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HomeMy WebLinkAbout2018-05-07 BOS Packet - Released SELECTMEN'S MEETING Monday, May 7, 2018 Town Office Building, 1625 Mass Avenue, Selectmen's Meeting Room 7:00 PM AGENDA PUBLIC COMMENTS Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other than to ask questions of clarification. Speakers are encouraged to notify the Selectmen's Office at 781-698-4580 if they wish to speak during public comment to assist the Chairman in managing meeting times. SELECTMAN CONCERNS AND LIAISON REPORTS 1. Letter to Mayor of Antony, France TOWN MANAGER REPORT ITEMS FOR INDIVIDUAL CONSIDERATION 1. Reorganization of the Board (5 min.) 7:05 p.m. 2. Review of 2017 and Preview of 2018 Farmers' Market(10 min.) 7:10 p.m. 3. Approve Farmers' Market Winery License(5 min.) 7:20 p.m. 4. Review and Approve Fee Schedule for Visitors Center Building Funding(10 min.) 7:25 p.m. 5. Authorize Lease of Church of Our Redeemer Parking Lot(5 min.) 7:35 p.m. 6. Discuss Polling Location:Precinct 9 (10 min.) 7:40 p.m. 7. Presentation on 2018 Road Resurfacing Program(20 min.) 7:50 p.m. 8. January 1 - March 31 Quarterly Financial Report(15 min.) 8:10 P.M. 9. Discussion: Rescind MGL 59, Section 2D,Assessment of New Construction(10 8:25 p.m. min.) 10. Authorize Creation of 100th Anniversary of World War 1 Gift Account(5 min.) 8:35 p.m. 11. Discuss Charge/Membership/Timeline-Article 42 Ad Hoc Committee(10 min.) 8:40 p.m. 12. Town Celebrations Request for Use of Battle Green and Parade- Memorial Day 8:50 p.m. Celebration(5 min.) 13. Accept the Terms of the Jessica Bussgang Rosenbloom"Skating Prize" 8:55 p.m. Scholarship Fund (5 min.) 14. Town Manager's Reappointment&Appointment(5 min.) 9:00 P.M. 15. Selectmen- Committee Appointment/Resignation(5 min.) 9:05 p.m. CONSENT AGENDA 1. Water& Sewer Commitment 2. Approve One-Day Liquor Licenses 3. Use of Battle Green- Flags at Memorial Plaques for Memorial Day EXECUTIVE SESSION 1. Exemption 3: Collective Bargaining Update- LMEA(15 min.) 9:15 p.m. ADJOURN 1. Anticipated Adjournment 9:30 p.m. The next regularly scheduled meeting of the Board of Selectmen is scheduled for Monday, May 21, 2018 at 7:00 p.m. in the Selectmen's Meeting Room, Town Office Building, 1625 Massachusetts Avenue. A Joint Board of Selectmen and School Committee meeting regarding Mental Health is scheduled for Wednesday, May 23, 2018 at 7:00 p.m. in Estabrook Hall in the Cary Memorial Building. A Joint Board of Selectmen and Planning Board Community Meeting regarding Hartwell North is scheduled for Wednesday, May 30, 2018 at 7:00 p.m. in Estabrook Hall in the Cary Memorial Building. Hearing Assistance Devices Available on Request All agenda time and the order of items are approximate and Leze la subject to change. Recorded by LexMedia o'3s MOOD? oa' 177S 4c o� a N zV v An V APRILW �Fx INC,'t OFFICE OF SELECTMEN SUZANNE E.BARRY,CHAIRMAN JOSEPH N.PATO MICHELLE L.CICCOLO DOUGLAS M.LUCENTE TEL: (781)698-4580 JILL I.HAI FAX: (781)863-9468 May 7,2018 Jean-Yves Senant,Maire Ville d'Antony Place de l'H6tel de Ville BP 86 92161 Antony Cedex France Bertrand Masselin 31, avenue Armand Guillebaud 92160 Antony France Dear Maire Senant and Monsieur Masselin, The Board of Selectmen, Town Manager Carl Valente, and the citizens of Lexington join with you and the residents of Antony in mourning the loss of Pascale Masselin. Our sister city relationship has created deep friendships amongst the citizens of both towns and many people in Lexington knew Pascale well. We will miss her and grieve with you on the loss to both our communities. During our exchanges both here and in Antony,Pascale was committed to the relationship with our Town. Lexingtonians who had the pleasure of knowing Pascale talked about her smile,her thoughtfulness,her wonderful joy of life,her generous hospitality, as well as her warmth. We would also like to acknowledge and remember Alain LeFloch,without whom our communities may never have reconnected. He,too,will be missed. Please know that Lexington will keep you in our thoughts and prayers as we continue our mutual relationship. Sincerely, Suzanne E. Barry, Chairman Carl Valente, Town Manager Michelle L. Ciccolo, Vice Chairman Joseph N.Pato Douglas M. Lucente Jill L Hai 1625 MASSACHUSETTS AVENUE• LEXINGTON,MASSACHUSETTS 02420 e-mail selectmen@lexingtonma.gov AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Reorganization of the Board (5 min.) PRESENTER: ITEM NUMBER: Kim Katzenback, Executive Clerk I.1 SUMMARY: The Chairman of the Board of Selectmen is elected annually after the dissolution of the Annual Town Meeting. SUGGESTED MOTION: Motion to elect Chair of the Board of Selectmen. Motion to elect Vice-Chair of the Board of Selectmen. FOLLOW-UP: Selectmen's O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 5/7/2018 7:05 p.m. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Review of 2017 and Preview of 2018 Farmers' Market (10 min.) PRESENTER: ITEM NUMBER: Ashley Wenger, LF M Market Manager 1.2 SUMMARY: Ashley Wenger, LFM Market Manager will provide a summary of the 2017 market and what is coming for 2018. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 5/7/2018 7:10 p.m. ATTACHMENTS: Description Type Rov ka w,w M'Fs nm:ti es Makrt Rackup Matorrkw( 111�It Z Lexington Local Food Collaborative, Inc. dba Lexington Farmers' Market Summer 2017 - Winter 2018 Summary and Review • 2017 was the thirteenth season of the regular season market, going from May 30 to October 31 for a total of 22 weeks. • LFM Thanksgiving FEASTival market was held for the eighth year on the Tuesday before Thanksgiving at Seasons Four in Lexington. • The third season of the Small Yet Mighty Winter Market took place from January-April 2018. Highlights from Summer 2017 -Winter 2018: • Filed for 501(c)(3) status with the Internal Revenue Service in December 2017. Waiting to receive official approved designation letter. • The market's SNAP matching&"Close the Gap"programs have more than doubled in 2017 due to increased outreach and partnerships, along with participation in state programs to increase the availability of locally grown fruits and vegetables for SNAP clients. • The LFM worked to improve educational events at the market including hosting the market's first Seniors Day in collaboration with the Department of Public Health,the Department of Human Services,Lexpress, and various community groups and sponsors. Seniors Day provided information specifically targeted at seniors (65+), emphasized strategies and services for healthy living,and encouraged alternative transportation to the market. • The third Small-Yet-Mighty Winter Market season was extended to nine weeks and held in January-April 2018 in a collaboration with the Waldorf School,with ten farmers and vendors primarily from our regular season market SUMMER MARKET Farmers and Vendors The LFM had 31 farmers and vendors, including weekly,bi-weekly and occasional guest vendors. The LFM encourages local residents to participate in the market as farmers/vendors,and more than a third of farmers and vendors came from Lexington and neighboring communities. • The food sold at the market travels an average of 31 miles from the farm/kitchen where it was produced. In contrast,most food eaten in the US has traveled nearly 1,500 miles from where it is produced to where it is sold. • Approximately 1,050 acres of diversified farmland is kept in production by farmers at the market. Artisans Tent At the 2017 regular season market,the Artisans Tent hosted thirty-two local artists including jewelry makers,weavers,furniture builders,potters,paper designers, and more, with between 2-4 artisans attending the market weekly. Nonprofits and Community Organizations The LFM hosted thirteen nonprofit and community organizations in 2017. The market worked this year to partner with organizations who directly impact the local community including Minuteman High School Future Farmers of America, Friends of Lexington Bikeways, Sustainable Lexington,Lexington Public Health Department, Lexington Department of Human Services,Lexington Youth&Family Services, Department of Children &Families,Lexington at Home, Communities United, Neighbor Brigade,and Lexington Goes Purple. Educational Offerings The LFM partnered with several local businesses to bring educational events to the market, these include: • Kids Cooking Green teaches children in Lexington and other area communities about nutrition,hands-on cooking and environmental awareness. KCG led multiple educational events free of charge at the 2017 market geared toward children and families including two classes in partnership with Cary Memorial Library. • Dirty Boys Composting,a backyard composting service started by a local high schooler, held a children's composting activity to make and take home their own free mini-composting bin. • Chef Steve from CHOPPS American Bar&Grill provided a free cooking demonstration and tasting,creating a healthy meal using ingredients sourced primarily from the market. The LFM hosted frequent special events with a tie-in to healthy eating and the importance of local farming and food (a complete list of special events found below): • Example activities included a"Know Your Farmer,Know Your Food" Scavenger Hunt for kids,several tastings and recipe sharing, and our first annual tomato contest encouraging market attendees to start their own home gardens. • Kidpreneur Day gave young entrepreneurs the chance to become a vendor for the day and sell items they had grown, crafted, or created at the market. • The Lexington Department of Public Health attended as part of a Health Day and Seniors Day,providing free blood pressure screenings and share information on a variety of topics including tick and mosquito bites, diabetes awareness,flu clinics, emergency preparedness, and more. Special Events: The LFM hosted festivals and events throughout the season including Bike to the Market (monthly), National Farmers' Market Appreciation Week, Kidpreneur Day,Tomato Fest& Back to School Day,Local Food for SNAP Silent Auction to benefit the LFM's SNAP Program (see below), Seniors Day(new this year), Fall Harvest Festival,and participation in the annual Lexington Retailer's Association Halloween Trick or Treat Event. Entertainers Fourteen local individuals or groups performed in 2017,bringing a range of great entertainment to the LFM. A few of the performers included Lexington Fife&Drum Corps, Bob Leger,Alex Lehar, Studio 10 Tap Dancers,the Jeweltones from Temple Isaiah, Liberty Bones,college students from Seven Days Out,Willie T. &Dr.X, Susanna Fiore Duo, and more.We thank all of the entertainers for contributing to the vibrant atmosphere and helping build community at the LFM. Customer Base An important goal is for the LFM to reflect the diversity and vibrancy of our greater community. • In 2017,the average daily attendance was approximately 550 customers,which is similar to last year. • The number of SNAP visitors has tripled since last year. • The ethnic diversity among visitors at the market has grown. • There has been an increase in young families attending the market,a focus of our outreach events • We are looking to increase the opportunities for seniors in the community to attend the market THANKSGIVING FEASTIVAL This was the LFM's eighth annual Thanksgiving market, once again generously hosted by Seasons Four. Some highlights include: • The FEASTival was held from 12-4 pm and was well attended.The number of SNAP customers shopping at the FEASTival also more than doubled compared to 2016. • Thirteen farmers and vendors participated from the regular season market along with the addition of two new vendors: Lexington Community Farm and C&C Lobsters&Fish. • This annual event has become a holiday favorite. Farmers,vendors and customers enthusiastically support continuing this Thanksgiving tradition in 2018. • We are grateful for the ongoing partnership and generosity of Seasons Four for hosting the Thanksgiving FEASTival. WINTER MARKET Third Annual Small Yet Mighty Winter Market In its third season,the Small Yet Mighty Winter Market was held every other Saturday in January- March, and this year was extended into April from 11-2 pm for a total of nine markets. • The market was held at the Waldorf School in Lexington for the second year.The LFM is extremely grateful to the Waldorf School for their generosity and cooperation. • The Winter Market hosted ten farmers and vendors,with the majority coming from the LFM's regular market. The Waldorf School's Homespun Store was the only artisan at the market. • The Lexington Farmers' Market SNAP program was extended to the Winter Season, further increasing the availability of locally-grown and-produced foods to low-income households. o The market saw a large increase in the ethnic diversity at the market, creating a need for multilingual signage and volunteers to provide shoppers with relevant information regardless of their native language.The market worked with the Chinese American Association of Lexington and multilingual high school volunteers to provide translated signage and documents to non-native English speakers. • The market averaged 150 customers per week,up from 100 customers in 2017. Customers were grateful to have an opportunity to visit their favorite LFM farmers and vendors and have access to local,healthy food in the winter season. GENERAL: SNAP: Supplemental Nutrition Assistance Program For the eighth year,the LFM offered a matching program enabling SNAP shoppers to double the amount of their purchase up to $15 at the market. This program is supported by individual donors from the community and a Silent Auction fundraiser held at the market. • LFM offered"Close the Gap"at the last market of the month,giving SNAP shoppers $10 in additional coupons when they show their EBT card. This has been a successful program,helping SNAP customers have an additional benefit when funds run low at the end of the month. • In 2017,the LFM issued over$11,000 in SNAP coupons. The LFM provided$6,500 of the above amount through our SNAP Match&Close the Gap programs.This program is up approximately 150% from last season due to increased outreach and partnerships,along with participation in state incentive programs, specifically the Healthy Incentives Program. • The demand has continued to grow for SNAP at the market,and the LFM will be continuing to seek news ways to fundraise to ensure that the available matching funds meet demand. These include seeking out grant opportunities and establishing a Friends of the Market program. Community Partnerships: The LFM is deeply appreciative of the local businesses and organizations that helped the market in a number of ways in 2017. These include Seasons Four (host of Thanksgiving FEASTival),the Waldorf School of Lexington (host of Winter Market),Kids Cooking Green& Friends of Cary Memorial Library,Tharros House, Friends of Lexington Bikeways,Upper Crust Pizzeria,and the Town of Lexington including the Departments of Public Health, Human Services,and Public Works. Corporate Sponsors: LFM had five corporate sponsors in 2017,many of them longtime supporters of the market. Sponsors were Joyce Murphy of William Raveis Realty,Aloft/Element Hotels, CareOne Lexington. Lexington Pediatrics, and an anonymous contribution from a Lexington business. Media Outreach: • The weekly newsletter is sent to —1,500 people. The newsletter includes a schedule of farmers,vendors, artisans,entertainers,and special events at the market, as well as links to recipes and educational events in the community. • The LFM Facebook Page (@LexingtonFarmersMkt) has —1400 followers. Facebook posts include the weekly market schedule, recipes, articles of interest,and photographs from the market. • The LFM Instagram account(@lexingtonfarmersmarket)has —600 followers, and features farmers,vendors, food and market moments. Volunteers: Over 25 volunteers helped run the 2017 market,including setting up and taking down the market, social media and media outreach, financial work,vetting of farmers and vendors, working with the Lexington Board of Health, running LFM special events, and serving as officers and on the LFM Board of Directors. The volunteers come from throughout the community,and include an active group of students from Lexington High School and from the Tharros House Sober Living Facility (new this year). Appreciation The Town of Lexington has continued to give the LFM overwhelming support,for which we are extremely grateful. We thank Gerry Cody and the Board of Health, Sgt. George Snell, Officer Jimmy Cataldo, and the rest of the Police Department for working to help with both weather safety and creative parking solutions,Kelly Axtell, Carl Valente, Cathy Severance, the Board of Selectmen and Department of Public Works for their help throughout the season. Finally,we thank our loyal and wonderful customers who show up rain or shine to support the farmers and fill their kitchens with healthy,local food. Looking Forward to 2018: • We are looking forward to our 14th regular market season, and our ninth annual Thanksgiving FEASTival at Seasons Four. • We have brought in a number of new and exciting vendors this season (11 total) including 2 new farms: Background Garden a diversified vegetable farm from Westport, MA and a small, gourmet mushroom farm,Wildwood Mushrooms, from Sutton MA. • We will be expanding our educational events next year including hosting two Kidpreneur Days, further expanding Health Day and Seniors Day, along with planning to partner with additional local organizations and businesses to expand the amount and types of cooking demos offered. • We appreciate the support the town has already given in helping us plan our upcoming season and look forward to working with and continuing to build relationships with town staff and officials. