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Home My WebLink About2018-04-23 BOS-min Selectmen – April 23, 2018 Page 1 of 7 Selectmen’s Meeting April 23, 2018 A meeting of the Lexington Board of Selectmen was called to order at 6:02 p.m. on Monday, April 23, 2018 in the Selectmen’s Meeting Room of the Town Office Building. Ms. Barry, Chair; Mr. Pato; Ms. Ciccolo; Mr. Lucente; and Ms. Hai were present as well as Mr. Valente, Town Manager; and Ms. Siebert, Recording Secretary. Selectmen Concerns and Liaison Reports On behalf of the Board of Selectmen and the Town of Lexington, Ms. Barry extended sympathies to Town of Yarmouth and the Yarmouth Police department on the loss of Officer Sean Gannon during a home search on April 12. Ms. Barry included the Lexington Police department in her remarks, saying that when one officer goes down in the line of duty, it affects all members of the police fraternity. Ms. Barry was also saddened to report the death of former Selectmen’s Office Executive Clerk Lynne Pease on April 18, 2018; Ms. Pease served the Town of Lexington for more than 20 years. Members of the Board and the Town Manager expressed gratitude and respect for Ms. Pease, saying she was always composed under pressure, extremely kind, thoroughly organized, and that she never lost her positive attitude under any circumstances. Ms. Barry announced that a bench on the Town Hall campus will be installed and dedicated to Ms. Pease’s memory. The Board observed a moment of silence. th Mr. Pato said he had attended a Massachusetts 5 Congressional District meeting for mayors and elected Town leaders held by Congresswoman Katherine Clark. The discussion centered around regional issues and collaborative efforts that could benefit from Congressional assistance, in particular approaches that communities are taking to address the opioid crisis, housing development, and transportation. Ms. Barry thanked Town staff and all who braved the elements on Patriots’ Day. The battle re- enactment and road race took place and the morning ceremonies were moved indoors. All other events were cancelled. Ms. Ciccolo said that she and Selectman Pato attended the most recent Comprehensive Plan meeting at which affordable housing was discussed. Of particular note was the discussion about the regional housing shortage which was informative particularly because Annual Town Meeting is now discussing one zoning amendment and more zoning articles will be presented at Special Town Meeting in the fall. A video document of the Comprehensive Plan meeting is available on LexMedia. Town Manager Report Mr. Valente announced that Robert Beaudoin, Lexington’s Superintendent of Environmental Services, was awarded the 2018 American Public Works Association National Solid Waste Manager of the Year. Mr. Valente praised Mr. Beaudoin for his stewardship of the environment and for his dedication over the last 15 years to recycling and re-use, subjects that Lexington Selectmen – April 23, 2018 Page 2 of 7 residents care deeply about. Ms. Barry asked Mr. Pinsonneault, Public Works Director, to extend the Board’s congratulations to Mr. Beaudoin. 2018 Annual Town Meeting Article Positions and Presenters  Revised motion, Article 16i Carolyn Kosnoff, Assistant Town Manager for Finance said the entire amount of $1.1M no longer needs to be bonded since unexpended funds from completed projects can be applied, leaving $73,479 still to be borrowed. This re-allocation has been reviewed and approved by Bond Counsel. Ms. Kosnoff noted that, as a result of the Municipal Modernization Act, unexpended funds can now be regularly used to pay down debt service. Staff would like to discuss and propose a policy to this effect so that such reallocations would only require Selectmen approval in the future. David Kanter, Capital Expenditures Committee member, noted there has been an informal rule that the source of unexpended funds should match the category to which it will be reallocated. Ms. Kosnoff said the unexpended funds are from a variety of General Fund Town and School projects. Staff felt that