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Home My WebLink About2018-04-25-REC-min.attach 11P 11 \ OH i t Town of Leungton Recreation and ( ommunity Programs Met 6sa Batutc, CPRP Tc1 781-698 4800 threoor of Pecreaunn and Con-1111unit Promm.) Fax 781-861 7747 Recreation & Community Programs April 2018 Report SAVE THE DATE Saturday, June 2, 2018 - Pool and Old Res open for the season Saturday, June 16, 2018 Grand Re Opening Celebration at the Town Pool Budget & Capital Pool - schedule Fund for Lex $151( 2018 Minuteman Center Recreation Complex • FY19 Athletic Lighting Project Mist • LPS tate Start to School Days Golf • Course opened for the season • Final walk through of 4th green renovation held 4 25 The green should open in mid May COA Sr Golf Bench dedication, Monday 4 30 at 8 15am , 111,1 II I, II II AqMI1P,4 I I-(.0 D, 1„,EX;IN(ITON M/- 02421 (Off ) 11'05 MA.),A(HUSE AVE NI IF CE)(11",4 IN, I\,1/0 PC HU,EITS 0)1)0(mail) Programs &Services & Facilities • Summer staff has been finalized Volunteer applications will be accepted through next Tuesday, May 1' • The basketball rims at the Center Basketball Courts were repaired in early April • The tennis nets were up as of March 30th and the tennis lights are all operational There has been nothing but positive feedback about our new online tennis court reservation system, Play Local - wwiN pLr k .al (,,ocri The Clarke tennis courts are still not ready to come back online and we are working with the Facilities Department to determine when the courts will be ready for use • Over 1456 participants joined the evening drop in program at the LI-IS Field house • Over 85 students combined participated in April vacation programs (archery, basketball and multi sports) • Summer Registration begins Monday, May r • Summer rochure will be in homes the week of May 1st • A new bench will be installed on/about 4 27 at the CC as a donation • Kids Night for Middle school students- this Friday • 80 Middle School students are preregistered for our trip t 1Kimball Farms • Parent from one of our April Break Chess Program shared this via survey results "Can't say enough about the Instructor! He was great and handled the kids really well! Our child come home wonting to play chess instead of video games more than we expected!! -)" Public Grounds Division • Opening of fields and outdoor spaces • Patriots Day preparations and events • Arbor Day(on Friday, 4 27 at 1.1am at the Community CFnter 3 new trees planted near Mansion off the patio • Irrigation Improvements Bid opening is scheduled for May 15th Recreation Committee • Member,. Sub Committee CPC, Lincoln Park Sub Cmte, CCPAC • Monday, May rh Celebration Appointment ingt ( 4 44 44 41111111111 Town of I elington Recreation and ( ommunit Programs Met a Battik., (—PRP lel 781-698-4800 11)11'e qui of Peck.atkIn and ( oramikki) Prot:trams Fax 761 -01 '7/4/ Recreation & Community Programs March 2018 Report SAVE THE DATE 1, Saturday, June 16, 2018 Grand Re Opening Celebration at the Town Pool Budgetffi. Capital Pool schedule el Lex Fund $15K 2018 The Town Meeting Member Association (IMMA) information nights were held recently The night for the department's operating budget and capital improvement at Pine Meadows was on vVedneAay, March 1401 and all of the CPA capital articles were reviewed on Thursday, March 15th The bus tour was also held on Sunday, March 18th in which staff were onsite at the Center Recreation Complex to provide an overview of the Athletic Facility Lighting Upgrade, Center Track and Field Peconctruction and Old Reservoir Bathhouse projects to share article overviews and answer questions Town Meeting Articles, outreach, etc Misc • LPS Late Start to School Days * Over the past month, staff have finalized d department logo This logo is displayed on our website and will be used on all letterhead and documents promotional items, staff uniforms, etc O Staff from our department and the Facilities Department met with representatives from the Lexington United Soccer Club (I.USC) and the German School on Wednesday, February 28th With both programs being held simultaneously at the Diamond Middle Schools on Saturday mornings during the fall and pring, the re is a significant parking shortage Several alternatives were discussed, including implementing a shuttle service. this sprung This us a topic that will continue to be discussed going forward until a permanent solution that is agreeable to both organizations and the Town is reached 31 MARRETT ROAD,LEXINGTON MAll?.421 j ;ffice) 1E25 MASSACHUSETTS AVENUE:, LEXINGTON,MASSACHUSEITS 02410(moil) Golf Weather permitting, course will look to open in late March or early April Programs & Services Winter • The most recent storms have caused many make up dates and juggling of schedules at the CC, school gym and off site locations. The winter seasor will be wrapping up this week and next • The winter basketball season is nearing completion It was another successful season and these programs are overseen by our Recreation