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve Farmers' Market Winery License (5 min.) PRESENTER: ITEM NUMBER: Suzanne Barry, Chair 1.3 SUMMARY: 1634 Meadery applied for a special license to sell and serve samples of wine at the Lexington Farmers' Market for the 2018 season from May 29 - October 30, 2018 at the Farmers' Market grounds, Mass Ave and Fletcher Ave. SUGGESTED MOTION: Motion to approve and sign a special license for 1634 Meadery to sell and serve samples of wine at the Lexington Farmers' Market on Tuesdays for the 2018 season from May 29 - October 30, 2018 at the Farmers' Market grounds, Mass Ave and Fletcher Ave. FOLLOW-UP: Selectmen's O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 5/7/2018 7:20 p.m. ATTACHMENTS: Description Type Ar,pkatron. Q s rratiu rrs;Ms kart M r rarrry Cxa,a:,nr,ar..IIG34 Mo adory Rackup Matorrka( APPLICATION BY A FARMER WINERY FOR LICENSE TO SELL AT A FARMER'S MARKET (CF1.138,§15F) YEAR20 I� 1.Licensee Information: -- — ABCC License Number: (If Existing Licensee) i Name of Applicant: Dan Clapp Business Name(d/b/a if different): 16 134 Meadery Mailing Address: 3 Short St. City/Town: Ipswich State KI Zip 01938 i Manager of Record:Dan Clapp } Phone Number of Premises: I i Pi Other Phone: j Email: Website: www.1634Meadery.com � E I Contact Person concernina this application(attorney if applicable): i Name: Same as above City/Town: 7 State a Zip I Address: I Email: Contact Number: ---� Fax Number: € 2.Event Information: A.Farmer's Market licenses are only permitted at events that the Department of Agriculture has certified as Agricultural Events. Please attach document from Department ofAgricultural Resources certifying that this is an agricultural event. Date(s)of Event. Tuesdays May 29-Oct30,2018 [ _ i i B.Contact person for applicant during event: Name: Dan Clapp 111 III i Phone number of contact: i I C.Description of the premises within the Farmer's Market: (i Address of Premises for the Sale of Wine: 5 Fletcher Ave,Lexington i City/Town: Lexington State MA Zip 02420 Phone Number of Premises: i f Describe Area to be Licensed: ! 10x10 booths will be setup for vendors APPLICATION FOR LICENSE BY A FARMER WINERY TO SELL AT A FARMER'S MARKET (CH.1 38,§1 5F) 3.Existing License(s)to Manufacture,Export and Sell at Retail: List the license(s)you hold which authorize the manufacture,exportation and retail sale of wine to consumers:(Attach a copy of each license) Name License Type License Address Dan Clapp Farm Winery 3 Short St,Ipswich,MA 01938 4.Are you providing,without charge,samples of wine to prospective customers? Yes IX-1 No F. Section 15F specifically requires that"'allsomples of wine shall be served by an agent,representative or solicitor of the licensee." [A.If yes,please provide names and addresses of all agents,representatives and solicitors: Name Address ABCC License Number Dan Clapp 13 Short St,Ipswich,MA 01938 FW-104 Max Sorger 3 Short St,Ipswich,MA 01938 FW-104 B.Proof of Age for Sale to Consumers: Please identify all methods by which you will obtain proof of age before providing samples or making any sales of wine to consurners: We require all employees to card anyone who appears to be under the age of 30. Required IDs include valid drivers license or military ID 5.Transportation and Delivery: Please identify in detail all persons or businesses that are licensed under M.G.L.c.138,§22 that will be making any delivery of wine on your behalf to the Farmer's Market in Massachusetts. 1634 Meadery will be making all deliveries if additional space is needed,plteaseuse last page, APPLICATION FOR LICENSE BY A FARMER WINERY TO SELL AT A FARMER'S MARKET (CH.1 38,§1 5F) 6.Safety and Tax Registration: Has the Farmer's Market registered with the Food and Drug Administration? Yes EXI No 171111 Registration Date: 04/16/1900 7.Disclosure of License Disciplinary Action: Have any of the your licenses to sell alcoholic beverages ever been suspended,revoked or cancelled? Yes [� No If yes,list said interest below: Date License Reason why license was Suspended,Revoked or Cancelled Pursuant to M.G.L. 62(7, See. 49A, I certify under the penalties of perjury that, I have filed all state tax returns and paid all state taxes required under law. I further understand that each representation in this application is material to the determination of the application and state under penalty of perjury that all statements and representations therein are true. \ole: The I.J.-A knx� �equire additionall hiforinaium, Signature ------------- Title Owner Date 04/13/2018 Revised:6/9/11 THE COMMONWEALTH OF MASSACHUSETTS EXECUTIVE OFFICE OF ENERGY AND ENVIRONMENTAL AFFAIRS Department of Agricultural Resources 251 Causeway Street,Suite 500,Boston, MA 02114 ADAR 617-626-1700 fax: 617-626-1850 www.mass.gov/agr MASSACHUSETTSDEup, PARTMEMT OF AGRICULTURAL RESOURCES CHARLES D. BAKER KARYN E. POLITO MATTHEW A. BEATON JOHN LEBEAUX Governor Lt.Governor Secretary Commissioner April 11, 2018 Dan Clapp 1634 Meadery 3 Short St. Ipswich, MA 01938 Re: Certification of Agricultural Event Pursuant to M.G.L. c. 138, Section 15F Dear Mr. Clapp: Please be advised that your application for certification of the Lexington Farmers Market, on Tuesdays from May 29th 2018 to October 30`h 2018 from 2:00 pm to 6:30 pm as an agricultural event pursuant to M.G.L. c. 138, Section 15F has been approved. Please remember that, upon certification of an agricultural event by MDAR, the farm-winery must submit a copy of the approved application to the local licensing authority along with the application for obtaining a special license from the city or town in which the event will be held. Upon issuance of a special license, the winery should confirm that a copy of the special license was sent by the local licensing authority to the Alcoholic Beverages Control Commission(ABCC) at least seven (7) days prior to the event. Sincerely, John Leb u , Commissioner THE COMMONWEALTH OF MASSACHUSETTS EXECUTIVE OFFICE OF ENERGY AND ENVIRONMENTAL AFFAIRS Department of Agricultural Resources �� 251 Causeway Street,Suite 500,Boston,MA 02114 617-626-1700 fax: 617-626-1850 www.mass.gov/agr OfAMCU W aa�on Or Ait1CtlU11R11L ILf30URC[S Application for Certification of an Agricultural Event for the Sale of Wine Pursuant to M.G.L c.138,Section 15F 'To be completed by the licensed farm-winery and returned to: By Mail:Agricultural Event Certification Program,251 Causeway Street,Suite 500,Boston,MA 02114 By Email:Re becca.Davidson@State.ma.us with the subject line"Agricultural Event Certification" (A separate application must be completed for each event) In order for your application to be considered complete,you must include the following documents.Incomplete applications will not be accepted. Signed and dated application with farm-winery license number ❑ List of vendors with brief descriptions of products for current year/season ❑ Event operational guidelines or rules for currentvearlseason ❑ Resume of event manager or description of experience ❑ Plan depicting the premises and specific location where the license will be exercised.See Template 1. Approval letter from event management Including the name of the licensed farm-winery and the day(s),month and year of event.See Template 2. 1 Applicanfi Inforrpatiorr Name of Licensed Farm-Winery Dan Clapp dba 1634 Meadery Farm-Winery License Number FW-104 IState of Issue MA Contact Person Dan Clapp Address 13 Short St City Ipswich State MA I zip 101938 Phone Number Email Correspondence preference Regular Mail 0 Email Note:Approval/denial letters will be sent regular mail. Do you intend to sell,sample, or both?Check all that apply. ❑✓ Seli RISample 2 Event lln' ormatlan - Name of Agricultural Event Lexington Farmers' Market Type of Event Agricultural Fair(as defined Farmers Market(asFEIAgricultural Other ❑ by MDAR policy) TRIdefined by MDAR policy) Event If you selected"Other Agricultural Event", how does this event promote local agriculture? Event Address Corner of Massachusetts Ave & Fletcher Ave City Lexington I State MA Zip 102420 Event Phone Number I N/A Event Website www.lexingtonfarmersmarket.arg 3 Event DescriptionRoom What are the date(s)and time(s) of the event? Start date 05 /29 / 18 End date 10 / 30 /18 Time 2:00- 6:30 pm Month Day Year Month Day Year if this is a weekly event,on what day of the week does the event occur? Tuesday If the event is an agricultural fair, does the ❑ Yes ❑ No a N/A event include competitive agriculture? Is the event sponsored or run by an agricultural/horticultural society,grange,agricultural _T Yes W] No commission or association whose primary purpose is If yes,identify: the promotion of agriculture and its allied industries? A.Event Management Name of Event Manager Ashley Wenger Email Address lexingtonfarmersmkt@gmail.com phone Number Is this person the on-site manager? a Yes ❑ No If no, identify on-site manager(include contact information): If there are multiple managers, list them and include contact information: Attach on-site manager(s) resume(s)or list any credentials or training of the on-site manager(s): Relevant credentials include,but are not limited to,experience as a market manager,attendance at any market manager workshops,and experience with other agricultural events. Experience: 2015 -Assistant Market Manager for CitySeed Mobile Farmers' Market- New Haven, CT 2016 -2017 - Market Manager for Somerville Winter Farmers' Market- Somerville, MA 2017 - 2018 - Market Manager for Lexington Farmers' Market& Market Coordinator for Watertown Farmers' Market Workshops Attended: 2017 -Attended Harvest New England Market Manager Conference 2018 -Attended MFM Farmers' Market Managers-Professional Development Seminar Page 2 of 3 5 ;General: Attach or provide in the space below a plan depicting the premises and the specific location where the license will be exercised.See template for necessary elements to include. See attached map. 414118 Sign ure of Applicant Date Daniel Clapp Owner Name(please print) Title(please print) FW-104 MA Farm-Winery License Number State FOR DEPARTMENT USE ONLYmom The event listed above is an approv ricultural event by the Massachusetts Department of Agricultural Resources under M nle �5 " Signature Date DENIAL The event listed above is not approved as an agricultural event by the Massachusetts Department of Agricultural Resources for the following reason(s): Signature Date Page 3 of 3 Lub QJc7Ko 7� cn � (D L2 a� x �. :3 a � - t9 Qj < n CL N rD � �• U) os ff� C1n C�- [—' 7C n CDja ..i Tf rt 77 Z N Oj 00 LZ Q� d N Q� Ln N N cu -D S D � -� 3 --f- Oj 4 n 4 As$�'° q� •-@�`v.;« 4rfe��'',:,,�r�'* ,;;` �q a'T� .+,..��• -4.<ti 5."` Zr,: �,� � #3i - .: Rd: 4 k�. i �d .•, k - � �. }d #, N. 3 h i1 Yd €��tw d A� .a 0" ...........- (fetititrate of COMPIr, F This Cer ifcate of Completion o ��. eTIPS Can Premise 3.0 For course work completed on March 26, 2018 �. provided by Ilcalth Communications, Inc. is herebv aranted to: Daniel Clapp Certification to be Sent to: 1634 Meadety Wine Bar 3 Short St Ivswich MA,01938-1 70 USA EALTh INC- RETURN TO THE PORTAL PRINT CERTIFICATE a e- N i+o co LL N w N o o a tj 7 L CL N K W y m t- R CD = tv - CL Gi co m o t!? E a 0 r' o w Z coo w F- oc 3 v x UCr'' d ' 4, if E 75 :• as to E as w c J 0 ° cti• E +, Co Ix A.© - #; 0ICL 0,2 CIA o- =c 0 d w 4) o a to Co IM L was o R AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Review and Approve Fee Schedule for Visitors Center Building Funding (10 min.) PRESENTER: ITEM Carl F. Valente, Town Manager; NUMBER: Megan Zummuto, Economic Development Coordinator 1'4 SUMMARY: A vote is requested for this agenda item. With Town Meeting approval of the Visitors Center building project, staff is requesting that the Board approve certain fee adjustments, with the increase supporting the cost of the project. SUGGESTED MOTION: Move to approve the following Tourism/visitor based fees: . Battle Green Tours: from$50 to $75; . Battin Hall rental: from$500 to $550, for all new rentals; . Estabrook Hall rental: from$150 to $200; for all new rentals; with the increased amount only to be dedicated to the Visitors Center Capital Stabilization Fund as provided by paragraph 4(B) of MGL Chapter 40 approved at the 2018 Annual Town Meeting. FOLLOW-UP: Economic Development Office. DATE AND APPROXIMATE TIME ON AGENDA: 5/7/2018 7:25 p.m. ATTACHMENTS: Description Type Ra.r4,a,utivam)(;ad Fee Ad_ustim )ts, (:h>verMMa.m) D C arry Monx)ria(Burkh; )jg,Fee Sc hoduk Rackup Matoria( D C arry Monx)ria(HaH Fee Mstory Rackup Matoria( Town of Lexington Economic Development Office pU5 MpRN U� O Q,. A - = D AP LI9'0 F�1n G Ka MEMORANDUM Date: May 2, 2018 To: Carl Valente,Town Manager CC: Carol Kowalski,Assistant Town Manager for Development; Melisa Tintocalis, Economic Development Director From: Megan Zammuto, Economic Development Coordinator Re: Visitors Center Alternative Revenue Strategy Background The Economic Development Office is leading an effort to raise funds from both internal programs and external partners to contribute to the cost of the Visitors Center construction project. Staff asks that the Board consider the following: • Approve three proposed fee increases with revenue dedicated to the proposed stabilization fund— Table 1 • Review additional staff recommended revenue sources Table 1: Proposed Fee Increases Description Proposed Fee Number of Net Revenue Transactions Annual Collection - Increase 10 Years 1. Increase Battle Green Charter Increase from $50 - 20 $400 $4,000 Tour Rate $75 2. Increase Rental Fee Baffin Hall Increase from $500 to 30 $1,500 $15,000 $550 3. Increase Rental Fee Estabrook Increase from $150 to 20 $1,000 $10,000 Hall $200 Estimated Total Annual Revenue $2,900 $29,000 1 Table 2: Additional Fundraising Staff is also researching additional fundraising opportunities that could be dedicated to the stabilization fund. Description Estimated Annual Revenue Collection— 10 Years Revenue 1. Advertising inside the Liberty Ride $1,200 $12,000 Trolley 2. Sale of a Battle Green Walking Tour $3,000 $30,000 3. Sale of an exclusive product with sales $800 $8,000 dedicated to the stabilization fund 4. Visitors Center Optional Contribution $3,000 $30,000 Estimated Total Annual Revenue $8,000 $80,000 Table 3: Potential Partner Contributions Staff is meeting with partners to discuss potential contributions to this stabilization fund. Partner Annual Contribution Revenue Collection— 10 Years 1. Lexington Chamber of Pending Pending Commerce 2. Lexington Lions Club $5,000 $50,000 3. Lexin on Rotary Club Committed to Donation,Amount TBD TBD Projected Total $5,000 $50,000 Table 4: Total Potential Fundraising Fund Description Potential One Potential Revenue Collection— 10 Years Time Revenue Annual Revenue 1. Cultural Facilities Fund* $675,000 2. Community Endowment of $7,000 Lexington Grant* 3. Fee Increases $2,900 $29,000 4. Additional Fundraising $8,000 $80,000 5. Partner Contributions TBD $5,000 $50,000 6. Senator Mike Barrett— $200,000 State Operating Budget Request** 7. Community Preservation TBD TBD TBD Act Funds for Historic Exhibits Estimated Total $882,000 $15,900 $159,000 * Grant awardees will be announced June, 2018. ** State Operating Budget will be finalized July, 2018. 2 `p}5 MORN p4 1775 �G 3 aO APRIL I@ FX INGTQ� CARY MEMORIAL BUILDING 1605 MASSACHUSETTS AVENUE LEXINGTON, MA 02420 BATTIN HALL $ 500.00 for concert/performances, etc. Rehearsal - $200.00 (4 hour minimum); $40.00 per hour extra. ESTABROOK HALL $150.00 Rehearsal - $50.00 (4 hour minimum); $20.00 per hour extra. ADDITIONAL FEES $39.00 per hour for custodial (4 hour minimum) for weekday evenings. $44.25 per hour for custodial (4 hour minimum) for Friday, Saturday, Sunday and Holidays. $38.00 per hour for AV Production Specialist (Sound and light) $50.00 per hour for Police detail if necessary (4 hour minimum), details that exceed 4 hours are billed at 8 hours. $49.00 per hour for Fire detail if necessary (4 hour minimum). 3% Administration Fee is added to all invoices. (3% of total custodial charges). • There will be an additional fee for the breakdown and set up for use of Cary Hall during Town Meeting. • There is a 10% deposit of the rental fee (if applicable) required upon receipt of approval letter. Remaining fees must be paid in full at least ten (10) days in advance of each scheduled event. • Hall rental fees should be paid by check made out to o "Town of Lexington" and forwarded to The Dept. of Public Facilities Attn: Laurie Lucibello 201 Bedford St. Lexington, MA. 02420. • Fees for Custodial, Police and/or Fire detail will be billed after the function. • Cancellations must be received at least ten (10) days in advance of the Scheduled function. Cancellations received fewer than ten (10) days in advance of scheduled meeting will forfeit any deposit paid. • Custodian is required to be in attendance. Police Chief and Fire Chief will determine whether the presence of police officer or fire fighter will be necessary. These fees are subject to change due to contract negotiations. 