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HomeMy WebLinkAbout2017-09-11 BOS Packet - Released SELECTMEN'S MEETING Monday, September 11, 2017 Selectmen's Meeting Room 7:00 PM AGENDA PUBLIC COMMENTS Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other than to ask questions of clarification. Speakers are encouraged to notify the Selectmen's Office at 781-698- 4580 if they wish to speak during public comment to assist the Chairman in managing meeting times. SELECTMAN CONCERNS AND LIAISON REPORTS TOWN MANAGER REPORT ITEMS FOR INDIVIDUAL CONSIDERATION 1. Approve Contract- Vote Tabulators (5 min.) 7:10 p.m. 2. Report on Fire Station Schematic Design(40 min.) 7:15 p.m. 3. Report on Visitors' Center Schematic Design(30 min.) 7:55 p.m. 4. Approve- Hartwell Avenue Compost Operations Fee Schedule(10 min.) 8:25 p.m. 5. FY18 Water/Sewer Rate Discussion(1 of 3) (20 min.) 8:35 p.m. 6. Preparation for Special Town Meeting-2& Special Town Meeting-3: Review 8:55 p.m. Warrant, Presentations and Assignments (30 min.) 7. Procedure for Responding to Citizen Complaints Regarding Elected Officials or 9:25 p.m. Independent Boards (5 min.) 8. Approve Lincoln Park Lights Hours of Operation(5 min.) 9:30 p.m. 9. Accept Selectmen Committee Resignations (5 min) 9:35 p.m. 10.Approve Metropolitan Planning Organization Nomination Papers and Statement of 9:40 p.m. Candidacy Submission(5 min.) CONSENT AGENDA 1. Approve and Sign Proclamation- Constitution Week 2. Approve Town Celebrations Committee Request for Veterans Day Events 3. Approve Lowering of Battle Green Flag 4. Water& Sewer Adjustment EXECUTIVE SESSION 1. Exemption 3: Collective Bargaining Update- Lexington Police Association(15 min.) ADJOURN 1. Anticipated Adjournment 10:05 p.m. A Summit Meeting of the Board of Selectmen, School Committee,Appropriation Committee, and Capital Expenditures Committee is to be held on Wednesday, September 13, 2017 at 7 p.m. at the Public Services Building, 201 Bedford Street. The next meeting of the Board of Selectmen is scheduled for Monday, September 18, 2017 at 7:00 p.m. in the Selectmen Meeting Room, Town Office Building, 1625 Massachusetts Avenue. Hearing Assistance Device.v Available on Reque.vt �� �� � All agenda time and the order of items are approximate and subject to change. Recorded by LexMedia AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve Contract - Vote Tabulators (5 min.) PRESENTER: ITEM NUMBER: Nadie Rice, Town Clerk I.1 SUMMARY: A vote is requested for this agenda item. See attached Memorandum from Town Clerk Nadie Rice. SUGGESTED MOTION: Move to discontinue use of the Accuvote voting tabulation equipment and to authorize the Town Clerk to purchase IMAGECAST PRECINCT tabulation equipment to use in Lexington's elections beginning in December of 2017 and all elections and primaries (both federal and state) and all local elections from that date forward. FOLLOW-UP: Town Clerk's Office will proceed with purchase of voting equipment. DATE AND APPROXIMATE TIME ON AGENDA: 9/11/2017 7:10 p.m. ATTACHMENTS: Description Type D Roconnnnnunndationn.fire Voting Machines Cbv or Mom) V5 MOPN� O 1775 T O � A Q p Q p o w 3 7.� ARRIL I4" L�XINGTO� MEMORANDUM TO: Carl Valente, Town Manager FROM: Nathalie Rice, Town Clerk DATE: September 6, 2017 SUBJECT: Board of Selectmen Vote to purchase and authorize New Electronic Voting Tabulators As a follow-up to my August 8, 2017 memo, I want to inform you that a decision has been reached by the Evaluation Team for new voting tabulators for use in Lexington's elections. Two voting systems were evaluated by a team consisting of myself, Assistant Town Clerk, Dianne Snell, Wardens, Chet Webster and Jody Schott-Marcel and IT staff member Kathy Santos. The team agreed unanimously to recommend the purchase of the Imagecast Precinct Tabulator, an LHS Associates product. This machine ranked higher in portability, access to the tabulator, font on the results tape, handling of write-ins, number of compartments, security of the unit and ballot format. The Imagecast Precinct Tabulator is one of two machines certified in Massachusetts. MGL c.54 §34 specifies that a change in election systems requires a majority vote of the Board of Selectmen no later than 60 days prior to a municipal election when the electronic voting system is due to be used. Subsequent notification of the Board's vote is then required to the State Secretary by the Town Clerk within five days after such determination is made. I am requesting that the Board of Selectmen vote to approve the discontinuance of the Accuvote Voting tabulators and to authorize the use of the Imagecast Precinct Tabulators for all elections beginning in December of 2017. The wording of the vote is the following: Vote: To discontinue use of the Accuvote Voting tabulation equipment and to authorize the Town Clerk to purchase 114GECASTPRECINCT tabulation equipment to use in Lexington's elections beginning in December of 2017 and all elections and primaries (both federal and state) and all local elections from that date forward. I plan to be at your meeting on Monday, September 1 lth, should there be any questions. Please don't hesitate to contact in the meantime if you need any further information. Respectfully yours, Nathalie Rice Town Clerk cc Tom Case Kelly Axtell Donna McIntosh AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Report on Fire Station Schematic Design(40 min) PRESENTER: ITEM NUMBER: Jeff McElravy, Tecton Architects; Pat Goddard, Consultant 1.2 SUMMARY: No vote is requested for this agenda item. The architect will provide an update on the schematic design phase for the main Fire Station project and the temporary station construction necessary at 173 Bedford Street for when the main Station is under construction. An Article for the main Station design(through construction documents) and anArticle for construction for the temporary station is being considered for the Special Town Meeting in October. SUGGESTED MOTION: NA FOLLOW-UP: Board to vote its position on the proposed Warrant Articles for these two projects. 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The architect will provide an update for the conceptual design for the replacement of the Visitors Center. SUGGESTED MOTION: NA FOLLOW-UP: Board to vote its position on the proposed Warrant Article for this project. DATE AND APPROXIMATE TIME ON AGENDA: 9/11/2017 7:55 p.m. ATTACHMENTS: Description Type D Rov ised Ch>nrceptiud 11 ;rgnr. Q'ira a RUr tia>nr. �f� f /�1 ��yj � /i� �✓ //l/ i � /��/i i �� �l/ �� �/� �il ,, d i' V i � �j �� ' �//%� i i I ! 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U � � Y C/) J �- U) U) U) Cc J � U) w wW g z w J �00mOHme Q WD oo U) p IrQ Z z00 � wQ °� ¢ gmz � o W wz N N XN o w C) W cr > W O 0 z ¢ C) U) LW � w Z0 0 �OZOHU m w � ¢U p p ~ WO w p w+ w = O WW Up Z Z W E- � w 00 C z I�wJHr w Zm -0 ¢ U) ¢ U) z � �o cc o H 0w a0 pca o zC) U) W wo o wz � wwwz UU wm 2 Z " U0p ww Z ) z � -iEE o Omo M06 Ia zo w ¢ w LUw � z � W = o °W Z) � > ? Qz C) � w� � UU) CC U � Z ¢ U Owm w Fom OR > U) z a00 ¢ Um oW wwOww NEW wm0 � 0 HMMD mm m0Upw 00moC ¢ UnU ¢ mW Z LaL N a cc AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve - Hartwell Avenue Compost Operations Fee Schedule (10 min.) PRESENTER: ITEM Robert Beaudoin, Environ. Services NUMBER: Supt, David J Pinsonneault, DPW Dir., Jennifer Hewitt, Bdgt. Off. 1'4 SUMMARY: A vote is requested for this agenda item. At the Board's meeting on August 14, staff reviewed the Compost Revolving Account for long-term viability due to the impact of the solar installation and the current and anticipated capital needs at the Hartwell Avenue Compost Site. This site is a valuable resource for the residents of Lexington and for Town Department activities. Staff has proposed fee increases and new revenue sources in order to cover the costs of operating the facility. Proposed fees are comparable to or less than the market rates of other similar facilities in the region. SUGGESTED MOTION: Move to adopt the proposed fee schedule for the Hartwell Avenue Compost operation as presented, effective March 1, 2018. FOLLOW-UP: Staff will update fee information on website, meet with vendors, etc. DATE AND APPROXIMATE TIME ON AGENDA: 9/11/2017 8:25 p.m. ATTACHMENTS: Description Type D V h tan o� l AvePrice Roe Kdo Q'ira a RUr tiarnr. 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Co vt a u m '..m U u Contractor YW Disposal Permit Price: Permit for Landscape Contractor Trucks Current Cost of Annual YW YW Permit Price Recommendation Disposal Permit March - Dec March 1, 2018 Annual Permit 2-14 cubic yard capacity Range from $600-$1800 for Range from $768 -$2,304 per truck mid-March to mid-December disposal per truck (28.5% increase) Seasonal Permit 2-14 cubic yard Range from $300-$900 for Range from $384-$1,152 per truck capacity October 15 - December 15 disposal per truck (28.5% increase) Annual Permit 15 -25 cubic yard Range from $1900-$2900 per Rate based on $6 per cu/yd. capacity mid-March to mid-December year e.g. disposal of 15 cubic yards would be mid-March to mid-December $90 per load No limit Yard Waste &Brush Punch Card Price: Punch Card Current Cost of Punch Card for Price per cu/yd. Recommendation Disposal of 10 Cubic Yards March 1, 2018 Yard waste $7 per cubic yard $9 per cubic yard $70 for 10 cu/yd. card $90 for 10 cu/yd. card Brush 4" in diameter or less $8.50 per cubic yard $10 per cubic yard $85 for 10 cu/yd. card $100 for 10 cu/yd. card Compost Product Price: Product Current Price per Cubic Yard Price per cu/yd. Recommendation March 1, 2018 inch screened compost $15 (plus sales tax) $18 (plus sales tax) inch screened loam/top soil $15 (plus sales tax) $18 (plus sales tax) 50/50 loam & compost blend $17.50 (plus sale tax) $20 (plus sale tax) Bulk Materials Pricing: Minimum Disposal Current Price Bulk YW Disposal Rate per cu/yd. Recommendation, March 1, 2018 1,000 cubic yard of loam NA $16 per cu/yd. 2,000 cubic yard of loam NA $15 per cu/yd. 3,000 cubic yard of loam NA $14 per cu/yd. 1,000 cubic yard of screened compost NA $16 per cu/yd. 2,000 cubic yard of screened compost NA $15 per cu/yd. 3,000 cubic yard of screened compost NA $14 per cu/yd. 3,000 cubic yard of unscreened NA Range $2 -$4 per cu/yd. compost based upon satisfactory Contingent upon compost maturity FOB compost analysis Bulk Disposal Pricing: Minimum Disposal Current Price Bulk YW Disposal Rate per cu/yd. Recommendation, March 1, 2018 5,000 cubic yard from landscape Pilot program: lack disposal Range $5 -$6 per cu/yd. contractor capacity with solar construction contingent upon YW being clean 10,000 cubic yard from landscape NA Range $4-$5 per cu/yd. contractors or haulers Contingent upon YW being clean 5,000 cubic yard of curbside YW from Arlington Disposal MOA delivered Range $7 -$8.50 per cu/yd. based on fall Municipality/Hauler to Hartwell Ave. $7 per cu/yd. or or spring/summer YW $30 per ton 3,000 cubic yard of unscreened NA Range $2 -$4 per cu/yd. Compost Based upon satisfactory Contingent upon compost maturity compost analysis Prices Effective March 1, 2018. c`s Hm wt r x �n A.,1911, A'Ih7V T11�%r MEMORANDUM- To: Carl Valente, Dave Pinsonneault and Carolyn Kosnoff FROM: Robert Beaudoin and Jennifer Hewitt DATE: August 14, 2017 RE: Enhancing Revenue Options for Hartwell Avenue Compost Revolving Fund BACKGROUND For many years, the Hartwell Avenue Compost Revolving Fund has been self-sustaining, consistently generating more revenue than it spends for operations. However, the recent reduction in the composting footprint due to the solar project installation has required several adjustments to site operations, including suspending acceptance of yard waste from the Town of Arlington in FY2017. Town Meeting has recently authorized several purchases, including a Windrow Turner, a screener, and replacement of the pre-fab office. However, the footprint change and additional debt service costs are putting pressure on the fund to remain self- sufficient. ISSUE The Board of Selectmen has asked for a long-term sustainability analysis, which is attached in Appendix A. It projects ongoing costs supported by the Compost Revolving Fund (compensation, benefits, expenses and debt service), as well as current revenues. Without further action, the analysis projects that beginning in FY2017, and intensifying in FY2019 and beyond, there will be annual shortfalls, primarily caused by increasing debt service costs and the loss of revenue from Arlington. In general, an additional $200,000 in annual revenue is needed to support long-term sustainability. The purpose of this memo is to lay out options to address the shortfall, and to position the Hartwell Avenue Compost operation to be self-sustaining well into the future. REVENUE OPTIONS Options for generating additional revenue are broken out based on the anticipated timeframe for implementation. Short-term projects are those that are recommended for implementation this Fall and are generally more straightforward to undertake. Longer-term projects are those that may take a year or more to implement, and may require further research or policy guidance. Finally, other projects are more aspirational, and provide a larger vision for potential future use of the site. If management is supportive of these initiatives, staff will develop an implementation plan for the selected projects. 