HomeMy WebLinkAbout2018-02-26 BOS Packet - Released SELECTMEN'S MEETING
Monday, February 26, 2018
Town Office Building, 1625 Mass Avenue, Selectmen's Meeting Room
7:00 PM
AGENDA
PUBLIC COMMENTS
Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is
limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other than to
ask questions of clarification. Speakers are encouraged to notify the Selectmen's Office at 781-698-4580
if they wish to speak during public comment to assist the Chairman in managing meeting times.
SELECTMAN CONCERNS AND LIAISON REPORTS
TOWN MANAGER REPORT
ITEMS FOR INDIVIDUAL CONSIDERATION
1. Noise Bylaw Hearing Regarding Patriots Day Clean Up Activities (10 min.) 7:05 p.m.
2. Water/Sewer Abatement Appeal 14 Bridge Street- (5 min.) 7:15 p.m.
3. Board Discussion Regarding ATM Article 38-Zoning Change for Marrett @ Spring 7:20 p.m.
Commercial District(10 min.)
4. Approve the FY2019 Recommended Budget(15 min.) 7:30 p.m.
5. Update-Woburn Street/Mass. Ave. Intersection Project(30 min.) 7:45 p.m.
6. Approve Use of the Battle Green- West Field HS Band Performance(5 min.) 8:15 p.m.
7. Approve Sale of Fire Department Vehicle-Ladder 1 (5 min.) 8:20 p.m.
8. Notice of Unique Property-Church of Our Redeemer Parking Lot(5 min.) 8:25 p.m.
9. Selectmen Appointments (5 mins.) 8:30 p.m.
10. ATM 2018 Article Positions & Presenters (5 min.) 8:35 p.m.
CONSENT AGENDA
1. Approve One-Day Liquor Licenses
2. Approve Minutes
3. Return Funds to CPA Account
4. Water& Sewer Commitment&Adjustment
ADJOURN
1. Anticipated Adjournment 8:45 p.m.
The next regularly scheduled meeting of the Board of Selectmen is scheduled for Wednesday,
March 7, 2018 at 7:00 p.m. in the Selectmen's Meeting Room, Town Office Building, 1625
Massachusetts Avenue.
Hearing Assistance Devices Available on Request
All agenda time and the order of items are approximate and Leze(dla
subject to change. Recorded by LexMedia
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Noise Bylaw Hearing Regarding Patriots Day Clean Up Activities (10 min.)
PRESENTER: ITEM
NUMBER:
David Pinsonneault, DPW Director
I.1
SUMMARY:
A vote is requested for this agenda item.
The Lexington Department of Public Works is requesting a Noise Bylaw Special Permit for Patriot's Day prep
operations. DPW would like to begin work at 5:OOam from Monday through Friday the week before Patriot's
Day in 2018, 2019 and 2020. The area of work is from Bedford Street at the bikeway continuing onto
Massachusetts Avenue and ending at Woburn Street. The work will entail the use of power equipment and
vehicles in order to clean debris from sidewalks, planting areas, turf areas and roadways in order to be ready
for Patriot's Day. This work is best done when vehicles and pedestrians are not present. Per the Noise Bylaw,
abutters have been mailed a notice of this hearing.
SUGGESTED MOTION:
Move that the Board of Selectmen grant a Noise Bylaw Special Permit to the Lexington Department of Public
Works to carry out Patriot's Day prep tasks the week before Patriot's Day beginning at 5:OOam from Monday
through Friday in 2018, 2019 and 2020.
FOLLOW-UP:
DPW will assess the effectiveness of this operation.
DATE AND APPROXIMATE TIME ON AGENDA:
2/26/2018 7:05 p.m.
ATTACHMENTS:
Description Type
D Pul-)Hc.Cbnmunt2 rocoivodvYaonud 1 ackup Matoria�
D Pul-)Hc.Cbnmuntll rocoivodvYaonud 1 ackup Matoria1
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Citizen Comment regarding 1.1
From: Mort Speck
To: selectmen°s
Subject: 5 AM!!!
Date: Saturday,February 17,2018 2:39:22 PM
To the Selectmen;
PLEASE don't wake us up so early. We are elderly & live right in Lexington Center!
Thank you,
Mort Speck
Citizen Comment regarding 1.1
From: gayle speck
To: selectmen"s
Subject: NOISE!!
Date: Tuesday,February 20,2018 6:00:35 PM
Please do NOT allow noise before 7 am. I I am old&live in the center of town. I need my
sleep!
Thankyou,
Gayle Speck
NODE'BYLAW -
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B C HARING NOTICE POR.:
M 'ISE BYLAWi?ECIAL>ARi9AIT
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PUBLIC HEARING NOTICE FOR NOISE BYLAW SPECIAL PERMIT
The Lexington Board of Selectmen will hold a public hearing on Monday, February 26, 2018 at 7:00 pm
in the Selectmen's Meeting Room, 1625 Massachusetts Avenue, Lexington, MA for the purpose of
considering a request by the Department of Public Works for a Noise Bylaw Special Permit for the
Patriot's Day cleanup operations during the week before Patriot's Day, Monday through Friday. As per
the Noise Bylaw, DPW is requesting a three (3)year permit with a start time of 5:OOam during the week
before Patriot's Day for April 2018, 2019 and 2020. This public hearing is required under Chapter 80 of
the Town's general bylaws.
Beginning Monday April 9, 2018 and continuing through Friday,April 13, 2018 the Department of Public
Works would like to begin work earlier than usual to complete preparations for Patriots' Day weekend.
Work will be conducted Monday through Friday and start at approximately 5:00 am in the Center of
town and along Mass.Ave.from Bedford Street to Woburn Street and on Bedford Street from the
Bikeway to Mass.Ave.
This public hearing will provide residents and interested parties the opportunity to provide the Board of
Selectmen with comments regarding this Special Permit. Written comments may also be sent,
preferably by February 23, 2018 to the Board of Selectmen, 1625 Massachusetts Avenue, Lexington, MA
02420 or at �.�"..lectrn.e. ...j�j. :.!...!!.g:q..!!..!:�p: ..:..g2y
Lexington Board of Selectmen
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Water/Sewer Abatement Appeal 14 Bridge Street - (5 min.)
PRESENTER: ITEM
NUMBER:
Carolyn Kosnoff,Assistant Town
Manager for F inanc e 1.2
SUMMARY-
A vote is requested fi)r this agenda item.
Mr. Davis is appealing to the Board of Selectmen the water/sewer abatement recommended by the
Water/Sewer Abatement Board (SWAB). In Mr. Davis' revised calculation he will receive a credit of
$3,431.23, which is $783.71 more than the original abatement calculation of$2,647.52. Staff believes Mr.
Davis is aware of this correction but Would still Eke to appeal to the Selectmen(his bill is $3,914).
The period of exceptionally high usage was the winter and spring months (May bill). This is not when we
generally see high usage. It is typically seen in the warmer months for OLItSide/irrigation use. Staff reviewed
this Situation and investigated ftirther.
Even though the last two reads on the old meter were manual reads the staff is confident that the readings are
correct.
Records show that the Nov. 2016 reading was a manual reading with usage of 16 hcf. The May 2017 reading
(for the Winter/Spring bfflhng cycle)was an actual(touch pad)reading with usage of 328 hcf, Staff went out to
the property and verified the May reading because it was abnormally high.
On June 27, 2017 the meter was replaced, due to age. The interim usage was 5 units for a little better than a
month. A meter read on 11/15/2017 was 35 hcf, These combined readings show that water usage has returned
to normal levels of 40 units as of most recent billing.
Staff is suspecting that perhaps an outside hose/faucet was left on over the Winter/Spring and the problem was
isolated to one billing cycle only. We have never had a known situation of a meter over-recording usage.
Meters, as they age, tend to under-record.Lastly, we had the meter tested and it showed excellent accuracy
across all parameters (99%)
SUGGESTED MOTION:
Options:
* Move to refer this matter back to the Water Sewer Abatement Board with direction to
. Move to approve Mr. Davis'request of an additional abatement of$
. Move to uphold the abatement of$3,431.23.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
2/26/2018 7:15 p.m.
ATTACHMENTS:
Description Type
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RED HED MANUFACTURING
Division of Everett J. Prescott
38 Albion Road
Lincoln, Rhode Island 02865
401-333-1317
METER TEST DATA
TEST DATE 7/24/17
CUSTOMER CARL DAVIS
METER FROM 14 BRIDGE STEET LEXINGTON,MA
REFERENCE# 185
METER INFORMATION
SERIAL#58104649
SIZE: 518
BRAND: SENSUS
COMMENTS:
TESTING DATA AWWWA STANDARDS
LOW FLOW INTERMEDIATE HIGH FLOW
FLOW
114 G.P.M. 2 G.P.M. 15 G.P.M.
TEST %OF TEST %OF TEST %OF PASSRAIL
AMOUNT METER AMOUNT METER AMOUNT METER
ACCURACY ACCURACY ACCURACY
1 CF 99.8% 1 CF 99.9% 10 CF 99.9%
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AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Board Discussion Regarding ATM Article 38-Zoning Change for Marrett @ Spring
Commercial District (10 min.)
PRESENTER: ITEM
NUMBER:
Carol Kowalski,Assistant Town
Manager for Development 1.3
SUMMARY:
A vote is requested for this agenda item.
At the Board's request, staff has drafted a memo to the Planning Board regarding he Selectmen's comments on
the Citizens Article 38 to amend the use table for the commercial district on Marrett Road, at Spring Street.
SUGGESTED MOTION:
Move to approve and sign(as amended)the letter to the to the Planning Board regarding Article 38 of the
Annual Town Meeting.
FOLLOW-UP:
BOS office staff will process.
DATE AND APPROXIMATE TIME ON AGENDA:
2/26/2018 7:20 p.m.
ATTACHMENTS:
Description Type
QDRA V'�ttorrto 11B Rackrrk,Matorria(
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V APRILW
�Fx INC,'t OFFICE OF SELECTMEN
SUZANNE E.BARRY,CHAIRMAN
PETER C.J.KELLEY
JOSEPH N.PATO
MICHELLE L.CICCOLO TEL: (781)698-4580
DOUGLAS M.LUCENTE FAX: (781)863-9468
February 26,2018
Richard Canale, Chair
Planning Board
1625 Massachusetts Avenue
Lexington,Mass. 02420
Dear Mr. Canale,
The Board of Selectmen wish to express its support for Article 38,the proposed CSX District zoning bylaw amendment for a
portion Marrett Road near Spring Street that is now zoned CS -Commercial Services.
The current version of the proposed zoning bylaw amendment has been reduced in scope as a result of dialogue within the
community that the rezoning petitioner initiated. While some exciting parts of the original proposal have been removed,the
Board of Selectmen believes the proposal now better reflects a balance between the short-term needs of the commercial
property owners and those of the residential abutters. We hope that this Article will initiate a broader conversation about the
role small commercial areas like the Marrett and Spring CS district can play in the Town.
Specifically,the Board believes that this Article has the potential to:
• Improve the Town's tax revenues by creating more business opportunities in the area;
• Create an opportunity to increase amenities benefitting nearby residents; and
• Start a conversation about small,neighborhood-scale economic development.
The current draft Motion affects only uses and does not alter the dimensional requirements in any way. That is,these changes
will not create any redevelopment opportunities that do not already exist but will allow more varieties of business to occupy the
existing buildings.
We hope that the Planning Board joins us in support of this modest proposal.
Sincerely,
Suzanne E.Barry,Chair
Michelle L.Ciccolo
Peter C.J.Kelley
Joseph N.Pato
Douglas M.Lucente
1625 MASSACHUSETTS AVENUE• LEXINGTON,MASSACHUSETTS 02420
e-mail selectmen@lexingtonma.gov
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve the FY2019 Recommended Budget (15 min.)
PRESENTER: ITEM
Carl F. Valente, Town Manager; NUMBER:
Carolyn Kosnoff,Assistant Town
Manager for Finance 1'4
SUMMARY:
A vote is requested for this agenda item.
Based on the Board's review and changes to the FY19 Preliminary Budget and Financing Plan, staff has
revised the FY19 budget for approvalby the Selectmen. This Board of Selectmen's recommended budget will
then be forwarded to the financial committees and Town Meeting Members (the Brown Book).
SUGGESTED MOTION:
Move to approve the FY2019 Recommended Budget and Financing Plan, as shown in Column F of the
Program Summary.
FOLLOW-UP:
Finance staff will prepare the Brown Book, for distribution by March 5.
DATE AND APPROXIMATE TIME ON AGENDA:
2/26/2018 7:30 p.m.
ATTACHMENTS:
Description Type
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AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Update-Woburn Street/Mass. Ave. Intersection Project (30 min.)
PRESENTER: ITEM
Mike Wasielewski and Kien Ho - NUMBER:
BETA Group, John Livsey-Town
Engineer I.5
SUMMARY:
A vote is preferred for this agenda item.
Continue the discussion from the February 12th Selectmen's meeting regarding the Massachusetts Avenue at
Woburn Street intersection design options. The focus will be in design options that prioritize pedestrian and
bicycle safety(Complete Streets concepts)without the installation of a traffic signal.
Revised engineering design options will be made available on Monday morning, February 26.
SUGGESTED MOTION:
Move to approve final design of Option for the Woburn Street/Mass. Ave. intersection project.
FOLLOW-UP:
DPW
DATE AND APPROXIMATE TIME ON AGENDA:
2/26/2018 7:45 p.m.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve Use of the Battle Green- West Field HS Band Performance (5 min.)
PRESENTER: ITEM
NUMBER:
Suzie Barry, Chairman
1.6
SUMMARY:
The Town Celebrations Committee has submitted a request to use the Battle Green on Monday April 16, 2018
for'/z hour performance from the West Field High School Band from Indiana to take place at approximately
12:00 p.m. The Police and DPW have reviewed this request
SUGGESTED MOTION:
Move to approve the use of the Battle Green on Monday April 16 for '/z hour performance from the West Field
High School Band from Indiana to take place at approximately 12:00 p.m. subject to working out the details with
the DPW.
FOLLOW-UP:
Selectmen's O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
2/26/2018 8:15 p.m.