201 BEDFORD STREET•LEXINGTON,MASSACHUSETTS 02420 x 21W sialseW Jseol x aloe;aadS x apepadS x apejoadS x apejoadS x ape;oadS x apejoadS x uOIsog 10 JOOyOS asoiwud x apejoadS x apepadS x sauaS ainpal Aae:) x apejoadS x apepadS x '9iA TO dal x -21W wnaQ pue a}id x uOjsog 10 oossv ueOuawV ueisV x uOIsog}o•oossy ueouawV ueisV x apejoadS x apejoadS x AuoydwAS•xal x AuoydwAS•xol x apejoadS x apejoadS x JaIaeW siawied dnoaE)leaoy:)auuAl y;na x l3VW3 x uoi;enpeaE)AwapeoV y1noA x oisnW eyeweA x OisnW eyeweA x saaAeld uol2uixal x apgaadS x ajoe}oadS x AuoydwAS•xal x AuoydwAS•xal x spiemV diysielops•xal x apepadS x apepadS x apepadS x apepadS x apel3adS x apepadS x uoijnjOAab IeOon x uoi}npnaa IeoOA x looyoS AepunS ueue2ing x uoi}njOAaa IeoOA x emer jewV x VDDU D x ssep GVd x 2uidel oapin uoij!pnV pOnAjeS essauen x AuoydwAS'xal x AuoydwAS•xal x ape;oadS x apejoadS x apepadS x apepadS x Jsa}aa2uaeS uOIS09 x Isapa2uaeS uO;sog x apepadS x apepadS x apejoadS x apejoadS x laaouoD jeaogD SHl x apejoadS x apelOadS x apepadS x apejoadS x a}il y awil b x op( V awll d x Vid s2uilseH x auiydoouejd u3 sa2eAOA x auiydoOuejd u3 sa2eAOA x '21W umol>OOW apeaE)yjg x apepadS x apepadS x sauaS ainpal Aie:) x sauaS ainpal AJED x saa2uiS ele;ue:) x sia2wS ejejueD x AuoydwAS•xal x AuoydwAS'xal x sauaS aan;oal Aae:) x sauaS aanpal Aie:) x apepadS x apepadS x AuoydwAS•xal x AuoydwAS•xal x oisnW eyeweA x oisnW eyeweA x Aea)qlW x gggVl 333 ON AINO H1O9 IIVH NUIV8 333 ON k1N0 HJOB IIVH x00N8VIS3 LTOZIZT-LTOZ/T X apepadS x apep@dS x uol}nlonaa Ieaon X uoilnlonaU leoOA X lellaaa u'IOlA X olsnA SJOmOd X sauaS aanloal AjeD X apepadS X apepadS X Aial of BulsnOH algepao}jy asnOH JOueW X spaemV lueJD 331 X ape;oadS X aloeloadS X AuoydwAS x3l X AuoydwAS•xal X spE)Bulaamodw3 MIN X slam Ouuamodw3 OVC]A X aloepadS X apepadS X 331 X aloeloadS X aloeloadS X aloeloadS X apepadS X sjay aqj ao3-jjD aoaunVy X sjay aqj ao3-a}D aoaunIN X •AaaS Apwe3 pue qlnoA•xal X SulAll 30 JJV X AuoydwAS•xal X AuoydwAS-xal 33dON A1NO H108 lltlHNLUV9 33dON AINO HIO9 IIVHXOOb8tl1S3 I 'isn') I El LIOz/Zl-LIOz/1 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Authorize Lease of Church of Our Redeemer Parking Lot (5 min.) PRESENTER: ITEM NUMBER: Carl F. Valente, Town Manager 1.5 SUMMARY: A vote is requested for this agenda item. At part of the Center Parking Permit Program the Town, for many years, has leased a portion of the Church of Our Redeemer parking lot for use by employees working in the Center. This lease agreement is up for renewal. As the terms exceeds 3 years, approval by the Board of Selectmen is required. There are two changes in this new lease agreement: . The annual rental fee increased by 5% in FY20 and remains at that amount through the term of the lease in F Y2024; . The Town will contribute$55,014 towards the capital cost of reconstructing the parking lot. SUGGESTED MOTION: More to authorize the Town Manager to sign the Lease Agreement with the Church of Our Redeemer for the use of its parking lot. FOLLOW-UP: The Police Department oversees this lease agreement. DATE AND APPROXIMATE TIME ON AGENDA: 5/7/2018 7:35 p.m. ATTACHMENTS: Description Type D (lurch ok)ur Rodeenur llarh)jg,L)t famso Rackup Matoria� D (lurch ok)ur Rodeci�ur lluh)jg,L)t Map Rackup Matoria� LEASE THIS INSTRUMENT is an Indenture of Lease (this "Lease") made as of the day of , 2018, by and between CHURCH OF OUR REDEEMER, EPISCOPAL (the "Landlord"), a Massachusetts nonprofit corporation, with a mailing address of 6 Meriam Street, Lexington, Massachusetts 02420, and the TOWN OF LEXINGTON, acting by and through its BOARD OF SELECTMEN (the "Tenant"), a Massachusetts municipal corporation, with a mailing address c/o Office of the Town Manager, Town Office Building, 1625 Massachusetts Avenue, Lexington, Massachusetts, 02420. Landlord and Tenant hereby agree as follows: ARTICLE I. Premises Section 1. The Landlord hereby leases to the Tenant, and the Tenant hereby leases from the Landlord, upon and subject to the terms and provisions of this Lease, a portion of the premises identified on Exhibit A, located on the Landlord's property in Lexington, Massachusetts, consisting of fifty-three (53) parking spaces and such other improvements as identified in Exhibit A-I (the "Premises"). ARTICLE II. Term of Lease TO HAVE AND TO HOLD the Premises for the term of seven (7)years (the "Term") commencing on March 1, 2017 (the "Commencement Date") and ending on February 28, 2024 (the "Termination Date"), unless such term shall be earlier terminated pursuant to the terms and conditions of this Lease. ARTICLE III. Rent Throughout the Term of this Lease and any extension thereof, Tenant is to pay rent(the "Rent") at the annual rates below, payable in equal monthly installments of one-twelfth (1/12th) of such annual rate on the first day of each and every calendar month, in advance, (and proportionately at such rate for the partial month, if any, during the Term of this Lease) all such payments to be made at Landlord's mailing address aforesaid or at such other place as Landlord shall from time to time designate in writing. The annual rate of Rent shall be as follows: Commencement Date—June 30, 2019 $13,250 per year $1,104.17 per month July 1, 2019—Termination Date $13,939 per year $1,161.58 per month In addition, the Tenant agrees to pay an additional maintenance fee to fund the resurfacing of the parking lot within the Premises. The additional fee will be payable in two lump sum payments of$27,507 each, paid on June 1, 2017 and July 30, 2018,respectively. ARTICLE IV. {A04555 72.2} -I- Real Estate Taxes The Landlord covenants to pay all real estate taxes assessed on the Premises during the Term of this Lease and any extensions thereof. ARTICLE V. Use, Assignment and Subletting The Premises shall be used only for the purpose of the parking by Tenant, which is to include Tenant's employees, invitees, licensees, agents, and contractors, of automobiles or other passenger motor vehicles and all other lawful uses accessory thereto between 6:00 a.m. and 6:00 p.m., Monday through Friday (the "Permitted Hours"). The Tenant shall not assign this Lease, voluntarily or by operation of law, without the prior written consent of the Landlord, which consent shall not be unreasonably withheld, but shall have the right at any time and from time to time to sublet or license the whole or any part of the Premises. Tenant shall, at its expense, obtain any and all licenses and permits necessary for such use. Tenant shall comply with all governmental laws, ordinances and regulations applicable to the use of the Premises. Tenant shall promptly comply with all Landlord (to the extent necessary, in Tenant's reasonable discretion) or government orders for the correction, prevention, and abatement of nuisances in or upon, or connected with, the use of the Premises, all at Tenant's sole expense. ARTICLE VI. Maintenance and Repair Except as expressly provided herein, from and after the Commencement Date and until the end of the Term of this Lease, Tenant shall, at its expense, keep the Premises in good and safe order, condition, and repair. This will include snow and ice removal as required and repairs to pavement (excepting the resurfacing of the parking lot within the Premises, to be performed by Landlord and funded by Tenant in accordance with Article III hereof). Tenant shall not permit or commit any waste nor allow any nuisance to exist or be maintained on the Property. If the Tenant receives notice of any violation of any law, ordinance, order or regulation applicable to the Premises or the Property or the use and maintenance thereof, it shall give prompt notice thereof to the Landlord. ARTICLE VII. Indemnity Section 1. Tenant shall, during the Term hereof, assume and maintain exclusive control of the Premises during the Permitted Hours and, to the maximum extent this agreement may be made effective according to law, Tenant agrees to save harmless Landlord from and against all claims of whatever nature (unless caused by Landlord's negligence or willful misconduct) arising from any act, omission or negligence of Tenant, or Tenant's contractors, agents, employees or representatives in connection with Tenant's use of the Premises. Section 2. To the maximum extent this agreement may be made effective according to law, Tenant agrees to use and occupy the Premises at Tenant's own risk, and Landlord shall have no responsibility or {A0455572.2 1 -2- liability for any loss or damage to fixtures or other personal property of Tenant or any person claiming by, through or under Tenant. ARTICLE VIII. Insurance Section 1. Tenant agrees to maintain in full force from the Commencement Date until the expiration or earlier termination of the Term of this Lease, and thereafter so long as Tenant is in occupancy of any part of the Premises, a policy of public liability and property damage insurance under which Landlord (and such other persons as are in privity of estate with Landlord as may be set out in notice from time to time) and Tenant are named as insureds, and under which the insurer agrees to indemnify and hold Landlord, and those in privity of estate with Landlord, harmless from and against all cost, expense and/or liability arising out of or based upon and any and all claims, accidents, injuries and damages mentioned in Section I of Article VII above, in the broadest form of such coverage from time to time available in Massachusetts. Each such policy shall be non- cancelable and non-amendable with respect to Landlord and Landlord's designees without twenty (20) days prior notice to Landlord and the Landlord's designees. The minimum limits of liability of such insurance shall be not less than Five Hundred Thousand Dollars ($500,000) for bodily injury and not less than One Hundred Thousand Dollars ($100,000)for damage to property. Section 2. All required insurance shall be written with such companies qualified to do business in Massachusetts, as Tenant shall select and Landlord shall approve, which approval Landlord agrees not unreasonably to withhold. At Landlord's request, Tenant shall furnish to Landlord all policies of insurance or renewal policies or certificates of insurance, all as may be required by any of the foregoing provisions. Section 3. Insofar as and to the extent that the following provisions may be effective without invalidating or making it impossible to secure insurance coverage obtainable from responsible insurance companies doing business in Massachusetts (even though extra premium may result therefrom): Landlord and Tenant mutually agree that, with respect to any loss which is covered by insurance then being carried by them, respectively, the one carrying such insurance and suffering said loss releases the other of and from any and all claims with respect to such loss; and they further mutually agree that their respective insurance companies shall have no right of subrogation against the other on account thereof. ARTICLE IX. Casualty Section 1. If the Premises shall, in the reasonable opinion of Landlord, be substantially damaged by fire or other casualty such that the permitted use thereof is substantially inhibited, the Landlord or Tenant may terminate this Lease by written notice to the other given within thirty (30) days of the occurrence of such damage. Such termination shall be effective fifteen (15) days after such party's receipt of such written notice; the Rent and other charges payable under this Lease shall be apportioned to the date of such termination, and promptly paid by Tenant and any unearned Rent theretofore paid by Tenant shall be promptly refunded by Landlord to Tenant. Section 2. If the Premises are damaged by fire or other casualty to any extent and if this Lease is not so terminated, the Landlord shall cause the Premises to be repaired or restored to substantially the condition prior to such casualty, subject to the then applicable statutes, building and zoning codes, and governmental regulations. {A0455572.2 1 -3- If the provisions of this Section 2 shall apply, from and after the date of occurrence of any such damage, there shall be a temporary abatement or reduction in the Rent(but not the other charges payable under this lease) until such time as the repair or restoration is completed and, thereafter, there shall be a permanent abatement of Rent for the balance of the Term of this Lease, as may be just and equitable in the circumstances. ARTICLE X. Default The occurrence of any one or more of the following events shall constitute an "Event of Default" hereunder: (a) the failure to pay when due Rent, additional rent or other charges hereunder, which failure continues for more than fifteen (15) days after written notice thereof to Tenant from Landlord; or (b) the failure of Tenant to perform or observe any other term or condition contained in this Lease within thirty (30) business days after written notice thereof to Tenant from Landlord (unless Tenant has, within such thirty (30) day period, commenced to cure such default and thereafter prosecutes the curing of such default to completion with due diligence), unless a shorter grace period is set forth herein,in which event such shorter grace period shall govern. Upon and after the occurrence of an Event of Default, Landlord, without notice to Tenant in any instance (except where expressly provided for below), may do any one or more of the following: (1) Landlord may elect to terminate this Lease and the tenancy created hereby by giving notice of such election to Tenant, and may re-enter the Premises by summary proceedings; or (ii) Landlord may exercise any other legal or equitable right or remedy which it may have. ARTICLE XI. Miscellaneous Provisions Section 1. Waiver. Failure on the part of either party to complain of any action or non-action on the part of the other, no matter how long the same may continue, shall never be deemed to be a waiver by such party of any of its rights hereunder. Further, it is agreed that no waiver at any time of any of the provisions hereof by either party shall be construed as a waiver of any of the other provisions hereof, and that a waiver at any time of any of the provisions hereof shall not be construed as a waiver at any subsequent time of the same provisions. The consent or approval to or of any action by either party requiring such consent or approval shall not be deemed to waive or render unnecessary such consent or approval to or of any subsequent similar act by such party. Section 2. Covenant of Quiet Enjoyment. Tenant, at all times during the Term of this Lease, shall lawfully, peaceably and quietly have, hold, occupy, and enjoy the Premises during the Term hereof without hindrance or ejection by Landlord or any person claiming under Landlord. Further, Tenant specifically agrees to look solely to Landlord's then equity interest in the Premises, for recovery of any judgment from Landlord,it being specifically agreed that neither Landlord (original or successor), nor any beneficiary, officer or agent of any Trust or Estate of which any person holding Landlord's interest is a fiduciary, nor any such fiduciary, shall ever be personally liable for any such judgment, or for the payment of any monetary obligation to Tenant. {A0455572.2 1 -4- Section 3. Invalidity of Particular Provisions. If any term or provision of this Lease, or the application thereof to any person or circumstance, shall, to any extend, be invalid or unenforceable, the remainder of this Lease, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby, and each term and provision of this Lease shall be valid and be enforced to the fullest extent permitted by law. Section 4. Provisions Binding, Etc. Except as herein otherwise expressly provided, the terms hereof shall be binding upon and shall inure to the benefit of the heirs, legal representatives, successors and assigns, respectively, of Landlord and Tenant. Section 5. Governing Law. This lease shall be governed exclusively by the provisions hereof, and by the law of Massachusetts, as the same may from time to time exist. Section 6. Recording. Tenant agrees not to record this Lease, but each party hereto agrees on request of the other to execute a notice of lease in recordable form and complying with the applicable Massachusetts law. Section 7. Notices. Whenever by the terms of this Lease notice, demand or other communication shall or may be given, either to Landlord or to Tenant, the same shall be adequately given only if in writing, sent by registered or certified mail,postage prepaid: If intended for Landlord, address it to the mailing address set forth on the first page of this Lease (or to such other address or addresses as may from time to time hereafter be designated by Landlord by like note); If intended for Tenant, address it to the mailing address set forth on the first page of this Lease (or to such other address or addresses as may from time to time hereafter be designated by Tenant by like notice); and only when received or tendered for receipt at such addresses. Section 8. Landlord's Disclosures. Pursuant to Section 40J of Chapter 7 of the Massachusetts General Laws, the lessor of real property to a municipality must sign a statement, under the penalties of perjury, disclosing the true names and addresses of all who have or will have a direct