HomeMy WebLinkAbout2017-11-28 BOS Packet - Released
Office of Land Use, Health and Development
Requested Budget
Fiscal Year 2019
Submitted by:
Carol Kowalski, Assistant Town Manager for
Development
Board of Selectmen Presentation
November 28, 2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Program: 7000Office of Land Use, Health and DevelopmentSubprograms: 7110 - 7300
Mission
The Office of Land Use, Health and Development includes those offices that manage and
promote residential and commercial development in Lexington while protecting the health and
safety of residents through local bylaws and regulations, as well as state statutes and
regulations, in the areas of public health, building code, zoning, wetland protection, economic
development and land-use. Thisdepartment was developed during the FY2016 budget process
and is now under the direction of an Assistant Town Manager for Development. This has
enabled the Town to further streamline code enforcement, program and policy development, and
outreach and educational activities related to commercial, residential and public development.
Budget Overview
The total All FundsLand Use, Health and DevelopmentFY2019 budget of $2,865,734 is a $1,230
or 0.04% increase from FY2018. Personal Services are increasing $27,670, or 1.35% and
expenses are decreasing $26,440, or 3.23%. The General Fundbudget of $2,324,385 is a
$40,327, or 1.71% decrease from FY2018, with Compensation increasing 1.17% and Expenses
decreasing 12.53%, primarily due to removing one-time expenses.
The Office of Land Use, Health and Development comprises: Building and Zoning, Administration,
Conservation, Public Health, Planning and Economic Development.
TheBuilding and Zoning Division is responsible for enforcing the State building, electrical, gas,
and plumbing codes, the local zoning bylaw, and Architectural Access Board Regulations.
TheAdministration Division provides management oversight and administrative support to all
divisionsresiding in the Land Use, Health and Development Department.
TheConservation Division is responsible for administering and enforcing the State and local
wetland protection codes and the State Stormwater Management Regulations, managing over
1,400 acres of Town-owned conservation land, and providing outreach and education concerning
natural and watershed resources.
TheHealth Division is responsible for enforcing State and local health codes, administering
health screening and vaccination programs, evaluating community health needs and developing
intervention programs to prevent disease and disability.
OfficeofLandUseSummary111/20/2017
ThePlanning Office supports the Planning Board in the implementation of the Comprehensive
Plan, the administration of the Subdivision Regulations, the determination of adequacy of
unaccepted streets, the granting of special permits for residential development, site plan review
and granting of special permits within the CM District, and the review of planned development
district proposals that go to Town Meeting. In addition, the staff engages in short and long term
planning in regard to growth and development issues in Lexington, being active participants in
various committees dealing with issues of transportation, affordable housing and economic
development, as well as participating in regional and statewide initiatives.
TheEconomic Development Division works to encourage new investment and to support local
businesses. It serves as a liaison for businesses and works to address business-related issues
from parking to updating land use policy. The Office also works to retain and expand local
businesses by providing information, conducting research, supporting a visitor-based economy,
and leveraging State economic development tools and resources designed to improve the
business environment. The Economic Development Office manages the Visitors Centerand
provides staff support to the Tourism Committee regarding their operational activities and visitor
programs.
Program Improvement RequestsFY2019
Division
Requested
Administration
Administrative Assistant63,696$
Department Interns8,116Conservation & Ec. Dev.$
Marketing Budget Increase12,000Economic Development$
Assistant Building Commissioner20,290Building & Zoning$
Hartwell Gateway Signage 50,000Economic Development$
General Fund Support of Visitor Center 41,400Economic Development$
Total 7000 by Request195,502$
Compensation115,555$
Benefits$17,947
Expenses$62,000
Subtotal 7000 by Category$195,502
OfficeofLandUseSummary211/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Program: 7000Office of Land Use, Health and Development
Budget Summary - General Fund
FY2016FY2017FY2018FY2019Dollar Percent
Funding SourcesActualActualEstimateProjectedIncreaseIncrease
Tax Levy(459,544)$ (636,275)$ 610,902$ 501,265$ (109,637)$ -17.95%
TDM Stabilization Fund-$ 45,400$ 46,000$ 46,000$ -$ -
Center Impr. District Stabilization Fund-$ -$ 27,000$ 27,000$ -$ -
Fees & Charges
Departmental Fees72,243$ 87,457$ 79,210$ 79,120$ (90)$ -0.11%
Licenses & Permits2,356,462$ 2,590,371$ 1,601,600$ 1,671,000$ 69,400$ 4.33%
Total 7100 - General Fund1,969,162$ 2,086,953$ 2,364,712$ 2,324,385$ (40,327)$ -1.71%
FY2016FY2017FY2018FY2019Dollar Percent
AppropriationSummary(GeneralFund)ActualActualAppropriationRequestIncreaseIncrease
Compensation1,654,817$ 1,771,927$ 1,868,974$ 1,890,787$ 21,813$ 1.17%
Expenses314,345$ 315,026$ 495,738$ 433,598$ (62,140)$ -12.53%
Total 7100 - General Fund1,969,162$ 2,086,953$ 2,364,712$ 2,324,385$ (40,327)$ -1.71%
$
FY2016FY2017FY2018FY2019Dollar Percent
Level-ServiceRequests(GeneralFund)
ActualActualAppropriationRequestIncreaseIncrease
Total 7110 Building & Zoning531,678$ 546,935$ 603,605$ 583,179$ (20,426)$ -3.38%
Total 7120 Administration345,196$ 389,909$ 446,361$ 458,429$ 12,068$ 2.70%
Total 7130 Conservation231,384$ 223,957$ 234,972$ 240,107$ 5,135$ 2.19%
Total 7140 Health283,338$ 288,005$ 313,547$ 313,989$ 442$ 0.14%
Total 7200 Planning 305,009$ 334,628$ 404,508$ 380,765$ (23,743)$ -5.87%
Total 7310 Economic Development272,556$ 305,018$ 361,719$ 347,916$ (13,803)$ -3.82%
Total 7100 - General Fund1,969,162$ 2,088,453$ 2,364,712$ 2,324,385$ (40,327)$ -1.71%
FY2016FY2017FY2018FY2019Dollar Percent
Object Code Summary (General Fund)
ActualActualAppropriationRequestIncreaseIncrease
Salaries & Wages1,637,989$ 1,757,018$ 1,838,508$ 1,860,072$ 21,564$ 1.17%
Overtime16,828$ 14,908$ 30,466$ 30,715$ 249$ 0.82%
Personal Services1,654,817$ 1,771,927$ 1,868,974$ 1,890,787$ 21,813$ 1.17%
Contractual Services254,251$ 260,345$ 427,514$ 372,126$ (55,388)$ -12.96%
Utilities8,579$ 9,071$ 12,252$ 12,062$ (190)$ -1.55%
Supplies51,515$ 46,540$ 55,972$ 49,410$ (6,562)$ -11.72%
Small Capital-$ 384$ -$ -$ -$ -
Expenses314,345$ 316,340$ 495,738$ 433,598$ (62,140)$ -12.53%
Total 7100 - General Fund1,969,162$ 2,088,267$ 2,364,712$ 2,324,385$ (40,327)$ -1.71%
OfficeofLandUseSummary311/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Program: 7000Office of Land Use, Health and Development
Budget Summary - Revolving Funds
FY2016FY2017FY2018FY2019Dollar Percent
Funding SourcesActualActualAppropriationRequestIncreaseIncrease
Health Department Revolving Fund25,197$ 45,780$ 45,000$ 45,000$ -$ 0.00%
Liberty Ride Revolving Fund216,884$ 199,346$ 200,000$ 200,000$ -$ 0.00%
Visitor Center Revolving Fund197,186$ 203,722$ 193,539$ 193,539$ -$ 0.00%
Total 7100 - Revolving Funds414,070$ 403,068$ 393,539$ 393,539$ -$ 0.00%
FY2016FY2017FY2018FY2019Dollar Percent
Appropriation Summary(Revolving Funds)
ActualActualAppropriationRequestIncreaseIncrease
7140 - Health Program Revolving Fund$ 13,94713,810$ 14,000$ 45,000$ 31,000$ 221.43%
s$ 13,94713,810$ 14,000$ 45,000$ 31,000$ 221.43%
Expense
7320 - Liberty Ride$ 197,035200,122$ 284,174$ 284,361$ 187$ 0.07%
Compensation$ 63,54957,583$ 78,800$ 80,987$ 2,187$ 2.78%
Expenses$ 133,486142,539$ 205,374$ 203,374$ (2,000)$ -0.97%
7340 - Visitor Center$ 209,372188,674$ 201,618$ 211,988$ 10,370$ 5.14%
Compensation$ 102,54389,827$ 99,368$ 103,038$ 3,670$ 3.69%
Expenses$ 106,82998,847$ 102,250$ 108,950$ 6,700$ 6.55%
Total 7100 - Revolving Funds402,605$ 420,354$ 499,792$ 541,349$ 41,557$ 8.31%
Budget Summary - All Funds
FY2016FY2017FY2018FY2019Dollar Percent
Appropriation Summary (All Funds)ActualActualAppropriationRequestIncreaseIncrease
Compensation1,802,227$ 1,938,019$ 2,047,142$ 2,074,812$ 27,670$ 1.35%
Expenses569,540$ 569,288$ 817,362$ 790,922$ (26,440)$ -3.23%
Total 7100 - All Funds2,371,767$ 2,507,307$ 2,864,504$ 2,865,734$ 1,230$ 0.04%
OfficeofLandUseSummary411/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
SUMMARY
Program: 7000Office of Land Use, Health and Development
Authorized/Appropriated StaffingFY2016FY2017FY2018FY2019
BudgetBudgetBudgetRequest
Assistant Town Manager 1111
Administration Department Office Manager1111
Administration Department Assistants4444
Economic Development Director1111
Economic Development/Visitor Center Coordinator1111
Visitor Services Manager1111
Visitor Center Staff (6PT)4.754.754.754.75
1
0.560.560.56
Visitor Center PT Assistant Manager
Battle Green Guides SeasonalSeasonalSeasonalSeasonal
Liberty Ride Coordinator0.70.70.70.7
Liberty Ride GuidesSeasonalSeasonalSeasonalSeasonal
Planning Director1111
Assistant Planning Director1111
Planner 1111
Planning Dept. Clerk/Admin. Assistant1111
Conservation Administrator1111
Stewardship Coordinator1111
Land Use Ranger0.250.250.250.25
Land Management InternsSeasonalSeasonalSeasonalSeasonal
Public Health Director1111
Health Agent1111
2
0.60.60.60.6
Health Nurse
Building Commissioner1111
Building Inspectors2222
Plumbing and Gas Inspector1111
Zoning Enforcement Administrator1111
Electric Inspectors1111
Part-Time Electric Inspector0.240.240.240.24
Part-time Plumbing Inspector0.140.140.140.14
Part-time Building Inspector0.210.210.380.38
Subtotal FTE29.930.430.630.6
22FT/11PT 22FT/11PT 22FT/11PT 22FT/11PT
Total FT/PT
+ Seasonal+ Seasonal+ Seasonal+ Seasonal
Explanatory Notes:
1
Position added in FY2017.
2
The full-time Public Health Nurse is shared between Lexington (.6) and Belmont (.4) per Nursing Services Agreement
executed in FY2009.
SummaryStaffing511/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Program:7000Office of Land Use, Health and Development
Element:7110Building & ZoningSubprogram:7110 Building & Zoning
Budget Description:
The FY2019 Building and Zoning budget request reflects a $20,426, or 3.38% decrease from the FY2018
appropriated budget. Compensation decreases by $15,026 or 2.81% due to staff turnover. FY2019
Compensation does not include any estimate of prospective cost of living increases for contracts expiring
on or before June 30, 2018. Funds for prospective increases are captured in the Salary Adjustment
account within the Town Manager’s budget. A decrease of $2,500 in seminars was due to one-time costs
in the prior fiscal year for a special professional development course.
Division Goals:
1. Therelease of 9th edition of theMassachusetts State Building Code was further delayed into FY2018.
Implementing the transition from the 8th edition of the Code to the 9th edition remains an important
division goal. Training our local contractors by highlighting changes in the new code willbe an important
objective in FY2019.
2. Improve staff coordination and other inititatives to streamline the permitting process.
3. View Permit will be implemented for additional Department permit processes.
4. Upgrade Lexington’s ViewPermit software to ViewPoint Cloud for cloud-based permit
Budget Data (by Object Code)
FY2016FY2017FY2018FY2019Dollar Percent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
51110REGULAR WAGES462,791$ 435,570$ 486,932$ 471,534$ (15,398)$ -3.16%
51120OTHER COMPSENSATION-$ -$ 500$ 500$ -$ -
511303,411OVERTIME$ 2,940$ 5,561$ 5,633$ 72$ 1.30%
51150REGULAR PART-TIME WAGES25,355$ 71,021$ 42,472$ 42,772$ 300$ 0.71%
Subtotal Compensation491,557$ 509,531$ 535,465$ 520,439$ (15,026)$ -2.81%
52110BUILD & ZONING CONT SVC5,000$ 5,400$ 6,250$ 6,250$ -$ -
52111PRINTING/FORMS442$ 158$ 2,200$ 880$ (1,320)$ -60.00%
52120PROFESSIONAL SERVICES22,375$ 5,552$ 25,000$ 25,000$ -$ -
ADVERTISING
5212568$ 140$ -$ 200$ 200$ -
52183119MILEAGE$ 181$ 1,000$ 200$ (800)$ -80.00%
52184BINDING & ARCHIVING-$ 15,000$ 15,000$ 15,000$ -$ -
52187PROFESSIONAL DEVELOPMENT-$ 186$ -$ -$ -$ -
TRAVEL
52187173$ -$ 300$ 300$ -$ -
52188SEMINARS/WORKSHOPS/CONFERENCE3,832$ 1,516$ 6,810$ 4,310$ (2,500)$ -36.71%
52207MOBILE DEVICES2,178$ 1,988$ 1,869$ 3,000$ 1,131$ 60.51%
52208GAS/DIESEL2,752$ 1,884$ 5,611$ 3,200$ (2,411)$ -42.97%
54100BUILD & ZONING SUPPLIES734$ 4,076$ 1,200$ 1,500$ 300$ 25.00%
54100BUILD & ZONING OFFICE SUPPLIES13$ -$ -$ -$ -$ -
54113MEMBERSHIP/DUES/LICENSES & SU1,325$ 348$ 1,400$ 1,400$ -$ -
54160CLOTHING & SAFETY EQUIPMENT1,111$ 978$ 1,500$ 1,500$ -$ -
Subtotal Expenses40,121$ 37,405$ 68,140$ 62,740$ (5,400)$ -7.92%
Total 7110 Building & Zoning531,678$ 546,935$ 603,605$ 583,179$ (20,426)$ -3.38%
7110Building&Zoning611/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Program:7000Office of Land Use, Health and Development
Subprogram:7110 Building & Zoning
Authorized/Appropriated StaffingFY2016FY2017FY2018FY2019
BudgetBudgetBudgetRequest
Building Commissioner1111
Building Inspectors2222
Plumbing and Gas Inspector1111
Zoning Enforcement Administrator1111
Electric Inspectors1111
Part-Time Electric Inspector*0.240.240.240.24
Part-Time Plumbing Inspector*0.140.140.140.14
Part-Time Building Inspector*0.210.210.380.38
6.596.596.766.76
Total FTE
Total FT/PT6FT/2PT6FT/3PT6FT/3PT6FT/3PT
*Thehoursbudgetedforparttimeinspectorsarefilledbymultipleindividuals,asavailable.
B&ZStaffing711/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Program: 7000Office of Land Use, Health and Development
Element:7120AdministrationSubprogram: 7120 Administration
Budget Description:
The FY2019 Administration budget reflects a $12,068, or 2.70%, increase from the FY2018 budget. This
increase reflects a $3,806 decrease (-6.48%) in expenses and a $15,874 increase (4.09%) in
compensation for contractually obligated step increases and cost of living adjustments. FY2019
Compensation does not include any estimate of prospective cost of living increases for contracts expiring
on or before June 30, 2018. Funds for prospective increases are captured in the Salary Adjustment
account within the Town Manager’s budget.
Division Goals:
1.Improve and streamline administrative coordination for the Department.
2. Improve public information on permitting requirements and procedures for prospective business
owners and commercial tenants.
3. Increasetechnical capacity of boards and committees supported by the division.
Budget Data (by Object Code)
FY2016FY2017FY2018FY2019Dollar Percent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
51110REGULAR WAGES321,163$ 349,518$ 376,404$ 392,278$ 15,874$ 4.22%
51130OVERTIME8,706$ 8,292$ 11,251$ 11,251$ -$ 0.00%
51150REGULAR PART TIME WAGES-$ -$ -
Subtotal Compensation329,869$ 357,811$ 387,655$ 403,529$ 15,874$ 4.09%
52110CONTRACTUAL SERVICES-$ -$ 3,444$ 3,500$ 56$ 1.63%
52111PRINTING/FORMS208$ 84$ 500$ 500$ -$ 0.00%
52120PROFESSIONAL SERVICES-$ 20,828$ 25,000$ 25,000$ -$ 0.00%
52128ADVERTISING2,420$ 555$ 900$ 1,000$ 100$ 0.11
52182LEASE AGREEMENTS4,994$ (514)$ 5,400$ 6,000$ 600$ 11.11%
52183MILEAGE122$ 295$ 162$ 500$ 338$ 208.64%
52186PROFESSIONAL DEVELOPMENT-$ 1,698$ 5,100$ 5,000$ (100)$ -1.96%
52187TRAVEL-$ -$ 4,250$ 3,900$ (350)$ (0.08)
52188SEMINARS119$ 2,483$ 1,850$ 1,900$ 50$ 2.70%
52207MOBILE DEVICES495$ 555$ 600$ 600$ -$ 0.00%
54100SUPPLIES96$ -$ -$ -$ -
54111OFFICE SUPPLY6,875$ 3,479$ 9,500$ 5,000$ (4,500)$ -47.37%
54113MEMBERSHIP/DUES/SUBSCRIPTIONS-$ 2,636$ 2,000$ 2,000$ -$ 0.00%
Subtotal Expenses15,328$ 32,099$ 58,706$ 54,900$ (3,806)$ -6.48%
Total 7120 Administration345,196$ 389,909$ 446,361$ 458,429$ 12,068$ 2.70%
7120Administration811/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Program:7000Office of Land Use, Health and Development
Subprogram:7120 Administration
Authorized/Appropriated SFY2016FY2017FY2018FY2019
BudgetBudgetBudgetRequest
Assistant Town Manager 1111
ger1111
Office Mana
Department Assistants4444
6666
Total FTE
Total FT/PT6 FT6 FT6 FT6 FT
AdminStaffing911/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Program: 7000Office of Land Use, Health and Development
Subprogram: 7130 Conservation
Element:7130Conservation
Budget Description:
The Requested Conservation FY2019 General Fund budget reflects an increase of $5,135 or 2.19%,
from FY2018. This increase includes a $4,645 or 2.29%, increase in compensation for contractually
obligated step increases and cost of living adjustments. FY2019 Compensation does not include any
estimate of prospective cost of living increases for contracts expiring on or before June 30, 2018. Funds
for prospective increases are captured in the Salary Adjustment account within the Town Manager’s
budget. Expenses reflect an increase of $490, or 1.52%, to reflect an additional mobile phone stipend.
Division Goals:
- Continue to implement the Laserfiche Document Imaging Software for conservation records, including
converting historical records to digital format and migrating into software.
- Implement the conservation module of the ViewPermit Software to provide a comprehensive electronic
permit management and tracking system.
- Plan for and acquire open space parcels as prioritized by the Conservation Commission.
- Implement the numerous conservation land management projects, including meadows preservation,
Cotton Farm Conservation Area Improvements, Hayden Woods new trail construction, community
garden expansion, Parker Meadow ADA Trail Design, Engineering and Construction, and Wright Farm
Land Planning and Barn and Educational Programming Needs Assessment.
Budget Data (by Object Code)
FY2016FY2017FY2018FY2019Dollar Percent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
51110REGULAR WAGES169,762$ 172,104$ 175,103$ 179,239$ 4,136$ 2.36%
51130OVERTIME2,354$ 1,812$ 2,701$ 2,736$ 35$ 1.29%
51150REGULAR PART TIME WAGES11,739$ 12,077$ 13,358$ 13,832$ 474$ 3.55%
51151SEASONAL PART TIME WAGES9,539$ 9,376$ 11,553$ 11,553$ -$ 0.00%
Subtotal Compensation193,394$ 195,369$ 202,715$ 207,360$ 4,645$ 2.29%
52110CONTRACTUAL SERVICES15,568$ 9,400$ 11,300$ 11,300$ -$ -
52111PRINT/FORMS-$ -$ 300$ 300$ -$ -
52120PROFESSIONAL SERVICES5,750$ 4,717$ 5,000$ 5,000$ -$ -
52128ADVERTISING-$ 222$ 300$ 300$ -$ -
52183MILEAGE462$ 741$ 1,086$ 1,086$ -$ -
52184BINDING AND ARCHIVING4,300$ 5,000$ 5,000$ 5,000$ -$ -
52185POSTAGE-$ -$ 100$ 100$ -$ -
52188SEMINARS1,027$ 622$ 1,200$ 1,200$ -$ -
52200UTILITIES8$ 21$ 100$ 100$ -$ -
52204WATER/SEWER386$ 347$ 500$ 500$ -$ -
52207MOBILE DEVICES910$ 955$ 1,070$ 1,560$ 490$ 45.79%
52208GAS/DIESEL635$ 565$ 701$ 701$ -$ -
54100SUPPLY1,808$ 2,456$ 1,300$ 3,300$ 2,000$ 153.85%
54113MEM/DUES1,075$ 993$ 1,500$ 1,500$ -$ -
54160CLOTHING253$ 286$ 800$ 800$ -$ -
54166TOOLS/LUMBER/HARDWARE5,808$ 2,264$ 2,000$ -$ (2,000)$ -100.00%
Subtotal Expenses37,990$ 28,587$ 32,257$ 32,747$ 490$ 1.52%
Total 7130 Conservation231,384$ 223,957$ 234,972$ 240,107$ 5,135$ 2.19%
7130Conservation1011/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Program: 7000Office of Land Use, Health and Development
Subprogram: 7130 Conservation
Authorized/Appropriated StaffingFY2016FY2017FY2018FY2019
BudgetBudgetBudgetRequest
r1111
Conservation Administrato
Stewardshi
p Coordinator1111
Land Use Ranger0.260.260.260.26
Seasonal Land Mana
gement InternsSeasonalSeasonalSeasonalSeasonal
2.262.262.262.26
Total FTE
2FT/1PT 2FT/1PT 2FT/1PT 2FT/1PT
Total FT/PT
+ Seasonal+ Seasonal+ Seasonal+ Seasonal
ConservationStaffing1111/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Program: 7000Office of Land Use, Health and Development
Element:7140Board of HealthSubprogram: 7140 Board of Health
Budget Description:
The FY2019 All FundsHealth budget request reflects an increase of $31,442 or 9.60%from FY2018. The
corresponding General Fund increase is $442 or 0.14%, which includes an increase in compensation of
$2,466 or 1.05%, for contractually obligated step increases and cost of living adjustments. FY2019
Compensation does not include any estimate of prospective cost of living increases for contracts expiring
on or before June 30, 2018. Funds for prospective increases are captured in the Salary Adjustment
account within the Town Manager’s budget.