Supervisor, Tyler Radicioni • Family Movie Night this Friday has 8 families registered and we are expecting more to come We are watching Ferdinand • Kids Test Kitchen started 3/20 with 6 kids registered They make a different snack, or meal each week and then they take home the recipe and the main ingredient so they can try it at home Spring • The spring and summer program registration began on Tuesday, March 13th Despite the snowstorm and the Community Center being closed on that day, the department brought in approximately$80,000 in revenue through our online registration system that day • Swim passes went on sale on Monday, March 12th The sale of non'resident swim pas.,es has been extended and will be monitored going forward Resident swim passes are available for purchase throughout the entire summer • Oar new online tennis court reservation system, Play Local w\o,,/y iO 3l urn is live for the upcoming season The tennis courts will be permitted from April 1." October 31 (weather permitting) and people can use this website to make a reservation for up to two weeks in advance at all of the Towniowned tennis court (Gallagher, Clarke, Valley, and Adams) • The department has also enhanced its partnership v./1h the Battle Green Tennis League for this season All of the information about Battle Green s now incorporated on our department's website • The tennis nets will be put up by April 1' (weather permitting) and the Clarke tennis courts will remain closed through April as the renovation will be completed over the next month • Tlp basketball rims at the Center Basketball Courts wi I be repaired this spring Summer • A considerable amount of time over the past two morths has been spent on summer staff recruitment Aquatics staff that will be hired have been notified and all day camps, sports c inirs, and tennis staff will be notified in the coming weeks Volunteer applications will be accepted until May1" Public Grounds Division • DPW staff noticed some scams that were coming up on Lincoln#1 when they were lining the field for the season This field is still under warranty, so the repairs were made on March 6th at no expense to the Town • Five staff attended the Certified Pool Operator's coarse last week and all passed Recreation Committee FY 2018/ FY2019 Goals. 1 Pursue and obtain Parks and Open Spate opportunities in conjunction with Fconomir Development through commercial real estate and other opportunitie,z 2 Increace the Park and Recreation facility inventory to include additional playing fields and pocket parks 3 Update the Work Plan as outlined in the Recreation and Community Programs Department's 2014-2016 Strategic Plan • Priority 1 Community engagement and outreach ongoing • Priority 2 Financial stability and rr silienne ongoing • Priority 3 Maintain existing infrastructure ongoing • Priority 4 Opc rational excellence to exceed customer expectatt dris ongoing 4 Pelham Road Property • Plan new program opportunities • Develop a list of existing programs currently offe red at the Lext.C, and by the Recreation Division that could migrate to the new facility • Develop an initial budget for the ongoing operation's of Pelham Road facility • Cultivate new partners 3 n d collaborate with ongoing partners to provide a w de ange of programs and services at the new facility 5 Expand rummLinity Center opportunities • Coordinate schedule, and staff new and existing recreational programming to be held at the Community Center • Continue to z,trive to be self suctaining through its management and operations each year • Implement the facility rental polity • Continue to provide a comprehensive, ongoing training program for all staff and volunteers at the ( ommunity Center (in service and professional developrr ent opportunities) • Collaborate and partner with Human Services other Town departments and community service organizations 6 Hold quarterli Stakeholders meetings with town and community wide service organizations that offer educational, social, cultural and recreational programming, cia, es, special events and activities for the pre school, youth, adult and senior population', in Lexington rhe rreetings will serve as an opportunity to share what each organization does, who we serge, brainstorm and possibly work in a collaborative effort to identify servire gaps, new program opportunities, and expansion of current servicer for the benefit of the Lexington Commun ty 7 Develop a plan for instituting an ID membership system for use by participants at Recreation programs and facilities • Irving H Mabee Town Pool Complex and Old Reservoir • Tennis courts reservations • Lexington High School Field Rouse 8 Research potential local, state, and federal grants that could assist with program costs and capital improvement p 'ectS • Continue to apply for grant that could be applied to new and existing programs and special events for youth, teens, and families • Appl for grants that could go towards FY 2018 and FY 2019 operations (progranm`) and capital improvement projects