1 SHORT-TERM—FALL 2017 IMPLEMENTATION 1. Adjust Current Rates —Hartwell Avenue generates revenue from disposal fees (punch cards and permits) and the sale of finished products. The rates for both disposal and sales have not increased since 2005. Chart 1 below displays current rates, and Charts 2 and 3 display rates for competitors within a 10-mile radius—both municipal entities and private contractors. CHART 1. CURRENT RATES SUPPORTING COMPOST REVOLVING FUND Permit/Product Type Current Rate/Cubic Number FY2016 Proposed Rate Yard(CY) Sold Revenue Increase* Yard Waste Punch Card— 10 CYs $70 $7 151 $11,003 $1,500 Brush Punch Card— 10 CYs $85 $8.50 265 $18,580 $3,250 Annual Permit—All $600 - $4.50 72 $92,475 $22,500 $2,800 (estimate) Subtotal—Permit&Punch Card Disposal Revenues $122,058 $27,250 Finished Compost,per CY $15.00 7,420 $111,300 $22,000 Screened Loam per CY $15.00 16,076 $241,140 $48,000 50150 Compost Material,per CY $17.50 3,359 $58,782 $8,000 Sale of Wood Chips &other Varies 7,000 $28,625 --- Subtotal—Finished Product Sales Revenues $439,847 $78,000 Total Combined Disposal and Sales Revenues $561,905** $105,250 *Based on FY2016 level of sales(see Charts 2 and 3). "Does not include FY2016 revenue from the Arlington MOA of$98,139. Bulk Sales Pilot Program (approved for FY2017— insufficient over supply to sell) Level of Sales Pilot Program Number FY2016 Proposed Rate Sold Revenue Rate* Sales of at leastl,000 CY for year $15.00 0 $0 $16 Sales of at least 2,000 CY for year $14.50 0 $0 $15 Sales of at least 3,000 CY for year $14.00 0 $0 $14 Sales of 3,000+for year $13.50 0 $0 $NA *Proposed to include both compost and soil, but only if have extra material want to sell 2 a� Ff? f!) f!) C�j o C�j a a o o z o rA N Z Z Z H po H Ef3 f!) f!) M � Z � II �i w o o cncj O Z M 00 00 O C bJ1 p oo c 00 c �_ O Q C FAN Cf? N Cf? � N O � O C p cC H C O Ste. l� cn c Ucl 0 O Zo ° �"� cl �. clU cl � O N * U a� tea * � iUU a. Punch Cards—For a per-cubic yard rate, contractors purchase a"red punch card" for $70 for the disposal of 10 cubic yards of yard waste ($7/CY). For the disposal of brush up to 4 inches in diameter, contractors must purchase a"green punch card" for $85.00 for the disposal of 10 cubic yards ($8.50/CY). The Needham Compost facility charges contractors $50 per ton, which equates to $10/CY for yard waste, and $15/CY for brush. The closest yard waste disposal facility to Lexington is Landscape Express in Woburn which charges $10/CY for yard waste, and $15/CY for grass clippings. Private contractors surveyed charge $9 or $10/CY, for an overall average of$9.60/CY for yard waste, $10.60 for grass and $14.33 for brush(<8" diameter). Staff recommend increasing the fee to $9/CY (28.5%)for yard waste and $10/CY (17.6%) for brush, which is still below our competitors. The increases are projected to generate an additional $4,750 per year for punch cards alone, and would take effect as of January 1, 2018, for all new punchcards sold. b. Contractor Permits—By purchasing an annual permit, contractors can dispose of an unlimited amount of yard waste from mid-March through mid-December. The permit fees range from $600/year for a vehicle with a capacity of 2 cubic yards up to $3,000/year for a vehicle with a capacity of 25 cubic yards. Because of the varied permit fees, vehicle sizes and unlimited disposal, accurate rates per cubic yard are not available. Staff estimate an average of$4.50 per cubic yard. Staff recommend increasing the permit fees by 28.5%, in line with punch card increases, which would equate to an increase of$1.25/CY, and is projected to generate an additional $22,500 per year. Current and proposed permit rates are detailed in Appendix C. New rates would take effect as of January 1, 2018, for the 2018 season. In addition, staff recognize that there is a"loophole" in the current permit structure where contractors with large vehicles dispose of significantly more yard waste than intended by the fee structure. Staff propose to close that loophole by transitioning the permits for vehicles and roll-off containers over 15 CY to a per load payment system. c. Compost Product Sales—The sale of soil products such as screened loam, compost and 50/50 blend material has grown from a total of about 3,500 cubic yards sold in 2005 to nearly 27,000 cubic yards sold in 2016. Current rates of$15-$17.50/CY are fairly low, especially compared with local contractors, which average $25-$31/CY, thus staff recommend increasing the price of finished product to $18-$20 (14-20%)to generate an additional $78,000 in revenue per year. New rates would take effect as of January 1, 2018, for the 2018 season. 2. Strategic Use of Hartwell Capacity— The addition of the A-60 Windrow Turner turns a windrow of yard waste from the inside out, producing sellable compost in 4-6 months rather than one year using conventional loaders. This in turn means that Hartwell Avenue will continue to process 50,000 cubic yards of yard waste per year on a smaller footprint. Yard waste from Lexington curbside collections and resident drop offs generates approximately 10,000-15,000 CY, and landscaper permits generate an additional 20,000 CY, leaving a remaining capacity of 15,000-20,000 CY. 4 a. Arlington MOA—In the past, that additional capacity was filled via a Memorandum of Agreement(MOA)with Arlington, which generated up to 15,000 CY of yard waste per year. Income from the Arlington MOA consisted of$100,0004110,000 in disposal fees, plus $40,000 in sales from 2,750 CY of finished compost sold at $15/CY. When service was suspended in FY2017, Lexington agreed to offer Arlington the right of first refusal to resume use of Hartwell for their yard waste disposal. However, initial conversations with Arlington DPW staff reveal that they have been happy with the replacement disposal arrangement, so will likely extend that going forward. Staff view this as an opportunity to diversify operations. b. One-Year Pilot Municipal Drop-Off— The heaviest demand for yard waste disposal is October to December. Using the rate chart below, staff recommend developing a pilot program to accept clean yard waste from other municipalities. Towns would respond to get added to the list, and would be able to reserve up to a set amount of cubic yards of yard waste disposal. The preference would be to accept yard waste from 1 to as many as 5 municipal generators of yard waste. Arrangements could range from accepting all yard waste from a community (e.g., the Arlington model)to receiving a one-time disposal of partially processed yard waste that had been collected at a municipal lot(e.g., Belmont, Bedford, Winthrop and Winchester). After the first year, staff would re-evaluate the program and determine if adjustments such as a rolling admission or fee updates are needed. Total disposal fees from replacing the Arlington MOA would be approximately $90,000. (Sale of the compost generated is already incorporated in the compost sales proj ections.) MUNICIPAL/HAULER BULK FALL DISPOSAL RATES Disposal Drop-off of Drop-off of Unscreened Minimum Clean YW Curbside YW Compost 5,000 CY $6.00/CY 10,000 CY $5.50/CY $30 per ton $3/CY 15,000 CY $5.00/CY c. Winter Parking—Lease space at Hartwell Avenue from late-December to mid-March to private contractors for storing their vehicles. This had been done in the past and was used for large tree trucks and only a few landscape trucks, but was discontinued when NARAC was co-located with the MHP site. Revenues are contingent on available space and the number of spaces rented and are projected to range from $5,000 to $20,000 annually. 5 OTHER USES OF HARTWELL AVENUE LOT THAT IMPACT REVENUE GENERATING ACTIVITIES • Unscreened Loam/Clean Fill —In recent years, Hartwell Avenue has also received unscreened loam/clean fill from internal town construction projects and private contractors, which has reduced town construction costs by more than $500,000 on the Estabrook and Diamond school projects and the Hadley Public Services Building. We anticipate that the Hastings and Lexington Children's Place projects could similarly use Hartwell Avenue. Ample room at the site must therefore be identified to house that product. No revenue is generated by Hartwell for this service, other than the sale of the screened material back to the project, and the sale of excess material to contractors. • DPW Excavate Materials—Other DPW divisions use Hartwell Avenue to store excavate from projects such as street sweepings and water breaks. Compost staff need to develop a best practices management plan to ensure that sufficient space is available to continue to provide this function, while also supporting compost revenue generating activities. LONGER-TERM PROJECTS—IMPLEMENTATION IN 2018 3. New Products —With the improved efficiency of managing yard waste with a windrow turner compared to using loaders, and the use of a Star Screener compared to a conventional trommel screener, new opportunities for generating revenue will be available to consider. These include— a. Leaf/Bark Mulch—Utilize new star screener to produce wood chips from ground brush, and black leaf mulch from yard waste. Black leaf mulch is an alternative to traditional bark mulch and can be made from leaf yard waste and other feedstock to produce a higher value added product than screened compost. Current pricing for black leaf mulch ranges from $30-$40 per cubic yard and is becoming more popular. Contractors have inquired about the availability of leaf mulch. Compost Site staff estimate that 1,000- 2,000 cubic yards of material could be produced and sold at a rate of$30-$35/CY, generating $30,000-$70,000 in annual revenues. See attached pictures of samples of leaf mulch produced in late April at Hartwell Avenue. This spring compost site staff have produced a sample leaf mulch that we are using internally in demonstration projects. Staff is confident that 2,000 cubic yards of leaf mulched can be produced for sale in spring 2018. b. Produce "Certified Organic" Compost—The use of the windrow turner facilitates our ability to produce a"Certified Organic" compost, which meets specific criteria for processing and reaching internal temperatures during decomposition. These products are sold at a higher price than traditional compost sold in bulk. Some investment may be needed in equipment to ensure the organic standards are met, as well as a bagger to package the finished product. As an alternative, another organic compost producer may be interested in purchasing Lexington's organic materials and packaging it under their own label. The premium price differential for certified organic vs. non-organic compost ranges from $10 - $20 per cubic yard. Certified organic production requires additional testing and monitoring, the costs for which need to be calculated, but would diversify product sales to a new market. 6 c. Diversify Product Sales —Rather than simply selling compost, loam and woodchips, if those materials were used to produce further refined products, they can be sold at a higher rate. For instance, compost can be used to generate compost tea which is a liquid fertilizer or to fill SiltSoxx, used to stop silt, sediment and pollutants from leaving a jobsite, and more effective than silt fences, hay bales and straw wattles. Actual revenue impact is unknown at this point, but staff will continue to research further. 