that Lexington will
shop°,case our cominU1111 V and Its hist:ory while also taking full advantage of the resulting economic
opportunities an increase in tourism t'Ill provide, f he 250"!` anniversary of the Battle of Lexington in 2025
will, of course be the highli<i ht of these events. Leading up to and following 2025, we can also expect an
increase in visitation from the upcoming 400"' anniversaries in Plymouth 400 1hin 2020, Quincy in 2025,
Salem in 2026 and Boston in 2030. At a recent meeting of 11AT[ , Superintendent Munn of the Minute Man
I listorical National Park noted that historically, major celebrations have established a new plateau for
visitation. Lexington has a similar experience of growing visitation numbers in several year increments. In
[Lexington, 2025 will likety° create a neYv benchmark fbr tourism growth. Our marketing and infrastructure
work in the next several years will determine the magnitude of visitor-based economic growth that will be
achieved.
With this in mind, the Tourism Committee voted goals at its meeting on May 31, 2018. Our target for
r a f`Y2020 is to make Lexington "the"` place to visit in a way that honors our traditions of excellence and
inclusion. These goals are:
i. Marketing Plan
.. Marketing I'r<jcrs. icttt�tTs The Cclmmittee recommends engaging professional marketing
expertise to develop a five-year marketing plan for consistent print and online marketing.
Approval of this FY2020 budget request will assure that our marketing strategy will be in place
as visitors plan their travels to Massachusetts for the upcoming anniversary celebrations. Cities
and towns in Massachusetts with 5-year marketin(_Y strategies include: Provincetown, Dedham.
Gloucester, Cambridge, New Bedford and Salem.
h� Touris"t website: A vibrant. enticing website is key to an effective marketing strategy. The
Town has taken an important step in hiring a Public information Officer to improve our
municipal website. However. an lexciting tourism website is reoUired to en2ne visitors.
onlparc Lexington's tourism website- t U lC X' ,� ti(l._IIS with one or more of these
municipal-sponsored tourism websites: Salem fsalei .org), GioLicester
kk'; di #@. v : ` m j, New Bedfiord dcstinatioilnew-t)edf( rd.c rg), Pdovincetown
_ - - --
I rCo6'_ncett writs'7Urismofjfice,oml) or 'rnbr€C e t id 4d on_,1. 111e � lTad lone
ftrom their civ `s roUnicipal website and have a very different "feel " That is what Lexington
needs to entice visitors to spend their time and money) here.
Requested Selectmen Action: Fund marketing professional and website development in FY-2020
budget.
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2. Prcalect Collaborations
1'o-,.Nn staff is currently working to complete several Tourism Con-innittee initiated projects that have
A been in the pipeline. The TOUrism Committee will continue to provide feedback, support and assistance
where appropriate:
ae Visitors Center
Assist the PBC and staff to ensure consistency of the interior and exterior design elements in
the Construction Documents with the approved program and Design Development plan as well
as the Battle Green Master Plan. Also providing feedback on possible swing space options.
Requested Selectmen Action: Support CPA funding request for qualified work.
Provide assistance as requested for fundraising activities, Monitor project readiness to break-
ground in late April 2019.
. Antony Park
Support DPW as requested and trace s;ork plan for completion of all elements.
Requested Selectmen Action: Extend formal invitation to Antony Town Officials \k%hen
project is deemed ready.
c. Battle Green 1 aster Plan
�t�tt,l 1C �iTl'�t �i�� a •�tl `��t< + le�'�,�C �}itt2� 1 t]la.� tilt) cc�`, 17�1t�� t'i'�`�;1���pit)�Ct�tlt�<l,ie _'?C rCp�-�_tw
i. Integrate with Center Streetscape before work undertaken — Assure design
alignment ol'both the Battle Green Master Flan and the Center Streetscape Plan before
ANN proceeding with construction.
41 r
ii. Phases I and 11 (approved in 2011 and funded)— Proceed with expected construction
schedule to commence in June 2018. Fork cooperatively with Selectmen, Visitor
Center design team and the Tourism Committee on key design decisions.
ii2. Phase III (traffic study funded) - includes the landscaping and pathways in the area of
the Visitors Center. Work collaboratively with staff to ensure the Visitors Center work
will flow seamlessly into the Phase III planned improvements so both projects will meet
the spring 2020 completion goal.
Requested Selectmen Action: Prior to bringing the Center Streetscape to Town Meeting,
ensure that the overlapping elements of the Battle Green Master Plan are at 25% for a
coordinated look from Harrington Road to Woburn Street. Place appropriate funding articles
on the ATNI 4 2019 warrant to complete the Master Plan.
2. Visitor Services Staffing Rear at I ti€n
When the Town acquired Ananauer:aent of t_he Visitors Center and expanded the Economic Deve,lop: lent
otatf to ;nclu d3a the .s:tor -based cc Ono— . the initial focus x,%as on assu: ing operations and b€uHding
on the foundation that had been built in this sector, Wgth so , I xperience, �=ga s to improve operations
of 7 d o's a wx eft enterprise are being considered by staff. The 'Iounsm Cornanittee encourages d?Is
discussion and will continue to provide feedback as recommendations for an improved staffing structure
are developed.
Requested Selectmen Action: Be aware of this identified need and a passible associated funding
request as plans develop.
2
Attachnbent 0
�s
Batd'f orr r tt«e ac:Human Rights Committee
j A) Please list any policy issues or project ;foals that you think the Board of
Selectmen should consider when discussing and deciding, on its workplan for 2_019-
� Zt12f�.
Anti-bias training for I1 personnel
2)
Active anti-racism training for all personnel
3)
;Cultural competency training for all personnel
j 4)
iChange recruiting and hiring practices to improve diversity of town personnel at all levels
3
5)
' f
Encourage all departments to use the resources of Not In our Town to address human rights incidents
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Provide public and fiscal support for LHRC to Lead Lexington's journey to becoming a Gold Star City
Bj Please list any projects and goals that your committee is working on that you
would like the Board of Selectmen to be aware of.
E
Training groups across Lexington to be active bystanders. Library staff has taken advantage of this 2-hour workshop.
Working with local non-profit to train housing discrimination testers - 2018 goal
3)
4) I
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5)
3
a
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Contact Person: Name: can Osborne
Iwmait:
k sosborne@osd-ec.com
rye ,
US 6oa$ Setting 2018
Attachment l
Board,l :ofnnllttee aI'lt;:Community Center Program Advisory Committee
r ) Please list any policy issues or project goals that you think the Board of
Selectmen shOUld consider when discussing and deciding on its workplan for 2019-
2020,
Wonk with the Recreation Committee and other boards to advance Community Center Expansion in the 5 year Capital Flan
Investigate possibilities for Public Private partnerships to support Community Center expansion
}
Explore alternate funding sources for programming, including but not limited to grant opportunities
4}
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B) Please list any projects and goals that your committee is working on that you
would like the Board of Selectmen to be aware of.
I
Increasing use of the outdoor spaces through outdoor programming and facility enhancements
--- --�
Supporting stakeholder discussions to expand community engagement and reduce duplication of service
3)
Reaching out to other communities for sharing of current trends and best practices
i 4)
Working to increase awareness of the full scope of Community Center services and offerings and advocating for expansion;
5)
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Contact Person: Name: Nancy Shepard
Email,
OS fecal Setting LJL
0?y; Attachment
tP�l�E fM ca
.X 7 fa 6-
MEMORANDUM
TO Lexington Board of Selectmen
Carl Valente, Town %Manager
Kelly Axtell Assistant 'rox n Manager
FROM— Julie Lynn Shapiro COA Board Co-Chair
Betty Borghesani COA Board Co-Chair
RF; Selectmen's Goal Setting-- Comments from the CCU
Df1TE: ,tune I, 201
The Council on Aging hoard met on May 2, 2018 to discuss and prioritize the following goals
for the next year.
