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HomeMy WebLinkAbout2017-10-18 BOS Packet - Released SELECTMEN'S MEETING Wednesday, October 18, 2017 Selectmen's Meeting Room 6:30 PM AGENDA PUBLIC COMMENTS Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other than to ask questions of clarification. Speakers are encouraged to notify the Selectmen's Office at 781-698- 4580 if they wish to speak during public comment to assist the Chairman in managing meeting times. SELECTMAN CONCERNS AND LIAISON REPORTS TOWN MANAGER REPORT ITEMS FOR INDIVIDUAL CONSIDERATION 1. Review and Approve Letter: Complaint Regarding Inn at Hastings Park Liquor 6:35 p.m. License(15 min.) 2. Call for Special Election-Debt Exclusion Vote and Vote Debt Exclusion Questions 6:50 p.m. (10 min.) 3. Authorize Chairman to Vote for MPO Candidates (5 min.) 7:00 p.m. 4. Special Town Meeting: Board Positions/Discussion(10 min.) 7:05 p.m. CONSENT AGENDA 1. Waive Parking Fees-Depot Parking Lot ADJOURN 1. Anticipated Adjournment 7:15 p.m. The next regularly scheduled meeting of the Board of Selectmen is scheduled for Monday, October 30, 2017 at 7:00 p.m. in the Selectmen Meeting Room, Town Office Building, 1625 Massachusetts Avenue. Hearing Assistance Device.v Available on Reque.vt �� �� � All agenda time and the order of items are approximate and subject to change. Recorded by LexMedia AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Review and Approve Letter: Complaint Regarding Inn at Hastings Park Liquor License (15 PRESENTER: ITEM NUMBER: Board of Selectmen Discussion I.1 SUMMARY: A vote is requested for this agenda item. Board discussion regarding Inn at Hastings Park alleged liquor license violation. SUGGESTED MOTION: Move to approve and sign letter regarding Inn at Hastings Park liquor license violation. FOLLOW-UP: BOS Office. DATE AND APPROXIMATE TIME ON AGENDA: 10/18/2017 6:35 p.m. ATTACHMENTS: Description Type D Drafl Q'OS�ttor Rackrrgn Matorinl D Patrick Letter Rackrrgn Matorinl D hinr Rarsponrs e to fkHog.ationr. Rackrrgn Matorinl D kjquor�conr sr Ch,uditionrs; Rackrrgn Matorinl VS MOq 1775 c x p Town of Lexington K z y w Office of Selectmen U APRIL19" l FXINC, Suzanne E. Barry, Chairman Tel: (781) 698-4580 Michelle L. Ciccolo,Vice Chairman Fax: (781) 863-9468 Peter C. J. Kelley Joseph N. Pato Douglas M. Lucente October 18, 2017 Trisha P6rez Kennealy Inn at Hastings Park 2027 Massachusetts Avenue Lexington, MA 02421 Dear Ms. Kennealy: On June 6, 2017 the Board of Selectmen received a letter from John M. Patrick. In that letter Mr. Patrick stated that he believes the Inn at Hastings Park(the "Inn") has violated its Special Permit(dated July 26, 2012) and its Memorandum of Understanding with the Town (dated May 9, 2012)by allowing wait staff to provide food and beverage service on the Inn porch. On June 21, 2017 you met with Board of Selectman Chairman Suzanne Barry and Town Manager Carl Valente to discuss this matter and explained that you would review this matter and respond to Mr. Patrick's complaint. On July 12, 2017 you provided a written response to Mr. Patrick's complaint in which you stated, in part: "...The Inn at Hastings Park was bought out for the weekend for a wedding celebration. Under the terms of our licensing, the Inn guests... may be served food and beverages throughout the property as they were on that weekend. The Inn does host events like these for both social and corporate clients who are guests at the Inn." The Board of Selectmen has reviewed your response and Mr. Patrick's original letter and, based on the recommendation of Ms. Barry and Mr. Valente, find the following: 1. Use of the Inn for functions is a permitted purpose under the Special Permit. 2. Consumption of food on the premises includes the porch. The Special Permit does not prohibit the serving of food outdoors. The serving of food outdoors, however, cannot include the serving of alcoholic beverages. 3. The Inn is permitted to serve alcohol only in the restaurant/dining room, the 22 guest rooms and the three sitting rooms in the Main Inn. 4. Alcohol service is not allowed on the Main Inn covered porch or patio. Alcohol service is defined as the placing of an order for an alcoholic beverage. 