Expenses reflect a $422 or 2% increase for the Town's mosquito control services contract. In addition, the
Health Programs Revolving Fund reflects an increase of $31,000 or 221% to account for the increased cost
in vaccine, supplies and related resources to administer influenza vaccine to residents, as supported by
increasing reimbursements. Conducting large-scale public influenza clinics also enhances our emergency
preparedeness planning efforts by simulating situations that may require a response to a pandemic
influenza outbreak. In FY2017, $45,780 was deposited to the Health Program Revolving Fund from flu
vaccination reimbursements. In FY2018, one Pharmaceutical Disposal Kiosk and one Outdoor used
syringe, (sharps) disposal kiosk was purchased to collect Medical Waste.
Office of Public Health Goals
1. Continue Public Health emergency planning and response efforts due to a communicable disease
threat, (Pandemic Influenza Response).
2. Continue Food Establishment Emergency Operations planning efforts to prevent disease transmission
due to loss of utilities or water & sewer service infrastructure.
3. Continue partnering with Human Services,Police,FireandBuildingto plan a unified response to
occupied properties found to be in an unsanitary condition or unfit for human habitation. Abandoned
properties may also be discussed as necessary.
4. Provide food safetyand public health disease preventioneducational outreach to targeted
demographics based on needs identified in the Demographic Task Force’s Report and constantly
emerging publichealth threats or topics of concern.
5. Continueto implementViewPermit software to improve the customer’s experience in obtaining various
Board of Health permits, including but not limited to retail food service, temporary food service events,
swimming pool operation, retail tobacco sales, well water, rDNA Biosafety, Animal Keeping and Summer
Camps.
Budget Data (by Object Code)
FY2016FY2017FY2018FY2019Dollar Percent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
51110BOARD HEALTH REG WAGES222,239$ 229,378$ 233,159$ 235,606$ 2,447$ 1.05%
51120BOARD HEALTH OTHER COMP-$ -$ 500$ 500$ -$ -
51130-OVERTIME$ -$ 1,553$ 1,573$ 20$ 1.26%
Subtotal Compensation222,239$ 229,378$ 235,212$ 237,678$ 2,466$ 1.05%
52110BOARD HEALTH CONT SVC51,273$ 46,369$ 59,612$ 59,000$ -$ -
52111PRINTING/FORMS578$ 50$ 1,200$ 1,300$ 100$ 8.33%
52183889MILEAGE$ 805$ 1,000$ 1,000$ -$ -
52186PROF DEV & TRAINING3,351$ 7,250$ 7,250$ 7,250$ -$ -
52187-TRAVEL$ 280$ 500$ 500$ -$ -
52188SEMINARS/WORKSHOPS/CONFEREN1,261$ 195$ 1,500$ 1,500$ -$ -
52207960MOBILE DEVICES$ 1,028$ 1,100$ 1,700$ 600$ 54.55%
52208GAS/DIESEL257$ 228$ 701$ 701$ -$ -
54100445SUPPLIES$ 1,085$ 3,212$ 1,100$ (2,112)$ -65.75%
54113MEMBERSHIP/DUES/LICENSES &1,387$ 847$ 1,510$ 1,510$ -$ -
54160CLOTHING & SAFETY EQUIPMENT699$ 489$ 750$ 750$ -$ -
Subtotal Expenses61,099$ 58,627$ 78,335$ 76,311$ (1,412)$ -1.80%
Subtotal General Fund283,338$ 288,005$ 313,547$ 313,989$ 442$ 0.14%
Health Programs Revolving Fund
52110CONTRACTUAL SERVICES2,336$ 3,319$ 5,000$ 15,000$ 10,000$ 200.00%
54100HEALTH PROG REVOLV SUPPLIE11,474$ 10,628$ 9,000$ 30,000$ 21,000$ 233.33%
Subtotal Revolving Fund13,810$ 13,947$ 14,000$ 45,000$ 31,000$ 221.43%
%
Total 7140 Health (All Funds)297,148$ 301,952$ 327,547$ 358,989$ 31,442$ 9.60
7140Health1211/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Program:7000Office of Land Use, Health and Development
Subprogram:7140 Health
Authorized/AppropriatedFY2016FY2017FY2018FY2019
BudgetBudgetBudgetRequest
Public Health Directo
r1111
Health Agent1111
Health Nurse *0.60.60.60.6
2.62.62.62.6
Total FTE
Total FT/PT2FT/1PT2FT/1PT2FT/1PT2FT/1PT
* The full-time Public Health Nurse is shared between Lexington (.6) and Belmont (.4) per
Nursing Services Agreement executed in FY2009.
HealthStaffing1311/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Program:7000Office of Land Use, Health and Development
Element:7200PlanningSubprogram:7200 Planning
Budget Description:
The proposed FY2019 budget for the Planning Office decreases $26,090, or 6.45% from
FY2018. Compensation increases $9,757, or 3.02%, for contractually obligated step
increases and cost of living adjustments. FY2019 Compensation does not include any
estimate of prospective cost of living increases for contracts expiring on or before June 30,
2018. Funds for prospective increases are captured in the Salary Adjustment account within
the Town Manager’s budget.
Expenses decrease $33,500 or 41.26% from FY2018. The Fall Special Town Meeting
approved a supplemental budget for a Hartwell North Traffic Analysis ($25,000) and
Lexington Center on-street parking survey ($8,500), both of which are one-time costs and
were removed from FY2019.
Division Goals:
Managelong-range planning activities, principally year two of the ComprehensivePlan.
Assist the Planning Board in implementing its annual workplan.
Continue to support the Town's various transportation initiatives and programs.
Budget Data (by Object Code)
FY2016FY2017FY2018FY2019Dollar Percent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
51110REGULAR WAGES265,160$ 294,296$ 316,471$ 326,139$ 9,668$ 3.05%
51130OVERTIME2,157$ 1,857$ 6,837$ 6,926$ 89$ 1.30%
51150REGULAR PART TIME WAGES-$ 2,167$ -$ -$ -
Subtotal Compensation267,317$ 298,320$ 323,308$ 333,065$ 9,757$ 3.02%
52110CONTRACTUAL SERVICES25,000$ 28,498$ 63,500$ 30,000$ (33,500)$ -52.76%
52111PRINT/FORMS1,124$ 1,786$ 2,500$ 2,500$ -$ -
52120PROF SERVICES6,160$ -$ 5,000$ 5,000$ -$ -
52128ADVERTISING1,493$ 926$ 1,500$ 1,500$ -$ -
52180CATERING/MEALS19$ -$ 100$ 100$ -$ -
52183MILEAGE57$ 302$ 500$ 500$ -$ -
52184BIND & ARCHIVE-$ 222$ -$ 250$ 250$ -
52187-TRAVEL$ -$ 600$ 600$ -$ -
52188SEMINARS319$ 2,678$ 3,000$ 3,000$ -$ -
54111OFFICE SUPPLY2,055$ 694$ 1,500$ 1,750$ 250$ 16.67%
54113MEMBERSHIP/DUES/LICENSES& S$ 8171,089$ 2,500$ 1,500$ (1,000)$ -40.00%
54169377BOOKS$ 385$ 500$ 1,000$ 500$ 100.00%
Subtotal Expenses
$ 36,30837,693$ 81,200$ 47,700$$ -41.26%(33,500)
Total 7210 Planning305,009$ 334,628$ 404,508$ 380,765$ (23,743)$ -5.87%
7200Planning1411/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Program:7000Office of Land Use, Health and Development
Subprogram:7200 Planning
Authorized/Appropriated StafFY2016FY2017FY2018FY2019
BudgetBudgetBudgetRequest
Planning Director1111
Assistant Planning Director1111
Planner 1111
Adminstrative Assistant1111
4444
Total FTE
Total FT/PT4 FT4 FT4 FT4 FT
PlanningStaffing1511/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Program:7000Office of Land Use, Health and Development
7300Economic Development
Mission:
The Economic Development Office (EDO) implements the Town's economic development
strategy and supports commercial growth and prosperity of local businesses. The Economic
Development Office also serves as a liaison for developers and new tenants going through the
zoning and permitting processes. In addition, the Economic Development Office supports the
local visitor-based economy through the management of the Lexington Visitors' Center which is
the gateway for approximately 120,000 visitors each year. The EDO also oversees the Liberty
Ride Tour and Battle Green Guide Program designed to share the American Revolutionary
Heritage and support the local visitor-based economy.
Budget Overview:
Budget Overview:The Economic Development budget includes the Economic Development
Office, the Visitors Center, the Liberty Ride Tour, the Battle Green Guide Program, and other
tourism marketing initiatives.
The FY2019 All FundsEconomic Development Office budget reflects a $3,246 or 0.38%
decrease, primarily due to the removal of a one-time FY2018 appropriation.
Budget Summary - General Fund
FY2016FY2017FY2018FY2019Dollar Percent
Funding SourcesActualActualEstimateProjectedIncreaseIncrease
Tax Levy272,556$ 258,118$ 288,719$ 274,916$ (13,803)$ -4.78%
TDM Stabilization Fund-$ 45,400$ 46,000$ 46,000$ -$ -
Center Impr. District Stabilization Fund-$ -$ 27,000$ 27,000$ -$ -
Total 7300 Economic Development 272,556$ 303,518$ 361,719$ 347,916$ (13,803)$ -3.82%
FY2016FY2017FY2018FY2019Dollar Percent
Appropriation Summary (General Fund)ActualActualAppropriationRequestIncreaseIncrease
Compensation150,441$ 181,518$ 184,619$ 188,716$ 4,097$ 2.22%
Expenses122,115$ 122,000$ 177,100$ 159,200$ (17,900)$ -10.11%
Total 7300 Economic Development 272,556$ 303,518$ 361,719$ 347,916$ (13,803)$ -3.82%
FY2016FY2017FY2018FY2019Dollar Percent
Program Summary (General Fund)ActualActualAppropriationRequestIncreaseIncrease
Total 7310 Economic Development Office232,663$ 264,448$ 361,719$ 347,916$ (13,803)$ -3.82%
Total 7330 Tourism39,893$ 39,070$ -$ -$ -$ -
Total 7300 Economic Development 272,556$ 303,518$ 361,719$ 347,916$ (13,803)$ -3.82%
FY2016FY2017FY2018FY2019Dollar Percent
Object Code Summary (General Fund)ActualActualAppropriationRequestIncreaseIncrease
Salaries & Wages150,241$ 181,510$ 182,056$ 186,120$ 4,064$ 2.23%
Overtime200$ 8$ 2,563$ 2,596$ 33$ 1.30%
Personal Services150,441$ 181,518$ 184,619$ 188,716$ 4,097$ 2.22%
Contractual Services95,749$ 96,908$ 152,300$ 134,400$ (17,900)$ -11.75%
Utilities-$ 1,500$ -$ -$ -$ -
Supplies26,366$ 24,708$ 24,800$ 24,800$ -$ -
Small Capital-$ 384$ -$ -$ -$ -
Expenses122,115$ 123,500$ 177,100$ 159,200$ (17,900)$ -10.11%
Total 7300 Economic Development 272,556$ 305,018$ 361,719$ 347,916$ (13,803)$ -3.82%
Econ.DevSummary1611/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Program:7000Office of Land Use, Health and Development
Element:7300Economic Development
Budget Summary - Revolving Funds
FY2016FY2017FY2018FY2019Dollar Percent
Funding SourcesActualActualAppropriationRequestIncreaseIncrease
Liberty Ride Revolving Fund216,884$ 199,346$ 200,000$ 200,000$ -$ 0.00%
Visitor Center Revolving Fund197,186$ 203,722$ 193,539$ 193,539$ -$ 0.00%
Total 7300 Economic Development 414,070$ 403,068$ 393,539$ 393,539$ -$ 0.00%
FY2016FY2017FY2018FY2019Dollar Percent
Approprations Summary (Revolving Funds)
ActualActualAppropriationRequestIncreaseIncrease
7320 Liberty Ride Revolving Fund$ 197,035200,122$ 284,174$ 284,361$ 187$ 0.07%
Compensation57,583$ 63,549$ 78,800$ 80,987$ 2,187$ 2.78%
Expenses142,539$ 133,486$ 205,374$ 203,374$ (2,000)$ -0.97%
7340 Visitor Center Revolving Fund$ 209,372188,674$ 201,618$ 211,988$ 10,370$ 5.14%
Compensation89,827$ 102,543$ 99,368$ 103,038$ 3,670$ 3.69%
Expenses98,847$ 106,829$ 102,250$ 108,950$ 6,700$ 6.55%
Total 7300 Economic Development 388,795$ 406,407$ 485,792$ 496,349$ 10,557$ 2.17%
Budget Summary - All Funds
FY2016FY2017FY2018FY2019Dollar Percent
Approprations SummaryActualActualAppropriationRequestIncreaseIncrease
Compensation297,851$ 347,611$ 362,787$ 372,741$ 9,954$ 2.74%
Expenses363,500$ 362,315$ 484,724$ 471,524$ (13,200)$ -2.72%
Total 7300 Economic Development 661,351$ 709,926$ 847,511$ 844,265$ (3,246)$ -0.38%
Econ.DevSummary1711/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Program:7000Office of Land Use, Health and Development
Subprogram: 7310 Economic Development
Authorized/Appropriated StaffingFY2016FY2017FY2018FY2019
BudgetBudgetBudgetRequest
1111
Economic Development Director
111
Economic Development Coordinator
111
Visitor Center Manager
4.754.754.75
Visitor Center Staff (6PT)
1
0.560.56
Visitor Center Assistant Manager
SeasonalSeasonalSeasonalSeasonal
Battle Green Guides
00.70.70.7
Liberty Ride Coordinator
SeasonalSeasonalSeasonalSeasonal
Liberty Ride Guides
Total FTE1.78.459.019.01
1FT/1PT3FT/7PT3FT/8PT3FT/8PT
Total FT/PT
+ Seasonal+ Seasonal+ Seasonal+ Seasonal
Note: Visitor Center staffing is included above as this function was transferred from Chamber of
Commerce in FY2015. There are 7 Visitor Center staff, 1 works full-time and 6 work part-time.
1
Position began in FY2017.
Econ.DevStaffing1811/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Program: 7000Office of Land Use, Health and Development
Subprogram: 7300 Economic Development
Element:7310Economic Development Office
Budget Description:
The Economic Development Office (EDO) fosters the growth of the Town's commercial sector. Staff
work to develop, coordinate, and implement economic and land use policies and programs in concert
with the Town's economic development strategy as outlined by the Board of Selectmen. In addition,
staff serve as a liaisons to foster relationships with local businesses and state organizations, promote
business retention and expansion, as well as provide businesses and development projects with the
assistance needed to meet local land use regulations. In addition, the Economic Development Office
oversees the Lexington Visitors Center, Liberty Ride Tour, and Battle Green Guide programs all
designed to share the American Revolutionary Heritage and support the local visitor-based economy.
The FY2019 budget for the Economic Development Office element is decreasing by $13,803 or
3.82%, which reflects an increase in compensation of $4,097 or 2.22% for contractually obligated step
increases and cost of living adjustments. FY2019 Compensation does not include any estimate of
prospective cost of living increases for contracts expiring on or before June 30, 2018. Funds for
prospective increases are captured in the Salary Adjustment account within the Town Manager’s
budget. Expenses decrease by $17,900 or 10.11% due to the removal in FY2019 of a $19,000
supplemental approved at Fall Town Meeting for an Economic Development analysis of Hartwell
North.
The EDO's Contractual Services includes three main areas:
-a $50,000 contribution to the REV Bus initiative ($46,000 from the Transportation Demand
Management (TDM) Stabilization Fund and $4,000 from the tax levy). The REV bus operates a
limited-stop weekday service between Hartwell Avenue, Lexington Center, and Alewife Station. A
majority of the contributions for its operation is provided by private property owners.
-a $20,400 program for communication and marketing services.
-$27,000 for the second year of the bike share pilot program, supported via a transfer from the
Center Improvement Stabilization Fund.
As of FY2018, the Economic Development Office budget was restructured to incorporate the Tourism
budget of $25,000 appropriated for the operation of the Battle Green Guide program and marketing.
The $18,000 Supplies budget is intended as a cushion for the Visitor Center to replenish merchandise
if revenues are not sufficient to cover expenses. The set-aside funds were utilized in both FY2016
and FY2017.
Division Goals:
-Propose zoning recommendations focused on the Hartwell corridor for consideration by elected
officials
-Secure funding for year 5 of the REV shuttle bus
-Advance recommendations for 25 parking spaces that are currently not part of the public parking
inventory
7310Econ.Dev.1911/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Budget Data (by Object Code)
FY2016FY2017FY2018FY2019Dollar Percent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
51110REGULAR WAGES133,812$ 165,347$ 165,336$ 169,400$ 4,064$ 2.46%
51130OVERTIME200$ 8$ 2,563$ 2,596$ 33$ 1.30%
51150REG PT WAGES2,700$ 3,562$ -$ -$ -
51151SEASONAL PART TIME WAGES-$ -$ 16,720$ 16,720$ -$ -
Subtotal Compensation136,712$ 168,916$ 184,619$ 188,716$ 4,097$ 2.22%
52110CONTRACTUAL SERVICES65,008$ 65,770$ 116,400$ 97,400$ (19,000)$ -16.32%
52111PRINTING/FORMS716$ 210$ 1,000$ 1,000$ -$ -
52120PROFESSIONAL SERVICES448$ 396$ 3,500$ 3,500$ -$ -
52125ADVERTISING520$ 48$ 500$ 500$ -$ -
52156TOURISM MARKETING-$ -$ 25,000$ 25,000$ -$ -
52183MILEAGE73$ 238$ 200$ 300$ 100$ 50.00%
52185POSTAGE & MAILING-$ -$ 100$ 100$ -$ -
52186PROFESSIONAL DEVELOPMENT1,990$ 599$ 3,000$ 3,000$ -$ -
52187TRAVEL-$ 7$ -$ -$ -$ -
52188SEMINARS1,221$ 4,586$ 2,000$ 3,000$ 1,000$ 50.00%
52207MOBILE DEVICES610$ 555$ 600$ 600$ -$ -
54100SUPPLIES21,101$ 18,788$ 18,000$ 18,000$ -$ -
54111OFFICE SUPPLIES2,064$ 1,180$ 800$ 800$ -$ -
54113MEMBERSHIP/DUES2,200$ 2,771$ 4,500$ 4,000$ (500)$ -11.11%
54706OFFICE EQUIPMENT-$ 384$ -$ -$ -$ -
58209MISC. EXP. - Battle Green Guides-$ -$ 1,500$ 2,000$ 500$ 33.33%
Subtotal Expenses95,952$ 95,532$ 177,100$ 159,200$$ -10.11%(17,900)
Total 7310 Economic Development Office232,663$ 264,448$ 361,719$ 347,916$ (13,803)$ -3.82%
7310Econ.Dev.2011/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Program: 7000Office of Land Use, Health and Development
Subprogram: 7300 Economic Development
Element:7340Visitors Center
Budget Description:
The Visitors Center is the Town's gateway for welcoming visitors and residents and orienting them
to local cultural resources and places toeat and shop. The VisitorsCenteris open seven days a
week and serves over 120,000 people annually. Inside there is a small gift shop filled with unique
and local products and clean public restroom facilities. The Center also serves as a hub for outdoor
enthusiasts to meet one another as they journey along the Minuteman Bikeway and other
conservation trails.
The Town assumed management of the Visitors Center from the Lexington Chamber of Commerce
in September 2014. The Visitors Center operates as a revolving fund, hence the sales of gift shop
merchandise offset costs associated with operations. Overall, the FY2019 Visitors Center budget is
projected to increase $10,370 or 5.14% from FY2018, attributed to step increases and enhanced
inventory purchases.
Division Goals:
-Develop an online presence for the Visitors Center
-Improve the efficiency of sale transactions for merchandise and Liberty Ride tickets through
coordination of staff resources
-Augment gift shop merchandise with new Lexington-specific products.
