HomeMy WebLinkAbout2018-04-11-CEC-min Y Minutes of the
Lexington Capital Expenditures Committee (CEC) Meeting
April 11, 2018
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Location and Time: Cary Memorial Building, Robbins Room; 7:00 P.M.
Members Present: Charles Lamb, Chair; David Kanter, Vice-Chair & Clerk;
Sandy Beebee; Wendy Manz; Frank Smith
Member Absent: Rod Cole
Others Present: None
Documents Presented:
• Notice of CEC Meeting, April 11, 2018
• Update, April 11, 2018, on Article 25, Rescind Prior Borrowing Authority, for
inclusion in Pending Draft #5 of Updates to & Errata in CEC Report to the 2018
Annual Town Meeting (ATM)
• Draft of CEC Spoken Report, April 10, 2018, to 2018 ATM Regarding Article 20(f),
Community Center Expansion—Design
• Conceptual-Stage Project Costs for Lexington Community Center (LexCC)
Expansion (DiNisco Design Partnership Presentation to the Board of Selectmen,
January 8, 2018, Page 34 of 37)
• Draft Minutes of CEC Meeting, April 9, 2018
Call to Order: Mr. Lamb called the meeting to order at 7:00 P.M.
Discussion of matters related to the 2018 ATM, this Committee's Report to that ATM,
and the Town's Capital Program execution and planning
• Mr. Kanter advised the Committee that the Motion under Article 25, Rescind Prior
Borrowing Authority, had been received and the list of the rescissions vary from
those that this Committee had voted unanimously to recommend approval. It was
Moved and Seconded to recommend approval of the new list of rescissions and their
dollar amounts. Vote: 5-0
• Based on that vote, it was Moved and Seconded to include the update for Article 25
that had been proposed to be added to the pending Updates/Errata publication.
Vote: 5-0
• Mr. Lamb asked the members for their opinions on the draft he had prepared for the
comments to be spoken when this Committee's position was requested by the
Moderator on Article 20(f), Community Center Expansion—Design. As background,
he cited that this Committee's current position on that matter is unanimously to
recommend disapproval of the proposed funding to being the project from Concept
through Schematic Design.
o All members:
■ Affirmed that their positions have not changed,
■ Agreed that not only were all the points made in the draft valid, but that
those points were consistent with the basis for their vote to recommend
disapproval of the requested funding,
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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting
April 11, 2018
■ Agreed the comments needed to be reduced in length and suggestions
were made as to which points might be simplified, or even deleted, solely
to assist in making that reduction so as to help keep the attention of the
Town Meeting members—even though Mr. Lamb had already coordinated
with the Moderator and was told she would allow the time to present the
current length. As a goal for the reduction, the Committee suggested
reducing it by 1/3rd, and
■ Agreed that as there was a consensus on the substance of the proposed
spoken report, no formal vote by the Committee was needed.
o Mr. Lamb said that with the Committee's advice and support in hand, he would
present a revised draft to the Committee well before its next meeting on the
evening of April 23rd so members could also provide their editorial comments
back to him before that meeting.
• Mr. Kanter addressed the status of two other Articles that are usually taken up at the
end of Town Meeting on which this Committee has taken a position.
o Article 30, Amend FY2018 Operating, Enterprise, and CPA Budgets—of which
only the last two might have a capital relationship: None of the announced
amendments have a capital relationship so the Committee's "not applicable"
position remains valid.
o Article 31, Appropriate for Authorized Capital Improvements: No actions are
needed, so this Article will be Indefinitely Postponed (IP). It was Moved and
Seconded that the Committee recommendation for Article 31 be updated to
reflect the IP. Vote: 5-0
Member Concerns and Liaison Reports
As requested at the Committee's last meeting, Mr. Lamb contacted the presenters about
making their presentations to this Committee—perhaps as early as our yet-to-be-posted
morning meeting on April 25, 2018. The Economic Development Office is prepared to make
its presentation regarding the Hartwell Avenue Zoning Initiative on that date; Jon Himmel,
Chair of the Permanent Building Committee, advised it would be about a month before he
would be ready to present his initiative to develop a capital—project stakeholder and funding
sequencing. Mr. Kanter will now post the meeting for the morning of the 251".
Approval of Minutes
Mr. Kanter presented the Draft Minutes of the CEC meeting, April 9, 2018. A Motion was
made and Seconded to approve those Minutes. Vote: 5-0.
Adjourn: A Motion was made and seconded at 7:26 P.M. to adjourn. Vote:5-0
These Minutes were approved by the CEC at its meeting on April 23, 2018.
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