HomeMy WebLinkAbout2017-03-08 BOS Packet - Released SELECTMEN'S MEETING
Wednesday, March 8, 2017
Selectmen's Meeting Room
7:00 PM
AGENDA
PUBLIC COMMENTS
Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is
limited to 3 minutes for comment. Members of the Board will neither comment nor respond, other than to
ask questions of clarification. Speakers are encouraged to notify the Selectmen's Office at 781-698-4580
if they wish to speak during public comment to assist the Chairman in managing meeting times.
SELECTMAN CONCERNS AND LIAISON REPORTS
TOWN MANAGER REPORT
ITEMS FOR INDIVIDUAL CONSIDERATION
1. ATM 2017 Warrant Article Update-Articles 32, 39, 46 (Citizen Article) (15 min.) 7:05 p.m.
. Article 32- Establish Cannabis Committee
. Article 39 -Amend General Bylaws -Right to Farm
. Article 46 -Amend Zoning Bylaw- Chapter 135 Medical Marijuana
2. Update-Hartwell Avenue/McGuire Road Intersection Project(30 min) 7:20 p.m
3. Update on Exempt Debt Financing Model(20 min.) 7:50 p.m.
4. Article Positions & Presenters ATM 2017 & STM 2017-1 (30 min.) 8:10 P.M.
. Potential Consent Agenda Articles
CONSENT AGENDA
1. Approve One-Day Liquor License-Education Francaise of Greater Boston
2. Approve One-Day Liquor License-Lexington Education Foundation
3. Approve One-Day Liquor Licenses (3) -Lexington BBQ Festival
4. Use of the Battle Green- Fife& Drum Tattoo
5. Approve Lexington Little League Opening Day Request
EXECUTIVE SESSION
1. Exemption 3: Collective Bargaining Update- Fire Union(15 min.) 8:45 p.m.
2. Exemption 6:Purchase of Real Estate-Review and Authorize Town Manager to 9:00 P.M.
Sign Purchase and Sale Agreement for 20 Pelham Road Property (10 min.)
ADJOURN
1. Anticipated Adjournment 9:15 p.m.
The next regular meeting of the Board of Selectmen is scheduled for Friday, March 10 at 8:00 a.m.
in the Selectmen Meeting Room, 1625 Massachusetts Avenue.
Hearing Assistance Device.s Available on Reque.st
All agenda time and the order of items are approximate and Ley6C-la
subject to change. Recorded by LexMedia
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
ATM 2017 Warrant Article Update -Articles 32, 39, 46 (Citizen Article) (15 min.)
PRESENTER: ITEM
NUMBER:
Ethan Handwerker
I.1
SUMMARY:
Ethan Handwerker will provide a presentation on the following 2017 Annual Town Meeting Warrant citizen
articles:
. Article 32- Establish Cannabis Committee.
. Article 39 -Amend General Bylaws - Right to Farm
. Article 46 -Amend Zoning Bylaw- Chapter 135 Medical Marijuana
SUGGESTED MOTION:
No motion at this time.
FOLLOW-UP:
Selectmen
DATE AND APPROXIMATE TIME ON AGENDA:
3/8/2017 7:05 p.m.
ATTACHMENTS:
Description Type
D Arrt 2 C<snvallris; Backup Matorrinl
D Arrt 9 Rcg.ht to Fa a Backup Matorrinl
D Art'ra'kl 40 Modiud Marrijtrss a Backup Matorrinl
DRAFT CANNABIS COMMITTEE
The Committee is expected to make recommendations for rules and regulations
related to the medical and adult-use legalization of cannabis.
The passage of Massachusetts Ballot Question 3 (Massachusetts Medical
Marijuana Initiative) on November 6, 2012 legalized the medical use of cannabis.
The passage of Massachusetts Ballot Question 4 (Massachusetts Marijuana
Legalization Initiative) on November 8, 2016 legalized the adult-use of cannabis.
Lexington recognizes the need for the thoughtful development of rules and
regulations, to set guidelines for the eventual permitting process of certain licensed
establishments, and to ensure full compliance with state law and local ordinances.
The Committee shall equitably consider opinions from throughout the community,
business and non-profit, public health and safety officials, youth representatives,
and other interested stakeholders. The Committee will be advisory in nature with
the primary goal being to review, discuss and make recommendations on the
current and proposed rules and regulations for the expanding cannabis landscape.
