HomeMy WebLinkAbout2018-05-29 BOS Packet - Released
AGENDA
Review recent actions on streetscapeProject GoalsProvide brief project update and preliminary estimateHear comments and question
RECENT ACTIONS
Historic Resource Assessment of designed
PAL landscape (Jan 2018)Bartlett Tree Inventory and Management Plan (Dec 2017)
Reports developedWorking Group developed and worked alongside design team and staff
century modern landscape
-
PROJECT GOALS
SafetyAccessibilityRenewal of the mid
where concrete currently is
UPDATE
edging
Brick where brick currently isConcrete with brick
SIDEWALK
UPDATE
minimal cross slope meeting or
red to dark brown
-
Wire cut straight edge brick paver (no spacers)ColorSet to industry standardsHand tight, sand swept jointsDrainage exceeding ADA standards
SIDEWALK
90 degrees in the direction
UPDATE
Herringbone Pattern of travel (preferred pattern to minimize vibration)
SIDEWALK
UPDATE
Contrasting curb ramp trimGranite detectable warning panel with contrasting color
SIDEWALK
UPDATE
outs to shorten
-
Bumpcrossings and increase visibilityImproved lighting at crosswalks
SIDEWALK
UPDATE
Consistent with existing lightingSlender, simple pole and baseLuminaire and pole painted blackTop shielding to prevent upward lightingLED bulbs can be shielded on top
LIGHTING (pedestrian level)
UPDATE
Slender profile, unobtrusiveLED roadway lightMinimal visual presenceSmall base to reduce pedestrian conflictsHeight in range of 21 to 30 feetPainted black
LIGHTING (roadway light)
Roadway Light
Pedestrian Light
Roadway Light on Utility Pole
UPDATE
LIGHTING (updated plan)
UPDATE
Condition per Bartlett Tree Experts report
TREES
Honeylocust
Zelkova
UPDATE
Hardy to our regionLow maintenanceTolerant of urban conditionsVariety of speciesSolar orientation, drainage consideredDistinct zones createdContinuous canopy on both sides of street
TREES
UPDATE
Tree grates to eliminate compaction when pit is flush with sidewalkequivalent for trees at curbed tree wellsIrrigation for plantings
TREES
UPDATE
Meriam Street to Edison way
TREES
UPDATE
Edison way to Police Station
-
TREES
UPDATE
Bench Replacement
Remove and reset good condition benchesUse IPE for new wood benchesReplace TEAK with IPE as needed and transfer plaguesIncorporates individual chairs and backless benches
SEATING
UPDATE
New Seating
Create a variety of seating areas and types / sizesAdditional added seating for easier conversation and interaction
SEATING
UPDATE
SEATING
Swerve rack
UPDATE
Double and/or single bike hitch
BIKE RACKS
8 bikes
-
Accommodate 4
2 bikes
-
Accommodate 1
UPDATE
Accommodate 45 bicycles
BIKE PARKING
UPDATE
oxblood shieldBlack sign posts to match new black
SIGNAGE
outs
-
bump
eliminate hazards
UPDATE
crosswalks
driveways
pedestrian safety at side lighting
Safety
Improved streets and Better located Shortened crosswalks with Improved Replaced sidewalk:
-
GOALS
UPDATE
lighting
Accessibility
Sidewalk meets or exceeds all accessibility regulationsAll curb ramps brought to complianceSeating integrates all usersImproved
-
GOALS
UPDATE
century modern restoration
-
century modern design intent is maintained
Compliant brick sidewalksHistoric lights recreated with LED technologyImproved seating areasImproved planting medium for successful street treesImproved curb ramps
-
Mid
MidMaterials selected to meet current codes and standardsConsolidated signage to minimize visual clutter
GOALS
$ 9.2 Million
UPDATE
Cost of all elements in current 25% designContingencyConstruction AdministrationPolice DetailsAssumes one phase ~ increase if phased2018 Dollars (based on recent bid pricing)Updated
estimate will be performed when plans progress to 100%
IncludesPreliminary estimated cost to construct is
Preliminary cost estimate
Thank You !!
@7PM
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QUESTIONS???