1. Engage in Needs Assessment for Year 1 of Age Friendly Initiative for Lexington
(Livable Lexington) and develop work plan based on needs assessment findings:
• Identify two Board members who will champion this goal
* Work with UMass Boston Gerontology Institute to develop Needs Assessment
and overall work plan for Year I (specific areas of focus should be on
transportation,parking, housing, mental health, caregiving)
* Identik, stakeholders whose input and engagement will be crucial to this initiative
• hind synergies with Comprehensive flan, Regional Transportation Study, and
other bodies of work to avoid duplication of efforts
2. Multigenerational Programming: Identify opportunities for unique and appealing
programming that includes multiple generations:
i
Expand on gat is work;ns, n th area of t c clog
* _xplore other ideas tro t ino e evond ` ou h s rving seniors thrOUgh researching
other COAs, locking at the Community Service program at the high school �
3. Develop an ongoing bereavement group for seniors that meets at regular intervals
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Thank >olt for this opportunity to provide the Ct)A hoard's input to your ooal st.tring process,
Attachment 9
Board/Committee 'dame: Communications Advisory Committee
Aj Please list any policy issues or project goals that you think the Beard of
Selectmen should consider when diseussin<L) and deciding on its
Workplan for 20 l - 2020,
1) Cable TV "PEG„ (Public-Education—Government) revenue to the
Town "tax" on cable bills) is beginning to level off as subscriber
"cord-cutting" gathers steam. It's passible that, within two to three
years, such revenues may no longer support LexMedia at current
funding levels, and the Town will have to consider either a reduction
in funding for LexMedia's services (tracking decreasing cable
revenues) or supplementing with other Town funds to retain current
service levels.
As an alternative, the Town may also wish to explore joining with
other towns in a shared cable access organization based on
LexMedia.
2) The Town's current contract with LexMedia expires in June 2020. In
FY2020, the Town will need to conduct an RFP and contract
negotiation process for a new "Cable Access Agreement" to replace
the existing contract.
B) Please List any projects and goals that your committee is working on that
you would Like the Board of Selectmen to be aware of.
1) RCN Cable TV license renewal, due by the end of June 2019.
2) Continued careful tracking of Cable TV PEG revenues and
expenditures for PEG services (i.e., LexMedia).
) During F ' 2019, start of the three-year process for renewal of
Verizon's Cable TV license.
Contact Person: Name,- Kenneth T. Pogran
�µr
:.mail: pogran@alum.mi'.edu
Attachment 10
Capital Expenditures Committee ) Input to the Board of Selectmen's
GoalsSetting for Fiscal Years 2019 & 2020
u X' Prepared May 2 , 21
. In uts:
These se are our nvo, highest, priorities:
I) Overall Capital Planning [ olle: This goal was accepted verbatim, Lrls th 'o rd.� 13
oa! t rr F?201� --F Y201 , The oniv chin ecar ihi.s ,submtvs1fcrr� .� the .sep�ran,on, and c.Ypansion, of
,vhat hLd been the ' sentence ;r2 part 'Cl . �Zt,4"?,'€LIt'. tt1£` c9rLttiClYt ()f�}2LIY?�'112g deserves I'L"'` to t e 7Yt
independent ndE r?t element and listed t li"St cis It can, and should, be accomplished be fore L1Chieving- the
other c'%ement olfthe • Overall Copoal Pltinn ng"art al,_
(a) establish a policy with regard to the durations of financing for capital projects not
funded completely with cast; (e.g., use of one or more, sequential, Bend Anticipation :Motes, a
not—longer—then default term of bonding, and the circumstances under which a longer—than—default
term would be warranted,
(b) Adopt a Town-wide Facilities Master Plan, preferably with projected funding
requirements in then-year dollars, as soon as practical, Provide a rank of models for each project to
help evaluate true costs and cumulative effects as part of decision-making process. (This plan must
be integrated with the School blaster facilities Plan.) A Town-wide Facilities Master Plan would
allow a benchmark against which we can both mark progress and evaluate Capital options.
(c) Develop and adopt a model "Capital-Project Nlatrix;'Timchne" template to be used
t yt
and maintained for each major Capital Project. At this time, it is not clear when or if each of the
stakeholders in a Capital Project (e.g. the Town's Boards, Committees & Commissions, the public,
etc.) should be brought in to participation on any major Capital Project. While exceptions may be
made, having such a "roadmap" for each Capital Project would provide a basis for consistent actions
across the spectrum of major Capital Projects,
2) Use of Discretionary ands: Prioritize, with public input, how the Beard should allocate
during the annual budget process, including interim opportunities during the year, available
discretionary funding (including Free Cash) among the potential recipients including, but not
necessarily limited to, Unallocated, the Fund for Other Post-Employment Benefits (OPEB), the
Pension Fund, the General Stabilization Fund, the Specified Stabilization Funds, and pay-down of
Bond Anticipation ?dotes.
Tie fWovrina continuation af our list is presented in a non-ranked order.
3) Sidewalks: formally establish the practice that a separate fending request is to be
included in the recommended bUdget for and expansion of the sidewalks network—with separate
E
reau£ests _or res®dental, non res dcritia (excluding central buss-ess district), and cantral-business-
destr3ct expansions. (The annual s? ewal s r�cl'i st 1 to rcii�aen foT` th extraord narv` ilnatnten ncc of
existing residential sidewalks and any, concurrent, incidental creation o missing si `p l rit`_'s.,)
4") Community Housing Policy
(a) Establish community housing now on the Vine Street parcel (formerly of Leary)
acquired by the Town in the 2009 Annual Town Meeting (Article 12) for that purpose. Begin by
supporting a Lexington Dousing Assistance Board (LexffAB) request for funding to begin final
design of that housing,
rage 1 of 2
Capital Expenditures Committee (CEC) Input to the Board of Selectmen's
Goals Setting for Fiscal Years ( Y ) 2019 2020
f Prepared May 2 , 21
(b) tp xplore it 1?? 'ative lousing strateo ies with I �exl lAB. the t r xim-ton f lousin-,
Authority, and the Lexington housing Partnership, including:
Opportunities for the Town to acquire parcels of land suitable for clusters of smaller
and/'or affordable housing units,
Potential public/'private partnerships to finance and manage the construction of newt
housing units. including the use of private and State grants., and
Creation of a new staff position to assist LexHAB in managing its housing portfolio,
applying for funding, and pricing and constructing new housing in compliance with public bidding
r£egUircments,
5) Lexington Community Center (LexCC) Expansion: Estabhsh a position on how and
with what prioritization any expansion of the L,exCC should be addressed.
B. CI C Projects and Goals (wi'thout prioritization):
1 l Lexington Community Center Expansion: Fstabhshed discussion with the Director of
the Recreation and Community Programs Department. There is a standing offer to have further
discussions to provide feedback as they "regroup" to better define a possible scenario for moving
forward that our Committee hopes it could support.
2) Town-wide Capital Planning: Advised both the Chair of the Permanent Building
Committee and the Director of the Department of Public Facilities that this Committee is looking
ME` forward to their attending one or more of our meetings to discuss and, where possible, contribute to
meetings
document(s) they'll be submitting to the Board as the basis for the policy and procedures for the
development and funding of Capital projects.
3) Capital Umpro ement Projects (CIPs) Process:
(a) Work with the Town's Finance Department to help ensure the FY2020 Capital
Manual and, to the extent the software permits, adds more specifics on the format for the CIPs.
Included will be considerations of additional specificity items that Mark Andersen had originally
recommended under his 2018 Annual Town Meeting Article 35 that we believe have merit and
utility, and
(b) Have internal discussions with all our Committee members before our reviews of the
FY-2020-FY2024 departmental CIPs to share the knowledge of other members and"lessons learned"
from prior reviews, Coal is to foster a more thorough and consistent focus of our reviews—including
how individual projects fall with-in the process, and to enhance the value of the feedback to the
departma-r`ts durin't, Cach review, to the Appropriation Committee, the Town Manager and the
Assistant T own a aorer for Finance, and the Board of Selectmen.
n.
