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Home My WebLink About2016-08-18-SC-agenda LEXINGTON SCHOOL COMMITTEE MEETING Thursday, August 18, 2016 School Administration Building, Superintendent’s Office 146 Maple Street All agenda items and the order of items are approximate and subject to change. 8:30 a.m. Call to Order: 8:31 a.m. Agenda: 1. Vote to Request Supplemental Funding for School Building Projects 8:50 a.m. Adjourn: Policy AD: Mission/Vision of the Lexington Public Schools The Lexington Public Schools serve to inspire and empower every student to become a lifelong learner prepared to be an active and resilient citizen who will lead a healthy and productive life. Educators, staff, parents, guardians and community members will honor diversity and work together to provide all students with an education that ensures academic excellence in a culture of caring and respectful relationships. The next scheduled meeting of the School Committee is as follows:  Tuesday, August 23, 2016 – 7:00 p.m., Lexington Town Office Building, Selectmen’s Meeting Room, 1625 Massachusetts Avenue AGENDA ITEM SUMMARY LEXINGTON SCHOOL COMMITTEE MEETING TODAY’S DATE: August 15, 2016 REQUESTED MEETING DATE: August 18, 2016 AGENDA ITEM TITLE: Vote to Request Supplemental Funding for School Building Projects PRESENTER: Pat Goddard SUMMARY: WHAT ACTION (IF ANY) DO YOU WISH SCHOOL COMMITTEE TO TAKE? No action requested, this is a short update or a presentation of information. Request input and questions from the School Committee, but no vote required. Request formal action with a vote on a specific item. If formal action is requested, please check one: This item is being presented for the first time, with a request that the School Committee vote at a subsequent meeting or with the request that the School Committee take action immediately If formal action is requested: Include a suggested motion or let __________ know if you need assistance preparing a motion. SUGGESTED MOTION: Vote to request Board of Selectmen include articles 3 and 4 in the warrant for September 21, 2016, to reserve the ability to request supplemental funding for the school building projects. FOLLOW-UP: AMOUNT OF TIME REQUESTED FOR THE AGENDA ITEM: ATTACHMENTS: DRAFT Warrant for STM 2016-5 for Wednesday, September 21, 2016. TOWN WARRANT Town of Lexington Special Town Meeting 2016-5 Commonwealth of Massachusetts Middlesex, ss. To any of the Constables of the Town of Lexington Greetings: In the name of the Commonwealth of Massachusetts, you are hereby directed to notify the inhabitants of the Town of Lexington qualified to vote in elections and in Town affairs to meet in the Margery Milne Battin Auditorium in Cary Memorial Building, 1605 Massachusetts Avenue, in said Town on Wednesday, September 21, 2016 at 7:30 p.m., at which time and place the following articles are to be acted upon and determined exclusively by the Town Meeting Members in accordance with Chapter 215 of the Acts of 1929, as amended, and subject to the referendum provided for by Section eight of said Chapter, as amended. ARTICLE 1 REPORTS OF TOWN BOARDS, OFFICERS, COMMITTEES To receive the reports of any Board or Town Officer or of any Committee of the Town, or act in any other manner in relation thereto. (Inserted by the Board of Selectmen) ARTICLE 2 LAND PURCHASE – 171-173 BEDFORD STREET To see if the Town will vote to authorize the Selectmen to purchase or otherwise acquire, or to take by eminent domain for municipal or school purposes, any fee, easement, or other interest in all or any part of land known as 171-173 Bedford Street and shown as lot 76 on Assessors’ Property Map 64, owned by the Liberty Mutual Insurance Company; and for design, engineering and architectural services for plans and specifications and related costs; and to appropriate a sum of money therefor and determine whether the money shall be provided by the tax levy, by transfer from available funds, or by borrowing, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Board of Selectmen) FUNDS REQUESTED: unknown at press time DESCRIPTION: This article requests funding to purchase the property at 171-173 Bedford Street for municipal or school purposes and for engineering services related to the potential uses of the property by the Town. ARTICLE 3 SUPPLEMENTAL APPROPRIATION FOR MIDDLE SCHOOLS – ADDITIONS AND REMODELING To see if the Town will vote to appropriate a sum of money, in addition to the amount voted under Article 2 of the Special Town Meeting 2016-3, for constructing, originally equipping and furnishing additions to the Clarke and Diamond Middle Schools and for remodeling, reconstructing and making extraordinary repairs to the existing Middle Schools, including original equipment and furnishings, and for the payment of all other costs incidental and related thereto; determine