Hall in the Cary Memorial Building
BOS Public Meeting June 11
Battin
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REQUEST FOR QUALIFICATIONS
EXECUTIVE RECRUITING CONSULTANT
For the Town of Lexington
Town Manager
May 11, 2018
Addendum May 22, 2018
(additions and deletions are highlighted in yellow)
Response Due Date: Friday, May 25, 2018 at 11:00 a.m.
Consultant Interviews Tentatively Scheduled for Monday, June 4 beginning at 9 a.m.
FYFDVUJWF!SFDSVJUJOH!DPOTVMUBOU!!UPXO!PG!MFYJOHUPO!
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TABLE OF CONTENTS
INTRODUCTION & PROJECT DESCRIPTION 3
SUBMISSION DEADLINE AND INSTRUCTIONS 4
INSURANCE AND INDEMNIFICATION 5
QUESTIONS, ADDENDUM, OR PROPOSAL MODIFICATION 6
SCOPE OF WORK 6
TIMELINE 8
MINIMUM REQUIREMENTS/QUALIFICATIONS 8
FEE 8
FORMS
Tax Compliance Certification 9
Certificate of Corporate Authority 10
Certificate of Non-Collusion 11
Signature Page 12
SELECTMEN-TOWN MANAGER ACT Attachment 1
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INTRODUCTION & PROJECT DESCRIPTION
The Town of Lexington Board of Selectmen is seeking quotes from qualified executive search
consultants to work with the Board and the Town in the recruitment and selection of an
exceptional candidate for the position of Town Manager for the Town of Lexington.
ABOUT THE TOWN OF LEXINGTON
Current statistics about Lexington:
population of 32,478.
Lexington has 7,072 public school children
8,462 senior citizens.
Per Capital Income $112,264
Equalized Valuation per capita: $328,658
Bond Rating: Aaa
Business Tax Base: BioPharm Cluster of 30 companies and a visitor-based retail based Center
Commercial property taxes make up 20% of property tax base
FY18 budget-all funds: $257,329,594
Commitment to an aggressive capital plan including two schools and a new fire station about to
begin construction, a renovated police station planned within the next two years, followed by
plans to renovate or replace the high school.
Lexington provides a multitude of public resources for its residents:
um, home to the Lexington Symphony and many
other shows and events
rooms for community groups
d Family resources
and services
Town pool and beach,
and providing sports and leisure programming for children, teens and adults
A Snapshot of Lexington
Lexington was first settled in 1642 as a farming community that was part of Cambridge. It
became the parish of Cambridge Farms in 1691, and was incorporated as a separate town in
1713. The town experienced rapid housing development after World War II with the growth of
the Boston urban area and the decline of agriculture.
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While the town is primarily residential, a number of industries and commercial establishments
employ more than 16,000 people in Lexington. Services and manufacturing are the two largest
employment sectors. The major shopping area is the central business district. Lexington Center is
a well-maintained area with retail stores, professional offices, banks, and restaurants.
Lexington is a diverse/welcoming community with a growing and engaged Chinese, Indian and
Korean population. The Town has always been blessed with an active citizenry, and participation
of new as well as long-term residents is always welcome. Town government provides a variety
of opportunities for citizen involvement.
In recent years the Board of Selectmen has established a commitment to sustainable practices in
the development of infrastructure (LEED Silver municipal and school buildings), transportation
(A Complete Streets community) and the environment (A Green community).
ABOUT THE POSITION:
See Attachment 1 Board of Selectmen-Town Manager Act.
SCHEDULE AND TIME LINE
The Board of Selectmen will vote to award the executive search consultant contract by June 4,
2018 and prefer to select a new Town Manager 12 weeks after the Executive Recruiting
Consultant is engaged by the Town.
SUBMISSION DEADLINE AND INSTRUCTIONS
Sealed proposals must be received by the Chief Procurement Officer, Lexington Town Office
Building, 1625 Massachusetts Avenue, Lexington, MA 02420 by Friday, May 25, 2018 at
11:00 a.m. at which time and place the sealed proposals shall be publicly opened.
Proposals MUST include an original, five (5) copies and a PDF electronic version. No proposals
will be accepted after the time and date noted. The Lexington Town Office Building is open
Monday-Friday to receive proposals from 8:30 a.m. 4:30 p.m.
Request for Proposal documents may be obtained from the Chief Procurement Officer, Town
Office Building, 1625 Massachusetts Avenue, Lexington, MA 02420.
