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HomeMy WebLinkAbout2017-03-20 BOS Packet - Released SELECTMEN'S MEETING Monday, March 20, 2017 Selectmen's Meeting Room 6:30 PM AGENDA PUBLIC COMMENTS Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other than to ask questions of clarification. Speakers are encouraged to notify the Selectmen's Office at 781-698-4580 if they wish to speak during public comment to assist the Chairman in managing meeting times. SELECTMAN CONCERNS AND LIAISON REPORTS TOWN MANAGER REPORT ITEMS FOR INDIVIDUAL CONSIDERATION 1. Amend Charge:Economic Development Advisory Committee(5 min.) 6:35 p.m. 2. Class 11 Auto Dealer- Corporate Name Change(5 min.) 6:40 p.m. 3. Approve Common Victualler License for Dunkin Donuts (5 min.) 6:45 p.m. 4. Selectmen Liaison/Member/Committee Update(5 mins) 6:50 p.m. 5. Article Positions & Presenters ATM 2017 & STM 2017-1 (5 min.) 6:55 p.m. CONSENT AGENDA 1. Water& Sewer Commitments 2. Approve and Sign Letter of Appreciation- Town Meeting Members EXECUTIVE SESSION 1. Exemption 6:Purchase of Real Estate- Community Center Parking Lot and 7:00 p.m. Adjacent Land (15 min.) ADJOURN The next meeting of the Board of Selectmen is scheduled for Wednesday, March 22, 2017 at 6:00 p.m. in the Selectmen's Meeting Room, Town Office Building, 1625 Massachusetts Avenue. Hearing Assistance Device.s Available on Repast �� �� � All agenda time and the order of items are approximate and subject to change. Recorded by LexMedia AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Amend Charge: Economic Development Advisory Committee (5 min.) PRESENTER: ITEM NUMBER: Carl F. Valente, Town Manager I.1 SUMMARY: The Economic Development Advisory Committee has requested that the number of committee members be reduced from 11 to 9, as they have had difficulty reaching a quorum of members for EDAC meetings. SUGGESTED MOTION: Move to amend the charge of the Economic Development Advisory Committee, reducing the number of members from 11 to 9. FOLLOW-UP: BOS office DATE AND APPROXIMATE TIME ON AGENDA: 3/20/2017 6:35 p.m. ATTACHMENTS: Description Type ECONOMIC DEVELOPMENT ADVISORY COMMITTEE Members: �..-p 9 Appointed by: Board of Selectmen Length of Term: 3 year term Appointments Made: September 30 Meeting Times: Description: The Economic Development Advisory Committee(EDAC)purpose is to promote balanced,long-term economic development,which reflects and enhances the character of our community. Lexington's Economic Development Advisory Committee(EDAC)will: 1. Develop and recommend programs to the Board of Selectmen pertaining to economic development;be a proponent for the current and prospective businesses in Lexington; and,educate Lexington taxpayers about economic development issues; 2. Be notified of significant economic development proposals before the Town; 3. Promote streamlining of the Town's regulatory processes as they relate to commercial development; 4. When requested by the Board of Selectmen,provide a committee perspective and/or recommendation on specific commercial development proposals; 5. When requested by the Board of Selectmen,review economic development incentives for specific commercial development proposals; 6. Coordinate its work with other relevant boards and committees on economic development issues to enhance effectiveness and avoid redundancy; and, 7. Perform other related projects as may be requested by the Board of Selectmen or Town Manager. Any and all recommendations of the Committee,including funding recommendations, shall be made only to the Board of Selectmen unless the Selectmen direct otherwise The Board of Selectmen may choose whether to further these recommendations,including presenting the request to Town Meeting,based on the Board's determination of what is in the best interest of the community. Criteria for Membership: The Economic Development Advisory Committee shall be appointed by the Board of Selectmen for a term of three years and consist of nine(1.9)voting members including: 1. Individuals with professional expertise in commercial real estate financing,development, or real estate law; 2. Owners of Lexington businesses or landlords; 3. Residents who support the purpose and objectives of the EDAC, 4. Economic Development Officer as a non-voting member. 