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HomeMy WebLinkAbout2018-03-19 BOS Packet - Released SELECTMEN'S MEETING Monday, March 19, 2018 Town Office Building, 1625 Mass Avenue, Selectmen's Meeting Room 6:00 PM AGENDA PUBLIC COMMENTS Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other than to ask questions of clarification. Speakers are encouraged to notify the Selectmen's Office at 781-698-4580 if they wish to speak during public comment to assist the Chairman in managing meeting times. SELECTMAN CONCERNS AND LIAISON REPORTS TOWN MANAGER REPORT ITEMS FOR INDIVIDUAL CONSIDERATION 1. Update-Visitors Center Design(45 min.) 6:05 p.m. 2. Staff Report- Visitors Center Financing Plan/Fundraising Options (15 min.) 6:50 p.m. 3. Article 16(f) -Automatic Meter Reading Equipment Analysis (20 min) 7:05 p.m. 4. Update-Center Streetscape 25% Design(45 min.) 7:25 p.m. 5. ATM 2018 Warrant Article Update-Amend Zoning Bylaw/Special Permit 8:10 P.M. Residential Developments (15 min.) 6. Article 37 Financing Update-Accept MGL Chapter 59, clause 5c 1/2(10 min.) 8:25 p.m. 7. ATM 2018 Article Positions & Presenters (10 min.) 8:35 p.m. . Article 26: Review draft motions. . Potential Consent Agenda Articles 8. Town Manager Reappointments (5 min.) 8:45 p.m. 9. Relocation of Easement- Camelia Place(5 min.) 8:50 p.m. CONSENT AGENDA 1. Approve Use of the Battle Green- Historical Society- Battle Reenactment 2. Water& Sewer Commitments &Adjustments 3. Approve Minutes EXECUTIVE SESSION 1. Exemption 3: Collective Bargaining Update(30 min.) 9:00 P.M. ADJOURN 1. Anticipated Adjournment 9:30 p.m. The Board of Selectmen will have a Joint Meeting with the School Committee on Thursday, March 22, 2018 at 7:00 p.m. in Estabrook Hall, Cary Memorial Building, 1606 Massachusetts Avenue. The next regularly scheduled meetings of the Board of Selectmen are scheduled for Monday, March 26, 2018 at 6:00 p.m. and Wednesday, March 28, 2018 at 6:00 p.m. in the Selectmen's Meeting Room, Town Office Building, 1625 Massachusetts Avenue. Hearing Assistance Devices Available on Request � All agenda time and the order of items are approximate and IlJ � 111a subject to change. Recorded by LexMedia AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Update-Visitors Center Design(45 min.) PRESENTER: ITEM Don Mills,Architect; Mike Cronin, NUMBER: Director, DPF; Mark Barrett, Project Manager, DPF, 1'1 SUMMARY: A vote is necessary for Warrant Article 22-Visitors Center, and a determination by the Board whether to request design funding (construction documents) or design and construction funding. Architect Don Mills will provide an update on the design development of the Visitors Center project. SUGGESTED MOTION: FOLLOW-UP: TMO will prepare motion for this Article. DATE AND APPROXIMATE TIME ON AGENDA: 3/19/2018 6:05 p.m. ATTACHMENTS: Description Type Vb Ytors C onrta n Q"nar;a.arts[ra>nr Q"na ,arnrtst[ra nr VON Cb LL N � VON cu � p cu oo 4 i � I p 34 - N 60 ftftft 4z !S� N N 00 omit� o o o. o. 1713 LLXI N GI ON *' cu 04 • cn c E c* Ir— CD N 0 • • cn ,.a . • U C: C: • C;) 0 • x • • 0 0 • 0 co r ►� .• • �.xi tr�ow ` A04 O , C? cu i �candr•tairti�v� �'` /i / i / "s ski �P' �lYE�IC •• ,7,3 i 'XIN TO C? i pr rr r1 l r r r • • • 1 1 1 • • 1 • • 1 1 • • 1 • 1 � • ► 1 1 � • • 1 1 1 • • • 1 1 ER1c 1 .• �1713 1 • C� ��p �candr:•z�air�4i�v� "�' � • • � _ ,r i j '.1 i � / �IIIIII`I� �14Yu''v' r,� Y v♦I I�C�I� � �" %%����j//r%'�� rr r1 ' r Illlllll u� it i0000lflii�� f% 1 • � • • � 1 1 • ► • 1 1 • 1 - 1 1 ► � 1 • 1 ► • 1 • • 1 • 1 1 IM • ► ► • 1, � J r (� 713 ,- I ESXINGTON Q7 a l 1Wdv,f"DQIN4Kvi "V o � a 'I LM �I mill .. o m 0e`O LM LM a ¢� m O = X � w i F LL a � I ww I O �U U p� mw U r0 J U O. • �.xi tr�ow ` A04 cu O C? i -�—+ 00 Q� Q O E 0 g E c: E p O E U O E O '� ° •0 U U U U o O E E cn EO �, •— -� E � •� O -�- — 0 42 U) 0 .�.r1 to w � ~ -'N U � O � � .� N 0 � cn Q O � O O '�' 'CU � 00 O l Q CU T„3 U N cu c o Q � > 0 cu a 4� -� cn U)C: cu cu cu O U p O • c (a 4-1 O 4) N N N > E :2 O Q •� p Z3 O C& CD � //'•�� O � CU00 O 171O • • • • • • (V •, 6j N 4-J U) a) • a) u CL V) CU > 4-J Ln • a) ai a) Ln (A Ul) :3 w m 0 D U o 0 M 0) a) a) 0) L < a) 4-- Q 0 • z � < >, > • Lu C- z • ai 4-J m 2 • .— a) LLJ 3:ul E > -�e— C) U L- . - . - (U 1-4 a- E 0 2 u LO CY Ln 0 0 CL 4T -T 0 w w W r m 4 a) a) ai 0 U u u < W 4-0 o u 0 0 < -a (r) w 0 < Lf) 7) • Lu > U*) .— �z _0 a) 0 U*) 0 U 4-0 E 4(u < E E a 0) U) " n -o I I — 0 c >, 0 2 u OL 4-J a) = U L �§ 4-J a) U) r 4 OL Ln . u • [LIU 0 Lu u u x a) LU Ln z LLI x LU W W W W W W W W W W 0 4� u >-w w w w w w w w w w >- CL LLI • ai >, -0 — 1713 0 0 0 � ?: ' 00 z w w wz LEXIN GIO N 0 " 2 COL I& 0 X u z LLI • N p m ... 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U) 0 0 U C) o cu cu 4� ( C) (D .F U N c c c O (U O O O 0- U) CU CU CU co 1713 O LEXINGTON • • • • • N • 0 N • • • • • Ak , m 0 ., m _ • � • • � m • ■ � • • � � .._ - d�� ^ ?\ « »LEXINGTON ETWINKv\ , AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Staff Report - Visitors Center Financing Plan/Fundraising Options (15 min.) PRESENTER: ITEM Megan Zummuto; Melisa Tintacolis, NUMBER: ED Office; Carol Kowalski,Assistant 1.2 Town Manager for Devel. SUMMARY: No vote is requested for this agenda item. Staff will review: • Options for a temporary facility while Visitors Center is under construction; • Options for non- tax levy funding to offset general fund support; • Two funding schedules, with and without non-tax levy support, to fund a portion of this project. SUGGESTED MOTION: NA FOLLOW-UP: Selectmen to decide whether to request an appropriation for construction at the 2018 Annual Town Meeting. If the 2018 Annual Town Meeting approves funds the next phase of this project(construction documents, with or without construction funding) staff will continue to work on non-tax levy funding sources. Request will be made to the Board to authorize the proposed fee increases. DATE AND APPROXIMATE TIME ON AGENDA: 3/19/2018 6:50 p.m. ATTACHMENTS: Description Type Q,)tYon s fdnm V"arnnror<t y Q<ra,rlrtk>,, Q"na ,arnrtst[ra nr Funrw;rnrg,Q,)tYonrs; C:h>vor Mom) ❑ QDolbt pit"Mco St,ha.74;.ukl wrt)out Outs,r h:. 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A - = D AP LI9'0 F�1n G Ka MEMORANDUM Date: March 16, 2018 To: Carl Valente,Town Manager CC: Carol Kowalski,Assistant Town Manager for Development; Melisa Tintocalis, Economic Development Director From: Megan Zammuto, Economic Development Coordinator Re: Visitors Center Alternative Revenue Strategy Background The Economic Development Office is leading an effort to raise funds from both internal programs and external partners to contribute to the cost of the Visitors Center construction project. Staff asks that the Board consider the following: • Support a Visitors Center Stabilization fund to dedicate revenue toward the proposed new Visitors Center—Town Meeting Article 26 • Approve three proposed fee increases with revenue dedicated to the proposed stabilization fund— Table 1 • Review additional staff recommended revenue sources Table 1: Proposed Fee Increases Description Proposed Fee Number of Net Revenue Transactions Annual Collection - Increase 10 Years 1. Increase Battle Green Charter Increase from $50 - 20 $400 $4,000 Tour Rate $75 2. Increase Rental Fee Baffin Hall Increase from $500 to 30 $1,500 $15,000 $550 3. Increase Rental Fee Estabrook Increase from $150 to 20 $1,000 $10,000 Hall $200 Estimated Total Annual Revenue $2,900 $29,000 1 Table 2: Additional Fundraising Staff is also researching additional fundraising opportunities that could be dedicated to the stabilization fund. Description Estimated Annual Revenue Collection— 10 Years Revenue 1. Advertising inside the Liberty Ride $1,200 $12,000 Trolley 2. Sale of a Battle Green Walking Tour $3,000 $30,000 3. Sale of an exclusive product with sales $800 $8,000 dedicated to the stabilization fund 4. Visitors Center Optional Contribution $3,000 $30,000 Estimated Total Annual Revenue $8,000 $80,000 Table 3: Potential Partner Contributions Staff is meeting with partners to discuss potential contributions to this stabilization fund. Partner Annual Contribution Revenue Collection— 10 Years 1. Lexington Chamber of . $300 Per Month $31,450 Commerce . 2.5%Annual Increase • Payments Begin in January 2020 or New Building Occupancy 2. Lexington Lions Club $5,000 $50,000 3. Lexin on Rotary Club Committed to Donation,Amount TBD TBD Projected Total $8,600 $81,450 Table 4: Total Potential Fundraising Fund Description Potential One Potential Revenue Collection— 10 Years Time Revenue Annual Revenue 1. Cultural Facilities Fund* $675,000 2. Community Endowment of $7,000 Lexington Grant* 3. Fee Increases $2,900 $29,000 4. Additional Fundraising $8,000 $80,000 5. Partner Contributions TBD $8,600 $81,450 6. Senator Mike Barrett— $200,000 State Operating Budget Request** 7. Community Preservation TBD TBD TBD Act Funds for Historic Exhibits Estimated Total $882,000 $19,500 $190,450 * Grant awardees will be announced June, 2018. ** State Operating Budget will be finalized July, 2018. 2 O O O 00 N OOOO (D0) m NO O O (D 0) N M N oD U N rn F.- U. 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O iii iri iii iri 0 c C) Q d O 2 n .� c a� _� c 0 V m m yr a it it it it a 3 in aci a n aoi N 0 N c E ar ar ar ar _ O w m O � d) O > Q > ui > `a c R v .., N O c _c O' d N m p UI- cJJ J y ,� UOcn - U � a CL p Q I- m Q Z CA �- N M V l0 (0 I.- co O [- d AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Article 16(f) -Automatic Meter Reading Equipment Analysis (20 min) PRESENTER: ITEM NUMBER: David J Pinsonneault, DPW Director 1.3 SUMMARY: No vote is requested for this agenda item. Staff recently received the consultant's report on implementing an automatic water meter reading system, to replace the house-to-house semi-automated system the Town currently uses. Because of the technical and financial complexity of the analysis, and a number of follow-up questions staff have for the consultant, it is recommended that this Warrant Article(16f)be indefinitely postponed at Town Meeting. Staff will briefly explain, however, the fixed net radio read system the consultant is recommending and the features of this type of system. SUGGESTED MOTION: NA FOLLOW-UP: DPW and Finance staff will continue to work with the consultant on this analysis. DATE AND APPROXIMATE TIME ON AGENDA: 3/19/2018 7:05 p.m. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Update-Center Streetscape 25% Design(45 min.) PRESENTER: ITEM David Pinsonneault, Public Works NUMBER: Director and John Livsey, Town Engineer L4 SUMMARY: A vote regarding Warrant Article 16e-Center Streetscape Improvements-Design, is necessary. Staff will provide an update on the status of the 25% design for the Center Streetscape project. SUGGESTED MOTION: N/A FOLLOW-UP: Staff will continue to work with the consultant and the work group to finalize the 25% design. DATE AND APPROXIMATE TIME ON AGENDA: 3/19/2018 7:25 p.m. ATTACHMENTS: Description Type Sunniuy. 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SL 0 tr mu 45 L Q (d w 0 CC � A} a) N N �E d ©Ln L Eu_ L L +, ui m N N m L tab E m 0 O I4a c+s t J 0 Z L O > _ _, C W4- `- ss tJ an ci 0 < 4 N N CL® E c o 0 Ci u E sn L 76 m p 4Ln to u ...... kn CL E m C , 0 �- 0 Qp > O r-i N m $ a..o L •'EfY Qai 0fl 4-1 uj _ •o. a) '� CI1 Cif tfY ^^ C Qla Ln C d1 Cl O L4-1 qy Ln '—�kOtY' cz 0 .� C C � �} L cis d' QD N v © Q Qy a 4 1Q r r Ln u d i �a cn � m Cd 0 N Q L c Ql C) 41 � G ili "� O E _ N N CJ C C �Ln m i} 0 c1a d1 GO m co 4-0 m m 41 m 0 0 in C� m m L co Z m / - _ / _ / - � - ���*» 7� ® ^ ,� �# ©� \� _ / AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: ATM 2018 Warrant Article Update -Amend Zoning Bylaw/Special Permit Residential Developments (15 min.) PRESENTER: ITEM NUMBER: Matt Daggett 1.5 SUMMARY: Matt Daggett will present his 2018 Annual Town Meeting Warrant citizen article-Amend Zoning Bylaw/Special Permit Residential Developments SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 3/19/2018 8:10 P.M. ATTACHMENTS: Description Type Q"rra ,arnrts[ra>nr Arrtrk,k ? Rackup Matorrka( 4-a E (D (D a) 0 > co C: CZ 2 CL E 75 cz CL U CD m C/) cz r %+. C- CL c 0 : E O a U cm CL O m �+ 0 L a i N Z3 ® N N N LM Q� pry > N .! M •��—, o ,= o- 1 o ca o CD 0 }' 43 CZ CZ a O Z N 0 .c- 0 ZCU . QX !Q NZ Cll Q 0 C i 00 — -0 cc •� = O N � _ O CD cz cz © E cU O p O i Z3 sZ U) czu : O c L �o CL o � = cz O � FDyE .a c U) x > E aD cu° Q E0 *W� .0 CZ . - 0) 0 ',C U) O 4) .O © d Q C © N U Z3 0- U O -0 � �' �cz cz DL 2 � � � Z3 cz3: _ m m O O Oo czoCy cz CD ca ca (D < oE FCL � � U) — _ .— Q Mr. _ .ia i 0 cn E E c: E E ca 0 Z) 8 CL Z5 C-- Z5 5 T 0 ca 0 0 L. E E C) E CL CL 0 E -a c: F- x -a 'E 9) " : .E ' E- R -a 0 �2 E 4) 04 p Q W cr 0 L. 