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HomeMy WebLinkAbout2018-03-15-LHA-min LEXINGTON HOUSING AUTHORITY REGULAR MEETING—MARCH 15, 2018 MINUTES 1. ROLL CALL The meeting was called to order by Chairman Weidong Wang at 7:30 A.M. MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Weidong Wang Nicholas Santosuosso Caileen Foley Melinda Walker Richard F. Perry Dan McCabe Robert D. Peters 2. PUBLIC COMMENT Dan McCabe commented on the following: -Tenants have discussed the vegetable garden. -There is an issue with LFD identifying building 427 Greeley Village. There are new staff at LFD who are not familiar with Greeley Village. -Dan asked to be notified of any Special Meetings that may be scheduled over the summer. - He commented on the possibility of a tenant Board Member becoming an Associate Board Member for just a year. -Plans to invite the Board to an upcoming Greeley Village Tenants Association meeting so that tenants can meet the Board. Caileen will set up a meeting with LFD regarding 27 Greeley Village. 3. MINUTES The February 2018 Minutes are tabled for April. 4. BILLS & CHECKS Approval of Bills and Checks paid in February 2018 February 2018 REVOLVING FUND Check Numbers 15520 through 15606 689-C MANAGEMENT Check Number 2241 BEDFORD STREET Check Number 1229 PARKER MANOR Check Number 2037 MRVP VOUCHER Check Numbers 4058 through 4061 SECTION 8 Check Numbers 18073 through 18103 Upon a motion by Robert D. Peters and seconded by Melinda Walker, the Board voted to accept the Bills and Checks as presented for February 2018. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE Nicholas Santosuosso Melinda Walker Richard F. Perry Robert D. Peters 5. EXECUTIVE DIRECTOR'S REPORT A. LHA Financials The Board reviewed the LHA February Financials. We continue to be in good shape. Upon a motion by Melinda Walker and seconded by Robert D. Peters the Board voted to approve the February LHA Financials. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE Nicholas Santosuosso Melinda Walker Richard F. Perry Robert D. Peters B. CFA Amendment DHCD has approved FY20 Formula Funding in the amount of$340,748,49 in the form of a Contract for Financial Assistance (CFA) Amendment 411. This also extends the contract dates of service from June 30, 2019 to June 30, 2020. Upon a motion by Robert D. Peters and seconded by Melinda Walker, the Board voted to accept the CFA Amendment 411 in the amount of$340,748.49 for FY20 Formula Funding. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE Nicholas Santosuosso Melinda Walker Richard F. Perry Robert D. Peters C. Language Access Plan There is a new requirement that a written plan is in place to assist with LEP (Limited English Persons). DHCD and HUD have offered guidance. LHA's attorney is hosting a training on 3/22/18. Other local housing authorities have also been invited to attend. 2 Upon a motion by Robert D. Peters and seconded by Melinda Walker, the Board voted to review and accept the Language Access Plan (LAP). The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE Nicholas Santosuosso Melinda Walker Richard F. Perry Robert D. Peters D. Final AUP LHA received the completed AUP (Agreed Upon Procedures) from the auditors. This is mandated by DHCD and this is the first publishing year. We have Guyder-Hurley as our new auditors. They noted 2 exceptions. The first was a clerical error in payroll reporting. The other was a 14-day notification of annual rent calculation. LHA disagrees with this finding as the regulation can be interpreted differently. Caileen contacted DHCD and they have received many concerns from other housing authorities regarding this. DHCD does agree with the auditor. Caileen has also received the annual audit. She will review and present at next Board meeting. E. Truck and Escape Disposition The 2005 Ford F250 and 2008 Ford Escape both need work and are not worth repairing. They both have very low book values. Per the LHA Disposition Policy, Caileen can obtain quotes by any appropriate means for the sale of the item. We are in the process of purchasing a 2018 Ford F250 and a 2019 Ford Escape. The money is in the budget to replace these vehicles. Upon a motion by Robert D. Peters and seconded by Melinda Walker, the Board voted to concur that LHA dispossess the 2005 Ford F250 and the 2008 Ford Escape. The roll call vote was as follows. YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE Nicholas Santosuosso Melinda Walker Richard F. Perry Robert D. Peters F. Cell phone reimbursement Policy Caileen has been using her personal cell phone for work. She did have a work cell phone but found it very inconvenient to carry 2 phones. Our fee accountant suggested that she be reimbursed $35.00 monthly for her personal cell phone. The Board also requested that we revisit our phone policy to update. Upon a motion by Robert D. Peters and seconded by Melinda Walker, the Board voted to reimburse the Executive Director $35.00 monthly for personal cell phone. The roll call vote was as follows. 3 YEAS NAYS ABSTAIN ABSENT Weidong Wang NONE NONE Nicholas Santosuosso Melinda Walker Richard F. Perry Robert D. Peters G. NAHRO Legislative Day 4/30/18 If any Board member would like to attend, please let Caileen know to register. She has reached out to local representatives to attend also. H. NAHRO Sea Crest 5/21/18 If any Board member would like to attend, please let Caileen know to register. L Any other new business that may come before the Board Caileen has been appointed to the EL (Emerging Leaders) NAHRO subcommittee. They are meeting next at the National NAHRO Conference in Washington, DC in late April. 6. UNFINISHED BUSINESS 7. NEW BUSINESS 8. ADJOURNMENT 8:25 A.M. A true copy attest........................... CAILEEN FOLEY, SECRETARY 4