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HomeMy WebLinkAbout2017-05-01 BOS Packet - Released SELECTMEN'S MEETING Monday, May 1, 2017 Selectmen's Meeting Room 7:00 PM AGENDA PUBLIC COMMENTS Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other than to ask questions of clarification. Speakers are encouraged to notify the Selectmen's Office at 781-698- 4580 if they wish to speak during public comment to assist the Chairman in managing meeting times. SELECTMAN CONCERNS AND LIAISON REPORTS TOWN MANAGER REPORT ITEMS FOR INDIVIDUAL CONSIDERATION 1. Public Hearing: Keeler Farm LIP, HOME Funding Agreement and Action Plan(15 7:00 p.m. min.) 2. Approve and Sign Brookhaven Memorandum of Agreement(5 min.) 7:15 p.m. 3. Appoint to Permanent Building Committee User Representative for 20 Pelham 7:20 p.m. Road Project(5 min.) 4. Town Manager Appointments & Re-appointments (5 min) 7:25 p.m. 5. Board of Selectmen Appointments & Re-appointments (5 min) 7:30 p.m. 6. Designate Acting Town Manager(5 min.) 7:35 p.m. CONSENT AGENDA 1. Sign Eagle Scout Letters - Christopher Ross and Maxwell Kaye EXECUTIVE SESSION 1. Exemption 3 - Update: Fire Union Bargaining 7:45 p.m. ADJOURN 1. Anticipated Adjournment 8:00 P.M. The next meeting of the Board of Selectmen is scheduled for Monday, May 8, 2017 at 7:00 p.m. in the Selectmen Meeting Room, Town Hall, 1625 Massachusetts Avenue. Hearing Assistance Device.v Available on Reque.vt �� �� � All agenda time and the order of items arm approximate and subject to change. Recorded by LexMedia AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Public Hearing: Keeler Farm LIP, HOME Funding Agreement and Action Plan(15 min.) PRESENTER: ITEM NUMBER: Liz Rust, Regional Housing Services O ffic e I.1 SUMMARY: A vote is requested for this agenda item. See attached memo. The three regulatory agreements that will be signed by the Town are not included here (about 110 pages), but are available for review in the Town Manager's Office. SUGGESTED MOTION: 1. Move to approve a substantial amendment to the HOME Annual Action plan to direct the HOME funds to the Keeler F arm project. 2. Move to approve the HOME funding of the Keeler Farm project of$143,400, authorizing the Town Manager to sign the HOME Funding Agreement and the HOME Affordable Housing Restriction. 3. Move to approve and sign the LIP application. FOLLOW-UP: RHSO DATE AND APPROXIMATE TIME ON AGENDA: 5/1/2017 7:00 p.m. ATTACHMENTS: Description Type Mom)gira>nnaMaiOreg..arding.TM HOMMinr.a ing Fang Cl Ca>varn Mounu> Way 141 Keyes Road Regional Housing Services Office Concord MA 01742 (978)287-1090 i i �ftA Serving Acton, Bedford, Burlington, Concord, Lexington, Sudbury and Weston www.RHSQHggsinp.orp info(@,RHSOhousing.org ..............."I'l""I'll""I'll'll""I'll""I'll",,, ............................................................................................................................................................................................................................................................................................................. To: Lexington Board of Selectmen From: Elizabeth Rust, RHSO CC: Carl Valente Re: HOME Project—Keeler Farm Way Date: April 20, 2017 This memo introduces the Keeler Farm HOME project and requests the Board of Selectmen support for the use of Lexington HOME funds. This project is to fund the acquisition of 5 Keeler Farm Way by LexHAB gig through CPA and HOME funds, market and lease the unit through DHCD- approved guidelines to a household at 50% of the Boston-Cambridge-Quincy Area Median Income, and to record the unit on the SHI. Keeler Farm, located on 4.27 acres at 71 & 79 East Street, was awarded a Balanced Housing Special Permit Residential Development in 2011 (recorded at Book 57864, page 283)to create nine units, with one affordable units. The existing barn at 71 East Street has been renovated into a 1024 sf 2-bedroom affordable housing unit. The unit was offered to LexHAB to purchase the unit and operate it as rental housing for a low-income household. The Keeler Farm project was awarded $185,000 CPA funds at 2016 Town Meeting for acquisition. It had been planned to purchase the unit with CPA funds, and then reimburse the CPA when the HOME funds were available. The availability of the unit was delayed, and closing is expected May 2. In this delayed period, Lexington was able to apply and be awarded additional HOME funds from the HOME Competitive Pool, as well as using both its FY16 and FY17 funds. LexHAB will close with its private funds, and the HOME funds will reimburse LexHAB. LexHAB has requested the CPA funds directly from the Town. The project budget is $199,000 which includes $185,000 for acquisition and $14,000 for legal ($3k, marketing $7k, and consulting $4k). The funds to be used for this purpose are: • FYI 6 HOME Funds: $34,671 • FYI 7 HOME Funds: $42,442 • Competitive HOME Fund Award: $66,287 • Total HOME $143,400 • CPA $ 55,600 • TOTAL $199,000 The Selectmen are asked to vote on three distinct requirements to fund this project, and record it on the Subsidized Housing Inventory: 1. Approve a substantial amendment to the HOME Annual Action plan to direct the HOME funds to the Keeler Farm project 2. Approve the HOME funding of the Keeler Farm project of$143,400, authorizing the Town Manager to sign the HOME Funding Agreement and the HOME Affordable Housing Restriction. 