Time Commitment:
The Committee will meet monthly or more or less often as necessary.
Process:
At each meeting, the Committee will review and discuss options for potential
cannabis rules and regulations on specific regulatory topics, and provide comments
and recommendations to the Board of Selectmen. Committee members will be
provided with a list of agenda topics to be discussed in advance of each meeting.
The suggestions provided are for the purposes of initiating and guiding the
discussion. The Committee members may make suggestions in addition to what is
being provided. Committee members will also be able to submit additional
comments in writing.
Topics:
The Committee shall develop a comprehensive list of topics for discussion based
on:
• Language in the voter-approved Medical Use of Marijuana regulations;
• Language in the voter-approved Adult-Use of Marijuana regulations;
• The Town of Lexington's existing and proposed rules, regulations and ordinances
governing both the medical and adult-use marijuana;
• Existing and proposed state laws and regulations governing medical and adult-
retail marijuana;
• State and local rules and regulations governing liquor and tobacco products;
• The Cole Memo — which provided the federal government's guidance regarding
marijuana enforcement in those states which have legalized marijuana; and
• Marijuana rules and regulations in those states which have legalized medical and
adult-use marijuana.
The topics developed represent a very broad scope of options for rules and
regulations and are meant to stimulate discussion. The list is not a set of
suggestions for implementation.
Town Goals for Implementation:
• Enact local regulation responsibly and thoughtfully.
• Ensure the health, safety and well-being of our community members.
• Meet the needs of residents, businesses, neighborhoods and visitors.
Public Input:
Committee meetings are open to the public. Time will be reserved at the end of
each Committee meeting to allow members of the public to provide comments.
People interested in speaking will be required to sign-up during the meeting and
will be allotted 3 minutes each. Separate public hearings on final rules and
regulations will be held prior to adoption.
Ground Rules of Meetings:
• The Committee is an advisory group; the final rules and regulations will be
adopted by the appropriate Board or other regulatory body.
• Each Committee member is an equal participant in the process and has equal
opportunity to voice opinions and contribute ideas.
• Committee members accept the responsibility to come to the meetings prepared
for the discussions.
• Committee members must recognize the legitimacy of the interests, concerns, and
goals of others, whether or not he/she agrees with them. Committee members must
commit to treating each other, and those who attend the meetings, with respect,
civility, and courtesy.
DRAFT CANNABIS COMMITTEE
Lexington, Massachusetts
2017 Annual Town Meeting
Members: 13
Appointed by: Board of Selectmen
Length of term: 3 Years, Staggered
Meeting times: As necessary
Staff. Selectmen's Office
Liaisons: Town Manager, Selectmen
The Lexington Cannabis Committee (the 'Committee') will monitor current and
proposed legislation and regulation of medical and adult-use of cannabis.
The Committee shall make regular reports to the Board of Selectmen (the 'Board')
that include an evaluation of existing and proposed state and local rules and
regulations; registered medical marijuana patient, registered caregiver, and adult-
use access; educational and research programs; public health and safety
considerations; and balancing the needs of all community stakeholders with respect
to cannabis.
Description:
The Committee shall make recommendations to the Board of Selectmen about any
changes to be made to any aspect of medical or adult-use of cannabis regulation
that could further benefit the community.
Members of the Committee may also serve as members of the Evaluation
Committee designated by the Town Manager to recommend, in response to a
Request for Proposals, an organization to operate cannabis agricultural, processing,
and/or distributing activities on Town —owned land.
Any and all recommendations of the Committee, including funding
recommendations for facility upgrades or in support of the Committee's work, shall
be made only to the Board of Selectmen unless the Selectmen direct otherwise.
The Board of Selectmen may choose whether to further these recommendations,
including presenting the request to Town Meeting, based on the Board's
determination of what is in the best interests of the community. Criteria for
membership:
The Committee shall consist of citizens with sufficient background to understand
topics surrounding cannabis education, research, health and safety, economic
development, tourism, and other pertinent areas, as well the capacity to understand
and contribute to discussions regarding the communal benefits and challenges
associated with medical and adult-use cannabis legalization in Lexington.
Prior to serving as a member of this Committee, appointees are required to:
1.
Acknowledge receipt of the Summary of the Conflict of Interest Statute. Further, to
continue to serve on the Committee the member must acknowledge annually
receipt of the summary of the Conflict of Interest Statute. Said summary will be
provided by and acknowledged by the Town Clerk.