Contact Person- Charles W, Lamb, Chair
E-mail: char]es,lamb( grnail.co
Paco 2 of 2
Attachment l 1
AM
AM
Board/Committee Name:Energy Conservation
Com
A) Please list any policy issues or project goals that you think the Board of
Selectmen should consider vv en discussant; and deciding; on its workplan for 19-
2020 I
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Ensure and enforce Lexington Sustainable Design Policy that new building should have a
21
:Ensure and enforce Lexington Sustainable Design Policy that all building designs should rr
f _ r
Ensure and enforce Lexington Sustainable Design Policy to require support for the capabili
}
,Ensure and enforce Lexington Sustainable Design Policy that all future building designs s}}
15} f
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B) Please list any projects and goals that your committee is working on that you
would like the Board of Selectmen to be aware of
Continue support for installing solar panels at town and school facilities, as well as open 1�
Support the Sustainable Lexington committee and their residential and commercial energ
3}
!Continue coordination between the Sustainable Lexington, Permanent Building Co. �mitte
4)
Support an initiative to reduce energy consumption in Town-owned buildings through moril
5}
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Contact Person: Name: Joe Musacchia
Erna'sl;
Chi net
=S Goal Sett.ng 201
M Attachment 12
Recreation Committee
FY 201 / FY 2020 Goals
1. increase the Park and Recreation facility inventory to include additional playing fields and
pocket parks,
2. Community Center Expansion Priority
* work with Capital committees to develop a viable plan to present to Town Meeting
* Create a timeline
* Coordinate, schedule, and staff new and existing recreational programming to be held at
the Community Center.
* Continue to strive to be self-sustaining through its management and operations each
year.
* Continue to provide a comprehensive, ongoing training program for all staff and
volunteers at the Community Center(in service and professional development
opportunities).
* Collaborate and partner with Human Services, other Town departments and community
service organizations.
I Pursue and obtain Parks and Open Space opportunities in conjunction with Economics
V y Development through commercial real estate and other opportunities.
4. Continue to hold quarterly Stakeholders meetings with town and community-wide service
organizations that offer educational, social, cultural and recreation programming, classes,
special events and activities for pre-school, youth, adult and senior populations in Lexington.
The meetings will serve as an opportunity to share what each organization does, who we serve,
brainstorm and possibly work in collaborative effort to identify service gaps, new programs
opportunities, and expansion of current services for the benefit of the Lexington Community.
5. Continue to develop a plan for instituting an ID membership system for use by participants at
Recreation programs and facilities.
• Old Reservoir
• Lexington High School Field House
6. Research potential local, state, and federal grants that could assist with program costs and
capital improvement projects.
* Continue to apply for grants that could be applied to new and existing programs and
special events for youth, teens, and families,
* Apply for grants that could go towards FY 201 and FY 201 operations"programs) and
capital improvement projects,
Attachment ent 13
l
untan Services Department
4
1R0: I exino ton Board of Select en
Carl Valente, Town ` anat,er
Kelly A xteii. Assistant 'l_o wn Manager
FROM: human Services Committee
Lea Gardner Elkin and Gall Fields, Co-Chairs
RE: Selectmen's Coal Setting
I
DATE": ,tune 1, -2()18 �
The human Services Committee discussed goals for the next year and wish the following goals
to be noted by the Selectmen:
Is
l. To address identified unmet needs in the Lexington community as trends indicate
increasing requests for mental health and preventive programs including
counseling, education and prevention programs and a possible referral
service.
2. To document the current services provided by the Human Services Department; to
show evidence for, and make recommendation for additional staffing to meet the
increasing demands on the Human Services department for mental health,
education and prevention services.
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3. To provide advocacy and support the 'rovmn s efforts to improve access to mental
health services for residents of all ages,
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1475 'lassachUsetts Avenue Lexington. Massachusetts 02420 1 a 10 1 4
Attachment 14
w
;.. June 1, 2018
T u; Kelly Axteli
Assistant Town Manager
From: Melinda Walker
Chair, Lexington Housing Partnership
Re: Selectmen Annual Goal Setting June 20 18
The Lexington Housing Partnership's suggestions for the Selectmen's work plan for fiscal years
2019 and 2020 are listed below. I am sending nor response in a word document because'! was
unable to navigate the 'fillable' PDF form. I apologize for any inconvenience this might cause as
you compile the responses from the boards and committees.
r
,.r
1 Encourage the Assistant Town Manager for Development's office to monitor new funding
opportunities from Mass Mousing for the planning, design and construction of affordable
housing units.
2) Provide support to LexMAB as they begin the design and construction process for the
completion of affordable housing units on the Leary parcel.
3) Consider making a regular(annual) application to the Community Preservation
AIR Committee for funding to be set aside for future acquisition of land suitable for
�' development of diverse housing types.
4) Monitor the progress of the Special Permit Residential Development(SPRD) Zoning
Bylaw Amendment Ad Hoc Committee to assure the work of the committee is completed
in a timely fashion.
1) Collaborate with the Lexington Housing Foundation to develop new strategies for
providing financial support for affordable housing advocacy endeavors.
2) Monitor the progress of special permit applications for developments that have potential
for diverse residential development. (i.e., 188 Bedford Street)
31 Continue to advocate for protects, both public and private, that meet the housing needs of
our current and future residents.
N
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Attachment 15
few
Board."Co nmo—te Name- ustaina 'c L xin ,ton C ommi ee
A) Please list airy, policy issues or project goals that you think the Board of
Selectmen should consider when discussing and deciding can its work plan for 20 19-
2020,
i
1.) Establish the role of ustainabiltty Director to drive lnitia!ive� identified in the Sustainable Action i
f ion, 'I11ca l r{.tdts a i<2I1 ts' rk fc3r the c"}ii r filly iecommendations, ncludir y.
1 S} Sustainable Buildina Polio which li s t}+:Ln a top priority of our committee for several years
d �
3 3} Net Zero i;?itss!{)tlS t{oitdiY7ap, which describes the iong-tc.Tan direction for town activities, and I
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1) Ongoing programs such as Community Choice, Lexington Energy Challenge and Solar Task Force.
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5) 'i Sustainability Director (s necessary to ensure that the Town considers climate change (mitigation;
land resilience) and that the lifecycic costs and benefits of all the Tc;wn's options are compared in all
lappropriatc decisions and planning processes.
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B) Please list any projects and goals that your cornmittcc is working on that you
would like the Board of Selectmen to he {aware of.
1
1) The Sustainable Building Policy is critical to ensure that current and Future building programs:
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2) Receive an appropriate level of input from stakeholders early in the process;
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j 3) Ensure that the Town's values of health, enemy efficiency, zero emissions, and resilience are
considered in building decisions,
4) Recognize that Town buildings are a key clement of emergency preparedness; and
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5) Ensure that lifecycle costs and benefits of options are considered, along with all relevant incentives
j and rebates. Busing a consistent set of assumptions so that the S.own can build high perl:(?r-na:nce
3
build'rigs with the most efficient use of cal `al.
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Contact Person: Nai-n I rk sn.lCectt
r l i n a 1: in ark.s sd'e e,sust.l nab Ic'lexin Eton oc
CAS Goal Setting 2018
Attachment 1
AM
}aril rmi-nittc� Name:
Committee
A) Nease list any policy issues or ;roi c t goals that YOU think t,,c Board of
_`selectmen should{.o U-,ider w'lien C..Fscu Slip and ti eci{,zi.t1,2 on, its�xt)t'k.plsin or
All of our energy needs - residential, commercial, municipal on clean energy
z>
tirb side pick up for all compost
3)
;Restaurants to cot poste ;paste.
Affordable housing for long time residents who need to do nsize. I
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l } Please list any projects and goals that your committee is working can that you
could like the Board of Selectmen to be aware of.
y}
An alernate plan for Patriots' Clay in case of cancellation.
Rethink the whole Patriots Day program. i don`think we get enough people to justify the work that goes Into it.
At would be rive to change the dat?and ha:de it ditfernt from the niarathon,but there is no other tine that owrks.
C
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`ontact Person: Name, Lorain Marquis
Ema
ii: r rqc r€ n.
Attachment I
JA
Boar& CiT$ matte lame; f r$1 C)rtc'tiC t1 .ldy(si� i ,(itY2I11Ittce
A) Please list and poiic;y issL:es or pr(�Sec:t goals that you think the. Board of
Selectmen should consider when discussing and deciding on its workplan for 201 -
'1020.
',Support integrated transportation services that incet the needs of-Lexington residc rats of all
ages and abilities and Support the infrastructure needed facilitate the use of these services,
f is could involve new services or the reallocation of existing services; Complete Streets 4
inm tiyes and the Center Strectsca e_�hm)tild illcorport$"ch ]Ylfr tstruCtdlrt .