5. Liaisons: a. One non-voting liaison from the Board of Selectmen or designee. b. One non-voting liaison from the Planning Board or designee. c. One non-voting liaison from the Lexington Center Committee Prior to serving as a member of this Committee, appoitees are required to: 1. Acknowledge receipt of the Summary of the Conflict of Interest Statute. Further,to continue to serve on the Committee the member must acknowledge annually receipt of the summary of the Conflict of Interest Statute. Said summary will be provided by and acknowledged by the Town Clerk. 2. Provide evidence to the Town Clerk that the appointee has completed the on-line training requirement required by the Conflict of Interest Statute. Further,to continue to serve on the Committee,the member must acknowledge every two years completion of the on-line training requirement. Ref.: Charge adopted by Selectmen on June 9,2008,revised May 20,2013 Selectmen designated as Special Municipal Employees on July 14,2008. Selectmen voted to change membership from 7-11 to 9 voting members on October 17,2011. Selectmen voted to change membership from 9 to 11 voting members on May 20,2013 �� Selectmen voted to increase Selectmen Liaisons from 1 to 2 on October 7,2013 Selectmen voted to chanRe the membership from 11 to 9 on AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Class It Auto Dealer - Corporate Name Change (5 min.) PRESENTER: ITEM NUMBER: Suzie Barry, Chairman 1.2 SUMMARY: Lexington Auto Sales, LLC has submitted all the necessary paperwork needed to request reconsideration of their previous application to renew their dealer license effective January 1, 2017, but returned by the State of Massachusetts as the corporate name(Lexington Auto Sales, LLC) did not match the name on the license renewal(LexingtonAuto Sales). Attached is the updated information. SUGGESTED MOTION: Motion to approve the application reflecting the change of corporate name and reissue a Class 11 Dealer License to Lexington Auto Sales, LLC. located at 542 Massachusetts Avenue. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 3/20/2017 6:40 p.m. ATTACHMENTS: Description Type D C'1;.r s H Auto Lkmka r..Cbrrporrato Ns nx:r O nr.g..e Backup Matorrinl O JS MORI{tNV � V N 0 U TOWN OF LEXINGTON D = �1p SELECTMEN'S OFFICE MAR 1 2017 A pm �9, L�XINGT�' APPLICATION FOR CLASS I, II, OR III LICENSE SELECTMEN The Board of Selectmen issues licenses for Class 1; II and III dealers. See back of this application for information on Class I, II and III licenses. Please fill in this form completely and return to the Selectmen's Office along with a check for S25.00 made payable to the Town of Lexington, the NVorkers' Compensation Insurance Affidavit form, the declaration page of your workers compensation insurance policy, CORI form; and if Class II license proof of S25,000 bond. CORPORATE NAME: L -Qxly4on A J+o Scd c., LLC D/B/A: ON-SITE MANAGER NAME AND PHONE NUMBER: D 8 $ U-- 1 0-7 O J]Z 0 e_r4 J t I VVLe4 Yl.S BUSFNESS ADDDRESS: EMAIL ADDRESS: TYPE OF LICENSE: A-Q A-o ADDITIONAL INFORMATION: Authorized Signature Federal Identification No. or Social Security Number Submit to Selectmen's Office: 1. Application 2. Check for $25.00 (payable to Town of Lexington) 3. Workers' Compensation Insurance Affidavit (including copy of Declaration page of policy) 4. For Class II License only: proof of S25,000 Bond 5. CORI form and drivers license or other government photo identification AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve Common Victualler License for Dunkin Donuts (5 min.) PRESENTER: ITEM NUMBER: Suzanne Barry, Chair 1.3 SUMMARY: The Board has received a completed application from Dunkin Donuts for a Common Victualler License. The establishment is located at 277 Bedford St.. The hours requested are: Monday- Sunday from 5 a.m. - 10 p.m. SUGGESTED MOTION: Motion to approve a Common Victualler License for Dunkin Donuts, 277 Bedford St. with the hours as