5. Alcohol consumption on the Main Inn covered porch and patio is allowed only if the alcohol service to the Inn Guest took place in the Main Inn sitting rooms and the Inn Guest transports such alcohol beverages to the Main Inn covered porch and adjacent patio. 1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420 email selectmen@lexingtonma.gov The Board of Selectmen, therefore, has determined that the serving of liquor on the Inn porch or patio is not in compliance with the December 1, 2014 conditions of the Inn's Liquor License. Although the Board declines to take further enforcement action regarding this noncompliance at this time, we caution that future violations of the liquor license would be cause for the Board of Selectmen to hold a hearing on the alleged violations and determine appropriate penalties or enforcement measures. Lexington Board of Selectmen Suzanne E. Barry, Chairman Michelle L. Ciccolo, Vice Chairman Peter C. J. Kelley Joseph N. Pato Douglas M. Lucente cc: John M. Patrick Building Commissioner's Office """'1 62017 2030 Massachusetts Avenue Lexington, MA 02421 June 5, 2017 Board of Selectmen Town Office Building 1625 Massachusetts Ave Lexington, MA 02420 Notification of Various Violations by Inn at Hastings Park Dear Board of Selectmen, In December and January I wrote to inform you of violations over the course of 2016 by the Inn at Hastings Park, related to their liquor license, the Special Permit under which the Inn operates and the Memorandum of Understand (MOU) the proprietor signed with the Town. Unfortunately I now find myself in the position of contacting you again to seek redress for further violations of these same conditions of operation, as well as new ones which have come to light. 1. Introductory Comments I will preface my points below with several comments: I.a. I take no joy in bringing these violations to light. I would much rather believe, no doubt as you would, that any business person in town would operate in accordance with the various regulations and agreements which govern their operations, especially the liquor license. I.b. I am informing you as is my right as an abutter to seek redress and responsive action from you as the governing regulatory and compliance body for the Town of Lexington. I.C. During the rezoning process the Board of Selectmen repeatedly assured abutters and the neighborhood that the MOU and the annual alcohol license renewal process provided an effective enforcement mechanism to ensure compliance with the conditions of the rezoning; and that the Board would hear and be responsive to complaints regarding violations, W. The Selectmen have made clear they require evidence of violations in order to initiate corrective action. I.e. I am therefore providing you with more documentation of violations which I witnessed on May 20, 2017. These are very similar to those in 2016 which I highlighted to you in correspondence in December 2016 and January 2017. 1 feel it is very important that you address this situation so that the Inn proprietor understands that such violations will not be tolerated this year and going forward. If. Service of Food on the Porch of the Inn Il.a. At mid-day on May 20th, while doing some yard work on my property, I observed food and beverage service by wait staff on the Inn porch. Knowing that the Se-le--ct-m-(-;n-require-e-�-la-en-c-e--oI violations, I discreetly took several photos and a short (16 second) video of service occurring on the porch of the Inn, while staying well away from guests and staff, (Please see Attachment 1 for photos and video stills from iPhone.) ll.b. Please note that three tables are fully set for service by wait staff with tablecloths, linen cutlery, glassware, high-backed indoor chairs, etc and that the images show a member of the wait staff serving guests. Il.c. I provide this evidence for the following reasons: Il.c.a. Food and beverage service on the porch is not permitted at all according to the