Budget Data (by Object Code)
FY2016FY2017FY2018FY2019Dollar Percent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
51110REGULAR WAGES37,661$ 46,803$ 48,100$ 50,048$ 1,948$ 4.05%
51130OVERTIME14,907$ 7,753$ 5,000$ 5,000$ -$ 0.00%
51150REGULAR PART TIME WAGES37,259$ 47,987$ 46,268$ 47,990$ 1,722$ 3.72%
51151SEASONAL PART TIME WAGES-$ -$ -$ -$ -
Subtotal Compensation$ 102,54389,827$ 99,368$ 103,038$ 3,670$ 3.69%
54100MERCHANDISE/INVENTORY98,847$ 105,329$ 95,000$ 101,000$ 6,000$ 6.32%
54111DISPLAYS/SUPPLIES-$ -$ 7,250$ 7,950$ 700$ 9.66%
Subtotal Expenses98,847$ 106,829$ 102,250$ 108,950$ 6,700$ 6.55%
Total 7330 Visitor Center188,674$ 209,372$ 201,618$ 211,988$ 10,370$ 5.14%
7340VisitorCenter2111/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Program: 7000Office of Land Use, Health and Development
Element:7320Liberty RideSubprogram: 7300 Economic Development
Budget Description:
The Liberty Ride Tour isa guided historical shuttle tour of Lexington and Concord experiencedby
approximately 8,000 visitors each year. The Liberty Ride operates as a revolving fund, from which all
expenses are covered by self-generated revenues. This program has enablesLexington to marketthe
area and generate local business activity.
Theoverall Liberty Ride budgetremains the same as FY2018. The contract with the transportation
vendor is unchanged and increased wages for staff will be offset by reductions in supplies.
Division Goals:
Review route andcontent of Liberty Ride
Create a corporate package
Budget Data (by Object Code)
FY2016FY2017FY2018FY2019Dollar Percent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
51110LIBERTY RIDE REG WAGES24,135$ 17,260$ 30,000$ 31,294$ 1,294$ 4.31%
51120LIBERTY RIDE OTHER COMP6,150$ 7,388$ 12,000$ 11,893$ (107)$ -0.89%
51151LIBERTY RIDE SEASONAL PT WA27,298$ 38,902$ 36,800$ 37,800$ 1,000$ 2.72%
Subtotal Compensation57,583$ 63,549$ 78,800$ 80,987$$ 2.78%2,187
52110LIBERTY RIDE CONT SVCS98,816$ 102,301$ 154,874$ 154,874$ -$ -
52111LIBERTY RIDE PRINTING/FORMS7,245$ 4,471$ 20,000$ 20,000$ -$ -
52120LIBERTY RIDE PROF SERVICES5,789$ 5,303$ 2,000$ 2,000$ -$ -
52128LIBERTY RIDE ADVERTISING28,058$ 17,217$ 22,000$ 22,000$ -$ -
52207LIBERTY RIDE MOBILE DEVICES1,500$ 1,500$ 1,500$ 1,500$ -$ -
54100LIBERTY RIDE SUPPLIES1,130$ 2,693$ 5,000$ 3,000$ (2,000)$ -40.00%
Subtotal Expenses142,539$ 133,486$ 205,374$ 203,374$ (2,000)$ -0.97%
Total 7320 Liberty Ride Revolving Fund200,122$ 197,035$ 284,174$ 284,361$ 187$ 0.07%
7320LibertyRide2211/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Program: 7000Office of Land Use, Health and Development
Element:7330TourismSubprogram: 7300 Economic Development
Budget Description:
The Tourism budget includes funds for tourism promotion and marketing, as well as the Battle Green
guides payroll and expenses. The Battle Green guides serve as the Town's official ambassadors for
visitors to Lexington and direct visitors to local businesses and events.
The budget includes the compensation for Battle Green Guides from April to October and the Battle
Green Guide Coordinator stipend.
The Marketingline-item funds a variety of tourism initiatives, including online marketing with
advertisements on TripAdvisor and Bostonusa.com. In addition, the funds pay for Constant Contact
and presence at various trade shows.
In FY2018 and FY2019, the budget for the Tourism element is reflected under the Economic
Development Office.
Division Goals:
Developstandards to track and gauge impact of tourism investments
Budget Data (by Object Code)
FY2016FY2017FY2018FY2019Dollar Percent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
51110REGULAR WAGES346$ -$ -$ -$ -$ -
51120OTHER COMPENSATION175$ 300$ -$ -$ -$ -
51150REGULAR PART TIME WAGES-$ -$ -$ -$ -
51151SEASONAL PART TIME WAGES13,209$ 12,302$ -$ -$ -$ -
Subtotal Compensation13,729$ 12,602$ -$ -$ -$ -
52110CONTRACTUAL SERVICES-$ -$ -$ -
52111PRINTING/FORMS-$ -$ -$ -
52120PROFESSIONAL SERVICES-$ -$ -$ -
52125ADVERTISING-$ -$ -$ -
52156TOURISM MARKETING25,163$ 24,499$ -$ -$ -$ -
54100SUPPLIES-$ -$ -$ -
54113MEMBERSHIP/DUES999$ -$ -$ -$ -
54160CLOTHING-$ -$ -$ -
54500SMALL EQUIPMENT-$ -$ -$ -
58209MISCELLANEOUS EXPENSES1,000$ 970$ -$ -$ -$ -
Subtotal Expenses26,163$ 26,468$ -$ -$ -$ -
Total 7330 Battle Green Guides39,893$ 39,070$ -$ -$ -$ -
7330Tourism2311/20/2017
FY2019 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority:1 of 4
Department:Land Use Health & Development
Program:7000
Element:7120 Administration
Accounting Dept #:
Supplemental Title:Administrative Assistant
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the requests and create
a prioritized list.
REQUESTED PROGRAM IMPROVEMENT FUNDING
ObjectObjectOne-Time CostOngoing Annual CostTOTAL
CodeDescription(FY2019 & Future)(FY2019 Only)
FY2019 Request
Compensation$0
1001740151110$46,155$46,155
$0
Benefits$17,541$17,541
Expenses$0
$0
$0
$0
$0
TOTAL$0$63,696
$63,696
PURPOSE / DESCRIPTION OF REQUEST
This request would fund one (1) full-time position to provide administrativesupport to the LUHD department head and managers.
Five departments were consolidated into a single department in 2015, and a new department head position added. No additional
administrative staff time was added to support the department head, which exacerbated an existing need for additional
administrative support already experienced by several department managers. Part of the cost would be offset by approximately
$15,000 through overdue fee increases (Lexington's ZBA fees are about 50% lower, and Plumbing fees are about 30% lower, than
comprabale communities. Sealer of Weights and Measures fees currently do no cover the cost to bill for the inspection.)
The administrative staff still supports the Planning Board, Board of Health, Zoning Board of Appeals, Conservation Commission,
Building and Inspections, processes fees, applications, inspection requests, and provides customer service to all permit applicants.
For three of the five managers and the department head, there is insufficient administrative capacity left, after fulfilling these
duties, to perform routine but important and necessary clerical tasks. Filing, data entry, receiving, scanning, copying, record-
keeping, and correspondence either fall to the managers, or are not attended to. This risks loss, delay, disorganization, duplication,
and inefficiency. Further, Managers' time spent on lower skill level tasks comes at the expense of the higher-skilled demands of
their professional work. Recently an application delivered by overnight express was lost in the department for several days,
causing a permit processing delay and sub-standard customer service. The permit scanning contract work is still open two years on
for lack of sustained administrative resources to manage the task. Three years ago, the scope of the Economic Development office
increased from 1 full-time and 1 part-time staff to 3 full-time and 8 part-time staff, plus seasonal employees, when the Town took
responsibility for the Visitors Center and tourism. This increased scope was not met with any additional administrative support.
Conservation and Public Health have a backlog of languishing tasks because the Department Assistants' first priority is day-to-day
customer service and statutory deadlines of permit applications. The Comprehensive Plan update and possibly two new
Neighborhood Conservation Districts in 2018 will only increase clerical demands on the department.
SERVICE IMPLICATION
Failure to fund the position will result in wasted staff resources due to inefficiency, loss, duplication of effort, disorganization, and
omission. A lost permit application can result in a missed hearing deadline which risks an automatic "administrative approval".
With adequate administrative support the Department Head and the Conservation, Public Health, and Economic Development
division managers can better manage projects, preserve Town assets (e.g. conservation easements), increase their productivityand
more effectively supervise contracts.
11/9/2017
L:\\2019 Budget\\Program Improvement Requests\\7000 Land Use, Inspection, Econ. Dev\\FY2019 PIR Submissions\\FY2019 LUHD Administrative Assistant
FY2019 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority:2 of 4
Department:Land Use, Health and Development
Program:Conservation and Economic Development
Element:7130, 7300
Accounting Dept #:
Supplemental Title:Conservation and Economic Development Interns
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the requests and create
a prioritized list.
REQUESTED PROGRAM IMPROVEMENT FUNDING
ObjectObjectOne-Time CostOngoing Annual CostTOTAL
CodeDescription(FY2019 & Future)(FY2019 Only)
FY2019 Request
Compensation$0
51151Seasonal PT$8,000$8,000
$0
BenefitsMedicare only$116$116
Expenses$0
$0
$0
$0
$0
TOTAL$0$8,116
$8,116
PURPOSE / DESCRIPTION OF REQUEST
This PIR requestsfunds for department interns, for a) Conservation and b) Economic Development.
a) Conservation will contract with an intern to assist staff with completing special projects. For example, one
long standing special project that the intern could assist conservation staff with is preparation of the required
baseline documentation reports and annual monitoringof the 92 Conservation Restrictions (CRs) the Town
holds to ensure the terms of the CR are enforced. Another long standing project is gathering available project
data and creating a conservation permit GIS layer and a wetland GIS layer to improve available data to staff
and public for making assessments and determinations for permitting and code enforcement.
b) Economic development will contract with summer interns for planning and economic development
functions during the summer months June through August. Work will focus on data analysis, tourism
marketing and promotion, or Lexington's economic development trends, strengths, weaknesses,
opportunities, and threats (SWOT analysis).
SERVICE IMPLICATION
Internswill allow Conservation and Economic Development Offices to advance important special projects that
add value, data analysis, and protect and enhance public resource interests and efficiency but would
otherwise languish without the focused, discrete attention of temporary interns. For example, negotiated
conservation restrictions that benefit the Lexington community can be lost or diminished without accurate
baseline documentation to support regular monitoring. Without the economic development interns we miss
out on data collection and analysis that yields increased service and efficiency for visitor services.
11/9/2017
L:\\2019 Budget\\Program Improvement Requests\\7000 Land Use, Inspection, Econ. Dev\\FY2019 PIR Submissions\\FY2019 LUHD Interns
FY2019 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority:3 of 4
Department:Land Use, Health and Development
Program:7300 - Economic Development
Element:7310 - Economic Development Office
Accounting Dept #:
Supplemental Title:Marketing Budget Increase
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the requests and create
a prioritized list.
REQUESTED PROGRAM IMPROVEMENT FUNDING
ObjectObjectOne-Time CostOngoing Annual CostTOTAL
CodeDescription(FY2018 & Future)(FY2018 Only)
FY2018 Request
Compensation$0
$0
$0
Benefits$0
Expenses$0
52156Marketing$12,000
$12,000
$0
$0
$0
TOTAL$12,000$0$12,000
PURPOSE / DESCRIPTION OF REQUEST
The Liberty Ride Trolley Tour and the Lexington Visitors Center are self-supporting programs that benefit the
community. Staff has made several improvements to both programs in recent years including online ticketing, the launch
of a new website, investing in marketing photography and transitioning to a point of sale system. Both programs have
potential to increase revenue with a more focused and targeted marketing approach.
This funding request would support hiring a marketing consultant to assist in the implementation of a marketing strategy
for both programs. Ideally this strategy would help staff better focus marketing dollars and increase revenue to the
revolving funds.
The cost of the two studies has been quoted at approximately $20,000. The remaining $8,000 can be absorbed by the
Tourism Marketing account and the Economic Development Contract Services Account.
SERVICE IMPLICATION
Assiststaff in a targeted marketing approach to increase revenue to both the Liberty Ride and Visitors Center revolving
funds.
11/9/2017
L:\\2019 Budget\\Program Improvement Requests\\7000 Land Use, Inspection, Econ. Dev\\FY2019 PIR Submissions\\FY2019 PIR Market Budget for VC and LR
FY2019 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority:4 of 4
Department:Land Use, Health and Development
Program:Building & Zoning
Element:
Accounting Dept #:10024101-51130
Supplemental Title:Assistant Building Commissioner
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the requests and create a
prioritized list.
REQUESTED PROGRAM IMPROVEMENT FUNDING
ObjectObjectOngoing Annual CostOne-Time Cost
TOTAL
CodeDescription(FY2019 & Future)(FY2019 Only)
FY2019 Request
Compensation$20,000$20,000
1002410151130$0
$0
Medicare only$290$290
Benefits
Expenses$0
$0
TOTAL$0$20,290$20,290
PURPOSE / DESCRIPTION OF REQUEST
ThisrequestistobudgetforthepossiblereclassificationoftheexistingLocalInspectorpositiontoAssistantBuilding
Commissioner.ThisPIRwouldallowforthefunding,shouldthenewBuildingCommissionerdetermineconcurwiththisstaffing
direction.OurultimatecustomersarethecitizensofLexington,whomenlisttheservicesofcontractors.Often,thebetterservice
weprovidetothesecontractorsthebettertheyareabletomeettheneedsofourcitizens.Thisisanimportantobjectivefor
elevatingapositiontoAssistantBuildingCommissioner.TheAssistantBuildingCommissionerwouldtakeonmoreplanreview
responsibilitiestofreetheBuildingCommissionertoundertakelanguishingmanagementworksuchasfeereview,reviewingand
recommendingalternativetoourlostcostsrelatedtotheTown'ssealerofweightsandmeasuresdutiestotheCommonwealth,
devotingmoreattentiononsitetothelargecommercialandpublicfacilitiesconstructionprojects.
Specificallywiththelargeamountoffacilitiesprojectscomingupinthenextfewyears,theFacilitiesDepartmentandtheBuilding
Commissionershouldbemeetingonaregularbasistominimizeand/oreliminatestumblingblocksthatcanariseclosetothetime
ofintendedoccupancy.TheAssistantBuildingCommissionerpositioncanfreeuptheBuildingCommissioneroftasks,suchasplan
reviewandissuingCertificatesofOccupancy,toallowforthiscoordinationwithFacilities.Thischangewouldbeimmensely
beneficialtothetowntostrengthentherelationshipbetweenFacilitiesandtheBuilding&InspectionsOffice.
PresentlytheBuildingCommissionerisresponsiblefordailyoperations.However,muchofthetimeisalsospenton
communicationandinteractingwithotherdepartments,e.g.,FireDepartment.Thispositionalsoentailslongerrangeplanning
andbudgeting.TheBuildingCommissioneralsointeractswithseveralboardsandcommissions;mostnotable,theHistoricDistrict
Commission,HistoricalCommission,andsoon,theproposedNeighborhoodConservationDistricts.Alongwiththataregeneral
implementationsofbuildingandzoningpolicies,includingbutnotlimitedtoelectronicpermittingandtrackingofpermits.This
alsoincludesfuturecommercialdevelopment.
ForFY18thedepartmentincreasedparttimehourstoperformfieldinspectionssothattheBuildingCommissionercanbemore
availabletobeonsiteofthemajorcommercialandpublicfacilitiesprojectswhenheneeds
tobe.(Theparttimeinspectorshave
hadtofilltheroleduringFY17and18ofunforeseenextendedleavesoftwopermanentinspectors.)Nowtheseparttime
personnelwillallowtheAssistantBuildingCommissionertotakeondutiescurrentlycarriedoutbytheBuildingCommissioner.
SERVICE IMPLICATION
Themainstayofthedepartmentisthedailyprocessingofbuildingandzoningrequests,includingtheissuanceoffinalcertificateof
inspections.Theworkloadinrecentyearshasmadeitmoredifficulttomaintainahighlevelofserviceandturnaroundonthese
dailytasks.Thisreclassifiedpositionwouldexpediteandcoordinatethesedailytasks.Theassistantwouldbettermanagedaily
permittingpaperworkalongwiththefieldinspectionalservices.
Thisreclassifiedpositioncanreactmorerapidlytocutdownpotentialdelayinissuingpermits,conductinginspectionsina
coordinatedfashionandissuingCertificatesofOccupancy.Thedepartmentisofferingmorecustomerguidance,gettingpeople
throughthepermittingprocessasquicklyaspossible.Thisrequiresadditionaltimeandeffortingeneral.
BuildingandZoningcanbettermonitoroveralloperationswiththisaddedsupport.ProjectsthatareinͻƦźƦĻƌźƓĻͼcanbenefit
fromforwardthinkingandinteraction.Thereareseveraltownprojectscomingforwardinthenextfewyears.Moretimecanbe
dedicatedbytheBuildingCommissionertocoordinatetheimplementationofthoseprojects,andthedepartmentcanbemore
effectiveandheadoffpotentialproblemsorroadblocksbeforetheyoccurbyreclassifyingthispositon.
11/9/2017
L:\\2019 Budget\\Program Improvement Requests\\7000 Land Use, Inspection, Econ. Dev\\FY2019 PIR Submissions\\FY19- Assistant BC PIR
FY2019 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority:1 of 4
Department:Land Use Health & Development
Program:Economic Development
Element:7300 - Economic Development
Accounting Dept #:
Supplemental Title:Hartwell Gateway Signage
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the requests and create
a prioritized list.
REQUESTED PROGRAM IMPROVEMENT FUNDING
ObjectObjectOne-Time CostOngoing Annual CostTOTAL
CodeDescription(FY2019 & Future)(FY2019 Only)
FY2019 Request
Compensation$0
00$0$0
$0
Benefits$0$0
Expenses$0
52110Contract Services$50,000
$50,000
$0
$0
$0
TOTAL$50,000$0$50,000
PURPOSE / DESCRIPTION OF REQUEST
This PIR request is fundthe one-time design and installation of signage at the intersection of Hartwell Ave. and Bedford
Street to serve as wayfinding and a significant landmark for the area. The Hartwell district is the largest commercial
district in Lexington generating over $8 million in annual commercial property tax. Over last five years the Board of
Selectmen have prioritized this area for enhanced economic development. The signage would complement efforts to
date and help to brand the area and give it a sense of place and identity.
The Economic Development Office has received estimates from Ground View Design and Arrow for signage cost
estimates. In addition, the EDO has contacted local property owners in the area and they have expressed interest in
contributing to the cost of the sign which could offset this expected cost.
SERVICE IMPLICATION
11/9/2017
L:\\2019 Budget\\Program Improvement Requests\\7000 Land Use, Inspection, Econ. Dev\\FY2019 PIR Submissions\\FY2019 LUHD Hartwell Gateway Signage
FY2019 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority:4 of 6
Department:Land Use Health & Development
Program:7000
Element:7300 - Economic Development
Accounting Dept #:10017401
Supplemental Title:General Fund Support of Visitor Center
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the requests and create
a prioritized list.
REQUESTED PROGRAM IMPROVEMENT FUNDING
ObjectObjectOne-Time CostOngoing Annual CostTOTAL
CodeDescription(FY2019 & Future)(FY2019 Only)
FY2019 Request
Compensation$0
51110Regular Wages$41,400$41,400
$0
Benefits$0$0
Expenses$0
$0
$0
$0
$0
$0
TOTAL$0$41,400$41,400
PURPOSE / DESCRIPTION OF REQUEST
This PIRis to request $41,400 be appropriated from the general tax levy to augment the Visitors Center Revolving Fund
and allow for the proper operation and staffing levels to keep the Visitors Center open and stocked the expected seven
days a week, 362 days a year. Based on analysis of sales and staffing levels from the last two calendar years, the
proposed FY19 budget has been revised to reflect the optimal operations and staffing levels that are on par with other
town services in similar customer-serving roles, such as Recreation, the Community Center, and Cary Library.
The current budget includes approximately $118,000 for personnel and $109,000 for operating costs for a total of
$227,000. Projections for revenue sales from merchandise can fluctuate from year to year. Most retailers expect 50%
return on the cost of goods purchased, which for the Visitors Center would yield approximately $218,000; however,
given several variables, retailers also prepare projections for a decrease in sales. Anticipating a decrease in sales from
actuals in FY17 by 5% would yield approximately $185,000 in revenue which would result in an estimated shortfall of
$41,400 assuming all operations were maintained at their optimal level. Hence, the request to augment the Visitors
Center Revolving Fund to ensure that the Visitors Center operate at the expected level of service despite potential
fluctuations in sales revenue.
SERVICE IMPLICATION
If this PIR is not approved, itis recommended that the hours of operation of Visitors Center be reduced and
consideration be given to closing the Center one day a week and as well as an extended closure during the months of
January and February.
11/9/2017
L:\\2019 Budget\\Program Improvement Requests\\7000 Land Use, Inspection, Econ. Dev\\FY2019 PIR Submissions\\FY2019 LUHD Visitor Center Staffing
Total
Page 1 of 1
$0$0$0$0$0
10/20/2017 4:08:19 PM
$100,000
FY 2023
$100,000
Land Use, Health and D
FY 2022
Department:
FY 2021
FY 2020
$150,000$125,000$205,000$1,600,000$2,180,000
FY 2019
Project Name
(Department Head Signature required)
Parker Meadow Accessible Trail Construction$0$0$0$0$0Transportation Mitigation$100,000$100,000$100,000$100,000$500,000Parking Lot Consolidation and Repaving$0$0$105,000$1,500,000$1,605,000Hartwell
Area TMOD Plan Update$50,000$0$0$0$50,000Stone Building Analysis$0$25,000$0$0$25,000Conservation Land Acquisition$0$0$0$0$0
110301
Town of Lexington FY 2019-2023 Department Summary of Capital Improvement Projects
Priority
#
882981983
101910321037
Department Totals
Approval by:
Town of Lexington - FY 2019-FY 2023 Capital Improvement Projects
Parker Meadow Accessible Trail Construction12-Sep-13
Project Name:Date:
88216-Oct-17
Project ID Number:Revision Date:
Karen MullinsLand Use, Health and Dev1
Submitted By:Department:Priority
781-862-0500 x227kmullins@lexingtonma.gov
First Year Submission?Phone #:E-mail
Description of Project:
Justification/Benefit:
Impact if not completed:
Timeframe:Replace. Freq:
0Years
Stakeholders:
Operating Budget Impact:
Cost Analysis:
Funding Source:
LevyCPARevolvingState AidWaterSewerRecreationPrivateOther
Capital Funding Request
Recurring Cost
10/20/2017 4:08:42 PM
Town of Lexington - FY 2019-FY 2023 Capital Improvement Projects
Parker Meadow Accessible Trail Construction12-Sep-13
Project Name:Date:
88216-Oct-17
Project ID Number:Revision Date:
Karen MullinsLand Use, Health and Dev1
Submitted By:Department:Priority
781-862-0500 x227kmullins@lexingtonma.gov
First Year Submission?Phone #:E-mail
882
$0.00
20192020202120222023Totals
Maintenance Cycle
Site Acquisition
$0
$0$0$0$0
$0
0Years
Design/Engineer
$0$0$0$0$0
$0
Construction$0
$0$0$0$0$0
CPA Purpose
$0$0$0$0$0
Equipment
$0
Open Space
Contingency$0$0$0$0$0
$0
Recreation
Historic
Totals
$0$0$0$0$0$0
Housing
$0$0$0$0$0
CPA Amt. Req.