�)Develop a sound plan to fund Fhe, Rev, the .< le ife`I lartwell Avcnue commuter shuttle,
that does not: unnecessaril- deplete "ff it funds that are needed for other services,
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I B) Please list any. prtajects and goals that your committee is working on that you
I would like the Board of Selectmen to he aware of.
t
1)TAC will focus on the Tri-Town Transportation Study over the coming year.
C
2)
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Person: Name: William Lev'so
1
t S Goal Setting 2018
Attachment 1
w
Commission on Disability m 2019-2020 Goals
card Corn itte ai Tic:
Please list any policy issues or project goals that you think the Boars of
Selectmen should consider when discussinc, and decidin(y on its �Norkplan for 201 - I
r}1 ,
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f 1t I
To embrace inclusion in its policies and procedures.
l€
ITo invite the';o1`'mission's It vo5verrient in all matters that affect those with d'sabilifies,including working community committees
To he vigH int to rneet`,ho meads of the cornrzunity in terms of providing sidewalks and crosswa ks that are smooth physically and A Ualiy,
------------------
To take a pro-active stand to integrate accessibility and inclusion into aii plans, policies and decision-maKing. t
5)
To suorart the Comm ss.on in building awareness about the mportance of accessibility as being integral to the priorities and values of our community.
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Be list any projects and goals that your committee is working on that you
would Iike the Board of Selectmen to be aware of.
1
Addressing race and disatithp,disoar:t(es in d,scip1me expectations and ach rivement in the Lexington Public Schools with the Human,Rights committee- j
2)
Reviewing new private and mun c;pal buildings being proposed,especially retail projects in the Center and school projects,to ensure`ull accessibility.
3) I
Increasing awareness,by making sure that other groups, committees and organizations are aware of the Commission's work.
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4)
Realizing that toe Co nirission needs to advocate for the rights of those with disaoaities whether or not they are endorsed by the Board of Selectmen. I
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in?egrate the best practices identified in the work of the Commission frr that Blind relative to urban design considerations. i l
such as pr ro.rifizing safety over speed in al€street geome!ry redesigns, ;switching diagonal;cub ramps to perpendicular ones
and making stare there is contrast on the edges of outside steps such as in front of Cary Hall and Town Hail
Contact Person: lame: Victoria Buckley, Chair
Ernail= vbucklexy@rcn.com
BOS anal Setting 2018
, ttachnient 19
l ry
l oardt ortimittee arise: Lexington 2)o/2v Vision Committee
A) Please list any polio issues or project goals that you think the Board of Selectmen
should consider when discussing and deciding on its work plan for 2119-2020.
2) The 20/20 Vision Committee recommends that the Selectmen: set a goal for the coming year to
expeditiously hire the new Chief Information Officer and direct her efforts toward developing
effective communication systems, not only to provide Town information to citizens, but also to
support robust communications in bath directions between citizens and Town as well as
communications among citizens and civic organizations that can nurture a strengthened sense
of community connection and engagement. The need for such improved multi-directional
communication capacity was a strong message from the recent town wide survey and focus
groups.
2) A second recommendation is that the Board of Selectman endorse at least four trials of small
block parties, modeled on the practice of Cupertino, California, and authorize the Town
Manager to devote some of the time of a qualified Town employee to facilitate the above-
mentioned trials.
B) Please list any projects and goals that your committee is working on that you
would like the Board of Selectmen to be aware of.
IL) Formation of the 20120 Vision Subcommittee on Communications.
2)
3)
4)
5)
Contact Person: lslame:_Fernando Quezada
Email: "2020 Vision Committee" <2020visioncmte@lexingtonma.gov>
,
Attachment 2
T Boardt`Cornmittee Name: Schoolmit
tee
71 ,a-e list are: >lie sue C project cais that}c a thi I; the 3caacf nn should consider Then discussing and deciding of its orkplan t)r 2 I
I
:Work together with the Board of Selectmen and School Committee to create a smooth tranj
iCo€ tinue working jointing with the School Committee in con unction with municipal and sch!
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I mproving communications s with the public on municipal and school district activities, goals
1 )
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B) Please list any, projects and goals that your committee is working on that you
Would like the Board of Selectmen to be aware of.
lParticipation by BOS and town committees in the School Master Planning Committee
1 PS development of an educational/building plan for Lexington Nigh School with the inter
3)
Continued collaboration with municipal departments on school safety
4)
Continued work on addressing issues of diversity, equity and inclusion in the schools, as
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Contact Person; Name: Eileen Jay
Small: ejay@lexingtonma.org
BOS Goal Setting 201
Board"Comr ittee Name: Conservation Commission
A) Please list any policy issues or project goals that you think the Board of
Selectmen should consider x hen discussing and deciding on its workplan for 2019-
2020.
I
I
i
3)
j
4!
3
3
5)
I
I
B) Please list any projects and goals that your committee is working on that you
would like the Board of Selectmen to be aware of.
1)
,Wright Farm Land Planning, Environmental Programming and Barn Rehabilitation.
2)
Land Acquisition Proposal for Fall Town Meeting.
3)
Buffer Zone Performance Standards Regulation Amendments
4)
5)
i
Contact Person; Name: Philip Hamilton
I' as1:
Conservationcomm@lexingtonma.gov
BOS Coal Setting 2018
APPIL lq,
' xt -/
Senior Management Team Recommendations
21. Comprehensive Plan Update
22. Revenue Enhancements
a Community Response Protocol
24. Hartwell Ave Zoning
25. Capital Plan
26. Communications
27. Technology
AtiaChrneDt2l
Recommendation for Board of Selectmen Goal Setting consideration:
Comprehensive Plan Update
The Comprehensive Plan Advisory Committee ([PAC) was appointed by the Planning Board on
DemennberI3, 2Ol7ondtheCPAC (]rientationrneet|ngvvashe/d ]anuory3D, 2OlQ, Toprepare
and inform the CPAC, the Planning Board, and the public toundertake the 'Lexington
Comprehensive Plan, six education panels were presented on Transportation, Housing and
[COnoMM|c Development February through May 2018, Afacilitator is under contract to guide the
community through the process, starting with @ June 4 "cornMnUn|ty vision" exercise Bt7:OOpnm
in Battin Hall.
Staff is in the processing of preparing brief trend reports on Lexington's economic
development, demographics, housing, historic resources, a build-out analysis and other plan
areas. A review and summary of prior studies and reports is underway. Online community
surveys and stakeholder interviews are planned for June and July 2018, Phase 11 begins in
September 2O18, with detailed steps expected from the Facilitator, tobe under contract in
June.
A Comprehensive Nan is the long-term plan fora community's physical development, including
the inter-related areas of land use, transportation, economic development, housing, open
space and recreation, natural resources, historic resources, and public facilities. The quality and
success of a Comprehensive Plan relies on broad public engagement, including 1) outreach and
input on existing conditions, including data and trends, 2) discerning the community's vision for
meeting its future needs and responsibilities, and 3) helping the community set goals torealize
that vision. Lexington's last update was completed over well over decade ago.
1
Attachment 22
Recommended Goal for Board of Selectmen Consideration:
Revenue Enhancements
The Town will be implementing large capital projects over the next few years. There are other
projects that are important to the operation of the Town and staff is evaluating revenue
enhancements to help offset the cost of these other projects which include a new cemetery
building, continued operation of the Hartwell Avenue Compost Site, implementation of the new
stormwater regulations and sidewalk construction.
Strategic Issue or Goal Area:
To evaluate revenue enhancements or new revenue sources in order to meet the funding
requirements of capital projects and operating programs.
Objective 1: Revenue Enhancements of Cemetery Fees ® Complete
• The cemetery building at Westview is in need of replacing. It does not currently meet
the needs of staff for effective operation, storage and maintenance. The space is also
not inviting and does not meet the needs of patrons and also lacks a privacy area.
• The new building is estimated to cost approximately $3,000,000,
• Funds for the new building will be requested at the 2018 Fall Town Meeting.
• Fees have not been raised at Westview Cemetery since 2005.
• Staff reviewed cemetery fees from several communities to see where Lexington
ranked. Based on the data Lexington fees were lower than those of other
communities,
• Staff presented the findings to the Board of Selectmen and presented options for
increasing fees in order to fund the new building without additional tax levy support.