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N 0 C 'a CL W m 4-0 � a 6uilMWJ8d 'Isu03 ellas co VJ a 4--j cf) W Q Q U E a� cn E 0 C CL a� VJ CL V 0 W � cn c a� c AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Article 37 Financing Update -Accept MGL Chapter 59, clause 5c 1/2 (10 min.) PRESENTER: ITEM Carl F. Valente, Town Manager; NUMBER: Carolyn Kosnoff,Assistant Town Manager for Finance 1'6 SUMMARY: A vote is requested for this agenda item. Article 37:Accept MGL Chapter 59, Section 5C 1/2: The Board of Selectmen has requested a recommendation for funding the property tax exemptions covered by this local option statute. Property tax exemptions are funded from the Overlay for Abatement and Exemptions Account. While additional funds have not been budgeted in FY19 for this specific purpose, should Town Meeting accept this local option statute, there are funds available in prior years' Overlay accounts that may be used for funding the additional property tax exemptions allowed by this statute. Under the Municipal Modernization Act, any funds available from prior year overlay accounts may be used in a subsequent year, as long as sufficient funds are reserved for outstanding abatement applications. SUGGESTED MOTION: Article 37: Move to recommend to Town Meeting that the percent increase in the property tax exemption amount, as allowed under Chapter 59, Section 5C 1/2, be percent. FOLLOW-UP: Staff will prepare the motion Town Meeting motion. DATE AND APPROXIMATE TIME ON AGENDA: 3/19/2018 8:25 p.m. ATTACHMENTS: Description Type Ana yss Q,)trons Rackup Matoria� cn 4)0 2 § coo 3 7 0 § .g 0 2 2 E 0 J 2 c \ cn � 0 / / ƒ) E CD cn o z ° _ g m 0') R ) / e§ 6 E E 2 a n o.g R / kkk ■ co ` k LLl z � ` g m I § 2 - § k ocn cn 2 o c / \ 00 E k 2 0k C E § k 7 � L / 2 _ / CO x g o R E 2 2 G 27 6 £ m E � 3a no.g % E � 2 00 < a- 2 e = LU 2 � � qo oL 2 � a a 7 � ) k E ~ � � u 0 2 o co \ $ 2 E \ / LO k E / ° LL@ E Cl) E ■ F- 2 \ e� / 0 u E 2 a n o.q Cl)kkk k�� / § e = , 2 2 c § 2 E L §m o a { � a c / q $ — r- 4) C ° ® 2o =0E k $ 6 z � � ° Xca co E R m & Cl) 0 cn D C14 co / U - �CD 0 kE k q M 3 § 3w § . a .0 / E@ � k = © tea @3 I / R { § § J & § � w ® � � AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: ATM 2018 Article Positions & Presenters (10 min.) PRESENTER: ITEM NUMBER: Board Discussion 1.7 SUMMARY: A vote is requested for this agenda item. . Article 26: See attached draft motions for Article 26-Establish, Dissolve and Appropriate to Specified Stabilization Funds. . Draft Consent Agenda Articles The Board will continue to take positions on ATM 2018 articles. SUGGESTED MOTION: FOLLOW-UP: TMO staff will prepare the appropriate motions for Town Meeting. DATE AND APPROXIMATE TIME ON AGENDA: 3/19/2018 8:35 p.m. ATTACHMENTS: Description Type Artka k( 26 QDrrssft Motronrs; Rackrrk,Matorrias D Drafl Cbnsont Ajgonda ArtYck>,, Rackup Matoria� D v5 Rackup Matoria� DRAFT - PENDING TOWN COUNSEL REVIEW" ARTICLE 26 ESTABLISH,DISSOLVE AND APPROPRIATE TO AND FROM SPECIFIED STABILIZATION FUNDS MOTION: a) That$3,415,331 be appropriated to the Capital Stabilization Fund, and to meet this appropriation $532,085 be appropriated from the General Fund unreserved fund balance, and $2,883,246 be raised from the tax levy. b) That $4,500,000 be appropriated from the Capital Stabilization Fund for projects excluded from the limits of Proposition 2 '/2. c) That the Town establish a Visitors Center Capital Stabilization Fund, for the purpose of funding the capital improvements and replacement of the Visitors Center and further that the Town accept paragraph four of Section 5B of Chapter 40 of the Massachusetts General Laws and authorize any grants, gifts, donations and special fees approved by the Board of Selectmen for the Visitor Center capital project(s)be deposited into this fund. d) That the Town establish an Affordable Housing Capital Stabilization Fund, for the purpose of funding affordable/community housing construction, renovation, associated land acquisition or easements, and further, that the Town accept paragraph four of Section 5B of Chapter 40 of the Massachusetts General Laws and that any payments or contributions approved by the Board of Selectmen for such capital purposes be deposited into this fund. e) That the Town establish a Water System Capital Stabilization Fund, for the purpose of funding capital improvements of the water distribution system and that the Town accept paragraph four of Section 5B of Chapter 40 of the Massachusetts General Laws and that any payments made by the Town of Bedford or other municipality approved by the Board of Selectmen for water capital projects be deposited into this fund. f) That the Town dissolve the School Bus Transportation Stabilization Fund, established under Article 39 of the 2007 Annual Town Meeting. g) That the Town dissolve the Avalon Bay School Enrollment Mitigation Stabilization Fund established under Article 20 of the 2011 Annual Town Meeting. 2018 Annual Town Meeting Potential Consent Agenda Articles Board of Selectmen— March 19, 2018 Article 6: Appropriate for Senior Service Program (IP) Article 7: Appropriate for Advice and Analysis-Getting to Net Zero Article 10a: CPA Conservation Land Acquisition (IP) Article 10c: Archives& Records Management/Records Conservation & Preservation Article 10k: CPA Debt Service (Discuss with BOS) Article 101: CPA Administrative Budget Article 15: Recreation Capital Article 16a: Hydrant Replacement Program Article 16d:Townwide Culvert Replacement Article 16f: Automatic Meter Reading System (Discuss with BOS) Article 16g: Sidewalk Improvements Article 16m: Transportation Mitigation Article 17: Appropriate for Water System Improvements Article 18: Appropriate for Wastewater System Improvements Article 20b: Public Facilities Bid Documents Article 20c: Facility and Site improvements-Building Flooring program and School Paving Program Article 20e: Municipal Building Envelopes and Systems Article 20g: School Building Envelopes and Systems Article 20i: Public Facilities Mechanical/Electrical System Replacements Article 27: Appropriate to General Stabilization Fund (IP) Article 28: Appropriate from Debt Service Stabilization Fund oc cz cz W a� r W cz N cn ro o0 00 o o w a o � cr3 N cz � N M Co NN o c, w � .� cz a� oox o aq h*� p N O p C V � S� p CZ ¢ s� s� � s� ens� o � '� � � a - aa � a� � a 0 0 o o o � C7 � Hwr� � a H7t 00 a, o oc o a, r o s� czo o o cz o _0o a � � .� o 0 0 0 � u � " p� ct qq -C tb C� c� V .R. a� cc3 U N o o z bA " b a� CL cz CZ U sU, a� Aa cci a� a� a� a� a) o �- p H CA o H V a� o o o o n o C5o a� o a� a' a� a� �. Q o ° a' ' o o 0 0 0 o u o N M d• V� �p oc C.3 0 C.3 a� r a C� . cn cz C v U w .o a� W V 0 tb 0 tb R aq CZ 0 CA CA +, 0 an o s o °� C cc3 U cz u 0 O H � s W o �/] G= CAN Al A Cl] A a 0 C v� s. 0 CZ u0 U s. a� 0 0 0 w " CZ 0 H Al pa cz CA o o o 0 o O U W oc a� r rd t co O tb tb o r' cc3 — ti cc3 N ,� w aq 'o cn W cn � ¢rC bA� � �" N .� NCA � U 3 -73 fs cz v� /a�� o a� ,� c~� aj ~ CA p � •� P � wwP.� V) � � � a> O s. co > an o CA a� o ti a, o o o anti O N S� U Q Cl] cr3 U U V w cz O cn 7 'C .8 ''C N ''C O N N W ' N M 7t l-- CO C1 O N M 7t v� �i oc cz CZ u W � a� r uU O — cz .� .� cz O c Gp C4-� N czCA ) N O ct CJ O ,O O IT SNi ^�- V — ^� -- Vl U �•s'". p p VCA d —CZ � U CAU cz U p� �bA N N d C7 •s � N � `ti" C7 � C7 � w N `ti" U �" U AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Town Manager Reappointments (5 min.) PRESENTER: ITEM NUMBER: Carl F. Valente, Town Manager 1.8 SUMMARY: A vote is requested for this agenda item. The Town Manager is requesting that the Board approve reappointments of the following two members of the Conservation Commission: . Philip Hamilton has been a member since 2003. Mr. Hamilton's new term will expire March 31, 2021. Ethics training is up-to-date. . Kevin B euttell has been a member since 2014. Mr. B euttell's new term will expire March 31. 2021. Ethics training is up-to-date. SUGGESTED MOTION: Move to approve the Town Manager's reappointments of Philip Hamilton and Kevin Beuttell to the Conservation Commission. FOLLOW-UP: Town Manager's Office. DATE AND APPROXIMATE TIME ON AGENDA: 3/19/2018 8:45 p.m. ATTACHMENTS: Description Type ❑ Qhffip VLnnOtonr Rar<nkpon nrtnnx )tfkppkatron Rackup Matorrkn( ❑ Kovh).RnittoH Roappohftnunt Appkatron Rackup Matoria( RECLEVD TOWN OF LEXINGTON MAR 8 APPLICATION FOR REAPPOINTMENT FOR BOARD/COMMITTEE N 1 Board/Committee of Interest: ' Full Name: � - Preferred Title,,-, (please circle) r./ s t`Mrs.,/Other Home Address: Length of Residence in Lexington. Current Occupation: (,,N) P Work Address: Phone Number(s): Flom Work: Fax Number(s): Email Address: OEM_ Comments: Members of Town boards and committees, as defined by the Conflict of Interest Law, M.G.L. c. 268A, must abide by the standards of conduct as set forth by the Massachusetts State Ethics Commission. Within 30 days of appointment, and annually thereafter, committee members must acknowledge receipt of the Summary of the Conflicts of Interest Statute from the Town Clerk, and thereafter must provide documentation of biennial completion of the on-line training _required by the Conflict of Interest Statute. The law places responsibility for acknowledging receipt of the su ?caries, and f'or cornpleting the online trainin on the ind;vidual- 'ou w'11 be prov ided additional information by the To��n Clerk pertaining to this law and recently enacted education and training requirements. Signature. il Date: G A02:13&C'.s Application TOWN OF LEXIN TON APPLICATION FOR REAPPOINTMENT FOR BOARD/COMMITTEE MEMBERSHIP Boardr'Committee of interest: G Full Name: ` Preferred Title please circle): r,Ms./Mrs.10ther Home Address: Length of Residence in Lexington: Current Occupation: Work Address: Phone Number(s): Home: Fax Number(s): Email Address: Comments: Members of Town boards and committees, as defined by the Conflict of Interest Law, M.G.L. c. 2_68A, must abide by the standards of conduct as set forth by the Massachusetts State Ethics Commission. Within 30 days of appointment, and annually thereafter, committee members must acknowledge receipt of the Summary of the Conflicts of Interest Statute from the Town Clerk, and thereafter must provide documentation of biennial completion of the on-line training required by the Conflict of Interest Statute, The law= places responsibility for acknowledging receipt of thle summaries, and for completing the online: training on the individual. You will be provided additional information by the Town Clerk pertaining to this law and recently enacted education and training reir ants. t Signature: Date: G A02:B&C's Application AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Relocation of Easement - Camelia Place (5 min.) PRESENTER: ITEM NUMBER: Carl F. Valente, Town Manager 1.9 SUMMARY: A vote is requested for this agenda item. As part of the construction of the Headquarters Fire Station, a relocation of the Camelia Place easement is necessary. See attached plan. SUGGESTED MOTION: See attached vote of the Board as prepared by Town Counsel. FOLLOW-UP: Town Counsel will file easement document with Registry of Deeds. DATE AND APPROXIMATE TIME ON AGENDA: 3/19/2018 8:50 p.m. ATTACHMENTS: Description Type ❑ k,,ns rn xm)t Qlkm Rackup Matorrka( Vote M'tho Q'u,sud M'Sokar tntiunm Rackup Matorrka( 0 am o � � m o> u_ p �mo m w oLL mm w m„ a ao 11 . _l1 . ................ N r } 0 c7 � 1 w O a O U W a i acn � a W X � W a I ; u U r o r„rn a j U W 1 H 1 H .... �� x „hut ...... ........ IL r rl i i R 1 ZZ s .133k I I r Sj d&03039 6 fi.... ........ 1� 1 4� Y ey W �� RECORD VOTE OF THE LEXINGTON BOARD OF SELECTMEN March 19, 2018 WHEREAS, the Town of Lexington (the "Town")is the owner of that certain parcel of land (the "Town Parcel") shown as Lot B on a plan entitled"Plan of Land in Lexington, Mass.," dated May 23, 1944, recorded with the Middlesex South Registry of Deeds (the"Registry") as Plan 272 of 1944 (the "Plan"), pursuant to that certain deed recorded with the Registry at Book 6778, 589 (the "Deed"); WHEREAS, also pursuant to said Deed, the Town Parcel is subject to the rights of owners of certain parcels abutting the Town Land to a right of way to Bedford Street, over a passageway fifteen feet wide under which a sewer has been laid, shown on the Plan as "Camelia Place," for all purposes for which streets are or may be commonly used in the Town of Lexington (the"Easement"); WHEREAS, said Deed, which establishes the Easement, does not expressly prohibit the relocation of the Easement as shown on the Plan; and WHEREAS, the Town desires to relocate said Easement in order to facilitate certain renovations to the Town's fire station located on the Town Parcel, in a manner that will not significantly lessen the utility of the Easement, increase burdens on the dominant estate holders' use and en.oyment of the Easement, or frustrate the purposes for which the Easement was created. NOW THEREFORE, at a duly called public meeting of the Board of Selectmen on the date first written above, the Board votes as follows: To relocate the Easement, at the Town's sole cost and expense, from the location as shown as "Camelia Place" on the Plan, to the location as shown as "Proposed Location of Camelia Place" (the"New Easement Area") on that certain plan entitled "Town of Lexington Camelia Place Alignment Lexington Fire Station" dated February 2018, prepared by Fuss & O'Neill, attached as Exhibit A. The relocation of said Easement shall be effective upon the completion of the construction of the right of way in the New Easement Area. tA0482650.1} TOWN OF LEXINGTON By its Board of Selectmen Suzanne E. Barry, Chairman Michelle L. Ciccolo, Vice-Chairman Joseph N. Pato Douglas M. Lucente Jill I. Hai (A0482650.1) 2 EXHIBIT A Plan of New Easement Area [See Attached] (A0482650.1} 3 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve Use of the Battle Green- Historical Society - Battle Reenactment PRESENTER: ITEM NUMBER: Suzanne Barry, Chair C.1 SUMMARY: The Historical Society has requested permission to use the Battle Green on April 18, 2018 for the annual children's Battle Reenactment from 10:00 a.m. - 2:00 p.m. (rain date Friday April 20, 2018) SUGGESTED MOTION: Motion to approve the consent agenda. FOLLOW-UP: Selectmen's O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 3/19/2018 ATTACHMENTS: Description Type ❑ Q<att(ar 4 rra.ra.nr k <a[ra,nr C'narl;rra nr ,rra.ra.nrsaa,tutia na[ Rackup M<atorrka( �AOAN: TOWN OF LEXINGTON SELECTMEN'S OFFICE ri q APPLICATION FOR r „hIRILIII' BATTLE GREEN PERMIT The Board of Selectmen issues permits for the use of the Battle Green (see attached regulations). Please fill in this form completely and return to the Selectmen's Office no less than two weeks prior to the requested date. NAME, PHONE NUMBER, and EMAIL ADDRESS OF A RESPONSIBLE CONTACT: Chris Kaufman (Lexington Historical Society), PO Box 514, Lexington Ma 02420 DATE AND TIME OF EVENT: April 18, 2018 (rain date April 20) 10 am-2 pm NATURE OF EVENT: Children's Battle of Lexington Re-enactment (2 Sessions) EXPECTED NUMBER OF PARTICIPANTS, SPECTATORS, AND VEHICLES: 40 participants each session DURATION OF EVENT: 4 hours STATEMENT OF EQUIPMENT AND FACILITIES TO BE USED: One table will be set up on Buckman Tavern lawn for registration SECTION OF THE GREEN DESIRED: Entirety ADDITIONAL INFORMATION: Authorized Signature Federal Identification No. or Social Security Number AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Water & Sewer Commitments &Adjustments PRESENTER: ITEM NUMBER: David J Pinsonneault C.2 SUMMARY: Water& Sewer Commitment February Finals 2018 $ 2,730.07 Water& Sewer Adjustment as recommended by WSAB $ (783.71) SUGGESTED MOTION: Motion to approve the Commitments and Adjustment as noted above. FOLLOW-UP: Treasurer/Collector DATE AND APPROXIMATE TIME ON AGENDA: 3/19/2018 ATTACHMENTS: Description Type Department of Public Works InS Town of Lexington 1 Water and Sewer Enterprise Funds } FISCAL YEAR 2018 FINALS GRAND TOTALS February 20118 WATER $1,385.51 $1,385.51 SEWER $1,344.56 $1,344.56 TOTAL: $2,730.07 $2,730.07 To the Collector of Revenue for the Town of Lexington: You are hereby authorized and required to levy and collect of the persons named in the list of water/sewer charges herewith committed to you and each one of his/'her respective portion herein set down of the sum total of such list. Said sum being: Two tFiousandseven hundre "th rty doCCars and o7jaa And pay the same into the treasury of' the Town of Lexington and to exercise the powers conferred by law in regard thereto. DIRECTOR F PUBLIC WORKS BOARD OF SELECTMEN 3/19/2018 Treasurer/Collector, Director of Public Works,Water/Sewer Billing FY2018 a,7s ADJUSTMENTS TO WATER/ SEINER AS RECOMMENDED BY THE WATER AND SEWER ABATEMENT BOARD , N BOS 3/19/18 N t 1 0300914000 4 Bridge Street $ - $ (783.71 ) (783. 