Basis of Cost Projection:
10/20/2017 4:08:43 PM
Town of Lexington - FY 2019-FY 2023 Capital Improvement Projects
Transportation Mitigation22-Sep-15
Project Name:Date:
98106-Sep-17
Project ID Number:Revision Date:
Aaron HenryLand Use, Health and Dev1
Priority
Submitted By:Department:
698-4562ahenry@lexingtonma.gov
First Year Submission?Phone #:E-mail
Description of Project:
Justification/Benefit:
Impact if not completed:
Timeframe:Replace. Freq:
0Years
Stakeholders:
Operating Budget Impact:
Cost Analysis:
Funding Source:
LevyCPARevolvingState AidWaterSewerRecreationPrivateOther
Capital Funding Request
Recurring Cost
981
$0.00
20192020202120222023Totals
Maintenance Cycle
Site Acquisition
$0$0$0$0$0
$0
0Years
Design/Engineer
$100,000$100,000$100,000$100,000$100,000
$500,000
Construction$0
$0$0$0$0$0 CPA Purpose
$0$0$0$0$0
Equipment$0
Open Space
$0$0$0$0$0
Contingency$0
Recreation
Historic
Totals$100,000$100,000$100,000$100,000$100,000$500,000
Housing
$0$0$0$0$0
CPA Amt. Req.
10/20/2017 4:08:43 PM
Town of Lexington - FY 2019-FY 2023 Capital Improvement Projects
Transportation Mitigation22-Sep-15
Project Name:Date:
98106-Sep-17
Project ID Number:Revision Date:
Aaron HenryLand Use, Health and Dev1
Priority
Submitted By:Department:
698-4562ahenry@lexingtonma.gov
First Year Submission?Phone #:E-mail
Basis of Cost Projection:
10/20/2017 4:08:43 PM
Town of Lexington - FY 2019-FY 2023 Capital Improvement Projects
Parking Lot Consolidation and Repaving30-Sep-15
Project Name:Date:
98316-Oct-16
Project ID Number:Revision Date:
Melisa TintocalisLand Use, Health and Dev0
Priority
Submitted By:Department:
781-698-4567mtintocalis@lexingtonma.gov
First Year Submission?Phone #:E-mail
Description of Project:
Justification/Benefit:
Impact if not completed:
Timeframe:Replace. Freq:
30Years
Stakeholders:
Operating Budget Impact:
Cost Analysis:
Funding Source:
LevyCPARevolvingState AidWaterSewerRecreationPrivateOther
Capital Funding Request
Recurring Cost
983
$0.00
20192020202120222023Totals
Maintenance Cycle
Site Acquisition
$0$0$0$0$0
$0
0Years
Design/Engineer
$0$0$65,000$0$0
$65,000
Construction$1,500,000
$0$0$0$1,500,000$0
CPA Purpose
$0$0$0$0$0
Equipment$0
Open Space
$0$0$40,000$0$0
Contingency$40,000
Recreation
Historic
Totals$0$0$105,000$1,500,000$0$1,605,000
Housing
$0$0$0$0$0
CPA Amt. Req.
Basis of Cost Projection:
10/20/2017 4:08:43 PM
Town of Lexington - FY 2019-FY 2023 Capital Improvement Projects
Hartwell Area TMOD Plan Update08-Sep-16
Project Name:Date:
101917-Oct-17
Project ID Number:Revision Date:
Aaron HenryLand Use, Health and Dev3
Priority
Submitted By:Department:
698-4562ahenry@lexingtonma.gov
First Year Submission?Phone #:E-mail
Description of Project:
Justification/Benefit:
Impact if not completed:
Timeframe:Replace. Freq:
0Years
Stakeholders:
Operating Budget Impact:
Cost Analysis:
Funding Source:
LevyCPARevolvingState AidWaterSewerRecreationPrivateOther
Capital Funding Request
Recurring Cost
1019
$0.00
20192020202120222023Totals
Maintenance Cycle
Site Acquisition
$0$0$0$0$0
$0
0Years
Design/Engineer
$50,000$0$0$0$0
$50,000
Construction$0
$0$0$0$0$0
CPA Purpose
$0$0$0$0$0
Equipment$0
Open Space
$0$0$0$0$0
Contingency$0
Recreation
Historic
Totals$50,000$0$0$0$0$50,000
Housing
$0$0$0$0$0
CPA Amt. Req.
Basis of Cost Projection:
10/20/2017 4:08:43 PM
Town of Lexington - FY 2019-FY 2023 Capital Improvement Projects
Stone Building Analysis17-Oct-16
Project Name:Date:
103220-Oct-17
Project ID Number:Revision Date:
Carol KowalskiLand Use, Health and Dev0
Priority
Submitted By:Department:
781-698-4561ckowalski@lexingtonma.gov
First Year Submission?Phone #:E-mail
Description of Project:
Justification/Benefit:
Impact if not completed:
Timeframe:Replace. Freq:
Years
Stakeholders:
Operating Budget Impact:
Cost Analysis:
Funding Source:
LevyCPARevolvingState AidWaterSewerRecreationPrivateOther
Capital Funding Request
Recurring Cost
1032
$0.00
20192020202120222023Totals
Maintenance Cycle
Site Acquisition
$0$0$0$0$0
$0
0Years
Design/Engineer
$0$25,000$0$0$0
$25,000
Construction
$0
$0$0$0$0$0 CPA Purpose
$0$0$0$0$0
Equipment$0
Open Space
Contingency$0$0$0$0$0
$0
Recreation
Historic
Totals$0$25,000$0$0$0$25,000
Housing
$0$25,000$0$0$0
CPA Amt. Req.
Basis of Cost Projection:
10/20/2017 4:08:43 PM
Town of Lexington - FY 2019-FY 2023 Capital Improvement Projects
Conservation Land Acquisition20-Oct-16
Project Name:Date:
103716-Oct-17
Project ID Number:Revision Date:
Conservation Commission/KarenLand Use, Health and Dev1
Priority
Submitted By:Department:
781-698-4501kmullins@lexingtonma.gov
First Year Submission?Phone #:E-mail
Description of Project:
Justification/Benefit:
Impact if not completed:
Timeframe:Replace. Freq:
0Years
Stakeholders:
Operating Budget Impact:
Cost Analysis:
Funding Source:
LevyCPARevolvingState AidWaterSewerRecreationPrivateOther
Capital Funding Request
Recurring Cost
1037
$0.00
20192020202120222023Totals
Maintenance Cycle
Site Acquisition
$0$0$0$0
$0
$0
Years
0
Design/Engineer
$0$0$0$0$0
$0
Construction$0
$0$0$0$0$0
CPA Purpose
Equipment$0$0$0$0$0
$0
Open Space
$0$0$0$0$0
Contingency$0
Recreation
Historic
Totals$0$0$0$0$0$0
Housing
$0$0$0$0$0
CPA Amt. Req.
Basis of Cost Projection:
10/20/2017 4:08:43 PM
Town Clerk
Requested Budget
Fiscal Year 2019
Submitted by:
Nathalie Rice, Town Clerk
Board of Selectmen Presentation
November 28, 2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Subprogram: 8500 Town Clerk
Program:8000General Government
Mission:
The Office of the Town Clerk serves as a primary provider of information and services to
the community and works closely with all Town departments and groups. The majority of
Town Clerk's Office services are driven by State and local statutes.
Budget Overview:
The FY2019 requested budget of the Town Clerk's Office is $508,838, representing a
increase of $22,352 or 4.59% from the FY2018 appropriation. Compensation increases
by $19,802 or 5.41%, and expenses increase by $2,550 or 2.12%. Both are primarily
linked to an increase in the number of elections from 2 to 3, plus 11 days of Early
Voting.
Departmental Goals
*Administration - Continue to provide important administrative services, including vital
records, records requests, voter registration, outreach to all board and committee
members, meeting postings, OML and Ethics outreach, business licensing, and
recording and archiving of decisions from the Board of Appeals, Planning Board and
Historic District Commission.
*Elections Administration - Administer town/State/Federal elections in compliance with
statutory requirements and regulation changes. Transition to new voting tabulation
system. Continue to refine Early Voting services in Fall 2018. Successfully relocate
voters in Precinct 9 to alternate location while Hastings school is under construction.
Strive to relocate polling areas from schools to municipal buildings.
*Vitals - Continue effective use of Commonwealth of MA Electronic Vital Records
Systems for births and deaths.
*Records and Archives - Complete the migration of historic documents to Town's
Laserfiche repository for public access. Expand use of Laserfiche for public and office
documents.
TC Summary11/20/2017
1
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Subprogram:8500 Town Clerk
Program:8000General Government
Budget Summary
FY2016FY2017FY2018FY2019Dollar Percent
Funding Sources ActualActualEstimateProjectedIncreaseIncrease
Tax Levy342,249$ 365,784$ 402,586$ 424,938$ 22,352$ 5.55%
Enterprise Funds (Indirects)-$ -$ -$ -$ -$ -
Directed Funding-$ -$ -$ -$ -$ -
Fees: Town Clerk34,825$ 36,478$ 35,900$ 35,900$ -$ -
Licenses & Permits: Town Clerk48,321$ 47,320$ 48,000$ 48,000$ -$ -
Total 8500 Town Clerk425,395$ 449,582$ 486,486$ 508,838$ 22,352$ 4.59%
FY2016FY2017FY2018FY2019Dollar Percent
Appropriation Summary ActualActualAppropriationRequestIncreaseIncrease
Compensation328,459$ 354,475$ 366,236$ 386,038$ 19,802$ 5.41%
Expenses96,936$ 95,107$ 120,250$ 122,800$ 2,550$ 2.12%
Total 8500 Town Clerk425,395$ 449,582$ 486,486$ 508,838$ 22,352$ 4.59%
FY2016FY2017FY2018FY2019Dollar Percent
Program SummaryActualActualAppropriationRequestIncreaseIncrease
Total 8510 Town Clerk Administration276,483$ 282,112$ 305,888$ 311,581$ 5,693$ 1.86%
Total 8520 Board of Registrars15,566$ 14,393$ 17,325$ 17,325$ -$ -
Total 8530 Elections97,533$ 133,077$ 113,650$ 132,800$ 19,150$ 16.85%
Total 8540 Records Management35,813$ 20,000$ 49,623$ 47,132$ (2,491)$ -5.02%
Total 8500 Town Clerk425,395$ 449,582$ 486,486$ 508,838$ 22,352$ 4.59%
FY2016FY2017FY2018FY2019Dollar Percent
Object Code Summary ActualActualAppropriationRequestIncreaseIncrease
Salaries & Wages322,350$ 343,620$ 357,636$ 372,038$ 14,402$ 4.03%
Overtime6,109$ 10,856$ 8,600$ 14,000$ 5,400$ 62.79%
Personal Services328,459$ 354,475$ 366,236$ 386,038$ 19,802$ 5.41%
Contractual Services86,432$ 85,835$ 106,600$ 109,300$ 2,700$ 2.53%
Utilities1,500$ 1,500$ 3,500$ 3,000$ (500)$ -14.29%
Supplies8,804$ 7,772$ 10,050$ 10,400$ 350$ 3.48%
Small Capital200$ -$ 100$ 100$ -$ -
Expenses96,936$ 95,107$ 120,250$ 122,800$ 2,550$ 2.12%
Total 8500 Town Clerk425,395$ 449,582$ 486,486$ 508,838$ 22,352$ 4.59%
TC Summary11/20/2017
2
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Subprogram: 8500 Town Clerk
Program: 8000General Government
tFY2016FY2017FY2018FY2019
Authorized/Appropriated S
BudgetBudgetBudgetRequest
Town Clerk1111
Assistant Town Clerk1111
Administrative Assistant1111
1
1.031.031.231.23
Municipal Assistant
Archivist/Records Manager0.460.460.460.46
4.494.494.694.69
Total FTE
Total FT/PT3 FT/ 3 PT 3 FT/ 3 PT 3 FT/ 3 PT 3 FT/ 3 PT
1
Municipal Assistant hours increased in FY2018.
3
Authorized Staffing11/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Program: 8000General GovernmentSubprogram: 8500 Town Clerk
Element:8510Town Clerk Administration
Budget Description:
The FY2019 Town Clerk Administration budget request reflects an overall increase of $5,693, or
1.86%, which is comprised of an increase in compensation of $5,943 or 2.07% for contractually
obligated step increases and cost of living adjustments, and a decrease in expenses of $250 or
1.38%. FY2019 Compensation does not include any estimate of prospective cost of living
increases for contracts expiring on or before June 30, 2018. Funds for prospective increases are
captured in the Salary Adjustment account within the Town Manager’s budget.
The Town Clerk acts as the Town's recording officer, registrar of vital statistics, and chief election
official. The Town Clerk certifies official actions of the Town--including Town Meeting bylaw
adoption and appropriations--signs notes for borrowing and certifies official documents. The Town
Clerk also registers all vital events within Lexington, including birth, marriage and death records to
provide a basis for the Commonwealth's central vital records system. The Town Clerk is the keeper
of the seal, administers the oath of office to elected and appointed members of boards and
committees; maintains records of adopted municipal codes, regulations, bylaws, oaths of office,
resignations, appointments, and submits general bylaws and zoning bylaws to the Attorney General
for approval. Staff issue licenses and permits and serve as central information point for the Town.
Requested funding maintains staffing levels, staff development, annual bond insurance for the
Town Clerk and Assistant Town Clerk, annual licensing of dogs, and general office operations.
Budget Data (by Object Code)
FY2016FY2017FY2018FY2019Dollar Percent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
51110REGULAR WAGES220,728$ 226,793$ 229,828$ 234,914$ 5,086$ 2.21%
51150REGULAR P/T WAGES43,358$ 44,815$ 57,960$ 58,817$ 857$ 1.48%
Subtotal Compensation264,086$ 271,608$ 287,788$ 293,731$ 5,943$ 2.07%
52110CONTRACTUAL SERVICES4,738$ 3,544$ 4,200$ 4,200$ -$ -
52182LEASE AGREEMENTS2,543$ 2,783$ 3,700$ 3,500$ (200)$ -5.41%
52183MILEAGE-$ -$ -$ -$ -
52184BINDING & ARCHIVING-$ -$ 100$ 100$ -$ -
52186PROFESSIONAL DEVELOPMENT-$ 75$ 2,500$ 2,500$ -$ -
52187TRAVEL379$ 145$ 500$ 500$ -$ -
52188SEMINARS637$ 210$ 3,800$ 3,800$ -$ -
54100SUPPLIES1,592$ 1,199$ 900$ 900$ -$ -
54111OFFICE SUPPLIES2,113$ 2,250$ 1,800$ 1,800$ -$ -
54113MEMBERSHIP/DUES395$ 298$ 600$ 550$ (50)$ -8.33%
Subtotal Expenses12,397$ 10,504$ 18,100$ 17,850$ (250)$ -1.38%
Total 8510 Town Clerk Administration276,483$ 282,112$ 305,888$ 311,581$ 5,693$ 1.86%
8510 - Town Clerk Admin411/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Subprogram: 8500 Town Clerk
Program: 8000General Government
Element:8520Board of Registrars
Budget Description:
The FY2019 Board of Registers budget is level-funded, for both compensation and expenses.
Registrar stipends remain the same for the 3 appointed Registrars.
Registrars, appointed by the Board of Selectmen, are responsible for promoting voter
registration, maintaining voter records, and ruling on voter eligibility. Annual voter
confirmation mailing is conducted along with removal of voters from the voting list in
accordance with state statute. The Annual Town Census and printing of the annual List of
Residents is funded through this element. Notification to voters not responding to annual
census is also funded here.
Budget Data (by Object Code)
FY2016FY2017FY2018FY2019Dollar Percent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
51110REGULAR WAGES-$ -$ -$ -$ -$ -
51512STIPENDS956$ 832$ 825$ 825$ -$ -
Subtotal Compensation956$ 832$ 825$ 825$ $ --
52110CONTRACTUAL SERVICES14,249$ 13,478$ 15,000$ 15,000$ -$ -
52185POSTAGE-$ -$ -$ -
54100SUPPLIES361$ 84$ 1,500$ 1,500$ -$ -
Subtotal Expenses14,610$ 13,562$ 16,500$ 16,500$ -$ -
Total 8520 Board of Registrars15,566$ 14,393$ 17,325$ 17,325$ -$ -
8520 - Registrar511/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Subprogram: 8500 Town Clerk
Program: 8000General Government
Element:8530Elections
Budget Description:
The FY2019 Elections budget reflects an overall increase of $19,150 or 16,85%, due entirely
to the increase in the number of administered elections from 2 to 3, plus 11 days of Early
Voting. Compensation increases by $16,350 or 35.82% due to a larger need for election
workers and staff overtime support. Expenses increase $2,800 or 4.12%, which reflects a
larger need for police details, offset by reduced printing costs and free maintenance on new
tabulators in FY2019 and FY2020.
Elections administration includes conduct of local, state and national elections, including 11
days of early voting for all State Elections, with associated monitoring of candidate
certifications, referenda and initiative petitions. Staff provide information on campaign finance
law, election procedures, ballot initiatives, and voter information. Election preparations are
coordinated with, and supported by, various town departments including Public Works, Police,
Fire, and Facilities, as well as Schools.
Budget Data (by Object Code)
FY2016FY2017FY2018FY2019Dollar Percent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
51110REGULAR WAGES-$ -$ -$ -$ -$ -
51130OVERTIME6,109$ 10,856$ 8,600$ 14,000$ 5,400$ 62.79%
51151SEASONAL P/T WAGES32,324$ 58,393$ 37,050$ 48,000$ 10,950$ 29.55%
Subtotal Compensation38,433$ 69,249$ 45,650$ 62,000$ 16,350$ 35.82%
52110CONTRACTUAL SERVICES8,247$ 10,540$ 9,500$ 9,000$ (500)$ -5.26%
52111PRINTING/FORMS24,902$ 13,903$ 23,600$ 17,000$ (6,600)$ -27.97%
52127POLICE DETAILS14,195$ 27,114$ 19,300$ 30,000$ 10,700$ 55.44%
52142EQUIP/SERVICE-$ 37$ 500$ 200$ (300)$ -60.00%
52180CATERING/MEALS1,691$ 2,481$ 500$ 500$ -$ -
52183MILEAGE43$ 232$ 200$ 200$ -$ -
52185POSTAGE6,014$ 4,654$ 8,500$ 8,100$ (400)$ -4.71%
52207CELLPHONES/PAGERS1,500$ 1,500$ 3,500$ 3,000$ (500)$ -14.29%
54100SUPPLIES2,495$ 2,789$ 1,400$ 1,600$ 200$ 14.29%
54111OFFICE SUPPLIES13$ 379$ 1,000$ 1,200$ 200$ 20.00%
54113MEMBERSHIP/DUES-$ 200$ -$ -$ -
Subtotal Expenses59,100$ 63,829$ 68,000$ 70,800$ 2,800$ 4.12%
Total 8530 Elections97,533$ 133,077$ 113,650$ 132,800$ 19,150$ 16.85%
8530 - Elections611/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Subprogram: 8500 Town Clerk
Program: 8000General Government
Element:8540Archives & Records Management
Budget Description:
The FY2019 Archives & Records Management budget reflects a decrease of $2,491 or 5.02%.
Compensation decreases by $2,491 or 7.79% due to staff turnover; expenses are level-funded.
Archives and Records Management addresses inventory and retention of records and documents,
proper maintenance and storage of records, preservation of documents, and public access to public
records and information. Requested FY2019 funding covers annual updates to Code of Lexington,
electronic document management, confidential records shredding contractual services, contractual
archival services, and limited document treatment and microfilming.