3. Approve and Sign the LIP Application. 141 Keyes Road Regional Housing Services Office Concord MA 01742 (978)287-1090 i i �ftA Serving Acton, Bedford, Burlington, Concord, Lexington, Sudbury and Weston www.RHSQHggsinp.orp info(@,RHSOhousing.org ..............."I'l""I'll""I'll'll""I'll""I'll",,,��������������............................................................................................................................................................................................................................................................................................................. This publically noticed hearing constitutes the public participation process to recognize this substantial amendment to the Lexington Annual Action Plan. Through this amendment process, Lexington will transfer $34,671 of FYI 6 HOME funding to the 5 Keeler Farm Way project. Approval of this project is recommended: • HOME funds are best suited to fund rental projects. • The project will benefit from the HOME contribution by reducing the CPA funds. • Funding the project provides the opportunity to utilize the Lexington funds during the `exclusive use' period. • The RHSO will assist LexHAB in the HOME compliance requirements/ AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve and Sign Brookhaven Memorandum of Agreement (5 min.) PRESENTER: ITEM NUMBER: Carl F. Valente, Town Manager 1.2 SUMMARY: A vote is requested for this agenda item. At the Selectmen's meeting on April 24, the Board and Brookhaven approved the Memorandum of Agreement negotiated as part of Article 44 of the 2017 Annual Town Meeting. With Town Meeting's approval of this Article, this agreement can now be signed by the Selectmen. SUGGESTED MOTION: Move to approve and sign the Memorandum of Agreement between the Town of Lexington and Symmes Lifecare Inc. d/b/a Brookhaven at Lexington. FOLLOW-UP: None. DATE AND APPROXIMATE TIME ON AGENDA: 5/1/2017 7:15 p.m. ATTACHMENTS: Description Type D Mariwranr.dwaM'Ag..kra.ranami:t Rackup Matorrinl Memorandum of Agreement ("MOA") between Symmes Lifecare, Inc. d/b/a Brookhaven at Lexington ("Brookhaven") and The Town of Lexington, Massachusetts ("Town") regarding Planned Development District 1 WHEREAS; Brookhaven has operated in Lexington since 1986; WHEREAS; Brookhaven's facility in Lexington was expanded in 2004 to include 309 units; WHEREAS; Brookhaven filed a Preliminary Site Development and Use Plan ("PSDUP") dated December 29, 2015, revised March 14, 2016 and April 6, 2017 for a rezoning of land, which PSDUP was placed on the warrant for, and approved by, the Town's 2017 Annual Town Meeting; WHEREAS; the property subject to the PSDUP is commonly referred to as `Brookhaven," and has a street address of 960-1010 Waltham Street and consists of parcels 5-21A, 5-20, 5-19C, 5-18A, and 5-16A of the site, as depicted in the PSDUP (the"Property"); WHEREAS; Brookhaven proposes certain commitments and actions in the PSDUP and seeks to further expand Brookhaven's facility on 6.1 additional acres of the Property composed of Map 5 Parcels 19C, 20 and 21A at 960 and 990 Waltham Street(the"Project")resulting in: 0 49 additional Independent Living residential units, for a total of 289 0 30 additional Assisted Care Units, for a total of 50, and 0 37 fewer nursing units, for a total of 12; WHEREAS; Brookhaven has made Payments in Lieu of Taxes ("PILOT") to the Town since 1989; WHEREAS; the Board of Assessors determined in September of 2016 that Brookhaven was a charitable non-profit healthcare facility exempt from local property taxes for the Fiscal Year 2017,pursuant to G.L. c. 59; WHEREAS; the PILOT has been an annual amount paid in quarterly installments that currently increases by 3 percent each year; WHEREAS; the PILOT for fiscal year 2017 is $497,279; WHEREAS; should the Massachusetts Attorney General approve Article 44 of the 2017 Annual Town Meeting rezoning the Brookhaven property, this action will permit Brookhaven to apply for site plan review for the Project pursuant to Sections 7.3 and 9.5 of the Town's Zoning Bylaw; and WHEREAS; the purpose of this Memorandum of Agreement("MOA") is for Brookhaven and the Town to reach agreement on those provisions having public benefit to the Town as well as benefit to the Property should the Project be so approved; NOW THEREFORE, Brookhaven and the Town agree that, in consideration for the support of the Town's Board of Selectmen for the PSDUP, the sufficiency of which is hereby acknowledged, Brookhaven shall be bound by the following terms of this MOA in the event that Site Plan Approval for the Project is granted by the Lexington Planning Board and construction of the project proceeds; otherwise, Brookhaven shall continue to be bound by the existing PILOT agreement between the Town and Brookhaven. 