ATTACHMENTS:
Description Type
❑ B<ttt(oQa.onr Rarquest Rackup Matorrktl
MOgNJry
pQ 1775 G
x Q Town ofLexington
y
4 5 w Town Celebrations Committee
APRILIT
� kINUt
February 23, 2018
Ms Suzie Barry
Board of Selectmen
Town of Lexington
1625 Massachusetts Avenue
Lexington, MA 02420
RE: Re-enactment
Dear Ms. Barry,
This year we have the pleasure of having the Westfield High School from Indiana march
in the parade. The group as also requested to give a half hour concert between noon
and 1 PM the day of the parade on the Lexington Green.
What we need from you is permission to have this concert.
Should you have any questions, please do not hesitate to contact me.
Very truly yours,
TOWN CELEBRATIONS COMMITTEE
Lorain Marquis
Chairman
1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420
Telephone: (781)-698-4640—Fax: (781)-863-9468 email:celebrationcmte@lexingtonma.gov
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve Sale of Fire Department Vehicle-Ladder 1 (5 min.)
PRESENTER: ITEM
NUMBER:
Carl F. Valente, Town Manager
1.7
SUMMARY:
A vote is requested or this agenda item.
As provided by the Code of Lexington, Chapter 90-7, the Town Manager and Fire Chief are requesting that
the Board of Selectmen approve the sale of the former Fire Department vehicle, Ladder 1, to the Town of
Acushnet for the sum of$40,000.
The dealer for the new ladder truck offered the Town $25,000 as the trade- in value. As an alternative to the
trade-in approach, the Town advertised the truck in two publications with the Town of Acushnet being the sole
bidder. Proceeds will go to the General Fund.
SUGGESTED MOTION:
Move to approve the sale approve of the former Fire Department vehicle, Ladder 1, to the Town of Acushnet
for the sum of$40,000.
FOLLOW-UP:
Fire Department will handle this equipment transfer and sale.
DATE AND APPROXIMATE TIME ON AGENDA:
2/26/2018 8:20 p.m.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Notice of Unique Property-Church of Our Redeemer Parking Lot (5 min.)
PRESENTER: ITEM
NUMBER:
Carl F. Valente, Town Manager
1.8
SUMMARY:
A vote is requested for this agenda item.
The Town is in the process of renewing its lease of parking spaces at the Church of our Redeemer on Meriam
Street. The State Procurement law, Chapter 30B, requires the Board of Selectmen to vote that the lease of this
property for this purpose(parking) is unique and therefore should be exempt from the requirement to solicit
proposals of land that could be used for this purpose.
SUGGESTED MOTION:
Move to approve and sign the Notice of Unique Property-Church of our Redeemer parking lot.
FOLLOW-UP:
Economic Development Office
DATE AND APPROXIMATE TIME ON AGENDA:
2/26/2018 8:25 p.m.
ATTACHMENTS:
Description Type
Notkxa M'Unrkjuo Q"rrarporrty Rackrrkn Matorrkn(
RECORD OF VOTE OF THE LEXINGTON BOARD OF SELECTMEN
February 26, 2018
At a duly called public meeting of the Lexington Board of Selectmen on February 26, 2018, the
Board voted as follows:
That the Board has determined that advertising under General Laws Chapter 30B for the Town's
acquisition of the following parcel of real property will not benefit the governmental body's
interest due to the unique qualities of the property:
Lease of land 53 parking spaces from 6am-6PM, Monday through Friday at 6 Meriam
Street shown as Lot#62 of Assessor's Map #56 (the "Property").
Specifically, the Property contains a sufficient amount of parking spots in a highly advantageous
central location for which the Town can use the Property for municipal and Center business
employee parking.
TOWN OF LEXINGTON
By its Board of Selectmen
Suzanne E. Barry, Chairman
Michelle L. Ciccolo, Vice-Chairman
Peter C.J. Kelley
Douglas M. Lucente
Joseph N. Pato
tA0409969.1}
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Selectmen Appointments (5 mins.)
PRESENTER: ITEM
NUMBER:
Suzanne Barry, Chair
1.9
SUMMARY:
Board is being asked to appoint Susan Barrett, Lexington Transportation Coordinator, to the Massachussets
Bay Transporation Authority(MBTA)Advisory Board and to appoint Beth Masterman as an associate
member of the Town of Lexington Zoning Board of Appeals.
SUGGESTED MOTION:
Move to appoint the following:
Susan Barrett as the Board of Selectmen's designee to the MBTAAdvisory Board.
Beth Masterman as an Associate Member of the Zoning Board of Appeals to a 1 year term to expire
September 30, 2018.
FOLLOW-UP:
Selectmen's O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
2/26/2018 8:30 p.m.
ATTACHMENTS:
Description Type
k$a.rsunx:� kd rra,a,nr,r;.a.rr<ttra,nr Zonri)jg,Rx dM'fki,i,a.a ,Associate Rackup Matorrkt(
Beth J. Masterman,JD, MA Psych.,ACC
Graduate Certificate in Executive Coaching
EXPERIENCE
Masterman Executive Coaching,Inc.Founder,President 0112011-present Lexington,MA
Strengthening organizations and individuals through Leadership Development and Team Coaching. Meeting facilitation.
Workshops. bzdustries / Professionals sewed: Information Technology, Higher Education, K-12 and Higher Education,
Associations,Professional Services (Law,Accounting),Banking,Real Estate Development,Energy.
Brighflelds Development LLC, Senior Vice President 1212010-1212011 Wellesley,MA
Directed Government and Community Relations and Strategic Communications; Business development; Municipal RFP response
writing; Solar field site evaluation and development.
The Liberty Square Group,LLC Senior Vice President,Government&Community Relations 08/2002-11/2010 Boston,MA
Provided strategic advocacy/communications consulting for political and corporate clients. Developed testimony, public relations
materials, internal messaging, press releases. Community coalition-building in areas including: adult-onset disability/multiple
sclerosis, Continuing Care Retirement Communities, economic development, energy and environment, fire-safety, real estate
development, state budget, telecommunications, transportation. Served as legislative and executive lobbyist_, including drafting of
legislation,advocacy training,and public hearing preparation.
The Victory Group Vice President, State Relations 03/2000-08/2002 Boston, MA
Provided strategic government relations for clients' legislative and executive interests.
McDerniott/O'Neill(became O'Neill and Associates)Senior Director-Government Relations 10/1998-03/2000 Boston,MA
Provided support for senior management on projects including: Ch.90 road and bridge construction, medical error reduction,
telecommunications; Managed state relations, legislative drafting, and strategic communications for Sithe Energy, Central New
England Chapter of Multiple Sclerosis Society,Vinfen.
State Senator John D. O'Brien,Jr. General Counsel 05/1997- 10/1998 Boston,MA
Assisted with the drafting and passage of the Act to Restructure the Electric Utility Industry.Other key projects included legislation
concerning the North East Solid Waste Committee,the co-generation industry, and matters pending before the Joint Committee on
Housing and Urban Development; Constituent services including drafting and management of legislation and the budget process,
and amendments to promote the Senator's district and housing priorities.
Office of District Attorney William Delahunt Assistant District Attorney 11/1983-07/1988 Dedham,MA
Responsible for all aspects of criminal litigation before single justice and Jury of Six
EDUCATION
Graduate
• Boston Graduate School of Psychoanalysis, One Year Program Certificate in Modern Psychoanalysis (2013)
• Wm James College (Formerly Massachusetts School of Professional Psychology), Graduate Certificate in Executive
Coaching(2011)
• Boston University School of Law,J.D.(1983)Member in good standing of the Massachusetts Bar
• Boston University School of Psychology,Master of Arts, 1992
Undergraduate
• Wesleyan University,Middletown CT Bachelor of Arts, Cum Laude,Honors in Psychology 1979;President of Class;Student
Commencement Speaker
Other
• ACC Certified Coach,International Coach Federation
• Hogan Assessment,Certified
• MBTI Step 1 and Step II,Certified
• TriMetrix DNA(DISC,Motivators,25 Competencies);Certified by TTI Success Insights(TTISLcom)
• HeartMath®Certified Coach,2016(Heartmath.com)
• Conversational Intelligence Certified Enhance Skills Coach
• Harvard Program on Negotiation and Dispute Resolution,"Dealing with an Angry Public,"2008
HONORS AND APPOINTMENTS
Elected Town Meeting Member Lexington, MA Precinct 3, 2009—2018. Past appointee to Capital Expenditures Committee and
Appropriation Committee;Pro Visors Group Leader(Provisors.com)2012 present;Lexington Toastmasters Club, Vice President of
Membership 2017-present;President of Class of 1979, Wesleyan University; Walkley Prize- Wesleyan University for "best work
embodying original research in psychology"1979; Distinguished Alumni Service Award, Wesleyan University 1989; Wesleyan
University Reunion Committee Co-Chair 30th, 25th, 15th, and 5,r'
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
ATM 2018 Article Positions & Presenters (5 min.)
ITEM
PRESENTER: NUMBER:
1.10
SUMMARY:
Board discussion regarding assignment of Articles to Selectmen.
The Board will begin to take positions on ATM 2018 articles at the March 7, 2018 BO S meeting.
SUGGESTED MOTION:
N/A
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
2/26/2018 8:35 p.m.
ATTACHMENTS:
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AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve One-Day Liquor Licenses
PRESENTER: ITEM
NUMBER:
Suzanne Barry, Chair
C.1
SUMMARY:
The following One-Day Liquor Licenses have been requested:
• Impact Melanoma, March 8, 2018 from 9:00 a.m. to 8:30 p.m. for the purpose of their Manicures for
Melanoma event being held at Mini-Luxe, 1718 Massachusetts Avenue.
• St. Brigid's, March 17, 2018 from 6:00 p.m. to 10:00 p.m. for the purpose of their St. Patrick's Day
Fundraiser event being held at St. Brigid's, 2001 Massachusetts Avenue.
• Lexington Historical Society, March 28, 2018 from 6:00 p.m. to 8:00 p.m. for the purpose of their
Conservation Evening Fundraiser event being held at the Lexington Depot, 13 Depot Square.
Deepak Das has requested* to modify the event date on his One-Day Liquor License previously approved at
the February 12, 2018 Board of Selectmen's meeting to now be held as follows:
. Deepak Das, March 17, 2018 from 5:00 p.m. to 9:00 p.m. for the purpose of the Deepak Das Art Show
being held at the Munroe Art Center, 1403 Massachusetts Avenue.
*Upon receipt of his license, Mr. Das realized he had written an incorrect date on his original application,
subsequently Mr. Das submitted,via email, the request containing the correct date and returned the
originally issued license to the Selectmen's Office.
SUGGESTED MOTION:
Move to approve consent.
FOLLOW-UP:
Selectmen's O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
2/26/2018
ATTACHMENTS:
Description Type
D 11 Day LL lnpact Mokmonn 06 08 20118 1 ackup Matorial
D 11 Day U, K B61gki's 06 117 20118 Rackup Matorial
D 11 Day U, Ila.r dvjgton V� ;torical Socity 3 28 20118 1 ackup Matorial
D 11 Day U,Deopak Das Anunded�jconso 1 ackup Matorial
'l?NIlIGI11Ad/!l
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TOWN OF LEXINGTON FEB . 1
SELECTMEN'S OFFICE
kRRlL LqTN �enairairir�oe ,,
APPLICATION FOR
ONE-DAY LIQUOR LICENSE
The Board of Selectmen(Local Licensing Authority)may issue One-Day Liquor Licenses for the sale and/or service of wine
and malt beverages to any enterprise;all alcoholic beverages may be issued only to non-profit organizations. As required by
the ABCC,Liquor for use at a one-day liquor license event must be purchased from a licensed wholesaler.Please fill in this
form completely and return to the Selectmen's Office along with a check for$25.00 made payable to the Town of Lexington.
BUSINESS/FUNDRAISING ORGANIZATION: vn ` 9!A
CONTACT NAME AND NUMBER: rA �^�
ADDRESS FOR MAILING: off, UW , 1'Y"t 4
EMAIL ADDRESS:
TITLE/PURPOSE OF EVENT: ✓�� Cn A�aa
LOCATION AND ADDRESS: 1 U (ta &S-S
DATE OF FUNCTION: V47J
TIMES OF FUNCTION: �30 om
TYPE OF LIQUOR TO BE SERVED: i
DATE AND TIME WHEN LIQUOR DELIVERED: j22
DATE AND TIME WHEN LIQUOR REMOVED: t --
ADDITIONAL INFORMATION:
Authorized Signature Federal Identification No. or
Date Social Security Number
lnutaunnrmiwin�i i%,.. ,; i/
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TOWN OF LEXINGTON
SELECTMEN'S OFFICE
APRIL KIM
APPLICATION FOR
The Board of Selectmen issues one-day liquor licenses to for-profit and non-profit organizations
that serve liquor and charge either a corer charge or for each drink. Please fill in this form
completely and return to the Selectmen's Office along with a check for$25.00 made payable to the
Town of Lexington.
BUSINESS/FUNDRAISING ORGANIZATION: ( B i l
DRESS FOR MAILING: 4Lt
EMAIL ADDRESS:
TITLE/PURPOSE OF EVENT: A / K 4.�J'
LOCATION AND MESS; i ,�Caoi ,5l`,Ay 6. -
ATE OF FUNCTION: / 1 z i p
TIMES OF FUNCTION: 67 �-,
TYPE OF LIQUOR TO BE SERVED:
ATE AND TIME WHEN LIQUOR EL :
LATE AND TIME V41EN LIQUOR REMOVED: l d / j 0
13
ADDITIONAL INFORM TION:
,A'Oorlzred gg fur Federal Identification No. or
Social Security Number
1JJIflN(/I(ll 1pl/,/ryli/J//4 f/ // lglLGIJII! !!J11uGRiW!!Ok'L
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SELECTMEN'S OFFICE
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{ " 'ro APPL,ICATION FOR
ONE-DAY LIQUOR LICENSE
The Board of Selectmen issues one-day liquor licenses to for-profit and non-profit organizations
that serve liquor and charge either a cover charge or for each drink. Please fill in this form
completely and return to the Selectmen's Office along with a check for $25.00 made payable to the
Town of Lexington.
BUSINESS/FUNDRAISING ORGANIZATION:
CONTACT NAME AND NUMBER:
ADDRESS FOR MAILING: rO 6o>r -14 , 04 0XY2,0
EMAIL ADDRESS:
TITLE/PURPOSE OF EVENT: .. �_e v,,a,, o w✓ �e� t ' °°°� �� ��" t...