Budget Data (by Object Code)
FY2016FY2017FY2018FY2019Dollar Percent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
51150REGULAR P/T WAGES24,984$ 12,787$ 31,973$ 29,482$ (2,491)$ -7.79%
Subtotal Compensation24,984$ 12,787$ 31,973$ 29,482$ (2,491)$ -7.79%
52110CONTRACTUAL SERVICES579$ 1,790$ 2,000$ 2,000$ -$ -
52111PRINTING/FORMS-$ -$ -$ -$ -
52120PROFESSIONAL SERVICES5,215$ 4,850$ 6,000$ 6,000$ -$ -
52142EQUIP/SERVICE-$ -$ 150$ 150$ -$ -
52183MILEAGE-$ -$ 100$ 100$ -$ -
52184BINDING AND ARCHIVING3,000$ -$ 4,500$ 4,500$ -$ -
52186PROFESSIONAL DEVELOPMENT-$ -$ 750$ 750$ -$ -
52187TRAVEL-$ -$ 200$ 200$ -$ -
52188SEMINARS-$ -$ 1,000$ 1,000$ -$ -
54100SUPPLIES1,041$ -$ 2,000$ 2,000$ -$ -
54111OFFICE SUPPLIES279$ 38$ 200$ 200$ -$ -
54113MEMBERSHIP/DUES515$ 535$ 650$ 650$ -$ -
54500SMALL EQUIPMENT200$ -$ 100$ 100$ -$ -
Subtotal Expenses10,829$ 7,213$ 17,650$ 17,650$ -$ 0.00%
Total 8540 Records Management35,813$ 20,000$ 49,623$ 47,132$ (2,491)$ -5.02%
8540 - Records Management711/20/2017
Total
Page 1 of 1
10/20/2017 8:17:09 AM
$20,000
$20,000
FY 2023
Town Clerk
FY 2022
Department:
FY 2021
FY 2020
$20,000$20,000$20,000$20,000$100,000
FY 2019
Project Name
(Department Head Signature required)
Archives & Records Management/Records Conser$20,000$20,000$20,000$20,000$100,000
Town of Lexington FY 2019-2023 Department Summary of Capital Improvement Projects
Priority
#
307
Department Totals
Approval by:
Town of Lexington - FY 2019-FY 2023 Capital Improvement Projects
Archives & Records Management/Records Conservation & Preservation15-Sep-08
Project Name:Date:
30708-Sep-17
Project ID Number:Revision Date:
Nathalie RiceTown Clerk
Submitted By:Department:Priority
781-698-4558nrice@lexingtonma.gov
First Year Submission?Phone #:E-mail
Description of Project:
Justification/Benefit:
Impact if not completed:
Timeframe:Replace. Freq:
Years
1
Stakeholders:
Operating Budget Impact:
Cost Analysis:
Funding Source:
LevyCPARevolvingState AidWaterSewerRecreationPrivateOther
Capital Funding Request
Recurring Cost
307
$0.00
20192020202120222023Totals
Maintenance Cycle
Site Acquisition
$0$0$0$0$0
$0
0Years
Design/Engineer
$20,000$20,000$20,000$20,000$20,000
$100,000
Construction
$0
$0$0$0$0$0 CPA Purpose
$0$0$0$0$0
Equipment$0
Open Space
Contingency$0$0$0$0$0
$0
Recreation
Historic
Totals
$20,000$20,000$20,000$20,000$20,000$100,000
Housing
$20,000$20,000$20,000$20,000$20,000
CPA Amt. Req.
Basis of Cost Projection:
10/20/2017 8:17:36 AM
Information Technology
Requested Budget
Fiscal Year 2019
Submitted by:
Tom Case, Chief Information Officer
Board of Selectmen Presentation
November 28, 2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Subprogram: 8600 Information Technology
Program:8000General Government
Mission:
The Information Technology (IT) Department's mission is to provide high-quality, cost-effective
technology and services to Town administration and staff so that they can best serve the
citizens of the Town of Lexington; and, to provide effective web services to employees and
residents to facilitate both the dissemination and collection of information by town government.
Budget Overview:
Note: This section is designed for department heads to: a) discuss departmental responsibilities, b) discuss significant program issues and c) explain increases in
The FY2019 budget request for the ITDepartment reflects an increase of $290,702 or 14.79%
their budget requests.
over the FY2018 budget. Compensation is increasing$23,077 or 2.86%, which reflects step
increases and approved cost of living adjustments. Expenses are increasing $267,625 or
23.11%. The major factors driving the increase in the expense budget are softwareand
hardware maintenance contracts, an increase in network core support and an increase in
contractual services scheduled for FY2018.
The Information Techlology departmentsupports, maintains and manages Townwide business-
related technology. IT maintains the technology serving all municipal departments. The
department supports town wide core services including the financial system (MUNIS), time
keeping (NovaTime), document management (Laserfiche), facilities maintenance and
management technology, emergency management web sites and services, and VoIP
telephone systems. IT maintains the infrastructure and security of the network core and co-
manages the town wide area network for municipal and school departments. The department
manages municipal technology purchases and performs the installations and maintenance of
Town IT equipment and services. Information Technology staff also provide support and
training for end-users.
IT Summary111/20/2017
Departmental Goals:
1. Maximize the value of current systems
a. Laserfiche
b. ViewPermit
c. MUNIS
2. Continue to invest in the Town's IT infrastructure
a. Implement recommendations from the network assessment
b. Implement recommendations from the cybersecurity assessment
3. Focus on future visioning for IT
a. Embrace "cloud first"
b. Hosting and replatforming of core systems (VoIP, ViewPermit, MUNIS,
Vision, Laserfiche)
c. Unified communication
d. Disaster Recovery(DR) planning and hosting
Program Improvement Requests:FY2019
Request
$ 39,000
Gartner Professional Services
Unmanned Aerial System $ 7,950
Total 8500 Town Clerk by type of request46,950$
Compensation
Benefits
Expenses $ 46,950
Total 8500 Town Clerk by category of spending$46,950
IT Summary211/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Program:8000General GovernmentSubprogram: 8600 Information Technology
Budget Summary
FY2016FY2017FY2018FY2019Dollar Percent
Funding Sources
ActualActualEstimateRequestIncreaseIncrease
Tax Levy1,558,691$ 1,648,516$ 1,850,675$ 2,141,377$ 290,702$ 15.71%
Enterprise Funds (Indirects)61,619$ 63,468$ 115,217$ 115,217$ -$ -
Total 8600 Information Technology1,620,310$ 1,711,984$ 1,965,892$ 2,256,594$ 290,702$ 14.79%
FY2016FY2017FY2018FY2019Dollar Percent
Appropriation Summary
ActualActualAppropriationRequestIncreaseIncrease
Compensation684,694$ 727,551$ 807,817$ 830,894$ 23,077$ 2.86%
Expenses935,616$ 984,433$ 1,158,075$ 1,425,700$ 267,625$ 23.11%
Total 8600 Information Technology1,620,310$ 1,711,984$ 1,965,892$ 2,256,594$ 290,702$ 14.79%
FY2016FY2017FY2018FY2019Dollar Percent
Program Summary
ActualActualAppropriationRequestIncreaseIncrease
Total 8610 IT Administration1,620,310$ 1,711,984$ 1,965,892$ 2,256,594$ 290,702$ 14.79%
Total 8600 Information Technology1,620,310$ 1,711,984$ 1,965,892$ 2,256,594$ 290,702$ 14.79%
FY2016FY2017FY2018FY2019Dollar Percent
Object Code Summary ActualActualAppropriationRequestIncreaseIncrease
Salaries & Wages683,772$ 725,307$ 804,017$ 827,094$ 23,077$ 2.87%
Overtime922$ 2,244$ 3,800$ 3,800$ -$ -
Personal Services684,694$ 727,551$ 807,817$ 830,894$$23,0772.86%
Contractual Services707,271$ 718,914$ 865,575$ 1,122,000$ 256,425$ 29.62%
Utilities69,141$ 85,663$ 112,000$ 115,000$ 3,000$ 2.68%
Supplies27,288$ 15,545$ 26,500$ 25,700$ (800)$ -3.02%
$ 163,000$ 9,000$ 5.84%
Small Capital131,916$ 164,311$ 154,000
Expenses935,616$ 984,433$ 1,158,075$ 1,425,700$$267,62523.11%
Total 8600 Information Technology1,620,310$ 1,711,984$ 1,965,892$ 2,256,594$ 290,702$ 14.79%
IT Summary311/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Program: 8000General Government
Subprogram: 8600 Information Technology
Authorized/Appropriated Staffing
FY2016FY2017FY2018FY2019
BudgetBudgetBudgetRequest
Chief Information Officer1111
Information Technology Director1111
1.81.822
Project Manager
Network Administrator1111
GIS/Database Administrator1111
Support Technician1111
Systems & Applications Admin1111
Webmaster2222
9.89.81010
Total FTE
Total FT/PT9 FT/1 PT9 FT/1 PT10 FT10FT
Authorized Staffing411/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Subprogram: 8600 Information Technology
Program: 8000General Government
Element:8610IT Administration
Budget Description:
The Information Technology FY2019 budget request reflects a $290,702 or 14.79% increase over
the FY2018 budget. Compensation increases by $23,077, or 2.86%.
The proposed expenses budget reflects an overall increase of $267,625 or 23.11%. Notable
changes from last year's budget include the growing cost of software maintenance (52190),
hardware maintenance (52191) and utilities (52200). Software maintenance increases of $124,425
are due to both the support costs for existing software and the addition of new software solutions.
The addition of the new public safety computer aided dispatch (CAD) system increases software
support by $54,000. The remaining top contributors toward the increase are higher support costs
for MUNIS, increases in work order management software costs, increases in permitting software
costs, the addition of network and security management software, and increases in VoIP (Voice
over Internet Protocol) support reflecting the addition of buildings to the VoIP system. There were
some cost reductions for discontinued software and services.
The increase of $94,000 in comm/network (52192) reflects the cost to support the Town's core
network. Through the RFP process, we learned that our prior funding was insufficient to properly
support the infrastructure in a secure and stable manor.
The increase of $44,000 in Contractual Services (52110) includes services to achieve the upgrades
of numerous core applications (VMWare, Vision, ViewPoint, Microsoft systems) and to perform
annual assessments and audits (Cybersecurity, Network, Wireless, Active Directory, Exchange).
Some small increases in other objects (Travel, Professional Development, Seminars and Mobile
Services) reflect the increased support needs for new departmental personnel.
8610 - IT Administration511/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Budget Data (by Object Code)
FY2016FY2017FY2018FY2019Dollar Percent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
51110REG WAGES683,772$ 725,307$ 804,017$ 827,094$ 23,077$ 2.87%
51130OVERTIME922$ 2,244$ 3,800$ 3,800$ -$ -
Subtotal Compensation684,694$ 727,551$ 807,817$ 830,894$ 23,077$ 2.86%
52110CONT SVCS103,366$ 75,556$ 100,000$ 120,000$ 20,000$ 20.00%
52111PRINTING/FORMS55$ -$ 500$ 500$ -$ -
52120PROF SVCS-$ 11,262$ -$ -$ -$ -
52128ADVERTISING 3,270$ 2,878$ 1,000$ 1,000$ -$ -
52152EQUIP RENTAL-$ -$ -$ -$ -$ -
52183MILEAGE55$ 409$ 1,000$ 1,000$ -$ -
52186PROF DEV13,151$ 9,580$ 15,000$ 15,000$ -$ -
52187TRAVEL1,189$ 1,343$ 6,500$ 12,500$ 6,000$ 92.31%
52188SEMINARS1,230$ 1,069$ 7,000$ 12,000$ 5,000$ 71.43%
52190SOFTWARE MAINT470,946$ 505,643$ 600,575$ 725,000$ 124,425$ 20.72%
52191HARDWARE MAINT25,637$ 37,898$ 53,000$ 60,000$ 7,000$ 13.21%
52192COMM/NETWORK88,371$ 73,276$ 81,000$ 175,000$ 94,000$ 116.05%
52200UTILITIES62,662$ 65,432$ 92,000$ 90,000$ (2,000)$ -2.17%
52207MOBILE SERVICES6,480$ 20,231$ 20,000$ 25,000$ 5,000$ 25.00%
54100SUPPLIES23,222$ 11,640$ 20,000$ 20,000$ -$ -
54111OFFICE SUPPLY1,713$ 1,706$ 1,500$ 1,700$ 200$ 13.33%
54113MEMBERSHIPS/DUES1,090$ 300$ 3,000$ 2,000$ (1,000)$ -33.33%
54160SAFETY EQUIP & CLOTHING1,264$ 1,900$ 2,000$ 2,000$ -$ -
54500SMALL EQUIPMENT514$ -$ 3,000$ 1,000$ (2,000)$ -66.67%
54700LAN HARDWARE19,655$ 28,869$ 26,000$ 35,000$ 9,000$ 34.62%
54701PC HARDWARE79,460$ 85,966$ 70,000$ 70,000$ -$ -
54702LAN SOFTWARE5,400$ 15,795$ 18,000$ 20,000$ 2,000$ 11.11%
54703PC SOFTWARE200$ 8,794$ 8,000$ 10,000$ 2,000$ 25.00%
54704LAN PERIPHERALS11,289$ 10,790$ 12,000$ 12,000$ -$ -
54705PC PERIPHERALS11,116$ 9,974$ 10,000$ 10,000$ -$ -
54706OFFICE EQUIP4,283$ 4,123$ 7,000$ 5,000$ (2,000)$ -28.57%
Subtotal Expenses935,616$ 984,433$ 1,158,075$ 1,425,700$ 267,625$ 23.11%
Total 8610 IT Administration1,620,310$ 1,711,984$ 1,965,892$ 2,256,594$ 290,702$ 14.79%
8610 - IT Administration611/20/2017
FY2019 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority:1 of 2
Department:Information Technology (formerly Information Services)
Program:8600 - General Government
Element:8610 - IT Administration
Accounting Dept #:10015502
Supplemental Title:Gartner Professional Services
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the requests and create
a prioritized list.
REQUESTED PROGRAM IMPROVEMENT FUNDING
ObjectObjectOne-Time CostOngoing Annual CostTOTAL
CodeDescription(FY2019 & Future)(FY2019 Only)
FY2019 Request
Compensation$0
$0
$0
Benefits$0
Expenses$0
52120Professional Serv$39,000
$39,000
$0
$0
$0
TOTAL$0$39,000$39,000
PURPOSE / DESCRIPTION OF REQUEST
This PIR requests anannual subscription to Gartner Research's "Gartner for IT Leaders" program. Gartner is widely
recognized as an industry leader in IT industry intelligence and research. This subscription would provide the IT
department unmetered access to Gartner's core and role specific IT research, unlimited access to Gartner's topical
analysts and experts, topical webinars, Gartner Summit events (1 free per year), as well as their libraries of
methodologies, toolkits, templates and benchmarks (for instance, policy models, IT Standard Operating Procedures, best
practices). Also included is access to Gartner reviews of current and upcoming IT contracts to optimize terms and
pricing.
SERVICE IMPLICATION
The subscriptionwould benefit the IT team and enhance the overall quality of work product by delivering:
Cost Savings -Through reviews of contracts and pricing to optimizeto industry best pricing and terms
Time Savings -Access to the right information on products and suppliers
Accelerated Project Delivery -Leverage best approaches through industry proven frameworks
Reduce Risk -Leverage industry intelligence to partner with industry leading partners and suppliers
Reduce Risk -Leverage best practices that have been tested and proven
Professional Development -Access to analysts and webinars useable throughout the IT organization
Decision Quality -Make decisions backed by industry leading IT research and access to analyst expertise
11/9/2017
L:\\2019 Budget\\Program Improvement Requests\\8600 Information Services\\FY2019 Submissions\\FY2019 Gartner PIR
FY2019 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority:2 of 2
Department:Information Technology
Program:8000 - General Government
Element:8610 - IT Administration
Accounting Dept #:10015502
Supplemental Title:Unmanned Aerial System
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the requests and create
a prioritized list.
REQUESTED PROGRAM IMPROVEMENT FUNDING
ObjectObjectOne-Time CostOngoing Annual CostTOTAL
CodeDescription(FY2019 & Future)(FY2019 Only)
FY2019 Request
Compensation$0
$0
$0
Benefits$0
Expenses$0
54500 SMALL EQUIPMENT$6,000
$6,000
54113 MEMBERSHIP/DUES/LIC$300$150$450
54703 PC SOFTWARE$1,500
$1,500
$0
TOTAL$6,300$1,650$7,950
PURPOSE / DESCRIPTION OF REQUEST
Purchaseof2UAV(UnmannedAerialVehicles)
1.2 UAVs,withAccessories$6,000
2.Drone2Map softwaresubscription$1,500
3.FAAPart107knowledgeTest ͻwĻƒƚƷĻPilotAirman/ĻƩƷźŅźĭğƷĻͼ$150/operator(goodfor2years)
ThepurchaseandutilizationofUAVsintheTownwillsupportabroadspectrumofcurrentdataandimagecollectionneeds.Itwill
alsodevelopaknowledgebaseintheTowntodeliveronfutureserviceneeds.Immediateserviceimplicationsaredescribed
below.
SERVICE IMPLICATION
UseofaUAVwouldenhancethequalityofdataforusebyallTowndepartmentsandprovidequick,efficientandsaferdata
collection.
ImproveAccuracy Collectingmoreaccuratebuilding/developmentdatatomaintainAssessingrecords&parcelmapsand
identifypotentialencroachment,duetodevelopmentinwetlandsandconservationland.
DecisionQuality ExpediteGISupdateswithmoretimelyandusefuldata,fordecisionmakingpurposesduringthecourseofthe
constructionordevelopment
CostSavings CreateaccuraterecordsforCemeteryplanstoreplacehanddrawnmapsofcemeteryplotsinhousewithoutneed
foracontractor.Abilitytocollectsimilartypesofdataquicklyandaccurately.
RecordKeepingImprovement Documentstructuralchangesduetoconstructionastheyoccurforfuturereference.
SimilartypesofdatacollectionistouseUAVtoaccuratelymeasurevolumeofcompostforsaleatcompostfacility.
ReduceSafetyRisks InspectionsofTownownedstructures(Schoolroofsortowers)orwetlandareasthataredifficulttoaccess
duringinspectionsorsnoworotherweatherrelatedemergencies.
PublicEventsLogisticalPlanning Documenteventsforhistoricalrecord(Patriot'sDayorothereventsorparades)forlogistical
planningforfutureevents
MarketingofTownServices WebmasterwouldusethedronetocollectaerialimageryfortheTown'swebsiteand
ImageryfromabroaderprospectiveallowvisitorsandresidentstolearnaboutLexington,andwheretofindservices.Keepup
withIndustryStandard Developaccurate3DimageryusingtheDrone2Mapsoftwarethatcanbeusedincombinationwiththe
GISdata,tolocatebuildingsandservices.
11/9/2017
L:\\2019 Budget\\Program Improvement Requests\\8600 Information Services\\FY2019 Submissions\\FY2019 Unmanned Aerial System- Program Improvement Form
Total
Page 1 of 1
$0
10/20/2017 8:31:11 AM
$470,000
FY 2023
$120,000$100,000$100,000$150,000
IT/IS
FY 2022
Department:
FY 2021
FY 2020
$890,000$805,000$530,000$460,000$3,155,000
FY 2019
Project Name
(Department Head Signature required)
Phone Systems & Unified Communication$0$0$150,000$120,000$390,000Network Core Equipment Replacement$350,000$250,000$0$180,000$780,000Municipal Technology Improvement Program$200,000$150,000$85,000$85
,000$620,000Network Redundancy & Improvement Plan$0$330,000$220,000$0$650,000Application Implementation$340,000$75,000$75,000$75,000$715,000
11111
Town of Lexington FY 2019-2023 Department Summary of Capital Improvement Projects
Priority
#
553556708855
1054
Department Totals
Approval by:
Town of Lexington - FY 2019-FY 2023 Capital Improvement Projects
Phone Systems & Unified Communication15-Oct-08
Project Name:Date:
55311-Sep-17
Project ID Number:Revision Date:
Dorinda GoodmanIT/IS1
Submitted By:Department:Priority
781-698-4611dgoodman@lexingtonma.gov
First Year Submission?Phone #:E-mail
Description of Project:
Justification/Benefit:
Impact if not completed:
Timeframe:Replace. Freq:
Years
Stakeholders:
Operating Budget Impact:
Cost Analysis:
Funding Source:
LevyCPARevolvingState AidWaterSewerRecreationPrivateOther
Capital Funding Request
Recurring Cost
553
20192020202120222023Totals
Maintenance Cycle
Site Acquisition
$0$0$0$0$0
$0
Years
Design/Engineer
$0$0$40,000$20,000$20,000
$80,000
Construction$0
$0$0$0$0$0
CPA Purpose
$0$0$100,000$100,000$100,000
Equipment$300,000
Open Space
$0$0$10,000$0$0
Contingency$10,000
Recreation
Historic
Totals$0$0$150,000$120,000$120,000$390,000
Housing
$0$0$0$0$0
CPA Amt. Req.
Basis of Cost Projection:
10/20/2017 8:31:32 AM
Town of Lexington - FY 2019-FY 2023 Capital Improvement Projects
Network Core Equipment Replacement14-Oct-08
Project Name:Date:
55611-Sep-17
Project ID Number:Revision Date:
Dorinda GoodmanIT/IS1
Priority
Submitted By:Department:
781-698-4611dgoodman@lexingtonma.gov
First Year Submission?Phone #:E-mail
Description of Project:
Justification/Benefit:
Impact if not completed:
Timeframe:Replace. Freq:
5Years
Stakeholders:
Operating Budget Impact:
Cost Analysis:
Funding Source:
LevyCPARevolvingState AidWaterSewerRecreationPrivateOther
Capital Funding Request
Recurring Cost
10/20/2017 8:31:32 AM
Town of Lexington - FY 2019-FY 2023 Capital Improvement Projects
Network Core Equipment Replacement14-Oct-08
Project Name:Date:
55611-Sep-17
Project ID Number:Revision Date:
Dorinda GoodmanIT/IS1
Priority
Submitted By:Department:
781-698-4611dgoodman@lexingtonma.gov
First Year Submission?Phone #:E-mail
556
20192020202120222023Totals
Maintenance Cycle
Site Acquisition
$0
$0$0$0$0
$0
1Years
Design/Engineer
$50,000$50,000$0$20,000$0
$120,000
Construction$0
$0$0$0$0$0
CPA Purpose
$300,000$200,000$0$160,000$0
Equipment
$660,000
Open Space
Contingency$0$0$0$0$0
$0
Recreation
Historic
Totals
$350,000$250,000$0$180,000$0$780,000
Housing
$0$0$0$0$0
CPA Amt. Req.