1. PAYMENTS IN LIEU OF TAXES (PILOT) a. Brookhaven shall increase its PILOT, to be paid quarterly beginning on August 1 of each fiscal year, from the amounts required under the PILOT entered into in 1986 (as amended)by 13.6 percent(based on 351 net units compared to 309 currently - 42 net new Page 2of10 units); 7 percent of this increase to be made in the fiscal year the first Certificate of Occupancy is issued for a living unit in the Project, with the remaining 6.6 percent increase to occur 12 fiscal years later,per the attached Appendix A. The 7 percent increase shall not be pro-rated. Late payments will accrue interest at a rate of 14 percent. b. In addition to these increases in the PILOT payments, Brookhaven's PILOT payment will also increase by 2.5 percent annually from the amounts due in the 1986 PILOT, beginning in FYI and continuing for the 15 fiscal years that begin in the fiscal year the first Certificate of Occupancy is issued for a living unit in the Project and continuing for the subsequent 14 fiscal years. c. At the conclusion of the payment schedule provided in Paragraph a. and b. above, and unless otherwise agreed to by the Parties thereafter, Brookhaven's PILOT payment will increase by 3 percent annually. This 3 percent annual increase shall begin in the 161h fiscal year after the initial 7 percent increase is made. At least six months prior to the end of said payment schedule the Parties agree to meet and confer to determine whether this agreement should be amended;provided however, that neither party shall be considered to have hereby agreed to any such future amendment of this MOA. d. Brookhaven shall not be required to make a PILOT payment in any year that the Board of Assessors determines that Brookhaven is not exempt from local property taxes pursuant to G.L. c. 59 or other applicable laws, in which case Brookhaven shall be required to pay all applicable property taxes assessed to it instead, subject to all of Brookhaven's rights to appeal any such assessment. The PILOT payment will resume in any subsequent year that the Board of Assessors determines that Brookhaven is exempt from local property taxes pursuant to G.L c. 59. If Brookhaven is not required to pay a PILOT payment in any year, the PILOT payment in the ensuing fiscal year where a PILOT payment is Page 3 of 10 required will be calculated as if the PILOT had never ceased(i.e., increasing by 2.5 percent annually). e. The provisions of this Section 1 shall supersede any conflicting provisions of the PILOT or any prior amendments thereto. f. Nothing herein shall be construed to limit the Board of Assessors, or any other department, committee, board, or official of the Town with the requisite authority, to determine whether Brookhaven, or its use of the Property, is eligible for any exemption from local property taxes. 2. AFFORDABLE HOUSING MITIGATION a. It is agreed that in lieu of deed-restricting 10% of the new units within the development as affordable housing units, which is the Town's preference, and in recognition that Brookhaven is a not-for-profit entity, a mitigation payment reflecting the Town's estimated cost to construct affordable housing units at other locations is required. b. The Brookhaven development proposal is anticipated to increase the number of year- round housing units by 49. To ensure that this new development remains "40B-neutral" the on-site requirement would be 5 units. However, as these units are not proposed to occur on site, the mitigation payment must factor in these additional units also increasing the 40B denominator. For purposes of this document, it is agreed that Brookhaven is responsible to provide mitigation equal to the cost of the Town purchasing land and constructing approximately 5.5 affordable housing units. c. Brookhaven shall pay the Town an affordable housing mitigation payment of$2,081,631 over the 15 fiscal years beginning with the year when the first Certificate of Occupancy for a living unit is issued for the Project, and continuing each July 1 thereafter for 14 additional payments,per the schedule included in this document as Appendix A. The Page 4 of 10 affordable housing mitigation payment is to be paid if the Project proceeds, regardless of whether Brookhaven is or is not exempt from local property taxation. These funds will be given in the memory of David Eagle, former member of LexHab, and held in a special account for affordable housing purposes. d. The Assisted Care units to be developed as part of the Project shall not include full kitchens but may include a sink, a microwave, and a dormitory style refrigerator. 