LOCATION AND ADDRESS: I .�,��' �
DATE OF FUNCTION:
TIMES OF FUNCTION: Y, �� �
TYPE OF LIQUOR TO BE SERVED: .
DATE AND TIME WHEN LIQUOR DELIVERED:
DATE AND TIME WHEN LIQUOR REMOVED: P 11
ADDITIONAL INFORMATION:
1
Authorized Signature Federal Identification No. or
Social Security Number
From: Deepak Das
To: Morgan Sanders
Subject: modified liquor license application for Deepak Das Art Show
Date: Monday,February 12,2018 11:19:11 PM
BUSINESS/FUNDRAISING ORGANIZATION: Deepak Das Art Show
CONTACT NAME AND NUMBER: Deepak Das
ADDRESS FOR MAILING: 11 Rockville Ave, Lexington, MA 02421
EMAIL ADDRESS:
TITLE/PURPOSE OF EVENT: Art Show by artist
LOCATION AND ADDRESS: Munroe Art Center, Mass Ave, Lexington, MA
DATE OF FUNCTION: Saturday Mar 17 2018
TIMES OF FUNCTION: 5 PM - 9 PM
TYPE OF LIQUOR TO BE SERVED: Wine and Beer
DATE AND TIME WHEN LIQUOR DELIVERED: Mar 17, 2018, 4 PM
DATE AND TIME WHEN LIQUOR REMOVED: Mar 17, 2018, 10 PM
Thanks for your help
Regards
Deepak
fA r.
3$ MQRkp� (
TOWN OF LEXINGTON
SELECTMEN'S
APPLICATION FOR
.ONE-DAY LIQUOR. LICENSE
The Board of Selectmen issues one-day liquor licenses to for-profit and non-profit organizations
that serve liquor and charge either a cover charge or for each drink. Please fill in this form
completely and return to the Selectmen's Office along with a check for$25.00 made payable to the
Town of Lexington.
BUSINESS/FU`JDRAISING ORGANIZATION: l
CONTACT NAME AND NUMBER: Y
ADDRESS FOR ILING: P0 r I L-LJF 1 iV L7 ;` GrTo i f" '
EMAIL ADDRESS:
TITLE/PURPOSE OF EVENT: A-(+ � �� �b w V V0 e A Y
LOCATION AND ADDRESS: Q-, ;
DATE OF FUNCTION: I w.., � :. �. .�: �.... �.���.�. 1.. .� .,' .�.�21"
TIMES OF FUNCTION:
TYPE OF LIQUOR TO ICE SERVED: '+ � to
DATE AND TIME WHEN LIQUOR DELIVERED:
DATE AND TIME WHEN LIQUOR REMOVED: 0 �
ADDITIONAL ORIVIATION:
Authori ignature Federal Identification No. or
Social Security Number
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve Minutes
PRESENTER: ITEM
NUMBER:
Suzanne Barry, Chair
C.2
SUMMARY:
The minutes of the following meeting date are ready for your review and approval:
• January 8, 2018 BO S
• January 16, 2018 Joint BOS/Planning Board
• January 22, 2018 BO S
• January 24, 2018 Summit# 4
• January 29, 2018 BO S
The Executive minutes of the following meeting date is ready for your review and approval:
• January 29, 2018 ES Joint BOS-SC
SUGGESTED MOTION:
Move to approve the minutes of:
• January 8, 2018 BO S
• January 16, 2018 Joint BOS/Planning Board
• January 22, 2018 BO S
• January 24, 2018 Summit# 4
• January 29, 2018 BO S
Move to approve but not release the executive minutes of:
• January 29, 2018 ES Joint BOS-SC
FOLLOW-UP:
Selectmen's O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
2/26/2018
ATTACHMENTS:
Description Type
Wnute", ..011/8/II8 1,R)i Rackup Matorrks(
d Mhnitar", RackupMatoria1
Mhnaos;..011/27/II8 IMS Rackup Matorrks(
Mhnaos;..011/24/II8 Stlutinit/A Rackup Matorrks(
Mhnaos;.. II/29/II8 IMS Rackup Matorrks(
January 8, 2018
Page 1 of 11
Selectmen's Meeting
January 8, 2018
A meeting of the Lexington Board of Selectmen was called to order at 6:02 p.m. on Monday,
January 8, 2018 in the Selectmen's Meeting Room of the Town Office Building. Present were
Ms. Ciccolo, Acting Chair; Mr. Kelley; Mr. Pato; and Mr. Lucente as well as Mr. Valente, Town
Manager; and Ms. Siebert, Recording Secretary.
Executive Session—Exemption 3: Discuss strategy with respect to collective and coalition
bargaining related to Municipal and School unions
Upon motion duly made and by roll call, the Board of Selectmen voted 4-0 at 6:02 p.m. to enter
Executive Session under Exemption 3 to discuss strategy with respect to collective and coalition
bargaining related to Municipal and School unions, and to reconvene in Open Session. It was
further declared that an open meeting discussion may have a detrimental effect on the bargaining
position of the Town.
After exiting Executive Session and re-entering Open Session, a 15-minute recess was called.
The meeting was reconvened at 7:00 p.m. by Ms. Barry, Chair, who joined the meeting after the
recess.
Selectmen Concerns and Liaison Reports
Ms. Ciccolo applauded the Department of Public Works for its efforts to make roads and
sidewalks safe during and after the recent snow storm. Mr. Kelley asked residents to lend a hand
by clearing snow away from fire hydrants near their homes.
Town Manager Report
Mr. Valente announced that the new Building Commissioner, Jim Kelly, started work today. Mr.
Kelly served as Building Commissioner for the Town of Sudbury for many years and, more
recently, served as Sudbury's Director of Facilities.
Mr. Valente said the first big storm of the season was a"team event" for Town departments.
Police, Fire, and Facilities had extra crews on for the duration. Public Works crews were out all
weekend, working 12-hour shifts. More work remains to be done to clear public parking lots and
to widen roadways. Three water main breaks occurred, two over the weekend (Harding Street
and Mason Street) and one today (Maple Street). The Town also responded to a number of calls
regarding frozen water pipes which were, in all cases, on the homeowner's side of the system.
Mr. Valente noted that trash collection, delayed because of the storm, is now back on track.
The State Department of Public Utilities (DPU) has announced the long-awaited utility rates. Of
specific concern was an Eversource application for substantial reduction in municipal energy
generation payments. Any reduction would have changed the financial dynamics of Lexington's
solar program. The DPU did not adopt Eversource's recommended rate structure which means
revenues should remain stable for the next three to five years. Mr. Valente noted, however, that
January 8, 2018
Page 2 of 11
the DPU recommended that Eversource engage with municipalities on this subject and left the
door open for a rate review.
Mr. Kelley asked if snow could be removed from the Center to make parking and frequenting
businesses easier. Mr. Valente said crews are still dealing with post-storm priorities. The
Selectmen were unanimous in asking the snow to be removed as soon as is practical.
Presentation from DiNisco Architects on Community Center Expansion Location Options
Ms. Ciccolo recused herself from the discussion as her parents' property abuts the Community
Center campus/Pelham Road site. She said however that, as Chair of the former ad hoc
Community Center Advisory Committee, she remains in favor of a Community Center
expansion that includes a gymnasium and commercial kitchen.
Presenters for this item were Donna DiNisco, DiNisco Architects; Melissa Battite, Director of
Recreation and Community Programming; and Mike Cronin, Director of Facilities.
Ms. DiNisco identified three concepts (A, B, and C) for the Community Center expansion.
Should the Board support any of them, funding will be included in the FYI Capital Budget for
the schematic design phase of this project. All expansion concepts include a full-size gym that
can double as an event area, locker rooms, gym storage, a multipurpose room, and a commercial
kitchen with storage. Ms. DiNisco said the concepts' projected costs are "budget numbers", not
solid construction cost estimates. The Lexington Historical Society, as holder of the preservation
restriction on the Marrett Road property, has provided input about concepts B and C; concept A
would be located outside the Society's jurisdiction but the Society recommends addressing the
condition of the Carriage House no matter which concept is chosen.
Concept A provides a stand-alone building on the Pelham Road property with no physical impact
to other campus buildings, including the Carriage House, and no impact to programming during
construction. The concept yields 19,090 gross square footage (GSF), bears a project cost of
$17,250,000, creates no impact to current parking inventory, and allows for an additional 65
parking spaces.
Concept B is configured as an addition to the existing Lexington Community Center (LCC). It
yields 20,496 GSF, a total project cost of$20,875,815 (including soft costs)plus an additional
$5,125,000 to address Carriage House renovations. Due to the site's slope, the gym and some of
the multipurpose room would be below grade, which would have an added benefit of minimizing
massing. Some existing exterior mechanicals and 23 parking spaces would be relocated and an
additional 75 parking spaces would be created. During construction, there would be some impact
to the current program and existing parking spaces. There is no impact to the location of the
Carriage House.
Concept C is also an addition to the existing LCC but would require relocation of the Carriage
House. Concept C yields 21,020 GSF, a projected total project cost of$20,500,780 (including
soft costs),plus an additional cost of$5,500,000 to address Carriage House renovation/
relocation. Thirty-two parking spaces would be relocated and seventy-five would be created;
Because of sloping, some fill would have to be brought in to raise a portion of the site. There
January 8, 2018
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would be some impact to current programming for the duration of construction, although less
than with Concept B.
Next steps: select a concept; obtain pre-schematic/schematic design funding; complete the pre-
schematic and schematic designs; obtain Town approval.
Selectmen Comments/Questions:
Mr. Pato asked if the Carriage House breakout in Concept B includes turning the Carriage House
into programmable space. Ms. DiNisco said that the difference between Concept B and Concept
C vis-a-vis the Carriage House is the cost of moving the building. Assumed in both costs is
historic restoration of the exterior and a conventional renovation of the interior. In both cases,
program use for the Carriage House has not been determined.
Mr. Kelley noted that a secondary access road would no longer be required if the expansion is
connected to the existing building and a driveway is created between LCC and the Lexington
Children's Place. Emergency access around the building will be necessary, however.
Mr. Lucente said he prefers Option B or C because they are connected to the existing LCC and
thus present fewer staffing and access issues. He noted, however, that the kitchen in Concept C is
not adjacent to the function space. Ms. DiNisco said she would attempt to amend that.
Ms. Barry also preferred the expansion to be connected to LCC for cohesiveness, staffing, and
circulation. Ms. Barry noted the difference in size between the green spaces shown on Concepts
B and C. Ms. DiNisco said once the target parking number was achieved, the remaining open
space was left alone.
Mr. Pato also preferred the expansion to be attached to LCC and prefers Concept C. He is
concerned with the total cost including the Carriage House element, calling it"great to have"but
not strictly needed.
David Kanter, Capital Expenditures Committee, said CEC members were unanimous in their
concerns regarding this project because it has not been in the 5-year Capital plan. CEC does not
want to commit design funds only to delay the project for an unknown number of years.
Jon Himmel, Permanent Building Committee, said the ad hoc Community Center Advisory
Committee learned there are difficult health department requirements regarding certification for
users of the proposed kitchen facilities. Mr. Himmel also said these concepts and cost projections
should be dated to avoid confusion.
Joel Adler, Precinct 1 Town Meeting Member, asked if the Community Center expansion area is
within the Historic District. Mr. Valente said the property is not within the Historic District but a
portion of Pelham Road is.
Sue Rockwell, Lexington Historical Society, clarified that, with regard to Concept A, the Society
has no authority because the property is not part of a preservation restriction. The Society would
have concern, however, if the expansion was built such that it affected the viewscape of the
Carriage House. Ms. Rockwell said she was pleased to see revisions to Concept B that make the
addition less dominant.
January 8, 2018
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Mr. Kelley asked if the Historical Society would consider using the Carriage House for its
archives. Ms. Rockwell said she is unsure if the building could bear the weight load.
Mr. Valente said preliminary funding for the next phases could come from the Recreation
Enterprise Fund. He concurred that LCC has not been on the 5-year plan; the Pelham Road site
became available unexpectedly. At this point, the Town is still evaluating what can be done with
the campus as a whole. The Carriage House will be expensive to renovate and Mr. Valente is not
sure there is a use option that makes sense. He asked the Selectmen to indicate whether they
believe it is worthwhile to move ahead with the pre-schematic phase.
Mr. Kelley lamented the number of Town-owned old buildings that have no known use. He
asked if the LCC expansion project would require a debt exclusion vote at the same time as the
Police Station; he expressed concern about moving too quickly and asking taxpayers to stretch
too far.
Mr. Pato said he is disinclined to move ahead with any of the next steps until financing sources
are identified. Now that the Lexington Children's Place building location has been determined,
the LCC portion of the master plan can be postponed so as not to add another large excluded debt
project too soon.
Mr. Lucente agreed not to make a decision now. He wants to understand more about how the
finances would work. He asked if all the design money for LCP has been exhausted. Mr. Valente
said very few funds remain.
Mr. Kelley asked if tapping the Recreation Enterprise funds for pre-schematics would require
raising program fees. Mr. Valente said fees would not have to be increased because capacity is
about to open up now that the Lincoln Park debt has been repaid. Mr. Cronin estimated the pre-
schematics and schematic design phases together would cost $240,000- $250,000.
Ms. Barry summarized that the Board is leaning toward Concept B or C and that members are
not comfortable deciding about pre-schematic design now.
Dawn McKenna, 9 Hancock Street, said she hopes the Board will defer this project which she
sees as a want, not a need. If the project were to go ahead, it would be taken out of order with
other projects waiting in the pipeline. She believes the tax levy is still subsidizing LCC programs
and she would like to see an analysis of this.
Update from Human Rights Committee—MCAD Discrimination/Investigation Training Program
Sean Osborne, Human Rights Committee (HRC) Chair said the HRC is collaborating with the
Lexington Police department to improve community response to instances of discrimination.
Police Chief Corr was able to fund about 18 MCAD trainees from the Police department
operating budget: 5 members of the HRC, the Town's Veterans Officer, and 12 members of the
Police department. MCAD provides a good baseline of knowledge and a certificate is awarded
upon completion of the course. "Testers,"however, are still needed. This training is more
general and the cost is lower. HRC hopes to fill the tester roles by spring.
January 8, 2018
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Mr. Kelley asked if the HRC has the means to investigate complaints of discrimination. Mr.