or indirect interest in the real property being so leased as a pre-condition to the validity of such lease. Such disclosure statement must be filed with the Massachusetts Deputy Commissioner of Capital Planning and Operations. In the event of any change in beneficial interests during the Term of the Lease, a new statement disclosing such change must be signed and filed within thirty days of such change. To comply with the foregoing disclosure requirements, the Landlord shall, simultaneously with the delivery of this Lease, deliver to the Tenant two signed copies of the disclosure statement attached hereto as Exhibit B. Landlord further agrees to deliver new disclosure statements if at any time during the Term of this Lease there are any changes in beneficial interests, within ten(10) days of any such change. Section 9. End of Term. The Tenant shall peaceably give up and surrender possession of the Premises to the Landlord at the expiration or sooner termination of the Term of this Lease. Section 10. Landlord's Access. The Landlord shall have the right, upon forty-eight (48) hours prior written notice, to enter the Premises at all reasonable hours for the purpose of inspecting or of making repairs to the Premises, and for the purpose of showing the Premises to prospective or existing mortgagees,purchasers or tenants. {A0455572.2 1 -5- Section 11. Paragraph Headings. The paragraph headings throughout this instrument are for convenience and reference only, and the words contained therein shall in no way be held to explain, modify, amplify or aid in the interpretation, construction, or meaning of the provisions of this Lease. Section 12. Entire Agreement. This Lease sets forth the entire agreement between the parties hereto and cannot be modified or amended except in writing duly executed by both parties hereto. EXECUTED UNDER SEAL, in any number of counterpart copies, each of which counterpart copy shall be an original for all purposes, as of the day and year first above written. LANDLORD: CHURCH OF OUR REDEEMER, EPISCOPAL By Its TENANT: TOWN OF LEXINGTON, MASSACHUSETTS By Carl F. Valente Its Town Manager {A0455572.2 1 -6- EXHIBIT A Description of the Premises [Property of Church of Our Redeemer Episcopal, Lexington, Massachusetts shown as Lot 962 of Assessor's Map 956. Area to be leased will be signed and will be at the rear of Church, the northerly portion of the parking lot, east and west of the treed island separating the parking areas. {A0455572.2 1 -/- EXHIBIT A-1 Map of Premises [See Attached] {A0455572.21 -8- EXHIBIT B DISCLOSURE OF BENEFICIAL INTERESTS IN REAL PROPERTY TRANSACTION (M.G.L.c.7C,s.38(formerly M.G.L.c. 7,s.40J) The undersigned party to a real property transaction with a public agency hereby discloses and certifies, under pains and penalties of perjury,the following information as required by law: (1) REAL PROPERTY: 6 Meriam Street, Lexington, MA (2) TYPE OF TRANSACTION, AGREEMENT OR DOCUMENT: Lease (3) PUBLIC AGENCY PARTICIPATING IN TRANSACTION: Town of Lexington, as tenant (4) DISCLOSING PARTY'S NAME AND TYPE OF ENTITY (IF NOT AN INDIVIDUAL): (5) ROLE OF DISCLOSING PARTY (Check appropriate role): X Lessor/Landlord Lessee/Tenant Seller/Grantor Buyer/Grantee Other(Please describe): (6) The names and addresses of all persons and individuals who have or will have a direct or indirect beneficial interest in the real property excluding only 1) a stockholder of a corporation, the stock of which is listed for sale to the general public with the securities and exchange commission, if such stockholder holds less than ten percent of the outstanding stock entitled to vote at the annual meeting of such corporation, or 2) an owner of a time share that has an interest in a leasehold condominium meeting all of the conditions specified in M.G.L. c. 7C, s. 38, are hereby disclosed as follows (attach additional pages if necessary): NAME RESIDENCE (7) None of the above-named persons is an employee of the Division of Capital Asset Management and Maintenance or an official elected to public office in the Commonwealth of Massachusetts, except as listed below (insert "none"if none): (8) The individual signing this statement on behalf of the above-named party acknowledges that he/she has read the following provisions of Chapter 7C, Section 38 (formerly Chapter 7, Section 40J)of the General Laws of Massachusetts: No agreement to rent or to sell real property to or to rent or purchase real property fi^om a public agency, and no renewal or extension of such agreement, shall be valid and no payment shall be made to the lessor or seller of such property unless a statement, signed, under the penalties of per jury, has been filed by the lessor, lessee, seller or purchaser, and in the case of a corporation by a duly authorized officer thereof giving the true names and addresses of all persons who have or will have a direct or indirect beneficial {A0455572.2 1 -9- interest in said property with the commissioner of capital asset management and maintenance. The provisions of this section shall not apply to any stockholder of a corporation the stock of which is listed for sale to the general public with the securities and exchange commission, if such stockholder holds less than ten per cent of the outstanding stock entitled to vote at the annual meeting of such corporation. In the case of an agreement to rent property from a public agency where the lessee's interest is held by the organization of unit owners of a leasehold condominium created under chapter one hundred and eighty- three A, and time-shares are created in the leasehold condominium under chapter one hundred and eighty- three B, the provisions of this section shall not apply to an owner of a time-share in the leasehold condominium who (i) acquires the time-share on or after a bona fide arms length transfer of such time- share made after the rental agreement with the public agency is executed and(ii) who holds less than three percent of the votes entitled to vote at the annual meeting of such organization of unit owners. A disclosure statement shall also be made in writing, under penalty of per jury, during the term of a rental agreement in case of any change of interest in such property, as provided for above, within thirty days of such change. Any official elected to public office in the commonwealth, or any employee of the division of capital asset management and maintenance disclosing beneficial interest in real property pursuant to this section, shall identify his position as part of the disclosure statement. The commissioner shall note the state ethics commission of such names, and shall make copies of any and all disclosure statements received available to the state ethics commission upon request. The commissioner shall keep a copy of each disclosure statement received available for public inspection during regular business hours. (9) This Disclosure Statement is hereby signed under penalties of perjury. Print Name of Disclosing Parry: (From Section 4, above) Authorized Signature of Disclosing Parry: Print Name and Title of Authorized Signer: Date: {A0455572.2} -1 0- ADDENDUM Parking Permit Regulations were adopted by the Board of Selectmen in February 1982 and amended in January 2000. EXCERPTS FROM "REGULATIONS FOR PERMIT PARKING" I. The permit is issued to an individual or a company (the permit holder) and may be used for the parking for one of up to five (5) authorized vehicles, the motor vehicle registration number of which is listed, by the permit holder, on the application form and shown on the permit. The permit may not be used with any other vehicle whose vehicle registration number is not listed on the permit. 3. The permit must be displayed on the inside of authorized vehicles so that the motor vehicle registration numbers may be read by a police officer. The permit shall be clipped to the sun visor on the driver's side of the vehicle. If the vehicle is parked in the outside row of a parking lot, the driver shall either: a.) back into the parking space and display the permit through the windshield, or b.) drive into the parking space and swing the visor so that the permit is displayed through the window in the door on the driver's side. If the permit is not displayed, a parking ticket may be issued for unauthorized parking in a restricted area. 4. Permits issued for the leased lots are valid after 6:00 p.m. and on Saturday in the Town owned lots. In case of a special event at any of the leased lots occurring during the leased period, the Police Department may authorize alternate arrangements, on a temporary basis, by specific notifications of, and at no additional cost to permit holders. Permit holders receive no other privileges for the use of town-operated parking spaces elsewhere in the Center; they must abide by all other traffic and parking rules including use of meters. 5. The permit holder is entitled to park in any space in the lot for which the permit is issued. 6. Permits are valid from 6:00 a.m. until 6:00 p.m. in the leased lots and 6:00 a.m. to 12:00 a.m. in the Town owned lots.No overnight parking is permitted between 12:01 a.m. and 5:59 a.m.in any lot. By Order of the Board of Selectmen January 24,2000 {A0455572.2I -1 1- IIIi���%%%%/ � ' '�'�%!ii / Sri/�r�' %,,;" �IIIV��//� � ��%��/ / � r „� ����� � ����� fr� '%'/�>/ � /� I ": /iJ, � /, .. „ /� r ,. r�" �� �� � � �� ������ �t�� ///����/Jii i�� � � �� � Y'� �� � ��. �, � , � � I �w �//�� �/t�l �II'�f�/��%��//// j u l/ ��� ,,, f,,r�� /�%/ �� / �� /, �� � ,,, ���/ N �, ,�, // � ,�,��, rf�/r / / y � r � >� ,� '�' r� �� � n�������% ��„ ��� ,,��� �/�' r, , , ,� iI � r r ,�, l� „,//�� � � / ,,,, /�/� % �j� , / l�r/�� �� / � ,,� � ��% , ��� ////'/ r�/�/� „ 'y� � '� "lfiii� ���/ � ,ilia%%/�Ij'��i/� ��i�% � '"1/���%��%%��!%���� r <, r/� ���� � �� � ,, �. ,/ ���i////���, , 11, t j/j�r/�j, , �;� , �� ,�„/�/ � �%,r/�1, ��%�� r it r�✓�ii %� irr r�� /,,,, ���� %�i „//ri �� i�� 1 / � / , i r, ��//�� i�- a„ -�,, ���/�%% it ���/� ����� die, �' or ii ,��„ //, � ' ra%//i%/%i/� j ,,,,, s z�;, r��� i/G/ r o r r�JJJI l � ;�'. %, I I', u � /��; rr-` � � Ir ���. Y �. l,,I Vu�� „f „� �, ,,, i°�N 1° !� lil �� i...li r/i u' �f� ull�� a iHni° r����/m�� �� /r%rl�lfn r V i� a�� ���; � � � I I N /;j r r � � V i ��y�rr o1 o r �ii/ri /r/�/ r �% i(� �//3/ IJ r ff//�rri `r�rr'N / r ���i ( %// / I III l f/�j/���/// I�uI ,.i �r!�r//r/ � i�, .I ��%" � „ , .�L r��,i i ri/ire iG ,, !r qe//.,v ��"� �/ 1 �r"�/!i i i rf0 j �/ r �. r %�/r rl r /i�� f ����(J / ��� � �� r �,�/,,, ,`�l � /%�j/ // /,ii- r ���%, ��% l �/, r/a% >�„/� r AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Discuss Polling Location: Precinct 9 (10 min.) PRESENTER: ITEM NUMBER: Nadie Rice, Town Clerk 1.6 SUMMARY: A vote is requested for this agenda item. Ms. Rice will discuss relocation of the polling location for Precinct 9, currently at the Hastings School, to another location during the Hastings construction project. Per State Statute, the Selectmen must designate polling locations. The Town Clerk has made arrangements to relocate Precinct 9 from the Hastings School to Keilty Hall at St. Brigid's Church during construction of the new school. She requests a vote of the Board for this relocation. SUGGESTED MOTION: Move to relocate the voting location for Precinct 9 to Keilty Hall at St. Brigid Church, located at 2001 Massachusetts Avenue, effective beginning with the State primary in September 2018. FOLLOW-UP: Town Clerk's O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 5/7/2018 7:40 p.m. ATTACHMENTS: Description Type Mom)..�d.bra ar ia, iG(ar4,tutiarnr ma.rg,am;rarg.TM Q"rtar4,rur[ ��ar(a,a,st[ra nr (:h>Ver Mom) O ;IK ...:_. __� Town of Lexington APRIM9"' Nathalie L. Rice, Town Clerk Phone: 781-698-4558 nrice a,lexin t�onma.gov fax: 781-861-2754 MEMO: Suzanne E. Barry, Chair, Board of Selectmen FROM: Nathalie Rice,Town Clerk DATE: May 3, 2018 RE: Precinct 9 Relocation Due to the construction of the new Maria Hastings School,the current Precinct 9 polling location will need to be relocated. Inquiries have been made to St. Brigid's Church at 2001 Massachusetts Avenue and Monsignor Garrity has graciously offered to let Lexington temporarily relocate Precinct 9 to Keilty Hall for the purposes of local and State elections. The Hall is an optimal location—only 1.1 miles from Hastings, with a generous sized room, handicapped access, storage for voting equipment and sufficient parking. Relocation to Keilty Hall will be needed through the November 3,2020 Federal election. In the spring of 2021, it is anticipated that the new Hastings School will be finished and site work and repaving completed. Elections on the following six dates are anticipated to be held in Keilty Hall: Sept. 4, 2018 - State Primary Nov. 6, 2018 - State Election Mar. 4,2019 - Annual Town Election Mar. 3, 2020- Annual Town Election/Pres. Primary Sept.tbd, 2020 - State Primary Nov. 3, 2020 - Federal Election Per MGL,Chp. 54, §24, the Selectmen must designate a polling place before its use, I am requesting that the Board vote to designate Keilty Hall at St. Brigid's Church, 2001 Massachusetts Avenue as the Precinct 9 polling location through the 2020 November Federal Election. I look forward to speaking with you about this matter and would be pleased to attend a Board of Selectmen's Meeting to answer any questions. It is my intent to distribute information via the Hastings listserve to all parents prior to the end of the school year. The Town Clerk's Office will notify all registered voters in Precinct 9 and conduct the customary notification on the Town's website,LexMedia and in the Minuteman. The assistance of the Chair in this matter has been greatly appreciated. Keilty Hall is an optimal location for this temporary relocation. Thank you, Na ie Rice,Town Clerk cc Kim Katzenback Carl Valente 1625 MASSACHUSETTS AVENUE LEXINGTON,MASSACHUSETTS 02420 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Presentation on 2018 Road Resurfacing Program(20 min.) PRESENTER: ITEM NUMBER: John Livsey, Town Engineer; Mike Sprague, Senior Civil Engineer 1.7 SUMMARY: No vote is requested for this agenda item. The Road resurfacing program will be presented including evaluation, network modeling, roadway selection, the treatment'toolbox' and the 2018 list of roadwork. This should provide an understanding of the methodology behind the program as well as current construction season list of roadways. 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Town of Lexington :•� % > ��P/r° � V , � WOBURN Massachusetts / 00 `f 1% /rl -� r/ �r �0 ,ion l l �Ir i � r Dig 1 / rl f l i / i '. 2i �/�G J �' ti l l rIt u Dui V1ddhSSTfi'R 4 em � '' Prepared for: IIIv r r 1d, John Livsey, P.E. 9 y / ............. a�amry ,� or" n w I LINCOLN � * gym „ erg �� 4 M� Town Engineer rvry �. anal" a �117 ` w u'✓iV ium N^ m y Date: February 19, 2018 n� AR'�..INGTON Date of Inspections: Nov. 2017 l/` �Ur WALTHAMrOR BELAY ONF �� 1 I>";LI'RCbMG,f;,4::bAtL1MUN HE r'TOGE'rHEi Introduction 100............. Background so ���� The Town of Lexington retained BETA Group, Inc. (BETA) to develop a Pavement Management Program (PMP)for its Town a �m fiu omprehensive study was with the maintained oal of roadways. establishing an extensive database of roadway ken 40 g g Y surface conditions in order to produce a prioritized list of improvements.The PMP is a planning tool intended to provide 20.. the foundation to manage the Town's roadway resources by combining professional engineering metrics with local institutional knowledge.These efforts resulted in the creation of Time(Years) a dynamic Capital Improvement Plan for the Town's roadway network. BETA and Town Staff worked together to identify goals with 1 regard to roadway network condition. Based on these discussions, it was clear that the Town was committed to maintaining and improving its roadway network.This could only ° be achieved by preserving and maintainingthe existing infrastructure to the greatest extent possible.0 Pavement Management Approach Pavement management is based on the theory of predicting roadway deterioration over time.This theory allows pavement managers to perform timely maintenance to the roadway system, extending the roadway's life in order to avoid more costly and extensive structural repairs.A key aspect of pavement management,as illustrated by the Pavement Deterioration Curve, is the recognition that roadways deteriorate in an accelerated fashion at particular times in the roadway lifecycle. Understanding this concept allows opportune decisions that yield the most cost-effective results. Implementing a PMP involves identification of the road network, evaluation of its surface conditions, and specification of its maintenance practices and associated repair costs. Roadway condition data is compiled to facilitate the calculation of a Road Surface Rating(RSR)for each street segment.This range includes a possible low value of 0 for a road characterized by a high severity of distress,and a possible maximum value of 100 for a road with no visible defects. Ultimately,the RSR value allows each roadway segment to be placed into a planning level repair category. Roadway Survey The roadway survey in Lexington, consisting of paved, town accepted roadways,was completed in the Fall of 2017. A total of 47.34 miles of roadway were inspected by BETA's field team accounting for approximately 1/3rd