3. UTILITIES Prior to first issuance of Certificate of Occupancy for a living unit in the Project, Brookhaven shall loop the water main proposed for the Project and install and maintain a grinding chamber in the sewer line designed for the Project to specifications to be approved by the Town Engineer. 4. TRANSPORTATION & CONNECTIVITY a. Beginning in FYI and payable each August 1, Brookhaven shall contribute $1,500 per year to the Town for transportation services, including, without limitation, LexConnect service taxi service. This payment shall increase by 2.5% annually. b. Prior to first issuance of Certificate of Occupancy for a living unit in the Project, Brookhaven shall, at its own expense, install, maintain, and keep clean bus seating on Waltham Street at the base of Brookhaven's main drive, installed on the Brookhaven side of the sidewalk, leaving the grass strip and sidewalk in the right-of-way intact for pedestrian passage. Brookhaven shall allow public access for said bus seating at no cost to the Town. c. Prior to first issuance of Certificate of Occupancy for a living unit in the Project, Brookhaven shall repair the sidewalk along Waltham Street as specified in the Town's street opening permit, and, if required by the Town Engineer, will replace connecting segments to ensure a continuous sidewalk surface. Page 5 of 10 d. The new (north) driveway to the Brookhaven property shall remain open and un-gated for emergency vehicular access. e. Any public access walking and bicycle trail proposed to traverse Lots 19C, 20, and 21A of Assessor's Map 5, as shown on Brookhaven's Site Construction Plan, shall be created, preserved, and maintained by Brookhaven for public bicycle and pedestrian access. The trails and sidewalks open to the public and Brookhaven residents, including the Amyas Ames Nature Trail located on the Brookhaven property, which connects to others trails off-site, shall be preserved and maintained by Brookhaven free of brush, re-forestation, barriers, or structures, at Brookhaven's expense. 5. NOISE TESTING AND ABATEMENT Brookhaven acknowledges that it will comply with the Town's General Noise bylaw. In its Site Plan Review application, Brookhaven and its noise consultant will submit a testing protocol to be used to establish ambient noise levels. These ambient noise levels will be used to determine compliance with the Noise bylaw. This protocol would also be used in the event of future noise complaints to establish compliance with the noise bylaw. The Town will hire, at Brookhaven's expense, a noise consultant to review the testing protocol. Should a change in equipment and/or complaint be received, Brookhaven shall demonstrate compliance to the Noise Bylaw. The Town will hire, at Brookhaven's expense, a noise consultant to review said compliance. 6. MISCELLANEOUS a. Incorporation into Site Plan Approval. The terms of this MOA shall be incorporated as conditions of any Site Plan Approval for the Project pursuant to Section 9.5.4.4 of the Town's Zoning Bylaw. b. Binding;Effect. This MOA shall become binding on Brookhaven and its successors and assigns and on the Town in the event that the PSDUP is approved by Town Meeting and Page 6 of 10 Site Plan Approval is granted for the Project by the Lexington Planning Board, otherwise Brookhaven shall continue to be bound by the existing PILOT Agreement(as amended). This MOA is for the benefit of Brookhaven and the Town, and it may be enforced by any remedy provided at law or in equity. This MOA and the Lexington Zoning Bylaw shall be construed in such a way as to harmonize any conflicting provisions to the greatest extent reasonably possible, but in the event of any irreconcilable conflict between this MOA and any provision in the Bylaw, the provisions of the Bylaw shall control (subject always to the provisions of General Laws, Chapter 40A, as amended). c. Existence and Authority. Brookhaven is a not-for-profit organization duly formed, validly existing, and authorized to do business in Massachusetts. This MOA constitutes a valid and legally binding obligation of Brookhaven, enforceable against Brookhaven in accordance with its terms, and neither the execution, delivery or performance of this MOA nor compliance herewith conflicts with or will conflict with or results or will result in a breach of or constitutes or will constitute a default under(i) the organizational documents of Brookhaven, (ii) any law or any order, writ, injunction or decree of any court of governmental authority, or(iii) any agreement or instrument to which Brookhaven is a party by which it is bound. d. Cooperation. Brookhaven hereby agrees to continue to work cooperatively with the Town on an ongoing basis to implement both the specific provisions