Osbourne said a housing complaint would be filed with MCAD; MCAD would then ask for a
test,possibly by a member of the Police department.
Ms. Barry asked if the Town has seen an uptick in discrimination complaints. Chief Corr said
there has been no increase, which is a credit to the Lexington community. He added that the
Police are always available and take concerns seriously. If the complaint arises from a
misunderstanding that does not rise to the level of criminal behavior, the department still takes
note and endeavors to resolve the issue.
Mr. Pato said that the public should be made aware that training is available and what to do if a
complaint is warranted.
Mr. Lucente noted the upcoming Dr. Martin Luther King, Jr. commemoration at Grace Chapel
on January 15, 2018.
David Kanter, Precinct 7 Town Meeting member, asked if MCAD training or resource material
should be made available to landlords. Mr. Osbourne said the goal was to first offer training to
the HRC and members of the Police force. There are class size and cost limitations that make
training large numbers of people prohibitive. The HRC recommends that landlords take
advantage of the training provided by the Greater Boston Housing Authority.
Report of the Tax Deferral and Exemption Study Committee Regarding Property Tax Deferral
Legislation
Vicki Blier and Pat Costello, Co-Chairs, Tax Deferral and Exemption Study Committee, reported
on research conducted into means-tested tax deferral legislative options, for possible
consideration at 2018 Annual Town Meeting. They proposed consideration for the adoption of
Clause 5C1/2, an existing legislation that allows towns to increase existing property tax personal
exemptions from 0-100% for groups such as the blind, paraplegics, and veterans. Currently, the
Town abates about$134,000 for these groups and receives a $500 per exemption offset from the
State. If the Town were to increase the exemption to these groups, the cost to the Town would
rise.
Ms. Barry recused herself from the ensuing discussion because her husband is a veteran and
therefor eligible for an exemption. Ms. Ciccolo assumed the role of Chair.
Mr. Pato said the size of the affected population is relatively small and the expanded exemption
cost, even at 100%, would be minimal. He sees this increase as a good choice but believes that
additional tax relief options should be examined as well.
After clarification about the means-testing criteria, Mr. Kelley said he is in favor of this program
but is more interested in benefits of a larger tax deferral program.
Ms. Ciccolo voiced support for consideration of Clause 5C 1/2 and asked her colleagues if they
January 8, 2018
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are also in favor of sending the question to Town Meeting. She asked for more information about
setting the percentage ahead of Town Meeting and how the tax revenue differential would be
absorbed into the budget.
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to include
consideration of adoption of Clause 5C 1/2 on the 2018 Annual Town Meeting warrant.
Ms. Barry returned to the position of Chair and took up the issue of how to approach the
additional research required. Ms. Blier suggested that the research might be appropriate within
the work scope of the ad hoc Residential Tax Committee, now being formed. Mr. Lucente said
taking time to carefully consider the issue might extend the ad hoc committee's deadline. Mr.
Pato said applications for committee participation are due Wednesday, January 10 and there are
already a reasonable number of applicants.
Mr. Valente said the staff burden concerns raised by Ms. Blier and Ms. Costello have not been
discussed, although the Selectmen's goal of providing tax relief is known.
Ms. Ciccolo said she is in favor of pursuing this effort. Mr. Kelley said in in favor of tax relief
but not in favor of means-testing because of the administrative burden. Mr. Pato agreed that time
should be taken to develop a program, with public input, that is tailored to Lexington's needs. He
is concerned about impact on current staff and if additional staff would be needed. If the
committee charge is expanded, Mr. Pato believes more members and an extended deadline will
be necessary.
Ms. Blier and Ms. Costello agreed that the committee would require more members. They
reported that John Bartenstein, 46 Sanderson Road, has offered to be the consulting attorney to
help draft language for Town Meeting. Ms. Barry said she and Mr. Pato would meet with Ms.
Blier and Ms. Costello to determine how to proceed.
Review FY19 Proposed Shared Expenses Budget
Ms. Barry recused herself because her husband is an employee of the Town of Lexington. Ms.
Ciccolo assumed the role of Acting Chair.
Mr. Valente, Town Manager; Ms. Kosnoff, Assistant Town Manager for Finance; and Ms.
Hewitt, Budget Officer, presented the Shared Expenses budget which showed a 4.3% increase in
Employee Benefits and Insurance for FY19. A second major portion of the budget, Employee
Health Insurance, showed a less than 1% increase, although premiums are expected to increase
5%. The smaller increase is because the FY18 budget was under-estimate, meaning the FY19
budget started from a higher base. A third portion of the budget, Solar payments, dealt with a
non-substantive accounting change for the Hartwell Solar project.
Mr. Pato asked that the benefits from solar generation be reported in a consolidated manner to
make them easier to track.
David Kanter, Capital Expenditures Committee, asked why part of the Community Center
operations are still expressed in the Shared Expenses budget and not moved to the Operating
Budget as discussed at a past Budget Summit meeting. Mr. Valente said the move would have a
January 8, 2018
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small effect on the revenue allocation model and the change will be made in the FY20 budget.
Mr. Kanter said the policy representation is important even of the impact is small.
A recess of 10 minutes was called at 9:02 p.m. The meeting was reconvened at 9:12 p.m.
Continue Discussion Proposed Police Station Location Options
Presenters were Police Chief Corr and Mr. Cronin, Director of Public Facilities.
Chief Corr, after summarizing the pros and cons of the two proposed locations, expressed his
strong preference for the Police headquarters to remain at its current location on Massachusetts
Avenue in the center of town. He cited response time, Bedford Street traffic and possible road
obstructions, and community access as primary concerns.
The Selectmen asked questions about secure parking, the number of parking spaces, and building
massing at the Massachusetts Avenue site. Mr. Cronin said he would ask the architect to create a
3-D model of the building design. It was noted that minimal expense ($260,000)would be
incurred to make the 173 Bedford Street swing space Police operations-ready after the Fire
department has vacated.
Jon Himmel, Permanent Building Committee (PBC), said the committee had concluded that
either the Bedford Street location or Massachusetts Avenue location would be suitable for the
headquarters. The Historic District Commission has also said it is feasible to keep the
headquarters in the Center and members have no issue with moving Hosmer House, as proposed
by the architect.
Dawn McKenna, 9 Hancock Street, suggested connecting the Police Station, Cary Memorial
Building, and the Town Office Building by adjoining lower levels. She recommended Post
Office parking be moved to behind the NStar building. She approved of the message sent by
having the Police station sign prominently in the center of Town and recommended that the
Hosmer House become a focal point for a Town "fairground" area.
Jill Hai, Precinct 4 Town Meeting member, additionally noted that if all three major public safety
departments were clustered on Bedford Street, one incident could paralyze emergency response.
Upon motion duly made and seconded, the Board of Selectmen vote 5-0 to commit to keeping
the Police station at its present location and to work toward achieving the best possible design.
Review Preliminary List of Proposed 2018 Town Meeting Articles
The Selectmen reviewed a preliminary draft of all known Annual Town Meeting 2018 articles,
including a list of citizen's petitions. Mr. Valente asked the Board to consider two issues: first,
to follow up on an earlier discussion to separate the Town Election warrant from the Annual
Town Meeting warrant; and second, for the Board to consider calling for a Special Town
Meeting toward the end of April/early May to address two or three zoning articles that need
additional work before being presented.
January 8, 2018
Page 8 of 11
The Selectmen reached consensus that they support the concept of calling for a Special Town
Meeting, later in the spring after Annual Town Meeting.
The Selectmen discussed separating the election mailing from the Town Meeting warrant
mailing. Mr. Valente said that doing so would buy 2 additional weeks for Town staff,
particularly valuable since this year there are a number of newly hired staff performing key roles.
He said the separate mailing would not necessarily be permanent but could be evaluated
afterward. A related issue is the Post Office factor: residents do not always receive bulk-mailed
warrant materials in a timely fashion.
Selectmen expressed concerns about added expense and creating confusion. Mr. Pato suggested
the warrant article titles be included with the election notice. Ms. Ciccolo supported this concept
and asked that the information be posted to the Town website as well.
Dawn McKenna, Precinct 6 Town Meeting member, opposed the separate mailings, noting that
Town Meeting expressed opposition when it did not pass an article addressing the subject at the
last Special Town Meeting.
Deborah Brown, Town Moderator, said she is against anything that would delay getting the
Town Meeting information out to Town Meeting members and the public. She noted that Town
Meeting is already experiencing lack of readiness.
Upon motion duly made and seconded, the Board of Selectmen voted 4-1 to separately mail the
2018 Town Election warrant(including an enumeration of anticipated 2018 Annual Town
Meeting articles) and the 2018 Annual Town Meeting warrant. Mr. Lucente cast the dissenting
vote.
The Selectmen then reviewed the list of articles.
David Kanter, Article 31 petitioner, asked the Board to consider sponsoring the article, noting
that both the Appropriation Committee and the Capital Expenditures Committee unanimously
supported the initiative. Mr. Valente said statute states sponsorship cannot be withdrawn once
and article has been submitted as a citizen's petition.
Dawn McKenna, Chair of the Tourism Committee and sponsor of an article pertaining to the
Visitors Center, asked for a reconsideration of the order in which Town Meeting articles are
presented to avoid confusion. This request has relevance to the article she is sponsoring
regarding Visitor Center funding. Additionally, she noted there is nothing listed under the
Community Preservation Act article pertaining to the portion of the Visitors Center project that is
CPA eligible. On this last point, Mr. Pato said the Visitors Center was not been presented to the
Community Center Committee by the deadline of November 1. Ms. McKenna asked that this be
looked into and noted that, in the past, the CPC has added projects past its deadline.
Mr. Valente said the citizen's article for the Visitors Center should be grouped with the financial
articles. The article that the Town Manager intends to bring forward includes only design
January 8, 2018
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funding, not construction funding or exhibit funding that are possibly CPA eligible. The citizen's
article does include construction and exhibit funding.
Mr. Pato noted that as a result of tonight's meeting, Article 37 should be changed to "acceptance
of 5 C1/2"rather than "looking for special legislation".
Review Amendment to Lease Agreement with Avalon Bay for Kline Hall
Mr. Valente said as part of the Town's approval of the Avalon Bay (Metropolitan State) housing
project, the Town was provided space in the lower level of Kline Hall on this campus. The
Town, in turn, has sub-let this space to LexMedia, which uses it for their studio and offices. The
lease agreement to use Kline Hall includes a provision that the Town reimburse Avalon Bay for
any common expenses Avalon Bay may incur for the operations of this building. The Town has
not agreed with the methodology for calculating these common expenses, so has withheld
payment.
Ms. Kosnoff, Assistant Town Manager for Finance, and Avalon Bay representatives have now
agreed on a methodology for determining these common expenses, which will require amending
the lease agreement the Town has with Avalon Bay. This revision will have not a budgetary
impact as the Town has been encumbering funds for this purpose in the PEG Revolving Fund.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and sign the
First Amendment to Lease between the Town and AvalonBay Communities, Inc, for the use of
Kline Hall.
Consider Participation in PACE Energy Efficiency Program
Mr. Valente said that following an earlier presentation on PACE, the Town learned that adopting
PACE is solely at the discretion of the Board of Selectmen. The Town has not yet heard back
from MUNIS, the municipal billing software company, whether the program can accommodate
the changes to tax billing required for PACE. Approval of the Board's policy and authorization
for the Town Manager to act with regard to PACE will take place at the January 22, 2018 Board
of Selectmen's meeting.
Approve Purchase of Real Property for Affordable Housing/LexHab
At the Board's meeting on December 18, 2018 in Executive Session, the Board considered
LexHab's request for the purchase of a unit at Emerson Gardens for affordable housing
purposes. The special legislation creating LexHab requires the Board of Selectmen to approve
any property purchases by LexHab.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to authorize LexHab to
purchase 85 Emerson Gardens for an amount not to exceed $420,000.
Approve Cultural Facilities Fund Grant Application Letter of Support
As part of the efforts by the Economic Development staff to identify non-tax levy funding for the
January 8, 2018
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Visitors Center project, a grant application for submission to the Massachusetts Cultural
Council-Cultural Facilities Fund requesting $675,000 has been drafted. Staff requests a letter of
support from the Board of Selectmen.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and sign a
letter of support to the Massachusetts Cultural Council for a grant from the Cultural Facilities
Fund.
Approve and Sign Letter to MassDOT regarding Spring Street Speed Limit
The Selectmen and a Spring Street resident asked the Transportation Safety Group (TSG)to
determine if the speed limit on Spring Street could be lowered. Staff collected traffic speeds and
volumes and researched the history of traffic changes in the area since the speed limit was
established at 35 miles per hour (mph) in 1958. Based on the research, the TSG supports
lowering the speed limit and requests that MassDOT approve reducing the speed limit to 30 mph.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and sign a
letter to the Massachusetts Department of Transportation requesting a lower the speed limit to 30
miles per hour on Spring Street.
Annual License Renewals
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and sign
two annual Common Victualler license renewals: 1) Bruegger's Enterprises Inc. d/b/a Bruegger's
Bagel; and 2) for K&N Food Services, Inc. d/b/a Great Harvest Bread Co.
Selectmen—Committee Reappointment
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the
reappointment of Fred Weiss to the Lexington Retirement Board to a three-year term to expire
on January 11, 2021
Consent A eg nda
• Water & Sewer Adjustment
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve a Water &
Sewer Adjustment as recommended by WASB for($2,053.56).
• Approve One-Day Liquor Licenses
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve two one-
day liquor licenses: 1) Lexington Democratic Town Committee, January 20, 2018 from 5:00
p.m. until 9:00 p.m. for a Pizza Party being held at the Church of Our Redeemer: and 2)
Spectacle Management, Thursday, January 25, 2018 from 6:00 p.m. until 10:00 p.m. for
Lexington Chamber of Commerce Gala being held at Cary Memorial Building.
January 8, 2018
Page 11 of 11
• Approve Minutes
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and release
the minutes of September 13, 2017 Budget Summit; September 25, 2017 Joint Board of
Selectmen and School Committee; September 27, 2017 Joint Selectmen, School Committee and
Human Services; October 5, 2017 Budget Summit; November 28, 2017 Board of Selectmen
Budget; November 28. 2017 Board of Selectmen Budget; and November 30, 2017 Board of
Selectmen Budget.