Applicants must also execute, as required by law, and include in the sealed submission the
Certificate of Non-Collusion, the Certificate of Corporate Authority and the Certificate of Tax
Compliance, copies of which are attached.
Proposals are to be sealed and properly identified on the outer envelope as Proposal for
Lindsay Dahlberg, Chief Procurement Officer.
Town of Lexington
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Town Office Building
1625 Massachusetts Avenue
Lexington, MA 02420
781 698-4628
The following information is specifically required:
1. Name and address of applicant, telephone/fax numbers and e-mail address.
2. Brief résumé of principals and of the staff to be assigned to the Project.
3. List of completed projects that would best illustrate qualifications for the Project.
4. Three references for projects of a similar or larger scope, size and complexity, with
contact name, title and telephone number of the person who can speak to the quality of
services provided for similar Town Manager /Town Administrator recruitment processes.
5. Names and qualifications of any outside vendors that may be used for the Project.
6. Statement of the scope and type of services proposed for the Project. Based on the
guidelines and information in this RFQ, the applicant should describe the process and
methodology to be used in the completion of services with specific reference to examples
of similar projects in which this methodology has been used.
7. Statement of any legal or administrative proceedings, pending or concluded adversely,
of this type of work.
8. Appropriate certifications of insurance.
9. Provide samples of work, such as reports, a sample position profile, evaluation forms
and other decision-making tools
10. Summary of expected costs, including estimated consulting fees, advertisement costs,
travel expenses and other miscellaneous costs
11. A current firm brochure may be submitted with the proposal.
12. Completion of the forms located at the end of this RFQ package.
Note: For other governmental entities that may be responding to this RFQ:
Tax Compliance Certification: Indicate on this document that as a governmental entity,
this does not apply.
Certificate of Corporate Authority: Indicate on this document that as a governmental
entity, this does not apply.
Non Collusion: Head of governmental office responding to the RFQ can sign this form.
Fee Proposal: The Board of Selectmen expects that while the final fee will be negotiated
(largely based on the number of stakeholder meetings we request) it would still like a
separate fee proposal based on the scope of work outlined.
INSURANCE AND IDEMNIFICATION
The selected firm shall obtain and maintain at its own expense, general liability/property and
motor vehicle liability insurance policies protecting the Town of Lexington in connection with
any operations included in this contract, and shall have the Town of Lexington listed as
additionally insured on the policies. General liability coverage shall be in the amount of
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$1,000,000 per occurrence and $2,000,000 aggregate for general liability and property damage.
ensation insurance and motor vehicle liability insurance shall be in the amounts
that are in accordance with the requirements of Massachusetts law, unless otherwise waived by
the Town.
Indemnification: The successful applicant shall agree to indemnify and hold harmless the Town
of Lexington and its officers, boards and employees, and the Board of Selectmen, from and
against all claims, causes of action, suits, damages and liability of any kind which arise out of the
negligence or willful misconduct of the successful applicant or its officers, employees, agents
and representatives regarding the project manager services performed.
Proposals must be signed as follows:
1. If the proposer is an individual, by her/him personally.
2. If the proposer is a partnership, by the name of the partnership, followed by the signature of
each general partner.
3. If the proposer is a corporation, by the authorized officer, whose signature must be attested to
by the Clerk/Secretary of the corporation and corporate seal affixed.
The Lexington Board of Selectmen, as the awarding authority, reserves the right to accept
any proposal in whole, and to reject any and all proposals if it shall be deemed in the best
interests of the Town of Lexington to do so.
QUESTIONS, ADDENDUM, OR PROPOSAL MODIFICATION
Questions concerning this request must be submitted in writing to the Chief Procurement Officer.
All inquiries received 5 or more business days prior to the opening will be considered. Questions
may be delivered, mailed, emailed (ldahlberg@lexingtonma.gov) or faxed (781 861-2794).
Written responses will be mailed or faxed to all applicants on record as having received the RFQ.
If any changes are made to the RFQ, an addendum will be issued. Addenda will be mailed,
emailed or faxed to all applicants on record as having received the RFQ.
All proposals submitted in response to this RFQ shall remain firm for ninety (90) days following
proposal opening. The time for award may be extended for up to 45 additional days by mutual
agreement between the Board of Selectmen and the highest ranked applicant, on the basis of the
responses to the Scope of Work stated below.