and the intent and purposes of this MOA. e. Time is of the Essence. Time shall be of the essence of this MOA. £ Permitting. The execution and delivery of this MOA does not constitute an agreement by the Town that any necessary permit or approval for the Project will in fact be granted. Page 7 of 10 This MOA shall be incorporated into, and made a condition of, any permit or approval granted by the Town. g. Amendment of Agreement. This MOA may not be amended, modified or terminated except by a written instrument executed by Brookhaven and by a majority of the Board of Selectmen. h. Enforcement;No Waiver. The failure of the Town to enforce this MOA shall not be deemed a waiver of the Town's right to do so thereafter. If any provision of this MOA or its applicability to any person or circumstances shall be held invalid, the remainder thereof, or the application to other persons shall not be affected. i. Severability. The invalidity of any provision of this MOA as determined by a court of competent jurisdiction shall in no way affect the validity of any other provision hereof. j. Applicable Law. This MOA shall be governed by and according to the laws of the Commonwealth of Massachusetts, as amended form time to time. Any action brought by the Town hereunder may be brought in the Superior Court in and for the County of Middlesex, and the Brookhaven hereby agrees to the jurisdiction of such court. k. Building Permit Contingency. At any time before a building permit is issued for the Project, Brookhaven shall have the right to stop moving forward with the Project, and the PILOT payments shall, in such event, continue pursuant to the existing PILOT agreement. Page 8 of 10 SIGNED: Date: Board of Selectmen Town of Lexington 1625 Massachusetts Avenue Lexington, MA 02420 Date: James M. Freehling President/Chief Executive Officer Symmes Lifecare, Inc. d/b/a/Brookhaven at Lexington 101OWaltham Street Lexington, MA 02421 Page 9 of 10 ATTACHMENT A D 1 E IF Adjusted PIILO,T Payment(2,5a Annual aannuail increase; A Payment: Affordable ble 13.6 Ilncre:as:e Adjuisted P"IILOT+ Estimated EstimatedH�u�sln8 Afford NOTES Project Year Fiscal Year allocated'7 in Mitigation Yr. 1 and 6.6-' in Housing Yr, 12 3%PILOT Payment for 351. increase begins in Units(c+'a) Yr. 16) FY 17 497,279 I FY 18 509,711 ff ,FY 19,,,,,,,, $ 522,45,4 HOUSiing Mihtatation payments Ibhe iin the F'N in which the CO on the first YR 1 FY 2:0 $ 573,1001 111,922 $ 1634,923 ,unit iiis'ussued YR2 FY 587 32F, 70,' 60r6� � � 115 280 YR 3 FY 22 $02,1009 $ 118,'738�1� � 720,748 �. Y8 4 FY 23,,,,,,,,.,1 617,060 � 122,300,,,,1 739,360 YR 5 FY 24 $ 632 486 $ 125 969 $ 758,455 YR 6 FY 25 $ 648,298 $ 129,749 $ 778,047 1 1 1 1 YR 7 FY 26 $ 664,506 $ 133,641 $ 7981147 „Y , , �R „FY 27 $,,, 681,118 „137,650 $ 818a768 YR 9 FY 28 $ 699,146 $ 141,780 $ 939,926 YR 110,,,,., ��$ 715,600 „ 1a,033 �„$ ,,,,,,,,.,8,61,688 , 11 „� YR 11 � FY 80 � $ 733,4'90 � $ 15�,41�# $ 883,9 11 04 � „YR 12 FY 31„ $,,, 801,448 $,,, 154,'326 $ 956,374,J1 YR 18 FY 82 $ 821,4S4 $ 159,574 $ 981,058 YR 14 FY 33 $ 842,021 $ 1164,362 $ 1,006,383 863,072 �$,,,,,., 1169,292,, $ 1,032,.364 ,wbtatalf'or PILOT& Affordable Hruuusan $ 10,481,065 $ 2,081,631 $ 12,562,696 PILOT increases lay 3'%annually YR 16 FY°35 unless a new agreement with a 888,964 11 $, 888,964 rtifFeremt percentage is negotiated. 4/26/2017 MOA-Symmnes Litecaime,,Inc.d/b/a,Brookhaven at Lexington IPage 1 of':1 Page 10 of 10 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Appoint to Permanent Building Committee User Representative for 20 Pelham Road Project (5 min.) PRESENTER: ITEM NUMBER: Carl F. Valente, Town Manager 1.3 SUMMARY: A vote is requested for this agenda item. The Selectmen are asked to appoint a member to the Permanent Building Committee for the 20 Pelham Road project. The School Committee will also be appointing a member. Hank Manz has been suggested for this appointment. SUGGESTED MOTION: Move to appoint to the Permanent Building Committee as the Selectmen's user agency representative for the Community space portion of the 20 Pelham Road project. FOLLOW-UP: TMO DATE AND APPROXIMATE TIME ON AGENDA: 5/1/2017 7:20 p.m. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Town Manager Appointments & Re-appointments (5 min) PRESENTER: ITEM NUMBER: Carl F. Valente, Town Manager 1.4 SUMMARY- Re-appointments Conservation Commission: . David Langseth has been a member since 1991. Mr. Langseth's new term will expire March 2020. . Richard Wolk has been a member since 1987. Mr. Wolk's new term will expire March 2020. Council on Aging. . Richard McDonough has been a member since 2014. Mr. McDonough's new term will expire May 2020. Historical Commission: . David Kelland has been a member since 1983. Mr. Kelland's new term will expire March 2020. Recreation Committee: . Ruixi Yuan has been a member since 2014. Mr. Yuan's new term will expire May 2020. Youth