conditions of the liquor license that you set, (The alcohol license allows overnight Inn guests only to carry out themselves an alcoholic beverage with a light snack such as a sandwich or cookie, and only until 9pm.) Il.c.b. With the Inn serving guests on the porch, the Inn is also violating the Memorandum of Understanding signed by the Selectman, as well as the DSDUP/Special Permit accorded AB Holdings, which limits the restaurant to 54 seats, Il.d. It is important to note that the current enlarged and covered front porch was not on the PSDUP/DSDUP plans submitted to Town Meeting nor the Special Permit hearing of the Board of Appeals. Il.d.a. On September 12, 2013 this significant change, along with numerous other substantive modifications, was approved by the Zoning Board of Appeals as a "minor revision" without abutter notification and without our knowledge. lLd,b. This would appear to violate the decision making requirements of the Massachusetts Zoning Act, Chapter 40, with regard to amendments (and the nature of the relief granted) and public hearing requirements. Furthermore, it appears that one of the members of the Zoning Board of Appeals who voted on the "minor revisions" was not present at the original hearing. Il.d.c. We only learned of the above in consulting the Registry of Deeds, when my wife and I sought to understand how the porch could have been enlarged to accommodate seating without encroaching into the front set back, Ill. Impermissible Use- Functions and Events Ill.a. That same evening of the 20th, I happened to see from my front windows that Inn staff were setting up several tables on the narrow expanse of lawn in front of the former Dana Home along Massachusetts Avenue. Later that evening, just before 9pm, a large wedding party gathered there, spreading on to the public sidewalk. Loud music was played-, the party- goers were given sparklers and people yelled and cheered during which time I believe the bride and groom danced in front of the Inn. There were a few loud announcements that the party would be moving inside, but the party continued for some time in front of the Inn. Ill.b. Functions and events are not among the Allowed Uses of the Definitive Site Development and Use Plan (DSDUP) which is part of the zoning. To gather evidence to submit to you, I crossed the street, walked past the Inn, along the public sidewalk, and took several images and a very short video clip with my iPhone. (See attached photos of Attachment 2.) Ill.c. I have recently learned from the Inn's website that a bedroom in the former Mulliken House has been converted into a meeting room called the "Salon," which can hold up to 15 individuals, at which food and beverages may be provided. In addition, the "Living Room" in the former Dana Home is also now being offered for rent to groups of up to 25 people. According to the Private Events 2017 page of the Inn's website, customers who rent out the "Living Room" for dinner on Friday and Saturday evenings must also reserve a minimum of 5 rooms at the Inn, so clearly not all customers at these events are required to be overnight Inn guests. (See Attachment 3 for pricing and Attachment 4 for photos of "Living Room" from Inn website.) Ill.d. Beyond the fact that these dedicated function rooms are not allowed per the DSDUP and that the liquor license accorded to the Inn does not extend to such function rooms, Ms. Kennealy herself stated before Town Meeting that: "The PSDUP limits the number of seats that we can have to 54, That is in the PSDUR that is the maximum number of seats that I can have, so any alcohol license that I apply for will be limited to 54 seats." (See LexMedia recording of May 9, 2012, at 2:03:44, of Ms. Kennealy's response to a question during Town Meeting consideration of Article 34.) III.e. As you may recall, during this Town Meeting, Ms. Manz, Chair of the Planning Board in the Board's report to town Town Meeting Members stated that, "With regard to function rooms, while function rooms are a permitted use in the zoning definition of "Inn", the interior plan for the buildings on