of the Town' overall roadway network(131.5 miles).The collection effort focused on the primary categories of roadway data including roadway length,width, segment start/end points, surface type, and pavement condition.The Town inspects 1/3rd of the Town every year to keep roadway data current. BETA's field inspection team, consisting of a trained pavement inspector and an assistant,conducted all inspections. The inventory was accomplished by driving each roadway segment and making visual observations of the different types of distresses for each segment.The severity and extent of each distress type was assessed and then recorded in the program following industry standards to calculate each respective RSR value.Additional roadway elements including curbing, sidewalks,striping, roadway width, and pavement material were also assessed as part of this inspection process and recorded in the database. I a Ol Upon completion of the survey,the overall RSR for Lexington's public roadway network was 79.33. The overall RSR represents a benchmark for performance measuring of the Town's pavement management program moving forward. If the overall RSR were to drop in the years to come,this would be a sign that the program needs to be adjusted or funding for the program may need to be increased. Repair strategies and associated unit costs were defined (as shown below)to develop the Backlog Summary.This summarizes both the mileage of roadway within each suggested repair method as well as the estimated cost based on unit prices for each repair method.The current backlog summary for the Town's roadway network is$13,579,775. This budgetary dollar figure represents the funding necessary if the Town were to perform all required maintenance for the Town's road network within the next year. ou iuipppp ppf opfp u�uui �����NNHIIII NII�Nhhhnh r r � i 60 53.73 I WE p 45 2&61 Reconstruction 0-20 $45.00 24.54 Rehabilitation 50-70 $14.00 30 / Preventative Maintenance 70-80 $6.00 Routine Maintenance 80-92 $1.00 15 5.74 Defer Maintenance 92-100 $0.00 5.36 3.82 4,17 1.77 3.3R6 4IN lN%Slip 1 , 0 il 0-10 10-20 20-30 30-40 40-50 50-60 60-70 70-&0 80-90 90-100 Backlog Summary Reconstruction 5.82 87,969 4.42% $3,958,621 Reclamation 9.24 151,324 7.03% $4,842,374 Rehabilitation 9.57 138,776 7.27% $1,942,862 Preventative Maintenance 24.54 384,079 18.66% $2,304,471 Routine Maintenance 33.35 531,447 25.36% $531,447 Defer Maintenance 48.99 730,979 37.25% b"M4pM F 3 1 ' 1 t �uu Capital Planning & Concluding Remarks A series of Cost Benefit Value(CBV) analyses were generated to serve as a tool to prioritize potential roadway projects for inclusion in a multi-year Capital Projected RSR By Year Improvement Plan (CIP).The development of a CIP will assist the Town in improving its network rating 82.a --- "-- --- --- ""— --- --- over time. ,u "' $3.OM 81.0 A 5-year forecast model was run to demonstrate how " u the network-level RSR for paved roadways would 80.0 $z.eM fluctuate over time under different funding scenarios. IX The model suggests that the Town secure $z 2M approximately$2.2 Million annual) to maintain the 79.0 pp Y Y current rating. However if the Town secures more $1.8M than $3.0 Million annually,the Network RSR is 78.0 projected to eclipse 80 bringing the Town closer to its $1.4M goal of maintaining the RSR in the 80's. 770 Jan 2018 2019 2020 2021 2022 2023 The PMP provides decision makers with a picture of 11 existing roadway conditions,a cost estimate to protect those paved roadways in good condition, and a recommended strategy to meet the Town's goals and objectives. Program Maintenance To best manage and update the Town's PMP Ilk database,the following practices are suggested: 1 BURLINGTON BEDFORD , • Post all annual roadway improvements into the database. Both the pavement condition rating and s �' WOBWBW repair history information should be entered. • Add any new roadway network descriptions to the database as soon as the Town accepts the roadways. y • Update repair method unit costs annually to provide A0)/& accurate work plan forecasts. • Assign one or more individuals to oversee system 4MIMCME9TEB upkeep and to request annual pavement condition updates. „ • Undertake annual street surveys on approximately o � " 1/3 of the road network. Roadways that have been LINDDLN i a�, rd 0/ Y repaired within the last season or roadways that fell rG into the reclaim category and have not been repaired can be screened from the updated total mileage. �� q��rvrmu AUBg ABLIN6TDW • Review developments in pavement technology that t " � _ �� 2 might offer a more cost effective alternative to pavement maintenance or rehabilitation over the WVALTHAM pavement's life cycle. BELMONT The Pavement Management Program will serve as a valuable instrument to the Town and facilitate a progressive approach to managing roadway infrastructure. nn m� flv^["l!()( (>,",,I il"W11,g0GL","fi'Wll'.:R o Y � ° °' to ° o°u .24 •o ' °•u � ,� �,o ,0.0 ��3 w•o �a'.; 0 iU. � o � � U a> .� � '" w.v � 88to cul aQ Ruo a o � '�to u o > a `� [��+ :��" 0O •O ou° �' .lul lu U ai 'O ,.w .� U ,�-. v bU YO ^ `° ,9,�.� o•O aUi.n '�" to N I,48wo Z4 is bo ar cj y �" U � �' �o Q ' 1 `�-••Ors v v >``" cj 2 CJ cj cq o .�.' N W N .- bq C•' cC C O N F' L'n ai '.O N W t4 � � ° - o w '� -cs .� w •� o a o ° c� � i p UQ .,��,,' .'✓ p er"' An to cC ,�' .4+ Wi-- c�C .� ti C:� toto o to CQ ftin' v� to t lul to t4 0 ° toto k F' �' F' F' o F' � � � U � •.�+ C�7� O O p .�' too Ca) sU-� p, cc1 F' W-7 orvo •bA ""' '.O � O U � � ° cyY N s-� '.O � N 'C .ti N N O q ¢- o�1 u o an o o 14, v aOytQ Loopo ° g � 60 taaMf nq w �U o a. r o �° 3 °U ''s,w��t9�n., ., ''� •�' .� o � � � .� � ��,'a�'i o � � a � .� � � 'M^, � � � �, � a�i �' � ,x '� " � z W a � W w w W ao o a U a o � N � 5 F s b R p b , Vdl, INI, ................I" Ac" .............. XJ ll"�................. M �d t •e� xx i E i� rr/ p I!C', ir o s , a e a.° Y, wR a' 6fd F �( 5�1 � e U_ C � m — u S ~ U U 0 i :5 K ro ro ro ro ro ro i a CL AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: January 1 - March 31 Quarterly Financial Report (15 min.) PRESENTER: ITEM Carolyn Kosnoff,Assistant Town NUMBER: Manager for Finance; Jennifer Hewitt, Budget Officer 1'8 SUMMARY: No vote is requested for this agenda item. See attached memorandum and tables regarding FY18 revenues and expenditures through March 31, 2018 for the general and enterprise fund operating budgets and revolving funds. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 5/7/2018 8:10 P.M. ATTACHMENTS: Description Type Q3 FY20118k m,optrons,Roporrt Mom) Rackup Matorrias at4oph, o x � APRIp If" MEMORANDUM TO: Board of Selectmen FROM: Carolyn Kosnoff, Assistant Town Manager for Finance Jennifer Hewitt, Budget Officer DATE: May 7, 2018 SUBJECT: FY2018, 3rd Quarter Budget Status Report Summary This report provides 3rd quarter analysis of Budget to Year-to-Date revenues and expenditures as of March 31, 2018 for FY2018 General and Enterprise Funds. The General Fund accounts for the Town's annual operating budget. Water, sewer and recreation/community programs are reflected in the Enterprise Funds. For the purpose of analysis, it is assumed that at the close of the 3rd quarter, approximately 75% of estimated revenues will have been collected, and that departments will have spent approximately 75% of their appropriation. Line item expenditures that exceed 75% are reviewed by staff to determine if there is a risk that the department will exceed its appropriation by the end of the fiscal year. In general, both expenditures and revenues are in line with expectations as of the end of the 3rd quarter. A detailed breakdown of revenue collections can be found on pages 7-10, with expenditures on pages 11-20. The summary table below indicates the total activity for these items: Summary of Operating Revenues and Expenditures Revenue (A) (B) (A -B) B/A Estimates Collections Uncollected %Collected General Fund $210,894,076 $ 173,398,568 $ 37,495,508 82% Enterprise Funds $ 23,164,961 $ 15,290,930 $ 7,874,031 66% (A) (B) (C) (D) (B+C)/A (B/A) Expenditures Revised %Used %Used Budget' Expenditures Encumbered Available (Exp.&Enc.) (Exp.Only) General Fund $195,853,260 $ 130,538,026 $ 8,684,879 $ 56,630,355 71% 67% Enterprise Funds $ 21,702,183 $ 15,575,151 $ 617,254 $ 5,509,778 75% 72% Grand Total $217,555,443 $ 146,113,177 $ 9,302,133 $ 62,140,134 71% 67% 'Incorporates$3,129,517 in supplemental appropriations approved at Special Town Meeting 2017-3 and 2018 Annual Town Meeting. FY2018, Quarter 3 Budget Status Report 1 General Fund Revenue Collections Revenue collections were largely in line with estimates. As of March 31, 2018, 82.22% or $173,398,568 of total estimated revenue for FY2018 ($210,894,076) had been collected. The majority of revenue (85%) is received from Property Tax receipts, which have recorded 81.54% of budgeted levels for the first three quarters. A breakdown of General Fund Revenue is shown below: Summary of Revenue Collections - General Fund (A) (B) (A-B) (B/A) FY2018 Revenue Collections Uncollected Percent Estimates' Collected Property Tax $ 176,724,815 $ 144,097,603 $32,627,213 81.540/ ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. State Aid $ 15,664,471 $ 11,786,478 $ 3,877,993 75.240/ ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Local Receipts $ 12,561,852 $ 11,571,550 $ 990,302 92.120/ ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Motor Vehicle Excise $ 4,815,240 $ 4,441,442 $ 373,798 92.2496 ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Other Excise (rrea/s,jet fuel, hotellnvte/ $ 1,352,189 $ 1,232,743 $ 119,446 91.17910 ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Penalties and Interest $ 301,000 $ 659,820 $ (358,820) 219.21 ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Payment in Lieu of Taxes(PILOTS) $ 596,000 $ 513,670 $ 82,330 86.19 ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Rentals of Town Buildings $ 328,635 $ 281,899 $ 46,736 85.78910 ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Departmental-School $ 450,600 $ 192,028 $ 258,572 42.62910 ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Departmental-Municipal $ 2,352,188 $ 1,861,277 $ 490,911 79.13910 ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Licenses&Permits $ 1,812,570 $ 1,437,849 $ 374,721 79.33910 Special Assessments $ 17,830 $ 22,167 $ (4,337) 124.33910 ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Fines and Forfeitures $ 235,600 $ 160,360 $ 75,241 68.06910 Investment Income $ 300,000 $ 622,411 $ (322,411) 207.47916 ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Misc. Non-recurring Revenue $ - $ 145,884 $ (145,884) --- ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Lnterfund Operating Transfers $ 5,942,938 $ 5,942,938 $ - 100.000/ Total General Fund Revenue $ 210,894,076 $ 173,398,568 $37,495,508 82.220/ 'Does not include Free Cash appropriated under Article 4 to support the FY2018 Operating Budget Explanation of Significant Variances 1. Property Tax— Reflects the pre-payments received at the end of December, which included payments for tax bills due in February and May. The Treasurer's office has been processing a larger number of refunds than normal due to double-payments received from taxpayers in December and mortgage companies in February. 2. Motor Vehicle Excise —The high revenue level reflects the first commitment (billing) in February, which is typically for all vehicles registered in Town. 3. Other Excise — Category appears to be on-track to slightly exceed revenue projections. 4. Penalties and Interest —The Treasurer's Office continues to see the results from an initiative to collect back taxes, which typically includes significant interest expenses accrued over the years of unpaid property taxes. FY2018, Quarter 3 Budget Status Report 2 5. Payment in Lieu of Taxes (PILOTs) — Reflects a $58,390 PILOT payment for the Hartwell solar arrays for FY2018. Going forward, this PILOT will be captured in Personal Property taxes due to DOR policy. 6. Rentals of Town Buildings— Reflects renegotiation of lease payments for cell towers on town locations. 7. Departmental — School —The largest driver of school revenue is from Medicaid reimbursements, which are concentrated at the end of the year. 8. Special Assessments —The betterment charges are included in the Q3 tax bill due in February, and include an option for taxpayers to pre-pay the charges, which is typically done at the time of a property sale, if not earlier. 9. Fines and Forfeitures — This is primarily made up of parking fines, which have experienced a decline since the new parking policies were implemented. 10. Investment Income —The Treasurer reports an improving rate environment for Town deposits. In addition, the Town issued $30M in BANs in June which were spent down over the Summer and Fall, but the balance earned interest until expended. Genera/Fund Expenditures As of March 315t, 66.7% of the FY2018 General Fund budget of $195,853,260 has been expended and 71.1% has been expended or encumbered leaving $56,630,355 of the budget available for spending in the 4t" quarter. Expenditures represent actual payments made for goods and services and encumbrances are reservations of budgets for goods or services ordered but yet to be delivered and/or invoiced. Staff has completed a detailed review and analysis of those line items exceeding 75% of budget as of March 31st. A few budget line items were adjusted at Annual Town Meeting and staff expect to present transfers from the salary reserve, detailed below. The Snow Removal budget is currently in deficit of approximately $365,000, of which we expect to carry approximately $300,000 into FY2019, as anticipated in the approved budget. With these few exceptions, we do not expect any departments to exceed their appropriations at the end of the fiscal year. A breakdown of the General Fund Operating Budget is shown below: Summary of Operating Expenditures -General Fund (A) (B) (C) (D) (B+C)/A (B/A) Revised %Used %Used Budget' Expenditures Encumbered Available (Exp.&Enc.) (Exp.Only) Education $103,325,533 $ 65,060,768 $ 5,983,478 $ 32,281,286 68.8% 63.0% Shared Expenses $ 56,999,669 $ 41,001,487 $ 548,878 $ 15,449,304 72.9% 71.9% Municipal $ 35,528,058 $ 24,475,770 $ 2,152,523 $ 8,899,765 75.0% 68.9% Total $195,853,260 $ 130,538,026 $ 8,684,879 $ 56,630,355 71.1% 66.7% 'Incorporates$3,129,517 in supplemental appropriations approved at Special Town Meeting 2017-3 and 2018 Annual Town Meeting. Explanation of Significant Variances 1. Education is heavily weighted (84.5%) towards personal services. The majority of staff begin in late August and work through June. As a result, personal service spending does not follow the expectation for 75% spent. As of March 31st, 15 of 22 paychecks had been issued (68%), and personal services spending is at 64.4% of budgeted levels. 2. Shared Expenses — none. FY2018, Quarter 3 Budget Status Report 3 3. Municipal — While a small number of salary line items have spent more than 75% of their total year's budget, this is primarily attributed to salary adjustments that were not built into the FY2018 budget projections such as retro payments for contract settlements and retirement buybacks. In particular, Police and Fire will require transfers from the Salary Adjustment account to offset retro payments and higher contract rates. We anticipate submitting transfer requests to the Board in early June for approximately $1,000,000. Enterprise Fund Revenue Collections As of March 31, 2018, 66.01% or $15,290,930 of total estimated revenue for FY2018 ($23,164,961) had been collected. A breakdown of Enterprise Fund Revenue, by fund, is shown below: Summary of Revenue Collections - Enterprise Funds (A) (B) (A-B) (B/A) FY2O18 Revenue Collections Uncollected Percent Estimates* Collected Water Charges for Services $ 10,334,984 $ 7,333,901 $ 3,001,083 70.96% Non-Rate Revenue $ 314,675 $ 336,908 $ (22,233) 107.07% Retained Earnings $ 73,000 $ 73,000 $ - 100.00% Total Water $ 10,722,659 $ 7,743,808 $ 2,978,851 72.220/ Sewer Charges for Services $ 9,319,514 $ 5,537,535 $ 3,781,979 59.42% Non-Rate Revenue $ 363,000 $ 346,438 $ 16,562 95.44% Retained Earnings $ - $ - $ - -- Total Sewer $ 9,682,514 $ 5,883,972 $ 3,798,542 60.770/ Recreation and Community Programs Fees for Services $ 2,381,488 $ 1,284,121 $ 1,097,367 53.92% Non-Fee Revenues $ 3,300 $ 4,028 $ (728) 122.07% Retained Earnings $ 375,000 $ 375,000 $ - 100.00% Total Recreation/CP $ 2,759,788 $ 1,663,149 $ 1,096,639 60.260/ Total Enterprise Fund Revenue $ 23,164,961 $15,290,930 $ 7,874,031 66.01°/ *Inclusive of revenue to fund indirect costs. Explanation of Significant Variances 1. Water— Charges for Services reflects the first billing cycle for FY2018; water bills for the second billing cycle are being issued over the next few weeks. Staff project that budgeted revenues will be met or exceeded. 