2.
Provide evidence to the Town Clerk that the appointee has completed the on —line
training requirement required by the Conflict of Interest Statute. Further, to
continue to serve on the Committee, the member must acknowledge every two
years completion of the on-line training requirement.
The Board of Selectmen shall adopt the charge for the Cannabis Committee and
designate members as Special Municipal Employees.
DRAFT RIGHT TO FARM BY-LAW
Lexington, Massachusetts
2017 Annual Town Meeting
Section 1 Legislative Purpose and Intent
This "Right to Farm" By-law establishes a process by which the Town of Lexington will
provide information to all present and future residents regarding existing state law pertaining
to agriculture. The mechanism for providing notice is to be determined by the town.
This By-law provides no new benefits or protections beyond those already contained in the
Massachusetts State laws. The purpose and intent of this By-law is to embrace and explain
the rights to farm accorded to all citizens of the Commonwealth under Article 97, of the
Articles of Amendment of the Constitution, and all state statutes and regulations thereunder
including but not limited to Massachusetts General Laws Chapter 40A, Section 3, Paragraph
1; Chapter 90, Section 9; Chapter 111, Section 125A; and Chapter 128, Section IA. We the
citizens of Lexington restate and republish these rights pursuant to the Town's authority
conferred by Article 89 of the Articles of Amendment of the Massachusetts Constitution,
("Home Rule Amendment"). This By-law shall apply to all jurisdictional areas within the
Town.
Section 2 Definitions
The word "farm" shall include any parcel or contiguous parcels of land, or water bodies used
for the primary purpose of agriculture, or accessory thereto.
The words "farming" or "agriculture" or their derivatives shall include, but not be limited to
the following:
•Farming in all its branches and the cultivation and tillage of the soil;
•Dairying;
•Production, cultivation, growing and harvesting of any agricultural, aquacultural,
floricultural, viticultural, or horticultural commodities;
•Farmers markets, CSA programs;
•Growing and harvesting of forest products upon forest land, and any other forestry or
lumbering operations;
•Raising of livestock, including horses;
•Keeping of horses as a commercial enterprise;
•Keeping and raising of poultry, swine, cattle, sheep, rabbits, ratites, camelids and other
domesticated animals for food and other agricultural purposes, including bees, fiber, fur-
bearing animals, and any forestry and lumbering operations;
•Preparations for market, delivery to storage or to market or to carriers for transport to
market. Farming in Lexington may encompass activities including, but not limited to, the
following:
•Operation and transportation of slow-moving farm equipment over roads within the Town;
•Control of pests, including, but not limited to, insects, weeds, predators and disease
organism of plants and animals;
•Storage and application of manure, fertilizers and pesticides;
•Conducting agriculture-related educational and farm-based recreational activities, including
agri-tourism, provided that the activities are related to marketing the agricultural output or
services of the farm.
•Processing and packaging of the agricultural output of the farm and the operation of a
farmer's market or farm stand including signage thereto;
•Maintenance, repair, or storage of seasonal equipment, or apparatus owned or leased by the
farm owner or manager, used expressly for the purpose or propagation, processing,
management or sale of the agricultural products;
•On-farm relocation of earth and the clearing of ground for farming and or agricultural
operations.
Section 3 Applicability
The benefits and protections affirmed by this By-law are intended to apply exclusively to
those commercial agricultural and farming operations and activities conducted in accordance
with generally accepted agricultural practices.
Section 4 Right to Farm Declaration
The Right to Farm is hereby recognized to exist within the Town of Lexington. The above-
described agricultural and farm-related activities may occur on holidays, weekdays, and
weekends by night or day and shall include the attendant incidental noise, odors, dust, and
fumes associated with normally accepted agricultural practices. Impacts that may be caused
to others through the normal practice of agriculture may be more than offset by the benefits
of farming to the neighborhood, community, and society in general. The benefits and
protections affirmed by this By-law are intended to apply exclusively to those agricultural
operations and activities conducted in accordance with generally accepted agricultural
practices. No benefits and protections are conferred to agricultural activities whenever
adverse impact results from negligence or willful or reckless misconduct in the operation of
any such agricultural or farming operation, place, establishment or facility or any of its
appurtenances. Nothing in this Right to Farm By-law shall be deemed as acquiring any
interest in land, or as imposing any land use regulation, which is properly the subject of state
statute, regulation, or local zoning law.