this site, which are made a binding part of the PSDUP, do not include dedicated function rooms". (See LexMedia recording, at minute 49, of Town Meeting of May 9, 201Z) lll-f. The existence of such function rooms would also presumably have implications for the Certificate of Occupancy accorded the Inn and Board of Health regulations. Ill.g. It is certainly unlikely that the rezoning of the Inn would have successfully passed Town Meeting if functions had been permitted, as many members and residents already felt the intensity of the commercial use was not appropriate given the footprint of the rezoned property, the close proximity of private homes, and parking requirements. Ill.h. If one adds the 25 seats in the "Living Room", the 15 seats in the "Salon", the 54 seats in the restaurant and the 22 rooms of the Inn, parking is woefully deficient. It is inevitable that when functions occur, as one apparently did today, that customers who cannot find parking at the Inn will park on residential side streets, as several cars did during an event today. During a period of several minutes my wife and I witnessed at least 3 groups of partygoers park their cars near our driveway on Parker Street and cross the street to enter the Inn, carrying balloons for an event. Ill.i. Furthermore, functions displace other patrons into other areas of the Inn not authorized for food and beverage service. (Please see Attachment 5) IV. Alcohol Consumption Outside Permitted Areas IV.a. During the evening function in front of the Inn, some guests on the front lawn were drinking alcohol (see second photo in Attachment 2 with white arrows pointing to wine glasses). This is of course not a permitted area for consumption. IV.b. At the December 2016 liquor license hearing for the Inn at Hastings Park, I was advised by the BOS and the Town Manager that, were I to observe further violations of the liquor license, I should call the Lexington Police Department. While I considered doing this, I ultimately decided against it as it seemed terribly unfair to the young couple celebrating their wedding day to spoil their event by having it broken up by the police. It seemed less intrusive to gather photographic evidence from the adjacent public walkway. I hope that you will take very seriously the violations I have outlined above and in your capacity as the Board of Selectmen ensure that our regulations are fully complied with for the benefit of the entire community, Sincerely, John M. Patrick Attachments: Attachment 1 Patrons on Porch Set up for Food Service by Wait Staff and Outdoor Food Service Observed on May 20, 2017 at 12:20prn Attachment 2 Large Function held in front of Inn on Mass Ave. Attachment 3 Inn Private Events information showing creation of function room in Living Room and conversion of a guest bedroom into a function room Attachment 4 Photos from Inn website showing "Living Room" set up for functions opentable.corn Review of Artistry on The Green - Restaurant Patron Attachment 5 Describing Being Moved to `Living Room"To Dine When Displaced by Function in Restaurant Attachment 1: Patrons on Porch Set up for Food Service by Wait Staff YnR Mol le �1 a ly �Q f urNeM f I r r, f- o r I Attachment 1 (cont): Outdoor Food Service Observed on May 20, 2017 at 12:20pm rpk a �r or r' r �o w a i N r y Vr A % h� +Y _ /i 1 yi ry / a fr r V / k u;< r Attachment 2: Large Function Held in Front of Inn on Mass Ave. on May 20 I yy I r ' r I i aai 1 I OF41 I W II� 01 NI a lr a 1 i � I I a l Y I l+a lz l a aaik,.� I Zoom of above photo shc wng guests with w o rU Attachment 3: Inn Private Events Information showing creation of function room in Living Room and conversion of a guest bedroom into a function room I iN N AT HIASTINGS PARK 11RIVNIT EVE'NTS 2017 Ihe Liz ing Room is available to be reiitc,l lsr the daN�anti t)\-the half-dv, Dav Rental:S,,S00 I lalf-da\ rental:s400 Food& Bct cr.o'c Minimum:S�00 Food & Bevera-,e Millinitific$250 The Living Rool-11 can be rented for evcninl,eN cius for tip to 2.i people. Food & Beverage I 11011daV-ThUYS&V Lunch:$1 500 Dinner:$2,500 Frida,.v/Saturdav Lunch:$1 500 Dinner.