• The BOS voted to adopt a new fee structure and the new fee schedule was
implemented in July 2017.
• As per the BOS approved schedule the fees will be increased by 2.5% in July 2018.
Objective 2: Revenue Enhancements for the Hartwell Avenue Compost Site—Complete
• With the addition of solar at Hartwell Avenue the operation plan was reworked and
other revenue sources were researched in order to fully fund the compost operation.
• Staff has implemented producing and selling bark and leaf mulch and has rented space
to vendors. Other items are still being investigated.
• In order to meet the sites capital needs (new building, new screener) and the operating
budget compost site revenue needed to be increased,
• Staff reviewed permit fees and materials fees from other vendors and communities in
the area,
* Staff compiled and evaluated the information and made a presentation to the BOS in
September 2017.
• The BOS approved the fee increases and they were implemented in March 2018.
• Fees will be reviewed on an annual basis.
Objective : Fund a Storm water utility—In Process: Targeting a Fall 2018 Presentation to the
Board
• The new NPDES Stormwater Permit will be effective on July 1, 2018. The permit has
been reviewed by the Engineering Division.
• The permit will require the Town to perform inspections, maintenance and capital
improvements to ensure proper stormwater mitigation.
• Currently the Town budgets approximately$1,120,000 in the Capital budget for various
stormwater related projects.
• Meeting the new permit will require additional staff time and new maintenance
procedures which are currently not funded in the operating budget.
• Staff is in the process of developing cost estimates for the implementation of the
permit.
• Staff is reviewing what other communities are doing to meet the permit requirements.
• Staff is reviewing other communities who have established a stormwater utility.
• Staff has conducted and will conduct additional interviews with key town staff, decision
makers and members of the public to gather information on what people know about
stormwater and their views on funding to ensure our compliance.
• Staff will continue to research establishing a stormwater utility and will update the BOS
in the Fall of 2018 to determine if it is feasible to move forward.
Objective 4: Sidewalk Betterments—On Hold
• Staff is waiting for direction from the BOS.
• The BOS needs to develop a policy that covers items such as type of betterment
(funding mechanism) and when it applies (size of sidewalk, new vs. existing, etc.).
• Once a direction is given staff will evaluate programs in other communities and research
the implications of instituting a program in Lexington (i.e. Additional staff, etc.).
2
Attachment 23
Recommendation for Board of Selectmen Goal Setting consideration:
Developing a Community Response Protocol for At Risk/Crisis Situations
Multiple Town departments are dealing with complex mental health issues that impact the
community such as hoarding, substance abuse; parenting issues, risky behaviors and self-
harm/neglect. These goals address the need to provide coordinated municipal response and
communication using established best practice models used in similar communities.
Strategic Issue/Goal Area:
Develop and define an interdepartmental Community Crisis Response Team to promote
collaboration, communication and enhance the response of public and private agencies that
that address residents at risk, in crisis or dealing with complex mental health issues across the
lifespan.
Update: One of the key considerations/recommendations from the Mental Health Summit is to
create a "Sustainable Municipal/School Leadership Team for Mental Health Programs and
Services". This effort is being supported by the work of the CHNA 15 Best Practices in Mental
Health Response grant.
Objectives:
• Identify the Town/School departments and staff that are critical to the success of this
team
o Update: Town and School staff participated in a 4 part Suicide Symposium
in the Fall of 2017—this was an opportunity to identify the key staff
members from the municipal and school departments. The HSD and
Health Department wrote a CHNA 15 multi year impact grant, that was
awarded to fund a planning year+ 3 years of implementation funds.
• Develop a unified interdepartmental response and communication protocol for
addressing crisis situations
o Update: In process. Expanding the current At Risk team (municipal staff)
to include Library staff, LPS Guidance,Counseling and Nursing staff.
• Determine the appropriately-scaled level of municipal service and support
interventions that residents feel are important
o Update: In process. Public comment on 5/23/13, BOS/ C
recommendations on 6/18/1
• View mental health and wellness programming, suicide prevention efforts and drug
and alcohol education as essential to the scope of this team
• Acts in an advisory capacity to local community partners and facilitates access to
informational materials
s
• Form a Suicide Prevention Task Force that addresses best practices in suicide
prevention and postvention
Update: The current work of the CHNA 25 Best Practices in Mental health
Response team has identified that the staff working group is titled the
"Lexington Mental Health and Wellness Task Force"
* Suicide Prevention will be an initiative of this task force, however, the staff
are seeking to focus on a broad range of prevention and wellness
initiatives,
Strategic Issue/goal Area, (Updated)
Adopt and support recommendations for multi-year plan to strengthen mental health
programs and services.
Objectives:
• Evaluate the mission of existing Town committees that focus on youth initiatives
(Human Services Committee, Youth Commission, Youth Services Council) and make
recommendations for change if needed
o Update: This should be part of the multi-year plan to strengthen mental health
programs and services
• Identify a model for coordinating community mental health and wellness programming
and determine the leadership structure of the Town.
a Update: Staff have identified the need to create a sustainable Municipal/School
Leadership Team, this team will be responsible for implementing the programs
and services
CHNA 25 funding: The multi --year impact grant will play a role in helping to
fund recommended programs and services
2
Attachment 24
Recommendation for Board of Selectmen Goal Setting consideration:
Hartwell Zoning Initiative
The Planning Board, Board of Selectmen, professional architect/urban designer, real estate
market analyst and staff worked for the past year to develop a vision for a possible re-imagining
of Hartwell Avenue from a 1960s suburban office park with static rents to a mix of
contemporary uses and forms of development that would reflect current market interest. This
vision would take advantage of the recreational opportunities for walking and bicycling nearby
and would increase the development area where wetlands and the Hanscom flight easements
least restrict further development. This vision is intended to attract future tenants and
employees to ensure the viability of the Town's most important commercial district in the
decades to come, and to encourage commercial development that could help ease the
residential tax burden.
Staff met with stakeholder groups in the spring. A public input event on the vision for Hartwell
was held in May. The traffic analysis and the fiscal analysis are expect this month. A contract
will soon be issued for a zoning consultant to begin drafting a zoning bylaw amendment for the
Town's consideration. The next step would include ways to address input to date, as well as an
additional public event in the early fall 2018.
2
Attachment 25
Recommendation for Board of Selectmen Goal Setting consideration,
Capital Planning
Goal: Update the Town's financing plan for significant capital projects (e.g. candidates for debt
exclusion) with the goal of prioritizing major capital projects on a timeline that meets program
needs and achieves consensus amongst stakeholders.
Objectives:
• Update bonding and debt service schedules for all authorized and future projects, both
within levy and excluded debt.
• Identify all major capital projects in the pipeline and establish a realistic prioritization
and timeline for moving them forward including the following (design and construction
phases).
o Police Station
o Community Center Expansion
o Center Streetscape
o Automated Meter Reading System (AMR)
o Implementation of Projects Identified by School Master Planning
o Lexington High School Reconstruction
o Continuing Programs (roads, sidewalks, water/sewer mains, building
envelope, town wide roofing, school technology)
o Recreational /Athletic fields
o Other TBD projects
• Identify appropriate funding sources for each project including new revenues and joint
funding sources.
• Consider projects for future debt exclusion referendums and establish timing.
• Review and reaffirm/ update policies and guidelines for annual capital planning and
budgeting including use of cash capital; annual debt service increases; debt limits;
bonding terms and capital reserve fund contributions and uses (draw down).
• Update the model projecting the impact of excluded debt on taxpayers.
2
Attachment 26
Recommended Goal for Board of Selectmen consideration:
Improving Community Communications
Each department |n the Town has a variety Of needs for effectively communicating with Town
res|dents. These are for many different reasons, and employ a wide range of tools and media.
Strategic Issue or Goal Area:
TO better understand and specifically define the communications challenge vve are trying tO
address as a public service organization,
Activity on this Goal Area:
• Three members of SIVIT (Carol Kowalski, Tom Case, and Koren Stembridge) met with
several selectmen (ongoing) to gain an understanding of where communication gaps
impact their work for the Town, Areas identified for study:
o Need a clear process for multi-department communications around major issues
and crisis situations
o VVebsite as center for Town info. Need for continuous improvement on the site.
o Need for communications to reach diverse communities (many community
organizations have great networks in piace—hovvdo we tap in to them toget
information to the widest possible audience)
o Opportunities for citizens to opt in to systems that push information of interest
/eg, weekly town news digest m/ links to more info on vvebsit8\
• The creation of new Public Information Officer position was recommended by the
Town Manager and approved during Annual Meeting. Recruitment will begin in the fall.