proposed. FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 3/20/2017 6:45 p.m. ATTACHMENTS: Description Type D C"mnnimn,Mettuffl.;r License fi)r Dunkin Donut ("'over Mom) i RECEIVED TOWN OF LEXINGTON SELECTMEN'S OFFICE MAR U 9 2017 SE l « N LECTAIE1V APPLICATION FOR COMMON VICTUALLER LICENSE i The Board of Selectmen issues Common Victualler licenses to establishments that cook,prepare and serve food at tables. Please fill in this form completely and return to the Selectmen's Office along with a check for$25.00 made payable to the Town of Lexington,the Workers' Compensation Insurance Affidavit form, and the declaration page of your workers compensation insurance policy. i CORPORATE NAME: A l�u ow u s UL L D/3/A: ON-SITE MANAGER NAME AND PHONE NUMBER: rMavo BUSINESS ADDDRESS: z^11 Pa eel fyy-j S -, Ley.1n c,�Un yyt 67-`4 2--D EMAIL ADDDRES S: G Vyq t.i� . cam am HOURS: 5:00 a.m. - 10:00 p.m. Monday- Sunday ADDITIONAL INFORMATION: i Auth rized Signature Federal Ident ication MNoor t Social Security Number Submit to Selectmen's Office: 1. Application 2. Check for$25.00 (payable to Town of Lexington) 3. Workers' Compensation Insurance Affidavit(including copy of Declaration page of policy) ' AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Selectmen Liaison/Member/Committee Update (5 mins) PRESENTER: ITEM NUMBER: Suzanne Barry, Chair 1.4 SUMMARY: In reviewing Committee charges after the Board reviewed their liaison/member/committee assignments at our last meeting, it was noted that the following Committees have an even number of members: Fund for Lexington and Policy Manual Committee. Does the Board wish to amend the charges of these Committees to:raise or lower the number of Committee members by one and/or change the designation of member makeup. SUGGESTED MOTION: N/A FOLLOW-UP: Board of Selectmen Office will draft revised Committee charges to be reviewed and voted on at a future BOS meeting should the Board wish to undertake any changes to the Fund for Lexington and/or Policy Manual Committee charges. DATE AND APPROXIMATE TIME ON AGENDA: 3/20/2017 6:50 p.m. ATTACHMENTS: Description Type D Fund fd)rr LexingTMtonr.C'a,mm itta.o C u gg'o Backup Matorrinl D Q'a>ky Cbnnnnnita.o Backup Matorrinl FUND FOR LEXINGTON BOARD Members: 6 members(2 Selectmen, 1 Clergy,2 Service Organization Representatives,and 1 Trustee) Appointed By: Board of Selectmen Length of Term: open Appointments Made: As needed Meeting Times: Quarterly,or as needed Description: This Fund is devoted to three purposes:Beautification.Human Services (primarily to include relief for those who are financially threatened by property tax payments,or who face other financial problems),and Community Betterment,an all-purpose account.The Board is responsible for soliciting donations. In addition they review requests and disperse funds in accordance with the criteria of the Fund. Criteria for Membership: The Board of The Fund for Lexington(the Board)shall consist of two members of the Board of Selectmen,one of whom shall be Chair,the chair or his designee of the Trustees of Public Trusts,one resident Clergy,and the presidents or their designees of two service or fraternal organizations which are active within the Town.The identity of these organizations is to be determined annually by the Board of Selectmen. Ref.: Established by Selectmen October 16, 1995. Selectmen designated as Special Municipal Employees on January 18,2006. POLICY MANUAL COMMITTEE Members: 6 Appointed by: Board of Selectmen Length of Term: Until Dissolved Appointments Made: As Needed Meeting Times: As Posted Description: The purpose of this Committee is to develop a Policy Manual for the Board of Selectmen. The Committee is to look at existing policies,discuss possible obsolete policies,policies in need of revision and policies which do not need revision. New policies and those needing revision will be brought to the Board of Selectmen for approval. As part of the policy review,the Committee shall review the Rules and Regulations of the Board of Selectmen and recommend changes. The Rules and Regulations will become part of the policy manual. Criteria for Membership: The