1) 883' 197 2017V I 1 1 $0.00 1 ($783,.71 ) ($783.71) THE SUM SET AGAINST THE ABOVE ACCOUNTS IS HEREBY ADJUSTED. WATER SEWER TOTAL $0.00 ($783.71) ($783.71) *This additional amount is a correction from the previously approved version. DIRECTOR OF PUBLIC WORKS BOARD OF SELECTMEN 3/19/18 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve Minutes PRESENTER: ITEM NUMBER: Suzanne Barry, Chair C.3 SUMMARY: The minutes of the following meeting dates are ready for your review and approval: . February 5, 2018 . February 12, 2018 . February 26, 2018 . March 8, 2018 Joint BOS-SC The Executive minutes of the following meeting date is ready for your review and approval: . February 12, 2018 SUGGESTED MOTION: Move to approve the following meeting minutes: . February 5, 2018 . February 12, 2018 . February 26, 2018 . March 8, 2018 Joint BOS-SC Move to approve but not release the following Executive Session Minutes: . February 12, 2018 FOLLOW-UP: Selectmen's O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 3/19/2018 ATTACHMENTS: Description Type D Mhnaos 022051118 Rackup Matoria( D Mhnaos 0221122118,rov 1 kackup Matorial D Mhnaos 02226/118,rov Rackup Matoria1 D Mhnaos 06/08/118 Jor)t IMS/SC, Rackup Matoria( February 5, 2018 Page 1 of 9 Selectmen's Meeting February 5, 2018 A meeting of the Lexington Board of Selectmen was called to order at 7:00 p.m. on Monday, February 5, 2018 in the Selectmen's Meeting Room of the Town Office Building. Ms. Barry, Chair; Mr. Kelley; Mr. Pato; Ms. Ciccolo; and Mr. Lucente were present as well as Mr. Valente, Town Manager; and Ms. Siebert, Recording Secretary. Public Comment Joelle Gunther, 35 Woodcliffe Road, asked what the Town's response will be to inaccuracies on a number of Woodcliffe Road 2018 property tax assessments. She believes most people affected are unaware of the reason their tax bills have increased. The abatement deadline (February 1) has now gone by and Ms. Gunther asks the Town to notify affected homeowners and to generate amended bills. Mr. Valente acknowledged there had been an error affecting seven property assessments on Woodcliffe Road. It was a staff coding error, isolated to teardown properties of a certain date. Assessment staff has notified all affected Woodcliffe Road homeowners, directing them to file an abatement. Recalculation of the valuation is at this point not possible as towns have no legal authority to change home values but bills; abatement is the way the issue can be remedied. If the Town did not hear back from the Woodcliffe Road homeowners, a second notice was sent. Mr. Valente does not know how many responses were received but he will report back with that information. He further noted that property tax bills, by law, have the abatement application deadline printed on them. Ms. Ciccolo asked if there are potentially other properties affected by this error. Mr. Valente said he is not aware of others. Mr. Lucente asked that the Town look into other valuations to ascertain if the error was isolated. Mr. Kelley said he had been contacted by residents of Slocum Road who suspect something similar has happened with their valuations. He asked that the Town look into these properties as well. Mr. Kelley noted that this 3rd quarter bill is the first to reflect the most recent valuations. Mr. Valente said he will look into the question of whether 4 h quarter bills can be abated if homeowners missed the 3rd quarter deadline. Mr. Pato noted that home sales, and associated valuations, have risen significantly. Mr. Valente agreed but added that there are also wide variations in sale prices, depending on house style. Selectmen Concerns and Liaison Reports Ms. Barry reported that two or three World War I commemorative plaques on the Battle Green have gone missing. The Monuments and Memorials Committee would like permission to coordinate with Public Works staff to replace the plaques in advance of the next November's 100d' anniversary ceremony commemorating the end of World War I. February 5, 2018 Page 2 of 9 Town Managers Report Mr. Valente said the Town would be selling $48M in municipal bonds and $12M notes later this week. Standard &Poor's and Moody's credit agencies have recently confirmed Lexington's AAA rating. The Board will be asked to approve the bond/note awards at the next Selectmen's meeting on February 12, 2018. Accept Terms of the Richard "Dick" Michelson Scholarship Fund Eric and Jerry Michelson, sons of Dick Michelson, were present for the acceptance. The Selectmen, in turn, acknowledged with deep appreciation the many contributions of Dick Michelson and his family. The Michelsons said the idea for the scholarship had originated from their father, who began the process of establishing the fund before his death. Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to accept the terms of the Richard "Dick" Michelson Scholarship Fund that will be managed by the Trustees of Public Trusts. Approve Request for Discovery Day Street Fair Eric and Jerry Michelson presented a request from the Lexington Retailers Association for permission to hold the 39 h annual Discovery Day Street Fair. Upon motion duly made and seconded, the Board of Selectmen approved the request of the Lexington Retailers Association to have exclusive use of the Muzzey Street/Waltham Street parking lot on Saturday, May 26, 2018 (rain date June 2) from 5:00 a.m. to 5:00 p.m. for the 39'h annual Discovery Day Street Fair, to erect seven temporary signs, to park a flatbed trailer in Lexington Center and provide free parking, as outlined in their letter dated January 26, 2018, subject to working out all the details with Public Works and Police staff. Request of the Lions' Club for 62nd Annual Carnival Mr. Lucente, Treasurer for the Board of Directors of the Lexington Lions' Club, recused himself from this item. Colby Crogan, in-coming President of the Lexington Lions' Club, presented the information for the event. Ms. Barry noted that if carnival activities are to take place on July 8, 2018, a Sunday entertainment license will be necessary. This can be done, if necessary, at a later Selectmen's meeting. Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve the request of the Lions Club to hold the July 4fh Carnival from Sunday July 1, 2018 to Sunday, July 8, 2018 with the times as requested in the Lions Club letter dated January 30, 2018. Board Review and Comments to the Planning Board on Annual Town Meeting Zoning Articles Since there are a number of 2018 Annual Town Meeting Citizen's articles related to zoning, Ms. February 5, 2018 Page 3 of 9 Barry and Mr. Valente asked the Board to consider how to convey Selectmen's positions to the Planning Board after they hear the various article presentations. Mr. Valente reported that staff are available to draft written comments for the Selectmen and the Planning Board has said it would be helpful to hear the Selectmen's views before taking positions. All zoning article Public Hearings have been continued to the February 14, 2018 Planning Board meeting and will tentatively be ongoing until February 28, 2018. Assuming that all deadlines could be honored, the Board reached consensus that capturing positions in written form would be useful and preferable. Ms. Barry and Mr. Valente will work together to try to achieve this objective. Review Draft-2018 Annual Town Meeting Warrant Mr. Valente and Ms. Axtell, Assistant Town Manager, noted a few changes to the draft warrant: • The previous Article 45 (accept MGL 40C) was deleted. • The title of Article 46 was changed to—"Amend Chapter 447 of the Acts of 1956", as the Study Committee is now recommending amending our HDC special act rather than accepting the State Law on HDC's. • The previous Article 24 "Appropriate bonds and notes premium"was deleted. It was confirmed with bond counsel that the Municipal Modernization act covers what is necessary going forward by adding language to every borrowing article covering bond and note premiums. • Article 12Appropriate for Lexington Children's Place Construction was increased by $200,000,to reflect the latest cost estimate by the Architect. Mr. Valente said this first draft will need to be revised for typographical errors. He asked for comments from the Selectmen on substantive matters. Referring to Article 20f Visitors Center Construction Documents and Citizen's Article 22 Visitors Center Funding, Mr. Valente noted that the White Book includes funding reflected in Article 20f that would take the project up to bid document status only. Article 22 includes full construction funding. If the Board decides to expand Article 20f to include full funding, the citizen who brought forth Article 22 may decide to indefinitely postpone that article. If the Board votes to expand Article 20f, Mr. Valente recommends that it become a stand-alone article instead of remaining a subset of Article 20. This is a practice he recommends for all major construction articles. Ms. Ciccolo, Ms. Barry and Mr. Pato said they want to see financing proposals for both scenarios before deciding which to support. Mr. Valente said the financing plan will be presented at the March 19, 2018 Board meeting, after the warrant deadline. The price estimate will also be available at that time. Mr. Kelley recommended splitting off Article 20f in any case, since it would prepare for either possibility. Dawn McKenna, Tourism Committee Chair, urged the Board to separate Article 20f so that it can more easily be expanded if the financing plan for full construction is approved. In addition, Ms. McKenna expressed disappointment that Tourism Committee-approved language for Article February 5, 2018 Page 4 of 9 22 had been changed. She asked for the missing components to be restored in the interest of clarity. Ms. Ciccolo, Ms. Barry, and Mr. Lucente agreed with Mr. Kelley's recommendation to separate Article 20f into a stand-alone article. Mr. Pato said he supported keeping the article as a subset of Article 20. The Board will finalize this vote at the next meeting. Mr. Valente noted that the Capital Expenditures Committee recommends the $370,000 replacement radio console for the Police Department be included in the FYI Capital budget. At the February 12, 2018 Selectmen's meeting, the subject of the Town Meeting Consent Agenda will be addressed, with the goal of compiling a list for review by the School Committee, Capital Expenditures Committee, and the Appropriation Committee. Ms. Barry will also begin to assign Selectmen presenters for Town Meeting articles. Review Charge for Ad Hoc Stone Building Stakeholder Committee Mr. Lucente and Ms. Kowalski, Assistant Town Manager for Development, presented a draft of the charge for the Stone Building Stakeholder Committee. The purpose of the Committee is to make recommendations to the Board of Selectmen for use of the now-vacant building; Mr. Lucente noted that uses for the Stone Building are restricted by the bequest that left the building to the Town. Ms. Kowalski added that the draft charge is based on prior Stone Building studies, particularly that the second floor be used once again as a lyceum. The new committee would focus on what the first-floor use(s) might be. Ms. Ciccolo said the committee composition as written is thoughtfully considered. She agreed that the Town's empty buildings should be utilized. She also noted that architects who work in Lexington, even though not residents, might be considered for membership. Mr. Kelley said the draft charge is going in the right direction. Ms. Barry noted that the text of the draft specifies nine members but the affiliations listed number only eight. She is also concerned about how directive the language of the charge is and is uncomfortable with the second paragraph under "Description." Ms. Barry wants to ensure that residents understand the Committee is open to considering a variety of users. Ms. Ciccolo asked that another mechanism, such as a survey, be used to engage a broader range on stakeholders. Mr. Pato noted that the idea to form an ad hoc committee came out of a proposal to hire a consultant to look at the potential for marketable shared uses; the draft charge parallels that effort and is specific to the Stone Building. Since that is the case, he is comfortable with the narrowness of the charge but agreed that the second paragraph under "Description", with reference to the Historical Society, should be removed. Dawn McKenna, Chair of the Tourism Committee, asked that a representative of the Tourism Committee be considered for membership. She also recommended that the representatives from the Historical Society and the Historical Commission be liaisons instead of voting members. She suggested that facility users, such as the Lexington Symphony and Spectacle Management, be considered as potential members. Ms. McKenna also urged the Board not to split the charge into "first floor" and "second floor"recommendations, despite deed restrictions. February 5, 2018 Page 5 of 9 David Kanter, Capital Expenditures Committee, said the last Stone Building study was done with a condition of self-sustaining finances. Mr. Kelley said he would not put a similar constraint on this new committee. Mr. Pato cautiously agreed, but expressed the concern that a solution should not overly burden the Town budget; he would prefer a cost-neutral proposal. Ms. Ciccolo said, the Town should be careful about finances but if the building use were to bring in revenue, renovation/code compliance costs could be offset. A long-term tenant might partner with costs. Ms. Kowalski noted that the last study included an analysis of providing handicap -accessibility. The ad hoc committee would focus on looking into what uses are consistent with the terms of the deed requirements and what would be financially feasible. Mr. Lucente and Ms. Kowalski took note of the comments on the draft. They will revise the text and bring it back for a second review at a future meeting. Adjust Sidewalk Permit Fee It has been the Town's practice to allow food establishments in the Center to license the use of the adjacent public sidewalks for food service. The Town Manager is recommending an increase of approximately 3% for 2018. Mr. Valente noted that II Casale and Lexx restaurants both have outdoor seating but it is not on Town-owned property, as is the case with Bertucci's and Peet's Coffee. Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to establish the monthly sidewalk permit fees for Bertucci's at $475 per month and for Peet's Coffee at $75 per month. Continue ReviewFY2019 Preliminary Budget and Financing Plan • Review of Proposed Operating Budget and Program Improvement Requests Mr. Valente said that, despite not recommending some of the PIRs, he believes all have merit were fully vetted by department heads. His choices were made to achieve balance, but he supports all the requests that were submitted. Items from the PIR list that garnered discussion: Sidewalk Data Collection Using PathMeT PIR for $22,500. Ms. Ciccolo asked why Mr. Valente is does not recommend this PIR. Mr. Valente said the PathMeT technology is fairly new; it would be used to measure sidewalk handicap accessibility, including vibration and slope. As it pertains to the Center Streetscape, Mr. Valente said the existing surface can be assessed before Center Streetscape construction dollars funds are requested at Annual Town Meeting 2019. Ms. Barry asked if sidewalk assessment will be done in full or in phases throughout town. Mr. Pinsonneault, DPW Director, said the $22,500 was for one phase of the analysis. David Kanter, Capital Expenditures Committee, suggested that the DPW discuss working in the Center sidewalk analysis with the contractor who ordinarily conducts the sidewalk audits. Dawn February 5, 2018 Page 6 of 9 McKenna, Chair of the Tourism Committee, said that the portion of the Battle Green Master Plan that deals with traffic and parking should be coordinated with the Center Streetscape effort. Ambulance Staffing, 2 FTE's for $188,565 is recommended for slightly less than half the full amount($91,371);the remainder ($97,194) is not recommended Mr. Valente said, given how long it takes to hire trained paramedics, half the fiscal year will elapse before staff is in place and therefore the amount can be cut. Going forward,the whole amount would be needed annually. The additional employees will bring the staffing up to two full ambulance crews. Youth and Family Services Additional Supports for $99,391, Ms. Barry thanked Mr. Valente for the inclusion of a dollar figure but asked if more funds would be needed for anything other than a salary. Noting the ongoing discussions with the School Committee and Human Services, Mr. Valente said there is still flexibility to decide which direction to go in. Transportation Strategic Plan for $25,000 was not recommended because a Commonwealth Compact grant will cover the cost for the three towns involved in the study: Lexington, Bedford, and Burlington. Assistant Building Commissioner for $20,290 was not recommended. Ms. Kelley said the cost is a worthwhile investment to assure building commissioner availability to the development community. Mr. Valente said the reason he did not recommended this request is because the new Building Commissioner has just been hired who should have time to become acclimated before deciding if an assistant is warranted. After discussion, the Selectmen reached consensus to return the funds to the "recommended" column in the event that the addition of an assistant is deemed prudent. Hartwell Gateway Signage, $10,000 recommended/$40,000 not recommended. After discussion about timing, branding, and ownership of the initiative, the Selectmen reached consensus to defer all funding. General Fund Support of Visitors Center for $41,400 and Marketing Budget Increase for $12,000 were not recommended. Dawn McKenna, Tourism Committee Chair, asked the Selectmen to consider cost increases in the future for Visitors Center expenses such as printing. Unmanned Aerial System for $7,950 that was not recommended, Mr. Valente said he is uncomfortable having the Town use drones without a policy in place. Mr. Pato said the Policy Committee would begin to take up the matter. • Continue discussion Regarding the Proposed Capital Budget Mr. Kelley, who was absent from the last meeting, concurred with his colleagues in their support for the Center Athletic Field Lighting and Center Track capital projects. Recapping the last meeting's discussion, it was noted that the Community Center Expansion remains off the Capital list. There has been a proposal to fund a $250,000 design phase to be drawn from the Recreation Enterprise Fund (available balance $650,000). The Recreation Committee fully supports the expense and is re-prioritizing initiatives to allow the funding to be February 5, 2018 Page 7 of 9 used in this manner. Ms. Ciccolo recused herself from this discussion as her parents' property abuts the Community Center. Mr. Pato said he has been concerned about supporting this preliminary phase of the project because he does not want to signify willingness to move ahead with construction unless the plan includes public/private funding. But, upon consideration, he agreed that the design funds will enable the project to reach a stage where public/private collaboration is more likely to occur. He cautiously supports the $250,000 commitment. Mr. Barry said she is now in support of moving ahead with the preliminary stage of the initiative. She reported, however, that the Capital Expenditures Committee is not in favor as it has significant concerns about the ramifications of accelerating the project. Dawn McKenna, Precinct 6, also opposes moving ahead. She asked how much money for Community Center operations is still being paid for from the Town budget rather than by the Recreation Enterprise Fund. She said the Tourism Committee stepped back on its Visitor Center efforts in order for the original Community Center initiative to go forward; now, she believes the expansion should not take precedence and believes School gym facilities should be made available to the community rather than pushing for construction of a new gym within the expansion plan. David Kanter, Capital Expenditures Committee, said that design plans become "stale" if not acted upon in a timely manner. Mr. Kelley said he believes the Town purchased the Pelham property with the promise that it would benefit both the Schools and the larger community. He does not see the $250,000 as a tacit commitment to spend $20M. Ms. Barry noted that all four members involved in the discussion ask that the $250,000 be restored to the Capital budget. This subject will be addressed again on February 12, 2018. The full budget will be voted on February 26, 2018. Selectmen—Committee Resignation Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to accept the resignation of Susan Barrett from the Transportation Advisory Committee. The Board extended its thanks and appreciation to Susan Barrett for her time and effort in serving the Lexington community. Ms. Barrett has just been hired by the Town as the new Transportation Services Manager. Preliminary Discussion—Municipal Mental Health Services Looking forward to the February 7, 2018 Joint Meeting with the School Committee in Estabrook Hall, the Selectmen commented on aspects of the Town/School mental health initiative. February 5, 2018 Page 8 of 9 Mr. Pato said he would like to have a written statement of the goals of the initiative. Mr. Lucente said he will be listening particularly for what services are already provided and what the gaps are. He added that it is good to know a third meeting will take place and asked that there not be such a long gap between meetings. Mr. Barry said the difference between the Schools and the Town is that the Schools have a distinct constituency and the Town serves the whole population. She believes more is going on in separate departments than is clearly understood and there should be better coordination. She asked what Town Government's role in community mental health should be. Ms. Ciccolo said she is looking for better clarity on what the goals are and there should be a community forum. It is hard at the moment to know how to be constructive. She asked for data to explain the level of need on the community side and asked that the missing data be resolved within the Comprehensive Plan process. Mr. Kelley said there is no easy answer to what Town Government's role is but efforts seem fragmented. He believes the answer starts with a community acknowledgement of responsibility. The Selectmen and School Committee will need to work together to address the need and make a joint commitment. Consent A eg nda • Approve One-Day Liquor Licenses Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve a one-day liquor license request from Charles River Wheelers on Sunday, March 11, 2018 from 2:00 p.m. until 6:00 p.m. for the purpose of their kickoff meeting being held at The Depot. Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve a one-day liquor license request from Deepak Das on Friday, March 16, 2018 from 5:00 p.m. until 9:00 p.m. for the purpose of the Deepak Das Art Show being held at the Munroe Arts Center. Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve a request for a one-day liquor license from the Lexington Education Foundation on Saturday, June 16, 2018 from 7:00 p.m. until 11:00 p.m. for the purpose of the Celebration for Education being held at the Hayden Recreation Center, Lower Field. • Approve Minutes Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve but not release the Joint Board of Selectmen and School Committee Executive Session minutes of December 19, 2017; and January 8, 2018 Joint Selectmen and School Committee. 0 Town Celebrations Committee Request—Approve Sending Sponsorship Letter February 5, 2018 Page 9 of 9 Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the request of the Town Celebrations to send out sponsorship letters, as proposed. • Use of the Battle Green—Lexington Fife and Drum Tattoo Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the request of the William Diamond Junior Fife and Drum Corps to hold the annual Tattoo and Lexington Muster on the Battle Green on Friday, May 4, 2018, from 7:00 p.m. to 8:00 p.m., including a small parade from St. Brigid Parish to the Battle Green beginning at approximately 6:50 p.m. The approval will be subject to working out the details with Town staff. Adjourn Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to adjourn at approximately 9:26 p.m. A true record; Attest: Kim Siebert Recording Secretary February 12, 2018 Page 1 of 11 Selectmen's Meeting February 12, 2018 A meeting of the Lexington Board of Selectmen was called to order at 7:03 p.m. on Monday, February 12, 2018 in the Selectmen's Meeting Room of the Town Office Building. Ms. Barry, Chair; Mr. Kelley; Mr. Pato; Ms. Ciccolo; and Mr. Lucente were present as well as Mr. Valente, Town Manager; and Ms. Siebert, Recording Secretary. Selectmen Concerns and Liaison Reports Ms. Ciccolo reported that most of the Selectmen and Mr. Valente attended the annual Chinese New Year celebration at Minuteman High School. Ms. Barry encouraged those who have not yet received a flu shot to contact the Board of Health as there is still vaccine available. Information is posted on the Town's website home page. Town Manager Report Mr. Valente said the National Grid incentive program, which provided home energy audits and access to low-cost efficiency upgrades, has come to an end. Based on Lexington's participation rate, the Town received a $42,000 incentive payment which will be used to purchase energy efficient, low-decibel equipment for the DPW. Of the benchmarks identified in the incentive program, Lexington achieved 77% of the home energy assessment goal; 72% of the air-sealing goal; 69% of the insulation goal; 194%the heating systems upgrades; and 107% of the wireless thermostat goal. Response to Public Comment Made at February 5, 2018 Selectmen's Meeting Regarding 35 Woodcliffe Road Assessment Mr. Valente provided a multi-part response to resident Joelle Gunther's concerns regarding the tax bill for her property at 35 Woodcliffe Road, including information about whether other properties might be affected by a "neighborhood coding" error by the Assessors' office. Findings included: • The Assessing Department has no reason to believe there is a systemic problem with FYI property values. Some 60 properties were discovered to have an incorrect date associated with a"teardown code"but this does not necessarily mean that the homes are incorrectly valued/assessed. Staff, however, is reviewing all 60 properties. • The neighborhood code issue that affected 7 properties on Woodcliffe Road was not a factor in the Gunthers' assessment. 35 Woodcliffe Road experienced a grade/condition change from C to C+which increased the assessment. The Gunthers have applied for an February 12, 2018 Page 2 of 11 abatement and a different staff person will review the matter and present findings to the Board of Assessors, which will make a determination. • The number of abatement applications this year (350) is not far from the recent average, (285) within the context of a total of 12,000 Lexington parcels. Additionally, the DOR has recommended recent changes in valuation methodology. • Based on home sales comparisons, the DOR, in its regulatory capacity, recommended the Town increase the valuation of some properties, because it found the existing grading methodology yielded under-valuations in some cases. Mr. Valente also responded a question posed by Mr. Kelley about Slocum Road assessments. The four Traditional Colonial style homes on Slocum Road increased in assessed value by 9%, which the Assessors believe to be justified and comparable to similar properties. The assessments were also reviewed and certified by the DOR. If Slocum Road residents filed abatements, the Assessors will review the valuations. Award Bond and Note Sale and Approve Amount to be Bonded for Hastings School Project Ms. Kosnoff, Assistant Town Manager for Finance, presented information about the $48M bond and $11.7M short-term note sale that will fund a variety of projects: Clark and Diamond middle schools; study, design, and beginning construction costs for the Hastings Elementary School; design and site work for the Lexington Children's Place;public safety equipment purchases; DPW equipment including the compost screener for the Hartwell Road facility; sidewalks; and water and sewer Enterprise projects. On Wednesday, February 7, 2018, Arnold Lovering, Town Treasurer, received competitive bids from seven bond underwriters and seven note underwriters for a$45,725,000 29-year bond issue and an $11,790,508 359-day note issue. Raymond James & Associates, Inc. was the winning bidder on the Bonds with an average interest rate of 3.0%. J.P. Morgan Securities LLC was the winning bidder on the Notes with a net interest cost of 1.4%. The premium received was $2.7M; this has been factored into the true interest cost and has reduced the size of the sale from $48M to $45M. Ms. Kosnoff said she will recalculate debt projections based on these figures. Prior to the sale, Moody's Investors Service and S &P municipal credit rating agencies, assigned the highest rating of"Aaa"to the Town's Bonds and the highest rating of"MIG-l"to the Notes. The agencies cited the Town's healthy and flexible financial position; strong liquidity; sizeable and affluent tax base; manageable debt and pension burdens; and strong management as positive credit factors. Mr. Kelley applauded staff for able stewardship of Town finances and noted there are few other communities that enjoy "Aaa"ratings. He said a 29- year bond term is somewhat new for February 12, 2018 Page 3 of 11 Lexington but he supported it as a way of easing debt impact. David Kanter, Capital Expenditures Committee, asked if all the bonds are all callable. Ms. Kosnoff said they are, after ten years. Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the motion as written. Ms. Barry read aloud the motion in its entirety. Approve Purchase and Sale Agreement with LexHab for Wright Farm House Property Ms. Kowalski, Assistant Town Manager for Development, requested that the Selectmen approve the transfer of a portion of the Wright Farm house parcel to LexHab to create a unit of affordable housing. To do so, a purchase and sale agreement is necessary. Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and authorize the Town Manager to sign the purchase and sale agreement between the Town of Lexington and the Lexington Housing Assistance Board(LexHab). Assign ATM Articles to Selectmen for Presentations The Board reviewed article assignments and Selectmen recusals. Mr. Valente reviewed a preliminary list of destinations for the Town Meeting Member bus tour: Community Center Sidewalk; Center Track and Lighting; Police Station; Marrett Road/Spring Street; DPW equipment. The tour is scheduled for Sunday, March 18, 1-3:00 p.m. and will leave from behind the Police Station. David Kanter, Precinct 7 Town Meeting Member, asked when the Town will be sure that the Community Center Sidewalk project will go forward to Town Meeting. Mr. Valente replied that staff met with the Scottish Rite last week and the organization is generally receptive. The Town Engineer is currently doing cost estimates. A presentation will be made to the Selectmen and to the Community Preservation Committee. Dawn McKenna, Tourism Committee Chair, asked if the Visitors Center will be included on tour, particularly for new Town Meeting Members. Ms. Barry and Mr. Valente will take this under advisement. Update—Woburn Street/Massachusetts Avenue Intersection Project Mr. Pinsonneault, DPW Director; and Mike Wasilewski and Ken Ho from BETA Group presented seven design concept proposals for the Massachusetts Avenue/Woburn Street/Fletcher Avenue/Winthrop Road intersection. Mr. Pinsonneault said these alternatives are meant to address traffic congestion and pedestrian/bicycle safety. Mr. Wasilewski reviewed existing conditions and geometry at the intersection, saying there are a February 12, 2018 Page 4 of 11 number of"conflict points" and no crosswalks, making navigation of the intersection difficult, particularly during morning peak hours. Concept 1: Maintains existing geometry; no crosswalks added on Massachusetts Avenue; pedestrians are required to cross Woburn Street at Dunkin Donuts; the size of the planted island is increased; the roadway narrows; traffic patterns remain the same; a raised intersection is constructed on Massachusetts Avenue to slow traffic; the peak time vehicle queue Woburn Street to Massachusetts Avenue is slightly over 1000 feet/the wait time is 66 seconds; flashing LED pedestrian crossing signs could be installed at Massachusetts Avenue at the Police Station, at Hurd Road, and across Woburn Street. Concept 2: Modify geometry; no crosswalks added on Massachusetts Avenue; the lane on the east side of the traffic island becomes one-way from Massachusetts Avenue onto Woburn Street; there would be a single one-way lane from Woburn Street to Massachusetts Avenue westbound; both single, one-way lanes and the planted traffic island would be traversed by a raised pedestrian crosswalk; the Massachusetts Avenue portion of the intersection would be raised; the Woburn Street vehicle queue is 2,210 feet and the wait time is 186 seconds. Concept 2A: Similar to Concept A with modified intersection geometry and no added crosswalks on Massachusetts Avenue. Two "storage lanes" (holding 6 vehicles) would be added on Woburn Street, requiring a 1,075 SF land taking near Dunkin Donuts; vehicle queue on Woburn Street would be 1,390 feet and wait time would be 115 seconds. Concept 2B: Similar to Concept 2 and Concept 2A. The two storage lanes are extended, requiring a larger land taking (1,680 SF) and tree removal; the vehicle queue is 1,340 feet and the wait time is 112 seconds. Concept 3: Realigns the Woburn Street to Massachusetts Avenue approach; no added crosswalks across Massachusetts Avenue; Woburn Street to Massachusetts Avenue eastbound is two-way; the Massachusetts Avenue portion of the intersection is raised; the vehicle queue is 1,400 feet and the wait time is 119 seconds; there is no pedestrian crossing at the Woburn Street turn lanes, west or east to cross legally, so pedestrians would walk north from Massachusetts Avenue 350 feet up Woburn Street to cross. Concept 3A: Also realigns the Woburn Street approach but adds pedestrian crosswalks across the two Woburn Street connections to Massachusetts Avenue. The Massachusetts Avenue to Woburn Street link is one-way northbound. The Woburn Street to Massachusetts Avenue peak time vehicle queue is 2,900 feet long and the wait time is 250 seconds, about four times the current wait. Concept 4: This is the only signalized option being presented; intersection could also be raised; two protected pedestrian crossings of Massachusetts Avenue and Woburn Street and bike boxes February 12, 2018 Page 5 of 11 are added;peak time vehicle queue is 1,020 feet; wait time is 62 seconds. Mr. Wasilewski noted the vehicle queue and wait time for Concept 4 is similar to current numbers but pedestrian and bike accommodations are gained. Mr. Wasilewski noted concerns that a Woburn Street realignment might encourage cut-through traffic in the Winthrop Road neighborhood. Options to reduce that potential include metering the time on Winthrop Road (Concept 4/signalization only); implementing turn/Do Not Enter restrictions between 7-9 a.m. Without signalization, the same restrictions could apply from Woburn Road to Winthrop Street and/or restrictions from Waltham Street to Winthrop Road and Vinebrook Road. Other options include installing speed tables, adding turn restrictions, providing traffic calming and/or four-way stop signs. Mr. Wasilewski noted, however that any of these strategies would affect both cut-through and residential traffic. Mr. Lucente asked what problem the options are trying to solve; the traffic volume does not appear to warrant this level of intervention. He is totally opposed to the signalization concept. Of the 7 concepts, he prefers Concept 1 with modifications that include being able to turn right only from Winthrop onto Massachusetts Avenue so that crossover to Woburn Street from Winthrop Road becomes more problematic. He would like to extend the traffic island so that cutting across Massachusetts Avenue from Woburn Street to Winthrop Road is less possible. Residents know there are other ways to get around the Winthrop Street neighborhood. He believes putting a crosswalk across Massachusetts Avenue at this already-confusing intersection is potentially dangerous. He asked where the bike lanes are in Concept 1. Mr. Wasilewski said the westbound bike lane is shared with the vehicle lane through the intersection until Police Station. Going east, it is also shared through the intersection until the road shoulder widens. Three recently added parking spaces might be removed or the dedicated bike lane/shoulder could begin beyond the spaces. In addition, Mr. Wasilewski said the existing traffic island would be moved out 4-5 feet in Concept 1 but this does not entirely prevent the Woburn Street to Winthrop Road movement. Moving the island out too far creates a cascade of other problems. Mr. Ho said of the 760 cars that enter Massachusetts Avenue from Woburn Street during the morning peak, approximately 60 make the turn onto Winthrop Road; 225 cars turn left on Massachusetts Avenue turn left toward Arlington; 400+turn right onto Massachusetts Avenue westbound. Mr. Pato said that bicyclists have concerns about this intersection and there have been numerous crashes/near crashes involving bikes and/or cars. He does not like Concept 1 because it allows for the continuation of rapid, veering motions at the intersection. He is not opposed to signalization and sees it as the safest option; he favors turning restrictions. In the absence of signalization, he prefers one of the Concept 2 variations because they provide for reasonable pedestrian access and a raised intersection. He asked for an analysis of how turning restrictions February 12, 2018 Page 6 of 11 would affect the vehicle queue and wait times; he believes the restriction will move Woburn Street vehicles through the intersection more rapidly. Ms. Barry asked for a detailed description of the raised intersection, noting her concern that the raised platform would be right outside of the Police Station. Mr. Ho said the ramp up to the raised platform is about 3 inches and is usually constrcuted with granite curb restrainer. The intent is to slow traffic from and approach speed of 20 mph to 15 mph. The surface is textured pavement or brick pavers. Solid construction is important to withstand traffic volume over 15 years' time. Plows and emergency vehicles would slow down when approaching the platform. Mr. Ho said Beta would ask for Police and Fire department input. Mr. Pinsonneault said the platform surface would be coordinated with the Center Streetscape materials. Ms. Barry said she is not in favor of signalization; she prefers Concept 1 or Concept 3 but, unless there are restricted turns, she believes there will be more cut-through traffic. She wants to look closely at cut-through traffic on both sides of Massachusetts Avenue, and awaits the results of an analysis from a separate party. She wants to encourage people to stop in Lexington, not merely cut through. She is not in favor of taking land and has concerns about putting the crosswalk through the intersection (Concepts 2, 2A, 213). Mr. Kelley asked if solar energy could be used for the pedestrian flashers. Mr. Wasilewski said the flasher could be wired to use either electricity or solar energy. Mr. Kelley said one solution could be to just lower the speed limit in the Center to 20 mph. The intersection is confusing but not so problematic that it needs this level of reconstruction. Confusion itself slows people down. He is not in favor or signalization because it promotes a vehicle-centric traffic flow and engenders an entitlement attitude; he asked to reconsider the location of the MBTA bus stop so it is further away from the intersection. He would otherwise leave the intersection as it is. Ms. Ciccolo said she does not believe the right concept has been presented yet. If signalization is not an option, she prefers Concept 2A; before she decides, however, she wants to understand how turn restrictions will affect traffic flow, what the cut-through impact to the neighborhoods would be, and how to make a safe pedestrian/bicycle crossing that discourages jaywalking. She believes one raised table would not overly affect public safety. Mr. Wasilewski said a raised table could be included in the signalized option (Concept 4) but slow vehicle movement through the intersection. Beta looked at the bus stop locations: of the two inbound stops in the area, the Lexx Restaurant stop has more passengers in the morning than the stop at Slocum Road. Vehicle queueing peak time lasts 1 1/z- 2 hours in the morning when commuting time is more compressed. Ms. Barry asked how many jaywalkers were observed. Mr. Wasilewski said he had no official numbers but it was "occasional." Counts were taken on one school day morning in the spring of 2013 but multiple observations were done of the vehicle queue. Of the 460 vehicles that make the right hand turn from Woburn to Massachusetts Avenue westbound, 111 make a subsequent February 12, 2018 Page 7 of 11 left onto Waltham Street but only 29 of them make it as far as the Worthen Road intersection. The suspicion is that the destination for the vast majority of the remaining 82 vehicles is Lexington High School. Mr. Pato said it is not surprising pedestrians were not observed at the intersection, particularly school-age children, because it is not a suitable crossing place. He asked why raised intersections are allowed now when they were not several years ago. Mr. Wasilewski said the industry has a better understanding of how raised intersections function now. Mr. Lucente asked how the raised platform would be angled to allow for the turn onto/from Woburn Street. Mr. Valente said he will ask the Transportation Safety Group for its opinion on raised intersections. Mr. Lucente asked if the crash data involving bikes and pedestrians at the intersection was studied. Mr. Wasilewski said the data is general and does not provide detail about configuration and cause. David Kanter, Capital Expenditures Committee, asked what the timeline for making a decision about the intersection is, noting the approach of Annual Town Meeting, the forward progress of the Center Streetscape and Police Station projects, and the likelihood that the three projects, due to their proximity, will impact one another. It is not clear to him that Town Meeting can be asked to approve 100% design funds for projects that will be affected by an intersection project that hasn't been through the vetting process. He urged that the next presentation on the intersection include what the impacts on the other projects would be. Pamela Lyons, Precinct 5 Town Meeting Member/Lexington Center Parking Management