• The 20/20 Vision Committee's Toxxnvvide Survey results indicated that
communication/engagement between the Town and residents was an area for
improvement. The committee established subcommittee /E[iL\ to further define the
issues raised by the community and to research best practices in the area of
government communications.
Attachment 27
Senior Management Team Fy'19 Goal Setting
|T—TechnoiogyCoUgboration
Every department |n the Town has a variety of organization wide as well a3 department level
technology systems and solution needs,
Strategic Issue or Goal Area:
Actively promote and foster a culture 0f technology collaboration throughout the TOvvA's
various departments,
Objective:
Continue to maximize the value oF our current "enteypr|se" systems
• Complete the implementation and operational handoff of ProPhoenix Safety system
• Implement new MUNIS modules and functionality (Finance/ Human Resources)
• Continue efforts tn scan and post departmental and Conomn|ttee/Boards |nforrnat|on
and records into LaSerfiche
* Continue to expand application and use of Geographic Information Systems (GIS).
Focus on the future of technology deployments for the Town
• Embrace a "Cloud First" position when investigating new or enhanced software and
applications
• Migrate VievvPerrnit application 1nVievvPointCloud
• Implement VVorkivaVVDeSk application for collaborative budgeting
• Initiate investigation of cloud based replacement for Microsoft Exchange/Outlook
* Implement the core data network engineering and design changes as specified in the
comprehensive network assessment
* Focus on process automation and paperwork reduction wherever possible (e-signature
+ automated workflow opportunities)
• Continue to develop roadmap to migrate IT infrastructure (compute, storage) to the
cloud
Continue to focus on collaborative planning and engineering with the Schools Education
Technology team
• Implement new firevva||9 and related security rule sets in conjunction with Schools IT
* Upgrade shared primary Internet connection to5K4bps
Tom Case
Chief Information Officer
May2018
1
� v
Oft
Comparisonsof Importance and Performance
Lexin ton Town-wide urve�r Springy 2 7
The following charts compare responses on expressed importance of individual items and perceived
performance with regard to each of the items.
The blue lines represent the expressed importance of the item.This was measured using the following:
1=Extremely
2=Very
3=Somewhat
4=Not very
5=Not at all
The red lines represent the evaluation of performance with respect to the item.This was measured
using the following:
1=Excellent
2=Very good
3=Good
0111
e "'_ 4=Fair
vx 5=Poor
('Don't know' responses were treated as 'missing'data and removed from statistical calculations.)
The measure of association (strength of the relationship between the variables)and the statistical
significance(likelihood of a finding being due to chance) are indicated below each chart.
Findings as presented are grouped by the broader categories in which they were listed in the survey.
Economic Development Pages 2-4
Public Education Pages 5-9
Environment Pages 10-13
Physical Character Pages 14-16
Population Diversity Pa es1 -19
Town Government Wages 20-24
Town Services Pages 25-29
Availability of Public Information Pages 30-32
Methods of Communication Pages 33-36
�=zr_v
f,A ay-1 2, 201-7 Prepared by Marian A,O. Cohen, Ph.D.
2
Economic PgMt1opment
d
Attracting additional business development
40 ___36.8
3&.9
3s 31,8
30
30 22.1 6 03
20
15 9
8,9
z0
3.6
5 1.
n
1 2 3 4 �
--*—importance Performance
v=.151; p=, 00
Having a vibrant downtown
60 56
-yu
s
40
31.6 8.5 29.7
30
26
20 13.2
9.1
10 2.6 2.4
0.8
0
1 2 3 4 5
Importance Performance
v=,1 7; =.000
May 12, 2017 Prepared by Marisa A.0. Cohen, Ph.D.
3
Capitalizing 0n To 's history
50 4
45
49 34.4
35 32.1
30 26,2,
.. 22.3 26.1
2
u 1
r 2
15 9.1
10 5,7 5,2
5
1 2 3 4 5
Importance Performance
V=.116; p=.000
Providing supportive regulatory framework
50 43,7
45
40 36.9
35 _ 32.1
30 27.4
25 22.3
20 18
is 11_
10 5.
5 1.9 1.4__
9
1 2 3 4 5
Importance Performance
V=.173; p=.000
ii ay 1`4 201 S`7 E3.-<ap ared by RR .ian n tl r�G � pt, F
3actey gy,j �,.ypys g e��p r�€E,,.0 R# fYiaB tCtS£X'1,i,3. �bdiE�b[p Ct➢-V.
4
Expanding the commerical tax bass U�U
40 34. 36 3&S
35
30 35.5 ,_
25
19 18,6
2
1
5 1.6
9
2 2 3 4 5
iri portance -4-Performance
And
May 12, 2017 Prepared by Marian A.0. Cohen, Ph.D.
S
Public Education
Meeting academic, social, emotional needs of all
students
80 68,E
7
6
53 41.E
4
30 5.3 2 :
20 24.8 11.2
10 4. 3. _
0 0.4
1 2 3 4 5
Importance Performance
V=.113; p=.000
Attracting and retaining high quality teachers
89 74.6
70
60
46.8
50
c
r
40
30 26.1
18.3 21.6
20
6.9
10 2.9 1.9
> 0.4
0
1 2 3 4 5
Importance Performance
V=.174; p=,000
rT
May s.�; ��..0�.� D �:suic�'..��.a k'TY 11A :an A.O. Cohen, Ph.DI.
6
Ensuring appropriate st( dn -teacher reties
58.6
6
50
4.7
r 3Z.6
30
29,9
20 15.E
1tA .6
13 6.5
2.Z
0,8_
1 2 3 4
fr-o crtance Perfor-narce
V=.216; P=.000
Providing state Of the art facilities
40 38
35 ___ 32.3 31.1
30 27.1 AN-,
24.2 24.5
w
25
u 26
a
cx 10 5
7.8
9.4
4.5
c 1__
1 2 3 4 5
Importance - Performance
V=.098; p=.000
May 12, 2017 Prepared by Marian A.0 . Cohen, Ph.D.
7
. 0
Ensuring high quality Of public schools
68.8
60
50 44.E
40 31.3
30 5.s
18.1
io 4 5_ Li
0.5
1 2 3 4 5
'rnportance Performance
V=.217; p=MO
Planning for the future Of the educational system
60 57
w 50
0 33.8 33.8
30
2 20.2
0 27
11.3
7.8 7.2
10
1.2 0.8
0
1 2 3 r 5
Importance Performance
V=.084; p=.000
EV€Sk+ 12, 2tl1>P Prepared G3I Ltd U 4S8C£1@CF4€f L 4 C#FI f9§ L .
8
Deliveringpublic education cost-effectively
60
49,2
5
39,E
40 >34.63019.42�, 13.5
11.6
2.1 0.6
0
1 2 3 5
--*—importance PerfGranance
V=.131; p=.000
Providing adequate funding for education
60
55.s
50
38.2
40
32.6
30 36.4
Ca
CL
20 16.4
93
10 6.5
3.1
0.9 0,8
1 2 3 4 5
Irnportance Performance
V=.138; p=.000
May 12, 2017 Prepared by Marian A.0. Cohere, Ph.D.
9
yr Providing life-long learning opportunities
=s 41
40
3s 31.9 32.
30
22.5 31,s
�5 20
® 3.7
15 10.8
1
10.A 2 g
0 2.5
1 2 3 4 5
V=.1.49; p=.000
del
_y 12, L1vS",? Prepared by Nlatian h f, r-C,-- pt, s
rl. a Ut€tea€,
10
Environment
Protecting privately owned open spaces from
development
4S 39.E
40 34,3 33
15
30 23.6
25 2L5
s .s .
z
ss 2.s
1 2 3 4 S
Importance Performance
v=,153; p=.000
Preserving the environment in Town-owned open
spaces .y
19 59.7
69
so
7.