Committee should be made up of current and former board members as well as other citizens with experience and knowledge of Board of Selectmen policies and their legal implications. Ref.: Charged adopted by the Board of Selectmen on 11/3/03. Charge amended by Board of Selectmen on 3/21/05 to increase membership from 5 to 6. Selectmen designated as Special Municipal Employees on January 18,2006. AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Article Positions & Presenters ATM 2017 & STM 2017-1 (5 PRESENTER: ITEM NUMBER: Suzanne Barry 1.5 SUMMARY: Continued Board discussion regarding: • Assignment of Articles to Selectmen • Selectmen positions on Articles • Proposed Consent Agenda Articles SUGGESTED MOTION: NA FOLLOW-UP: Selectmen's Office DATE AND APPROXIMATE TIME ON AGENDA: 3/20/2017 6:55 p.m. ATTACHMENTS: Description Type D 117.06A15Arrtiaka Positions, BackupMatorrinl m m o a a U U u � � m W > > > > W > > > m > > > > > > > > > > > > © > o U U fl. 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W a E a � a w E E E E E E aE O Ea E E E E E E u W Q Q Q Q W N Q Q Q Q Q Q Q tQ Q Q Q Q c0 c0Qm m m m m O O O O O O v cv E a E a 0 W 00 m O CV M �T LO (O w I� 00 m O M N LO (O � 0 m w C) M N LO CD J N Cl) V V V V V w a U N N N N U N N N N N N N N N N N N N U N N N N N N N U , - v '50 U v U U v v v Ln Q QQQ Q Q Q Q Q wQQQ Q Q Q Q Q Q Q Q Q Q Q Q Q AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Water & Sewer Commitments PRESENTER: ITEM NUMBER: David J Pinsonneault C.1 SUMMARY: Water& Sewer commitments Cycle 9 Nov 2016 $212,402.04 Water& Sewer commitments Special Billing Jan 2017 $ 17,560.51 Water& Sewer commitments Finals Feb 2017 $ 4,504.48 Water& Sewer commitments Miscellaneous Required Adj $ 113.44 SUGGESTED MOTION: Motion to approve the Water& Sewer adjustments as noted above. FOLLOW-UP: Treasurer/Collector DATE AND APPROXIMATE TIME ON AGENDA: 3/20/2017 ATTACHMENTS: Description Type D AN 3 20 117 Water SoworC'r mia ("'over Mom) Department of Public Works Town of Lexington Water and Sewer Enterprise Funds FISCAL YEAR 2017 November 2016 Cycle 9 Billing CYCLE 9 GRAND TOTALS November 2016 WATER $204,799.59 $204,799.59, SEWER $2,496.40 $2,496.40 FEE FOR BEDFORD $5,106.05 $5,106.05 TOTAL: $212,402.04 $212,402.04 To the Collector of Revenue for the Town of Lexington: You are hereby authorized and required to levy and collect of the persons named in the list of water/sewer charges herewith committed to you and each one of his/her respective portion herein set down of the sum total of such list. Said sum being; Two hundredtivelve thousandfour hundred two doffars ando4lioo And pay the some into the treasury of the Town of Lexington and to exercise the powers conferred by law in regard thereto. DIRECTOR OF PUBLIC WORKS BOARD OF SELECTMEN 3/20/17 Treasurer/Col lector, Director of Public Works, Water/Sewer Billing Department of Public Works Town of Lexington 4"� ipi Water and Sewer Enterprise Funds FISCAL YEAR 22017 BB1247 Special Billing Special Billing GRAND TOTALS January 2017 WATER $17,560.51 $17,560.51 TOTAL: $17,560.51 $17,560.51 To the Collector of Revenue for the Town of Lexington: You are hereby authorized and required to levy and colllect of the persons named in the list of water/sewer charges herewith committed to you and each one of his/her respective portion herein set down of the sum total of such list. Said sum being: Seventeen t ousand five un&-ed"sixty doffiars and511100 And pay the same into the treasury of the Town of Lexington and to exercise the powers conferred by low in regard thereto. DIRECTOR OF PUBLIC WORKS BOARD OF SELECTMEN 3/20/17 Treasurer/Collector, Director of Public Works, Water/Sewer Billing Department of Public Works IUs Town of Lexington Water and Sewer Enterprise Funds 3 FISCAL YEAR 2017 " "r FEBRUARY 2017 Final Water Bills N FINALS GRAND TOiTALSE WATER $2,496.72 $2,496.72 SEWER $2,007.76 $2,007.76 TOTAL: $4,504.48 $4,504.48 To the Collector of Revenue for the Town of Lexington: You are hereby authorized and required to levy and collect of the persons named in the list of water/sewer charges herewith committed to you and each one of