4. Equipment Rental —A number of communities have expressed interest in using the windrow turner to manage their yard waste. Needham currently rents its screening plant to other Public Works Departments for a weekly rate. Lexington could rent the windrow turner and screener as a service to surrounding municipalities for a per diem service rate. A staff member would transport the turner and/or screener to the community, operate the equipment for the day, and transport the equipment back to Lexington. The developed rate would need to cover the cost of staff time, diesel, insurance, and capital depreciation. Staff would look to Needham as a potential model for an agreement and/or rate. Due to concerns about letting such expensive new equipment off-site, staff do not endorse this option at this time. OTHER PROJECTS—ONE-TIME OR LARGER VISION,UNCERTAIN IMPLEMENTATION 5. DEP Recycling Dividend Program (RDP)— The Massachusetts DEP has recently expanded the Recycling Dividend Program (RDP)that provides grants to municipalities that have implemented specific programs and policies proven to maximize reuse, recycling and waste reduction. Lexington could qualify for an RDP grant payment of$10,800420,000 in FY2018 by implementing a variety of policies or programs such as providing access for difficult to recycle items such as carpet, textiles or bulky wood furniture or by conducting additional recycling education programs, organics collection or enforcing mandatory recycling regulations. RDP participants need to achieve a minimum of 6 points to qualify. In June 2017, Lexington had programs or policies in place to qualify for the FY2018 program, and submitted a grant application. These RDP grants funds could be used to support compost or recycling operations currently provided at Hartwell Avenue. 6. DEP Equipment Grant— The DEP funds a variety of equipment grants for organics processing equipment and for technical assistance grants to improve recycling and composting programs. This could include equipment to process compostable materials more efficiently or to purchase totters to collect recyclables or to provide assistance in improving operations. Staff continue to research options. Any grant received would be one-time in nature. 7. Foundation Funding—The Rathmann Challenge is a grant to identify ideas that will significantly expand the use of compost in the United States. Staff continue to research opportunities. Fiscal impact is uncertain, but would likely be a one-time grant. 8. Solar Panels on DPW Bins —Hartwell Avenue includes a number of DPW Material Bins, which are a natural fit for Solar Panels. The generated solar power could be used for site operations or could receive net meter credits to generate revenues. Actual revenues will depend upon the number of solar panels installed. 7 SUMMARY OF OPTIONS— SHORT-TERM FALL 2017 OPTION DESCRIPTION REVENUE IMPACT 1 Increase Current Rates la Punch Cards Increase per cubic yard rates to be closer to $4,750 but still below competition—28.5%increase lb Contractor Permits Increase annual permit at same 28.5% as $22,500 punch cards. lc Compost Product Sales Since current rates are more competitive, $78,000 increase by $1/CY (6.8%) overall, no change for 50/50 Super Loam Subtotal $105,250 2 Strategic Use of Hartwell Capacity 2a Renew Arlington Initial discussions suggest satisfied with N/A MOA current disposal site 2b One-year Pilot Develop municipal pilot program to replace $90,000 Municipal Drop-off 15,000 cubic yards (3,000 tons) of yard waste disposal capacity 2c Winter Parking Lease space for contractors to store $5,000- equipment from mid-December to mid- $20,000 March. Subtotal $95,000 Total, Short-Term Projects $200,250 LONGER-TERM 2018 3 New Products 3a Leaf/Bark Mulch Produce a more refined product with new $30,000- equipment that can be sold at higher rates $70,000 3b Produce "Certified Invest in equipment and process changes to $ TBD Organic" Compost produce organic compost that can be sold at higher rates per cubic yard 3c Diversify Product Explore options to produce higher-value $ TBD Sales finished compost products, such as Compost Tea or SiltSoxx 4 Rent Equipment Rent Star Screen Plant on hourly basis to $ TBD other Municipalities Total, Longer-Term Projects $30,000 8 OTHER PROJECTS 2018+ 5 DEP Recycling Meet minimum qualifications by June 14, $10,800— Dividend Program 2017, and submit application $20,000, annual grant 6 DEP Equipment Grant Seek matching grant funds to offset future $ TBD, or other Foundation capital equipment expenses annual application Funding source 7 Foundation Funding Investigate options for foundation grants $ TBD, one-time 8 Solar Panels on DPW Generate solar power to offset operating $ TBD Material Bins costs or produce net-metering credits Total, Other Projects TBD 9 N N I'p — — — N ll� 0\ N r- oo r- ll N 00 00 N O (n O 00 l� O l� O N I'O 00 00 M N M N N 00 O— M IZT AO nl �..i 69 69 69 69 69 69 69 69 69 69 69 69 ZT ' 00 0" N N O N en r M W) I'p I'p N N N ZT O 0� 00 W M N N 00 M � � N N 69 69 609 69 69 69 69 69 69 69 69 69 `n 011 r- O 01) `n r- N I'p `n O \p O 00 00 \o (n 00 0\ M l- N M O O N N lam ' N 00 00 l- (n N r 00 N 609 69 69 69 69 69 69 69 609 609 69 69 O 00 O r-- 0� `n O O O O 00 N (n (n O IZT (f) O O (n 00 -- IZT O (n 00 — (n M \O 00 r- \p O 0') N O O1 O N O 00 M 00 O N 00 M — 01 01 M � (f) N \O 69 69 69 69 69 69 69 69 609 609 69 69 ZT O O O 0 00 IZT O 00 00 O O O O O O 00 0 00 O a\ O � -� lr O O �n 110 'IT N l- N 00 N O O N U•i a1 O O O O 00 IZT � 01) 0') M ZT �o (In \z zz. 00 69 69 69 69 69 69 69 69 69 69 69 69 O V1 W) 00 O O r- O _`O _cam y CO O "O �o MIZT 0� 00 O O O O O 00 O b ° "� l� O N ^� 69 69 69 69 69 69 69 609 609 69 69 sg 69.. o .. 69 69 69 69 M oo zT l- oo zT M zTO O Z 'I., � 00 00 -� lO 0\ OO OO OO -� IDN M -o O 0V CD (n l� N 01 01 00 O O O O O N \p Wn l— M 7T O 0\ N M 0V Ao N 4.) U N N N N O N N I'O 7T � -� y o 4. 6o9 69 69 69 69 69 69 69 69 69 69 M �n AO M -- O N l� _lam _�n a o � r- 0 � -� a\ N I'O O N 0� 00 � ( 01 O O O O O l� O l� 01 0, N bJJ bJJ bJJ' 00 M N M 01 M O zT 00 AO 00 �p O CL Q • 69 69 69 69 69 69 69 69 69 69 69 69 69 Vl C/1 C/1 C/1 0 0 O V1 � p b4 C�1 C�jCJ bJJ N U O O R °p U APPENDIX B-PROPOSED REVENUE ENHANCEMENTS AND IMPACT ON NET REVENUES FY2016 FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 Contractor Permits $122,058 $120,817 $122,500 $124,950 $127,449 $129,998 $132,598 ........ ......... ......... .......................................................................................................................... ......... ............................................................. . . . Compost Sales $439,847 $321,830 $440,000 $448,800 $457,776 $466,932 $476,270 ........ ......... ......... ... ......... Arlington MCA.... a $98 139.......A......................._$8.346......._e $ -........ g......................_$......'......................_e $ - . e......................_$ - i $ - 8.................................................. ................................._............................................................. Higher Permit Fees $13,625 $27,250 $27,795 $28,351 $28,918 ........ ......... ......... ...................................................... ........ ......... .............................................................................................................. Higher Sales Rates $39,000 $78,000 $79,560 $81,151 $82,774 ........ ......... ......... :...........................................................:.............................................................: ......... ;.............................................................. . . .;..............................................................,............................................................. Replacement MCA $45,000 $90,000 $90,000 $90,000 $90,000 Net $52,203 $(116,217) $(37,979) $(23,545) $(15,515) $(12,690) $(27,150) ........ ......... ......... ...........................................................,.............................................................: ......... ,............................................................... . .... . . . . Projected Expenses $607,842 $567,210 $698,104 $792,545 $798,095 $809,122 $837,710 Total Revenue $660,045 $450,993 $660,125 $769,000 $782,580 $796,432 $810,560 Compost Revenue: Current+ Proposed - Expenses = Net Revenue Net Revenue 10111Con'tractor Pert-nits NOUN Compost Sales R)MWPOR,Arlington MOA <,10f),C14}t75�xo,C7oo Higher permit lees MM Higher Sales Rates 1111111111111110 Replacement MOA ---Net Revenue ,i60,060 ,';300,4Xlo ! "/oo,L, t2ea,�n� $4}}}},000 $(40,000) $.:}00,(100 ,200,000 ",1.Cy0,U0f} . °"i.S10 fDQCt. (,f M016 4Y2017 `Y2014 I'-Y2019 FY20)0 fV)f771. FW022 11 APPENDIX C-CURRENT AND PROPOSED PERMIT RATES Vehicle Calendar Year Permits Sold Current Permit Proposed Rates Capacity Sales (Jan.-Dec.) (Annual v Seasonal) Rates ................................................................................... (CY) 2016 2017 2016 2017 Annual Seasonal Annual Seasonal ;Per Load 2 $900 0 1-1 0 $600 $300 $768 $384 $18 3 $0 $700 0 1-0 $700 $350 $896 $448 $27 4 $1,200 $0 1-1 0 $800 $400 $1,024 $512 $36 5 $2,250 $900 2-1 1-0 $900 $450 $1,152 $576 $45 6 $6,000 $5,000 6-0 5-0 $1,000 $500 $1,280 $640 $54 7 $14,300 $15,400 13-0 14-0 $1,100 $550 $1,408 $704 $63 8 $18,000 $14,400 12-6 12-0 $1,200 $600 $1,536 $768 $72 9 $13,650 $15,600 10-1 12-0 $1,300 $650 $1,664 $832 $81 10 $4,900 $2,800 2-3 2-0 $1,400 $700 $1,792 $896 $90 11 $3,000 $1,500 1-2 1-0 $1,500 $750 $1,920 $960 $90 12 $10,400 $8,000 5-3 5-0 $1,600 $800 $2,048 $1,024 $90 13 $5,100 $6,800 2-2 4-0 $1,700 $850 $2,176 $1,088 $90 14 $900 $0 0-1 0 $1,800 $900 $2,304 $1,152 $90 15 $0 $0 0 0 $1,900 $950 -- -- $90 16 $2,000 $2,000 1-0 1-0 $2,000 $1,000 -- -- $96 17 $1,050 $0 0-1 0 $2,100 $1,050 -- -- $102 18 $2,200 $0 1-0 0 $2,200 $1,100 -- -- $108 19 $2,300 $0 1-0 0 $2,300 $1,150 -- -- $114 20 $0 $0 0 0 $2,400 $1,200 -- -- $120 21 $0 $0 0 0 $2,500 $1,250 -- -- $126 22 $0 $0 0 0 $2,600 $1,300 -- -- $132 23 $2,700 $2,700 1-0 1-0 $2,700 $1,350 -- -- $138 24 $2,800 $2,800 1-0 1-0 $2,800 $1,400 -- -- $144 25 $0 $0 0 0 $3,000 $1,500 -- -- $150 Totals $93,650 $78,600 60-22 60-0 *2017 reflects sales through June 2. Does not yet reflect seasonal permits. 12 APPENDIX D—PICTURE OF BLACK LEAF MULCH PRODUCED AT HARTWELL (Test run) i�,J rranur✓waw, 13 P &e N 124 Poo N O i O m NEW O O � � O � N CL Ln a-' N ckn Q UA � •N O 4- J 4- 4-J " N V L- cL3 > i J N E-O Q� ou E � co ' co O O CD L � UL C% O N 0 O Q) o V N V.� •O •> 'O OV N i fL3 N •� �' on V m bA cL3 -p 3 .4-J p "a Ln V W 0 O V i V O Lnn Q cn U ry .� ,, i r «,'� r �, ref � III �ii, �/ r � � { l �u I e / ��� fi I r. � � �, . w. I l � � u¢9 4! �� u � �ti ire � C � ,' �r r x: 4 } r � '� ' +r �r ,� ��` � rr� � � Y � di � r� �0�„<,e ry � `�k� J Y � I1 /� � 16 � u � 1 i� �� k i I �� r�;,� �Ili. �I;I,. t� I a �r� �, �� � ��� ;�!' r �j,;/ �I � f�s 1 1 aI �� // , rl� ' � %� r �` �- �� � �r'� i�, �.�, i �� o��,� i,�I y „I, �� / , '% „� '� ,�` a i ,� �. 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N i O +-i LU i C O V N m i E i J O W AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: FYI Water/Sewer Rate Discussion(1 of 3) (20 min.) PRESENTER: ITEM NUMBER: Carolyn Kosnoff,Assistant Town Manager for Finance 1.5 SUMMARY: This is the first of three discussions regarding Water/Wastewater rates for FY2018. The three presentations will be as follows: 1. September 11, 2017: . Review results of FY2017 water and sewer operations, billed consumption and retained earnings history. . Present FY2018 water and sewer budgets as adopted at the 2017 annual town meeting(direct and indirect costs) and proposed revisions to these budgets, which will serve as the basis for calculating FY2018 water and sewer rates. . Present preliminary water and sewer rates for FY2018 2. September 25, 2017: Receive public comments on preliminary water and sewer rates for FY2018 3. October 2, 2017: Board of Selectmen vote on recommended FY2018 water and sewer rates Documents Provided: 1. Memorandum from the Assistant Town Manager for Finance to the Town Manager including: supporting documentation of FY2017 Water and Wastewater Operating Results; Retained Earnings History; FY2018 Water and Wastewater Budgets; Water Consumption History; Preliminary FY2018 Water and Wastewater Rates; and History and Impact of rate increases for Average Use. 2. Water and Wastewater Rate Setting Presentation for Fiscal Year 2018 SUGGESTED MOTION: None required at this time. FOLLOW-UP: Public Hearing on Proposed Rates at September 25, 2017 Selectmen's Meeting DATE AND APPROXIMATE TIME ON AGENDA: 9/11/2017 8:35 p.m. ATTACHMENTS: Description Type D PIWSOUU�tiffll°W,sU:Ifflld WNtOW,sU:I R,tto Sotting FY20118 PIWSOUU�tiffll D Monx)°Pinposed FY20118 Watorwd Wastewater Fatos Cbvormonx) ,# I"EXINGTON � z .¥\ 0 swm & z"! .7-1� N uwa c� Jill O I` O c,. � ram' w (0 rn , N LO RSS; O y M �+ O N N S M M; N 00 CD w r— co co I O O�" c�C O � IKr O cM �"` O O > , O > > cC > cC LPL LPL ch rn r- a ' to 1ao 00 N 00 o o � 't LO O 4iY' 00 't S 1„ N co ' Sb M 00 f) ++ (O — 00 SSA;" L a ++ .1 401V CV) Cf!' LO CV) r ` ao e u NC) Q LO CV) N r � 00 SLL" �� Q 1-- M Sr7" 00 LO 00 00 i•9 � � ems" � � N N ++ 0 0 r O T, .W ++ 1— O O 00 ill GN O O O CO N O O ( 00 ---t o° O � O ' 0 0 c0 00 U 7 000 � 00 00 I� ( I-- N � CO S�„ 00 I--m CIO N N I 00 00 m O M CY' 00 P.. 