And further to approve, with non-substantive amendments, but not release the executive session
minutes of November 6, 2017 Executive Session Joint Board of Selectmen and School
Committee; November 13, 2017 Executive Session Board of Selectmen and School Committee;
and November 20, 2017 Executive Session Joint Board of Selectmen and School Committee.
Adjourn
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to adjourn at
approximately 10:45 p.m.
A true record; Attest:
Kim Siebert
Recording Secretary
January 16, 2018
Page 1 of 2
Joint Meeting
Board of Selectmen and Planning Board
January 16, 2018
A Joint Meeting of the Board of Selectmen and the Planning Board was held on Tuesday,
January 16, 2018 7:01 p.m. in Estabrook Hall of the Cary Memorial Building, 1605
Massachusetts Avenue. Present for the Board of Selectmen (BOS): Ms. Barry, Chair; Mr. Pato;
Ms. Ciccolo; and Mr. Lucente as well as Mr. Valente, Town Manager; and Ms. Katzenback,
Executive Clerk.
Present for the Planning Board (PB) were Mr. Canale, Chair; Mr. Creech; Ms. Corcoran-
Ronchetti; Mr. Hornig; Ms. Johnson and David Kucharsky, Assistant Planning Director.
Also present: Mr. Kowalski, Assistant Town Manager for Development and Ms. Zammuto,
Economic Development Coordinator.
Introduction of Jim Kelly, Building Commissioner
Mr. Valente introduced the Town of Lexington's new Building Commissioner, Jim Kelly. Ms.
Barry presented Mr. Kelly with a Town Seal lapel pin.
Continue Discussion-Options for Updating/Expanding Zoning-Hartwell North and CM Districts
Ms. Ciccolo (BOS)reported that the Hartwell-North Working Group (BOS: Ms. Ciccolo and Mr.
Pato; PB: Mr. Horning and Mr. Creech) met recently and discussed the following:
• Planning Board(and Working Group)member Mr. Hornig's suggested zoning changes and
whether these changes should be integrated into the Hartwell-North zoning study;
• The consultant's presentation/discussion from the December 18 joint meeting that
suggested that the Town strongly consider zoning that permits mixed-uses (including
housing) for Hartwell-North in order to encourage developers to also propose amenity type
uses;
• The need for the Working Group to consider incentives that may be available under
Chapter 40R and 40S statutes and the Governor's proposed Housing Choice Initiative.
• Whether the public outreach necessary for this economic development initiative can be
accomplished in time to propose a zoning change for the Spring 2018 Town Meeting or
whether a Fall 2018 Town Meeting is more practical.
The Board of Selectmen and the Planning Board continued their discussion from the December
18, 2017 Joint Meeting regarding the zoning initiatives, specifically for the Hartwell-North
commercial district. Both Boards agreed that additional time is needed in order to fully vet the
zoning change proposals for this commercial district and recommended to consider bringing
forth these zoning change articles at a Town Meeting later in 2018.
January 16, 2018
Page 2 of 2
Mr. Creech(PB) recommended that the working group meet more often to facilitate the process
of bringing these zoning initiatives to a Town Meeting.
Mr. Canale (PB) expressed importance that the zoning proposals align with the Comprehensive
Plan.
Ms. Zammuto stated the final report from the consultants is due by mid-February and will first
be reviewed by the working group and then provided to the Selectmen and the Planning Board.
Ms. Zammuto noted the consultants recommend that both Boards, respectively, host public
outreach sessions in the spring of 2018 regarding the zoning initiatives.
Ms. Barry (BOS) requested a timeline of events be provided by Staff to both Boards.
Discussion: 2018 Annual and Special Town Meeting Zoning/Land Use Warrant Articles
General discussion ensued regarding the zoning/land use related Warrant Articles being
contemplated for the 2018Annual Town Meeting.
Adjourn
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to adjourn at
approximately 8:06 p.m. The Planning Board voted to adjourn at 8:07 p.m.
A true record; Attest:
Kim Katzenback
Executive Clerk
January 22, 2018
Page 1 of 6
Selectmen's Meeting
January 22, 2018
A meeting of the Board of Selectmen was called to order at 7:01 p.m. on Monday, January 22,
2018 in the Selectmen's Meeting Room of the Town Office Building. Ms. Barry, Chair; Mr.
Kelley; Mr. Pato; Ms. Ciccolo; and Mr. Lucente were present as well as Mr. Valente, Town
Manager; and Ms. Katzenback, Executive Clerk.
Selectmen Concerns and Liaison Reports
Ms. Barry reported that the Selectmen attended the Massachusetts Municipal Association Annual
meeting held January 19-21, 2018.
Town Manager Report
Mr. Valente reported on four items: 1)Fire Chief John Fleck will retire on January 26, 2018 and
will work one day/week until the position is filled; 2)the new fire truck, which was approved at
the 2017 Annual Town Meeting, went into service last week after personnel was trained on the
new fire truck features; 3)the first issue of the new senior newsletter called The SAGE will be
released in February 2018; and 4) the Attorney General approved article 3- Amend General
Bylaws —Recreational Marijuana and article 4 Amend Zoning Bylaw—Recreational Marijuana
Moratorium from the October 16, 2017 Special Town Meeting.
Commemorating the 100th anniversary of the ending of WWI
Mr. Gamota reported the Lexington Historical Society, Town Celebrations Committee, Bedford
VA Research Corporation, Lexington Veterans Association, and The Lexington Minutemen
Company are working together to plan a number of events commemorating the 100th
anniversary of the ending of WW1, focusing partly on Lexington's role, and the people who
participated. He noted that in addition to these events, a special panel discussion with
distinguished WWI historians on Veterans Day in November 2018 is being planned.
ATM 2018 Warrant Article Update - Amend Town Bylaw Ban Plastic Bags (Citizen Article)
Janet Moran and Joyce Grief provided an overview of their proposed 2018 Annual Town
Meeting citizen article, Amend Town Bylaw Ban Plastic Bags, to the Board.
ATM 2018 Warrant Article Update - Adopt Neighborhood Conservation District: Pierce-
Lockwood; ATM 2018 Warrant Article Update -Adopt Neighborhood Conservation District:
Turning Mill
Mr. Canale, Chairman of the Planning Board provided an overview of the proposed 2018 Annual
Town Meeting Warrant Articles to adopt Neighborhood Conservation District for Pierce-
Lockwood and Turning Mill. Mr. Canale stated the Planning Board and Historical Commission
unanimously recommend that the proposed Pierce-Lockwood Neighborhood Conservation
District, and the Turning Mill Neighborhood Conservation District follow the process set out in
the Neighborhood Conservation District Bylaw.
January 22, 2018
Page 2 of 6
Vote the 2018 Annual Town Election Warrant
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and sign the
2018 Annual Town Election Warrant.
Review the Annual Town Election Mailing to Households
Ms. Rice, Town Clerk, reviewed the draft of the mailing of the Annual Town Election which
includes, the required Notice of the Election and, at the request of the Board of Selectmen,
supplemental information including the Preliminary List of 2018 Annual Town Meeting Warrant
Articles and the List of current Town Meeting Members and Town Meeting Member Candidates
for election.
The Board of Selectmen made no changes to the draft of the annual town election mailing
document.
Town Manager's FY19 Preliminary Budget and Financing Plan
Mr. Valente reported that this is a balanced budget, it maintains current levels of service with
limited service enhancements recommended, and it continues a strong capital program. The
recommendation provides some flexibility in case there are state aid reductions or state aid less
than what was is projected, as well as unanticipated expenses. Lastly, it proposes to set aside
additional funds into the Town's Capital Stabilization Fund to be used to help mitigate the debt
service impact of future capital projects.
Mr. Valente presented the following key recommendations; address key capital projects;
appropriate $3.5 million into Capital Stabilization Fund; appropriate $380,000 from Capital
Stabilization Fund for within-levy debt service; appropriate $3.6 million from Capital
Stabilization Fund for excluded debt service to provide property tax relief and provide
unallocated revenue of$371,000.
Mr. Valente stated that it is projected that the Town will have an increase in general fund
revenues of$7,715,137 in FY2019 over last year which is an increase of 3.6% from FY2018.
Proposed new revenue sources are an adjustment in plumbing and ZBA permit fees and to
consider visitor/tourist based fees and fundraising options for the Visitors Center.
In the proposed FYI operating budget, Mr. Valente discussed several financial/budget priorities
established by the Selectmen. He stated the continuation of the plan for financing capital, both
within the tax levy and excluded debt; to limit operating budget increases and to continue
funding of the Capital Stabilization fund. The continued funding of post-employment benefits
liability remains a priority.
Mr. Valente said the preliminary budget includes two reserve recommendations. The first
recommendation is to add $1.8 million to the other post-employment benefits (OPEB)trust fund,
which currently has a balance of about$12 million. The liability in that account over the next 30
years is $200 million. The second recommendation is to add about $3.5 million to the Capital
Stabilization Fund, which currently has a balance of about $28 million.
Mr. Valente presented a chart with information on the capital budget from FY14 to FY19, by
funding source. Mr. Valente highlighted some of the more significant capital projects.
January 22, 2018
Page 3 of 6
Mr. Valente reiterated the following continuing policy issues for consideration: planning for
large capital projects; continued use of the Capital Stabilization Fund; continued OPEB funding;
provide reserves for contingencies; and consider new potential revenue sources.
Mr. Valente said the next steps for the Staff are to respond to questions on the operating and
capital budget; assist the Board with policy issues; and transmit budget to financial
committees/town meeting members by March 5, 2018. The next steps for the Selectmen are to
approve the final recommended FY2019 operating and capital budget at their meeting on
February 26, 2018. The earliest date for Town Meeting to consider financial articles will be
April 2,2018.
At 9:25 p.m. a brief recess was taken and the meeting was called back to order at 9:35 p.m.
Establish Useful Life of Equipment for Bond Issue
Ms. Kosnoff, Assistant Town Manager for Finance, stated that an appropriation of$875,000 for
the purchase of a new Fire Ladder Truck was approved at the 2016 Annual Town Meeting. In
February 2018, the Town will be selling bonds to finance this piece of equipment which was
delivered in the fall of 2017. Ms. Kosnoff explained the Board of Selectmen is being asked to
approve a useful life of 10 years for the Fire Ladder Truck, which will be financed over the same
term.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve a 10-year
maximum useful life for the Fire Ladder Truck, to be purchased with the proceeds of bonds
pursuant to M.G.L. chapter 44, section 7.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to authorize the
Executive Clerk of the Board of Selectmen to sign the document as presented that the 10 year
maximum useful life of the Fire Ladder Truck be financed with the proceeds of borrowings
authorized per article 1 Or voted at the 2016 annual town meeting for $875,000 for Fire Ladder
Truck replacement is hereby determined pursuant to G.L. c.44, §7(1).
Consider Participation in PACE Energy Efficiency Program
Mr. Valente stated that at the Board of Selectmen's meeting on December 18, 2017,the Board
heard a presentation from the Sustainable Lexington Committee regarding the PACE program.
The PACE program is a State (and federal) initiative whereby a commercial property owner can
make energy efficiency improvements to their property, to be financed through a betterment
assessment the Town would collect and remit to MassDevelopment, which will arrange for the
financing of these improvements.
Mr. Valente explained that Staff has determined that the Town's property tax billing system
(MUNIS) cannot currently accommodate implementing the special assessment betterment as an
automated process and that Staff is willing to implement the special assessment betterment as a
manual process, given the belief that participation will be relatively limited at this time.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and
authorize the Chairman to sign the Board of Selectmen Policy Authorizing the Town of
Lexington to Participate in the Massachusetts Commercial Property Assessed Clean Energy
Program (PACE Massachusetts).
January 22, 2018
Page 4 of 6
Approve Collective Bargaining Agreement-Lexington Municipal Employees Association
LMEA
Mr. Valente stated the Board of Selectmen previously reviewed the proposed collective
bargaining settlement in Executive Session on November 27, 2017 and the LMEA has voted to
approve the agreement.
Mr. Valente noted the following substantive contract changes were included:
-Change Sick Leave Bank qualification from `calendar year' to `rolling 12 month period'
(consistent with the change made in other union contracts).
-Change call-back pay (nights and weekends) from 3 hours to 4 hours (consistent with all other
bargaining groups eligible for this pay type). Call-back that occurs within 4 or fewer hours of
the start of the work day shall only be for hours between the start of the call back and start of
work day.
-Base Wages: FY18: 1% increase on July 1, 2017; 1% increase on January 1, 2018 (consistent
with other settled contracts approved by BOS). FY19: 2% increase on July 1, 2018 (consistent
with other settled contracts approved by BOS).
-Create New Merit Step: Create new Merit step (step 11 on new salary schedule, step 15 on old
salary schedule). New Merit step will be 2.5% greater than the existing top step. To be eligible
an employee must have been at top step (10 or 14)for a minimum of three years and received
"meets" or "exceeds" expectations in all areas of performance review for the prior three years.
Of the 64 LMEA employees, 18 will be eligible for this merit step in the next two years.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and
authorize the Town Manager to sign the Memorandum of Understanding between the Town and
the Lexington Municipal Employees Association for the contract period of July 1, 2017 through
June 30, 2019.
Review Board of Selectmen FY2018-19 Goals and Progress to Date
Board Members provided an update on the progress to date regarding the Board's FY2018-19
Goals.
Ad Hoc Residential Exemption Policy Committee - Revise Charge and Appoint Members
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to amend the Ad Hoc
Residential Exemption Policy Committee charge to increase the number of committee members
to seven.
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to appoint the
following as members of the Ad Hoc Residential Exemption Policy Committee and designate
members as Special Municipal Employees: Mark Andersen, Vicki Blier, Howard Cloth, Katie
Cutler, Charles Mabardy, Thomas Whelan and John Zhao and to appoint Joe Pato as Selectmen
Liaison.
Liquor License - Change of D/B/A Yangtze River Restaurant to Sanyo
January 22, 2018
Page 5 of 6
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the
application for a change of D/B/A and issue an amended 2018 All Alcohol Restaurant Liquor
License to Yangtze River Restaurant, Inc. d/b/a Sanyo, 21-25 Depot Square.