40 N,�34,s
u
c 30
32.4
20 _13.7
P.4 6.9 6
i 6 0.9
Q 0.1_
2 3 4
(mperta ice Performance
V=,114; =.000
�y
f;
May 12, 2017 Prepared by Marian A.0. Cohen, Ph.D.
11
� w
Promoting transprtatin altrnatis to cars
40 36.4 363
35 31.3
30 26,9
24,6
2
E 2
14 14.7
1s
3
s .s 2.9
1 5
Importance Performance
V=,210; p=.000
Minimizing impact of individuals, businesses,
government on the environment
5
OWN-
41.4 43
40
31.9
29.1
34 22.8
a
ci 2{} 14 .
9.4
1{7 5.3
1.8 1.4
1 2 3 4 5
Importance Performance
V=.118; p=.000
yf
Mmy
p 2017 %Prepared is &#Y 3YFQiECEFf t`A.L3, 4,41i�eE€, Ete.LJ.
12
Reducing energy consumption by individuals,
r�
businesses, aovernment
4
42.7
5 4
4
35
32.7
30 25.7 24.9
2
20 1
15 7.2 8,8
2
1 2 3 4 5
Importance Performance
V=.068; p=.324(this finding is NOT statistically significant)
Providing environmentally healthy, energy
efficient public buildings and schools
50 44.6
37.940
31.7 31.5
3
17.9 19.3
2
9.1
10 Is 3.2
� 1
1 2 3 4 S
Importance Performance
V=.077; p=.049
May 12, 2017 Prepared by Marian A.0. Cohen, Ph,D.
13
Maintaining use of agricultural/farm lands
so 47.5
45
40 36.1
35
31 206.E 27.2
16
� 20
5
i0 .7 T9 6.5
5 2.2
1 2 3 4
importance Performance
V=.115; p=.000
Providing citizen education about sustainability
45 41.1
40
33.4
µ 35 30.4 30.2
Y
30
25 19.4
v
20 15.
15 11.4 10.4
10
5
2.5 5.5
0
1 2 3 4 5
Importance Performance
V=.096; p=.001
k
atieu} 12, 2017 Prepared Lt FY[SF4@STn tY.t x-..t.iIl €�
14
Physical Character
a if
Preserving the n's historic areas and
structures
60
49.8
cd 46.3
40
3d 26.3
1 .8
20
�10.6
10 3.2
_ 15 .5
d _. ,=z 0.2
1 2 3 4 5
Importance Performance
V=.127, p=.000
Haring T 's public historic areas and
structures accessible to all
5d 45.2
40
44.5 32.3
27.4
"d
id 13.7
10 6.6
2.3
Cl 4.6 1.3_ _
1 2 3 4
importance Performance
V=.127, p=.000
May 12, 2017 Prepared by Marian A.0. Cohen, Ph.D.
15
U Preserving the physical character of residential
ne,ihorhos
40 34.E 36.3
32.E
35
25 21,E 21.9 � zz,
19.7
2
15
10 1 Z7 s.1
1_,3_
1 2 3 A 5
r pc r�ance Performance
V=.180; p=.000
Enhancing the physical environment of the Town
Center
�N
45 40.2 4L2
40
35
32,7
30 23.9
25 22.3
v 22.5
�5 ,o
15 9.1
10 3.5 4.2
5 O:5
1 2 3 4 5
Importance Performance
V=.145; p=.000
� r
May 12, ='-n•�1s-f7 Prepared buy u _u€..an H,t . roa€e n, n. tt.9..u.
1
�M
Managing the flow ofraffic through Town
45
40 7 35
33 31.8
10
2 18,9 1 .
20
1s
12,
io 3.
L 0.8
1 2 3 4
-4-Importance Perf r mnce
V=.192; p=.000
Ensuring adequate, Convenient parking i
business districts
42.1
40 w
30 24.8 24.3 24
20.3 u
20
9A
10 4.3 S.
1.4
0
1 2 3 4 S
Importance Performance
V=.198; p=.000
May 12, 2017 Prepared by Marian A.0. Cohen, Ph.D.
17
Welcoming diverse groups of people
50 46.E
4 5 40.
4
3
30
3 .
E 25 21
2
13.2
10 7.4
2.
4,2 2
1 2 3 4 S
--*-Importance Performance
V=.092; p=.OQO
r Ensuring housing for a diverse population
35 30.6 31.1
30 _2SA 26.9
25
21.2
29 17.8 22
u
15
8.7 9A
19 5.9
3
9
1 2 3 4 3
I m ortance erformance
V-.2 7, p=,000
r,
I- 12, 201r € € }.tcxsc >sy Marian ,v, +a, sati.a e, 1 aa. .
1
Offering gathering places for diverse ages and
interests
c 41.3
33
40
35 ___ 29.2 30.2
25 22.E
20 3.7 $
25
13 6 3.9
1.9
0
1 2 3 t 5
—0—Importance — Performance
V=.097, p=.000
Providing OOIs and materials for a diverse
population in the library
45 40.7
40
35 38 28.9
0 26.9 -.may
J 25
v
20 ___23.4 __ 24.9
15
10
7.1
3
5
0 5 _7
1 2 3 4 5
—0--importance Per€ermanc
V=.108; p=.000
May 12, 2017 Prepared by Marian A.0. Cohen, Ph.D.
19
Providing translated materials and translation
services
40 34 37.1
35
30 E.7 14:2
25
15.7 16
c1
0 7.9
2.3 ,2.2
3,9
2 3 4 5
-4-Importance Performance
V=.142; p=.000
Creating awareness of the To n's diversity
40 3s
33.6
35
4
30 26 25.9
24.1
25
19
L) 20
0- 15 1015 11.4
10 &6
5 5.1
0
1 2 3 4 5
Importance Perfcrmanc
V=.141; p=.000
(K
�v
A-s., 9'} "3 fl`4"7 Prepared I-y RA Marian. A fl P',46..en Ph n
2
Town Government
Town officials and staff acting with integrity
9
8o
78.9
60
,aS5 39.E
U
4
24.8
�� 23.2
%186
29 9;4
io L9 3,3
0.3 0.3
i 2 3 4 Ez
MPOrtance Performance
4f A63; p=® 000
Balancing short-tern reeds with long-term issues
50
55.2
Vf
So
39.2 37.3
40
30 26.5
20.7
20
10
9.1
6.4 \4.
0.4 0.4
o
i 2 3 4 5
importance Performance
,rr
May 12, 2017 Prepared by Marian A.0. Cohen, Ph.D.
21
Acting in a fiscally responsible manner
63,9
60
50
35.9
40 2.4
30
7.2
2 17.
10.1
0.2 0.3
3 A 5
Importance Performance
V=.146; p=.000
Living within constraints of Proposition 2 1/
40 36.3 36.1
35 30.4
r
u
30
25 X21. 22.5
20.3
u 20 16.1
15
10 5.7 6:5
4.2
c
2 3 4 5
importance Performance
V=.219; p=.000
4�
May 1� 2fl s'7 Drep a.red 6-y CS.Eai,:art h !'1 r—k-- pt, €'1
avrsay ,s.�,.� �v.�� s a��tae yea r.s� €� oeti€�e
22
Making information on decisions and actions
easy to obtain
47.4
43,2
40 _______35.9
3 >23.5000 � 23.4
2
1 _6.3
8.7 10.E
0.3 0.4
1 3
Importance Perferniance
V=J40; p=.000
Capitalizing on the diversity of the oven's
population
45 40.7 _ 40.8
4
35
30 24.3
26.1 27
u 25 20
20
15 8.4
10 3.0 56
5 2.7
0
1 2 3 4 5
Importance °erforrnance
V=.141; p=.000
May 12, 2017 Prepared by Marian A.0 . `Chen, Ph.D.
23
Incouraging citizen participation in Town affairs
6
49.1
40.4
40 34.E
26.9
20 ___13.9
73 6.5
1.3
0.8
1 2 3 4 5
Importance Performer,ce
V=.144; p=.000
Participating in regional groups t0 sham
resources, services and ideas
50
45.9
F.rr, 42.5
7
AO
30 25.3 26.2
22.8
19
2
10 6,4
4:2 5.9__
J 1.8
2 2 3 4 5
Im-oortance Performance
V=.170; p=.000
^r
�, , _ _ _ P
2
Planning for the long-term future �
60 55.
s
37.1 36.2
AO
L 3 24.1 22.3
W
20
13:2
, .s 6
O.s O.s
2 3 s
Importance Performance
=A-25p p=.000
May 12, 2017 Prepared by Marian A.0.Cohen, Ph.D.