Basis of Cost Projection:
10/20/2017 8:31:32 AM
Town of Lexington - FY 2019-FY 2023 Capital Improvement Projects
Municipal Technology Improvement Program20-Oct-10
Project Name:Date:
70811-Sep-17
Project ID Number:Revision Date:
Dorinda GoodmanIT/IS1
Priority
Submitted By:Department:
781-698-4611dgoodman@lexingtonma.gov
First Year Submission?Phone #:E-mail
Description of Project:
Justification/Benefit:
Impact if not completed:
Timeframe:Replace. Freq:
5Years
Stakeholders:
Operating Budget Impact:
Cost Analysis:
Funding Source:
LevyCPARevolvingState AidWaterSewerRecreationPrivateOther
Capital Funding Request
Recurring Cost
708
20192020202120222023Totals
Maintenance Cycle
Site Acquisition
$0$0$0$0$0
$0
Years
Design/Engineer
$30,000$20,000$15,000$15,000$0
$80,000
Construction$0
$0$0$0$0$0
CPA Purpose
$150,000$120,000$60,000$60,000$100,000
Equipment$490,000
Open Space
$20,000$10,000$10,000$10,000$0
Contingency$50,000
Recreation
Historic
Totals$200,000$150,000$85,000$85,000$100,000$620,000
Housing
$0$0$0$0$0
CPA Amt. Req.
Basis of Cost Projection:
10/20/2017 8:31:32 AM
Town of Lexington - FY 2019-FY 2023 Capital Improvement Projects
Municipal Technology Improvement Program20-Oct-10
Project Name:Date:
70811-Sep-17
Project ID Number:Revision Date:
Dorinda GoodmanIT/IS1
Priority
Submitted By:Department:
781-698-4611dgoodman@lexingtonma.gov
First Year Submission?Phone #:E-mail
10/20/2017 8:31:32 AM
Town of Lexington - FY 2019-FY 2023 Capital Improvement Projects
Network Redundancy & Improvement Plan17-Sep-12
Project Name:Date:
85511-Sep-17
Project ID Number:Revision Date:
Dorinda GoodmanIT/IS1
Priority
Submitted By:Department:
781-698-4611dgoodman@lexingtonma.gov
First Year Submission?Phone #:E-mail
Description of Project:
Justification/Benefit:
Impact if not completed:
Timeframe:Replace. Freq:
0Years
Stakeholders:
Operating Budget Impact:
Cost Analysis:
Funding Source:
LevyCPARevolvingState AidWaterSewerRecreationPrivateOther
Capital Funding Request
Recurring Cost
855
$3,000.00
20192020202120222023Totals
Maintenance Cycle
Site Acquisition
$0$0$0$0
$0
$0
1Years
Design/Engineer
$0$0$0$0$0
$0
Construction$0
$0$0$0$0$0 CPA Purpose
$0$300,000$200,000$0$100,000
Equipment$600,000
Open Space
$0$30,000$20,000$0$0
Contingency$50,000
Recreation
Historic
Totals$0$330,000$220,000$0$100,000$650,000
Housing
$0$0$0$0$0
CPA Amt. Req.
Basis of Cost Projection:
10/20/2017 8:31:32 AM
Town of Lexington - FY 2019-FY 2023 Capital Improvement Projects
Network Redundancy & Improvement Plan17-Sep-12
Project Name:Date:
85511-Sep-17
Project ID Number:Revision Date:
Dorinda GoodmanIT/IS1
Priority
Submitted By:Department:
781-698-4611dgoodman@lexingtonma.gov
First Year Submission?Phone #:E-mail
10/20/2017 8:31:32 AM
Town of Lexington - FY 2019-FY 2023 Capital Improvement Projects
Application Implementation07-Sep-17
Project Name:Date:
105404-Oct-17
Project ID Number:Revision Date:
Dorinda GoodmanIT/IS1
Priority
Submitted By:Department:
781-698-4611dgoodman@lexingtonma.gov
First Year Submission?Phone #:E-mail
Description of Project:
Justification/Benefit:
Impact if not completed:
Timeframe:Replace. Freq:
0Years
Stakeholders:
Operating Budget Impact:
Cost Analysis:
10/20/2017 8:31:32 AM
Town of Lexington - FY 2019-FY 2023 Capital Improvement Projects
Application Implementation07-Sep-17
Project Name:Date:
105404-Oct-17
Project ID Number:Revision Date:
Dorinda GoodmanIT/IS1
Priority
Submitted By:Department:
781-698-4611dgoodman@lexingtonma.gov
First Year Submission?Phone #:E-mail
Funding Source:
LevyCPARevolvingState AidWaterSewerRecreationPrivateOther
Capital Funding Request
Recurring Cost
1054
$35,000.00
20192020202120222023Totals
Maintenance Cycle
Site Acquisition
$0$0$0$0
$0
$0
1Years
Design/Engineer
$285,000$75,000$75,000$75,000$150,000
$660,000
Construction$0
$0$0$0$0$0 CPA Purpose
Equipment$30,000$0$0$0$0
$30,000
Open Space
$25,000$0$0$0$0
Contingency$25,000
Recreation
Historic
Totals$340,000$75,000$75,000$75,000$150,000$715,000
Housing
$0$0$0$0$0
CPA Amt. Req.
Basis of Cost Projection:
10/20/2017 8:31:32 AM
Cary Memorial Library
Requested Budget
Fiscal Year 2019
Submitted by:
Koren Stembridge, Library Director
Board of Selectmen Presentation
November 28, 2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Program:5000Culture & RecreationSubprogram:5100 Cary Memorial Library
Mission: TheCary Memorial Library's mission is to ignite curiosity, engage minds, and
connect our community.
Budget Overview:Cary Memorial Library is comprised of three divisions, or elements:
•General and Technical Services includes the administrative staff as well as the supply,
equipment and network membership costs.
•Adult Services includes all adult library, technology and bibliographic services staff as
well as adult, teen, and audiovisual materials.
•Children's Services includes all Children's and Teen library staff and materials for
children.
TheLibrary's FY2019 level-service budget request is $2,578,502 to be supported from
Town funds. This request reflects an increase of $44,358 or 1.75% over FY2018.
Expenses are increasing by $19,387 or 4.45%. The Library staff contract expired at the
end of FY2017 and contract negotiations are underway, therefore this request does not
reflect any potential contractual increases for FY2019. Anticipated increases are captured
in the Salary Adjustment account within the Town Manager's budget.
Budget Issues and Updates: The Cary Library continues to be one of the top-performing
libraries in the state, ranking 2nd (after Newton) in circulation per hour open. FY2017 there
were 537,000+ visits to the library, and patrons borrowed 824,386 items (note: these
numbers are down slightly from FY2016 due to closures during the library's Transformative
Spaces renovation project). Use of the library's WIFI grew by 60,000 users over the
previous year. Demand for meeting rooms, museum passes, community programs, and
digital content continues to increase. In FY2017, 200 volunteers gave 4,765 hours of time
to the library.
All Massachusetts public libraries have a State certification requirement to meet a set
standard for materials acquisition each year. This standard is currently 13% of the library's
appropriated municipal income. The FY2019 level services budget increases the materials
budgets by 5% in order to maintain the Town's contribution to the materials budget at 75%
of the amount mandated by the State. The remaining 25% of the materials budget is
provided via donations from the Library Foundation and Friends.
Library Summarypage 111/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Program:5000Culture & RecreationSubprogram:5100 Cary Memorial Library
Strategic Directions
Books and Information
We build and maintain a collection to reflect community needs and expectations, to include
varying points of view, and to respond to changing interests and demographics. We keep
abreast of an ever-evolving variety of materials and do our best to provide the content you
want in the format you prefer.
People and Connections
We foster connections by helping you find exactly what you need and by putting you in
touch with the intellectual and creative resources of our community. Our staff provides
personal service both in the library and online.
Ideas and Inspiration
We are more than a place where books are stored; we are a place where ideas are created,
discovered, and shared. We know that you are inspired by more than words on a page -
you find value in music, art, multimedia, and all forms of expression. We provide a venue to
find and explore content, and also to create and share it.
Technology and Innovation
The world is changing and the ways in which you experience books, gather information, and
create content will continue to evolve. We will help you navigate these changes, explore
new formats, and experiment with innovative devices in an environment where both experts
and novices are welcome.
Generations and Cultures
Our collections, services, and programs reflect the broad and deep interests of our
community. We strive to be responsive to your needs across generations and cultures.
Individual and Community
We are a vibrant, bustling facility located in the heart of Lexington. We provide you with
quiet space to read, write, and think as well as space to talk, laugh, and learn together.
Program Improvement RequestsFY2019
DivisionRequested
Additional Travel Funds for Conference AttendanceGen & Tech.$3,000
Subtotal 5100 by Request3,000$
Compensation
Benefits$-
Expenses3,000$
Subtotal 5100 by Category3,000$
Library Summarypage 211/20/2017
Town of Lexington
FY2019 Budget Development
FY2016FY2017FY2018
ActualActualBudget
Municipal Budget$ 2,485,0042,394,198$ 2,534,144$
Trustees/Fines and Fees57,218$ 48,363$ 50,000$
Trustees/Endowment8,750$ 12,000$
Total Trustee Budget$ 57,11357,218$ 62,000$
Gifts from Foundation and Friends$ 154,601265,568$ 140,000$
State Aid$ 46,53546,897$ 47,591$
$ 2,743,2532,763,881$ 2,783,735$
FY2016FY2017FY2018FY2019Dollar Percent
ActualAppropriationProjectedIncreaseIncrease
Funding Sources Actual
Tax Levy 2,394,198$ 2,485,004$ 2,534,144$ 2,578,502$ 44,358$ 1.75%
Total 5100 Library2,394,198$ 2,485,004$ 2,534,144$ 2,578,502$ 44,358$ 1.75%
FY2016FY2017FY2018FY2019Dollar Percent
Appropriation SummaryActualActualAppropriationRequestIncreaseIncrease
Compensation 2,008,885$ 2,082,283$ 2,098,338$ 2,123,309$ 24,971$ 1.19%
Expenses385,313$ 402,721$ 435,806$ 455,193$ 19,387$ 4.45%
Total 5100 Library2,394,198$ 2,485,004$ 2,534,144$ 2,578,502$ 44,358$ 1.75%
FY2016FY2017FY2018FY2019Dollar Percent
Program SummaryActualActualAppropriationRequestIncreaseIncrease
Total 5110 General & Tech. Services442,698$ 458,913$ 469,188$ 483,429$ 14,241$ 3.04%
Total 5120 Adult Library1,443,644$ 1,507,252$ 1,421,146$ 1,383,045$ (38,101)$ -2.68%
Total 5130 Children's Library507,856$ 518,838$ 643,810$ 712,027$ 68,217$ 10.60%
Total 5100 Library2,394,198$ 2,485,004$ 2,534,144$ 2,578,502$ 44,358$ 1.75%
FY2016FY2017FY2018FY2019Dollar Percent
Object Code SummaryActualActualAppropriationRequestIncreaseIncrease
Salaries & Wages1,961,214$ 2,032,823$ 2,042,485$ 2,066,730$ 24,245$ 1.19%
Overtime (Sunday Premium)47,671$ 49,460$ 55,853$ 56,578$ 725$ 1.30%
Personal Services2,008,885$ 2,082,283$ 2,098,338$ 2,123,309$ 24,971$ 1.19%
Contractual Services91,044$ 93,538$ 101,800$ 109,600$ 7,800$ 7.66%
Utilities12,144$ 8,438$ 12,200$ 9,200$ (3,000)$ -24.59%
Supplies246,137$ 257,481$ 281,806$ 295,393$ 13,587$ 4.82%
Small Capital35,988$ 43,264$ 40,000$ 41,000$ 1,000$ 2.50%
Expenses385,313$ 402,721$ 435,806$ 455,193$ 19,387$ 4.45%
Total 5100 Library2,394,198$ 2,485,004$ 2,534,144$ 2,578,502$ 44,358$ 1.75%
Library Summarypage 311/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Program:5000 Culture and Recreation
Subprogram:5100 Cary Memorial Library
FY2016FY2017FY2018FY2019
BudgetBudgetBudget*Request
Library Director1111
Assistant Director/Head of Technology1111
ger1111
Office Mana
Head of Adult Services1111
gy0000
Head of Technolo
Head of Youth Services1111
pervisor1000
Circulation Su
Librarians 10109.910
y Associates2667
Librar
Library Technicians14.611.311.110.1
Adult Pages1.31.61.61.6
Student Pages0.60.60.60.6
/Sunday SubstitutesAs NeededAs NeededAs NeededAs Needed
Seasonal
34.534.534.234.3
Total FTE
26FT/22PT26FT/22PT26FT/22PT26FT/22PT
Total FT/PT
*FY2018 reflects a correction in FTE value, and does not reflect a net decrease to staffing.
Library Summarypage 411/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Program:5000 Culture & RecreationSubprogram:5100 Cary Memorial Library
Element:5110 General & Technical Services
Budget Description: General and Technical Services includes three administrative staff as well
as general library expenses such as postage, supplies, equipment, and Minuteman Network
fees.
This is a level-service budget. Amounts requested reflect increases in annual fees for contractual
services(website hosting, copy/scan station maintanence, people counter, and RFID system,
etc.), Minutemanmembership fees, supplies and equipment.
Budget Data (by Object Code)
FY2016FY2017FY2018FY2019Dollar Percent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
51110REGULAR WAGES276,175$ 285,686$ 285,188$ 292,629$ 7,441$ 2.61%
51150REGULAR PT WAGES-$ -$ -$ -
Subtotal Compensation276,175$ 285,686$ 285,188$ 292,629$ 7,441$ 2.61%
52110CONTRACTUAL SERVICES6,674$ 7,880$ 10,000$ 14,000$ 4,000$ 40.00%
52111PRINTING/FORMS2,850$ 3,200$ 3,200$ 3,000$ (200)$ -6.25%
52142EQUIP-SERVICE & REPAIR1,500$ 1,365$ 2,000$ 2,000$ -$ -
52183MILEAGE621$ 593$ 600$ 600$ -$ -
52185POSTAGE2,400$ 2,500$ 3,000$ 3,000$ -$ -
TRAVEL
52187-$ -$ 2,000$ 2,000$ -$ -
52193MINUTEMAN LIBRARY NETWORK77,000$ 78,000$ 81,000$ 85,000$ 4,000$ 4.94%
52206TELEPHONE10,924$ 7,328$ 11,000$ 8,000$ (3,000)$ -27.27%
52207MOBILE DEVICES1,220$ 1,110$ 1,200$ 1,200$ -$ -
54100SUPPLIES27,347$ 27,988$ 30,000$ 31,000$ 1,000$ 3.33%
54500SMALL EQUIPMENT35,988$ 43,264$ 40,000$ 41,000$ 1,000$ 2.50%
Subtotal Expenses166,523$ 173,228$ 184,000$ 190,800$ 6,800$ 3.70%
Total 5110 General & Technical Services442,698$ 458,913$ 469,188$ 483,429$ 14,241$ 3.04%
5110 - Gen. & Tech. Serv.page 511/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Subprogram: 5100 Cary Memorial Library
Program: 5000Culture & Recreation
Element:5120Adult Library
Budget Description: The Adult Library element reflects the cost of personnel providing services to
Adult library patrons, as well as the cost of personnel involved in ordering/receiving/processing of books
and the oversight of library technology. Differential costs are paid to staff working after 6:00 PM and on
Saturdays. Sunday Premium is paid to staff working on Sundays.
The overall adult staffing budget reflects a decrease of $46,911 or 3.77%. The decrease is due to the
shift of some Adult Library staff hours to the Youth Services departments to meet increasing demand
for services to children and teens. The Library staff contract expired at the end of FY2017 and contract
negotiations are underway, therefore this request does not reflect any potential contractual increases
for FY2019. Anticipated increases are captured in the Salary Adjustment account within the Town
Manager's budget.
The Adult Book line is increasing by $7,810 or 5.0%. The Adult Audiovisual line is increasing by $1,000
or 5%. These increases maintains the Town's contribution at 75% of the overall materials budget
requirement for State certification.
Budget Data (by Object Code)
FY2016FY2017FY2018FY2019Dollar Percent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
51110REGULAR WAGES875,500$ 920,325$ 835,913$ 799,626$ (36,287)$ -4.34%
51120OTHER COMP16,801$ 16,268$ 16,854$ 17,074$ 220$ 1.30%
51130OVERTIME101$ 532$ -$ -$ -$ -
51131SUNDAY PREMIUM37,156$ 38,201$ 39,590$ 40,104$ 514$ 1.30%
51144LONGEVITY2,797$ 2,893$ 4,243$ 3,341$ (902)$ -21.25%
51150REGULAR PART-TIME WAGES345,372$ 355,057$ 348,281$ 337,825$ (10,456)$ -3.00%
Subtotal Compensation1,277,727$ 1,333,276$ 1,244,881$ 1,197,970$ (46,911)$ -3.77%
54100SUPPLIES240$ -$ -$ -$ -
54168AUDIOVISUAL SUPPLIES24,987$ 10,325$ 20,000$ 21,000$ 1,000$ 5.00%
BOOKS
54169108,780$ 123,651$ 156,265$ 164,075$ 7,810$ 5.00%
54708DATABASES20,200$ 20,000$ -$ -$ -
54709DIGITAL CONTENT11,711$ 20,000$ -$ -$ -
Subtotal Expenses165,917$ 173,976$ 176,265$ 185,075$ 8,810$ 5.00%
Total 5120 Adult Library$ 1,507,2521,443,644$ 1,421,146$ 1,383,045$ (38,101)$ -2.68%
5120 - Adult Librarypage 611/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Subprogram: 5100 Cary Memorial Library
Program:5000Culture & Recreation
Element:5130Children's Library
Budget Description: The Children's division budget includes personnel costs for staff working in the
Children's Room and Teen Space as well as funding for library materials for children and Teens.
Sunday Premium reflects the additional cost of staffing Sundays from 1:00 PM through 5:00 PM
through the school year, originally funded in FY2018. Other compensation refers to a differential paid
for Saturdays and evenings after 6 PM per contract.
The overall Children's Library staffing budget reflects an increase of $64,440 or 11.34%. The increase
is due to the shift of some Adult Services staff hours to the Youth Services departments to meet
increasing demand for services to children and teens. A FY18 PIR added Sunday staffing in the new
Teen Space which is now the FY19 budget. The Library staff contract expired at the end of FY2017
and contract negotiations are underway, therefore this request does not reflect any potential
contractual increases for FY2019. Anticipated increases are captured in the Salary Adjustment
account within the Town Manager's budget.
The Children's Book line is increasing by $3,777 or 5.0%. This increase maintains the Town's
contribution at 75% of the overall materials budget requirement for State certification.
Budget Data (by Object Code)
FY2016FY2017FY2018FY2019Dollar Percent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
51110REGULAR WAGES357,350$ 368,993$ 460,041$ 561,982$ 101,941$ 22.16%
51120OTHER COMP5,628$ 5,511$ 5,618$ 5,691$ 73$ 1.30%
51130OVERTIME-$ 198$ -$ -$ -$ -
51131SUNDAY PREMIUM10,414$ 10,528$ 16,263$ 16,474$ 211$ 1.30%
51144LONGEVITY2,217$ 2,209$ 2,400$ 2,200$ (200)$ -8.33%
51150REGULAR PART-TIME WAGES79,374$ 75,883$ 83,947$ 46,362$ (37,585)$ -44.77%
Subtotal Compensation454,983$ 463,321$ 568,269$ 632,709$ 64,440$ 11.34%
54100CHILDREN LIBRARY SUPPLIES-$ -$ -$ -$ -
54168AUDIOVISUAL SUPPLIES85$ -$ -$ -$ -
BOOKS
5416952,788$ 55,517$ 75,541$ 79,318$ 3,777$ 5.00%
54170PERIODICALS-$ -$ -$ -$ -
54500SMALL EQUIPMENT-$ -$ -$ -$ -
54706OFFICE EQUIPMENT-$ -$ -$ -$ -
Subtotal Expenses52,873$ 55,517$ 75,541$ 79,318$ 3,777$ 5.00%
Total 5130 Children's Library507,856$ 518,838$ 643,810$ 712,027$ 68,217$ 10.60%
5130 - Children's Librarypage 711/20/2017
FY2019 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority:1 of 1
Department:Cary Memorial Library
Program:5100 - Cary Memorial Library
Element:5110 - General & Technical Services
Accounting Dept #:
Supplemental Title:Additional Travel Funds for Conference Attendance
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the requests and create
a prioritized list.
REQUESTED PROGRAM IMPROVEMENT FUNDING
ObjectObjectOne-Time CostOngoing Annual CostTOTAL
CodeDescription(FY2019 & Future)(FY2019 Only)
FY2019 Request
Compensation$0
$0
$0
Benefits$0
Expenses$0
52187Travel$3,000
$3,000
$0
$0
$0
TOTAL$0$3,000$3,000
PURPOSE / DESCRIPTION OF REQUEST
This request is to increase the Library's travel budget from $2,000/yearto $5,000/year to encourage library staff to
attend local and national conferences.
SERVICE IMPLICATION
The Cary Library has experienced a significant change in staffing as experienced members of our team have retired, and
newer, less experienced staff have come on board. We are hoping to be able to send many of these newer librarians to
national conferences (American Library Association, Library Next, and also non-library conferences such as SXSW,
HubWeek, and Comicon). While the Cary Library Trustees are able to fund some conference travel through non-
municipal funds, the need for these experiences is growing and the library benefits tremendously by making this
continuing education (and inspiration) possible.