Commission: • Shannon DeGuglielmo has been a member since 2008. Ms. DeGuglielmo's new term will expire April 2020. Appointments Conservation Commission: . Ruth Ladd will be filling a vacant position, the term will expire March 2018. Historical Commission: . Diane Pursley will be filling a vacant position. Ms. Pursley's term will expire March 2020. SUGGESTED MOTION: Move to approve Town Manager's appointments & re-appointments of the David Langseth, Richard Wolk and Ruth Ladd to the Conservation Commission, Richard McDonough to the Council on Aging, David Kelland and Diane Pursley to the Historical Commission, Ruixi Yuan to the Recreation Committee and Shannon DeGuglielmo to the Youth Commission. FOLLOW-UP: Town Manager's Office DATE AND APPROXIMATE TIME ON AGENDA: 5/1/2017 7:25 p.m. ATTACHMENTS: Description Type AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Board of Selectmen Appointments & Re-appointments (5 min) PRESENTER: ITEM NUMBER: Suzanne Barry, Chair 1.5 SUMMARY- Re-appointments Lexington Housing Assistance Board -Gerald Howell -William Kennedy -Donna Leary -Lester Savage Board of Registrars -Gordon Jones Appointments Fund for Lexington -Norman P. Cohen Policy Manual Committee -Michelle Ciccolo SUGGESTED MOTION: Move to reappoint Gerald Howell, William Kennedy, Donna Leary and Lester Savage to the Lexington Housing Assistance Board for a three year term to expire on May 31, 2020. Move to reappoint Gordon Jones to the Board of Registrars for a three year term to expire on March 31, 2020. Move to appoint Norman P. Cohen to the Fund for Lexington. Move to appoint Michelle Ciccolo to the Policy Manual Committee. FOLLOW-UP: Town Manager's Office DATE AND APPROXIMATE TIME ON AGENDA: 5/1/2017 7:30 p.m. ATTACHMENTS: Description Type D kaW lallb Roappoultimmit", Rackup Matorinl Cl k rxV snr s rrlia,s tia nr. Rackup Matorinl D Rxud o Mog"�,,,t rus Rackup Matorinl D 20117 Rogi;tru Roquest Lkna Rackup Matoriffal D 20 117 Rog i;t ru Roq uos t Rop Rackup Matoriffal From: William Kennedy To: Kim 1atzendback Subject' Re: u,xHa»May zuz7reappointments Date: Monday,April 17'2017 10:32:23 AM Please do, Thanks, Bill On Apr 10, 2017, u12:31 PM, Kim Kutzcohuck wrote: Hi Bill, Please let us know if the Board of Selectmen can reappoint the following members to the Lexington Housing Assistance Board whose term expires on May 30, 2017: Gerald Howell William Kennedy Donna Leary Lester Savage Regards, Kim Kim Katzenback Municipal Assistant Board of Selectmen Town of Lexington l625 Massachusetts Avenue Lexington, MA 02420 781-698-4580 REICUTO APR 2 7 2 017 SE S1, APPLICATION FOR APPOINTMENT 'LEC-1 ,f 1"N' FOR BOARD/COMMITTEE MEMBERSHIP f F Board/Comniitteeof Interest: 1. - j 2. 3. 4. Would you consider another Committee: For how long should we keep your application on file? Full Name: Nickname: N�-'4"qq Preferred Title (please circle)(9-/Ms./Mrs./Other: Home Address: 33'.3 st- 5t-, Length of Residence in Lexington: Occupation: _ 4ck Work Address: Phone: Home Work Fax Cell E-mail: Work: Home: If you currently serve on a Board or Committee,please identify: Special Training, Interests, Qualifications: 0" Have you been asked by a Committee to become a member? How did you hear about the Committee? Please attach a current resume, if possible. Add any comments below or on a separate page. 6,2 Signature: Date: From: Margaret Coppe To: Donna McIntosh Subject: Re: Board of Registrars Date: Thursday,April 27, 2017 11:50:19 AM So sorry, I did not realize that you needed a nomination for Gordon Jones reappointment. The Lexington Democratic Town Committee supports his nomination to the Board of Registrars. We do not have any additional nominees. Sincerely, Margaret Coppe On Thu Apr 27 2017 at 11:35 AM Donna McIntosh<dmcintosh&1 tom nma..Uov> wrote: Dear Ms. Coppe, I am writing to follow up on a letter sent to you on April 18th requesting nominations for the Board of Registrars. Gordon Jones' term expired on March 31 and he is interested in reappointment. The Board would like to take up the appointment at the meeting on May 1, 2017 but needs to hear from the committees first. Please let me know if you have nominations for the Board of Registrars. Thank you. Donna Donna M. McIntosh Office Manager/Executive Clerk Board of Selectmen Town of Lexington 1625 Massachusetts Avenue Lexington, MA 02420 781-698-4580 selectmen(-,1 xin nm www.lexin toy nma.€uov OVS MOR^,/ 1775 4 =` Zown of lexington, fdaoacfju!