$3,000* Sund,xi- Brunch:$1,500 Dinner:$2.500 We have rerim aced one of our suites inside the Isaac Mulliken House to accommodate a private meetin",space for tip to 15 people. • Complitiren[ary LC D projector and screen • Room Rental$500.00 • Food& Beveral"e-Millinsuill S500.00 Restaurant i t Rental 'File rin's Restaurant,Aftistry on the Green,can he rented out for event,of ill)to 54 people.'I'lle restaurant is closed to the public on %lonclays for lunch and dinner to accommodate private e\ents. The restaurant is available for primate events on other days Of the xx eck,bill such totly-ours are subject to higher food and beverage minimums,(AH MillitutillIS listed below are subject to increase dUr n,,peak times.} Food& Beverage Minimums: Mondav Lunch:S2,500 Dinner:$3-500 'I'Llesdav/Wedriesday Lunch:S2,500 Dinner:$4,5()() Thursdav Lunch:$,?,500 Dinner:'Z5,5 00 Fridav** Lunch:$2,500 Dinner: 7,5 00 S a t it rd a v Brunch,Tlinch:$3,500 Dinner:$8,500 ,,�llndav Brunch:$4,000 Dinner:$4,500 blil-ola rc-ewi on 6n41So'11,1l1,1,'V nrrlrtr im'leyuil-rd to 22 gyl(st I-oolll, 1-ooll7 Parties wlio 1,11N-ouz the enrire Inn can ha prlv lre is es to the rest"Itirant dun!.',I rc.tkfast with $1-000 room rcnt<ll on wcckday and a$2,000 moni rental()it wcckcii(k Other Restaurant E'vents: Events Of tip to 20 people can be hosted in the restaurant Without b-in,,,out the entire restaurant for vile party exclusive Ilse.These parties eN ill he stibJect to I per person minimum set on a case- by-case basis.We will \N ork with VOU to create a prix-file rileriLl. 2'02, Lexiro-,roti, MA 02421 781-,;0 1-6600 am.int adhastin,gspark.0 ro 7 (source: df/ -Sales Materials PDF,PRivate events 2017 -sijeet-Pdf) Attachment 4: Photos from Inn website showing "Living Room" set up for functions 1-1-- Al , m' ff l! ,o,// � r p. J�,gyp;, ✓n�'C"'�'m✓�I,�d��'�y,� ng �'°�� � ",+� !"��'+ u 0 r lo r� r r� �'nr1ir l Y rr/' � k �e,.0 a,wwry w .rw T,ny'�,i, /� � I • A i ,m i° m , (Source: http://www innathastingspark com/gallery-en html) Attachment 5: opentable.com Review of Artistry on The Green Restaurant Patron Describing Being Moved to "Living Room" To Dine When Displaced by Function in Restaurant S,Decifically, requested a quiet table.as this ,vas a get together for tvjo chltdhood friends, ',,1Vhen we arrived at the restaurant,vvevvere informed that the main dining foon) v,,as NOT ;I I I I ­ availabte, as it vvas set up for a private party. VVe were seated in the middle of a sirnall dining area with tvvo targe family groups around Lis, It was quite noisy and there was tittle privacy. It would have been appreciated if someone had called prior to our visit. The inn itself was tovely and we vii'lt plan another lunch or dinner sometime in the future. Dining Gccas!on: Tags: AT HASTI NGS PARK Mr.Carl Valente Town Manager 1625 Massachusetts Avenue Lexington, MA 02420 July 12, 2017 Dear Mr.Valente, First,thank you and Ms.Suzie Barry for meeting with me with regards to Mr. Patrick's letter dated May 20, 2017. My team and 1 are always available via phone or in person to discuss any concerns you might have about our operations. As stated in that meeting,The Inn at Hastings Park was bought out for the weekend for a wedding celebration. Under the terms of our licensing,the Inn guests that Mr. Patrick took pictures of may be served food and beverages throughout the property as they were on that weekend. The Inn does host events like these for both social and corporate clients who are guests at The Inn. The Inn at Hastings Park has been submitting information about our occupancy,restaurant covers, daily deliveries and any complaints addressed directly to me on an annual basis as required by the Memorandum of Understanding negotiated with the town. These parameters are analyzed daily to ensure that the needs of our guests,employees and neighbors are being adequately served. Given the size of our property and level of service our guests receive,we must adhere to these metrics on a daily basis. 