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E9- 69 69 69 69 69 69 69 69 69 69 69 69 a � hill L CC) 0 1:t M N C O O M CC) � � � � � � 0 0 0 0 a O O O O O O O O O O O O O LL LL LL LL LL LL LL LL LL LL LL LL LL ram) PMEPIC"q 40P 'nG LEXIN TOH 4 k �Ob�irmazromumm�'� S MI Town of Lexington *' Comptroller's Office = a APRI¢iMW"" � P IN I'iT Carolyn Kosnoff, Assistant Town Manager for Finance Phone: (781) 6984622 Fax: (781) 861-2794 To: Carl Valente, Town Manager From: Carolyn Kosnoff, Assistant Town Manager for Finance Date: September 8, 2017 Subject: Proposed FY2018 Water and Wastewater Rates The attached packet contains information in support of the proposed FY2018 water and wastewater rates. The following reports are included for your reference: • FY2017 Operating Results for the water and wastewater operations • Water and wastewater expenditure history including proposed amendments to the FY2018 budgets adopted at the 2017 annual town meeting to serve as the basis for proposed FY2018 rates • Water consumption history for FY2008 to FY2017 including estimates of FY2018 usage to be used in calculating proposed FY2018 water and wastewater rates • A history of water purchased from the MWRA, by month, from 1998 through July, 2017 ■ Preliminary FY2018 water and wastewater rates. ■ A presentation of the combined impact of FY2018 water and wastewater rates at various levels of annual usage ■ A history of combined rate increases in Lexington and their impact on the cost for the household of average usage • Retained earnings history for the water and wastewater funds ■ MWRA Advisory Board: Annual Water and Wastewater Retail Rate Survey, November 2016 FY2017 Water and Wastewater operating results and FY2018 Water and Wastewater Budgets: FY2017 Water Operating Results: As shown on page 1 attached, unaudited FY2017 operating results were positive for both revenues collected and expenditures generating a surplus of approximately $1,474,000 of which approximately $103,000 is from expenditures under budget and $1,371,000 is from revenue in excess of estimates. For FY2017 surplus revenues were primarily driven by excess water usage in the summer of 1625 MASSACHUSETTS AVENUE• LEXINGTON,MASSAtn'HUSETTS 02420 2016 which experienced drought conditions, generating approximately $1,370,000 more than estimated. A review of FY2017 usage versus estimates (see page 2 attached) shows the largest drivers of excess usage attributable to irrigation accounts (approximately $951,000 in surplus revenue), domestic usage from all three tiers (approximately $171,000 in combined surplus revenue) and Bedford (generating approximately $158,000 in surplus revenue). A second factor is actual non-rate revenue approximately $33,000 in excess of estimates. FY2018 Water Budget: There is one change proposed to the FY2018 budget as adopted at the 2017 annual town meeting: a $28,673 decrease in the FY2018 MWRA assessment based on the final assessment adopted by the MWRA Board of Directors in June, 2017. (See page 4 attached) Based on the proposed revision to the FY2018 water budget noted above, the FY2018 water budget will be $10,722,659 inclusive of indirect costs, which represents a $43,632 decrease, or -0.4%, from the final FY2017 budget. The largest driver of the decrease in our water budget is a $130,530 decrease, or -1.8%, in our MWRA assessment. The decrease in Lexington's MWRA assessment is primarily attributable to a 3.6% decrease in water purchased from the MWRA between calendar year 2015 and 2016 (the FY2018 assessment is a function of the Town's calendar year 2016 purchases of water from the MWRA). The decrease in water purchased was partly offset by a 3.1% increase in the FY2018 MWRA wholesale water rate. FY2017 Wastewater Operating Results: As shown on page 5 attached, unaudited FY2017 operating results reflect a revenue deficit, but positive results on expenditures. The FY2017 revenue deficit of $298,112 was mainly a timing issue as a number of large payments (approximately $793,000) were received after June 30, 2017. Had these payments been received in the fiscal year they were billed, FY2017 revenue would have exceeded estimates by approximately $495,000, all of which is attributable to usage in excess of projections. The revenue deficit was partly offset by expenditures lower than budget by $78,497. FY2018 Wastewater Budget: There is one change proposed to the budget as adopted at the 2017 annual town meeting: a $50,907 decrease in the MWRA assessment based on the final assessment adopted by the MWRA Board of Directors in June 2017 (see page 6 attached). Based on the proposed revision to the FY2018 Wastewater budget noted above, the FY2018 wastewater budget will be $9,682,514 inclusive of indirect costs, which represents a $285,767 decrease, or 3.0%, over the final FY2017 budget. On a combined basis, water and wastewater budgets are increasing 1.2% from FY2017 to FY2018. �n Proposed FY2018 Rates: Preliminary water and sewer rates are proposed to increase 1.4%, on a combined basis for the average user of 120 hundred cubic feet (hcf), reflecting a 3.4% increase in water rates (page 7 attached) and a 0.3% increase in wastewater rates (page 8 attached). A factor that is proposed to mitigate additional increases in FY2018 water rates is the use of $168,000 of retained earnings attributable to Bedford usage in excess of estimates for calendar year 2016 (the FY2018 assessment is a function of CY 2016 usage). In FY2016, additional Bedford usage resulted in excess revenue of approximately $163,500, of which $73,000 (attributable to the first six months of CY 2016) was appropriated as retained earnings for FY2018 under Article 5 of the 2017 ATM to offset the FY2018 MWRA assessment. In FY2017, Bedford usage in excess of estimates resulted in excess revenue of approximately $158,000 of which approximately $95,000 (attributable to the last six months of CY 2016) is proposed to be appropriated as retained earnings at the upcoming October 2017 STM — supplemental to the $73,000 voted last Spring - to mitigate the increase in water rates. The impact of the proposed FY2018 rates on a low (50 hcf), average (120 hcf) and high user (240 hcf) is shown on page 9 attached. Also shown is the impact on a hypothetical commercial user of 1000 hcf per year. Assumptions on estimated usage to build the preliminary FY2018 rates are shown on page 2 attached. In an effort to show wet year versus dry variations, the history of water purchased from the MWRA by month and fiscal year from 1998 to 2016 is shown in the attached page 3. Based on review and analysis of the data shown on pages 2 and 3, some projected usage has been adjusted based on preliminary FY2018 results, most significantly, the decrease in estimated irrigation usage. Historical Rate Increases: Cost Impact on Household of Average Usage For the period FY2006 to FY2017, the table below depicts the impact of annual changes from in water and wastewater rates on the costs of a household using 120 HCF annually, the MWRA's determination of average household usage throughout its system. For FY2018 the proposed rates would increase the annual combined cost of water and sewer for an average household by $20.80, or 1.4%. nrw Annual Water/Sewer Charges for Household Using 120 HCFNear $ Change %Change from Prior from Prior Water Sewer Total Year Year FY2018 $ 544.40 $ 996.80 $1,541.20 $ 20.80 1.4% FY2017 $ 526.40 $ 994.00 $1,520.40 $ 40.77 2.8% FY2016 $ 501.96 $ 977.67 $1,479.63 $ (28.37) -1.9% FY2015 $483.20 $1,024.80 $1,508.00 $ 51.20 1.8% FY2014 $463.60 $1,017.20 $1,480.80 $ 73.48 1.6% FY2013 $448.00 $1,008.80 $1,456.80 $ 49.48 3.5% FY2012 $436.79 $ 970.52 $1,407.32 $ 157.28 12.6% FY2011 $ 411.60 $ 838.44 $1,250.04 $ 9.64 0.8% FY2010 $ 407.60 $ 832.80 $1,240.40 $ (48.80) -3.8% FY2009 $ 415.60 $ 873.60 $1,289.20 $ 36.40 2.9% FY2008 $ 379.20 $ 873.60 $1,252.80 $ - 0.0% FY2007 $ 379.20 $ 873.60 $1,252.80 $ 77.60 6.6% FY2006 $ 355.20 $ 820.00 $1,175.20 Average Annual Change: FY2006 to FY2017 2.5% Retained Earnings History A Retained Earnings history including estimates of retained earnings as of 6/30/17 is shown on page 10. Water retained earnings as of 6/30/2016 was $1,800,533 from which $1,020,000 was voted at the 2017 annual town meeting for capital projects and $163,500 was voted to support the FY2016 and FY2017 water operating budgets. Retained earnings as of 6/30/2017 is projected to be approximately $2,832,000 due to the positive operating results of FY2017 (see page 1), less the capital and operating uses noted above. The strong operating results for FY2017 reflected the unusually dry summer of 2016 which resulted in excess usage in irrigation and all three tiers of domestic use. Irrigation usage in excess of estimates resulted in payments of approximately $951,000 greater than projections, and the combined three tiers of domestic use resulted in payments of approximately $171,000 greater than projections. Also contributing to the positive results of FY2017 is excess usage by Bedford which resulted in payments of approximately $158,000 greater than projections. Wastewater retained earnings as of 6/30/2016 was $2,270,848 from which $1,290,000 was voted at the 2017 annual town meeting for wastewater capital. Retained earnings as of 6/30/2017 is projected to be approximately $1,873,000 due to the negative operating results of FY17 (see page 5), less the uses for capital noted above. IV It has been the practice to maintain a balance in retained earnings for a variety of reasons including the funding of unanticipated emergency spending; to cover potential revenue shortfalls; and, to serve as a source of working capital so that general fund cash — at the expense of general fund investment income - does not have to be used for water and wastewater fund operating cash. It is proposed that this practice continue and any amounts in excess of these thresholds be applied to mitigate rates or finance capital. Community Comparisons Finally, included is a comparison of Lexington's proposed rates with those of the other MWRA member communities based on the MWRA Advisory Board's Annual Water and Wastewater Retail Rate Survey issued in November 2016 (see page 11 attached). Please let me know if you have any questions. Water Enterprise • of Flf 2017 Budget - � eratin Results Revenues FY 2017 Budget FY 2017 Actuals Difference User Charges $ 10,186,291 $ 11,556,498 $ 1,370,207 Non-Rate Revenue Penalties & Interest Late Charges $ 30,000 $ 48,631 $ 18,631 Betterments $ 1,300 $ 460 $ (840) Tax Liens[Titles Redeemed ', $ 6,434 2016 Water Liens $ 13,714 2017 Water Liens $ 143,245 Total Tax Titles/Water Liens $ 140,000 $ 163,393 $ 23,393 New Meter Charge $ 50,000 $ 59,744 $ 9,744 Misc. Dept Revenue $ 10,000 $ 49,272 $ 39,272 Bedford Demand Charge $ 60,200 Interest Earned $ 7.500 $ 10,079 $ 2,579 sub-total Non-rate Revenue $ 299,000 $ 331,579 $ 32,579 Retained Earnings $ 281,000 $ 248,900 $ (32,100) Water Enterprise Total Revenues $ 10,766,291 $ 12,i36,977 $ 1,370,686 'Actual collections against Bedord Demand Charge,ncWded in user charges collections Expenses Direct Costs Compensation $ 699,218 $ 631,564 $ 67,654 Expenses Contractual Services $ 203,025 $ 174,211 $ 28,814 Utilities $ 5,500 $ 13,159 $ (7,659) Supplies $ 161,500 $ 179,027 $ (17,527) Small Equipment $ 34,000 $ 36,174 $ (2,174) Debt $ 1,408,576 $ 1,374,696 $ 33,880 MWRA $ 7,377,061 $ 7,376,976 $ 85 Total Direct Costs $ 9,888,880 $ 9,785,807 $ 103,073 Indirect Costs Equipment Maintenance and Depreciation $ 40,917 $ 40,917 $ - Auto Insurance $ 7,106 $ 7,106 $ - Indirect Departmental Expenses $ 305„894 $ 305,894 $ - Workers' Compensation $ 16,556 $ 16,556 $ - Employee Benefits $ 187,445 $ 187,445 $ - Retirement Costs $ 1124,525 $ 124,525 $ - Indirect Town Expenses $ 191,260 $ 191,260 $ - General Insurance $ 3,707 $ 3,707 $ - Total Indirect Costs $ 877,411 $ 877,411 $ - Water"Enterprise Total Expenses S 10 766,291 $ 10,663,218 $ ....... 703,073 page 1 uj rj jj g I( eq at in ® A gel fc2q el C, �3 r C6 tm ui 4 IO ar 7 cm N 94 ri fn o rl cl to 14 04 ri t cc M o - E A -7 i Ln ci En (D (D z cc 'm n 0 Z y. rL I A 2pp 1 Mq c cc to m LLI kq L t-D m co f. 