After the opening of proposals, an applicant may not change any provision of the proposal in a
manner prejudicial to the interests of the Town of Lexington or fair competition. Minor
informalities may be waived or the applicant may be allowed to correct them.
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SCOPE OF WORK
The consultant shall:
1. Meet with the Board of Selectmen and Screening Committee as frequently and for such time
as may be necessary to carry out his or her work;
2. Prepare, in consultation with and approval by the Board of Selectmen, a plan for the search,
recruitment and selection of a qualified candidate for the position of Town Manager;
3. Assist in establishing a profile of the desired candidate, reflecting the qualities and attributes
the Board of Selectmen believes the Town Manager should possess. The Board of Selectmen
believes that the successful candidate will comply with the Code of Ethics of the ICMA or
Massachusetts Municipal Management Association;
4. Create a profile for the Town of Lexington that encompasses the uniqueness of the
community, demographics, economic stability, strong sense of volunteerism, and form of
government;
5. Review the Board of Selectmen-Town Manager Act (Attachment 1);
6. Develop a plan to advertise the position and prepare advertisements for publication, including
utilizing the network of local government professionals to recruit qualified
individuals that match the established candidate profile of this position;
7. Oversee and guide community listening and discussion sessions with Town Boards and
Committees, Town employees, citizens and other community stakeholders, as outlined in the
timeline, to help inform the Board of Selectmen and Screening Committee on the qualities,
strengths, and characteristics of candidates they envision for the Town Manager;
8. Prepare a recruitment report of potential candidates from the submitted applications with
possible recommendations of candidates for review;
8A. Directly receive all applications/resumes.
9. Assist the Screening Committee in reviewing applications;
10. Assist the Screening Committee in vetting and interviewing candidates, including
development of questions, essays, and scenarios;
11. Assist the Board of Selectmen, collectively and individually, in preparing for interviews in
executive session and in open session under the Massachusetts Open Meeting law;
12. Conduct a full reference check of the finalists prior to any interview by the Board of
Selectmen;
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13session for the finalists;
14. Potentially schedule and attend site visits to
15. Assist in negotiating and drafting of employment agreement and terms and conditions with
the finalist, up to and including acceptance of an Employment Agreement by the selected
candidate;
16. Make every effort to successfully complete the requirements of this Contract within 12
weeks from the date of the signed contract;
17. Conduct other related tasks as may be requested by the Board of Selectmen.
TIMELINE:
Interviews of consultants for this project are tentatively scheduled for Monday, June 4 at 9
a.m.
Proposed dates to develop ideal candidate profile (Tentative. The Board of Selectmen
understands that this is an aggressive schedule and may need to be flexible in meeting
dates, particularly around the June 15 date to review profile of ideal candidate.):
June 7: Consultant meets individually with Selectmen and Executive Clerk
June 11: Consultant meets with Screening Committee to discuss roles and meeting
timeline
June 12: Consultant meets with Senior Management Team
June 12: Consultant meets with boards/committees
June 13: Consultant meets with employees
June 13: Consultant meets with interested community members
June 15: Consultants meets with Selectmen to review profile of ideal candidate
The Town desires that the consultant make every effort to bring this process to completion
within 12 weeks from the signed contract for services, but recognizes that scheduling of various
meetings may extend this timeline.
MINIMUM REQUIREMENTS/QUALIFICATIONS
Consultants shall have been in the business of providing recruitment services for a minimum of
(3) three years. The Lead consultant shall have successfully completed a similar process for the
selection of at least (3) three similar positions such as Town Manager or Town Administrator
within the past thirty-six months.
FEE
The proposed fee for this project should be included as part of the quote response and will be
negotiated upon selection and agreed upon workplan. The fee will include all expenses, direct
and indirect, for this project. All proposals shall belong to the Town of Lexington. The
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successful applicant shall agree to comply with all applicable federal, state and local laws in its
performance of its contract with the Town of Lexington.
including acknowledgment of resumes, scheduling, ad placement, initial background and
reference verification, etc.
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TOWN OF LEXINGTON
TAX COMPLIANCE CERTIFICATION
Pursuant to M.G.L. c.62C, §49A, I certify under the penalties of perjury that, to the best of my
knowledge and belief, the below named business is in compliance with all laws of the
Commonwealth relating to taxes, reporting of employees and contractors, and withholding and
remitting child support.