�etto Z 3 a� V APRIL 1-r �Fx1rN OFFICE OF SELECTMEN SUZANNE E.BARRY,CHAIRMAN PETER C.J.KELLEY NORMANP.COHEN JOSEPH N.PATO TEL: (781)698-4580 MICHELLE L.CICCOLO FAX: (781)863-9468 April 13,2017 Margaret E. Coppe;Co-Chair Democratic Town Committee 12 Barrymeade Dr. Lexington,MA 02420 Marc A. Saint Louis; Co-Chair Democratic Town Committee 5 Brookwood Rd. Lexington,MA 02420 Dear Ms.Coppe and Mr. Saint Louis: Pursuant to Massachusetts General Laws, Chapter 51, Section 15, I am writing on behalf of the Board of Selectmen to request three(3)nominations from your party's Town Committee for Registrars of Voters. Gordon Jones' (D)term expired March 31,2017 and he is interested in being reappointed. Current membership consists of one Republican, two Democrats and the Town Clerk. Massachusetts General Laws, Chapter 51, Section 15 reads: "As the terms of the several registrars expire, and in case a vacanc3occurs in the board of registrars of voters,the selectmen or the appointing authority shall so appoint their successors that as nearly as possible the members of the board shall represent the two leading political parties,as defined in section one of c*Iter fifty;provided,that a city or town clerk need not be enrolled in a political party;and provided further,that in no case shall an appointment be made as to cause a board to have more than two members, including the city or town clerk,of the same political party.Every such appointment shall be made in a town by the selectmen or the appointing,authority from a list to be submitted to them by the town committee of the political party from the members of which the position is to be filled, containin$he names of three enrolled members of such party resident in the town,selected by a majority vote at a duly called meeting,at which a quorum is present, of such committee; and every member of a board of registrars of voters shall serve until the expiration of his term and until his successor has qualified;provided,however, if the chairman of the town committee has not submitted such list to the selectmen or the appointing authority within fortive days after a notification to said chairman by certified mail,the selectmen or the appointing authority shall make said appointment without reference to such a list." Please submit the three(3)nominations byApril 26th. We look forward to hearing from you. Please call if you have any questions. 7ely, Donna M.McIntosh Executive Clerk cc: Nathalie Rice, Town Clerk `OVS MORE4,i O� 1775 NC C>✓ Op D w ; Tobin of lexington, 1.a5_qar1)U5ett5 3 a� V APRILI9' �FxrNcI OFFICE OF SELECTMEN SUZANNE E.BARRY,CHAIRMAN PETER C.J.KELLEY NORMAN P.COHEN JOSEPH N.PATO TEL: (781)698-4580 MICHELLE L.CICCOLO FAX: (781)863-9468 April 13,2017 Jesse F. Segovia, Chairman Lexington Republican Town Committee 7 Pheasant Lane Lexington,MA 02421 Dear Mr. Segovia: Pursuant to Massachusetts General Laws, Chapter 51, Section 15,I am writing on behalf of the Board of Selectmen to request three(3)nominations from your party's Town Committee for Registrars of Voters. Gordon M. Jones(D)term expired March 31,2017. Current membership consists of one Republicans,two Democrat and the Town Clerk. Massachusetts General Laws, Chapter 51, Section 15 reads: "As the terms of the several registrars expire,and in case a vacancy occurs in the board of registrars of voters,the selectmen or the appointing authority shall so appoint their successors that as nearly as possible the members of the board shall represent the two leading political parties,as defined in section one of chapter fifty;provided,that a city or town clerk need not be enrolled in a political party;and provided further,that in no case shall an appointment be made as to cause a board to have more than two members, including the city or town clerk,of the same political party.Every such appointment shall be made in a town by the selectmen or the appointing authority from a list to be submitted to them by the town committee of the political party from the members of which the position is to be filled,containing the names of three enrolled members of such party resident in the town,selected by a majority vote at a duly called meeting,at which a quorum is present,of such committee;and every member of a board of registrars of voters shall serve until the expiration of his term and until his successor has qualified;provided,however,if the chairman of the town committee has not submitted such list to the selectmen or the appointing authority within forty-five days after a notification to said chairman by certified mail,the selectmen or the appointing authority shall make said appointment without reference to such a list." Please submit the three(3)nominations by April 26,2017. We look forward to hearing from you. Please call if you have any questions. Z relya M.McIntosh Executive Clerk AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Designate Acting Town Manager (5 min) PRESENTER: ITEM NUMBER: Carl F. Valente, Town Manager 1.6 SUMMARY: A vote is requested for this agenda item. You are being asked to approve the Town Manager's designation of Acting Town Manager in the Town Manager's absence. This is required by the Selectmen's - Town Manager Special Act. SUGGESTED MOTION: Move to approve the designation of Kelly Axtell,Assistant Town Manager as Acting Town Manager in the Town Manager's