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FY 2017 Budget Operating Results Revenues FY 2017 Budget FY 2017 Actuals Difference User Charges $ 9,076,747 $ 8,774,287 $ (302,460) Non-Rate Revenue Penalties& Interest $ 50,000 $ 56,991 $ 6,991 Betterments $ 4,000 $ 2,799 $ (1,201) Tax Liens/Titles Redeemed $ 14,310 2016 Sewer Lien $ 13,675 2017 Sewer Lien $ 207,811 Total Tax Titles/Sewer Liens $ 250,000; $ 235,796 $ (14,204) Previous Connection Charges $ - $ 2,975 $ 2,975 Misc. Dept Revenue $ 10,000 $ 12,256 $ 2,256 Interest Earned $ 6,000 $ 13,531 $ 7,531 sub-total Non-Rate Revenue $ 320,000 $ 324,348 $ 4,348 Retained Earnings $ - $ - $ - Wastewater Enterprise Total Revenues $ 9,396,747 $ 9,098,635 $ (298,112) Expenses Direct Costs Compensation $ 298,234 $ 261,525 $ 36,708 Expenses Contractual Services $ 146,775 $ 124,820 $ 21,955 Supplies $ 119,500 $ 93,690 $ 25,810 Utilities $ 67,750 $ 122,870 $ (55,120) Small Equipment $ 13,500 $ 7,655 $ 5,845 Debt $ 981,220 $ 937,922 $ 43,298 MWRA $ 7,265,870 $ 7,265,870 $ - Total Direct Costs $ 8,892,849 $ 8,814,352 $ 78,497 Indirect Costs Equipment Maintenance and Depreciation $ 33,654 $ 33,654 $ - Auto Insurance $ 4,693 $ 4,693 $ - Indirect Departmental Expenses $ 199,695 $ 199,695 $ - Workers'Compensation $ 7,325 $ 7,325 $ - Employee Benefits $ 81,319 $ 81,319 $ - Retirement Costs $ 13,133 $ 13,133 $ - Indirect Town Expenses $ 154,206 $ 154,206 $ - General Insurance $ 9,873 $ 9,873 $ - Total Indirect Costs $ 503,898 $ 503,898 $ - Wastewater Enterprise Total Expenses $ 9,396,747 $ 9,318,250 $ 78,497 page 5 } Cv e C LL Ln CO M •- C) -TQ7 1+ qT co CD O mM N 4 C- C7 (Yi CM ci O Cd r CV N t� C 6 6 N 6 t� M''fq C cn V r � m I C W) coo a) Q1 Lf) m CO to m LI- O N M M N r 0 0 w N 0 O m 0 to 0 0 0 V to CV cV cG IL 0: 4 1 tO O ^P+ r- r O CO tO M w M v to 0 f1 0 1+ r O C O N Lr) Q O M Q ar- CO 1O N O 0 r tC r N N N N L } U LL 49 69 69 69 60 69 cA fA w M 69 69 to 69 64 Wf CA d9 Y! 46 O 0) Cn O 0 0 0 O 0 1+ C1 co Co O O to CO O ti w y -T f, LnOORt� O m O Nr In N m f� w 01,N w w w M 0 0 0 N O N 0 O 0 N lo',.w O y Cb td r`Co CM v')CV 4 1 C) tf-i r tD C Oi Ci O t0 N �. � 0 Wto0 — i0O en 7 O CO N O W r mr M r r O �r r N r �U'j CO CO 7 '- fti C) CS r O m rt } 1t fA to ffl to 69 69 Ifl 69 N fo fA 69 Eo Eo 69 49 69-.N CA CA Co O O O 01 CO Ln qr Cn CD In O OD O O col Ph r+ tt t� W 0 0 qW O O 0 O v o N O I+ CO O N N ti r1iA to q M CO O W Cl! 0 N C� CD CD N tfJ W It f- N CO w n O M M CM er CO M to r CO O m m p 0 N) O O O (0 CO 0 r CO N] w IT 0 00 N CO T tt CO)r cn r r 0 I w N r M 1` } 04 j r h CA tlf m LL 69 fA to 6A 69 W fA CAN to 61) fo 69 W 69 Et3 fig 64 N U-j O O O to CV 0 N �r M N M O M o M O 0 N N M 1� 10 N f• 1f! CC7 O1 O N r M O ti CT IC] 1n GO CO O CC Cnaci CR CO cp CO C J M r N O CD N r r 'T M N^f, CA qt CM Rr (3) t, r c+l -W Ci M CO O j CO N 0) S M (fl r M 01 OD r U) 0 r N V NM N co r r ifs Cry LL a f- K! W fo 69 to fA fA 69 40 69 N 69 69 69 CA 69 to CA 69 Go Vol to O O O 0 0 01 v M CC7 to O M to M co f- M fh 0 tO O N tv CA Gl M N M O 1, C1 C N n CO n 11] N W W CD CO f6 C7 M r N aO Ca f� LL m CO C)1-- M r N N M V CD A co v 0) m CD 01 V T 10 r CO 0 ch M 0) O r LnO mN r r (7) N cor In M r- CO 0; COy CO } LL fA fA CA to CA 69 Cd9 fA N 69 FH Co to to 6H to 69 V► w "m y to 0 1C7 Go Cl) N CO � 0 co co r to O � qr w a CO N 0 N t- CO r CO N N M M O IW CT' O C-7 Z CO et O to Cn Co _ m O) CO m C C*1 V N N m N CA CD TqZr r O r O fD 1+ A N C7 O N ccr CD N O1cD � cm � � W V N Ln co r' CD O O 0 ' N LL to 69 6fl 69 69 69 69 40 69 CA to EA to H9 CA to M CI! CO 1- CO r r C M n to to to O N 0) CV -;CD V 6 61 CO v O Ln 'T cotp CO O CA v C1 r M 'm n 7 r O N r CO N M 0 1fl v 1d'l C1 to c0 M O !o 0 Q � 90 00 t� NM t` Cv Cn cc O CD m O to m i� r) r Kr M Cl) T Cl f, N CV Cn t(7 N tT r O Cf O N r r r r C1 r r qr C7 C1 O N LL to Cfl 69 69 69 69 t9 Y! 60 69 w 69 69 w fo fo N N * A-,, G M O M to to CD 0 w t- IT M v M CO N 47 48 v N Ca N kn n f� O o M O N N N CO r V w to 7 N O c3 Ch M m egi 1` CO 1J1 r Cfl 1% P m CO w !f0 Qv p)vOTN-T I'. M mN W N fD0 NO f� h 0 N O r r r M CO) CD CO T M '- Cry Cd O T T r r O m r r qr CD ,W � .Y N LL 69 fA CA fA 49 fA fo 40 69 6H 69 to N9 69 69 69 Y► N! �J C w O _ m ClK � O ayi w La {0 C qCj O ni X } th V C Q) m R C C N m a y 0) m a cmi o m C C _L fJ m U E a W V W v Ci tct a o m U_ L) a1 y w r+ C L N U a1 C O C 5 .m+ � 0 - a11- _ a v y a� �o � G m E c o f 6 L m a aci =•a E (D �a = o �' L� CL m w x to u)O o 'G c 7 `a G E N aa)i p ea O Uw w a wI5C9 � PRELIMINARY 1 i WATER RATES FY18 Budget FYI Budget FY16 Budget FY15 Budget FY14 Budget FY13 Actual FY12 Actual FY11 Actual Water Budget $ 10,722,659 S 10,766,291 $ 10,022,950 $ 9.268.774 $ 8,696.792 $ 8,148,142 5 8„093,413 $ 7„708„169 Estimated Non-Rate Revenue S 1314,675) S (308,773) $ (299,000) S 289.000 $ (283.000) $ 223,000) S (265.100) $ 218,680 Use of Retained Earnings $ 1168.100) $ (248,900) S 276.000 $ (500,000) $ (500.000) $ 350.000) S (650.000) $ 450-, 10) Net Revenue to be $ 10,239,884 $ 10,208,618 $ 9,448.950 S 8,479.774 $ 7,913,792 $ 7,575,142 S 7,178,313 S 7,039,489 Raised from Water Charges a b c d a f Estimated Block Range Block as%of Consumption Block (HCF) Subtotal (HCF) Rate1HCF residential block 1 040 67.3% 674,000 $3.76 /commercial/ industrial residential block 2 41-80 10.5% 105.000 $5.64 /commercial/ industrial residential block 3 80+ 22.3% 223.000 $7.44 /commercial industrial Subtotal 1,002,000 irrigation all 0 block 3 rate 370.000 $744 municipal Oat rate 24,000 $2.60 Hanscom/Linc.Labs Oat rate 228.000 $5.54 VA Hospital Oat rate 32.000 $6 62 Bedford-water Oat rate 636,000 $2.63 Subtotal 1.290.000 Total 2,292,000 Block as%of "• r Total Estimated Residential Consumption RateMCF Revenue %Rate Increase residential block 1 0-40 66 7% 675,000 $ 389 $ 2,625.750 !commercial 1 industrial residential block 2 41-80 10.8% 109,000 $ 583 $ 635.470 /commercial! industrial residential block 3 80+ 22.5% 228,000 $ 7.69 $ 1,753,320 /commercial 1 industrial Subtotal 1,012,000 $ 5,014,540 irrigation all 9 block 3 rate 320,000 $ 7.69 $ 2,460,800 municipal Oat rate 34,000 S 2.68 $ 91.120 Hanscom/Linc.Labs Oat rate 220,000 $ 5.73 $ 1,260,600 VA Hospital Oat rate 33.000 S 6,85 S 226 050 Bedford-water Oat rate 638.000 $ 2.71 $ 1.728 980 oil Subtotal 1,245,000 Total 2,257,000 10,782.090 Estimated Gross Water Charges $ 10,752,090 Collection Rate 95% Estimated Net Revenue $ 10,242,986 revenue target $ 10,239,884 difference $ 3.102 0a 7 PRELIMINARY FY2018 WASTEWATER RATES FY18 Bud et FY17 Budget FY16 Bud et FY15 Budget FYI 4 Actuals FY13 Actual F712 Actual FY11 Actual Wastewater Bud et 9.682.514 S 9.396,747 $ 9.151,553 $ 9.5111.297 $ 9.225,900 $ 9,143,859 S 6.934,624 S 8.333,118 Estimated NOII-Kate Revenue (363.000) S (363,000) $ (320.000) $ (322,000) $ (70.300) S (69,400) $ (137,900) $ (78.000) Use of Retained Earnings S - $ . $ $ (50.000) $ (100,000) $ (150,000) $ (300,000) $ (400.000) Net Revenue to be Raised $ 9,319,514 S 9,033.747 $ 8,831,553 $ 9139,297 $ 9,055.600 $ 8924.459 S 8,496,724 S 7,855,118 from Wastewater Charges I a b c d e d Estimated Block Range Block as%of Consumption Block (HCF) Subtotal (HCF) Rate/HCIF residential b[pck 1 0-40 67.3% 655,000 $684 /commercial Industrial resldentia� block 2 41-80 10.3% 100,000 Sit 17 [commercial I Industrial residentia', block 3 80* 22.4% 218.000 $17.75 !commercial f lindustrial I ImunictM flat rate 13 53.11 total 986,000 Estimated • Block Range Block as%of All Consumption %Rate Increase Block (HCF) Blocks (HCF) Rate/HCF Revenue residential block 1 04G 66.7% 665,000 S 6,86 $ 4,561,900 /comrnen:W i 00 %Rate Increase industrial residential block 2 41-80 10.6% 106000 $ 11110 S 1,187,200 lcomrnercW I industrial residential block 3 80+ 2271% 226000 $ 17.80 S 4,022,800 !commercial I lindustrial I [municipal I flat rate 13.000 1 S 3.40 S 442010 total 1.010,000 $ 91816,100 estimated gross revenue S 91816,100 collection rate 251%, estimated not revenue $ 9.325,295 revenue target $ 9,319,514 difference of estimated net revenue to revenue target $ 5,781 page 81 COMBINED + • + + ■ BILL - AVERAGE AND HIGH USERS: IMPACT OF PROPOSED aCHANGES (low user) FYI Charge I FYI Proposed Water $ 188.00 $ 194.50 Wastewater $ 342.00 $ 343.00 Combined $ 530.00 $ 537.50 $ Change from FYI $ 7.50 % Change from FYI 1.4% FYI Charge I FYI Proposed Water $ 526.40 $ 544.40 Wastewater $ 994.00 $ 996.80 Combined $ 1,520.40 $ 1,541.20 $ Change from FYI $ 20.80 % Change from FYI 1.4% 40 HCF (high-user-) FY17 Charge I FYI Proposed Water $ 1,347.20 $ 1,392.80 Wastewater $ 2,860.80 $ 2,868.80 Combined $ 4,208.00 $ 4,261.60 $ Change from FYI $ 53.60 % Change from FYI 1.3%, 1000 FYI Charge I FYI Proposed Water $ 7,001.60 $ 7,237.20 Wastewater $ 16,350.80 $ 16,396.80 Combined $ 23,352.40 $ 23,634.00 $ Change from FY17 $ 281,60 % Change from FYI 1.2% page 9 CN ° (3) M d M T N n C N Q N m N l4 IM m CO .� C O a� E � ca co 69 w o co as a0 in co 0 Q Q co N � r N U 69 69 w O Q N m r CCD (M O O N" 0 co co r r N O 69 69 O co r r � Nr m Q N Q N to U a9 69 O o m rat IT CD o N rn a CON r 69 V3, 0 Z y N �D (90 to 1- O cr op LL M N r n a w o ce) CD o y r tn N r � O W y N LO w Z O m a) c r a L) 69 W o O IN N �y m O CO LL c0 N a) � CNO' C14 � r e- 01 C4 U � � w ao n rn 13 N r C.) ,a) c`q r N e- U w O Q1 Q1 lC O N r O O u r-- mN N to LLI F- Q a: LLI W H H CA Q Q M WRA Advisory Board 2016 Water&Sewer Retail Rate Survey Combined Annual Water and Sewer`Ch'arges for Coin mu nit!ds Re Services from the MWRA 2016 Char9es include"�R,4,community,and alternatively supplied se0066s'. Rates based on avers a annual household e'of 124'hundred,cubic feet HCF or.a` oxlrnately 90 000 aallons., Water Sewer Combined Chan e Arlington"(W/5)* _ $611.20 $730.04 $1,341.24 0.0% Ashland (S) $452.80_ $1,495.60 $1,9948.40 _ 0.0% Bedford S artial 671.00 $1.205.DO 1 7 .00 11.4% Belmont(W/S) $843.48 $1,593.28 12,436.76 3.7% Boston W 5 599.59 $814.18 $1,413.76 3.1% Braintree (S) $532.40 $807.00 $1,339.40 4.8% Brookline (W/S) $683.80 $1,019.60 $1,703.40 4.0% Burlington(S) $196.50 $391.50 $588.00 0.0% Cambridge (S/partial W) $380.00 $1,184.00 $1564.00 2.4% Canton(S/partlal W) " $610.00- $1,0.13_60 $1,623.60 0.0% Clinton(W/5) $343;§0 __1257.70� $601.30 '0.0%� Dedham (5/partial W) $626.20 $937.28 $1,565.48 017% Everett(W/S) $273.60 $747.60 $1,021.20 1.9% Framingham(W/S) $767.16 $967.68 $1,734.84 6.1% Hingham (S) $939.68 _ $1,128.00 $2,067.68 0.9% Holbrook (S) $636.00 $834.00 $1,470.00 0.0% Leer W 944.O0 01,52Q.40 2. % � "r i lull i.,,:!i� /i✓ J/ //„,/ ;, ri /i/// "� Maiden W 664.92 771.24 11.a . 0.0% C I Medford(W/S) $768.72 $1,004.40 $1,773.12 8.4% Melrose W 5 918.40 $1,377.00 $2,295.40 11.7% Milton W 76L 1 7 .44 136.4 4.8% a:it] Natick(S) $348.40 $1,084.00 $1,432.40 3.8% Needham (S/partial W) $471.60 $1,158.60" S1.530.24 2.1% onW 2 7 .0 4 N W S) 6.48 1.2% M $4Lerr/", Qu1ncy(W/5) $754.80 $1,149.96 $1.904.76 5.8% Randolph (S) $60_7.80 $950.48 11,558.20 2.8% _Readlnn-MIS) $1,156.80 $1,185.60 $2,342.40 5.0% p v 1 2 . % ,„r. i,i�l„/i��rl ,r%. %//� ,,,,,,,,,, �/i//i/,,,,,,,, ///% /////��,/'a„c. : g�✓�//„�!,e/�a,/ I�:OO /�i/.vr,,,yyiili R i i�%��%!w�ia�/ai/8` _Somerville(W/S) $645.03 $1,178.46 $1,823.49 10.3% Stoneham(W/SI $690.00 $1,086.00 $1,776.00 -1.7% Stoughton S 2lrkJal 5 3.12 1142.00 0.7% /o/ / /, I m' r %/�/„%,G / nor.,. r �i�..;,%///,r/,,; �s', "�ii�n C�i r; ,59. 2/G..//�/�L 1� �7.��//G Wakefield (S/partial W) $664.2( $1:139:40 $1.803.60-- 3.7% Wa_leole (S) $685.20 $816.58 $1,501.78 3.5% Waltham fW/S) "28.64 $7,52 gg '11 161:64 '0.0% Watertown W 5 565.08 993. 1 8. 1.7% Wellestey'(5/partlal W) 4471.96 $1,051.20 $1,523.16 _ 4 5% Westmood (S/partial 628.20 $841.00 $1,469.20 We mo th ISI $607.80 110035.72 11,643. I2 2.2% 4, ..lib 4 %/i///</!%%rrL/%/G�i�l//,/%l///, l /loss%a///%i�//%/r.iu: r a/i/��!„/G./�/„ �%��,it!i�/�J;/%i %//� ////i//i�//�;!% " Wilmington'(S/partial W) $465.60 $616.80 $1 102.40 5.2%, Winchester(S/partlal W)* $296.60 $338.40 $635.00 7.8% Win r W 7 .00" 118. 1' 2. lJOIN Ca OF Ifft HEM AVERAGE $595.35 $929.49 51524.84 3.4% The following communities do not provide municipal sewer services and, therefore,are not listed: Lynnfleld Water District,South Hadley Fire District#1,Southborough and Weston. Indicates communities that utiluze the debt service exclusion as Permitted under General Law 59 Section 210n . page 11 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Preparation for Special Town Meeting-2 & Special Town Meeting-3: Review Warrant, Presentations and Assignments (30 min) PRESENTER: ITEM NUMBER: Suzanne Barry, Chair 1.6 SUMMARY: No vote is requested for this agenda item. • Continue review/discussion of STM Articles. • Review plan for TMMA Information Night-October 10 (see attached) • Discuss Selectman assignments of Warrant Articles. A copy of the draft warrants is attached. Still in process, for STM 2017-3, are: 1. The marijuana moratorium article(#4) is awaiting Town Counsel input. 