2. Sewer—As with Water, the Sewer Charges for Service reflect only one of the two billing cycles. Staff are reviewing billing details to develop a more accurate projection for end of year revenue. Initial results indicate that the higher level of abatements being requested and approved, as well as a slightly lower level of usage, may result in revenues coming in at or slightly below budgeted levels. Staff will continue to refine their analysis to understand the underlying causes and make adjustments as needed. FY2O18, Quarter 3 Budget Status Report 4 3. Recreation/CP — Recreation fee revenues are at 53.9% of budgeted levels due to multiple factors. A significant portion of revenue is received from Pool Pass and Summer Camp registrations in the 4t" quarter. In addition, the volume of receipts in March has delayed bank reconciliations and the finance staff's posting of March revenues in MUNIS (approximately $255,000). Most revenues are collected via credit card payments in Sportsman, and staff have been actively monitoring receipts, which are on-track to meet targets by the end of the year. Enterprise Fund Expenditures As of March 31st, 71.8% of the FY2018 Enterprise Fund budgets of $21,702,183 has been expended and 74.6% has been expended or encumbered, leaving $5,509,778 of the budget available for spending in the 4t" quarter. A breakdown of the Enterprise Fund Operating Budgets is shown below: Summary of Operating Expenditures -Enterprise Funds (A) (B) (C) (D) (B+C)/A (B/A) Revised %Used %Used Budget* Expenditures Encumbered Available (Exp.&Enc.) (Exp.Only) Water* $ 9,845,467 $ 7,102,393 $ 161,656 $ 2,581,418 73.8% 72.1% Sewer* $ 9,131,602 $ 6,553,062 $ 141,014 $ 2,437,527 73.3% 71.8% Recreation/CP* $ 2,725,114 $ 1,919,697 $ 314,584 $ 490,834 82.0% 70.4% Total $ 21,702,183 $ 15,575,151 $ 617,254 $ 5,509,778 74.6% 71.8% *Exclusive of indirect costs Explanation of Significant Variances 1. Water/Sewer— none. 2. Recreation/CP — none. FY2018, Quarter 3 Budget Status Report 5 Revolving Fund Revenues and Expenditures For the first time, this report reflects the current status of Revolving Funds. Generally, these funds maintain a small balance from year to year, and generate revenue during the year that covers expenses. By law, Revolving Funds are not authorized to spend more than authorized at Town Meeting, and cannot spend more than they have in available revenue. In FY2018 there are 12 active revolving funds, listed below. The PEG Access Fund is transitioning to a Special Revenue Fund in the FY2019 budget. A B C D E YTD YTD Beginning Revenue - Spending- Current Fund March 31, March 31, Balance FY2018 Revolving Fund Department Balance 2018 2018 Encumbered (A+B+C+D) Authorization School Bus Transportation Schools $ 541,378 $ 698,554 $ 689,143 $ 463,502 $ 87,288 $ 1,150,000 Building Rental Revolving Facilities $ 179,684 $ 345,206 $ 354,246 $ - $ 170,644 $ 525,000 Fund DPW Burial Containers Public Works $ 201,183 $ 31,485 $ 16,390 $ 13,940 $ 202,338 $ 40,000 Lexington Tree Fund Public Works $ 27,719 $ 12,150 $ 24,500 $ 500 $ 14,869 $ 45,000 DPW Compost Operations Public Works $1,011,139 $ 378,201 $ 604,874 $ 36,212 $ 748,254 $ 897,000 Minuteman Household Public Works $ 57,364 $ 81,039 $ 92,997 $ 192 $ 45,215 $ 180,000 Hazardous Waste Program Regional Cache-Hartwell public Works $ 17,751 $ 4,264 $ 1,879 $ - $ 20,136 $ 10,000 Avenue Senior Services Program Human $ 64,813 $ 26,945 $ 43,629 $ - $ 48,129 $ 50,000 Services Health Programs Land Use $ 70,983 $ 16,276 $ 11,435 $ - $ 75,824 $ 14,000 Tourism/Liberty Ride Land Use $ 18,306 $ 141,790 $ 135,919 $ 32,705 $ (8,528) $ 285,000 Visitors Center Land Use $ 25,110 $ 128,623 $ 151,200 $ - $ 2,533 $ 202,000 PEG Access Selectmen $1,280,300 $ 512,977 $ 349,923 $ 215,355 $1,227,999 $ 570,086 Explanation of Significant Variances 1. Compost Operations - significant revenue is generated in the Spring from contractor permits. The Hartwell Avenue operation continues to diversify to replace lost revenues from the Arlington MCA. The authorization reflects $140,000 in revenues and expenditures for replacing compost bins that were moved as part of the solar installation, and funded by the solar vendor. 2. Health Programs- revenues continue to be strong from reimbursements for flu and other vaccines. The FY2019 budget increased the annual authorization to $45,000. 3. Tourism/Liberty Ride - staff continue to monitor the revenues and expenditures for this enterprise. 4. Visitors Center- staff continue to monitor the revenues and expenditures for this enterprise. The Economic Development budget will contribute $18,000 for supplies, as planned in the FY2018 budget, and an authorization increase may be needed before the end of the year. 5. PEG Access - Due to a new contract with LexMedia, the amounts originally authorized for the fund will be insufficient for all expenditures. An authorization increase will be brought before the Board in May or June. FY2018, Quarter 3 Budget Status Report 6 FY2018 3rd Quarter General Fund Revenue Report ]PROPERTYTAX FY2018 Revenue Collections as of Uncollected as of Percent PERSONAL PROPERTY TAX from Recap 3/31/2018 3/31/2018 Collected 10010020 1 41118 18 PERSONAL PROPERTY TAX $ 5,424,381 1 $ 4,213,710 1 $ 1,210,671 1 77.68% 10010020 1 1 PRIOR YEARS PERSONAL PROPERTY TAX 1 1 $ 15,677 $ 15,677 --- TOTAL PERSONAL PROPERTY $ 5,424,381 1 $ 4,229,387 1 $ 1,194,9941 77.97% REAL ESTATE TAXES 10010030 41218 18 REAL ESTATE TAX $ 171,300,434 $ 138,104,208 $ 33,196,226 80.62% 10010030 41217 17 REAL ESTATE TAX $ 774,757 $ 774,757 --- 10010030 41216 16 REAL ESTATE TAX $ 24,780 $ (24,780) --- 10010030 41215 15 REAL ESTATE TAX $ (1,506 $ 1,506 --- 10010030 41207 07 REAL ESTATE TAX $ 1,993 $ (1,993) --- 10010030 41212 12 REAL ESTATE TAX 1 $ 35,000 $ 35,000 1 --- 10010030 1 41451 1 DEFERRED TAXES 1 $ 162,618 $ (162,618) 10010040 1 41420 ITAX LIENS/TITLES REDEEMED $ 836,367 1 $ 836,367 --- TOTAL REAL ESTATE 1 $ 171,300,4341$ 139,868,215 1 $ 31,432,219 1 81.65% TOTAL -•P REVENUE FROM STATE-CHERRY SHEET FY2018 Revenue Collections as of Uncollected as of Percent from Recap 3/31/2018 3/31/2018 Collected 10010130 46204 CH 70 SCHOOL AID $ 13,998,894 $ 10,499,166 $ 3,499,728 75% 10010130 46209 CHARTER SCHOOL ASSESSMENT $ 8,767 $ 3,638 $ 5,129 41% 10010130 46602 VETERANS BENEFITS CH 115 $ 54,912 $ 44,432 $ 10,480 81% 10010130 46605 LOTTERY AID $ 1,531,029 $ 1,148,265 $ 382,764 75% 10010130 46102 EXEMPTIONS-VET,BLIND,ELD,SURV $ 70,869 $ 90,977 $ 20,108 128% TOTAL MOTOR VEHICLE EXCISE TAX FY2018 Revenue Collections as of Uncollected as of Percent from Recap 3/31/2018 3/31/2018 Collected 10010050 41518 18 MVE TAX $ 4,815,240 $ 3,679,857 $ 1,135,382 76.42% 10010050 41504 04 MVE TAX $ 12 $ 12 --- 10010050 41505 05 MVE TAX $ 96 $ 96 --- 10010050 41506 06 MVE TAX $ 46 $ 46 --- 10010050 41508 08 MVE TAX $ 86 $ 86 --- 10010050 41510 110 MVE TAX $ 671 $ 671 --- 10010050 41511 Ill MVE TAX $ 317 $ 317 --- 10010050 41512 112 MVE TAX $ 85 $ (85) --- 10010050 41513 113 MVE TAX $ 683 $ 683 --- 10010050 41514 14 MVE TAX $ 184 $ (184) --- 10010050 41515 15 MVE TAX $ 3,405 $ 3,405 10010050 41516 16 MVE TAX $ 7,965 $ (7,965) --- 10010050 41517 17 MVE TAX $ 754,431 1 $ 754,431 --- 10010050 41570 MVE TAX-PRIORY RS $ 414 $ 414 --- TOTAL MOTOR• FY2018 Revenue Collections as of Uncollected as of Percent from Recap 3/31/2018 3/31/2018 Collected 10010080 1 41901 10THER EXCISE-HOTEL/MOTEL 1 $ 838,189 $ 727,017 $ 111,172 86.74% 10010080 1 41902 10THER EXCISE-JET FUEL 1 $ 80,000 1 $ 159,185 Is 79,185 198.98% 10010080 41903 OTHER EXCISE-MEALS TAX 1 $ 434,0001 $ 346,541 1 $ 87,4591 79.85% TOTALOTHER 7 PENALTIES&INTEREST FY2018 Revenue Collections as of Uncollected as of Percent from Recap 3/31/2018 3/31/2018 Collected 10010060 41701 PEN&INT PP TAX $ 11,000 $ 2,886 $ 8,1141 26.24% 10010060 41702 PEN&INT RE TAX $ 190,000 $ 140,662 $ 49,338 74.03% 10010060 41703 PEN&INT TAX LIENS $ 50,000 $ 493,168 $ (443,168) 986.34% 10010060 41704 PEN&INT MVE TAX $ 50,000 $ 23,104 $ 26,896 46.21% TOTAL • 000 PAYMENT IN LIEU OF • FY2018 Revenue Collections as of Uncollected as of Percent from Recap 3/31/2018 3/31/2018 Collected 10010070 1 41801 1 PAYMENT IN LIEU OF TAXES 1 $ 596,0001 $ 513,6701 $ 82,330 86.19% TOTALOF • 000 FY2018 Revenue Collections as of Uncollected as of Percent from Recap 3/31/2018 3/31/2018 Collected 10010090 43298 CELL TOWER REVENUE $ 242,000 $ 221,799 $ 20,201 91.65% 10010100 43601 RENTALS OF TOWN BUILDINGS $ 86,635 $ 60,099 $ 26,536 69.37% TOTAL DEPARTMENTAL-SCHOOLS FY2018 Revenue Collections as of Uncollected as of Percent from Recap 3/31/2018 3/31/2018 Collected 10010200 43299 MISC. FEES $ - $ 50 $ 50 10010200 43301 ERATE REVENUE $ 9,600 $ - $ 9,600 0% 10010200 43401 TUITION $ - $ 5,000 $ 5,000 --- 10010200 43406 TRANSCRIPT FEES $ 29,000 $ 2,348 $ 26,652 8% 10010200 48403 MEDICAID REIMBURSEMENT $ 400,000 $ 157,008 $ 242,992 39% 10010200 43405 STUDENT PARKING FEES 1 $ 12,000 $ 15,221 $ 3,221 127% 10010200 43407 1 HOMELESS STUDENT TRANSPORTATION $ - $ 12,402 $ 12,402 TOTAL •EPARTMENTAL-SCHOOLS $ 450,600 DEPARTMENTAL-MUNICIPAL FY2018 Revenue Collections as of Uncollected as of Percent from Recap 3/31/2018 3/31/2018 Collected 10010090 42701 FIRE DEPT REC-AMBULANCE FEES $ 1,200,000 $ 984,339 $ 215,661 82.03% 10010090 42702 FIRE DEPT REC-FIRE ALARM FEES $ 13,650 $ 1,300 $ 12,350 9.52% 10010090 42703 POLICE DEPT REC-HOUSE ALARMS $ 14,000 $ 7,040 $ 6,960 50.29% 10010090 43202 CERTIFICATE OF REDEMPTION $ 78 $ 80 $ 2 102.56% 10010090 43205 MUNICIPAL LIEN CERTIFICATES $ 33,000 $ 20,158 $ 12,842 61.08% 10010090 43210 1 PROTECTED TREE FEES $ 23,000 $ 4,420 $ 18,580 19.22% 10010090 43213 FEES FOR ENGINEERING SERVICES $ 200 $ 84 $ 116 42.00% 10010090 43219 BATTLE GREEN CHARTERS $ 500 $ 687 $ (187) 137.43% 10010090 43221 LEXPRESS FARES $ 68,000 $ 57,439 $ 10,561 84.47% 10010090 43226 FIRE FEE-CERT OF COMPLIANCE $ 33,000 $ 19,250 $ 13,750 58.33% 10010090 43227 TOWN CLERK FEE $ 35,900 $ 27,224 $ 8,676 75.83% 10010090 43228 POLICE DEPT FEE $ 62,000 $ 64,957 $ 2,957 104.77% 10010090 43229 REGISTRY SURCHARGE FEE $ 28,000 $ 13,540 $ 14,460 48.36% 10010090 43230 IDPW FEES FOR SERVICE $ 500 $ 378 $ 122 75.60% 10010090 43231 1P.B. FILING&REVIEW FEES $ 21,800 $ 34,500 $ 12,700 158.26% 10010090 43232 1 B&Z MICROFILM FEES $ 12,000 $ 9,135 $ 2,865 76.13% 10010090 43233 B.O.A. HEARING FEES $ 13,700 $ 6,810 $ 6,890 49.71% 10010090 43234 P.B. SALE OF MAPS&DEV. REGUL $ 240 $ - $ 240 0.00% 10010090 43235 ANR PLAN FILING FEES $ 470 $ 6,000 $ 5,530 1276.60% 10010090 43236 RENTAL CAR SURCHARGE FEES $ 3,000 $ 2,053 $ 947 68.42% 10010090 43238 CONSERVATION FEES $ 31,000 $ 29,129 $ 1,871 93.97% 10010090 43240 CEMETERY PREPARATION $ 115,000 $ 126,102 $ 11,102 109.65% 10010090 43299 MISC. FEES $ 26,500 $ 1,873 $ 24,627 7.07% 10010090 43302 AVALON BAY MONITORING SERVICES $ 9,650 $ - $ 9,650 0.00% 10010090 43547 TRENCH PERMIT FEES $ 7,000 $ 3,500 $ 3,500 50.00% 10010090 43550 NET METERING CREDIT REVENUE $ 600,000 $ 441,280 $ 158,720 73.55% TOTAL •- 8 LICENSE&PERMITS FY2018 Revenue Collections as of Uncollected as of Percent from Recap 3/31/2018 3/31/2018 Collected 10010120 44105 ALCOHOL&BEVERAGE LIC $ 79,400 $ 82,070 $ (2,670) 103.36% 10010120 44201 BUILDING PERMITS $ 1,200,000 $ 1,001,065 $ 198,935 83.42% 10010120 44202 GAS PERMITS $ 28,800 $ 15,263 $ 13,537 53.00% 10010120 44203 WIRING PERMITS $ 200,000 $ 156,143 $ 43,857 78.07% 10010120 44204 PLUMBING PERMITS $ 64,000 $ 43,376 $ 20,624 67.78% 10010120 44205 SHEET METAL PERMITS $ 19,000 $ 2,016 $ 16,984 10.61% 10010120 44224 MECHANICAL PERMITS $ 35,000 $ 2,580 $ 32,420 7.37% 10010120 44225 SELECTMAN'S LIC.&PERMITS $ 1,000 $ 2,020 $ (1,020) 202.00% 10010120 44227 BOARD OF HEALTH LIC&PERMITS $ 48,000 $ 13,380 $ 34,620 27.88% 10010120 44229 FIRE DEPT LIC. &PERMITS $ 33,000 $ 28,720 $ 4,280 87.03% 10010120 44230 B&Z MISC PERMITS $ 6,800 $ 6,688 $ 112 98.35% 10010120 44253 CABLE FRANCHISE LICENSE $ 4,500 $ 4,156 $ 345 92.34% 10010120 44258 FIREARMS LICENSE $ 2,350 $ 1,500 $ 850 63.83% 10010120 44290 ITOWN CLERK'S LIC&PERMITS $ 48,000 $ 21,905 $ 26,095 45.64% 10010120 44293 DPW STREET OPENING PERMITS $ 38,000 $ 54,814 $ (16,814) 144.25% 10010120 44294 RIGHT OF WAY OBSTRUCTION $ - $ 100 $ (100) --- 10010120 44295 STORM WATER/DRAIN PERMIT $ - $ 1,157 $ 1,157 --- 10010120 44296 DRAIN LAYERS LICENSE $ 1,220 $ 600 $ 620 49.18% 10010120 44299 MISC. LICENSE&PERMITS 1 $ 3,500 $ 297 1 $ 3,2031 8.48% TOTAL SPECIAL ASSESSMENTS FY2018 Revenue Collections as of Uncollected as of Percent from Recap 3/31/2018 3/31/2018 Collected 10010160 1 47502 ISTREET BETTERMENT 1 $ 17,8301 $ 22,167 $ 4,337 124.33% TOTAL FORFEITURESFINES& FY2018 Revenue Collections as of Uncollected as of Percent from Recap 3/31/2018 3/31/2018 Collected 10010150 46801 COURT FINES $ 3,600 $ 1,494 $ 2,1061 41.50% 10010170 47702 PARKING FINES $ 82,000 $ 47,628 $ 34,372 1 58.08% 10010170 47704 NON CRIMINAL FINES $ 10,000 $ 11,535 $ 1,535 115.35% 10010170 47706 REGISTRY CMVI $ 140,000 $ 99,703 $ 40,298 1 71.22% TOTAL •- 00 $ 160,360 $ 75,241 68.06% INCOMEINVESTMENT FY2018 Revenue Collections as of Uncollected as of Percent from Recap 3/31/2018 3/31/2018 Collected 10010180 1 48211 JINT EARNED ON SAVINGS 1 $ 300,0001 $ 622,411 1 $ (322,411)1 207.47% TOTAL • 300,000 MISCELLANEOUSNON-RECURRING 10010090 1 43300 IMISC NON-RECURRING REVENUE 1 $ 133,120 $ 133,120 --- 10010140 1 46807 IRECOVERIES FROM STATE 1 $ 1 $ 2,4631 $ 2,463 --- 10010140 1 46814 JEXTRA POLLING HOURS 1 $ 1 $ 10,301 $ 10,301 TOTAL • OPERATING FY2018 Revenue Collections as of Uncollected as of Percent from Recap 3/31/2018 3/31/2018 Collected 10010190 49724 TRANSFERS FROM OTHER SPEC REV $ 428,700 $ 428,700 $ 100.00% 10010190 49760 TRANSFERS FROM SEWER ENT FUND $ 546,827 $ 546,827 $ 100.00% 10010190 49761 TRANSFERS FROM WATER ENT FUND $ 872,465 $ 872,465 $ 100.00% 10010190 49770 TRANSFERS FROM RECREATION ENT $ 254,826 $ 254,826 $ 100.00% 10010190 49 '83 TRANSFER FROM TRUST FUNDS $ 3,840,120 $ 3,840,120 $ 100.00% TOTAL • •• 100.00% TOTALGRAND TOTAL •0 TOTALGRAND 9 FY2018 3rd Quarter Enterprise Funds Revenue Report SEWER MUNICIPAL REVENUES FY2018 Revenue Collections as Percent Estimates of 3/31/2018 Uncollected Collected 600105001 42101 ISEWER USER CHARGES $ 9,319,5141 $ 5,537,5351 $ 3,781,9791 59.42% SEWER NON-RATE REVENUE 1 $ 363,0001 $ 346,438 1 $ 16,5621 95.44% RETAINED EARNINGS 1 $ - $ - $ - --- • WATER MUNICIPAL REVENUES FY2018 Revenue Collections as Percent Estimates of 3/31/2018 Uncollected Collected 610105001 42102 IWATER USER CHARGES $ 10,334,984 $ 7,333,901 1 $ 3,001,083 70.96% WATER NON-RATE REVENUE $ 314,675 $ 336,908 1 $ 22,233 107.07% RETAINED EARNINGS $ 73,000 1 $ 73,000 $ - 100.00% TOTAL :0: RECREATION FY2018 Revenue Collections as Percent Estimates of 3/31/2018 Uncollected Collected 70010500 42450 RECREATION USER CHARGES $ 1,073,235 $ 608,736 $ 464,499 56.72% 70010500 42460 COMMUNITY CTR REVENUE $ 533,253 $ 219,462 $ 313,791 41.16% 70010500 42470 GOLF USER CHARGES $ 775,000 $ 455,922 $ 319,078 58.83% 70010500 48211 INT EARNED ON SAVINGS $ 3,300 $ 4,028 $ 728 122.07% RETAINED EARNINGS $ 375,000 $ 375,000 $ - 100.00% TOTAL • TOTAL •0 10 U O 10 N Uth O O - - Uy C a O Ln 00 Ln �o m -1 O m r, = Ln = N a) Lr) zT r-I r, m r, 00 l0 a) l0 l n l 0 L0 c K l0 I.!) v c K 00 v c K l0 I.!) 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PRESENTER: ITEM Mr. Pato; Carl F. Valente, Town NUMBER: Manager; Carolyn Kosnoff,Assistant Town Manager for Finance 1'9 SUMMARY: No vote is requested for this agenda item. The Board of Selectmen previously voted to reject the provisions of Mass. General Law Chapter 59, section 21), which imposes a supplemental property tax assessment on certain improvement to real estate constructed after January 1 of each year, for construction projects where occupancy permit is issued. Mr. Pato and Finance staff reviewed whether the Town should adopt this section of the law. Based on Mr. Pato's analysis, it appears that adoption of this statute will increase the amount of property taxes assessed in the first year after a new property is available for occupancy. Adopting this statute will impact some staff workflow since the assessing of these new properties will take place during the time of the year when abatement applications and statutory exemptions must be processed. We believe, however, that with filling two recent vacancies in the Assessing Office we can accommodate this additional workload. In consultation with Mr. Pato, staff is recommending that the Board accept public comment on the implementation of this State statute. Should the Board choose to accept this statute, it must do so by June 30, 2018 to implement in FY2019. SUGGESTED MOTION: NA FOLLOW-UP: TBD DATE AND APPROXIMATE TIME ON AGENDA: 5/7/2018 8:25 p.m. ATTACHMENTS: Description Type Ana ysYs;M'Q rsrsmcias �utiui a t Rackup Matorrks( 20C(3 Vote not to adopt Rackup Matorrks( Adopting Supplemental Tax Assessment on New Construction in Lexington To: Board of Selectmen From:Joe Pato Date: 3/9/2017 1 SUMMARY .............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Mass General Law Ch. 59 §2D provides that "whenever in any fiscal year real estate improved in assessed value by over 50 per cent excluding the value of the land by new construction is issued a temporary or permanent occupancy permit after January 1 in any year,the owner of the real estate shall pay a pro rata amount or amounts...." In 2003 the Lexington Board of Selectmen voted to reject the provisions of this law. In response to requests at the 2016 Annual Town Meeting,the Board of Selectmen is investigating revoking the 2003 rejection.This note identifies the potential incremental revenue resulting in rescission of the rejection. An analysis of the assessments of properties issued a certificate of occupancy between Jan 1 and June 30 of each of the past 3 fiscal years suggests that there is a non-trivial amount of additional revenue that the Town can raise by availing itself of this statute. Number Number with Conserv. of CO >50% Total With > during increase Incremental Incremental Conservative 50% Fiscal Year H2 in value* Value (>50%) Revenue Calculation increase FY16 38 32 $ 24,943,900.00 $ 109,734.38 $ 94,210.78 32 FY15 66 51 $37,687,000.00 $ 123,744.23 $ 121,020.61 47 FY14 33 22 $ 13,498,000.00 $ 39,001.54 $ 38,511.85 21 3-year totals: $ 272,480.15 $ 253,743.24 Table. :Potential Incremental revenue due to 142 CO issuance - 1- 3/9/2017 2 METHODOLOGY .............