Approve Patriots' Day Events
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the Patriots'
Day activities listed below, subject to working out the details with Town Departments:
Lexington Minute Men: Sunday, April 8, 2018 —Battle Green—Reenactment rehearsal—2:00
p.m. to 4:00 p.m. (in the event rain is forecasted for Sunday, this event will be held on Saturday,
April 7, 2018); Saturday, April 14, 2018 —Battle Green—Parker's Revenge Reenactment—9:00
a.m. to 10:30 a.m.; Sunday, April 15, 2018 - Battle Green - Reenactment of Hancock Clarke/Paul
Revere Ride and Monday, April 16, 2018 —Battle Green—Reenactment— 1:00 a.m. to 1:00 p.m.
Rain Date - April 21, 2018.
Lions Club - 104th Annual Patriots' Day 5-mile Road Race on Monday, April 16, 2018 with an
awards ceremony on the Battle Green at the end of the race from approximately 11:15 a.m. to
11:30 a.m.
Town Celebrations Committee - Patriots' Day morning parade, ceremonies on the Battle Green
and afternoon parade on Monday, April 16, 2018.
Historical Society/Lexington Minute Men - reenactment of the arrival of Paul Revere and
William Dawes on April 15, 2018.
Selectmen - Committee Appointment
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to appoint Patricia
Moyer to the Tree Committee to a three year term to expire on September 30, 2020.
Consent A eg nda
Approve One-Day Liquor Licenses
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the
following One-Day Liquor Licenses;
- Lexington Historical Society One-Day Liquor License to serve beer at their fundraiser -
Tavern Night at Buckman Tavern on Saturday, January 24, 2018 from 6:30 p.m. to 9:30
p.m.
- Amantha Tsaros Art One-Day Liquor License to serve wine at an Art Reception at the
Munroe Center for the Arts on Sunday, January 28, 2018 from 6:00 p.m. to 8:00 p.m.
- Spectacle Management One-Day Liquor License to serve beer and wine at Cary Memorial
Building on Friday, February 2, 2018-Peter Wolf and Saturday, February 24, 2018Three
Dog Night.
- Education Francaise of Greater Boston (EFGB) One-Day Alcohol License to serve beer,
wine and alcohol at their Gala Fundraiser to be held on Saturday, April 7, 2018 at the
Lexington Depot from 6:00 p.m. to 12:00 a.m.
Use of the Battle Green - Lexington Minute Men Company
January 22, 2018
Page 6 of 6
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve the
Lexington Minute Men Company to use the Battle Green on Saturday, January 27, 2018 from
9:00 a.m. to 11:00 a.m. for a musket drill.
Approve Minutes
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to approve and release
the 11/14/17 Budget Summit 42, 12/4/17 BOS, 12/6/17 BOS, 12/7/17 Budget Summit 43
meeting minutes; And, further, to approve but not release the executive session minutes of
12/4/17 Joint BOS/School Committee meeting.
Adjourn
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to adjourn at
approximately 10:28 p.m.
A true record; Attest:
Kim Katzenback
Executive Clerk
January 24, 2018
Page 1 of 6
Summit 44 Meeting
Board of Selectmen, School Committee, Appropriation Committee,
and Capital Expenditures Committee
January 24, 2018
A Summit was held Wednesday, January 24, 2018 at 7:00 p.m. in the Hadley Public Services
Building Cafeteria, 201 Bedford St. Present for the Board of Selectmen (BOS): Ms. Barry,
(Chair); Mr. Kelley (8:30 departure); Mr. Pato; Ms. Ciccolo; and Mr. Lucente along with Mr.
Valente, Town Manager; Ms. Kosnoff, Assistant Town Manager for Finance; Ms. Hewitt,
Budget Officer; Mr. Pinsonneault, DPW Director; Mr. Filadoro, Public Grounds Superintendent;
Ms. Battite, Recreation/Community Programs Director; Mr. Coleman, Assistant Director of
Recreation; Ms. Dean, Community Center Director; and Ms. Siebert, Recording Secretary.
Also present: School Committee (SC) members: Ms. Jay, Acting Chair; Ms. Steigerwald (8:30
departure); Ms. Colburn; Ms. Lenihan along with Dr. Czajkowski, Superintendent of Schools
and Ian Dailey, Assistant Superintendent for Finance and Operations. Appropriations Committee
(AC) members: Mr. Bartenstein (Chair); Mr. Radulescu-Banu; Ms. Basch; Mr. Neumeier: Mr.
Levine; Ms. Yan (late arrival); Mr. Michelson; Ms. Yang; and Mr. Padaki. Capital Expenditures
Committee (CEC) members: Mr. Lamb (Chair); Mr. Smith; Mr. Kanter; Mr. Cole; and Ms.
Beebee. Recreation Committee (RC) members: Mr. DeAngelis, Chair; Ms. Shaw; Ms. Rhodes;
Mr. Yuan.
Ms. Barry called the meeting to order at 7:00 p.m. and the other committees followed suit.
Discussion Regarding Proposed Center Track Replacement Project and Center Field Lights
Replacement
Presenting: Melissa Battite, Recreation/Community Programs Director; David Pinsonneault,
Director of Public Works, Mike Cronin, Director of Public Facilities. Ms. Battite introduced
Recreation Committee chair, Rick DeAngelis. For the purpose of streamlining the discussion,
Mr. Lamb and Mr. Kanter were appointed spokespeople for CEC and Mr. Bartenstein and Mr.
Neumeier for AC.
Ms. Barry said the FY19 Capital project for the athletic field lights and the center track FY19
Capital projects require deeper discussion because they are potentially at odds with a future
Lexington High School (LHS) renovation/construction project. The proximity to LHS of the
track and the field lights make the track site potentially viable for either the new school or for a
construction "lay down" area.
Ms. Battite described the two projects and the needs they address: Project 4278 Athletic Field
Lighting (975,000); and Project 4 732 Center Track and Field Reconstruction ($3,340,000.)
Both are Community Preservation Fund-eligible; the entire lighting project and the majority of
track project, with a remaining amount of the track project to come from the tax levy. Both
projects have been on the Capital plan for 6 years and are being proposed for FYI due to
functionality and safety concerns. The track had the last possible re-surfacing layer applied in
2012 and the surface conditions pose a danger to those who use it. Ms. Battite said the center
track is one of the most heavily used athletic spaces in town, open year-round, and frequented by
January 24, 2018
Page 2 of 6
all age groups, not just by student athletes. If approved, the projects would be completed during
the 2018 calendar year.
Mr. Pinsonneault noted several areas of wetlands in and around the high school and center track
complex. A 42-inch culvert provides major drainage for Vine Brook that flows through the area,
preventing serious flooding.
Mr. DeAngelis (RC) emphasized that the recreation complex in the Center is a Town resource
and believes it important to maintain recreational assets.
Mr. Kanter (CEC) asked if the field in the center of the proposed 8-lane track would be large
enough to serve as a substitute football field. Ms. Battite affirmed the dimensions would be
regulation size for football and likely soccer and lacrosse.
Ms. Jay (SC) said the School Committee's biggest concern is the potential need for the track area
during LHS construction.
Facilities Director Cronin reported that, when he reviewed the master plan created by SMMA in
2014-15, two options arose for a potential LHS renovation: 1)the high school could remain
where it is now but buildings would be added to increase capacity (so-called Options 42/3); or,
2) a new high school could be built in what is now the baseball diamond infield (option 44). Mr.
Cronin offered a modification of option 44 as a third option that would reorient the new building
so as not encroach on the wetland buffer.
Mr. Kanter (CEC) asked if wetland regulations will mandate that the 100-foot buffer expand to
200 feet. He also noted that options 42/3 appears to overly complicate the site flow. He asked, if
option 44 is chosen, could school operations continue on the site during construction.
Mr. Cronin said he believes there is enough room if option 44 is reoriented as described in the
modified option. He agreed that the question of site flow is important. He has not heard about an
intention to expand wetland buffer areas.
Mr. Bartenstein (AC) said the presentation included a lot of information; he questioned whether
more time would be advisable to weigh the complexities and asked if other Town-owned land
could accommodate a track.
Ms. Batitte said she does not believe there are other Town-owned properties where a new track
could be built; Mr. Pinsonneault added that, if one were to be constructed, all subsurface
foundations would need to be built anew and the project cost would increase. Mr. DeAngelis
(RC) said there are no other lighted fields available as an interim or alternative solution.
Ms. Jay (SC) said that the high school plans/designs are not fully fleshed out and that designers
may want to consider the entire campus when exploring options. Ms. Steigerwald (SC) said that
given the condition of the track and lighting, it is important to have an open discussion about the
issue rather than for each department to act unilaterally to achieve its own goals. Whether LHS is
renovated or newly constructed may depend on what the Massachusetts School Building
Administration (MSBA) approves. Until the MSBA responds to the Schools' statement of
interest(SOI) a process which itself can take 2-3 years—the School Committee says that we
cannot know if the building options might potentially include the track area. If the track project
January 24, 2018
Page 3 of 6
goes forward,the taxpayers should be fully aware there may be only a benefit of several years
from the investment.
Mr. Pato (BOS) noted that the lighting project is distinct from the track project. Most of the
replacement lighting equipment could be reused if it turns out the space is claimed for
construction. He believes the two projects should be considered separate and distinct.
Mr. Lamb (CEC) affirmed that the projects have been on the Capital list for five years. Each
resurfacing has an up to 6-year life span. He forecasts that it is unlikely for a new LHS project to
go forward sooner than 5 years.
Mr. Kelley (BOS) said he strongly believes the high school should remain in the footprint it now
occupies. He said that Recreation has clearly demonstrated the needs for the lighting and the
track and the projects should move forward. Mr. Michelson (AC) also believes the current use of
the land is best. Mr. Kanter (CEC) agreed that the LHS project timeline is not certain and the
track should move ahead. Mr. Levine (AC) concurred. Ms. Ciccolo (BOS) agreed and added that
moving ahead now will ensure that the benefits of the investment are maximized. Ms. Barry
(BOS) said the track and field athletic programs are important to students and are also the only
no-cut sports opportunity. She strongly supports moving ahead with the projects and is confident
a way forward can be found.
A short recess was called until 8:30 p.m. Mr. Kelley and Ms. Steigerwald left the meeting at this
time.
FY2019 Town Manager's Preliminary Budget and Financing Plan
Mr. Valente's presentation focused on five areas: 1) Revenues; 2) the Proposed Operating
Budget; 3) Increases in Reserves; 4) the Capital budget; and 5) Policy Issues and Budgetary
Goals. Mr. Valente said the White Book budget is balanced; maintains the current level of
municipal services and School programs; allows for limited program/service enhancements;
provides flexibility due to State Aid uncertainties and unanticipated expenses; and sets aside
additional funds into the Capital Stabilization fund to provide property tax relief for future
excluded debt Capital projects. The FY19 budget shows an $8M increase over FY18 (3.7%).
As a reflection of the Selectmen's goals and policies, the White Book directly addresses five
main areas: 1) Police Facility Design; 2) Pedestrian, Bicycle, and Vehicle Safety; 3)
Implementation of the 20/20 Report of the Diversity Advisory Task Force; 4) Improving Public
Information/Citizen Outreach; 5) Community Mental Health Programs. Mr. Valente reported
that the Town recently received a 4-year grant that will be used by the Town's Human Services,
Health, and School departments to collaboratively identify best practices in mental health
programs.
Speaking specifically of the Capital Stabilization Fund (current balance $28.3M), Mr. Valente
said the budget proposes to appropriate $3.5M into the Fund, appropriate $380,000 from the
Fund for within-levy debt service, and appropriate $3.6M from the Fund for excluded debt
service to provide property tax relief in FY19. This level of relief equals a reduction of$270 for
the average residential tax bill. Mr. Valente said this version of the budget shows unallocated
revenue of$371,000, which can be dedicated toward priorities as directed.
January 24, 2018
Page 4 of 6
Mr. Valente noted three new potential sources of revenue: 1) an adjustment of plumbing and
ZBA permit fees; 2) visitor/tourist-based fees and fundraising options for the Visitors Center;
and 3) a stormwater management fee.
The Town will continue to work toward its financial/budgeting priorities of updating the Capital
Plan vis-a-vis within levy debt and excluded debt; limiting Operating budget increases; funding
the Capital Stabilization Fund; and funding post-employment benefits liability, otherwise known
as OPEB (current balance $12.091M; liability through 2047 $200M).
Following tonight's Summit, the Selectmen will provide direction to be incorporated into the
next version of the budget, the so-called Brown Book. The final recommended Operating and
Capital budget will be approved by the Board of Selectmen on February 26, 2018; the Brown
Book will then be forwarded to the financial committees and Town Meeting members on March
5, a week prior to Town Meeting member information sessions. Considering this timeline, the
earliest date Town Meeting can consider financial articles is April 2, 2018.
Mr. Lamb (CEC) asked if the Town intends to become more aggressive in paying down short-
term loans now that refinance interest rates appear to be on the rise. Mr. Valente said the interest
revenue from the Capital Stabilization Fund is now able to cover the cost of the short-term
borrowing costs but staff is watching the situation.
Mr. Radulescu-Banu (AC) asked how new employee health care costs are accounted for vis-a-vis
the agreed revenue allocation between the municipal and school budgets. Mr. Valente said that
both the Town and the Schools must absorb costs if new employees are added during a budget
cycle. Once budgets are approved, that funding is moved to the Shared Expenses category.
Generally, this has little-to-no effect on the revenue allocation formula. OPEB costs are taken out
before the revenue allocation is determined. If the Town could put more into OPEB, it would be
doing so to make greater headway against the $200M full-funding gap. Once the pension system
is fully funded (estimate to be 6 years from now), more money will be available to dedicate to
OPEB.
Mr. Kanter (CEC) noted that the General Stabilization Fund balance has fallen slightly below the
optimum level. He asked that the balance be "trued up". Mr. Kanter said he would prefer that the
CEC budget and the White Book budget are more in sync and include fewer annotations.
Mr. Bartenstein (AC) asked what occurred to decrease the unallocated fund balance from $1 M to
$371,000 and whether Free Cash has also been allocated. Mr. Valente said that in the interim
between the last budget summit and now, funds were shifted to such priorities as mental health
services ($100,000); hiring a public information officer; and a larger increase into the Capital
Stabilization Fund. Part of the Free Cash comes from budget surpluses so using a portion of Free
Cash need not cause concerns about one-time versus on-going allocations.
Mr. Levine (AC) asked to be sent a copy of the actuarial assessment of OPEB liability. He asked
about the timeline for funding the Police Station project. Mr. Valente said design development
funds would be requested at Annual Town Meeting 2018. Next year, construction funds would
be requested. Mr. Lamb (CEC) noted the FY20 Capital Plan includes $24AM for the Police
Station.