2. The CPA Article (#12)willbe revised to allow for an additional appropriation to the Housing Reserve, necessary due to lower than anticipated State matching funds this year. SUGGESTED MOTION: NA FOLLOW-UP: The Board will vote the Town Meeting Warrants for the Special Town Meetings at its meeting on September 18. DATE AND APPROXIMATE TIME ON AGENDA: 9/11/2017 8:55 p.m. ATTACHMENTS: Description Type D Draft M'STM 20117 2,md 201173 Wanmits 1 ackup Matorinl D TMMA PIWSORU�tiffll Shc,Xfl lkl Rackup Matorinl STM 2017-2 ARTICLE 1 REPORTS OF TOWN BOARDS, OFFICERS, COMMITTEES To receive the reports of any Board or Town Officer or of any Committee of the Town, or act in any other manner in relation thereto. ARTICLE 2 APPROPRIATE FOR HASTINGS SCHOOL CONSTRUCTION To see if the Town will vote to appropriate, borrow or transfer from,available funds, a sum of money, to be expended under the direction of the Permanent Building Committee, for the costs to demolish the existing Maria Hastings Elementary School and construct, originally equip and furnish a new Maria Hastings Elementary School to be located at 7 Crosby Road, in Lexington, which school facility shall have an anticipated useful life as an educational facility for the instruction of school children of at least 50 years and for which the Town may be eligible for a school construction grant from the Massachusetts School Building Authority("MSBA").The MSBA's grant program is a non- entitlement, discretionary program based on need, as determined by the MSBA, and any costs the Town incurs in connection with the Construction phase in excess of any grant approved by and received from the MSBA shall be the sole responsibility of the Town. Any grant that the Town may receive from the MSBA for the Project shall not exceed the lesser of(1) 35.79 percent (%) of eligible, approved project costs, as determined by the MSBA, or(2) the total maximum grant amount determined by the MSBA; or act in any other manner in relation thereto. (Inserted by the Board of Selectmen at the request of'the School Committee) FUNDS REQUESTED: $63,059,418 DESCRIPTION: This funding will authorize additional funds to demolish the existing Hastings 'School and construct the new Hastings School, which will be partially reimbursed from the Massachusetts School Building Authority (MSBA). ARTICLE 3 APPROPRIATE DESIGN FUNDS FOR LEXINGTON CHILDREN'S PLACE/20 PELHAM ROAD To see if the Town will vote to raise and appropriate an additional sum of money for design, engineering and architectural services, including the production of construction documents, and for construction costs, including demolition of the existing building and site work for the Lexington Children's Place to be located at 20 Pelham Road; determine whether the money will be provided by the tax levy, by transfer from available funds, by borrowing or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Board of Selectmen at the request of the School Committee) FUNDS REQUESTED: unknown at press time DESCRIPTION: Lexington Children's Place (LCP), the pre-kindergarten program for Lexington Public Schools,is outgrowing its locations in the Harrington School and Central C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\5090E371-9A61-4FF5-96FB- D02CA89616BA\Lexington.3085.1.October_STM_Warrant_version_8.docx 9/8/2017 2:07 PM 1 Administration building. With the Town's purchase of the 20 Pelham Road property, the School Committee has recommended the use of a portion of this property as a permanent location for the LCP. The funds requested by this Article will be for completion of design funds through construction documents and early construction package. ARTICLE 4 APPROPRIATE DESIGN FUNDS FOR FIRE HEADQUARTERS To see if the Town will vote to raise and appropriate a sum of money for design, engineering and architectural services, including production of construction documents, for a new Fire Headquarters; determine whether the money will be provided by the tax levy,by transfer from available funds,by borrowing or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Board of Selectmen) FUNDS REQUESTED: unknown at press time DESCRIPTION: These funds will permit the design work at the original Fire Headquarters facility to proceed through the construction document development stage. Subsequent funding for construction will likely be requested at a Town Meeting in the Spring of 2018. ARTICLE 5 APPROPRIATE FOR TEMPORARY FIRE STATION CONSTRUCTION To see if the Town will vote to raise and appropriate a sum of money for design, engineering and architectural services, including production of construction documents, and for the construction phase of the temporary Fire Station located at 173 Bedford Street; determine whether the money will be provided by the tax levy,by transfer from available funds,by borrowing or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Board of Selectmen) FUNDS REQUESTED: unknown at press time DESCRIPTION: The Town has acquired 173 Bedford Street, to use as a temporary location for the main Fire Station while the original facility is rebuilt and upgraded. These funds will allow the 173 Bedford Street property to be renovated to meet the needs of the Fire Department while they occupy the temporary facility. C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\5090E371-9A61-4FF5-96FB- D02CA89616BA\Lexington.3085.1.October_STM_Warrant_version_8.docx 9/8/2017 2:07 PM 2 STM 2017-3 ARTICLE 1 REPORTS OF TOWN BOARDS, OFFICERS, COMMITTEES To receive the reports of any Board or Town Officer or of any Committee of the Town, or act in any other manner in relation thereto. (Inserted by the Board of Selectmen) ARTICLE 2 AMEND ZONING BYLAW—45,55,65 Hayden Avenue (Owner Petition) To see if the Town will vote to amend the Zoning Map and Bylaw of the Town to create the Planned Development District PD-2,based on the information provided in the applicant's Preliminary Site Development and Use Plan ("PSDUP")for Lots 20B and 21A of Assessor's Map 17, addressed as 45, 55, 65 Hayden Avenue (the"Site"), or to act in any other manner in relation thereto. (Inserted by Thomas Ragno, authorized signatory of CRP/King Hayden Owner, LLC) DESCRIPTION: The article requests rezoning and approval of a Preliminary Site Development and Use Plan for the 45, 55 and 65 Hayden Avenue property identified in the article. The General location of the property is identified on a plan entitled"Planned Development District PD-2 Plan" dated August 23, 2017,prepared by Highpoint Engineering,Inc., Project Number 17007, which plan isattached as Exhibit-1 hereto, with the metes and bounds description shown on Exhibit-2 hereto. ARTICLE 3 AMEND GENERAL BYLAWS - RECREATIONAL MARIJUANA To see if the Town will amend the general bylaws to prohibit Recreational Marijuana Establishments in town; or act in any other manner in relation thereto. (Inserted by the Board of Selectmen) DESCRIPTION: This article would implement a prohibition on the operation of any marijuana establishment, including retail sales, in Lexington. The prohibition would not apply to the licensed sale, distribution, or cultivation of medical marijuana. ARTICLE 4 AMEND ZONING BYLAW - RECREATIONAL MARIJUANA MORATORIUM To see if the Town will vote to amend the Zoning Bylaws by adding a new Section....., "Recreational Marijuana Establishment Temporary Moratorium," or act in any other manner in relation thereto: (Inserted by the Board of Selectmen) C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\5090E371-9A61-4FF5-96FB- D02CA89616BA\Lexington.3085.1.October_STM_Warrant_version_8.docx 9/8/2017 2:07 PM 3 DESCRIPTION: This article would implement a moratorium on recreational marijuana facilities in Lexington while the state clarifies a number of provisions in the legislation approved by the voters in 2016. By adopting a moratorium,the town will have time to review the scope and application of the amended legislation and make a recommendation to Town Meeting in the future. This requires a 2/3 majority vote. ARTICLE 5 AMEND FY2018 OPERATING AND ENTERPRISE FUND To see if the Town will vote to make supplementary appropriations, to be used in conjunction with money appropriated under Articles 4, 5 and 10 of the warrant for the 2017 Annual Town Meeting, to be used during the current fiscal year, or make any other adjustments to the current fiscal year budgets and appropriations that may be necessary; to determine whether the money shall be provided by transfer from available funds; or act in any other manner in relation thereto. (Inserted by the Board of Selectmen) FUNDS REQUESTED: unknown at press time DESCRIPTION: This article allows for adjustments to the current fiscal year(FY2018) appropriations, as approved at the 2017 Annual Town Meeting. ARTICLE 6 ESTABLISH AND APPROPRIATE TO AND FROM SPECIFIED STABILIZATION FUNDS To see if the Town will vote to create, amend, rename and/or appropriate sums of money to and from Stabilization Funds in accordance with Section 5B-of Chapter 40 of the Massachusetts General Laws for the purposes of: (a) Section 135 Zoning By-Law, (b) Traffic Mitigation, (c) Transportation Demand Management/Public Transportation, (d) Special Education, (e) Center Improvement District, (f)Debt Service, (g)Transportation Management Overlay,District, (h) Capital, and(i)Payment in Lieu of Parking,and determine whether the money shall be provided by the tax levy, by transfer from available funds, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Board of Selectmen) FUNDS REQUESTED: unknown at press time DESCRIPTION: This article proposes to establish and/or fund Stabilization Funds for specific purposes and to appropriate funds therefrom. Money in those funds may be invested and the interest may then become a part of the particular fund. These funds may later be appropriated for the specific designated purpose,by a two-thirds vote of an Annual or Special Town Meeting, for any lawful purpose. ARTICLE 7 AMEND REVOLVING FUND AUTHORIZATION To see if the Town will vote to make supplementary authorizations of revolving funds, to be used in conjunction with money authorized under Article 9 of the warrant for the 2017 Annual Town C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\5090E371-9A61-4FF5-96FB- D02CA89616BA\Lexington.3085.1.October_STM_Warrant_version_8.docx 9/8/2017 2:07 PM 4 Meeting, to be used during the current fiscal year, or make any other adjustments to the current fiscal year authorizations that may be necessary; or act in any other manner in relation thereto. (Inserted by the Board of Selectmen) FUNDS REQUESTED: unknown at press time DESCRIPTION: This article allows for adjustments to current fiscal year(FY2018) revolving fund authorizations, as approved at the 2017 Annual Town Meeting. ARTICLE 8 APPROPRIATE DESIGN FUNDS FOR VISITORS CENTER To see if the Town will vote to raise and appropriate a sum of mosey for design, engineering and architectural services for the Visitors Center, including production of,design development and construction documents; determine whether the money skull be provided by the tax levy, by transfer from available funds, borrowing or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Board of Selectman) FUNDS REQUESTED: unknown at press time DESCRIPTION: The Visitors Center was built over 50 years ago for the Battle of Lexington Bicentennial. It is the information gateway for tourists, residents, newcomers, and corporations considering locating in Lexington. Prior Town Meetings approved funds to develop a design for an updated Visitors Center. The additional funds will conclude the design work at the Visitor's Center and produce construction documents. Funds for construction are anticipated to be requested at Annual Town Meeting in Spring 2018. ARTICLE 9 APPROPRIATE FOR SOLIDWASTE COLLECTION EQUIPMENT To see if the Town will vote to appropriate a sum of money for recycling and solid waste collection equipment; determine whether the money shall be provided by the tax levy, by transfer from available funds,by borrowing, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Board of Selectmen) FUNDS REQUESTED: unknown at press time DESCRIPTION: The funds will allow the Town to explore equipment options for its Recycling and Solid Waste Collection. The current contract expires on June 30, 2018, and the Town is reviewing proposals to replace it. ARTICLE 10 AMEND GENERAL BYLAWS - DISTRIBUTION OF TOWN ELECTION/TOWN MEETING WARRANT C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\5090E371-9A61-4FF5-96FB- D02CA89616BA\Lexington.3085.1.October_STM_Warrant_version_8.docx 9/8/2017 2:07 PM 5 To see if the Town will vote to amend Sections 118-1 and 118-2 of Chapter 118 (Town Meetings) of the Code of the Town of Lexington to provide for a change in the distribution of Warrants for Elections and Town Meetings and all required notices and materials, or act in any other manner in relation thereto. (Inserted by the Board of Selectmen) DESCRIPTION: This article proposes