5
Town Services
Ensuringpublic safety
80 72.7
70
60
49
5 W
38.7
40
CL 30 4.3
2
10 0.
2.7
a.a 0.2
2 3 4 5
Importance Performance
V=.189; p=.000
Maintaining roads and sidewalks
70
57.2
50
50
39
49
30 38.
23.4
20 15.1
11
10 3.14
7
0.1
9 0.3
1 2 3 4 5
Im ortance Performance
V=,103; p=.000
r
May U2 on17 Prepared �__Marian by Marian A.€ . Cohen, Ph.D,
26
Offering sports fields and facilities for diverse
activities
Co 6.5
40 31.3 6.1 4
u
3 23.E
C,' 20 25.#
18.5
ryry
10 3,5
1
o 2.8 0,9
1 2 3 4 5
Importa ce Performance
V=.124; p=.000
Providing comprehensive library services
50 44.2
45 42.5
4
42:1
35 39.1
30
v 25
a 20 4.2
15
10 14.1
5 1.9 0.6
0 0. 0.5
1 2 3 4 5
importance Performance
V=.202; p=.000
May 12, 2017 Prepared by Marian A.O. Cohen, Ph.D.
22
Y .
_r Providing quality Services and facilities for senior
citizens
50 4
40 45.
29.4
3
` 28.7 0.7
20
2,.1
10 3
1.3
3.5 1.3
1 2 3 4 5
Importance Performance
V=A48; p=.000
Providing quality services and facilities for
children and teens
50 43.9
f -M
40 34.4 35
30 38.6
E 18.2
ci
cL 20 1q.5
9.8
10
2
0 2.8 0.7
1 2 3 4 5
Importance Performance
V=.100; p=.000
rn.„�2 20 Prepared �..Marian r_F_- ems_
P-la d Prepared by rV arian#-.0. Cohen, P h.D.
2
Delivering Town services in a responsive ar w�
friendly manner
6
so
5
39.8
�9
L 43.5 29.E
39
1 .3
J
9.3
10 s,
2.s
0.1
1 2 3 4 5
Importance Performance
V=.174, p=.000
Delivering Town services cost-effectively
45 42.E
46 35.5
32.9
35
r
30
v 25
20 13.3
15 1t3.4 T9
6 :5
5 0.9 0.3
{}
1 2 3 n 5
importance Pedor ante
V=.177; p=.000
May 12, 2017 Prepared by Marian A, . when, Ph.D.
29
w
Allocating adequate my for Town services
60 511
50
37.1
1S
W6
30
?6 13.6
8.6 13
10 M6 3.
6 0,6
? 2 3 4 5
mportance Performance
I
why Q 2017 Prepared by Marian A. . Cohen, Ph.D.
3
Availability of Public Information
emergency notifications
66.1
66
54.7
50
40
U
N2&8
30
1011.1
10 L9 1
0 4.6
0:2
1 2 3 4
impa;tance Performance
V=.2 5; p=.000
Plans for major constr action projects
60
50.4
5 r
38.3
40 - 32:7
27.1
30
22:
20
7.7 10 10.1
10
1-2
0.1
0
1 2 3 4 5
Importance Performance
V-.133; p=.000
;a,..
May 12, 2017 Prepared by Marian A.0, Cohen, Ph.D.
31
� a
Upcoming changes in programs or services
60
51.4
50
4
37.3
30 27,3 25 23.9
98
20
3.3
10 5.
1.3
0 03
1 2 3 4 5
Importance Performance
V=.124; p=.000
Proposed changes in yl ws or regulations
50 45.1
45
40 34.2
35 30.1 28.9
30
u 25 1.2
18.6
20
13.2
15
10 5.1
3
5 0.6
0
1 2 3 4 5
--*--importance Performance
V=.154; p=.000
AIN
�tcay a�.i Mast P Prepared �..c d by Marian A.0, hen, Ph.D.
2
Budget discussions and decisions
50 46.2
4
4
35 32 32.4
30 2 .9
u 25 �20,
8.6
20 14:5
15
A 5.3
2,8
5 G:4
C
2 3 4 5
Importance Performance
=.145, p=.000
Ad, .,
May 12, 2017 Prepared by Marian A.0. Cohen, Ph.D.
33
Methods of Communication
�U
Local news media
49 36:3
3
29.6
39 27,6
25 26.7 25.9 19.7
L
15
9.5 14.8 8.7
10
T3
n
1 2 3 4 5
Importance Perk,mance
V=.228; p=.000
Mailings from she Town
45
39 38.4
49 9
35
30 25.4 27 24.6
25
19.8
ab 20
C
1s
8.7
1Q 7.4 6:2
5 3.1
9
1 2 3 4 5
importance Performance
V=J69; p-.000
sv€may s.e., �v.zr r-repareu by Marian A.O. tmvhett> t'h.t.t,
34
Printed handouts and flyers
4s
4
39.1
35 38
30 25.2
2= 2-0-2
Fj 20
z :
15 28.8___ 11.6____
915
1
5
5.3
1 2 3 4 5
Importance Performance
V=.175; p=.000
Social media channels
46
34.1
35
a
283
3} 23923
f r
a-'.
25 0.8
1 �17.9
20 15.4 5.6 15 16.9
aQ
4.1
c
0
1 2 3 4 5
Importance Performance
V=.182; p=.000
May 12, 2017 Prepared by Marian A.0. Cohen,Ph.D.
35
w Email subscription lists
34 36
35 3?16
30 27.9
25
73 17.4
W 14
15
10 T8 8.2
5 4.8
1 2 3 4 5
importance Performance
V=.228; p=.000
Municipalgovernment's Code Red Alert
60
49
50
49
41.4 32.6
u 36
32.5 19.3
29
16 12.5 4.2 2.6
3.6 15
1 2 3 4 5
Importance Performance
V=.379; p=.000
y� �T���w ..Mandan _i a_
May 2, 2 Prepared aae€a by MananA.01 �-UfltfH �H.v.
36
Public schools` Blackboard system
35 315__ __ ___32,5
30 >_s:
24.4
25 22.E
20
l7.s
213
° is 9.3
10
4.5
2 3 4
1moortance Performance
V=361, p=.000
When this last item was analyzed just with respect to those respondents�vho have children currently
attending LexinRton Public Schools or Minuteman Technical High School,the results were as follows:
Public Schools' Blackboard system (parents only)
r�
49
34.4
35 32.s
28.9
30
M5
25 21.3
- 18.1
13.3
° 15
9.2
10
7.7
w: 3.8
0
1 2 3 4 5
importance Performance
May 12, 2017 Prepared by Marian A.0, Cohen, Ph.D.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Exemption 3: Collective Bargaining Update - Library Union(25 min.)
PRESENTER: ITEM
NUMBER:
Carl F. Valente, Town Manager
E.1
SUMMARY:
Suggested motion for Executive Session: Move to go into Executive Session to discuss strategy with respect
to collective bargaining related to the Library Union and to reconvene in Open Session only to adjourn.
Further, as Vice Chairman I declare that an open meeting discussion may have a detrimental effect on the
bargaining position of the Town.
Update and discussion of strategy for Library Union negotiations.
SUGGESTED MOTION:
NA
FOLLOW-UP:
TMO
DATE AND APPROXIMATE TIME ON AGENDA:
6/19/2018 12:15 p.m.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Exemption 3: Collective Bargaining Update - DPW Union(15 min.)
PRESENTER: ITEM
NUMBER:
Carl F. Valente, Town Manager
E.2
SUMMARY:
Suggested Motion for Executive Session: Move to go into Executive Session to discuss strategy with respect
to collective bargaining related to the Public Works Union and to reconvene in Open Session only to
adjourn. Further, as Vice Chairman I declare that an open meeting discussion may have a detrimental
effect on the bargaining position of the Town.
Update and discussion of strategy for DPW Union negotiations.
SUGGESTED MOTION:
NA
FOLLOW-UP:
TMO
DATE AND APPROXIMATE TIME ON AGENDA:
6/19/2018 12:40 p.m.