January 24, 2018
Page 5 of 6
Capital Expenditures Committee—Preliminary Report FY19 Proposed Capital Projects
Mr. Lamb (CEC) said CEC has two major concerns to highlight:1)the Committee was
concerned to see $250,000 for schematic designs for a Community Center expansion; 2)the
communications console replacement for $370,000 is in the FY20 Capital Plan rather than in
FY19.
Mr. Lamb said the $21M Community Center has effectively "jumped the queue" ahead of other
priority projects that have been in the pipeline for years. CEC acknowledges the need for the
program space but questions what they see as a lack of community-wide and Summit-level
discussion. CEC does, however, support the design-level appropriation for the Visitors Center
with the caveat that CEC will look for progress to be made against the prior Special Town
Meeting appropriation before Annual Town Meeting 2018.
About the communications console, Mr. Lamb said that even though Police Chief Corr has given
assurances that the current console is likely to last until FY20, CEC feels strongly that the risk is
not worth taking. He noted that the $370,000 console is almost the same amount as the $371,000
unallocated revenue balance.
CEC is pleased to see that many of the Capital programs are being funded with cash, rather than
by borrowing.
Discussion Regarding Special Education Reserve Fund (Ch.40, s 13E)
Ms. Jay asked for item to be removed from consideration. The School Committee will bring the
matter forward to the Selectmen at a later date.
Review Preliminary List of 2018 Town Meeting Articles
There are 47 articles currently listed, including 10 citizen's articles. The proposed schedule
leading up to Annual Town Meeting is as follows:
• February 12: Selectmen will approve the Annual Town Meeting Warrant.
• March 14.15. and 21: Town Meeting Member Association information nights will take
place.
• March 26: Annual Town Meeting 2018 starts.
Ms. Barry noted that a Special Town Meeting is anticipated later in the spring, although at the
moment there is only one article listed, regarding the rezoning of the Eliot Building at 186
Bedford Street.
Ms. Barry anticipates there will be a Consent Agenda again this year; the Town Moderator asks
that the four groups present at the Summit agree on the items to be included. The Selectmen will
draft a list and pass it on to the committees for comment.
Confirm Date of Summit 5, if necessary
Summit 45 is scheduled for Tuesday, February 13, 2018 should it be needed. A decision will be
made at a later date.
January 24, 2018
Page 6 of 6
Adjourn
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to adjourn at
approximately 9:45 p.m. The Appropriations Committee and the School Committee adjourned as
well. The Capital Expenditures Committee remained in session.
A true record; Attest:
Kim Siebert
Recording Secretary
January 29, 2018
Page 1 of 9
Selectmen's Meeting
January 29, 2018
A meeting of the Lexington Board of Selectmen was called back to order at 7:05 p.m. on
Monday, January 29, 2018 in the Selectmen's Meeting Room of the Town Office Building,
following a Joint Executive Session with the School Committee and 15-minute recess. Ms.
Barry, Chair; Mr. Pato; Ms. Ciccolo; and Mr. Lucente were present as well as Mr. Valente, Town
Manager; and Ms. Siebert, Recording Secretary.
Public Comment
Steve McKenna, 9 Hancock Street, spoke about the increasing number of bike sharrows bike
path, and other signs that he feels are a blight on the visual landscape of the Historic District. Mr.
McKenna said, at the direction of the Town Clerk's office, he left two messages for staff who
have not returned his calls; he also contacted four out of five Selectmen on this matter but
received no reply.
Selectmen Concerns and Liaison Reports
Mr. Lucente asked for a future update on when the Maple Street/Pleasant Street traffic lights will
be turned on.
Town Managers Report
Mr. Valente replied to questions the Board has received from property owners who report their
3rd quarter property tax increases are larger than expected. Overall, values had been expected to
increase 5% over the preliminary I" and 2nd quarter bills. The increase is market-driven and
based on real estate sales in town. Additionally, the Assessors department worked closely with
the Department of Revenue to closely examine Lexington's property values. Depending on the
type of house, there were wide fluctuations in value with a 1%-9%range of increases across
various styles of single family homes. Two- and three-family homes increased in assessed value
20%-21%. If property owners believe their valuations to be in error, Mr. Valente encouraged
them to file an abatement by February 1, 2018.
To understand valuations, homeowners should:
• Look at the property record to make sure data is correct;
• Look at comparable home values;
• Look at 2016 sales of comparable homes.
The property valuation database can be accessed at the Assessors' office and at the Cary
Memorial Library. Homes are listed by style and size. There were about 350 home sales in 2016
in Lexington, on which the new values are based.
ATM 2018 Warrant Article Update—Amend Zoning BylawMarrett Road/Springs Street CN
and CS District—Citizen's Article
Charles Minasian, 3 Fulton Road, owner of 5 parcels of a 7-parcel cluster occupying both sides
January 29, 2018
Page 2 of 9
Marrett Road, presented the article he and his partners intend to bring forward at Annual Town
Meeting 2018. With the article, Mr. Minasian asks the Town to make commercial uses consistent
on both sides of Marrett Road at this location; add eleven news uses intended to attract
commercial renters and fill the current 15%vacancy; replace the current CN and CS districts
with a single CG or "commercial general" designation; remove residential uses as an option; and
change the density of the Use Table so current non-conforming properties become conforming.
Mr. Minasian and his partners also met with the Planning Board to discuss the proposed article.
Mr. Minasian stated that the Planning Board recommended revisions to the proposed additional
by-right uses but agreed that some uses, such as banks, restaurants, and liquor stores, could be
allowed by Special Permit. Drive-thrus for banks have been removed from the proposal. Mr.
Minasian said most people he has spoken with are comfortable allowing offices in the district,
noting that offices were allowed there in prior years. He and his partners are scheduled to meet
with neighbors and Precinct 9 Town Meeting members to gather additional feedback on their
proposal.
Ms. Ciccolo said she is eager to hear the feedback from the public input process.
Ms. Barry questioned some of the changes to the Use Table that seem contradictory to Mr.
Minasian's presentation. Mr. Hornig, Planning Board member, explained that, although it
appears confusing, Mr. Minasian followed Planning Board practice of indicating that a Special
Permit is required for certain uses when, in actuality, the use is not allowed.
Ms. Barry asked for a definition of"road side stand" and if there is a square footage designation
for a"general merchandise" business. Mr. Hornig said a road side stand would be a business
associated with a farm that sells products from that farm. Mr. Hornig said square footage is a
factor for a general merchandise business as well as consistency with adjacent commercial
districts.
Mr. Pato believes it is a good idea to unify the two districts and to have a common Use Table. He
asked if Mr. Minasian has reached out to the owners of the other 2 properties in the cluster. Mr.
Minasian said the two owners are in agreement with what he and his partners is attempting to do.
Mr. Lucente said he, too, believes consistency is good and noted that there are other properties in
town that would benefit from similar zoning reorganization. He asked if dimensional controls
might impact future redevelopment of the area. Mr. Minasian said it makes no economic sense
for him to tear down current buildings and build larger buildings units. His primary goal is to fill
vacant storefronts. Mr. Hornig said the dimensions specified in the current zoning do not match
what is going on in the district and that parking ratios are the limiting factor. Additionally, by
changing the setback, Mr. Hornig hopes parking will go behind the buildings when they are
redeveloped.
Dawn McKenna asked what criteria Mr. Minasian used to identify the list of abutters to invite to
the public meeting; she feels it inappropriate for a liquor store to be allowed in that location as it
is close to an elementary school. Mr. Minasian said there are 97 households within 500 feet of
the properties; in addition to these abutters,twenty-one Precinct 9 members were invited.
January 29, 2018
Page 3 of 9
ATM 2018 Warrant Article Update—Re-zoning 331 Concord Avenue for Alzheimer's/Senior
Residential Facility
Lee Bloom and Ted Doyle, LCB Senior Living, Attorney Ed Grant and Robert Buckley, Riemer
& Braunstein, spoke to the re-zoning initiative for 331 Concord Avenue. The team presented
informally to the Planning Board several months ago and has also embarked on a outreach
initiative to abutters and the neighborhood.
Mr. Buckley described the proposed high-quality, low-impact, lease-only facility that would
include independent living (70 units/10% affordable), assisted (60 units), and memory care (30
units) in a non-medical environment on a 6.23-acre site. Most independent units would be one-
bedroom with some two-bedrooms and studios. Assisted living units are predominantly one-
bedrooms and studios. The memory care units are all studios. LCB's market research confirms
there is a high demand for this type of senior housing. LCB has conducted a traffic study and the
Town has engaged a peer reviewer to analyze the impact of the facility on the neighborhood.
Reviewer comments are expected very soon.
Ms. Ciccolo asked if the facility would use Transportation Management Demand strategies and
expressed concern about impacts to the nearby intersection and the site's proximity to April
Lane. Mr. Bloom said the team is considering the creation of a collaborative transportation hub
to include other senior living facilities such as Brookhaven. Mr. Buckley, as a board member of
the Middlesex 3 Coalition, said he has insisted that the LCB join the group. Mr. Bloom said LCB
is aware of the problems at the intersection wants to work to improve conditions. LCB has met
with the residents of April Lane and intends to improve their current screening from the LCB
property, although a tree removal plan has not yet been developed. The height of the front of the
building will be 35 feet and the back will, at one point, 50 feet.
Ms. Ciccolo asked if the 10% affordability component applies only to the independent living
category. Mr. Bloom affirmed this was the case and stated that LCB's business model has not
been able to include affordable units in the other, more service-intense categories. Additionally,
the Department of Housing and Community Development(DHCD) does not count memory care
and assisted living affordable units on the Subsidized Housing Inventory (SHI). However, the
team does have some thoughts about how this can be addressed.
Ms. Barry said LCB should be aware that the private school going in across the street might
affect where the facility's driveway curb cuts go. She wants the affordable ratio to be higher than
10% and is happy to hear that LCB has some creative thoughts to share on expanding
affordability to the other two categories. Ms. Barry asked if the site of the facility is ledge and if
blasting is expected. If so, this will necessitate a much higher level of outreach. Mr. Bloom
agreed, saying that adjacent homes would need to be audited before and after construction.
Mr. Pato agreed that affordable units are important for the community. He asked if the memory
units would include kitchenettes. Mr. Bloom said there is only a common room kitchen in the
memory care part of the facility, not individual kitchens in each unit.
Mr. Lucente asked if parking would be available for residents. Mr. Bloom said it is unusual for
assisted living and memory care residents to have cars. There will be 160 spaces at the facility,
January 29, 2018
Page 4 of 9
all but 15 of them underground. The typical parking ratio for assisted living is .5 but LCB will go
slightly higher; there are 1.5 parking spaces per independent unit. There are 90 FTE staff over
the course of three daily shifts.
Mr. Lucente said that a facility such as the one proposed has impacts on emergency services. Mr.
Buckley said the group had an initial meeting with Police and Fire to discuss this.
Mr. Lucente asked for more details about the public outreach. Mr. Bloom said the group began
by knocking on doors and then followed up with a general meeting at the condominiums nearby.
More meetings are scheduled: Monday, February 5, 2018 at 6:30 p.m. at the Depot building;
Thursday, February 8, 2018 at 8 p.m. Cary Hall; a separate meeting with the South Lexington
neighborhood group (TBD); multiple meetings for Town Meeting members; and a meeting for
the Temple Emanuh congregation in early March(TBD). Mr. Buckley noted that the project's
website is interactive and all comments/questions will be addressed.
ATM 2018 Warrant Article Update—Amend General Bylaw Regarding Financial Committees
David Kanter, Precinct 7 Town Meeting member and Vice Chair of the Capital Expenditures
Committee, presented a proposed amendment to the Town's General Bylaws related to the
Appropriation Committee and Capital Expenditures Committee. If passed, the article would
make revisions that reflect current practice but not expand the scope of either of the committees.
Mr. Kanter said the article's recommendations have been coordinated with the two financial
committees and the Town Moderator. The official motion will be prepared following review by
Town Counsel.
The proposed changes are those Mr. Kanter believes are not properly addressed in the current
Bylaw such as the financial committees' year-long responsibilities, authority, and activities;
invitations to Town personnel; access to Town records; interview of Town staff, reporting at
Town Meeting, with additional language that CEC positions on all Capital articles and sub-
articles will be heard before a vote can go forward; distribution of the Warrant; and clarification
that CEC will be involved with Special Town Meetings processes as well as those at Annual
Town Meetings.
The Selectmen thanked Mr. Kanter for his work and said they looked forward to reviewing the
motion.
Review Revised Draft—Community Center Building Use Guidelines and Fee Structure
Melissa Battite, Director of Recreation and Community Programs, and Christine Dean, Director
of the Lexington Community Center,presented for review a revised tiered fee structure for room
rentals.
Ms. Dean said that although changes to the fee structure were discussed before she and Ms.
Battite came to Lexington, the input they have received from LCC users during their tenure has
informed the changes being presented. One of the biggest changes is the addition of a fifth
priority which covers all individuals or groups not specified in Priority 1 through 4. The
Community Center is not available to for-profit businesses or groups.
January 29, 2018
Page 5 of 9
The Selectmen were asked to approve the fee strcuture but approval of the guidelines rests with
the Town Manager. Mr. Valente said the Town had received some feedback from residents about
the guidelines: one was clarifying language that the staff is now reviewing; the second was
regarding types of political activities allowed on which Town Counsel will comment.
Ms. Ciccolo noted that the Selectmen have seen various drafts of the fee schedule and the
structure is arriving at a place that she is comfortable with. She is concerned about the broader
guidelines which will be reviewed at a later time. She will forward comments she has received
from the State Attorney General's office to Mr. Valente. Ms. Dean said, based on feedback, the
language of the guidelines were changed to include 501 c 4 and 501 c 6 organizations.
Mr. Pato said he is happy to see that the guidelines reflect the variety of uses residents expect to
be able to use the LCC free of charge. He asked that the 501 language be cleaned up throughout
the document. He is keenly interested in making sure the policy is both legal and provides
reasonable spaces for 501 c 4 and 501 c 6 kinds of activity.
Ms. Barry asked that those who will be affected by the new guidelines be contacted. Ms. Dean
said, once the guidelines receive an official green light, LCC will reach out to the groups via
contact information that has been compiled. Some meetings about this have already taken place.