to amend the Town Bylaws to authorize the Town Clerk to alter the means of distributing the warrant to all households. ARTICLE 11 APPROPRIATE FOR LEXINGTON HIGH SCHOOL SECURITY SYSTEM DESIGN To see if the Town will vote to appropriate a sum of money for design, engineering and architectural services, including production of construction document's for the Lexington High School security system, and determine whether the money shall be provided by the tax levy, by transfer from available funds, by borrowing, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Board of Selectmen) FUNDS REQUESTED: unknown at press time DESCRIPTION: This article allows for enhancements to the current security system at the Lexington High School. ARTICLE 12 APPROPRIATE COMMUNITY PRESERVATION ACT PROJECTS To see if the Town will,vote to act on the report of the Community Preservation Committee on the FY2018 Community Preservation budget and, pursuant to the recommendations of the Community Preservation Committee, to appropriate from the Community Preservation Fund, or to reserve amounts in the Community Preservation Fund for future appropriations; for the debt service on previously authorized financing; for administrative expenses of the Community Preservation Committee for FY2018; for the acgw*sition, creation, and preservation and, if acquired with Community Preservation Act funds, the rehabilitation or restoration of open space; for the acquisition, creation, preservation, and rehabilitation and restoration of recreational land; for the acquisition,preservation, rehabilitation and restoration of historic resources; and for the acquisition, creation,preservation and support and, if acquired with Community Preservation Act funds, the restoration or rehabilitation of community housing; including, in all cases, rehabilitation or restoration that constitutes capital improvements or extraordinary repairs to make assets functional for their intended use; and to determine whether the money shall be provided by the tax levy, or from estimated Community Preservation Act surcharges and the estimated State match and supplement for the upcoming fiscal year,by available funds in the Community Preservation Fund,by transfer from other available funds, including enterprise funds,by borrowing, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Board of Selectmen at the request of'the Community Preservation Committee) C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\5090E371-9A61-4FF5-96FB- D02CA89616BA\Lexington.3085.1.October_STM_Warrant_version_8.docx 9/8/2017 2:07 PM 6 FUNDS REQUESTED: a) Affordable Housing $725,000 DESCRIPTION: This Article requests that Community Preservation funds and other funds, as necessary,be appropriated for the proj ects recommended by the Community Preservation Committee,the debt service on previously authorized projects, and for administrative costs. ARTICLE 13 APPROPRIATE FOR AUTHORIZED CAPITAL IMPROVEMENTS To see if the Town will vote to make supplementary appropriations,to be used in conjunction with money appropriated in prior years for the installation or construction of water mains, sewers and sewerage systems, drains, streets,buildings, recreational facilities or other capital improvements and equipment that have heretofore been authorized; determine whether the money shall be provided by the tax levy,by transfer from the balances in other articles, by transfer,from available funds, including enterprise funds and the Community Preservation Fund, by borrowing, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Board of Selectmen) FUNDS REQUESTED: unknown at press time DESCRIPTION: This is an article that requests funds to supplement existing appropriations for certain capital projects in light of revised cost estimates that exceed such appropriations. C:\Program Files (x86)\neevia.com\docConverterPro\temp\NVDC\5090E371-9A61-4FF5-96FB- D02CA89616BA\Lexington.3085.1.October_STM_Warrant_version_8.docx 9/8/2017 2:07 PM 7 TMMA Info Night October 10 7:30pm Amount of Time Approximate Article (minutes) time 1 STM 2017-2 Article 2 Hastings Construction 15 7:35pm 2 STM 2017-2 Article 3 LCP Pelham 15 7:50pm 3 STM 2017-2 Article 4 Design Funds FS 15 8:05pm 4 STM 2017-2 Article 5 Construction Temp FS 5 8:20pm 5 STM 2017-3 Article 6 Stabilization funds (Debt Financing Model) 10 8:25pm 6 STM 2017-3 Article 2 Zoning bylaw-Hayden 20 8:35pm 7 STM 2017-3 Article 8 Visitors Center 10 8:55pm 8 STM 2017-3 Article 3 Marijuana Bylaw 20 9:05pm 9 STM 2017-3 Article 4 Marijuana Moritorium part of Art. 12 10 STM 2017-3 Article 9 Solid Waste Equipment 10 9:25pm TIME PERMITTING 11 STM 2017-3 Article 10 Warrant Distribution 10 9:35pm 12 STM 2017-3 Article 5 Amend FY18 Budgets 5 9:45pm 13 STM 2017-3 Article 7 Revolving Fund 5 9:50pm 14 STM 2017-3 Article 11 LHS Security System 5 9:55pm 15 STM 2017-3 Article 12 CPA Projects 5 10:OOpm 16 STM 2017-3 Article 13 Authorized Capital Projects 5 10:05pm Adjourn 10:10pm 9/7/2017 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Procedure for Responding to Citizen Complaints Regarding Elected Officials or Independent Boards (5 min.) PRESENTER: ITEM NUMBER: Suzanne Barry, Chair 1.7 SUMMARY: A vote is requested for this agenda item. Following two previous Board discussions (in Executive Session)regarding citizen complaints against an elected official, the Board expressed interest in developing a procedure for responding to future complaints of this nature, particularly when the Board has no legal authority to act in the matter. The motion suggested below, prepared by Town Counsel, would authorize the Chairman of the Board to respond to such complaints in most circumstances. SUGGESTED MOTION: Move that the Board of Selectmen delegate to the Board Chairman the authority to respond to complaints received by the Selectmen concerning Town officials elected or appointed to other independent committees or boards, and, at the Chair's discretion, to schedule Board consideration of any complaint that the Chair determines warrants further action or deliberation by the Board. FOLLOW-UP: NA DATE AND APPROXIMATE TIME ON AGENDA: 9/11/2017 9:25 p.m. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve Lincoln Park Lights Hours of Operation(5 min.) PRESENTER: ITEM NUMBER: Carl F. Valente, Town Manager 1.8 SUMMARY: A vote is requested for this agenda item. Now that the lights at Lincoln field#2 are installed, the Board is asked to vote to allow the lights to operate until 8:45 p.m. Previously, when the Board approved this project, it was a consensus of the Board to allow the lights to remain on until 8:45, but a formal vote was not taken. Further, the Town has received a request from Temple Isaiah to allow two lights in the parking lot area to remain on up to 11 p.m. on those evenings when the Temple has events (typically Fridays). The Temple will reimburse the Town for the cost of keeping these lights on SUGGESTED MOTION: Move to approve the hours of operation of the lights at Lincoln#2, with a turnoff time of 8:30 p.m. with one light pole and the parking lot light remaining on until 8:45 p.m. Move to approve the parking lot light remaining on until 11 p.m. when requested by Temple Isaiah, with the cost to be paid by the Temple. FOLLOW-UP: Recreation and Community Programs. DATE AND APPROXIMATE TIME ON AGENDA: 9/11/2017 9:30 p.m. ATTACHMENTS: Description Type D Vh)urr �jght,sit� nr.aohi,. RackupMatorrinl �0%35 Moro? a� 1775 � � o p ¢ p 3 7 .� APRIL Ir L eX I N G'r0� MEMORANDUM To: Carl Valente,Town Manager From: Melissa Battite, Director of Recreation and Community Programs Re: Athletic Lights at Lincoln Field Date: August 25, 2017 The Athletic Lights at Lincoln Field are now installed and will be ready for use beginning September 6cn On December 16, 2015, the Recreation Committee voted unanimously (3-0) to approve the installation of the lights at Lincoln #2 with a turnoff time of 8:30pm with one light pole and the parking lot light remaining on until 8:45pm. I am requesting the Board of Selectman to support the Recreation Committee recommendation for the use of the lights as voted on December 2015. Please let me know if any additional information may be needed from me at this time. Thank you. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Accept Selectmen Committee Resignations (5 min) PRESENTER: ITEM NUMBER: Suzanne Barry 1.9 SUMMARY: A vote is requested for this agenda item. The Board is asked to accept the resignations of Elaine Ashton, Town Report; Elizabeth Rozan, Noise Advisory Committee; and Robert Warshawer, Historic District Commission. The Board extends its thanks and appreciation to these members for their time and effort in serving the Lexington community. SUGGESTED MOTION: Move to accept the resignation of Elaine Ashton from the Town Report Committee. Move to accept the resignation of Elizabeth Rozan from the Noise Advisory Committee. Move to accept the resignation of Robert Warshawer from the Historic District Commission. FOLLOW-UP: Appreciation letters to be sent to the former committee members. DATE AND APPROXIMATE TIME ON AGENDA: 9/11/2017 9:35 p.m. ATTACHMENTS: Description Type d Town.Ra port H:winr.a.r Ashton Rackup Matorinl d Noi oAdviwmry. Rackup Matorinl d V DC'Rolll'ravnt Was haw or Cbv or Mom) U7 U � U ��U7 � �� UU1[ x� �� �� �� 2�� 'n �� � � `/ �/ � �� 'n August 29.2017 Elaine Ashton 32C|iffeAvenue Lexington, MA02420 To whom it may concern, Herewith, I tender my resignation from the Town Report Committee as I will be unable to complete the term this year and so wish by resigning in a timely fashion to allow enough time in which to find a replacement before the bulk of the work begins in November. The Town Report Committee is an under-valued and under-appreciated group who produce an archival time capsule annually which is an invaluable historical resource. | do hope that you are able to find some new members for the committee who understand the importance of this annual report and who may even breathe some new ideas and life into it this year and in years to come,e.g."The Year in Headlines"from years past which captured the zeitgeist of the time. Thank you for allowing me the opportunityto serve Lexington on this committee. Sincerely yours, fllo�� ellg__ BaineAxhton 32C|iffeAvenue' Lexington, MAO242O 781J75J717 From: Elizabeth Rozan To: Km Katzenbeck Cc: lee minardiCmomail cam Subject: RE:Requests for the Nase Advisory Cmmittee Date: Wednesday,August 30,2017 8:56:36 AM Hi Khn and Lee. I am not able to continue on the Noise AdvisoiT Committee,and am uifomung you that I vvill be steppuig don. Eh-beth Rozan SEP 0 5 2017 Robert D.Warshawe[RECEIVED EA�C' 9/4/17 TO: Lexington Board of Selectmen CC:Anne Lauren Eccles, Francis Daigle Subject: RETIREMENT FROM HDC I have been a member of the HDC as both an Associate and full Commissioner for about ten years giving me the opportunity to serve the Town of Lexington. It is time for me to retire and with the upcoming switch to the state standards for HDC operation this is when my leaving the HDC will have the least impact. I particularly must thank Peter Kelley for his sage advice when he interviewed me for my initial HDC appointment. I support the switch and will let my town meeting representative know it. Thank you for that opportunity. It has been an honor, education, and enjoyment to serve. I am sure that Ms. Eccles with the continued assistance of Francis Daigle and the remaining Commissioners plus the one you replace me with will make it a smooth transition and will successfully continue the HDC's mission. Yours Truly, r Robert D. Warshawer AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve Metropolitan Planning Organization Nomination Papers and Statement of Candidacy Submission (5 min) PRESENTER: ITEM NUMBER: Suzanne Barry, Chair 1.10 SUMMARY: A vote is requested for this agenda item. The Town currently holds an at-large seat on the Boston MPO. The three-year term, which is held by Board Chairman Ms. Barry, but delegated to Planning Board Chairman Richard Canale, expires this fall. If the Town wishes to continue to hold a seat on the MPO it must submit the necessary Nomination Papers and Statement of Candidacy for an at-large town seat for the upcoming Metropolitan Planning O rganizatio n (MPO) election. SUGGESTED MOTION: Move to submit the necessary Nomination Papers and Statement of Candidacy for an at-large town seat for the upcoming Metropolitan Planning Organization(MPO) Municipal Election. FOLLOW-UP: Gather signatures from other communities to endorse this nomination. DATE AND APPROXIMATE TIME ON AGENDA: 9/11/2017 9:40 p.m. ATTACHMENTS: Description Type Cd MIIO statommit M'Cbn rich cy Rackup