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. Staff provided a dataset of all Certificates of Occupancy issued for FY14, FY15, and FY16.The assessed as reported in the vision online assessment portal was used to determine assessed values for these properties.The value for the improvements on each of those properties in the fiscal year the CO was issued was compared with the assessed value of the improvements on the same property in the following year. When the value of the improvements on a property increased between the relevant fiscal years,this increase was treated as the incremental value due to the improvements related to the certificate of occupancy.The incremental tax revenue was then calculated by pro-rating the amount over the fiscal year and multiplying by the appropriate tax rate. In addition a conservative calculation is included in the tables above.This reduces the valuation of the subsequent year's assessment by 10%to account for general market price increases.This reduces the value and eliminates a few properties from consideration when the incremental value falls below 50%of the previous assessment. -2- 3/9/2017 (City/T'own) J` � NOTICE OF RE•)EMON 'General LAWS Chapter 59§2D (Supplemental Assessment of New Construction) i I The Commissioner of Revenue is hereby notified that the.Cfty/Town of ��Xl�16 7a by vote of the Board of Selectmen,. rejected the provisions of General s Chapter 59§2D. The rejection applies for fiscal years that begin onor after July (City/T-own Clerk) (Date) PLEASE ATTACH A CERTIFIED COPY OF-THE VOTE.AND SUBh'flT TO: Bureau of Accounts Division'of Local Services P.O.Box 55490 Boston MA 02205-5490 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Authorize Creation of 100th Anniversary of World War 1 Gift Account (5 min.) PRESENTER: ITEM NUMBER: Carolyn Kosnoff,Assistant Town Manager for Finance 1.10 SUMMARY: A vote is requested for this agenda item. The committee working on the commemoration of the 100th Anniversary of World War 1 would like to begin fundraising to underwrite costs for this celebration. A vote of the Board of Selectmen is requested to create this gift account and to authorize the Comptroller to establish any necessary procedures for the solicitation of donations and expenditure of funds. SUGGESTED MOTION: Move to authorize the Comptroller to create the 100th Anniversary of W W 1 Gift Account and further, to establish any necessary procedures for overseeing fund-raising and review of expenditures as deemed necessary. FOLLOW-UP: Comptroller's Office DATE AND APPROXIMATE TIME ON AGENDA: 5/7/2018 8:35 p.m. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Discuss Charge/Membership/Timeline -Article 42 Ad Hoc Committee (10 min.) PRESENTER: ITEM NUMBER: Board Discussion I.11 SUMMARY: No vote is requested for this agenda item. The Board has requested that staff draft a charge for the Article 42-Balanced Housing ad hoc committee. The Planning Board is meeting on May 10 and, through its Chairman, has requested to also review this draft. SUGGESTED MOTION: NA FOLLOW-UP: Staff will revise committee charge based on Board comments. DATE AND APPROXIMATE TIME ON AGENDA: 5/7/2018 8:40 p.m. ATTACHMENTS: Description Type QDirafl Eke;.Hoc Cbnnn kt a C1,ujgo Rackup Matorrian DRAFT 5/3/18 Special Permit Residential Development (SPRD)Zoning Bylaw Amendment Ad hoc Committee Members: TBD If possible, members should include residents or individuals working in Lexington who have background or experience in: • Residential development or construction; • Residential real estate marketing or sales; • Affordable housing development or construction; • Land use planning or engineering; • Interested residents as determined by theBoard of Selectmen The Committee will also include: • A member of the Board of Selectmen • A member of the Planning Board While not part of the Committee, the following committees are invited to recommend a non- voting liaison: • Capital Expenditures Committee • Appropriation Committee Appointed by: Board of Selectmen and Planning Board. The Board of Selectmen will designate the Committee Chair, in consultation with the Chair of the Planning Board. Length of Term: As determined by the Board of Selectmen based on draft reports/bylaw amendments Staff Support: Technical consultant, committee facilitator, Planning Director(limited) Meeting Times: As determined by the Committee. Committee Goal: To develop a draft zoning bylaw amendment and warrant article to either revise or replace Section 135-6.9 of the Zoning Bylaw, Special Permit Residential Development, to provide for the creation of more affordable and diverse residential dwelling units. 1 Committee Role: This committee will: 1) Undertake a comprehensive listening strategy to garner community and stakeholder input on a SPRD Bylaw, with the first event occurring before . Over the life of the committee a minimum of three evening meeting to solicit public comment and input the subject is recommended. 2) Work with Planning Board representatives and a zoning consultant to review the current bylaw, the work from the 2017 and 2018 Annual Town Meetings on the same subject, and draft a revised SPRD zoning bylaw. This effort should include input from the development community to ensure the feasibility of the proposal. 3) Seek input from the Disabilities Commission and the Council on Aging if universal access or age-restricted units are included in the proposed bylaw. Deliverables: Draft zoning bylaw amendment warrant article by Prior to serving as a member of this committee, members are required to: 1) Acknowledge receipt of the Summary of the Conflict of Interest Statute. Further, to continue to serve on the Committee the member must acknowledge annually receipt of the Summary of the Conflict of Interest Statute. Said summary will be provided by and acknowledged to the Town Clerk, 2) Provide evidence to the Town Clerk that the appointee has completed the on-line training requirement required by the Conflict of Interest statute. Further, to continue to serve on the Committee, the member must acknowledge every two years completion of the on-line training requirement. 2 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Town Celebrations Request for Use of Battle Green and Parade - Memorial Day Celebration (5 min.) PRESENTER: ITEM NUMBER: Suzanne Barry, Chair 1.12 SUMMARY: The Town Celebrations Committee has requested permission for the Memorial Day parade and ceremonies on the Battle Green for Monday, May 28, 2018. See attached details. SUGGESTED MOTION: Motion to approve the request of the Town Celebrations Committee for Memorial Day that includes a parade and ceremonies on the Battle Green, as outlined in their letter dated April 17, 2018. FOLLOW-UP: Selectmen's Office. DATE AND APPROXIMATE TIME ON AGENDA: 5/7/2018 8:50 p.m. ATTACHMENTS: Description Type 20118V'C'("Monx)rrka(Day Ra.rquest Rackup M<atorrka( 6 OAptld,gr . S �— O Town ofLexsngton Town Celebrations Committee CEIVE P, 8 2 4 u II I t€xtr,L13M rt4 SELECTMEN April 17,2018 Suzie Barry,Chairman Board of Selectmen,Town of Lexington 1625 Massachusetts Avenue Lexington, MA 02420 RE: Memorial Day,Monday May 28,2017 Dear Suzie, On behalf of the Town Celebrations Committee we would like to make the following requests in regards to Memorial Day,Monday, May 28,2018: Memorial Day Parade: • Memorial Day Parade will be held on Monday, May 28,2018. • The Parade will lineup at 9:3o a.m.in the driveway of 1557 Massachusetts Avenue and step off at lo:oo a.m. • The Town Celebrations Committee requests the use of the east side of Massachusetts Avenue from the driveway to the former School Administration Building east to Munroe Cemetery and then the west side of Massachusetts Avenue west to Bedford Street, Bedford Street to Harrington Road, Harrington Road to the Olde Burying Ground and then onto the Battle Green for the Memorial Day Ceremonies. Memorial Day Ceremonies. • Use of the Battle Green for the annual Memorial Day Ceremonies. • We will also be requesting the use of the small podium,microphone and speaker system from the Department of Public Works for these ceremonies. • We will also be requesting the use of the driveway to 1557 Massachusetts Avenue to line up the Parade from the Town Manager as well as permission for the Parade(nothing motorized)to go over the grass at Visitor's Center/Buckman Tavern to lay wreaths at the memorials. • The ceremonies are expected to begin once the Parade arrives at the Battle Green at approximately 11:2o a.m.and last for approximately 20 minutes. • Should the weather be inclement,the Ceremonies would be moved indoors to Cary Hall,1605 Mass Ave., Lexington MA 02420 Should you have any questions, please do not hesitate to contact me. Very truly yours, Chair,Town Celebrations Committee 1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420 Telephone: (781)698-4640—Fax: (781)-863-9468 Email: celebrationscmte@lexingtonma.gov AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Accept the Terms of the Jessica Bussgang Rosenbloom "Skating Prize" Scholarship Fund (5 min.) PRESENTER: ITEM NUMBER: Suzanne Barry, Chair 1.13 SUMMARY: You have been asked to accept the terms of the Jessica Bussgang Rosenbloom"Skating Prize" Scholarship Fund that will be managed by the Trustees of Public Trusts. SUGGESTED MOTION: Move to accept the terms of the Jessica Bussgang Rosenbloom"Skating Prize" Scholarship Fund that will be managed by the Trustees of Public Trusts. FOLLOW-UP: Selectmen's O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 5/7/2018 8:55 p.m. ATTACHMENTS: Description Type ❑ V"a.rrrati a,� a>s,arnrll'r(a>a>uti sk:atruag:TM Niz,s4 hokffsh�p Fund Rack up M<atorrka( z' PR 2 32018 J o � r r � / April 2, 2018 Mr.Alan Fields Chairperson Trustees of the Public Trusts Town of Lexington 1625 Massachusetts Avenue Lexington, Massachusetts 024.20 Dear Mr. Fields: This letter is to affirm the terms by which the Trustees of the Public Trusts agree to adopt regarding the Jessica Bussgang Rosenbloom"Skating Prize." ® The Trustees will hold and invest the prize fund as part of the endowment fund administered by them for the benefit of the Town of Lexington. ® Up to 25% of the income earned each year may be transferred to principle. The money for the prize will be taken from the remainder of the annual income. Tax-deductible contributions to either income or principle will be accepted at any time. At the Lexington High School ("L S")Awards Night,the high school will award the Jessica Bussgang Rosenbloom Skating Prize to a student who has excelled both academically and in figure skating. Ms. Bussgang Rosenbloom will be notified of plans for the Award event,and she, a member of her family,or if either is unavailable,possibly a friend to be identified by Ms. Bussgang Rosenbloom may be present to award the prize and explain the background of the prize. ® To be eligible to receive the Skating Prize,the applicants and the prospective recipient must meet the following criteria: • Be a resident of the Town of Lexington and a student in good standing at Lexington High School. The award is not necessarily needs based. ® The student must be a sophomore,junior or senior at the high school.Applicants may apply for the prize more than once and may be awarded the Skating Prize more than once. • The recipient must skate competitively either as a singles skater, pairs skater, ice dancer, or synchronized skater,or participate in ice theatre. • The recipient must be a current member in good standing of the U.S. Figure Skating Association. The applicant may be planning to continue to be involved in skating in some capacity as either a coach, performer,judge or college-level participant or competitor. The hope is that the recipient is planning to go on to college or university and continue to be involved in skating, but that is not required. The recipient may use the Skating Prize to support skating,judging or coaching for the U.S. Figure Skating Association. ® To apply,applicants are required to submit the following: ® His/her most recent Lexington High School transcript; ® lee skating resume; ® Proof of membership in good standing in the U.S. Figure Skating Association ® Two References: one from a skating coach or skating peer and another from a school classmate or teacher(guideline: 500— 1000 words); and Applicants have the option,at their discretion, to submit any of the following to enhance their application: ® Additional resume noting activities outside of skating; ® Essay statement—what is your most significant accomplishment in skating,300 - 500 words max; and ® Standardized test scores. Qualified applicants will be alerted to the Skating Prize by the LHS Guidance Office and by the skating staff at Hayden Recreation Centre FSC. Other venues may be used to publicize the Skating Prize. Copies of all of the received applications will be sent to Ms. Bussgang Rosenbloom or her designee for review and selection of the Skating Prize recipient. In addition,Ms. Bussgang Rosenbloom may designate a committee of additional individuals, who may include a skating professional,to review the applications and determine the recipient of the Skating Prize. The composition of any such committee may change at Ms. Bussgang Rosenbloom's discretion. In the event that Ms. Bussgang Rosenbloom, her designee or her designated committee is unable to serve in this capacity,the Trustees may designate an individual or individuals to select the Skating Prize recipient. Sincerely, Jessica Bussgang Rosenbloom About Jessica:. Jessica Bussgang Rosenbloom, a 1982 graduate of Lexington High School, skated for many years at Hayden Recreation Center as well as at Burlington Ice Palace and The Skating Club of Boston. Jessica started skating lessons at Hayden when she was in first grade at the Bowman School. She received her gold medal in both school figures (8 th test) and freestyle (senior level) in 1982 during her senior year at Z;0 Z @F)ed julid-o6�.lsl!nostq-dojp-oajl-uainI6-ainuiw-oz-Asea/woo-5uijlsaoqseuoaE)j4ualn16//:sdllq Lexington High School. Jessica attended Tufts University,where she received a Bachelor of Arts in International Relations and French, and then she attended Harvard Business School, where she received an MBA. Since 1991,Jessica has been a U.S. Figure Skating judge. Over the years, she has judged many National Championships and local,regional, and sectional competitions, as well as test sessions. Jessica's love of skating and her strong belief in the personal benefits and lifelong skills skating offers, as well as her fond memories of growing up in Lexington and attending Lexington public schools,motivated her to create this fund. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Town Manager's Reappointment &Appointment (5 min.) PRESENTER: ITEM NUMBER: Carl F. Valente, Town Manager 1.14 SUMMARY: A vote is requested for this agenda item. The Town Manager is requesting that the Board approves the reappointment of Dr. Daniel Palant to the Community Center Program Advisory Committee. Dr. Palant has been a member since 2016. His new term will expire May 2020. Ethics training is up-to-date. The Town Manager is recommending the appointment of Lisa O'Brien to the Recreation Committee. Lisa is Ming the position previously held by Sandra Shaw. Ms. O'Brien's term will start June 1, 2018 and the term will expire May 31, 2021. SUGGESTED MOTION: Move to approve the Town Manager's reappointment of Daniel Palant to the Community Center Program Advisory Committee and the appointment of Lisa O'Brien to the Recreation Committee. FOLLOW-UP: Town Manager's Office. DATE AND APPROXIMATE TIME ON AGENDA: 5/7/2018 9:00 P.M. ATTACHMENTS: Description Type QDrr.Dank Patkmt RoaknDnoh tnnunmtfkr,kntxa,<atronr Rackup M<atorria( Rocrroatronn C'a,utimitta.o Kano nmr x m)datronn Rackup Matorria( TOWN OF LEXINGTON APPLICATION FOR REAPPOINTMENT FOR OAI 1C M IITT E MEM13ERSHIP Board/Committee 0 of Interest: C 7 - ,m Full Narne: Preferred Title (please circle):Mr.,tMs.lMrs,/Other Horne A ddress: Length of residence in Lexington: Current Occupation: Work Address: Phone Number(s): Fax Number(s): Email Address: Comments: Members of Town boards and committees, as defined by the Conflict of Interest Law, M.G.L. c. 268A, must abide by the standards of conduct as set forth by the Massachusetts State Ethics Commission. Within 30 days of appointment, and annually thereafter, committee members must acknowlMge receipt of the Summary of the Conflicts of Interest Statute from the Town Clerk, and thereafter must provide documentation of biennial completion of the on-line training required by the Conflict of Interest Statute. The law places responsibility for acknowledging receipt of the summaries, and for completing the online training on the individual. You will be provided additional int`orrnation by the Town Clerk pertaining to this law and recently enacted education and training rewire ents. Signature: Date: G,A()':B&C',Application APR 3 r s '3' NAGERS OFFICE VS MOq 1775 c x p Town of Lexington K «v ^w 3 z Recreation Committee APRIL19" l FXINC, Frederick DeAngelis, Chairman Tel: (781) 698-4800 Lisah Rhodes,Vice Chair Fax: (781) 861-2747 Sandra Shaw Ruixi (Ray)Yuan Jason Denoncourt April 23, 2018 Mr. Carl Valente,Town Manager Town of Lexington 1625 Mass Ave Lexington, MA 02420 Dear Carl, The Recreation Committee will have two vacancies as of May 2018. The ads have been placed and applications are due by mid-April. One application that has been received is from a 2015 applicant, Lisa O'Brien. An interview with Lisa was held in 2015 with you, myself and Karen Simmons (former Recreation Director). Lisa met with Melissa Battite, current Director of Recreation and Community Programs, in late March. Given that Lisa has already interviewed with us and met with Melissa, it is my recommendation that Lisa O'Brien be appointed to the Recreation Committee effective May 2018. Please let me know if additional information may be needed. Thank you, Frederick DeAngelis Chairman 1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Selectmen- Committee Appointment/Resignation(5 min.) PRESENTER: ITEM NUMBER: Suzanne Barry, Chair 1.15 SUMMARY: Human Services Committee The Board is being asked to appoint Martha J. Kurland to the Human Services Committee for the term ending September 30, 2020. Lexington Bicycle Advisory Committee The Board is being asked to accept the resignation of Laurel Carpenter, Bicycle Advisory Committee, effective immediately. The Board extends its thanks and appreciation to Laurel Carpenter for her time and effort in serving the Lexington Community. SUGGESTED MOTION: Move to appoint Martha J. Kurland to the Human Services Committee to the term ending September 30, 2020. Move to accept the resignation of Laurel Carpenter from the Lexington Bicycle Advisory Committee to be effective immediately. FOLLOW-UP: Selectmen's Office. DATE AND APPROXIMATE TIME ON AGENDA: 5/7/2018 9:05 p.m. ATTACHMENTS: Description Type 2011SApgnlxakatYonr H SC' MI KurrCsmd n'ackup Matorrian 20118 W>,rgSn atronr..BAC' L C n pon Corr n'ackup Matorrian ,. �,.,,;:r ewe r�rnwmurr�anvrcaw+�y.�ani,urdv .— PERSONAL DATA MAR py.{ gay �� Board/C of Interest: nc �r a ICE Full Nar e: . wA n o Preferred.Title (please circle): Mr.OM OM ./Mrs./Other: Horne Address: 0 taco c Length of Residence in Lexington: � C A Current Occupation: t � \ of �n,5e� i� O( Work address: Ceti: Rhone Number(s): e: _ s Work: Fax Number(s): Email Address: Previous Work jeJ Experience: c c , Volunteer Experience � � �CA-C, � 4�1 cxci t � C1200 1 - E00 QUESTIONS 1. Are you presently serving on a Town board or committee? If so, which one(s) and for how many terms have you served? 2. Why do you want to be a member of this particular board or committee? 3. What do you believe are the most important issues facing this board or committee? �VCnMMA A^'K® and CUX' 0'4 Und �''c)Uy-lyn ou- `-)Cw V.\ C1 k\'C ccr(\."W&L--k 4. list any oa'Mities,V\sQkiol\ls,Wlicenses, certificates, specialized training, or interests you have which are applicable to this board of committee. �o(�� 41'0��eU 010-� CA I� CMc>ea ClIVAK-01 .,octalwoyko,, � aid vnv, mc)(Q q-e_c-ey-,�e-)'vbAenc Please attach a current resume, if possible. Signature Date: 3 Martha J. Kurland, LIBSW 33 Bedford Street, Suite 20 Lexington, MA 02420 EDUCATION smith College School for Social Work,MSW,Northampton, MA (August 1994). Thesis: "Adolescent Mothei s'Experience of their Child's Practicing Sub-Phase of Separation Individuation." University of Rochester,BA in Sociology and Psychology, Rochester,NY(May 1987). EXPERI[ENCE CLINICAL SOCIAL WORKER(September 1996-Present) Private Practice,Lexington and Boston,AU Provide individual, family and couples therapy to children, adolescents and adults. Utilize a variety of treatment modalities to provide time-sensitive and long term treatment across a spectrum of clinical presentations including parent-child problems, adjustment issues, anxiety, grief and loss, learning disabilities and trauma. Specialty areas include eating disorders and mood disorders. VOLUNTEER COUNCIL MEMBER(September 2013-Present) The School Health Advisory Council of the Lexington Public Schools,Lexington,NU Evaluated and developed district-wide school health and wellness programs for parents, students and faculty, as part of multi-disciplinary group of parents, community members and school personnel. Review policy, prevention, and intervention programs,using tools such as the Youth Risk Behavior Survey to inform action goals that enhance student wellness. Organized and implemented educational programs for parents. CLINICAL SOCIAL WORKE R/CLINCAL INSTRUCTOR,Harvard Medical School Boston Children's Hospital,Boston,MA De artment of Psychiatry Outpatient Service(September 1993-January 2000 and September 2002-January 2004) supervision and Assistant Director ofSocial Work Training for 25 interns and fellows. Provided clinical sup facilitated and taught seminars for social work trainees. Provided individual and family-therapy to children of all ages from a demographically diverse population, Presenting issues include severe mental illness and family dysfunction. Implemented both time-sensitive and long-term treatments. Inpatient Service(September 1993-Septmber 1997) ,Pritnary Clinician Led multi-disciplinary treatment team on an acute psychiatric unit for children ages 3-18. Provided diagnostic assessment, crisis intervention, intensive individual and family psychotherapy, systems interventions and discharge planning using a focal treatment model, serving a diagnostically and demographically diverse population. Supervised social work students and psychiatric residents. Member of a quality improvement group that developed clinical practice guidelines for suicidal patients. D January 2000- September 2002) Co-ordinated mental health services, including the L=Mz2wn==!�� Eating Disorder Clinic for patients ages 12-23. Provided crisis intervention, psychiatric evaluation, and treatment to patients. Provided multi-disciplinary consultation, supervision and teaching to staff and trainees. Mental Health ConsultantlWomen's Resource Center. Provided consultation regarding mental health issues. Wrote educational materials for their website. Clinical AssociatelCenterfor Adolescent Substance Abuse Research Worked as part of multi-disciplinary research group to evaluate an assessment tool and to pilot a brief intervention developed to identify and treat patients with substance abuse issues. VOLUNTEER COUNSELOR(December 1995-2001) Women's Place Counseling Collective, Brighton, MA Participated in the founding and ongoing policy and program development of the Collective. Provided intensive long-term treatment for low-income, uninsured women. Received intensive supervision with a member of the Boston Institute for Psychotherapy. CLINICAL SOCIAL WORKER(September 1997-September 1999) Dana Group Associates,Needham,NIA Provided individual, group and family therapy to children, adolescents and adults in a high volume private group practice. Utilized a variety of treatment models. Interfaced regularly with managed care providers. Clients presenting with issues including trauma, parent-child problems, depression, anxiety, ADHD, divorce and grief. CLINICAL SOCIAL WORK INTERN (September 1992-April 1993) Family Service of Dedham,Dedham,NU Provided outpatient psychotherapy to clients, ages 8-70. Clients presented with issues related to trauma, AD HD, parent-child problems, depression, intellectual disabilites and character disorders. Led a psycho- education group and a psychotherapy group for adult children of alcoholics. FAMILY EDUCATOR(November 1988-May 1992) Visiting Nurse Association,Maternal Child Health Services,Burlington,VT Provided long-term home-based comprehensive prevention and early intervention services to pregnant women and families"at risk" for abuse and neglect. Provided case management,taught parenting skills and focused on building a therapeutic relationship with parents and children. Acted as infra-agency coordinator of the day care evaluation and referral service. Staffed and programmed center-based services at the"Family Room" drop-in center. CRAPTE R ONE MATH TEACHER (August 1988-June 1989) Winooski School District,Winooski,VT Taught fourth through eighth grade math. Provided services to academically challenged students, following the "mainstream" model. Responsible for 80 students in 7 different classrooms. SOCTOTHERAFIST (September 1987-February 1988) Convalescent Hospital for Children,Rochester,NY Taught 5 emotionally disturbed and intellectually disabled elementary school age children. Developed curriculum and organized therapeutic special education program as part of a multi-disciplinary team. PROFESSIONAL MEMBERSHIP National Association of Social Workers. Massachusetts Eating Disorder Association From: Laurel Carpenter To: Subject: Laurel Carpenter resignation: LBAC Date: Monday,April 23,2018 5:50:40 PM Date: April 23, 2018 To: Members of the Board of Selectmen From: Laurel Carpenter cc: Peggy Higgins, Chair, Lexington Bicycle Advisory Committee Bob Hausslein, Chair, Friends of Lexington's Bikeways Re: Resignation from Bicycle Advisory Committee I regretfully write to let you know that I am resigning from my role on the Lexington Bicycle Advisory Committee, effectively immediately. I have greatly appreciated the opportunity to serve, and I will continue to advocate for bicycling and pedestrian concerns in Lexington in other capacities. Thank you for all of your support of bicycling in Lexington. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Water & Sewer Commitment PRESENTER: ITEM NUMBER: David J Pinsonneault SUMMARY: Water and Sewer Commitment March 2018 Finals $ 4,182.44 SUGGESTED MOTION: Motion to approve the Water& Sewer Commitment as noted. FOLLOW-UP: Treasurer/Collector DATE AND APPROXIMATE TIME ON AGENDA: 5/7/2018 ATTACHMENTS: Description Type Department of Public Works 171S Town of Lexington 4C Water and Sewer Enterprise Funds FISCAL YEAR 2018 AFRIL"f' March 20118 WATER $2,055.84 $2,055.84 SEWER $2,126.60 $2,126.60 TOTAL: $4,182.44 $4,182.44 To the Collector of Revenue for the Town of Lexington: You are hereby authorized and required to levy and collect of the persons named in the list of waiter/sewer charges herewith committed to you and each one of his/her respective portion herein set down of the sum total of such list. Saiid sum being: your thousandowe hund red eighty two do(Cars and 441100 And pay the same into the treasury of the Town of Lexington and to exercise the powers conferred by law in regard thereto. DIRECTOR OF PUBLIC WORKS BOARD OF SELECTMEN 5/7/2018 Treasurer/Collector, Director of Public Works, Water/Sewer Billing AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve One-Day Liquor Licenses PRESENTER: ITEM NUMBER: Suzanne Barry, Chair SUMMARY: The Zaika Group, LLC d/b/a Holi Indian Restaurant has requested a One-Day Liquor License to serve beer and wine at their United Cricket League event being held at the Hastings Park, 24 Lincoln Street on Thursday, May 17, 2018 from 3:00 p.m. to 7:00 p.m. The Dana Home Foundation has requested a One-Day Liquor License to serve beer and wine at the 2018 Dana Home Foundation Awards Ceremony being held at the Lexington Community Center, 39 Marrett Road, on Wednesday, May 30, 2018 from 6:00 p.m. to 8:00 p.m. The Collaborative Learning Project d/b/a Tremont School has requested a One-Day Liquor License to serve beer, wine and liquor at their Annual Gala Celebration being held at 758R Marrett Road on Saturday, June 2, 2018 from 6:30 p.m. to 11:00 p.m. St. Nicholas Church has requested a One-Day Liquor License to serve beer, wine and liquor at their Food Festival event being held at the St. Nicholas Church, 17 Meriam Street on the following days: • Friday, September 21, 2018 from 10:00 a.m. to 11:00 p.m. • Saturday, September 22, 2018 from 10:00 a.m. to 11:00 p.m. • Sunday, September 23, 2018 from 10:00 a.m. to 11:00 p.m. SUGGESTED MOTION: Move to approve consent. FOLLOW-UP: Selectmen's Office. DATE AND APPROXIMATE TIME ON AGENDA: 5/7/2018 ATTACHMENTS: Description Type D 11 Day JL.IL..Cricket JL mjgpo lwont f@pyrkatYon Rackup Matoria1 D 11 Day g-0,..Dana V h)nu;Foun7.datYon Rackup M atoria1 D 11 Day ,..CblflllboratYva;g ; :um.Ynrg,lllnajoc,t Rackup Matoria1 D 11 Day g LSL NYa,hokr s Food,FostYvarAp rkatYon.. Rackup Matoria1 NGJll�'�fMMAIY�'71wAL�:'NN4,�lJlYTI�6,'R6¢vIf�ALYn'mt/all fl0k*�f 0.-.""°,/���IrtllX�fllwrf MAC TOWN .. . SELECTMEN'S OFFICE ,,' ISM n p r�r�tr��Dz'7rusi mien AP � APPLICATION FOR ONE-DAY . . . nj "I'he Boud of Selectinen i u one-day H(luor licenses to.for-profit rofit nd non-profit organizations that sere liquor,gird hart!e either a cover cha.rge or for each drink, Please till in this form completely n r t ni to die,",electmen's Officela re „width a check for$25,00 inade payable to 1h Town ofTexington. k 2v4 IC AD-6-0 CONTACT NAME AND ISIUMBER.: A13DRESS FORMAILIT,4G: t r twAli 0 it MAIL ADDRESS: LOC,A'TION AND ADDRESS: TYPE OF LIQLJOR 1"() BE SERVED: V,4L DATE AND 'I"IME TITLE/PURPOSE OF EVENT: DATE, ANDTIMFWHEN LIQLJOR REMOVED: Authorize(. Signature F et l Identification No. or I�duxrotp�u„uuvinrrrrw�y,nv�ii�7 d iiinr>Ii;rmrna dr vnr:rhmumuuwr 0000 p . g MAY' Y 3 1 �'�.,"Nyull'✓d,udw4dw�ity ��, 0 TOWN �.�" . G T � y 1 E E w N , OFFICE dd"M ddIUMV.,I, w APPLICATION 0NE-DAY' 1jQUQR LICENSE The:Board of Selectmen "issuesone-day liquor licenses to for-profit and non-profit organizations t1m.l.serve liquor and charge either a cover charge or for each drink. Please fail in this f mi completely and return to theSelectmen's Office along with a check for$25,00 made payable to the Town of Lexington. BUHNESS/FUNDRAISING ORGANIZATION: ADDRESS FOR MAMING: EMAIL ADDRESS: ; .. . 1 RJR SE OF EVENT: l t) cx�b o > s LOCA,rION AND ADDRESS: t �� U vti t . 4 DATAOFFUNCT 'TIMES "B FUNCTION: ATE TIME WHEN LIQUOR DELIVERED: _ .... ��"� �301 l DATE' AND TI LIQUOR REMOVED: t4OR is o 7 TOWN OF LEXINGTON "t IILMtldlltlll4`;Q!^GVi71NNMIIIMIXtlt'( IdtlWff✓{V/!!0/MIY11dUAWu11�✓Y//tlYINYiI11tIN/4//lJlfllllliNX//YNXNIMI w SELECTMEN'S � EIV .'. D � AFT 2 6 2018 � xZN010 APPLICATION FOR ONE—DAY LIQUOR LICENSE uumlw�u�I�su�ruNwiririrr rr;;rrnrnum,lrr ai,,rrorm!rNruarvo luurrimnlurnuv�rrn. The Board of Selectmen issues one-day liquor licenses to for-profit and non-profit organizations that serve liquor and charge either a cover charge or for each drink. Please fill in this form completely and return to the Selectmen's Office along with a check for $25.00 made payable to the Town of Lexington. BUSINESS/FUNDRAISING ORGANIZATION: CONTACT NAME AND NUMBER: ADDRESS FOR MAILING: al vl- 7- EMAIL ADDRESS: TITLE/PURPOSE OF EVENT: A- ., LOCATION AND ADDRESS: r tZ_ I- k a DATE OF FUNCTION: 3 � � .-. TIMES OF FUNCTION: TYPE OF LIQUOR TO BE SERVED: 3e,e,a- /.P.,/i e„ e-T t- DATE AND TIME WHEN LIQUOR DELIVERED: DATE AND TIME WHEN LIQUOR REMOVED: a Z -2- t ADDITIONAL INFORMATION: P Authorized Signature Federal Identification No. or Social Security Number ruiraiar,ruvmn,w.uvm�,rn .iii ii rrnorr i r�ir � ooy rr Y �� f / F tix .tA RAIj TOWN OF LEXINGTON SELECTMEN'S OFFICE _x APRIL W- f A PLICATI N FOR ONE-DAY LIQUOR LICENSE The Board of Selectmen issues one-day liquor licenses to for-profit and non-profit organizations that serve liquor and charge either a cover charge or for each drink. Please fill in this form completely and return to the Selectmen's Office along with a check for $25.00 made payable to the Town of Lexington. BUSINESS/FUNDRAISING ORGANIZATION: CONTACT NAME AND NUMBER: ADDRESS FOR MAILING: EMAIL ADDRESS: TITLE/PURPOSE OF EVENT: , ° c ' LOCATION AND ADDRESS: W DATE OF FUNCTION: TIMES OF FUNCTION: 10 - - � TYPE OF LIQUOR TO BE SERVED: mm m r L --c DATE AND TIME WHEN LIQUOR DELIVERED: S DATE AND TIME WHEN LIQUOR REMOVED: ADDITIONAL INFORMATION. f> V, r a c. Authorized Signature Federal Identification No. or Social Security Number AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Use of Battle Green- Flags at Memorial Plaques for Memorial Day PRESENTER: ITEM NUMBER: Suzanne Barry, Chair C.3 SUMMARY: The Town Celebrations Committee has requested permission to place small flags at the memorial plaques around the green in memory of the men from Lexington who perished in WWI. If approved, they would like to place their flags on the morning of Friday, May 25, 2018 and remove them the morning of Tuesday, May 29, 2018. SUGGESTED MOTION: Move to approve Consent Agenda. FOLLOW-UP: Selectmen's O fflc e DATE AND APPROXIMATE TIME ON AGENDA: 5/7/2018 ATTACHMENTS: Description Type Ra.rqu est Rack up M<atorrka( Subject: FW: Memorial Day 2018 -----Original Message----- From: Sandy [mailto: ] Sent:Tuesday,April 24, 2018 4:56 PM To: Kim Katzenback< Cc: ; Lorain Marquis > Subject: Memorial Day 2018 Hi Kim, On behalf of the Town Celebrations Committee, may I request permission from the Selectmen to set a flag at each of the memorial plaques around the green in commemoration of the World War I deceased.There are seven plaques at the base of seven trees. Memorial Day is Monday, May 28. 1 would set the flags on Friday morning, May 25 and remove them on Tuesday morning, May 29. Thank you for consideration in this regard. Sandy Podgorski,Town Celebrations Committee 1