whether the money shall be provided by the tax levy, by transfer from available funds, by borrowing, and approved by the voters by referendum on May 3, 2016 pursuant to MGL Chapter 59, Section 21C; or by any combination of these methods; determine if the Town will authorize the Selectmen to apply for, accept, expend and borrow in anticipation of state aid; or act in any other manner in relation thereto. FUNDS REQUESTED: unknown at press time DESCRIPTION: Bids for the Middle School expansion project are due in early September. This Article is requested in case bids ar e greater than estimated. ARTICLE 4 SUPPLEMENTAL APPROPRIATION FOR SCHOOL FACILITIES CAPITAL PROJECTS To see if the Town will vote to appropriate a sum of money, in addition to the amount voted under Article 2 of Special Town Meeting-1 on November 2, 2015 for: the Fiske, Hastings and Harrington Elementary Schools and the Clarke and Diamond Middle Schools; design, engineering and architectural services for these projects; and for the related remodeling, reconstruction or making extraordinary repairs to these or other school facilities; for the construction of the buildings, including original equipment and landscaping, paving and other site improvements incidental or directly related to such remodeling, reconstruction or repair, determine whether the money shall be provided by the tax levy, by transfer from available funds, by borrowing, and approved by the voters by referendum on May 3, 2016 pursuant to MGL Chapter 59, Section 21C; or by any combination of these methods; determine if the Town will authorize the Selectmen to apply for, accept, expend and borrow in anticipation of state aid for such capital improvements; or act in any other manner in relation thereto. FUNDS REQUESTED: unknown at press time DESCRIPTION: Bids for the Elementary Schools modulars are due in early September. This Article is requested in case bids are greater than estimated. ARTICLE 5 APPROPRIATE FUNDS FOR POLICE STATION FEASIBILITY STUDY To see if the Town will vote to appropriate a sum of money for studying the feasibility of a new police station; determine whether the money shall be provided by the tax levy, by transfer from available funds, or by borrowing or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Board of Selectmen) FUNDS REQUESTED: unknown at press time DESCRIPTION: This article is to request funding for evaluating potential sites for a police station. ARTICLE 6 AMEND FY2017 OPERATING, ENTERPRISE FUND AND COMMUNITY PRESERVATION BUDGETS To see if the Town will vote to make supplementary appropriations, to be used in conjunction with money appropriated under Articles 4, 5 and 8 of the warrant for the 2016 Annual Town Meeting, to be used during the current fiscal year, or make any other adjustments to the current fiscal year budgets and appropriations that may be necessary; to determine whether the money shall be provided by the tax levy, by transfer from available funds, from Community Preservation funds or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Board of Selectmen) FUNDS REQUESTED: unknown at press time DESCRIPTION: T his article allows adjustments to the current fiscal year (FY2017) appropriations. ARTICLE 7 ESTABLISH AND APPROPRIATE TO AND FROM SPECIFIED STABILIZATION FUNDS To see if the Town will vote to create, amend, rename and/or appropriate sums of money to and from Stabilization Funds in accordance with Section 5B of Chapter 40 of the Massachusetts General Laws for the purpose of: (a) Section 135 Zoning By-Law, (b) Traffic Mitigation, (c) Transportation Demand Management, (d) School Bus Transportation, (e) Special Education, (f) Center Improvement District; (g) Debt Service, (h) Transportation Management Overlay District (TMO-1), (i) Avalon Bay School Enrollment Mitigation Fund, and (j) Capital; and determine whether the money shall be provided by the tax levy, by transfer from available funds, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Board of Selectmen) FUNDS REQUESTED: unknown at press time DESCRIPTION: This article proposes to establish and/or fund Stabilization Funds for specific purposes and to appropriate funds therefrom. Money in those funds may be invested and the interest may then become a part of the particular fund. These funds may later be appropriated for the specific designated purpose, by a two-third vote of an Annual or Special Town Meeting, for any lawful purpose. And you are directed to serve this warrant not less than fourteen days at least before the time of said meeting, as provided in the Bylaws of the Town. Hereof fail not and make due return of this warrant, with your doings thereon, to the Town Clerk, on or before the time of said meeting. Given under our hands this 19th day of August 2016. A true copy, Attest: ______________________ Michael Barry Constable of Lexington