Section 5 Disclosure Notification
Within 30 days after this By-law becomes effective, the Board of Selectmen shall post the
following disclosure on the official bulletin board and website of the Town, at any other
location at its discretion, and make such disclosure available for distribution upon request in
the offices of the Board of Selectmen, Board of Assessors, and the Town Clerk.
"It is the policy of the Town of Lexington to conserve, protect and encourage the
maintenance and improvement of agricultural land for the production of food and agricultural
products, and also for its natural and ecological value. This disclosure notification is to
inform buyers and occupants that the property they are about to acquire or occupy lies within
a town where farming activities occur. Such farming activities may include, but are not
limited to, activities that cause noise, dust, and odors. Buyers or occupants are also informed
that the location of property within the Town may be impacted by commercial agricultural
operations including the ability to access water services for agricultural use under certain
circumstances."
Section 6 Resolution of Disputes
Any person having a complaint about a farm or farming activity or practice is encouraged to
seek an amicable solution through resolution directly with the owner or operator of the farm
at issue. Such person may also, notwithstanding the pursuit of other available remedies, file
such a complaint with the Board of Selectmen. The Board of Selectmen may, at its sole
discretion and to the extent the Board believes resolution of the matter may be facilitated by
involvement of the Town, forward the complaint to the Board of Health, or other appropriate
board or officer, and request that recommendations for resolution be provided within an
agreed upon timeframe. Notwithstanding any other provision of this section, however, the
Board of Selectmen shall not be required to forward a complaint filed in accordance herewith
or to take any other action.
Section 7 Severability Clause
If any part of this By-law is for any reason held to be unconstitutional or invalid, such
decision shall not affect the remainder of this By-law. The Town of Lexington hereby
declares the provisions of this By-law to be severable.
RTFB Postcard
Notice to Residents
Lexington's Right to Farm Bylaw
The Town of Lexington has a long and proud agricultural history that continues to this day. The
character of the community and its landscape is largely shaped by this heritage. To help protect
this legacy and preserve active farming in the community, the Town passed a Right to Farm
Bylaw at Annual Town Meeting on March XX, 2017. The Bylaw provides the following notice
to residents and prospective residents.
"It is the policy of the Town of Lexington to conserve,protect and encourage the maintenance
and improvement of agricultural land for the production of food and agricultural products, and
also for its natural and ecological value. This disclosure notification is to inform buyers and
occupants that the property they are about to acquire or occupy lies within a town where
farming activities occur. Such farming activities may include, but are not limited to, activities
that cause noise, dust, and odors. Buyers or occupants are also informed that the location of
property within the Town may be impacted by commercial agricultural operations including the
ability to access water services for agricultural use under certain circumstances."
DRAFT MEDICAL MARIJUANA ZONING BY-LAW
Lexington, Massachusetts
2017 Annual Town Meeting
That the Zoning Bylaw, Chapter 135 of the Code of the Town of Lexington,
be amended, effective April 1, 2017, as follows:
1) Delete in Definitions §13 5-6.10: "Medical Marijuana Treatment Centers".
2) Insert in Definitions §135-6.10 after "Medical, dental, or psychiatric
offices" the following definition: Medical Marijuana Cultivation Center
(MMCC): A not-for-profit establishment, registered as a Registered
Marijuana Dispensary (RMD) in accordance with Massachusetts law, that
acquires, cultivates, possesses, transfers, and transports: marijuana, products
containing marijuana, and related supplies.
3) Insert in Definitions §135-6.10 after "Medical Marijuana Distribution
Center" the following definition: Medical Marijuana Processing Center
(MMPC): A not-for-profit establishment, registered as a Registered
Marijuana Dispensary (RMD) in accordance with Massachusetts law, that
acquires, possesses, processes [including development of related products
such as edible marijuana infused products (MIPs), tinctures, aerosols, oils, or
ointments], transfers, and transports: marijuana, products containing
marijuana, and related supplies.