Ms. Barry encouraged Ms. Dean to reach out to those not affected as well to avoid confusion.
Robert Peters, 43 Fifer Lane, thanked the Board and staff for the response to his concerns about
inclusion of the broader range of non-profit organizations as referenced in the Election
Division's guidance on what is allowed in municipal spaces.
Wendy Reasenberg, Precinct 8 Town Meeting Member, asked that the guidelines and fee
structure be posted on the website for easy access. Ms. Battite and Ms. Dean agreed that once the
document is approved, it would be posted along with the room rental application.
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to adopt the
Community Center building fees, effective July 1, 2018/
Update—Police Department Staffing
Ms. Barry recused herself on this item as her husband is employed by the Town of Lexington as
a Police officer. Ms. Ciccolo assumed the role of Chair.
Chief Corr, Captain McLean, Captain Mazerall, and Lieutenant Detective Commander Barry of
the Lexington Police, were present to express their concerns about staffing vacancies on the
Lexington Police force. Chief Corr stated that, out of a full staff of 50, the department currently
lacks 10 officers, 1 sergeant, and another mandatory retirement is anticipated. The vacancies are
due to transfers to the State Police, retirements, and the lack of applicants taking the Civil
Service exam. The hiring process takes several months and may include Police Academy
instruction and subsequent field training. The Commonwealth caps how many job candidates
can go to the Police Academy at any given time; if the demand exceeds the cap, communities
compete for a smaller number of graduates than are needed.
January 29, 2018
Page 6 of 9
The department has been using unused salaries from vacancies to cover overtime. Because public
safety and officer safety is of top priority, several staff have been returned to patrol duties from
other positions. While there are some potential candidates in the pipeline, Chief Corr believes the
Town is more than a year away from full staffing. With this level of understaffing, it is difficult
to meet all the demands made on the department.
Ms. Ciccolo asked if lateral transfers occur from other communities. Chief Corr said lateral
transfers are unusual and, further, that appointing authorities must sign off on them. However,
one individual is currently interested. Staffing problems are a regional phenomenon. The job is
difficult and the profession has suffered negative press, particularly in the last few years.
Mr. Pato said the issue is critical and applauded the department for its service to the community.
He would support doing whatever is necessary to get the force back to full staffing.
Mr. Lucente also expressed his gratitude and pledged his support for a collaborative solution. He
asked if there is a way to pre-empt anticipated vacancies and how to assure the public that
services will be restored.
Chief Corr said he is encouraging eligible staff to postpone retirement. He agrees that service to
the public are extremely important, as are the youth and diversity programs the department
participates in. He is trying to devise creative staffing models to avoid program cuts but, at the
moment, he is struggling to cover a basic patrol shifts.
Detective Michael Soule, President of the Lexington Police Association (LPA) and a 13-year
veteran of the Department, spoke on the behalf of the LPA noting a number of members in the
audience. He said there are currently 25 full-time police officers on the force who are dedicated
to the job they perform. He believes the administration is clouding the real issue by pointing to
the hiring process as the problem. Until it is determined why officers are leaving, Lexington's
vacancy problem will not be fixed. Thirteen officers have left recently and there is the potential
to lose another five. The Lexington Police Association is willing to negotiate procedures to
provide a fair and equitable hiring process that benefits the Town and the Police department. The
LPA does not support legislation that would circumvent this fair discussion. Detective Soule
asked for the Board to support remedies to prevent the continued attrition of good officers.
A ten-minute recess was called. Ms. Barry called the meeting back to order at 9:03 p.m.
Approve Amount to be Bonded for Hastings School Project
Staff requested this item be postponed until a later date.
Continue ReviewFY2019 Preliminary Budget and Financing Plan/Review of Proposed Capital
Budge
Mr. Valente directed the Board's attention to the Capital projects list in the White Book version
of the FYI budget/Annual Town Meeting materials. Mr. Pinsonneault, DPW Director, and Mr.
Cronin, Public Facilities Director, and Ms. Battite, Director of Recreation and Community
Programming, were also present to answer questions as they arise.
January 29, 2018
Page 7 of 9
The Selectmen posed a variety of questions about the Capital items. Mr. Valente noted that the
Community Center expansion does not appear on the list.
Hartwell Area TMOD Plan Update—$50,000: Ms. Ciccolo suspects the amount will need to be
increased, given the acceleration of the North Hartwell redevelopment initiative.
Athletic Facility Lighting $975,000 /Center Track and Field Reconstruction—$3.340,000: Ms.
Ciccolo asked how much of the lighting cost would be recaptured if the lights had to be moved.
Mr. Pinsonneault said 50% of the cost of the poles and fixtures would be transferable. Ms.
Ciccolo asked if the track would be used in the spring if the project moves forward. Ms. Battite
said it would have to be decided if any part of the current track is safe to be used; reconstruction
work would take place in the fall. The project timeline would have implications for the middle
school and high school track programs.
Mr. Lucente asked about the hybrid material that would be used for the track center field. Mr.
Pinsonneault said it is essentially natural turf into which artificial fiber has been stitched for
durability. The material would not preclude July 4th fireworks from being set off in the area.
Ms. Barry asked about the bleachers replacement. Ms. Battite said that the plan is to replace the
current bleacher configuration. If the football field moves, the bleacher system might change.
Ms. Barry asked her colleagues to express thoughts about whether to move ahead or postpone
these two projects. Ms. Ciccolo said the facility is vital to the community and she is favor of
moving forward. She believes the community will find a way to resolve the questions associated
with the future high school construction. Mr. Pato said the discussions around the track and the
high school have been important but he supports moving ahead with the projects as well. Mr.
Lucente and Ms. Barry also support the projects for the benefit of the Schools and the
community at large.
Visitors Center Construction Documents $200,000: Ms. Ciccolo asked Mr. Valente for a
presentation on a financing plan that reflects both the construction schedule as the Town article
proposes and the construction plan as laid out by the petitioners' article. Because bond rates are
expected to go up and construction costs are increasing, postponement of the project might
obliterate the benefits of any grant funding. Mr. Lucente echoed Ms. Ciccolo's sentiments.
45 Bedford Street Fire Station Replacement—$ 18,820,700: Ms. Barry asked that progress
updates be posted online so residents can be aware of the project' status.
Center Streetscape Improvements Design—$ 450,000: This will bring the project to 100%
design/bid document stage. The Board will receive a presentation on the revised 25% design at
an upcoming meeting. This project does not include the Battle Green portion of the streetscape;
that project is separate. The scope of the Center Streetscape is from Meriam Street to Fletcher
Avenue/Woburn Street. Ms. Barry said the Center Streetscape project needs to be made aware if
the Police Station curb cut will move. Ms. Barry and Mr. Pato are both concerned that the single
phased project might impact readiness for the celebration in 2025.
Mr. Pato said he will reserve comments on the Visitors Center and Center Streetscape projects
January 29, 2018
Page 8 of 9
until the Board sees presentations with greater detail.
Sidewalk Improvement—$ 800,000: Ms. Ciccolo asked where the Town stands on improving the
sidewalk and pavement indexes. Mr. Pinsonneault said the revised audit figures are not yet
available. These funds are for the upkeep of existing sidewalk infrastructure.
Pelham Road Sidewalk and Roadway Improvements—$ 1,400,000: Mr. Lucente asked if the
sidewalk at this location is necessary, given that the Community Center expansion is not yet
going forward. Mr. Valente said the Board's past practice has been to include sidewalk access in
every municipal building project plan. There will be a playground at the Lexington Children's
Place. There is also a reasonable chance that the Community Center expansion will occur in the
future. Mr. Valente and Mr. Pato both noted Pelham Road neighborhood concerns about safe
pedestrian access. Mr. Pinsonnault said these funds will also be used to improve the sightlines at
the intersection of Pelham Road and Massachusetts Avenue.
Dawn McKenna, 9 Hancock Street, said she supports the Pelham sidewalk as a connector for a
path coming from the Youville campus toward the Scottish Rite Museum/Community Center.
Community Center Annex—$250,000 from Recreation Enterprise: Ms. Ciccolo recused herself
from the discussion as her family's property abuts the property in question. Mr. Pato said
deferring the annex is appropriate. Mr. Lucente said designing the annex is appropriate. Ms.
Barry said she believes the Board has a responsibility to keep the promise it made that the
Pelham Road property purchase was for both School and Municipal benefit. She is leaning
toward voting for the $250,000 conceptual design commitment but needs more information.
Lisah Rhodes, Precinct 9 Town Meeting member, spoke on behalf of Nancy Shepherd, Chair of
the Community Center Advisory Committee, and Richard DeAngelis of the Recreation
Committee. Ms. Shephard supports the expansion of LCC due to capacity and program
pressures. She asked for consideration that the expansion be done in phases so Community
Center activities are not disrupted. Mr. DeAngelis wrote that the Recreation Committee is in full
support of moving ahead with the expansion and has committed Recreation Enterprise funds
toward the feasibility study to achieve that goal.
Nancy Adler, 22 Village Circle, also spoke in strong support of the project.
Wendy Reasonberg, Precinct 8, said that $250,000 is not too much to spend and the expansion
concept is not new. The Town deferred a variety of elements when the Community Center was
originally designed and funded. Seniors make up 20% of the town's population and rely on the
Community Center's programs.
David Kanter, Capital Expenditures Committee, said the CEC believes it is premature to devote
funding to this project; the public safety console is a higher priority that should be included on
the FYI Capital list. Mr. Kanter noted that the vendor of the current console will no longer
support a contract for equipment maintenance. CEC feels deferral of a replacement too big a risk
to take.
Mr. Valente said Chief Corr is comfortable waiting to replace the console because the existing
equipment has been trouble-free even though it is old and due for replacement. The replacement
January 29, 2018
Page 9 of 9
process would also require staff attention that is in short supply due to the vacancy crisis. Mr.
Valente said State legislation being put together now for public safety equipment is something
Lexington might benefit from.
Consent A eg nda
• Water & Sewer Commitment
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve the Water
and Sewer Commitment Cycle 9 December 2017 for $ 242,145.23.
• Minutes
Upon motion duly made and seconded, the Board of Selectmen voted 4-0 to approve and release
the Open Session minutes of December 18, 2017 and December 19, 2017; and to approve, but
not release, the Executive Session minutes of December 18, 2017.
Adjourn
Upon motion duly made and seconded, the Board of Selectmen voted 5-0 to adjourn at
approximately 10:10 p.m.
A true record; Attest:
Kim Siebert
Recording Secretary
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Return Funds to CPA Account
ITEM
PRESENTER: NUMBER:
C.3
SUMMARY:
In executive session on February 12, the Board discussed that it believes that the Town has clear title to the
land located at the rear of 430 Concord Avenue and, therefore, no longer has an interest in pursuing this matter
through the Courts or otherwise. The Board agreed that a previous CPA appropriation of$220,000 for this
purpose can be closed out with the funds returned back to the CPA account.
The Conservation Commission is also supportive of this action.
SUGGESTED MOTION:
Move to authorize the Finance staff to close out Article 3 of the June 2014 Annual Town Meeting.
FOLLOW-UP:
F inance
DATE AND APPROXIMATE TIME ON AGENDA:
2/26/2018
ATTACHMENTS:
Description Type
Approved Wstrra mt ArrtYckl Rackrrk,Matorria(
ARTICLE 3: LAND ACQUISITION— OFF CONCORD AVENUE
MOTION: That the Conservation Commission be authorized to purchase or otherwise
acquire, and the Selectmen be authorized to take by eminent domain, upon the written
request of the Conservation Commission, for conservation purposes including outdoor
recreation as provided by Section 8C of Chapter 40 of the Massachusetts General Laws,
any fee, easement or other interests and convey a conservation restriction as defined in
Section 31 of Chapter 184 of the General Laws in all or any part of land shown as Lot 1
on Assessors' Property Map 6, now or formerly of John H. Sellars, that the sum of
$220,000 be appropriated for such land acquisition, and to meet this appropriation
$220,000 be appropriated from the Open Space Reserve of the Community Preservation
Fund.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Water & Sewer Commitment &Adjustment
PRESENTER: ITEM
NUMBER:
David J Pinsonneault
C.4
SUMMARY:
Water and Sewer Commitment Jan 2018 Cycle 9 billing $ 305,108.03
Adjustments to Water/Sewer as recommended by WSAB 12/14/17 $(955.98)
SUGGESTED MOTION:
Motion to approve the above Water and Sewer Commitment and Adjustment as noted.
FOLLOW-UP:
Treasurer/Collector
DATE AND APPROXIMATE TIME ON AGENDA:
2/26/2018
ATTACHMENTS:
Description Type
k nrwwswmy Qyck( 9 Qkr HnIg, (:h>Ver Mom)
Mrtta m/Sowa.rrAdjustim m)t Rackup Mata.ria<
Department of Public Works
a� Town of M!exington
1 Water and Sewer Enterprise Funds
FISCAL YEAR 2018
Jainuary 2018 Cycle 9 Billing
w r • w
January 2018
WATER $ 297,780.37 $ 297,780.37
SEWER $ 2,146.40 $ 2,146.40
FEE FOR BEDFORD $ 5,181.28 $ 5,181.26
TOTAL $305,108.03 $ 305,108.03
To the Collector of Revenue for the Town of Lexington:
You are hereby authorized and required to levy and collect of the persons named
in the list of water/sewer charged herewith committed to you and each one of his/her
respective portion herein set down to the sum total of such list. Said sum being:
And pay the same into the treasury of the Town of Lexington
and to exercise the powers conferred by law in regard thereto.
BOARD OF SELECTMEN 2/26/18
DIRECTOR OF PUBLIC WORKS
Treasurer/Collector, Director of Public works,water/Sewer Billing
ins FY20➢8
__ ADJUSTMENTS TO WATER/SEWER
39 3 AS RECOMMENDED BY THE WATER AND SEWER ABATEMENT'BOARD
��,,, BOS 2/26/18
mmmsmm
0200611700 8 Myrna Road -$205.1 8 -$750.80 _$955.98 893640 2018
($205.18) ($750.80) [$955.981
THE SUM SET AGAINST THE ABOVE ACCOUNTS IS HEREBY ADJUSTED.
WATER SEWER TOTAL
($205.18) ($750.80) ($955.98)
DIRECTOR OF PUBLIC WORKS BOARD OF SELECTMEN