Group, said she has taken the MBTA bus from Lexington Center to downtown Boston for work for 20 years. She asked if the bus stop could be relocated from where the fire hydrant is so passengers do not have to step in puddles that often form there. She has seen many high school students and bus commuters jaywalk across Massachusetts Avenue at this intersection and she asked that a crosswalk be provided because it is too dangerous not to have one and because the Town should be encouraging public and alternative forms of transportation. She also favors a traffic light at the intersection. Howard Cloth, 19 Sherman Street, asked how he would reach Massachusetts Avenue eastbound from his home if the Woburn Street connector is made one-way. He said he would be forced to cut through the Police Station parking lot which seems ill-advised. Gerald Paul, Precinct 4 Town Meeting Member/Highland Avenue resident, said the very low pedestrian counts do not rise to the level of a problem that needs to be addressed. A pedestrian- activate signal near the Baptist Church and Police Station would be a good addition which a traffic light at the intersection would preclude. He asked that bicyclists be allowed to ride on the sidewalk for the stretch of road through the intersection. February 12, 2018 Page 8 of 11 Mark Connor, 16 Highland Avenue, said that streets other than Winthrop Road could be affected by cut-through traffic if the intersection becomes harder for cars to navigate. He has noticed that Highland Avenue traffic volumes and speeds have already increased, making it more dangerous for school children and others. He asked that the Town look into the noise impacts of raised platforms, speed bumps, and other road factors. Jay Flynn, 1 Hunt Road, said he believes the traffic queue resolves itself nicely and the intersection, on the whole, works well. A traffic light would delay the resolution of the back-up. He urged the Town to re-examine all the data to understand what conflicts would be created by attempting to solve existing conflicts. Dawn McKenna, Precinct 6 Town Meeting Member, continues to be uncertain what problem is being solved. She does not believe there is a pedestrian issue here because there are not enough pedestrians counted to warrant restructuring the intersection. She does not want to add more flashing lights, especially in the Center district. She commented that the several projects currently in the pipeline (Massachusetts Avenue, Center Streetscape, and Battle Green Master Plan) in the Center are not in sync and should be coordinated into a single plan. Peggy Enders, Bicycle Advisory Committee Chair/II Kimball Road, said the Town should take its Complete Streets designation seriously and prioritize bicycles and pedestrians as much as vehicular traffic. She understands from many bicyclists that Concept 4 would be the only safe option. There are many crashes and near misses and something should be done but she does not believe any of the concepts presented resolve the issues. She asked the Town to make Winthrop Road one-way and right turn only to discourage cut across traffic flow. She asked that the Town consider adopting the 20 mph speed limit through the Center, starting at Slocum Road and going to Worthen Road. There is a lot of bicycle traffic in the Center that is not headed to the bike path. Jennifer Melot, Bicycle Advisory Committee/44 Emerson Gardens, said that people do not cross at the intersection because it is too dangerous to do it. As a bicyclist, she recognizes the intersection as a dangerous area. She asked that bike lanes be considered for both sides of Massachusetts Avenue. Nyles Barnert, Precinct 4 Town Meeting Member, said if there were turning restrictions added to Winthrop Road, getting to the Center from home would be very circuitous for him. He objects to a full-time ban on turns and asked that if restrictions are adopted that they be for peak hours only. Jill Melendez-Young, 1356 Massachusetts Avenue, said she does not believe there is a big pedestrian problem but a lot of bicyclist turn on to Woburn Street to access the bike path. She is adamantly opposed to a traffic light at the intersection; she sees the problem instead as one of driver confusion coupled with the wideness of Massachusetts Avenue. She agrees that the noise factor of a raised platform should be considered, as should input from the police and public safety vehicles. February 12, 2018 Page 9 of 11 David Pinsold, CCScape, said he rides through the intersection with small children and finds the area dangerous. Patrick Netreba, 79 Woburn Street, noted that the signal to be activated at the intersection of Maple Street and Massachusetts Avenue might affect queue lengths. Sandra Shaw, Bicycle Advisory Committee/51 Wachusett Drive, agreed that the Woburn Street intersection is dangerous and that a traffic light is the only safe solution. She thinks the planted traffic island should be re-designed so it can be used as a mid-crossing landing place. Bob Dangle, 29 Fairland Street, said he avoids the intersection when riding his bike because it is too dangerous. Most of the concepts presented do not address Complete Street standards. He believes that turns should be restricted and Fletcher Avenue and Byron Avenue should be made complementary one -way streets. Mr. Pinsonneault said he and Beta have received sufficient, though inconclusive, feedback; another round of proposals will be presented at a later date. Mr. Kelley proposed taking the traffic signal off the table for consideration. Mr. Lucente agreed, saying doing so would help focus the conversation. Mr. Pato seconded Mr. Kanter's sentiments that the project is poorly timed for this Annual Town Meeting. He believes it is too soon to remove the signal from the list of options. Upon motion duly made and seconded, the Board of Selectmen voted 3-2 to eliminate consideration of a traffic light at the Massachusetts Avenue/Woburn Street intersection. The Board took a 5-minute recess and reconvened at 9:32 p.m. ATM 2018 Warrant Article Update—Amend Zoning Bylaw, Chapter135 Medical Marijuana Cultivation Centers, Medical Marijuana Processing Centers, Medical Marijuana Distribution Centers, and/or Recreational Marijuana Establishments and ATM 2018 Warrant Article Update—Amend General Bylaw: Medical and Recreational Marijuana Establishments Ethan Handwerker, citizen's article(s)proponent,presented two citizen articles that ask Town Meeting to amend zoning and general bylaws regarding potential medical marijuana distribution centers, establishing a zoning-based use table and lifting the Town Meeting approved moratorium on recreational marijuana establishments. Mr. Handwerker stated that the Planning Board has seen draft motions for these articles and continued the Public Hearing to this week. Mr. Kanter asked if the uses in the Use Table are severable. Mr. Handwerker replied that they could be broken out. February 12, 2018 Page 10 of 11 Continue ReviewFY2019 Preliminary Budget and Financing Plan Mr. Valente said the Board has already reviewed the Capital and Operating budgets but inclusion of the Police communication console remains to be determined. The current equipment, while no longer supported by a maintenance contract, has been problem-free. Additionally, with staffing shortages, training time on the new software will add pressure to the staff. The Board reached consensus to include the console replacement in the FY19 Capital budget due to concerns the existing console might cease to function and, without a service contract, not be repairable. Mr. Lucente said FYI unallocated funds ($248,000) could pay for a portion of the console cost. Mr. Pato said the debt recalculation from the recent bond/note sale might also free up some funding. Upon motion duly made and seconded, the Board of Selectmen voted 4-0-1 to replace the Police console (Ms. Barry abstaining). David Kanter, Capital Expenditures Committee, said he supports paying cash for the Police console, taking the funds out of Capital Stabilization if necessary. He also has concerns that the General Stabilization Fund balance has slowly become less of a percentage of the budget than fiscal policy recommends. He urged the Board to remedy that situation under Town Meeting Article 27; he further asked that all Town documentation, including the upcoming FY2019 Recommended Budget& Financing Plan (the "Brown Book"), use the current, official, Town Seal as affirmed at the 2013 Annual Town Meeting and known as the 'Worthen Picture Cut". Mr. Valente noted that the cost estimate for the Lexington Children's Place project has increased by $200,000. Vote the 2018 Annual Town Meeting Warrant The primary changes to the warrant are to Article 45 Amend Chapter 447 of the Acts of 1956 and Article 41 Wright Farm Parcel Split (241 Grove Street), based on Town Counsel recommendations. David Kanter asked that the title of Article 26 Establish and Appropriate To and From Specified Stabilization Funds be changed to include the word"dissolve." Ms. Barry asked her colleagues to review the proposed list of Consent Agenda articles so the Selectmen and the two financial committees can come to agreement on which to include. Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the Annual Town Meeting Warrant and authorize staff to make non-substantive edits as necessary or as recommended by Town Counsel or Bond Counsel. February 12, 2018 Page 11 of 11 Consent A eg nda • Approve One-Day Liquor Licenses Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve request for a one-day liquor license for LexFun, Saturday, March 10, 2018 from 7:30 p.m. to 10:00 p.m. for the purpose of their 75th Anniversary Celebration event being held at the Scottish Rite Masonic Museum, 33 Marrett Road. Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve a request from the Cary Memorial Library Foundation for a one-day liquor license on March 17, 2018 from 7:00 p.m. to 10:00 p.m. for the purpose of an evening social event being held at the Cary Memorial Library, 1874 Massachusetts Avenue • Approve Minutes Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the minutes of December 18, 2017 Joint Board of Selectmen and Planning Board meeting. • Approve Town Manager's Vacation Time Request Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the Town Manager's request for vacation time for the period of June 4-8, 2018. Executive Session Upon motion duly made and by a roll call vote of 5-0, the Board of Selectmen entered Executive Session at 10:30 p.m. under Exemption 6 to consider the purchase, exchange, lease, or value of real property Land off Concord Avenue and to reconvene in Open Session only to adjourn. Further, it was determined that an Open Meeting may have a detrimental effect on the negotiating position of the Town. Adjourn Upon motion duly made and seconded, the Board of Selection voted 5-0 to adjourn at 10:55 p.m. A true record; Attest: Kim Siebert Recording Secretary February 26, 2018 Page 1 of 10 Selectmen's Meeting February 26, 2018 A meeting of the Lexington Board of Selectmen was called to order at 7:00 p.m. on Monday, February 26, 2018 in the Selectmen's Meeting Room of the Town Office Building. Ms. Barry, Chair; Mr. Kelley; Mr. Pato; and Ms. Ciccolo were present as well as Mr. Valente, Town Manager; and Ms. Siebert, Recording Secretary. Mr. Lucente was absent. Public Comment Dawn McKenna, 9 Hancock Street, reported that she and her husband will again host a Town Election night gathering at the Depot Square Building, 13 Depot Square on Monday, March 5. Selectmen Concerns and Liaison Reports Ms. Barry reported that this is the final Board of Selectmen's meeting for Mr. Kelley, Lexington's longest continuously-serving Selectman. There will be a reception in his honor on Thursday, March 1, 2018 from 4:00-6:00 p.m. at Battin Hall in the Cary Memorial Building with a presentation to be made at 4:30 p.m. The public is invited. Mr. Kelley spoke about his desire to give back to the Lexington community and thanked his wife, family, and the community for supporting him during his 15-year tenure. He believes the Town should remain committed to living within its means, and to maintaining its Aaa bond rating and strong business/Town relationships. He is grateful for dedicated and able staff and volunteers and for the commitment to gather together respectfully as a Town to listen, speak, attend, and work toward the common good. Board members in turn spoke of their gratitude and admiration for Mr. Kelley. Ms. Barry read a message from Mr. Lucente who is away on business. Ms. Barry reported that the most recent Hanscom Area Towns Committee (HATS) meeting hosted a sustainability round table, coordinated by Sustainable Lexington Chair Mark Sandeen. Participants learned about ongoing sustainability efforts in the four towns and on Hanscom Air Force Base. Ms. Barry encouraged residents to vote at the upcoming Town Election on Monday, March 5, 2018. There are no major board races but some precincts have contests for Town Meeting member seats. Mr. Pato reported thst the Comprehensive Plan Advisory Committee meeting is scheduled for Tuesday, February 27, 2018 at 6:30 p.m. in Estabrook Hall. At 7 p.m. there will be a panel session focused on transportation for town-wide discussion to inform the Comprehensive Plan. Town Manager Report Mr. Valente reported that the Koren Stembridge, Library Director, has announced that the Cary Memorial Library will be closed for a period in March due to insulation improvements. February 26, 2018 Page 2 of 10 Referencing recent events in Winchester, Massachusetts and Parkland, Florida, Mr. Valente said that Lexington started years ago looking at and upgrading the security systems and procedures in the school and municipal buildings. Mr. Valente will keep the Board apprised as further recommendations emerge from senior staff meetings. Noise Bylaw Public Hearing Regarding DPW Patriots' Day Clean Up Activities Ms. Barry opened the hearing at 7:21 p.m. The hearing was posted per statute in the Lexington Minuteman and abutters were notified by mail. Mr. Pinsonneault, Director of Public Works, requested a three-year Noise Bylaw Special Permit for Patriots' Day preparations. The DPW would like to begin work at 5:00 a.m. from Monday through Friday the week before Patriot's Day in 2018, 2019 and 2020. The area of work is from Bedford Street at the bikeway continuing onto Massachusetts Avenue and ending at Woburn Street. The work will entail the use of power equipment and vehicles in order to clean debris from sidewalks, planting areas, turf areas, and roadways in order to be ready for Patriot's Day. This work is best done when vehicles and pedestrians are not present. Mr. Pinsonneault reported that the department will use quitter, electric equipment to the extent possible. Mr. Pato thanked Mr. Pinsonneault for moving the department toward lower-decibel landscaping machinery, noting that 5 a.m. is an early start. He hopes to continue the move toward quieter equipment over the course of the three-year permit. Ms. Barry said the Board had received two comments from abutters who opposed the request. Dawn McKenna, 9 Hancock Street, asked the Board to check whether the dates in question conflict with Easter, Orthodox Easter, or Good Friday. Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to grant a Noise Bylaw Special Permit to the Lexington Department of Public Works to carry out Patriots' Day prep tasks the week before Patriots' Day at 5:00 a.m. Monday through Friday in 2018, 2019, and 2020 and to coordinate with the appropriate churches should it be a holiday year. Ms. Barry closed the Public Hearing at 7:28 p.m. Water/Sewer Abatement Appeal 14 Bridge Street Carl Davis, 14 Bridge Street, recounted the circumstances leading up to his appeal of the water/sewer abatement recommendation of the Water/Sewer Abatement Board(SWAB). In Mr. Davis' revised calculation he will receive a credit of$3,431.23, which is $783.71 more than the original abatement calculation of$2,647.52. Staff believes Mr. Davis is aware of this correction but would still like to appeal to the Selectmen (his bill is $3,914). The period of exceptionally high usage (328 hcf) was during the winter and spring months and reflected in the May 2017 bill. Records show that the November 2016 reading was a manual reading with usage of 16 hcf. Staff reviewed the situation and went to the property to verify the May reading because it was abnormally high; staff is confident that the readings are correct. February 26, 2018 Page 3 of 10 On June 27, 2017 the meter was replaced, due to age. The interim usage was 5 units for a little better than a month. A meter read in November 2017 was 35 hcf. These combined readings show that water usage has returned to normal levels of 40 units as of most recent billing. Staff suspects that perhaps an outside hose/faucet was left on over the winter/spring and the problem was isolated to one billing cycle only. Mr. Davis believes the meter malfunctioned due to age and did not properly record usage. However, the department has never known an aging meter to over-recording usage; meters, as they age, tend to under-record. The meter was tested and showed 99% accuracy across all parameters. Ms. Ciccolo asked for an explanation of the two abatements. Mr. Valente said the first payment was calculated with formula error and subsequently adjusted. Mr. Kelley said Mr. Davis' use history is consistent except for the one-time extraordinary consumption reflected in the May bill. He asked for clarification on the Town's water bill abatement policy for circumstances similar to this. Mr. Valente explained that 70% of the usage calculated is at the lowest rate but the other 30% at the higher rate. Mr. Kelley said he was confident the Water/Sewer Abatement Board applied Town policy appropriately, although he was also sympathetic to Mr. Davis' situation. Mr. Davis feels the Water department realized the meter was defunct; he did not ask for the replacement meter that was installed. He believes the consistency of his water usage over 49 years should be indicative of a malfunction. However, at this point, he sees the payment as an acceptable donation to the Town. Mr. Pato asked for verification that the irrigation rate should have been charged in this case, rather than the wholesale rate. He believes the Water/Sewer Abatement Board has made the right determination, and that the charge should stand, but he is not certain the appropriate rate has been applied. Mr. Valente said two different policies exist and are applied according to circumstances: a leaky toilet would discharge water into the sewer system so both water and sewer rates are valid and the wholesale rate is applied; in the case where there is no indication that the problem is an indoor one, the higher irrigation rate applies. Board members expressed sympathy for Mr. Davis' situation but agreed the Water/Sewer Abatement Board had come to an appropriate conclusion. Mr. Pato said he is glad that the Town is bringing forward a program to install meters that will be read on a monthly basis so that problems such as this will be caught more quickly. Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to uphold the abatement of$3,431.23. Board Discussion Regarding ATM Article 38Zoning Change for Marrett Road at SpringStreet treet Commercial District Carol Kowalski, Assistant Town Manager for Development, said Article 38 has been scaled back February 26, 2018 Page 4 of 10 to include 15 new uses in the proposed district to be renamed CXS (Commercial Services Extended.) The uses that would be added are: medical, dental, professional office, real estate, travel agency, general merchandise, food, apparel, liquor store (Special Permit), furniture, other retails goods, artisan work, and restaurant(Special Permit) and fast food (Special Permit). There are also five additional development standards: Developer Mr. Minasian has eliminated any dimensional changes so there would be no increase in density. His objective is to fill vacant units. Ms. Barry noted that the changes Ms. Kowalski referred to are not before the Selectmen in document form. Because of that, Ms. Barry is not comfortable sending Selectmen recommendations forward to the Planning Board, as was the plan following tonight's meeting. She remains in favor of the spirit of the proposal, however. She also noted that Mr. Kelley would have to recuse himself on the matter because of his business interests in the district. Ms. Ciccolo agreed that she would like to see a chart that codifies the new uses. Without the documentation, it is hard to make an informed decision. Mr. Pato also would like to see the changes in document form, noting that the first draft pointedly unified uses on both sides of the street whereas the revision seems to speak to one side only. However, he does expect to support the proposal based on his support for the broader revisions presented earlier. Mr. Minasian said he sent the revisions to the Planning Director on Friday, February 23 and sent them again this morning. The reason for the changes is that the vacancies he is trying to address are on one side of the street(CS) and not on the other (CN). It was his desire to make both sides of the street equal but filling the vacancies is his priority and feedback from Downing Street neighbors has not immediately been favorable. His intent is not to "make a development play" but to make it attractive for neighborhood-type businesses to locate there. Due to the lack of documentation, the matter was tabled until the Selectmen's meeting on March 7, 2018. Approve FYI Recommended Budget Mr. Valente highlighted changes made to the White Book FY19budget that, once approved, will be compiled into the Brown Book, the recommended FY19 Budget and Financing Plan for Annual Town Meeting. David Kanter, Precinct 7, asked if the Board has changed its position on indefinitely postponing Article 27—Appropriate to General Stabilization Fund. Ms. Barry said the Board is being asked to approve the budget as presented, with no change to Article 27 at this time. Mr. Kanter said, in that case, he would address the matter at Annual Town Meeting. Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve the FY2019 Recommended Budget and Financing Plan, as shown in Column F of the Program Summary. Update—Woburn Street/Massachusetts Avenue Intersection Project February 26, 2018 Page 5 of 10 John Livsey, Town Engineer, Mike Wasilewski and Kien Ho, BETA Group presented six new options for the Woburn Street/Massachusetts Avenue intersection that incorporated feedback from the February 12, 2018 Board of Selectmen meeting. The goal of the intersection design is to prioritize pedestrian and bicycle safety (Complete Streets concepts) without installing a traffic signal. Changes from the previous presentation include: the elimination of raised crosswalks and intersection platform due to concerns expressed by Police and Fire department; improvements to bike accommodations including extensions and additions; and implementation of turning restrictions to minimize cut-through traffic and vehicular conflict. Bike and pedestrian volumes (data collected April 2013 and June 2015) have been added to the presentation, as have turning and movement diagrams. Mr. Wasilewski stated that the existing intersection is actually three, closely-spaced intersections with a total of 73 potential conflict points. Reduction of conflict points should reduce crashes and near misses. Mr. Wasilewski said the observed pedestrian volumes were highest crossing Massachusetts Avenue. Due to comments at the February 12 meeting, Beta added bike lanes on both the eastern and western segments of Woburn Street as well as on both sides of Massachusetts Avenue. Space for the lanes was achieved by narrowing travel, turning, and parking lanes on Massachusetts Avenue as well as, in one area near the MBTA bus stop, narrowing the sidewalk. Six new concepts were presented: Concept 1: Basically, the same as existing geometry with turning restrictions and a larger planted traffic island. Two-way traffic remains on the eastern Woburn Street/Massachusetts Avenue connector. No right turn onto Massachusetts Avenue permitted. No right turn permitted on the western connector,thus eliminating Woburn Street to Winthrop Road movement but possibly funneling Waltham Street cut-through traffic onto alternative streets in the same neighborhood;traffic calming in the neighborhood might be necessary. Pedestrian pathway eastbound on Massachusetts Avenue goes down Woburn Street 350 feet to a crosswalk. 37 vehicular conflict points (out of 73) are eliminated. Vehicle queue at peak time is 945 feet long and vehicle delay is 60 seconds. Concept 2: The eastern Woburn Street connector is one way from Massachusetts Avenue westbound to Woburn Street northbound; the same turning restrictions apply as in Concept 1; enforcement is solely through regulation;pedestrian path traverses the two Woburn Street connectors and the planted island; 38 conflict points are eliminated; vehicle queue length at peak is 1,210 feet and wait time is 117 seconds. Concept 2A: Similar to Concept 2 with an additional turn/storage lane. Concept 2A requires some land taking;pedestrian path crosses Woburn Street/Massachusetts Avenue connectors and the planted island; 33 conflict points are eliminated/40 remain; vehicle queue 1,030 feet and wait time 67 seconds. Concept 2AA: Turn restrictions continue; 350-foot pedestrian path way down Woburn Street instead of crosswalks through connectors and planted island; geometry of intersection is February 26, 2018 Page 6 of 10 "squared up"to calm/slow traffic but it enables movement to Winthrop Road; 37 conflict points eliminated; vehicle queue is 985 feet and wait is 66 seconds. Concept 3: Realignment of Woburn Street with a curve to slow traffic. Same turning restrictions;pedestrian path 350 feet down Woburn Street to the crosswalk; 37 conflict points are eliminated; vehicle queue equals 1,070 feet; wait is 84 seconds. Concept 3A: Realignment of Woburn Street as in Concept 3. Eastern Woburn Street to Massachusetts Avenue connector one way northbound;pedestrian crosswalk traverses Woburn Street connectors and planted island; 45 conflict points are eliminated; single lane on Woburn Sreet headed into the intersection results in a longer vehicle queue of 1,465 feet and a longer wait time of 173 seconds. Mr. Wasilewski stated that all the concepts now have bike accommodations and some level of pedestrian accommodation. Ms. Ciccolo said she is glad to see the addition of bicycle accommodations but getting across the intersection from Woburn Street to Winthrop Road is still dangerous. She is disappointed no pedestrian access across Massachusetts Avenue has been added, given public comments heard at the last presentation. She suspects traffic will still cut through the Winthrop Road neighborhood, using Slocum Road instead; the traffic light onto Waltham Street will possibly require reprogramming to accommodate additional traffic flow. Of all the concepts, she would choose Concept 2A although she feels none achieve the goal of making all movements safe. Mr. Kelley said he believes the Board should postpone a decision until the Board full is present and the new member is seated. His biggest concern is speed and changing the driving culture in the Center. Lowering the speed limit to 20 mph would be a good step but the intersection should remain as it is. Mr. Kelley is concerned about legitimizing a bike lane along a busy street that includes parked cars. He feels the new concepts are over-engineered, given the short length of morning peak time, and that crosswalks should be kept out of the busy intersection. Additionally, the squared off concepts reduce currently good sightlines. Reconfiguration and turning restrictions would have cut-through traffic implications. Ms. Barry asked if the 90-degree squaring off in Concept 3 would slow down traffic turning onto Woburn Street from Massachusetts Avenue and, if so, would there be a queue on Massachusetts Avenue. Mr. Wasilewski said the queue would be more relevant in the afternoon but insignificant in the morning. In the existing configuration, most vehicles already come to a stop to make the turn. Mr. Ho said he believes Concept 3 would improve traffic flow on Massachusetts Avenue because one movement is eliminated. Ms. Barry said she has a problem with the concepts that line up Woburn Street with Winthrop Road because there is no plan to address cut-through traffic. Therefore, of the concepts presented, she leans more in favor of Concept 1 or Concept 2 but is unhappy with designs that include a crosswalk across the two Woburn Street connectors. Mr. Valente explained the process is for lowering the speed limit to 20 mph. A speed study must be done and the results must be presented to the Massachusetts Department of Transportation. February 26, 2018 Page 7 of 10 Mr. Valente is checking to see whether the study Beta has already conducted is sufficient or whether a new analysis