his/her respective portion herein set down of the sum total of such list. Said sum being: Four tho-usa d,five hundredfour doffars and481100 And pay the same into the treasury of the Town of Lexington and to exercise the powers conferred by law in regard thereto. DIRECTOR OF PUBLIC WORKS BOARD OF SELECTMEN 3/20/2017 Treasurer/Collector, Director of Public Works, Water/Sewer Billing Department of Public Works 177S Town of Lexington Water and Sewer Enterprise Funds FISCAL YEAR 2017 AMID @N Required Adjus tm,ent 3-20-2017 MISCELLANEOUS GRANlD TOTALS WATER $113.44 $113.44 'TOTAL: $113.44 $113.44_ To the Collector of Revenue for the Town of Lexington. You are hereby authorized and required to levy and collect of the persons named in the list of water/sewer charges herewith committed to you and each one of his/her respective portion herein set down of the sum total of such list. Said sum being: One hund-�ed thirteen doffiars and441100 And pay the same into the treasury of the Town of Lexington and to exercise the powers conferred by law in regard thereto. DIRECTOR OF PUBLIC WORKS BOARD OF SELECTMEN 3/20/17 Treasurer/Col lector, Director of Public Works, Water/Sewer Billing AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Approve and Sign Letter of Appreciation- Town Meeting Members PRESENTER: ITEM NUMBER: Suzanne Barry, Chair C.2 SUMMARY: The Board is asked to approve and sign a letter of appreciation to the following former Town Meeting members who were not re-elected or chose not to run in the 2017 election cycle. The letter offers the appreciation of the Board for their service to the Town and extends the opportunity to continue to serve on a board or committee or some other way. Suzanne Abair Diane Biglow David Burns Lawrence Chan Joel Herda Lang Jeon David Kaufman Kenneth Kreutziger Paul Miniutti Sharmila Mudgal Michael O'Sullivan Judith Pappo Paul Rubin Kimberly Ryan Carol Sampson Thomas Wanderer David Williams Jeri Zeder SUGGESTED MOTION: Motion to approve and sign a letter of appreciation to former Town Meeting members. FOLLOW-UP: Selectmen Office DATE AND APPROXIlVIATE TIME ON AGENDA: 3/20/2017 ATTACHMENTS: Description Type D V"MIMI Apprreciationr.�aAtorr Sanpkl Backup Matorrkal `OVS MOgN� 177.E �c S9 " p a 2 ' v APRIL 114'" FXl Nf"t OFFICE OF SELECTMEN SUZANNE E.BARRY,CHAIRMAN PETER C.J. KELLEY JOSEPH N.PATO MICHELLE L.CICCOLO DOUGLAS M.LUCENTE TEL: (781)698-4580 FAX: (781)863-9468 March 20, 2017 Dear Town Meeting Member, The Board of Selectmen wanted to thank you for our se ico:as a;'To , Meetin Member. The Town is Y Y g fortunate to have the talents and energies of its many v nnte hell5ifl,'to govern the community. We appreciate the time and effort you have put into set ng"On Town Meeting over the years and hope that you will continue to stay engaged in other ways,perhaps s6,v l g on boards and committees, or in another capacity. Please let us know if there are particul r boards that interest you, or if you would like to contribute in another fashion. Again, thank you for serving the Le 'Yngton is a stronger community because of your service. Sincerely, Suzanne E. Barry, Chair Peter C. Kelley Joseph N. Pato Michelle L. Ciccolo Douglas M. Lucente 1625 MASSACHUSETTS AVENUE LEXINGTON, MASSACHUSETTS 02420 e-mail selectmen@lexingtonma.gov AGENDA ITEM SUMMARY LEXINGTON BOARD OF SELECTMEN MEETING AGENDA ITEM TITLE: Exemption 6: Purchase of Real Estate - Community Center Parking Lot and Adjacent Land (15 min.) PRESENTER: ITEM NUMBER: Carl F. Valente, Town Manager ES.1 SUMMARY: Suggested motion for Executive Session: Move that the Board go into Executive Session to consider the purchase, exchange, lease or value of real property, Community Center-Adjacent Parking Lot and Land, and to reconvene in Open Session only to adjourn. Further, that as Chairman, I declare that an open meeting may have a detrimental effect on the negotiating position of the Town. Update on purchase land adjacent to the Community Center from the Scottish Rite. SUGGESTED MOTION: Not at this time. FOLLOW-UP: TMO DATE AND APPROXIMATE TIME ON AGENDA: 3/20/2017 7:00 p.m. ATTACHMENTS: Description Type