it would be easier to track if all the funds were reallocated to a single purpose. All Board members remained supportive of 16i with the revised motion. Ms. Barry reviewed the Annual Town Meeting articles to be addressed that night: Article 16— Appropriate for Municipal Capital Projects and Equipment sub-items that were not under the Consent Agenda (b, c, e, h, i, j, k, l, m, n, o, p, q); Article 20—Appropriate for Public Facilities Capital Projects sub-item (a, d, f, g); Article 19—School Capital Projects; Article 25—Rescind Prior Borrowing Authorizations; Article 29—Appropriate for Prior Years’ Unpaid Bills; Article 30—Amend FY2018 Operating, Enterprise, and CPA Budgets; Article 31—Appropriate for Authorized Capital Improvements. Mr. Pato voted against approval of Article 20f, saying he agreed with the two finance committees’ analysis. Mr. Pato believes the Community Center Expansion should be discussed by Town Meeting but the request goes beyond what should be done, given the addition of Visitors Center project and the overall pressures on the Capital Plan. Mr. Pato would like a public/private partnership funding model to be established before more funds are expended on design. Ms. Hai also voted against recommending Article 20f, saying her objection lies in both the reasons stated by the finance committee and the lack of clarity of what should be done with the Pelham campus. She advocated for a re-establishment of a citizen-driven group to flesh out a more precise and less expensive plan before coming back to Town Meeting for design funds. Ms. Barry said two articles will be brought up for reconsideration: Article 21—Appropriate to Reimburse Resident for Sewer Back-up; and Article 42—Amend Zoning Bylaw for Special Permit. She asked the Board members if they were in favor of reconsideration. Selectmen – April 23, 2018 Page 3 of 7 All Board members opted to wait until Town Meeting to determine reconsideration of Article 21. An updated positions chart is amended to these minutes. Ms. Barry called for a two-minute recess before reconvening with the Planning Board to discuss Article 42. The meeting was called back to order at 6:28 p.m. Consent Agenda  Water & Sewer Commitment and Adjustments Ms. Hai recused herself as her address is on the list of adjustments. Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve Water & Sewer Commitment Cycle 9 billing February 2018 $ 259,032.34 and Water & Sewer Adjustments as recommended by Water/Sewer Advisory Board March 15, 2018 $ (56,006.89). Adjourn Upon motion duly made and seconded, the Board of Selection voted 5-0 to adjourn at 6:30 p.m. A true record; Attest: Kim Siebert Recording Secretary Selectmen – April 23, 2018 Page 4 of 7 ARTICLE FINANCIAL ARTICLES Barry Pato Ciccolo Lucente Hai 4 Appropriate FY2019 Operating Budget Y Y Y Y Y 5 Appropriate FY2019 Enterprise Funds Budgets Y Y Y Y Y 6 IP - Appropriate for Senior Services Program IP IP IP IP IP Appropriate for Advice and Analysis-Getting to 7 Y Y Y Y Y Net Zero Appropriate to create Diversity Advisory Task 8 Y Y Y Y Y Force Establish and Continue Departmental Revolving 9 Y Y Y Y Y Funds Appropriate for FY2019 Community Preservation 10 Committee Operating Budget and CPA Projects a. IP - Conservation Land Acquisition- TBD IP IP IP IP IP b. Community Center Sidewalk- TBD Y Y Y Y Y c. Archives & Records Management/Records Y Y Y Y Y Conservation & Preservation - $20,000 d. 9 Oakland Street- Renovation and Y Y Y Y Y Adaptive Re-Use - $200,000 e. Public Grounds Irrigation Improvements - Y Y Y Y Y $100,000 f. Playground Replacement Program- Y Y Y Y Y Bowman School - $302,000 g. Athletic Facility Lighting - $975,000 Y Y Y Y Y h. Center Track and Field Reconstruction - Y Y Y Y Y $3,340,000 i. Old Reservoir Bathhouse Design - $75,000 Y Y Y Y Y j. Lowell Street/Farmview Affordable Y Y Y Y Y Housing Supplemental Funds - TBD k. CPA Debt Service - TBD Y Y Y Y Y l. Administrative Budget - $150,000 Y Y Y Y Y IP - Appropriate for Westview Cemetery Building 11 IP IP IP IP IP Construction Appropriate for Lexington Children’s Place 12 Y Y R Y Y Construction