4) Replace in Part N of Table 1 "Permitted Uses and Development
Standards," line N.1.03 so that the amended section of Table 1 will now
appear as follows:
RO RS RT CN CRS CS CB CLO CRO CM
N. MANUFACTURING USES
N.1.0 AS PRINCIPAL USE
N.1.03 Medical Marijuana Processing Center
SP SP SPYYYYYYY
5) Insert in Part I of Table 1 "Principle Agricultural and Natural Resource
Uses," after line C.1.06, a new line C.1.07 so that the amended section of
Table 1 will now appear as follows:
RO RS RT CN CRS CS CB CLO CRO CM
C. PRINCIPAL AGRICULTURAL AND NATURAL RESOURCES USES
C.1.0 AS PRINCIPAL USE
C.1.07 Medical Marijuana Cultivation Center
SP SP SPYYYYYYY
6) Replace in Part I of Table 1 "Permitted Uses and Development Standards,"
in line I.1.013, so that the amended section of Table 1 will now appear as
follows:
RO RS RT CN CRS CS CB CLO CRO CM
1. SALES OR RENTAL OF GOODS AND EQUIPMENT
I.1.0 AS PRINCIPAL USE
I.1.013 Medical Marijuana Distribution Center
NNNYYYYYYY
DESCRIPTION: This article seeks to improve the town zoning by-law by
allowing more appropriate local siting of state-registered medical marijuana
dispensaries for each of their three distinct organizational processes. It would
delete the definition of"Medical Marijuana Treatment Centers" and insert
definitions for "Medical Marijuana Cultivation Center" and "Medical
Marijuana Processing Center." Table 1 would be amended to provide for
these uses and for "Medical Marijuana Distributions Center" in certain
districts.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Update-Hartwell Avenue/McGuire Road Intersection Project (30 min)
PRESENTER: ITEM
NUMBER:
David Cannon,Assistant Town
Engineer 1.2
SUMMARY:
No vote is requested for this agenda item. Engineering is requesting, however, support from the Board to
continue with the design of a traffic signal at this location(see attached memorandum).
The Board requested an update on Hartwell Avenue/McGuire Road intersection and bridge project, following
DPW's meeting with the Conservation Commission regarding the proximity of wetlands at the
McGuire/Hartwell intersection.
SUGGESTED MOTION:
N/A
FOLLOW-UP:
Engineering will continue the design of this intersection.
DATE AND APPROXIMATE TIME ON AGENDA:
3/8/2017 7:20 p.m
ATTACHMENTS:
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MEMORANDUM
To: Board of Selectmen
From: Conservation Commission
Date: January 27, 2017
Re: Proposed traffic controls at Hartwell Avenue and Maguire Road intersection
On December 19, 2016 and January 23, 2017, the Engineering Division made informal
presentations to the Conservation Commission of its report on the designs of the five alternative
traffic controls that might be proposed for the intersection of Hartwell Avenue and Maguire
Road and their comparative costs (including wetland impacts) and benefits. The purpose of the
presentations was to seek an informal opinion of the Conservation Commission as to whether the
Commission would issue an Order of Conditions permitting any of the five alternatives, two
involving roundabouts and three involving traffic signals. We explained that it would be
extremely difficult for the Commission to issue an Order of Conditions for three of the
alternatives, the two roundabouts and one of the traffic signals, because of the amount of wetland
alteration involved, and that, between the remaining two alternatives, the Commission would
strongly prefer the traffic signal with the retaining wall. Since the Board of Selectmen will be
the authority that will direct the Engineering Division's further development of the plan that will
be submitted for permitting, the Commission would like to explain to the board the reasons
underlying our opinion.
The Bordering Vegetated Wetland performance standards of the Massachusetts Wetland
Protection Act(incorporated into the Lexington By-law for Wetland Protection) allow the
Conservation Commission to permit a maximum of 5,000 square feet of wetland alteration. Any
greater alteration requires a variance from the Department of Environmental Protection (DEP)
Commissioner. The DEP Commissioner may issue a variance if he or she finds that there is no
reasonable alternative that would allow the project to proceed in compliance with the
performance standards. Both roundabouts and one of the signal options would alter more than
5,000 square feet of wetland (16,207 sf, 8,881 sf and 6,876 sf, respectively), while the remaining
two signal options allow for compliance with the performance standards, and thus provide less
adverse alternatives. In these circumstances, we doubt that the DEP Commissioner would grant
a variance to alter more than 5,000 square feet of wetland.
In addition, the Bordering Vegetated Wetlands performance standards require replication of
wetland area that is lost through alteration. Lexington Wetland Protection Code regulations
require a 2:1 ratio of replication area to lost area. Wetland replication has a fairly high failure
rate and areas of replication are more likely to succeed as functioning wetlands and replace the
functions of the lost wetland areas if they are constructed near the location of the lost wetland.