absence and Carolyn Kosnoff,Assistant Town Manager for Finance, as Acting Town Manager in the Town Manager's and Ms. Axtell's absence. FOLLOW-UP: File with Town Clerk's Office DATE AND APPROXIMATE TIME ON AGENDA: 5/1/2017 7:35 p.m. ATTACHMENTS: Description Type D A thigTM owhrnr Manager 11 ig nationn. Cbv or Mom) VS MOq 1775 N��c x p Town of Lexington �w = Town Manager's Office U APRIL19" l FXINC, Carl F. Valente,Town Manager Tel: (781) 698-4540 Kelly Axtell,Assistant Town Manager Fax: (781) 861-2921 Memorandum To: Board of Selectmen From: Carl F. Valente CC: Nadie Rice, Town Clerk Date: April 20, 2017 Re: Acting Town Manager As required by Section 6 of the Selectmen-Town Manager Act, I am designating Kelly Axtell as Acting Town Manager in my absence (e.g., out of town). If Kelly is also unavailable on the same days that I am, I designate Carolyn Kosnoff as Acting Town Manager. If approved by the Selectmen, this designation will remain in effect unless I notify the Board in writing of a change. Thank you for your attention to this matter. 1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420 AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Sign Eagle Scout Letters - Christopher Ross and Maxwell Kaye PRESENTER: ITEM NUMBER: Suzanne Barry, Chairman C.1 SUMMARY: You are being asked to sign a letter of commendation for Eagle Scouts Christopher Ross and Maxwell Kaye, Troop 10 SUGGESTED MOTION: Motion to sign a letter of commendation congratulating Christopher Ross and Maxwell Kaye of Troop 10 for attaining the highest rank of Eagle in Boy Scouting. FOLLOW-UP: Selectmen's O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 5/1/2017 ATTACHMENTS: Description Type D Png k�Atorr (Irristophorr Ross Rackawg,Ma orrinl D ing k1 ka ttorr MswxwhoH VSatyo Rackawg,Ma orrinl �QVS Mogh,J a� 1775 y Eown Dt lexi Igton, APRIL 19' l t'X)NGI OFFICE OF SELECTMEN SUZANNE E.BARRY,CHAIRMAN PETER C.J.KELLEY JOSEPH N.PATO MICHELLE L.CICCOLO TEL: (781)698-4580 DOUGLAS M.LUCENTE FAX: (781)863-9468 May 1, 2017 Christopher Ross 26 Locke Lane Lexington, MA 02420 Dear Christopher, Congratulations on attaining the highest rank in Scouting. We know the trail to Eagle Scout has not always been an easy one and we recognize that you have had to work hard to get this far. Your time in positions of leadership within Troop 410, and the successful completion of your Eagle project, speaks to your dedication. Being an Eagle is so much more than just another rank. It is a recognition of what you have achieved so far, but of more importance is the implied promise you have made to maintain the ideals of Scouting into your adult life. We know that your family and fellow Scouts are proud of you and will look to you to be a leader as you continue your journey beyond Eagle. Again, congratulations and good luck in all your future endeavors. Sincerely, Suzanne E. Barry, Chairman Peter C. J. Kelley Joseph N. Pato Michelle L. Ciccolo Doug Lucente 1625 MASSACHUSETTS AVENUE• LEXINGTON,MASSACHUSETTS 02420 e-mail selectmen@lexingtonma.gov �QVS Mogh,J a� 1775 y Eown Dt lexi Igton, APRIL 19' l t'X)NGI OFFICE OF SELECTMEN SUZANNE E.BARRY,CHAIRMAN PETER C.J.KELLEY JOSEPH N.PATO MICHELLE L.CICCOLO TEL: (781)698-4580 DOUGLAS M.LUCENTE FAX: (781)863-9468 May 1, 2017 Maxwell Kaye 6 Abernathy Road Lexington, MA 02420 Dear Maxwell, Congratulations on attaining the highest rank in Scouting. We know the trail to Eagle Scout has not always been an easy one and we recognize that you have had to work hard to get this far. Your time in positions of leadership within Troop 410, and the successful completion of your Eagle project, speaks to your dedication. Being an Eagle is so much more than just another rank. It is a recognition of what you have achieved so far, but of more importance is the implied promise you have made to maintain the ideals of Scouting into your adult life. We know that your family and fellow Scouts are proud of you and will look to you to be a leader as you continue your journey beyond Eagle. Again, congratulations and good luck in all your future endeavors. Sincerely, Suzanne E. Barry, Chairman Peter C. J. Kelley Joseph N. Pato Michelle L. Ciccolo Doug Lucente 1625 MASSACHUSETTS AVENUE• LEXINGTON,MASSACHUSETTS 02420 e-mail selectmen@lexingtonma.gov AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Exemption 3 - Update: Fire Union Bargaining PRESENTER: ITEM NUMBER: Carl F. Valente, Town Manager E.1 SUMMARY: Suggested Motion by Chair for Executive Session:I move that the Board go into Executive Session to discuss strategy with respect to collective bargaining with the Fire union; and to reconvene in Open Session only to adjourn. Further, as Chairman I declare that an open meeting discussion may have a detrimental effect on the bargaining position of the Town. Update on bargaining with Fire Union. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 5/1/2017 7:45 p.m.