Appropriate for 45 Bedford Street/Fire Station 13 Y Y Y Y Y Replacement Appropriate for Lexington Police Station Re-Build- 14 Y Y Y Y Y Design 15 Appropriate for Recreation Capital Projects Y Y Y Y Y Selectmen – April 23, 2018 Page 5 of 7 ARTICLE FINANCIAL ARTICLES Barry Pato Ciccolo Lucente Hai Appropriate for Municipal Capital Projects and 16 Equipment a. Hydrant Replacement Program Y Y Y Y Y b. Storm Drainage Improvements and Y Y Y Y Y NPDES compliance c. Comprehensive Watershed Stormwater Y Y Y Y Y Management Study and Implementation d. Townwide Culvert Replacement Y Y Y Y Y e. IP - Center Streetscape Improvements- IP IP IP IP IP Design f. IP - Automatic Meter Reading System IP IP IP IP IP g. Sidewalk Improvements Y Y Y Y Y h. Equipment Replacement Y Y Y Y Y i. Townwide Signalization Improvements Y Y Y Y Y j. Pelham Road Sidewalk and Roadway Y Y Y Y Y Improvements k. Street Improvements Y Y Y Y Y l. Hartwell Area TMOD Plan Update Y Y Y Y Y m. Transportation Mitigation Y Y Y Y Y n. Municipal Technology Improvement Y Y Y Y Y Program o. Application Implementation Y Y Y Y Y p. Network Core Equipment Replacement Y Y Y Y Y q. Police Radio Console Equipment Y Y Y Y Y Replacement 17 Appropriate for Water System Improvements Y Y Y Y Y 18 Appropriate for Wastewater System Improvements Y Y Y Y Y 19 Appropriate for School Capital and Equipment Y Y Y Y Y Appropriate for Public Facilities Capital Projects 20 a. Selectmen Meeting Room High Definition Y Y Y Y Y Broadcasting Upgrade b. Public Facilities Bid Documents Y Y Y Y Y c. Facility and Site Improvements Y Y Y Y Y i. Building Flooring Y Y Y Y Y Program i. School Paving Program Y Y Y Y Y d. Public Service Building Vehicle Storage Y Y Y Y Y Area-Floor Drainage System Selectmen – April 23, 2018 Page 6 of 7 ARTICLE FINANCIAL ARTICLES Barry Pato Ciccolo Lucente Hai e. Municipal Building Envelopes and Y Y Y Y Y Systems f. Community Center Expansion-Design Y W R Y W g. School Building Envelopes System Y Y Y Y Y h. LHS Security Upgrade Y Y Y Y Y i. Public Facilities Mechanical/Electrical Y Y Y Y Y System Replacements Appropriate to Reimburse Resident for Sewer 21 N N N N N Backup (Citizen Article) 22 Visitors Center Funding Y N Y Y Y 23 IP - Visitors Center Funding (Citizen Article) IP IP IP IP IP Appropriate to Post Employment Insurance 24 R Y Y Y Y Liability Fund 25 Rescind Prior Borrowing Authorizations Y Y Y Y Y Establish, Dissolve and Appropriate to and from 26 Y Y Y Y Y Specified Stabilization Funds 27 IP - Appropriate to Stabilization Fund IP IP IP IP IP 28 Appropriate from Debt Service Stabilization Fund Y Y Y Y Y 29 Appropriate for Prior Years’ Unpaid Bills Y Y W Y Y Amend FY2018 Operating, Enterprise, and CPA 30 Y Y W Y Y Budgets 31 Appropriate for Authorized Capital Improvements Y Y W Y Y ARTICLE GENERAL ARTICLES Barry Pato Ciccolo Lucente Hai Amend General Bylaw-Regarding Financial 32 Y Y Y Y Y Committees (Citizen Article) Amend Town Bylaw-Ban Plastic Bags (Citizen 33 Y Y Y Y Y Article) Amend General Bylaw-Make Lexington a 34 R Y Y Y Y “Welcoming, Inclusive, Safe Community” (Citizen Article) IP - Resolution to Request Warrant Articles to be 35 IP IP IP IP IP Accompanied by Financial Projections (Citizen Article) Amend General Bylaws to Repeal Prohibition of 36 N N N N N Recreational Marijuana Establishments in Town (Citizen Article Selectmen – April 23, 2018 Page 7 of 7 R Y Y Y Y 37 Accept MGL Chapter 59, clause 5c ½ ARTICLE ZONING/LAND USE ARTICLES Barry Pato Ciccolo Lucente Hai Amend Zoning Bylaw and Map in Commercial 38 Y Y Y Y Y District/Marrett Road (Citizen Article) Amend General Bylaw: Turning Mill 39 Y Y Y Y Y Neighborhood Conservation District Amend General Bylaw: Pierce-Lockwood 40 Y Y Y Y Y Neighborhood Conservation District 41 Wright Farm Parcel Split (241 Grove Street) Y Y Y Y Y Amend Zoning Bylaw for Special Permit (Citizen 42 N N N N N Article) Y Y Y Y Y  Refer back to Selectmen 43 Amend Chapter 135 Zoning Bylaw (Citizen Article) N N N N N Amend the General Bylaws-Demolition Delay Y Y Y Y Y 44 Amendments IP - Amend Chapter 447 of the Acts of 1956 IP IP IP IP IP 45