1 will be in attendance at the Board of Selectman's meeting on Monday,July 17,2017 as requested. Should you have any questions in anticipation of that meeting please do not hesitate to call or email me. Sincerely, Trisha Perez Kennealy, Owner and General Manager BEST©F ,�I BOSTON rig t�iirnr�rul WORLD'S ¢ BEST 2016 i�IrlAt��� AWARDS (:.'HAiJE~AtJX- c�Wrw zoi� Conditions ou Liquor License for Inn udHastings Park Definitions l. Alcohol Service: The placing ofun order for uualcoholic beverage. 2. Alcohol Consumption: The drinking ofon alcoholic beverage. 3. Inn Guest: An individual registered to stay overnight at the 22 guest rooms/suites. 4. Po1n,o: Any customer mfthe Inn n1 Hastings Park who is not an Inn Guest. Cemdibumm Inn Guests |. Alcohol service shall hc limited hn the restaurant/dining room, the 22 guest rooms/suites and the \brcc sitting rooms io the Main Inn; all as sbovvo nn the plans for\hc Inn submitted with this license application. 2. Akx>bn| service yhu|| not be u||nwcd on the Main Inn covered porch or patio adjacent to the Main ---' 3. Alcohol consumption is permissible in the 22 guest rooms/suites and nn the Main Inn covered porch or patio adjacent tnthe Main Inn, but shall not hcallowed on the Main Inn covered porch or patio adjacent iothe Main Inn after 9M. 4. Alcohol consumption on the Main Inn covered porch and patio adjacent to the Main Inn is allowed only if the alcohol service to the Inn Guest took place in the Main Inn sitting rooms and the Inn Guest transports such alcoholic beverages to the Main Inn covered porch and odiuccn\ patio. ()ycn alcoholic beverages may bc transported toorfrom 22 gncsinnomno/suiics, the Mu||ikcn House mrthe Barn only hy Inn staff. 5. /\|cohn| service and consumption is o||ov/cd within the hours of this license, subject to Condition 3 above, provided that food service is provided with the alcoholic beverage in accordance with the Regulations. b. Food service in the Main Inn sitting rooms does not include ordering from the restaurant menu, Artistry on the Green. Food service in the Main Inn sitting rnonoa is intended to be an offering\othe Inn Guests in connection with operation o[the Inn. Such items may include, but are not limited to, nnotOus, breads, finger sandwiches, cookies, fruits, hors d'oeuvres and the like. Krutroou 7. Alcohol service|o and consumption hYpatrons is allowed only iu the restaurant/dining room and waiting area(which includes the service bar area), and only to patrons vvuidug to be scuicd in the dining room. Appetizers and hors d'oeuvres shall be available to patrons in the waiting area in accordance with the Regulations. December /' 20/4 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Call for Special Election-Debt Exclusion Vote and Vote Debt Exclusion Questions (10 min.) PRESENTER: ITEM NUMBER: Suzanne Barry, Chair 1.2 SUMMARY: A vote is requested for this agenda item. Based on the outcome of the October 16 Special Town Meeting, Articles 2-5, the Board will call for a Proposition 2 1/2 debt exclusion vote on Monday, December 4, 2017 and review and approve the debt exclusion questions. SUGGESTED MOTION: Move to call for a Proposition 2 1/2 debt exclusion election for Monday, December 4, 2017, from 7:00 a.m. to 8:00 P.M. Move to approve and sign the attached Special Election Warrant regarding election date and time the questions for the debt exclusion election. FOLLOW-UP: B O S office to forward Election Warrant to Town Clerk's Office. DATE AND APPROXIMATE TIME ON AGENDA: 10/18/2017 6:50 p.m. ATTACHMENTS: Description Type D Q7 ar l orl..,,li t ion Questions Rackup Matorrinl December 4, 2017 Debt Exclusion Questions (ver. 2) DRAFT—AWAITING BOND COUNSEL AND MSBA (Ques. 1)FINAL REVIEW Question 1: Shall the Town of Lexington be allowed to exempt from the provisions of proposition two and one-half, so called,the amounts required to pay for the bonds issued in order to pay costs of design and construction for a new Maria Hastings Elementary School, located at 7 Crosby Road in Lexington, including the payment of costs for a feasibility study, design development, demolition, architectural and engineering services, original equipment,furnishings, landscaping, paving