__________ _________________________________________
(Date) (Signature of individual submitting bid or proposal)
_______________________________________
(Printed name of person signing bid or proposal)
_____________________________________
(Name of business)
_____________________________________
(Business address)
_____________________________________
(Business phone number)
MUST BE RETURNED SIGNED WITH THE SEALED BID PACKET
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TOWN OF LEXINGTON
CERTIFICATE OF CORPORATE AUTHORITY
The principal, officer or person to sign below pledges under penalties of perjury, that he or she
has been designated by the owner(s) or the Board of Directors of the below named firm as an
authorized representative.
_________ _________________________________________
(Date) (Signature of individual submitting bid or proposal)
______________________________________________
(Printed name and title of person signing bid or proposal)
_____________________________________
(Name of business)
_____________________________________
(Business address)
_____________________________________
(Business phone number)
MUST BE RETURNED SIGNED WITH THE SEALED BID PACKET
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TOWN OF LEXINGTON
NON-COLLUSION STATEMENT
CONTRACTO
CONTRACT
Any person submitting a Bid or Proposal for the procurement or disposal of supplies and services
to any governmental body shall certify in writing, on the Bid or Proposal, as follows:
submitted in good faith and without collusion or fraud with any other person. As used in this
business, partnership,
________ _______________________________________
(Date) (Signature of person signing bid or proposal)
_______________________________________
(Printed name of person signing bid or proposal)
_______________________________________
(Title)
_______________________________________
(Name of Business)
_______________________________________
(Business address)
_______________________________________
(Business Phone Number)
MUST BE RETURNED SIGNED WITH THE SEALED PROPOSAL PACKET!
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SIGNATURE PAGE
The applicant hereby certifies that:
1. The applicant has not given, offered, or agreed to give any gift, contribution, or offer of
employment as an inducement for, or in connection with, the award of contract for these
services.
2. No consultant to, or subcontractor for the applicant has given, offered, or agreed to give any
gift, contribution or offer of employment to the applicant, or to any other person, corporation, or
entity as an inducement for, or in connection with, the award to the consultant or subcontractor
of a contract by the applicant.
3. That no person, corporation, or, other entity other than a bona fide full-time employee of the
applicant has been retained or hired to solicit for, or in any way assist the applicant in obtaining
the contract for services upon an agreement or understanding that such person, corporation, or
entity be paid a fee or other compensation contingent upon the award of the contract to the
applicant.
I hereby attest with full knowledge of the penalties for perjury, as in accordance with
Massachusetts G.L. C.7, S.38E that all information provided in this application for services is
correct.
_____________________________________________
Firm
_____________________________________________
Signee (written)
_____________________________________________
Signee (typed/printed)
_____________________________________________
Title
_____________________________________________
Date
MUST BE RETURNED SIGNED WITH THE SEALED PROPOSAL PACKET
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ATTACHMENT 1
BOARD OF SELECTMEN-TOWN MANAGER ACT
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Town of Lexington, Massachusetts
OFFICE OF SELECTMEN
SUZANNE E. BARRY, CHAIRMAN
JOSEPH N. PATO
MICHELLE L. CICCOLO
DOUGLAS M. LUCENTE TEL: (781) 698-4580
JILL I. HAI
FAX: (781) 863-9468
May 29, 2018
Noam Lev Watt
Dear Noam,
Congratulations on attainingthe highest rank in Scouting. We know the trail to Eagle
Scout has not always been an easy one and we recognize that you have had to work hard
to get this far. Your time in positions of leadership within Troop #160, and the successful
completion of your Eagle project, speaksto your dedication.
Being an Eagle is so much more than just another rank. It is a recognition of what you
have achieved so far, but of more importance is the implied promise you have made to
maintain the ideals of Scouting into your adult life.
We know that your family and fellow Scouts are proud of you and will look to you to be
a leader as you continue your journey beyond Eagle.
Again, congratulations and good luck in all your future endeavors.
Sincerely,
Suzanne E. Barry, Chairman
Joseph N. Pato
Michelle L. Ciccolo
DouglasM. Lucente
Jill I. Hai
1625 MASSACHUSETTS AVENUE · LEXINGTON, MASSACHUSETTS 02420
e-mail selectmen@lexingtonma.gov