Matorinl 2017 MPO Statement of Candidacy (250 Word Limit) Municipality: Lexington Chief Elected Official: Suzanne E. Barry, Chairman, Lexington Board of Selectmen (Suggestions include a brief statement of qualifications; comments on the importance of transportation to the region; and expectations for the Boston Metropolitan Planning Organization) Lexington seeks re-election to the Boston MPO Lexington is seeking re-election to the Boston MPO at-large Town membership term that will begin in November, 2017. Lexington has made positive contributions to the MPO regional transportation planning and programming activities and results. Lexington has a 100 % attendance/participation record at MPO meetings. Lexington continues its deep interest and significant record in regional transportation issues. Lexington is bisected by Route 128 and is at the edge of the T's service area. Our residents (and thousands of others who work in Lexington) rely on both transit and roadway infrastructure to get around the metropolitan area. We are oriented equally towards both Boston and to the outer suburbs. As a MAGIC subregion member, we understand transportation needs of developing and mature suburbs. Lexington is at the forefront in local transit services and bikeways, especially in our local Lexpress mini-bus system, and the Minuteman Commuter Bikeway. Lexington collaborates with area towns in improving inter-town transit services, and participates in public/private partnerships. Suzanne E.Barry, Selectmen Chair, will continue to designate Richard Canale, Planning Board member, to represent Lexington. Richard, the current designee to the Boston MPO, is a former Advisory Council chair, and served on the Boston MPO (FFY02/03) as the Council's representative. He directly understands MPO member responsibilities and need for regional collaboration/solutions. He impartially represents all 101 MPO communities while ensuring that the needs and voices of the 78 MPO towns are fairly represented. Richard advocates for strong public participation, equity, transparency, and consistency. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve and Sign Proclamation- Constitution Week PRESENTER: ITEM NUMBER: Suzanne Barry C.1 SUMMARY: You are being asked to approve the request of the Daughters of the American Revolution(DAR)to sign a Proclamation for the 230th Constitution Week, celebrated September 17 through September 23, 2017. SUGGESTED MOTION: Motion to approve the consent agenda. FOLLOW-UP: Selectmen's O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 9/11/2017 ATTACHMENTS: Description Type D DARCbnn.stitution Week 20117 Rackup Ma orrinl °u5 MOO? o� 1775 �c R is y Eown of lexi IgtDTI, s 3 a� U APRILIT, �eXIN61°N OFFICE OF SELECTMEN Yrocramati"O" n WHEREAS: Our Founding Fathers, in order to secure the blessings of liberty for themselves and their posterity, did ordain and establish a Constitution for the United States of America; and WHEREAS: It is of the greatest importance that all citizens fully understand the provisions and principles contained in the Constitution in order to effectively support, preserve and defend it against all enemies; and WHEREAS: The two hundred thirtieth anniversary of the signing of the Constitution provides an historic opportunity for all Americans to remember the achievements of the Framers of the Constitution and the rights, privileges, and responsibilities they afforded us in this unique document; and WHEREAS: The freedoms guaranteed to American citizens should be celebrated by appropriate ceremonies and activities during Constitution Week, September 17 through 23 as designated by proclamation of the President of the United States of America in accordance with Public Law 915. NOW, THEREFORE, WE, THE BOARD OF SELECTMEN of Lexington, Massachusetts, do hereby proclaim the week of September 17 through 23 as cows��lUT.toN-V�TEx and urge all citizens to reflect during the week on the many benefits of our Federal Constitution and the privileges and responsibilities of American Citizenship. IN WITNESS WHEREOF, we have hereunto set our hands this eleventh day of September in the Year of Our Lord Two Thousand and Seventeen. Suzanne E.Barry Peter C.J.Kelley Joseph N.Pato Michelle L.Ciccolo Douglas M.Lucente AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve Town Celebrations Committee Request for Veterans Day Events PRESENTER: ITEM NUMBER: Suzanne Barry, Chair C.2 SUMMARY: The Town Celebrations Committee is requesting approval for the Veterans Day Parade and Ceremonies to be held on Saturday, November 11, 2017, as outlined in their letter dated August 17, 2017. They have requested to hold ceremonies in the Cary Memorial Building, if available, following the parade. SUGGESTED MOTION: Motion to approve the request of the Town Celebrations Committee for the Veterans Day Parade and Ceremonies as presented in their letter dated August 17, 2017. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 9/11/2017 ATTACHMENTS: Description Type D 20 11 J Voterr<w s Day Q$a.rapues,t Rackrak,Ma orrinl U w. Town ofLexin ton xi i n Town Celebrations Committee APRILty August 17, 2017 ED Ms. Suzie Barry, Chairman Board of Selectmen Town of Lexington1625 Massachusetts Avenue Lexington, MA 02420 RE: Veteran's Day, Saturday, November 11, 2017 Dear Suzie, On behalf of the Town Celebrations Committee we would like to make the following requests in regards to Veteran's Day events in Lexington. 2017 Veterans' Day Parade: • The Veterans' Day Parade would be held on Saturday,November 11, 2017. • The Parade will lineup at 9:30 AM in the driveway of 1557 Massachusetts Avenue and step off at 10:00 AM. • The Town Celebrations Committee requests the use of the westerly side of Massachusetts Avenue from the driveway to 1557 Massachusetts Avenue to Bedford Street, Bedford Street westerly to Harrington Road turn left onto Harrington Road then left onto Massachusetts Avenue, then east along Massachusetts Avenue, turning left into Cary for the indoor ceremonies. 2017 Veterans' Day Ceremonies • The Veterans' Day Ceremonies will take place inside Cary Hall following the Parade with a 10:30 AM start. We will contact the Public Facilities Department for approval to use Cary Hall. Very truly yours, TOWN CELEBRATIONS COMMITTEE Lorain Marquis Chairman, 781-862-9176 1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420 Telephone: (781)698-4640—Fax: (781)-863-9468 Email: celebrationscmte@lexingtonma.gov AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve Lowering of Battle Green Flag PRESENTER: ITEM NUMBER: Suzanne Barry, Chair C.3 SUMMARY: You are being asked to approve a request to lower the Battle Green flag on October 9, 2017 in recognition of the passing of Lexington resident and Korean War Veteran Carroll E. Dolan on August 24, 2017. Mr. Dolan would have celebrated his 87th birthday on October 9th. SUGGESTED MOTION: Move to approve Consent Agenda. FOLLOW-UP: Selectmen's O fflc e DATE AND APPROXIMATE TIME ON AGENDA: 9/11/2017 ATTACHMENTS: Description Type D C nnH�dwu<wrrw8 Q k>l;:r:nr.obituay. Rackup Matorrinl 9/8/2017 CARROLL DOLAN Obituary:CARROLL DOLAN's Obituary by the Boston Globe. CARROLL ED ARD DOL (1930 -2017) DOLAN, Carroll Edward 86, of Lexington, beloved husband of Kathleen "Scotty" Beach, died Thursday, Aug. 24, 2017, at his home. Born in Billerica in 1930, he was the son of the late Philip and Blanche (Sherburne) Dolan. He was raised and educated in Woburn. He prepared at Worcester Academy, and entered Harvard College in September, 1948. Earning an A.B., June, 1952, where he played football, house football, and hockey. Carroll's field of concentration was in Social Relations. An honorably discharged veteran, Carroll served his country as a member of the United States Marine Corps during the Korean War. Carroll spent forty-six years as broker for Mass Mutual Insurance Co., and salesman of Mutual Funds, earning the designations of Chartered Life Underwriter and Certified Financial Planner. Carroll felt deeply rewarded by the ability to help people arrange financial security in their lives. Carroll enjoyed traveling with his wife Scotty and their friends. He enjoyed skiing; tennis, and golf. His later years were spent mostly at home working in his yard, feeding the birds, squirrels, and chipmunks. Well-regarded as a modest, wise and gentle man, he was fondly referred to by his wife as "my dear, sweet husband". Often through his life, he would smilingly quote his grandmother, saying "watch what people do, not what they say" With the help of Hospice, Carroll's last two weeks were spent surrounded by neighbors, family, and friends. Carroll is survived by his loving wife Kathleen "Scatty" Beach, his daughter Paula Dolan and her husband Richard Diamond of Doha, Qatar; his sons, Peter Dolan of Woburn and Mark Dolan of Marlboro; his daughter Stacy Hunter of Brooklyn, NY; his sons Brandon Hunter of Japan, and Scott Hunter and his wife Gretchen of Stow MA; his grandchildren, Shawn Dolan and his wife Erin of San Francisco, CA, Matthew Dolan of Woburn, Yunosuke Hunter of Japan, Dana Lubow of Brooklyn, NY, and Owen and Tess Hunter of Stow; great-grandchild Hannah Dolan of San Francisco, CA; and his brother Philip Dolan, Jr. of Amelia Island, FL. Carroll is preceded in death by his daughter Meg Dolan of Lexington and his sister Linnie Dolan Konecnik of Flushing, NY. At Carroll's request, there will be no funeral or memorial services. Carroll's favorite charities were the World Wildlife Fund for Nature, The Sierra Club and the Massachusetts Audubon Society. MIME Published in The Boston Globe on Aug. 28, 2017 .. ..... .... ........ ......... ............. ....... .......... http://www.legacy.com/obituaries/bostonglobe/obituary-print.aspx?n=carroll-edward-dolan&pid=186499332 1/1 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Water & Sewer Adjustment PRESENTER: ITEM NUMBER: David J Pinsonneault C.4 SUMMARY: Adjustment to Water& Sewer charges as recommended by W SAB 8/31/17 $ (129,174.28) SUGGESTED MOTION: Motion to approve the above Water& Sewer adjustments noted. FOLLOW-UP: Treasurer/ Collector DATE AND APPROXIMATE TIME ON AGENDA: 9/11/2017 ATTACHMENTS: Description Type D BOS9Il11117lh/rroABMltg;Shiro Way CavanMomm) FY2018 ADJUSTMENTS TO WATER/SEWER AS RECOMMENDED BY THE WATER AND SEWER ABATEMENT BOARD AMILM WSAB 8-31-2017 BOS 9-11-2017 ACCOUNT NBR STREET WATER SEWER TOTAL BILL YEAR 0300759100 1 200 IShire Way 1 $ (37,777.34) $ (91,396.94) $ (129,174.28) 869356*F2017 This is a large industrial account.The meter failed sometime after Bill# 825610 causing Bill #840192 to be under billed. Bill # 854595 was estimated based on average usage and Bill # 869356 was intentionally overestimated as a catch up on Bill # 840192.Staff recalculated all three bills at three year average usage resulting in the abatement recommendation above.See attached calculation. 1 ($37,777.34) ($91,396.94) ($129,174.28) THE SUM SET AGAINST THE ABOVE ACCOUNTS IS HEREBY ADJUSTED. WATER SEWER TOTAL ($37,777.34) ($91,396.94) ($129,174.28) E DIR TOR 6F PUBLIC WORKS BOARD OF SELECTMEN 9/11/17 i I 00 ono o N ' N N r QN1 ror� '' o V Q� L m pl O V a N O C x S spp ' W L m m 'F m 10 N (O OI LO 0 IT Vl {tl (�dl fV 3 L v U co m Q y amp 6 � cNc � n 1Dm x3 v� vi v� OD f» ea e» rn [h m 2 U ro N N n M vi QP' W W N r (O to O1 n Q N N E m a m d m•-y er ca ei # ur tar ea ei us tr � m uNi. �i r~n �� IT `m W N r ea to ea n mR. � vs cv v� G � m KA rn r � 5 M O a ¢A N I .R• 6" le 0 v m j iiii 40 O N LO Y oEl yJcy� n .r- mO S �_ mF"• s9 69 di di w w w m Q � � m o m N m ry O lD _ OCi CO m CD C m •� U r m ��(pp m� +� p�i L1 � OI N th L'V F Q F M � •�'p � Q N b3 t9 EB �9.. aV V3 Hi a p QL1 (p m o o LnLO c� W N m o n n � CO m n (0 co r co W T N pmp� h, Q N W (0 m l�0 LLO rn O N `� O a n mm 0 0 0 0,- LiJ � ti N co is r r .- f0 ea ra N d m W ssh�y M pp op �rn CI N a O 4 °0 vNi N 0 QD m v w uhi. m to �i u�Oi � y Qf ` fn ur u>es en rn ra to � m 3 3 a4 3to0t 3 v6 64 CD ~ ca CD O M allo }N v v N Q Q N •+ N OCoy m o Q AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Exemption 3: Collective Bargaining Update - Lexington Police Association(15 min.) ITEM PRESENTER: NUMBER: E.1 SUMMARY: Move to go into Executive Session to discuss strategy with respect to collective bargaining related to the Lexington Police Association and to reconvene in Open Session only to adjourn. Further, as Acting Chairman I declare that an open meeting discussion may have a detrimental effect on the bargaining position of the Town. Staff will update the Board on negotiations with the LPA regarding the FY16-18 contract period. SUGGESTED MOTION: NA FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 9/11/2017