and other site improvements incidental or directly related to such construction? Yes No Question 2: Shall the Town of Lexington be allowed to exempt from the provisions of proposition two and one-half, so called,the amounts required to pay for the bonds issued in order to pay costs of design and construction of a new Lexington Children's Place (LCP), located at 20 Pelham Road in Lexington, (and the costs of converting the exiting LCP space at the Harrington School to elementary classroom space), including the payment of costs of demolition, architectural and engineering services, original equipment,furnishings, landscaping, paving and other site improvements incidental or directly related to such (remodeling and) construction? Yes No Question 3: Shall the Town of Lexington be allowed to exempt from the provisions of proposition two and one-half, so called,the amounts required to pay for the bonds issued in order to pay costs of design and construction of a new Headquarters Fire Station, located at 45 Bedford Street in Lexington, and the design, addition, remodeling, reconstruction and making extraordinary repairs of a temporary Fire Station located at 171-173 Bedford Street, including the payment of costs of demolition, architectural and engineering services, original equipment,furnishings, landscaping, paving and other site and traffic improvements incidental or directly related to such additions, remodeling, reconstruction, extraordinary repairs and construction? Yes No AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Authorize Chairman to Vote for MPO Candidates (5 min.) PRESENTER: ITEM NUMBER: Suzanne Barry, Chair 1.3 SUMMARY: A vote is requested for this agenda item. Authorize the Chairman to vote in the upcoming MPO election. SUGGESTED MOTION: Move to authorize the Chairman to vote for the four candidates on the ballot for re-election to the MPO. FOLLOW-UP: BO S office to mail ballot. DATE AND APPROXIMATE TIME ON AGENDA: 10/18/2017 7:00 p.m. ATTACHMENTS: Description Type 4t MTA Advisory Beard MAPC177 Tremont Street, Boston, XLk 02111 Tel:(617)426-6054 Fax-(617)451-2054 October 5, 2017 TO: Chief Elected Officials FR: Paul Regan, Executive Directors MBTA Advisory Board Marc Draisen, Executive Director, Metropolitan Area Planning Council RE: Municipal Elections to the Boston Region Metropolitan Planning Organization We are pleased to forward the 2017 MPO Ballot for the elected municipal seats on the Boston Region Metropolitan Planning Organization(MPO). There are four seats on the MPO up for election. The City of Everett is running unopposed for At-Large City seat. The Town of Lexington is running unopposed for the At-Large Town seat. The City of Beverly is running unopposed for the North Shore Task Force(NSTF) sub-region seat. The Town of Medway is running unopposed for the South West Advisory Planning Committee(SWAP) sub-region seat. Key Dates and Locations: October 24, 2017 Absentee Ballots Due 5:00 PM delivered by mail or in person (No Fax or Email) to: BOSTON REGION MPO ELECTIONS Metropolitan Area Planning Council 60 Temple Place, 6`h Floor Boston, M4 02111 October 25, 2017 MPO Municipal Election At MAPC Fall Council Meeting, 9:OOAM Quincy Marriott, 1000 Marriott Drive, Quincy, MA 0216 RECEIVED TOWN MANAGERS OFFICE Votin2 Rules: One vote may be cast by each of the Chief Elected Officials of the 101 municipalities in the Boston region, for each open seat(there are 4 open seats). Ballots may be cast by one of the following ways: 1. By the CEO, in-person, on October 25, 21017 at MAPC Fall Council Meeting. I By Absentee Ballot, delivered by mail or in-person to MAPC by 5:00 PM the day before the election, October 24, 2017. I By a designee, in-person, on October 25, 2017 at MAPC Fall Council Meeting. Each Chief Elected Official or their designee, regardless of which sub-region they are in, or whether they represent a city or a town, may cast one vote for each of the four open MPO seats (for a total of 4 votes cast). Appointing Designees: Designees shall present a signed letter or signed MPO Ballot by the CEO of