11/9/2017
L:\\2019 Budget\\Program Improvement Requests\\5100 Library\\FY2019 PIR Request\\FY2019 PIR - Cary Library Increased Travel Budget
Total
Page 1 of 1
$0
$0
9/14/2017 9:33:26 AM
FY 2023
Library
FY 2022
Department:
FY 2021
FY 2020
$0$0$0$0$0
FY 2019
Project Name
(Department Head Signature required)
Cary Library Children's Room Renovation$0$0$0$0$0
1
Town of Lexington FY 2019-2023 Department Summary of Capital Improvement Projects
Priority
#
1051
Department Totals
Approval by:
Town of Lexington - FY 2019-FY 2023 Capital Improvement Projects
Cary Library Children's Room Renovation28-Aug-17
Project Name:Date:
1051
Project ID Number:Revision Date:
Koren StembridgeLibrary1
Submitted By:Department:Priority
781-862.6288 84401kstembridge@lexingtonma.gov
First Year Submission?Phone #:E-mail
Description of Project:
Justification/Benefit:
Impact if not completed:
Timeframe:Replace. Freq:
0Years
Stakeholders:
Operating Budget Impact:
Cost Analysis:
Funding Source:
LevyCPARevolvingState AidWaterSewerRecreationPrivateOther
Capital Funding Request
Recurring Cost
1051
$0.00
20192020202120222023Totals
Maintenance Cycle
Site Acquisition
$0
$0$0$0$0
$0
Years
0
Design/Engineer
$0$0$0$0$0
$0
Construction$0
$0$0$0$0$0
CPA Purpose
Equipment$0$0$0$0$0
$0
Open Space
$0$0$0$0$0
Contingency$0
Recreation
Historic
Totals$0$0$0$0$0$0
Housing
$0$0$0$0$0
CPA Amt. Req.
Basis of Cost Projection:
9/14/2017 9:34:07 AM
Human Services Department
Requested Budget
Fiscal Year 2019
Submitted by:
Charlotte Rodgers, Human Services Director
Board of Selectmen Presentation
November 28, 2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Subprogram: 6100-6200 Human Services
Program: 6000 Human Services
Mission:
The Human Services Department connects Lexington residents of all ages to information, support,and
educational services, and is responsible for managing the Lexpress bus system and other
transportation initiatives. The department seeks to identify the unmet needs of our community by
providing outreach and prevention services that promote physical and mental wellbeing for families,
seniors, veterans, and youth.
Budget Overview:
The Human Services Department is requesting a level-service budget. The requested FY2019 All
Fundsbudget is $1,579,631 which reflects an increase of $53,280, or 3.49%, from FY2019.
Compensations increases by $22,881, or 3.56%, and expenses increase by $30,399 or 3.44%. The All
Fundsbudget includes funding from a Massachusetts Executive Office of Elder Affairs (EOEA) grant,
the MBTA Suburban Transportation grant, and the Senior Services Revolving Fund (formerly known as
the Council on Aging Programs Revolving Fund).
The General Fund budget request (All Fundsless the revolving fund and grant-supported spending) is
$1,327,284 and reflects a $26,726 or 2.05% increase, with a $20,838, or 3.81% increase in
compensation and a $5,888, or 0.78%, increase in expenses.
Administration and Outreach:
The Human Services Department is responsible for the program development and implementation of
Lexington's Senior Services (Council on Aging) and Youth and Family Services. The Human Services
Director and Administrative support staff provide programmatic oversight and support to department
divisions and community volunteer initiatives.
Senior/Youth and Family Services:
Assistant Directors and Coordinators plan and implement services and programs to youth, families, and
older adults. Services include assessment, information and referral, case management, crisis
stabilization, parent coaching, family support, senior and general community outreach, and school
consultation. Services are provided to Lexington residents who may be in need of additional supportive
services to help them meet basic needs and live safely in the Lexington community. The department
also collaborates with other Town departments and community agencies to provide outreach, support,
and educational programming addressing mental health and wellbeing.
Veterans Services:
The Towns of Bedford and Lexington formed a Massachusetts Department of Veterans' Services
District approved in December 2012. In addition to the District Director, a part-time Veterans' Services
Officer was hired in April 2013 when Bedford was made part of the District. The District staff administers
Chapter 115 benefits as mandated by Massachusetts General Law and assists veterans and their
families by linking them to Federal VA benefits and other available resources. The Town is reimbursed
by the state for Veterans benefits at a rate of 75%; this reimbursement has an approximate one-year
lag.
Human Svcs Summary111/20/2017
Transportation Services:
The Transportation Services Division works to meet the transportation needs of the Lexington
community. This budget includes the operational expenses for Lexpress, the Town's community bus
service. The Transportation Manager oversees Lexpress operations and customer service, and is
responsible for the outreach and promotion of local and regional transportation options available to
Lexington residents.
Department Initiatives:
1. Participate in mental health review in collaboration with town and school staff and the Human
Services Committee.
2. Improve overall department functioning and communication through the implementation of
laserfiche, standardization of forms and processes, and updates to the Human Services Database.
3. Formation of crisis intervention and prevention team with Human Services, Police, Fire, Health,
Schools, Library, Recreation and community stakeholders to align response and communication
protocols, and develop education and support for Lexington residents of all ages around at risk and
mental health issues.
4. Move forward on collaboration with Umass Boston on Age Friendly designation process, secure
funding and begin outreach to community to conduct a needs assessment.
5. Collaboration with Recreation and Community Programs staff to continue best practices in
programming and shared customer service and develop robust volunteer program at the Lexington
Community Center.
Program Improvement Requests:
DivisionRequested
Youth & Family Services
Youth and Family Services Additional Supports-$
Senior Services
Age Friendly Lexington - UMASS Boston35,000$
Transportation
Transportation Strategic Plan25,000$
Senior Services
Senior Services Nurse25,976$
Transportation
Credit Card Fees (Placeholder)1,500$
Subtotal 6000 by Request87,476$
Compensation$9,620
Benefits$16,356
Expenses$61,500
Subtotal 6000 by Category87,476$
Human Svcs Summary211/21/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Subprogram: 6100 - 6200 Human Services
Program: 6000 Human Services
Budget Summary - General Fund
FY2016FY2017FY2018FY2019Dollar Percent
Funding Sources (General Fund)ActualActualEstimatedRequestIncreaseIncrease
Tax Levy 652,962$ 595,411$ 851,853$ 861,025$ 9,172$ 1.08%
Veteran Benefits Reimbursement 75,802$ 85,558$ 54,912$ 54,912$ -$ -
Community Program Revolving Fund28,414$ 44,963$ 50,000$ 75,000$ 25,000$ 50.00%
Fees
Lexpress Fares77,031$ 68,886$ 77,000$ 68,000$ (9,000)$ -11.69%
Available Funds$ --$ -$ -
Grants/Regional Funding Veterans198,855$ 179,966$ 175,793$ 177,347$ 1,554$ 0.88%
TDM Allocation91,600$ 91,000$ 91,000$ 91,000$ -$ -
Total 6000 Human Services All Funds1,124,664$ 1,065,784$ 1,300,558$ 1,327,284$ 26,726$ 2.05%
FY2016FY2017FY2018FY2019Dollar Percent
Appropriation Summary (General Fund)ActualActualAppropriationRequestIncreaseIncrease
Compensation481,215$ 492,792$ 546,751$ 567,588$ 20,838$ 3.81%
Expenses643,449$ 572,993$ 753,807$ 759,695$ 5,888$ 0.78%
Total 6000 Human Services All Funds1,124,664$ 1,065,784$ 1,300,558$ 1,327,284$ 26,726$ 2.05%
FY2016FY2017FY2018FY2019Dollar Percent
Program Summary (General Fund)ActualActualAppropriationRequestIncreaseIncrease
Total 6110 Administration200,927$ 205,426$ 224,113$ 227,846$ 3,733$ 1.67%
Total 6140 Veterans' Services175,758$ 133,730$ 186,904$ 168,088$ (18,816)$ -10.07%
Total 6150 Youth & Family Services80,549$ 78,206$ 91,419$ 94,965$ 3,546$ 3.88%
Total 6170 Senior Services and Community Programs121,210$ 118,143$ 163,990$ 166,754$ 2,764$ 1.69%
Total 6210 Transportation Services546,220$ 530,279$ 634,131$ 669,630$ 35,499$ 5.60%
Total 6000 Human Services 1,124,664$ 1,065,784$ 1,300,558$ 1,327,284$ 26,726$ 2.05%
FY2016FY2017FY2018FY2019Dollar Percent
Object Code Summary (General Fund)ActualActualAppropriationRequestIncreaseIncrease
Salaries & Wages481,215$ 492,792$ 546,751$ 567,588$ 20,838$ 3.81%
Overtime-$ -$ -$ -$ -$ -
Personal Services481,215$ 492,792$ 546,751$ 567,588$ 20,838$ 3.81%
Contractual Services610,707$ 548,188$ 716,807$ 723,548$ 6,741$ 0.94%
Utilities3,030$ 2,012$ 3,300$ 2,947$ (353)$ -10.70%
Supplies26,017$ 19,412$ 30,200$ 29,700$ (500)$ -1.66%
Small Capital3,695$ 3,380$ 3,500$ 3,500$ -$ -
Expenses643,449$ 572,993$ 753,807$ 759,695$ 5,888$ 0.78%
Total 6000 Human Services 1,124,664$ 1,065,784$ 1,300,558$ 1,327,284$ 26,726$ 2.05%
Human Svcs Summary311/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Subprogram: 6100 - 6200 Human Services
Program: 6000 Human Services
Budget Summary - Revolving Funds and Grants
FY2016FY2017FY2018FY2019Dollar Percent
Funding SourcesActualActualAppropriationRequestIncreaseIncrease
EOEA Grant71,082$ 78,650$ 78,980$ 78,980$ -$ -
Veterans Services Regional Funding from Bedford35,876$ 37,227$ 40,570$ 42,124$ 1,554$ 3.83%
Senior Services Revolving Fund27,184$ 53,433$ 50,000$ 75,000$ 25,000$ 50.00%
MBTA Grant52,000$ 54,080$ 56,243$ 56,243$ -$ -
Total 6000 Human Services (Non-General Fund)186,142$ 223,389$ 225,793$ 252,347$ 26,554$ 11.76%
FY2016FY2017FY2018FY2019Dollar Percent
Appropriations Summary (Non-General Fund)
ActualActualAppropriationRequestIncreaseIncrease
EOEA Grant112,021$ 89,030$ 78,980$ 78,980$ -$ -
Personal Services$ 63,36561,225$ 58,575$ 58,575$ -$ -
Expenses$ 25,66650,796$ 20,405$ 20,405$ -$ -
Veterans' Services Regional Funding34,834$ 36,856$ 40,570$ 42,124$ 1,554$ 3.83%
Personal Services$ 36,05334,016$ 38,237$ 40,280$ 2,043$ 5.34%
Expenses$ 802818$ 2,333$ 1,844$ (489)$ -20.96%
Senior Services Revolving Fund
Expenses$ 44,96328,414$ 50,000$ 75,000$ 25,000$ 50.00%
MBTA Grant - Transportation Services
Expenses$ 54,08052,000$ 56,243$ 56,243$ -$ -
Total 6000 Human Services (Non-General Fund)227,270$ 224,929$ 225,793$ 252,347$ 26,554$ 11.76%
Budget Summary - All Funds
FY2016FY2017FY2018FY2019Dollar Percent
Appropriation Summary (All Funds)ActualActualAppropriationRequestIncreaseIncrease
Compensation576,456$ 592,210$ 643,563$ 666,443$ 22,881$ 3.56%
Expenses775,478$ 698,504$ 882,788$ 913,187$ 30,399$ 3.44%
Total 6000 Human Services (All Funds)1,351,934$ 1,290,713$ 1,526,351$ 1,579,631$ 53,280$ 3.49%
Human Svcs Summary411/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Subprogram:6100-6200 Human Services
Program:6000Human Services
Authorized/Appropriated StaffingFY2016FY2017FY2018FY2019
BudgetBudgetBudgetRequest
Director of Human Services1111
Assistant Director of Senior Services1111
Youth and Family Services Social Worker 1111
Senior Services Coordinator1111
Senior Services Nurse0.420.420.420.42
Office Manager1111
Municipal Clerk (Part Time)0.50.50.50.5
1
1111
Veterans' Services District Director
Veterans' Services Officer0.510.510.510.51
2
0.690.690.690.8
Transportation Services Manager
3
0.60.80.80.8
Municipal Assistant
4
PTPT
-PT
Registered Dietician
4
PTPT
-PT
Volunteer Coordinator
Total FTE8.78.928.929.03
Total FT/PT6(FT)/5(PT)6(FT)/7(PT)6(FT)/7(PT)6(FT)7(PT)
Explanatory Notes:
(1) As part of Veterans' District agreement with the Town of Bedford, the Veterans' Services District Director supervises the
part time Veterans' Services Officer (VSO). The VSO is 100% funded by the Town of Bedford.
(2) The new Transportation Services Manager will be hired at 28 hours per week rather than the 24 that had been filled
previously.
(3) Municipal Transportation Assistant hours were increased from 20 to 28 hours in FY2017. Funds were re-allocated from
Supportive Living expenses to accommodate this increase.
(4) The part-time, hourly, temporary positions of Registered Dietician and Volunteer Coordinator were added in FY2017 and
are 100% funded by grants from the Executive Office of Elder Affairs and the Dana Home Foundation. Available hours vary
due to amount of funding.
Authorized Staffing511/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Subprogram: 6100 Human Services
Program: 6000Human Services
Element:6110Administration and Outreach
Budget Description:
Human Services Department administrative staff members provide customer service support and
management of the Human Services Department, Lexington Community Center, Human Services
programs and outreach services, and the development of educational and wellness programming for
Lexington citizens of all ages. It is the responsibility of the administrative staff to support programs,
collect data, and actively collaborate with the Council on Aging Board, the Friends of the Council on
Aging Board and the Human Services Committee.
Department staff train and supervise over 100 volunteers who provide hundreds of hours per year of
support services vital to the Community Center and Human Services operations. Staff assist eligible
residents to apply for the Senior Services Tax Work Off Program -training them to be placed in
various jobs within a number of Town departments. Volunteers perform administration tasks, provide
customer service and assist with the coordination of senior trips, dining programs and the
Windowpane and Fix-It Shops.
Budget Detail:
The FY2019 requested budget reflects a $3,733, or 1.67% increase over the restated FY2018 budget,
and includes a $3,133 or 1.70% increase in compensation due to step increases, and a $600 or
1.49% increase in expenses to account for staff mobile phone stipends.
Budget Data (by Object Code)
FY2016FY2017FY2018FY2019Dollar Percent
ActualActualRestatedRequestIncreaseIncrease
ObjectDescription
51110REGULAR WAGES172,844$ 176,634$ 183,813$ 186,946$ 3,133$ 1.70%
51150REGULAR PART-TIME WAGES-$ -$ -$ -$ -$ -
Subtotal Compensation172,844$ 176,634$ 183,813$ 186,946$ 3,133$ 1.70%
52110CONTRACTUAL SERVICES157$ 532$ 2,500$ 2,500$ -$ -
52111PRINTING/FORMS300$ 40$ 1,000$ 1,000$ -$ -
52120PROFESSIONAL SERVICES-$ 2,000$ 2,500$ 2,500$ -$ -
52183MILEAGE380$ 471$ 500$ 500$ -$ -
52185POSTAGE & MAILING10,930$ 11,000$ 14,000$ 14,000$ -$ -
52186PROF DEV & TRAINING-$ 1,880$ 1,500$ 1,500$ -$ -
52188SEMINARS/WORKSHOPS/CONFEREN647$ 1,000$ 2,000$ 2,000$ -$ -
52207MOBILE DEVICES1,220$ 1,110$ 1,800$ 2,400$ 600$ 33.33%
54100SUPPLIES4,611$ 795$ -$ -$ -
54111OFFICE SUPPLIES4,072$ 4,696$ 9,000$ 9,000$ -$ -
54113MEMBERSHIP/DUES/LICENSES &2,071$ 1,888$ 2,000$ 2,000$ -$ -
54706OFFICE EQUIPMENT3,695$ 3,380$ 3,500$ 3,500$ -$ -
Subtotal Expenses28,083$ 28,792$ 40,300$ 40,900$ $ 1.49%600
Total 6110 Administration200,927$ 205,426$ 224,113$ 227,846$ 3,733$ 1.67%
6110 - Admin611/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Subprogram:6100 Human Services
Program:6000Human Services
Element:6140Veterans' Services
Budget Description:
The District is comprised of a full-time District Director and a part time Veterans' Services Officer (VSO).
The District Director is a member of the Human Services staff and maintains the central office at the
Lexington Community Center, while the VSO is primarily based in Bedford. Both VSO's are available by
cell phone, regular office hours and scheduled visits in the community.
The Veterans Services District supports the needs of local veterans and their dependents by
administering veterans benefits as required by Massachusetts General Law Chapter 115. The district
staff serves as a single point of service for information and referrals to numerous town, state and federal
VA benefits and services available to veterans and their dependents, as well as linking them to support
services that are available to all Lexington residents. This budget also supports funding for Town
Veterans events in collaboration with the Town Celebrations Committee.
Budget Detail:
The FY2019 requested All Fundsbudget reflects a decrease of $17,387 or 7.68%, and includes a
$20,000 or 16.67% decrease in contractual services for Lexington Veteran's Benefits.
The Town of Lexington is reimbursed at a rate of 75% by the State of Massachusetts for approved
Veterans benefits and expenses (excluding the Veterans Service Officer salary) under Chapter 115. The
Town of Bedford is responsible for 100% of the part time VSO salary and 8.20% of the Director Salary as
per the Inter-Municipal Agreement. Cases that originate from the VA Hospital are reimbursed back to the
Town of Bedford at 100% rate.
6140 - Veterans' Services711/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Subprogram:6100 Human Services
Program:6000Human Services
Element:6140Veterans' Services
Budget Data (by Object Code)
FY2016FY2017FY2018FY2019Dollar Percent
ActualActualRestatedRequestIncreaseIncrease
ObjectDescription
51110REGULAR WAGES57,989$ 59,635$ 60,954$ 63,091$ 2,137$ 3.51%
51120OTHER COMPENSATION-$ -$ -$ -$ -
51150REGULAR PART-TIME WAGES-$ -$ -$ -$ -
51512STIPENDS-$ -$ -$ -$ -
Subtotal Compensation57,989$ 59,635$ 60,954$ 63,091$ 2,137$ 3.51%
52110VETERANS' BENEFITS115,923$ 72,489$ 120,000$ 100,000$ (20,000)$ -16.67%
52111PRINTING/FORMS55$ 106$ 650$ 650$ -$ -
52120PROFESSIONAL SERVICES-$ 500$ 1,500$ 1,500$ -$ -
52183MILEAGE426$ 230$ 600$ 600$ -$ -
52185POSTAGE-$ 8$ -$ -
52188SEMINARS/WORKSHIPS/CONFERENCE-$ -$ 500$ 500$ -$ -
52207MOBILE DEVICES1,200$ 547$ 1,500$ 547$ (953)$ -63.53%
54100SUPPLIES55$ 74$ 1,000$ 1,000$ -$ -
54113MEMBERSHIP/DUES/LICENSES &110$ 140$ 200$ 200$ -$ -
Subtotal Expenses117,769$ 74,095$ 125,950$ 104,997$ (20,953)$ -16.64%
Total General Fund175,758$ 133,730$ 186,904$ 168,088$ (18,816)$ -10.07%
Veteran's Services Regional District (Town of Bedford Share)
FY2016FY2017FY2018FY2019Dollar Percent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
51150REGULAR PART-TIME WAGES32,944$ 34,568$ 36,684$ 38,673$ $ 5.42%1,988
51900EMPLOYEE BENEFITS1,072$ 1,485$ 1,553$ 1,607$ 55$ 3.52%
Subtotal Compensation34,016$ 36,053$ 38,237$ 40,280$ 2,043$ 5.34%
52110CONTRACTUAL SERVICES267$ -$ 489$ -$ $ -100.00%(489)
52111PRINTING/FORMS-$ -$ 140$ 140$ $ --
52183MILEAGE233$ 150$ 200$ 200$ $ --
52188SEMINARS/WORKSHIPS/CONFERENCE-$ -$ 200$ 200$ $ --
52207MOBILE DEVICES-$ 653$ 653$ 653$ $ --
54100SUPPLIES319$ -$ 651$ 651$ $ --
Subtotal Expenses818$ 802$ 2,333$ 1,844$ (489)$ -20.96%
Total Regional Funding34,834$ 36,856$ 40,570$ 42,124$ 1,554$ 3.83%
Total 6140 Veterans Admininstration (All Funds)210,592$ 170,586$ 227,474$ 210,212$ (17,262)$ -7.59%
6140 - Veterans' Services811/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Subprogram: 6100 Human Services
Program: 6000Human Services
Element:6150Youth and Family Services
Budget Description:
The Youth and Family Social Worker plans and implements social work services and programs for the
Department of Human Services. The primary focus of this position is to provide information and referral
resources, assessment, crisis intervention, limited case management and support services to the
community. The social worker also ensures that residents who have been identified as in need of
services obtain appropriate services and ensure the coordination of those services. Specific assistance
includes financial needs assessment, assistance with accessing emergency funds (utilities, food) and
housing, fuel assistance, water and sewer discounts and holiday programs.
The Youth and Family Social Worker provides outreach to the Lexington community and serves as a
resource for mental health referrals, counseling, prevention and education services. The social worker is
part of a Town staff at risk team (Human Services, Police, Fire and Health Departments) that meets
monthly to address at risk residents and crisis situations. The social worker also collaborates and
consults with the LPS on a variety of prevention and educational initiatives that address the mental
health and wellness needs of students and families who may be at risk.
Master's level interns are supervised by the social worker and provide additional outreach services to
the Town, while gaining valuable experience in the field of human services and social work.
BudgetDetail:
The FY2019 requested budget reflects a $3,546, or 4.57% increase, which reflects contractually
obligated step and cost of living increases. Expenses are level-funded.