must be done. Mr. Pato said he would like the Bike Committee to look at the bike accommodations and counts. He does not believe any of the concepts resolve the issues. Concept 1 retains a slip lane for right turns from Woburn Street the Massachusetts Avenue westbound and he noted that not everyone stops at the sign. He understands that enforcing the stop is problematic because the Clerk Magistrate views a stop sign at this location be be inappropriate. Mr. Wasilewski and Mr. Ho were surprised at this determination. Based on the traffic volume alone, a stop sign here is necessary, in their view. David Kanter, Precinct 7 Town Meeting member, said none of the concepts solve all the problems and one solution adversely affects another. As a major entry point to the Center,the intersection should accommodate all manner of traffic. Finding a way to safely cross Massachusetts Avenue is an imperative, particularly with the Farmers' Market located here in the summer months. Mr. Kanter believes decisions about the intersection should undergo a public process and be integrated with the Center Streetscape design. He believes the project scope is still in flux and, thus, further funding to 100% design is premature at this juncture. Mark Connor, 16 Highland Avenue, said the cut-through traffic in his neighborhood needs to be more fully acknowledged and addressed. He believes all the concepts would result in making cut-through traffic more widespread, affecting more people and children waiting for the school bus. He believes traffic signs and street markings are contrary to Lexington's village aesthetic. Jill Melendez-Young, 1356 Massachusetts Avenue, asked about the changes in the Massachusetts Avenue design near the Baptist Church. Mr. Wasilewski said the Police Station driveway location is expected to shift and therefore the crosswalk location has been also shifted. A bump out has been added and parking has been eliminated west of the proposed crosswalk location to improve sightlines. Jay Flynn, 1 Hunt Road, asked why in Concept 1 the crosswalk at Dunkin Donuts has been shifted from its current location. Also, a crosswalk across Massachusetts Avenue is important for people who live in his neighborhood. Mr. Wasilewski said the shift was done for pedestrian safety. Pedestrian-activated beacons could be added to the Woburn Street crosswalk at Dunkin Donuts. Gerry Paul, Precinct 4 Town Meeting member, said the current crosswalk across Woburn Street is better than one across the connectors and the planted island which would increase queue length and wait times. He noted as well that bicyclists have alternative options that cause little impact to the neighborhoods. Peggy Enders, Bicycle Committee, said she believes the bike volumes Beta showed are low and that the Town might want to invest in some automated counting equipment. She agreed the right solution has not been found. She would like to see a right turn only restriction at the intersection of Winthrop Road and Massachusetts Avenue to eliminate cutting across to Woburn Street. February 26, 2018 Page 8 of 10 Richard Freize, 11 Grant Place/Executive Director of the Massachusetts Bicycle Coalition, said the intersection is chaotic; he has been struck by a car there. He believes Massachusetts Avenue is too wide and the speed in the Center should be lowered. GPS wayfinding routes drivers and the problem is bigger than making changes to one intersection. If the slip lane is eliminated, the blind spot also goes away and safety for bike riders is improved. He said he would work with Ms. Enders to provide suggestions/comments to the Board. Pamela Lyons, Precinct 5 Town Meeting member, said the reason for the low pedestrian count is because there is no way to get across Massachusetts Avenue at this intersection. She asked that the bus stop not be moved, making access harder than it already is. Jill Hai, Precinct 4 Town Meeting member, said that since this intersection initiative first came to Town Meeting as part of the Center Streetscape project, Town Meeting members have asked that a neighborhood impact study be conducted, including the impact of limiting entry via Winthrop Road. Ms. Hai said, since the last school redistricting took place, elementary students in the Winthrop Road neighborhood are assigned to Harrington School which is less than 2 miles away, precluding bus service. Because Harrington School is across Massachusetts Avenue, moving the crosswalk further away from the intersection makes getting to school more difficult, leading parents to potentially choose driving over biking or walking. Mr. Pato said he has not yet seen a reasonable solution and asked how long a decision could be postponed. Mr. Livsey said potholes can be filled and the street can be resurfaced, if necessary. Another area can be chosen for Phase 1 of the Center Streetscape project. Ms. Barry said, due to lack of consensus and the need for the full board be present and the new member to be seated, a decision would be deferred to a later date. Approve Use of the Battle Green—West Field High School Marching Band Performance The Town Celebrations Committee has submitted a request to use the Battle Green on Monday April 16, 2018 for 1/2 hour performance from the West Field High School Band from Indiana to take place at approximately 12:00 p.m. The Police and DPW have reviewed this request. Ms. Barry read a written comment sent by Mr. Lucente noting that the Lions' Club road race awards ceremony would take place at about the same time as the performance. Upon motion duly made and seconded, the Board of Selectmen voted 4-0 approve the use of the Battle Green on Monday April 16, 2018 for 1/2 hour performance from the West Field High School Band from Indiana to take place at approximately 12:00 p.m. subject to working out the details with the DPW. Approve Sale of Fire Department Vehicle—Ladder 1 The Town Manager and Fire Chief requested that the Board of Selectmen approve the sale of the former Fire Department vehicle, Ladder 1, per the provisions of the Code of Lexington, Chapter 90-7, to the Town of Acushnet. The dealer for the new ladder truck offered the Town $25,000 as the trade-in value. The Town decided, instead, to advertise the truck for sale in two publications February 26, 2018 Page 9 of 10 with the Town of Acushnet being the sole bidder at$40,000. The proceeds will go to the General Fund. Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve the sale of the former Fire Department vehicle, Ladder 1, to the Town of Acushnet for the sum of$40,000. Notice of Unique Property—Church of Our Redeemer Parking Lot The Town is in the process of renewing its lease of parking spaces at the Church of our Redeemer on Meriam Street. The State Procurement law, Chapter 30B, requires the Board of Selectmen to vote that the lease of this property for this purpose (parking) is unique and therefore should be exempt from the requirement to solicit proposals of land that could be used for this purpose. Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve and sign the Notice of Unique Property-Church of our Redeemer parking lot. Selectmen Appointments Upon motion duly made and seconded, the Board of Selectmen vote 4-0 to appoint Susan Barrett as the Board of Selectmen's designee to the MBTA Advisory Board. Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to appoint Beth Masterman as an Associate Member of the Zoning Board of Appeals to a 1-year term to expire September 30, 2018. ATM 2018 Article Positions and Presenters Ms. Ciccolo will now present Articles 37 and 45. The Board will begin to take positions at its meeting on March 7, 2018. Consent A eg nda • Approve One-Day Liquor Licenses Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve a one-day liquor license for Impact Melanoma, Thursday, March 8, 2018 from 9:00 a.m. to 8:30 p.m. for the purpose of their Manicures for Melanoma event being held at Mini-Luxe, 1718 Massachusetts Avenue. Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve a one-day liquor license for St. Brigid's Parish for Saturday, March 17, 2018 from 6:00 p.m. to 10:00 p.m. for the purpose of their St. Patrick's Day Fundraiser event being held at St. Brigid's, 2001 Massachusetts Avenue. Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve a one-day liquor license for the Lexington Historical Society for Wednesday March 28, 2018 from 6:00 February 26, 2018 Page 10 of 10 p.m. to 8:00 p.m. for the purpose of their Conservation Evening Fundraiser event being held at the Lexington Depot, 13 Depot Square. Also, Deepak Das has requested to modify the event date on his One-Day Liquor License previously approved at the February 12, 2018 Board of Selectmen's meeting. Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve a one-day liquor license for Deepak Das for Saturday, March 17, 2018 from 5:00 p.m. to 9:00 p.m. for the purpose of the Deepak Das Art Show being held at the Munroe Art Center, 1403 Massachusetts Avenue. • Approve Minutes Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve and release the minutes of January 8, 2018 Board of Selectmen; January 16, 2018 Joint meeting of the Board of Selectmen and Planning Board; January 22, 2018 Board of Selectmen; January 24, 2018 Budget Summit 4 4; and January 29, 2018 Board of Selectmen. And further to approve but not release the Executive Session minutes of January 29, 2018 ES Joint meeting of the Board of Selectmen and School Committee. • Return Funds to Community Preservation Account In executive session on February 12, the Board discussed that it believes the Town has clear title to the land located at the rear of 430 Concord Avenue and, therefore, no longer has an interest in pursuing this matter through the Courts or otherwise. The Board agreed that a previous CPA appropriation of$220,000 for this purpose can be closed out with the funds returned back to the CPA account. The Conservation Commission is also supportive of this action. Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to authorize the Finance staff to close out Article 3 of the June 2014 Annual Town Meeting. • Water & Sewer Commitment& Adjustment Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve the Jan 2018 Cycle 9 Water and Sewer Commitment billing for $305,108.03 and the December 4, 2017 Water/Sewer Adjustment Water/Sewer $(955.98) as recommended by WSAB. Adjourn Upon motion duly made and seconded, the Board of Selection voted 4-0 to adjourn at 9:15 p.m. A true record; Attest: Kim Siebert Recording Secretary March 8, 2018 Page 1 of 2 Joint Meeting Board of Selectmen and Planning Board March 8, 2018 A Joint Meeting of the Board of Selectmen and the Planning Board was held on Thursday, March 8, 2018 at 7:05 p.m. the Samuel Hadley Public Services Building Cafeteria, 201 Bedford Street. Present for the Board of Selectmen (BOS): Ms. Barry, Chair; Mr. Pato; Ms. Ciccolo; Mr. Lucente; and Ms. Hai as well as Mr. Valente, Town Manager; and Ms. Katzenback, Executive Clerk. Present for the Planning Board (PB) were Mr. Canale, Chair; Mr. Creech; Ms. Corcoran- Ronchetti; Mr. Hornig; Ms. Johnson as well as Mr. Henry, Planning Director and Ms. Kowalski, Assistant Town Manager for Development. Also present: Ms. Zammuto, Economic Development Coordinator; David Gamble, Gamble and Associates; and Pam McKinney, Byrne McKinney & Associates, Inc. Hartwell Avenue Zoning Initiative Mr. Gamble presented his recommendation to incorporate the following seven principles in the planning of the Hartwell Avenue Zoning Initiative: • Capitalize on the natural environment towards health and recreation • Diversify transportation alternatives • Establish a new interface between Hartwell Avenue and buildings with streetscape enhancements and lighting • Nurture a neighborhood by diversifying land uses • Foster pedestrian scaled gathering spaces and mid-block connections new development • Anticipate diminished need for parking areas and capitalize on underutilized land for new development • Establish sustainable buildings and performative landscape Ms. McKinney presented key feasibility requirements from the commercial and residential development studies. She provided an analysis of the potential long range market opportunities based on a full redevelopment build-out of the Hartwell Avenue initiative assuming zoning changes are made to enable the following redevelopment/transformation: • Total GSF of Vision build-out=3.2M SF(30%office;45% lab; 15%residential;5% lodging; 5% retail/rest/rec/svc) • Market feasible FAR target= .50 to 1.0 FAR • Market feasible building heights = 5 to 6 stories for commercial and 4 to 5 stories for residential (plus a ground floor with lobby and amenity space) • Market feasible floor plates = 25,000 to 50,000 SF for commercial and 20,000 to 30,000 SF for residential • Market feasible parking ratios = 3.0 spaces/1,000 SF for commercial and 1.0 space/BR for residential March 8, 2018 Page 2 of 2 • Market feasible coverage ratios = 20% to 30% building footprint; w/100% surface parking <70% impervious Ms. Zammuto presented the proposed Hartwell Zoning Initiative scope of work and timeline. The Board of Selectmen and the Planning Board were in agreement that the Hartwell Zoning Initiative should move forward based on the proposed scope of work while incorporating sufficient public and neighboring community outreach in order to bring this project to a Special Town Meeting later in 2018. In addition, both Boards expressed the importance that this initiative be executed in parallel with the Comprehensive Plan. Adjourn Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to adjourn at approximately 8:40 p.m. The Planning Board voted to adjourn at 8:40 p.m. A true record; Attest: Kim Katzenback Executive Clerk AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Exemption 3: Collective Bargaining Update (30 min.) PRESENTER: ITEM NUMBER: Carl Valente,Anne Kostos, Rajon Hudson ES.1 SUMMARY: Move to go into Executive Session to discuss strategy with respect to collective bargaining related to the Public Safety Dispatchers union and Facilities Department Town Custodians union, and to reconvene in Open Session only to adjourn. Further, as Vice Chairman I declare that an open meeting discussion may have a detrimental effect on the bargaining position of the Town. SUGGESTED MOTION: No vote is requested for this agenda item. Staff will update the Board on contact negotiations and and discuss the Town's bargaining position for these two bargaining groups. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 3/19/2018 9:00 P.M.