the municipality they are representing, to MAPC staff prior to the election or by 9:00 AM on the day of the election. Designees may represent only one municipality in the election. Certification of Results: The results of the election shall be certified by the Chairman of the MPO by 12 noon on Friday October 27, 2017. We appreciate the interest shown by the candidates in choosing to serve in these seats on the MPO and for your interest in this important matter. We look forward to your participation. Please contact Eric Bourassa at MAPC (617-933-0740) or Paul Regan, Executive Director of the z:I MBTA Advisory Board(617-426-6054), if you have any questions concerning this election. 2017 MPO Absentee Ballot The MPO Election will be held on Wednesday, October 25, 2017 MAPC Fall Council Meeting Quincy Marriott 1000 Marriott Dr, Quincy, MA 02169 Absentee ballots must be delivered by October 24, 2017 via mail or in person (No Fax or Email) by 5 PM to: BOSTON REGION MPO ELECTIONS Metropolitan Area Planning Council 60 Temple Place, 6h Floor Boston,,IVA 02111 Each Chief Elected Official, regardless of which sub-region they are in, or whether they represent a city or a town, may cast one vote for each of the four open MPO seats. Chief Elected Official may: Vote for only one from the North Shore Task Force LA Beverly Michael P. Cahill, Mayor Vote for only one from the South West Advisory Planning Committee LA Medway Maryjane White, Chair Board of Selectmen Vote for onli one At-Large City LJ Everett Carlo DeMania, Mayor Vote for only one At-Larffe Town LJ Lexington Suzanne E. Barry, Chair Board of Selectmen Municipality Chief Elected Official (Signature) (Print or type name) (see back for more information) Fill this box out only if you (Mayor or Chair Board of Selectman) are appointing someone to vote in your place in person on October 25'h at the NIAPC Fall Council Meeting. Designation of alternate (by Mayor or Chair Board of Selectman): I hereby authorize to cast the ballot for (name) (municipality) Chief Elected Official (signature) Date AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Special Town Meeting: Board Positions/Discussion(10 min) PRESENTER: ITEM NUMBER: Suzanne Barry, Chair 1.4 SUMMARY: Continue discussion on any outstanding Special Town Meeting Warrant Articles. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 10/18/2017 7:05 p.m. ATTACHMENTS: Description Type D S M 3-3 Pos,it ion,(l.ut Cbvor Mom) 0 N n �-i N O U O N a a a w w w w U U Q Q > of >- >- > > > > > > > 2- > > LL LL 2- a. > > > > > Z > > > > Z o- > > LL LL a- a > > > > a > > > > > > > © > > cL cLCL � co> > > > > > > > > > > > >- LL LL LL cn z z N w J Y Y M w J U U U m Y a- m J m m z aa.. z aa.. c c 0 w _0 0 w c I— o I— 0 O E 0 > N o mCL 0c J J a- J J a- c N ° U_ Q o U_ Q a- N Q CO I— U N �— U o E c N 0 � � c N — N w ° w O E E O Qcn a- c Qfn O E B o_ � Q U ti N 0 ti O CO _ 'V T N c 'O N N > f6 f6 'U p__ c — '0 .O N � D c c (D Q :� ° -o aD c o � aEi U a U c `m =� (/) � w l— E c (a ° E -o `m �i E U � Q Q ° o U o ° oc 0) _ 0 . —E o c N LL 0 U 0 0 0 CO p N O J N p N 0 0 N 0 .Q > > '� C14 � � E U � � w H - L° U UZcn _ Z L (D o) N Q -0 C N� N U0 fn N � c c N o y c E o 0 (a °' o � c 'o x c c Zm = .N' y'H Z mmm m0 a 0) C/) M � E E Q (D o a� ?r 3 (D o ?: 3 m Q o m 0 0 O O op o 0 o c aD co _0 0 0 oU v o N N I-- ~ N O > N NC: N N N N J O m m m m J ° (D 0 Q as as a L mN U -0 a- ma ms ma ma 0U 0 0 0 o U c c ) o o o 0 0 0 w w a) a) _0 0- 0. as a a a. a. E E E E c E a a E a s a s cn ¢ ¢ ¢ ¢ cn ¢ ¢ ¢ ¢ mw ¢ ¢ ¢ ¢ ¢ ¢ w w o J (N M N' to J N Cl) �T to (o I-- a0 m U N N (D (D U a) a) a) a) a) aD aD aD aD aD aD aD (D a� 1= 2 F- 2 Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Waive Parking Fees-Depot Parking Lot ITEM PRESENTER: NUMBER: C.1 SUMMARY: It has been the Board's practice to waive Saturday parking fees at the Depot Parking lot during the December holiday shopping season. SUGGESTED MOTION: Move to waive allparking fees at the Depot parking lot on November 25, December 2, 9, 16, 23 and 30. FOLLOW-UP: Police-Parking Bureau. DATE AND APPROXIMATE TIME ON AGENDA: 10/18/2017