Budget Data (by Object Code)
FY2016FY2017FY2018FY2019Dollar Percent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
51110REGULAR WAGES70,916$ 73,105$ 77,569$ 81,115$ 3,546$ 4.57%
51120OTHER COMPENSATION-$ -$ -$ -$ -
51150REGULAR PART-TIME WAGES-$ 399$ -$ -$ -
51512STIPENDS-$ -$ -
Subtotal Compensation70,916$ 73,504$ 77,569$ 81,115$ 3,546$ 4.57%
52110CONTRACTUAL SERVICES2,976$ (482)$ 5,000$ 5,000$ -$ -
52111PRINTING/FORMS-$ 207$ 900$ 900$ -$ -
52120PROFESSIONAL SERVICES3,000$ 2,000$ 3,000$ 3,000$ -$ -
52128ADVERTISING415$ -$ -$ -$ -
52183MILEAGE543$ 461$ 600$ 600$ -$ -
E$ -398$ 1,700$ 1,700$ -$ -
52188SEMINARS/WORKSHIPS/CONFERENC
54100SUPPLIES1,648$ 1,965$ 2,000$ 2,000$ -$ -
54111OFFICE SUPPLIES552$ -$ -$ -$ -
54113MEMBERSHIP/DUES/LICENSES &100$ -$ -$ -$ -
54160CLOTHING AND SAFETY EQUIP-$ 552$ 650$ 650$ -$ -
Subtotal Expenses9,632$ 4,703$ 13,850$ 13,850$ -$ 0.00%
Total 6150 Youth and Family Services80,549$ 78,206$ 91,419$ 94,965$ 3,546$ 3.88%
6150 - Youth & Family Svcs911/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Subprogram: 6100 Human Services
Program: 6000Human Services
Element:6170Senior Services and Community Programs
Budget Description:
The Assistant Director of Senior Services is responsible for the general operations of the department, which
includes supervising department staff (Coordinator, Nurse, Dietitian). The Assistant Director also oversees,
plans, and implements services provided to adults 60 and over in the Lexington community, including
outreach, assessment, information and referral, limited case management, financial assistance and
consultation to families. Outreach includes the Senior Health Outreach Program, which includes nursing
visits to Lexington's most frail and vulnerable homebound seniors, as well as collaboration with other Town
departments (e.g. Police, Fire) to identify at-risk seniors in the community and provide short-term crisis
intervention to mitigate risk.
The Senior Services Coordinator plans and implements the programs offered for seniors at the Community
Center. Department staff also support Board meetings for the Council on Aging and the Friends of the
Council on Aging boards, reporting on statistics, trends, programming, and service needs.
Beginning in FY2017 and continuing into FY2018, due to an increase in the EOEA formula grant, the
department dedicated $10,000 to the part-time, temporary, non-benefited positions of a Registered Dietician
and Volunteer Coordinator.While the per elder distribution may decrease in FY2019, as it did in FY2018, the
department remains committed to evaluating the success of these positions, which are fully grant funded.
Additional funding will be sought should these positions be deemed successful.
Budget Detail:
The overall FY2019 budget (All Funds) is increasing by $27,764, or 9.48%. General Fund compensation
increases by $4,264 or 3.05% for contractually obligated step increases and cost of living adjustments.
FY2019 Compensation does not include any estimate of prospective cost of living increases for contracts
expiring on or before June 30, 2018. Funds for prospective increases are captured in the Salary Adjustment
account within the Town Manager’s budget. General Fund expenses decrease by $1,500 or -6.15% due to
realigning budgets based on past experience.
The Senior Services Revolving Fund (formerly known as the Council on Aging Programs Revolving Fund) is
increasing by $25,000 or 50% to capture additional program activity as well as anticipated additional costs for
credit card fees.
Personnel services are partially funded by the Executive Office of Elder Affairs (EOEA) formula grant, which
will likely decrease or hold steady from the decreased FY2018 funding. Outreach and translation services are
provided to the Asian and South Asian Indian communities through EOEA grant funds. The Contractual
Services line represents the yearly contractual obligation to Minuteman Senior Services share of services
provided to the Lexington community.
6170 - Senior Services1011/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Subprogram: 6100 Human Services
Program: 6000Human Services
Element:6170Senior Services and Community Programs
Budget Data (by Object Code)
FY2016FY2017FY2018FY2019Dollar Percent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
51110REGULAR WAGES52,708$ 44,729$ 114,111$ 115,965$ 1,854$ 1.62%
51150REGULAR PART-TIME WAGES49,240$ 58,959$ 25,479$ 27,889$ 2,410$ 9.46%
Subtotal Compensation101,948$ 103,688$ 139,590$ 143,854$ 4,264$ 3.05%
52110CONTRACTUAL SERVICES11,971$ 9,642$ 13,500$ 12,000$ (1,500)$ -11.11%
52111PRINTING/FORMS183$ 1,160$ 1,000$ 1,500$ 500$ 50.00%
52120PROFESSIONAL SERVICES542$ 800$ 1,200$ 1,200$ -$ -
52183MILEAGE708$ 431$ 700$ 700$ -$ -
52188SEMINARS/WORKSHOPS/CONFERENCES1,163$ 175$ 1,000$ 1,000$ -$ -
52207MOBILE DEVICES610$ 355$ -$ -
54100SUPPLIES2,883$ 1,004$ 7,000$ 5,000$ (2,000)$ -28.57%
54113MEMBERSHIP/DUES/LICENSES & SUB.1,202$ 887$ -$ 1,500$ 1,500$ -
Subtotal Expenses19,262$ 14,455$ 24,400$ 22,900$ (1,500)$ -6.15%
Total General Fund121,210$ 118,143$ 163,990$ 166,754$ 2,764$ 1.69%
Available Funds (EOEA Grant)
51110REGULAR WAGES48,575$ 11,085$ 22,170$ 22,170$ -$ -
51150REGULAR PART-TIME WAGES12,650$ 52,280$ 36,405$ 36,405$ -$ -
Subtotal Grant Compensation61,225$ 63,365$ 58,575$ 58,575$ -$ -
52110CONTRACTUAL SERVICES31,681$ 13,682$ 6,500$ 6,500$ -$ -
PRINTING
521112,791$ 8,718$ 5,175$ 5,175$ $ --
52118SEMINARS/WORKSHOPS/CONFERENCES2,000$ $2,000-$ -
52185POSTAGE/MAILING$ --
54100SUPPLIES16,323$ 3,266$ 6,730$ $6,730-$ -
Subtotal Grant Expenses50,796$ 25,666$ 20,405$ 20,405$ -$ -
Total Grant112,021$ 89,030$ 78,980$ 78,980$ -$ -
Senior Services Revolving Fund
52110CONTRACTUAL SERVICES28,414$ 44,963$ 50,000$ 75,000$ 25,000$ 50.00%
Subtotal Revolving Fund$ 44,96328,414$ 50,000$ 75,000$ 25,000$ 50.00%
Total 6170 Senior Services & Comm. Programs (All Funds)261,646$ 252,136$ 292,970$ 320,734$ 27,764$ 9.48%
6170 - Senior Services1111/20/2017
Town of Lexington
FY2019 Budget Development
Departmental Budget Requests
Program: 6000Human ServicesSubprogram: 6200 Transportation Services
Element:6210Transportation Services
Budget Description:
Transportation Services Division works toward meeting the transportation needs of the Lexington
community. This includes the operation of the Lexpress bus system, a program that provides nearly 9,000
hours of neighborhood bus service annually. FY2019 marks the firstyear of a four-year plus two option
year bus contract awarded in 2016. The Transportation Manager and MunicipalAssistant provide travel
consultation and information for residents, and also manage Lex-Connect, a gift-funded taxi voucher
program for senior and disabled residents.Each year, Lexpress provides nearly $20,000 in free Lexpress
passes to low-income residents.
Budget Detail:
The All FundsFY2019 Transportation Services funding request reflects a $35,499, or 5.14% increase
from FY2018. Compensation increases $7,758 or 9.15%which reflects a slight increase in the
Transportation Manager hours, offset by hiring at a lower step. FY2019 Compensation does not include
any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2018.
Funds for prospective increases are captured in the Salary Adjustment account within the Town
Manager’s budget.
The All Fundsbudget includes $56,243 in Lexpress grant funding from the MBTA as part of the Suburban
Transportation grant program. The FY2019 General Fund Contractual Services reflects an increase of
5.18% due to a new contract for Lexpress that was awarded to begin July 1, 2017. The Office Supplies
line was eliminated as the Transportation Services division now uses the shared Human Services office
supplies. The $6,600 in dues reflect the annual cost for membership to the 128 Business Council.
Membership includes support and technical assistance for community transit planning and a
transportation incentives program for all Town employees among other benefits.
Budget Data (by Object Code)
FY2016FY2017FY2018FY2019Dollar Percent
ActualActualAppropriationRequestIncreaseIncrease
ObjectDescription
51110REGULAR WAGES48,400$ 48,833$ 53,644$ 59,999$ 6,355$ 11.85%
51150REGULAR PART-TIME WAGES29,117$ 30,498$ 31,180$ 32,583$ 1,403$ 4.50%
Subtotal Compensation77,517$ 79,331$ 84,824$ 92,582$ 7,758$ 9.15%
52110CONTRACTUAL SERVICES455,100$ 440,461$ 535,157$ 562,898$ 27,741$ 5.18%
52111PRINTING/FORMS4,343$ 2,736$ 4,500$ 4,500$ -$ -
MILEAGE
52183268$ 142$ 300$ 300$ -$ -
52186PROF DEV & TRAINING179$ 199$ 500$ 500$ -$ -
TRAVEL
52187-$ -$ -$ -$ -
52188SEMINARS/WORKSHOPS/CONFEREN100$ -$ 500$ 500$ -$ -
54100SUPPLIES1,603$ 840$ 1,750$ 1,750$ -$ -
54111OFFICE SUPPLIES541$ -$ -$ -$ -
54113MEMBERSHIP/DUES/LICENSES &6,570$ 6,570$ 6,600$ 6,600$ -$ -
Subtotal Expenses468,703$ 450,949$ 549,307$ 577,048$ 27,741$ 5.05%
Total General Fund546,220$ 530,279$ 634,131$ 669,630$ 35,499$ 5.60%
Grants - MBTA Grant
52110LEXPRESS CONT SVC52,000$ 54,080$ 56,243$ 56,243$ -$ 0.00%
$ 56,243$ -$ 0.00%
Subtotal Expenses52,000$ 54,080$ 56,243
Total 3610 Transportation Services (All Funds)598,220$ 584,359$ 690,374$ 725,873$ 35,499$ 5.14%
6210 -Transportation Services 12 11/20/2017
FY2019 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority:1 of 6
Department:Human Services
Program:Youth and Family Services
Element:6150 - Youth and Family Services
Accounting Dept #:10054301/10054302
Supplemental Title:Youth and Family Services Additional Supports
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the requests and create
a prioritized list.
REQUESTED PROGRAM IMPROVEMENT FUNDING
ObjectObjectOne-Time CostOngoing Annual CostTOTAL
CodeDescription(FY2019 & Future)(FY2019 Only)
FY2019 Request
Compensation$0
51150PT wages$0
$0
Benefits$0$0
Expenses$0
10054302Cont Svc
$0
$0
$0
$0
TOTAL$0$0$0
PURPOSE / DESCRIPTION OF REQUEST
The FT Youth and Family Services SocialWorker is a licensed clinician that provides core social services to
Lexington residents. With a focus on serving those under the age of 60, including youth, the social worker is
responsible for responding to the community by providing clinical assessment, information and referral, crisis
intervention, stabilization and case management, parent consultation, family support and school consultation. In
addition to this work, the Youth and Family Services Social Worker is also responsible for community outreach and the
development and implementation of wellness and prevention programming, specifically around the topics of mental
health and suicide prevention. In 2013, the Town added a PT Youth and Family Services Coordinator to assist with
outreach and prevention activities. This position was eliminated in the Human Services Department in 2015 and moved
to Recreation and Community Programs to create the position of Youth and Family Program Coordinator.
This funding request serves as a placeholder as the Town determines the current needs for additional mental health,
wellness and prevention services. The 2015 and 2017 Youth Risk Behavior Surveys show that Lexington Youth
continue to struggle with issues around Substance Use, Stress, Depression and Suicide Ideation. The Lexington Public
Schools have increased social work and counseling positions, and the Town and School staff work collaboratively to
provide educational and wellness programs, and response to crisis situations.
SERVICE IMPLICATION
The addition of a PT Youth and Family Services Social Worker wouldhave the following impact on services:
-Increase capacity toprovide individual and family counseling services
-Increase capacity to plan and implement prevention, mental health and wellness education and suicide prevention
programming
-Build capacity for collaboration with Lexington Police, Fire, Health and School Departments
-Build capacity for crisis response protocol/crisis intervention team
The ultimate goal for the Human Services Department is to provide a continuum of services to residents of Lexington
across the lifespan, assisting them to live safely in the community.
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FY2019 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority:2 of 6
Department:Human Services
Program:Senior Services
Element:6170 - Senior Services and Community Programs
Accounting Dept #:10054632
Supplemental Title:Age Friendly Lexington - UMASS Boston
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the requests and create
a prioritized list.
REQUESTED PROGRAM IMPROVEMENT FUNDING
ObjectObjectOne-Time CostOngoing Annual CostTOTAL
CodeDescription(FY2019 & Future)(FY2019 Only)
FY2019 Request
Compensation$0
$0
$0
Benefits$0
Expenses$0
52110Contract Services$35,000
$35,000
$0
$0
$0
TOTAL$35,000$0$35,000
PURPOSE / DESCRIPTION OF REQUEST
This PIR will providefunding for Lexington to begin the commitment to become a designated Age Friendly
Community -a process that recognizes the value of planning for a community that is accessible and supportive to all
residents, regardless of age. AARP has partnered with the World Health Organization to assist communities with the
process, providing resources that they need to become more age friendly, tapping into global research, models and best
practices. To date, 101 cities and town in the U.S. have entered into the Age Friendly designation, and in Massachusetts,
14 cities now have the designation, including Boston, Salem, Newton and Wakefield.
The UMass Boston Gerontology Institute and the Center for Social & Demographic Research on Aging has taken the
lead to conduct community needs assessments and applied research aimed at addressing the wellbeing of New England's
older residents. This work looks at several key components -addressing why Lexington needs to plan for demographic
change. (see detail attached). Data (from the 2010 census counted 7,898 residents age 60+ , representing 25% of the
population. Projections from the UMass Donahue Institute suggest that by the year 2030, at least 10,000 Lexington
residents will be age 60+, representing 31% of the population.
The process to become an Age Friendly community involves a series of steps that include defining the scope of the
Age Friendly initiative and conducting a needs assessment. The project timeline includes two phases of work, and
usually takes 1 -2 years to complete. The proposed budget from UMass Boston is $35,000 which includes all costs and
can be billed 3 times over the project period.
SERVICE IMPLICATION
Lexingtonis currently engaged in the Comprehensive Planning process through the Planning Department. Many of
the components of the Age Friendly process will dovetail with the Comp Plan. Specifically, this is a study that looks at
how Lexington will plan for demographic change. It focuses on how the Lexington community as a whole will respond
to those changes, and seeks to identify gaps in local services and amenities. The Age Friendly process also helps to
determine the programs and services that residents value, and seeks to identify what new programs and services could
be prioritized.
The Age Friendly Communities initiative is inclusive of residents of all ages and stages in life -recognizing
improvements that make our Town more supportive of not only older residents but for residents of all ages.
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FY2019 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority:3 of 6
Department:Human Services
Program:Transportation Services
Element:6210 - Transportation Services
Accounting Dept #:10054672
Supplemental Title:Transportation Strategic Plan
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the requests and create
a prioritized list.
REQUESTED PROGRAM IMPROVEMENT FUNDING
ObjectObjectOne-Time CostOngoing Annual CostTOTAL
CodeDescription(FY2019 & Future)(FY2019 Only)
FY2019 Request
Compensation$0
$0
$0
Benefits$0
Expenses$0
52110Contract Services$25,000
$25,000
$0
$0
$0
TOTAL$25,000$0$25,000
PURPOSE / DESCRIPTION OF REQUEST
The Transportation Services division is seeking a one time request for $25,000 to hirea consultant to develop a
Transportation Strategic Plan. The Lexpresscommunity fixed route bus service began in 1979 and that year recorded
an annual ridership of 80,000. Initial the Lexpress bus was heavily subsidized by a MBTA Suburban Mobility grant.
Today, the annual funding is a composite of sources that includes the tax levy, fares, an MBTA grant and TDM funds.
It is a service that continually tries to evolve to meet the changing needs of Lexington residents. In 2014, in an effort to
boost visibility and ridership, Lexpress implemented a promotion that allows seniors and disabled riders to board free
during off peak hours. Seniors now make up 46% of total ridership. In FY2017, total Lexpress ridership was 63,699 -
down 17% from the 5 year average and is 14% less than FY2016.
Transportation Services also oversees the LexConnect Taxi Program, designed to meet the growing transportation
needs of seniors. Started in 2013, LexConnect's first-year expenses were $7,280 -a number that has grown to $35,211
in 2017 -an increase of 383%.
Review of data for Lexpress indicates that in FY2017 the net cost per ride increased 32% from the 5 year average to
$5.01. Declining ridership (-17%) and declining fare revenue (-20%) have had a significant impact on the cost per ride
over time.
SERVICE IMPLICATION
A review of the historical data (completed by former Transportation Manager Jeanette Rebecchi) looks at trends over
time. Ridership (except for seniors) is down, fare revenue is down and net operating costs are up.
Demographic information projects that the number of seniors living in Lexington will increase to just over 30% by
the year 2030. Lexington also is experiencing an increase in the number of children under the age of 18, placing
increased demand on bussing to school and after school activities, and traffic management issues.
A targeted Transportation Strategic Plan will provide a necessary assessment of Lexington's current modes of
transportation and community needs with a goal of developing a 3 -5 year plan that addresses increasing service
demands and costs.
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FY2019 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority:4 of 6
Department:Human Services
Program:Senior Services
Element:6170 - Senior Services and Community Programs
Accounting Dept #:
Supplemental Title:Senior Services Nurse
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the requests and create
a prioritized list.
REQUESTED PROGRAM IMPROVEMENT FUNDING
ObjectObjectOne-Time CostOngoing Annual CostTOTAL
CodeDescription(FY2019 & Future)(FY2019 Only)
FY2019 Request
Compensation$0
51150Part-Time wages$9,620$9,620
$0
Benefits$16,356$16,356
Expenses$0
$0
$0
$0
$0
TOTAL$0$25,976
$25,976
PURPOSE / DESCRIPTION OF REQUEST
TheSeniorServicesOutreachNursecurrentlyworks15hours/weekandisfundedwith$16,750fromtheEOEAFormulaGrantand
$13,957fromtheGeneralFund.TheOutreachNurseprovideshomevisitstohomeboundclientsmonthly,facilitatesaParkinson's
pressureclinicsandflu
supportgroup(withover60members)andBereavementsupportgroups,conductsfourmonthlyblood
clinicsduringfluseason,writescolumnsfortheNewsletterandtheColonialTimes,givestalksonhealthtopicsthroughoutthe
year,andadministerstheTown'sSafetyNetprogram(aGPSbraceletandmonitoringsystemdesignedforindividualswhomaybe
atriskofwandering).
HumanServicesstaffcontinuetofieldrequestsforanotherCaregiversSupportGroup.Demographicprojectionsshowthatthe
numberofresidentsage60+inLexingtonwillgrowtojustover30%bytheyear2030.Researchshowsthatsupportingcaregivers
facilitatestheirselfcare,longevityandhelpstocombatcaregiverburnout.Theadditionaloutreachnursinghourswillhelpthe
departmentbuildcapacitytoaddresscriticalneedsofouragingpopulationinLexington.
SERVICE IMPLICATION
TheSeniorServicesdivisionhasidentifiedthefollowingdirectserviceimplications:
1.Caregiverssupportgroupaddmonthlygrouptoaddressallcaregivers(notdiagnosisspecific)
2.AdditionalcapacityforcommunityoutreachtohomeboundseniorsandatriskresidentsinLexington
3.Enhancesafetynetprogramwithspecificfocusoncommunityoutreachtraininganddevelopmentofaprogrambrochure
4.AdditionalcapacityforTownwidetraininginCPR/AEDandNarcanuse(teaching/workshopswithresidentsa&staff)
5.CollaborationondevelopmentofacrisisresponseteaminLexingtonwithcurrentatriskgroupofPolice,Fire,Healthand
HumanServices
6.Keyinvolvementondevelopmentofagefriendlyinitiatives
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FY2019 PROGRAM IMPROVEMENT REQUEST FORM
Department Priority:5 of 6
Department:Human Services
Program:Transportation Services
Element:6200 - Transportation Services
Accounting Dept #:10054632
Supplemental Title:Credit Card Fees (Placeholder)
Purpose: Use this form to spell out your request for additional personnel and/or programs. We will work with you to tally the requests and create
a prioritized list.
REQUESTED PROGRAM IMPROVEMENT FUNDING
ObjectObjectOne-Time CostOngoing Annual CostTOTAL
CodeDescription(FY2019 & Future)(FY2019 Only)
FY2019 Request
Compensation$0
$0
$0
Benefits$0
Expenses$0
52110Contract Services$1,500
$1,500
$0
$0
$0
TOTAL$0$1,500$1,500
PURPOSE / DESCRIPTION OF REQUEST
This request seeks funding to implement the use of credit cards to purchase Lexpress passes and tickets at the Lexington
Community Center. Sinceits' implementation in 1979, Lexpress has operated as "cash only". In 2015 Transportation
Services moved to the Community Center -providing a one-stop shopping experience for customers. Using Sportsman
Software (existing) and Recreation and Community Programs credit card terminals (existing), Human Services will be
able to accept credit card payments for Lexpress.
In FY2017, pass sales were just over $37,000. Using an average of 3% per transaction, we estimate the fees to be
$1,500.
Seeking further discussion with Town Manager on this request.
SERVICE IMPLICATION
Accepting credit card purchase for Lexpress will have the following benefits:
-Improve the customer service experience by accepting credit cards for Lexpress pass and ticket purchases
-Allow implementation of electronic record keeping for percentage of transactions
-Improve staff efficiency by removing the need for manual data entry
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