The design engineer for this project informs us that the only likely replication area near the
proposed wetland alterations contains just 8,000 square feet, too little space to accommodate the
required replication of the wetland area displaced by either of the roundabout alternatives or by
the most intrusive of the signal options. In those cases, even if alteration and replication were
permitted, replication would have to be attempted in another, less satisfactory location.
The wetland system in which the proposed work would be located is a large and extremely
important one. It is part of the Shawsheen River watershed and thus affects the public water
supply of several neighboring towns. It also contains the Kiln Brook riverfront area and an
extensive 100-year floodplain,providing flood storage. The wetland system also helps protect
the surrounding area from flooding,pollution, and storm damage as well as provides wildlife
habitat. If this wetland must be altered for reasons of public safety, we feel that the alteration
should be as limited as possible.
The two lowest-impact signal options require the alteration of 3,773 sf and 1,679 sf of wetland,
respectively. Theoretically, the 2:1 replication area required for either option could be
accommodated in the 8,000 sf of potentially available space for the proposed replication area.
However, the alternative involving 3,773 sf of alteration would require 7,546 sf of replication,
using nearly all(94%) of the potentially available space. Because of the risk of failure or partial
failure of replication, we feel that it would be unwise to stretch the capacity of the potentially
available proposed replication area to such an extent. We therefore strongly prefer the
alternative requiring only 3,358 sf of replication, which is the signal option with the retaining
wall.
We hope this information is helpful to your consideration of the proposed traffic controls for the
Hartwell Avenue and Maguire Road intersection.
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AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Update on Exempt Debt Financing Model (20 min.)
PRESENTER: ITEM
Carl F. Valente, Town Manager; NUMBER:
Carolyn Kosnoff,Assistant Town
Manager for Finance 1'3
SUMMARY:
Staff update. No vote is requested for this agenda item.
Staff will update the Board on the financing plan/taxpayer impact for approved and likely exempt debt capital
projects.
SUGGESTED MOTION:
NA
FOLLOW-UP:
Staff will finalize the financing plan model, for presentation at the STM 2017-1.
DATE AND APPROXIMATE TIME ON AGENDA:
3/8/2017 7:50 p.m.
ATTACHMENTS:
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AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Article Positions & Presenters ATM 2017 & STM 2017-1 (30 min.)
PRESENTER: ITEM
NUMBER:
Suzanne Barry, Chair
1.4
SUMMARY:
Board discussion regarding:
• Assignment of Articles to Selectmen
• Selectmen positions on Articles
• Proposed Consent Agenda Articles
SUGGESTED MOTION:
None
FOLLOW-UP:
None
DATE AND APPROXIMATE TIME ON AGENDA:
3/8/2017 8:10 P.M.
ATTACHMENTS:
Description Type
D llotonrtkdCbnr onn:tAg.enrdaArtia,k>,, BackupMatorrkal
D Arrtra ka Pos,itionrs; Backup Matorrkal
Board of Selectmen's Meeting: March 8, 2017
Annual Town Meeting
Potential Consent Agenda Items
1. Article 6: Appropriate for Senior Service Program
2. Article 11: Appropriate for Recreation Capital Projects
3. Article 23: Rescind Prior Bond Authorizations
4. Article 26: Appropriate from Debt Service Stabilization Fund
In past years we included Article 9: Establish and Continue Departmental Revolving Fund (and Special
Revenue Funds), as part of the Consent Agenda. It has not been suggested this year because the
Municipal Modernization Act now permits Town's to create a bylaw related to Revolving Funds (see
Article 38) and requires a Special Revenue Fund for the PEG Access Account(see Article 8),which was
previously a revolving fund.Town Meeting may need an explanation of these changes in law.
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AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve One-Day Liquor License-Education Francaise of Greater Boston
PRESENTER: ITEM
NUMBER:
Suzanne Barry, Chairman
C.1
SUMMARY:
Education Francaise of Greater Boston is requesting a One-Day Alcohol License for the purpose of a Gala
Fundraiser to be held at the Lexington Depot at 13 Depot Square, Lexington, MA from 6:45 p.m. to 12:00 a.m.
SUGGESTED MOTION:
Motion to approve the consent agenda.
FOLLOW-UP:
Selectmen's Office
DATE AND APPROXIMATE TIME ON AGENDA:
3/8/2017
ATTACHMENTS:
Description Type
D k,Xikkhr.o Day Backup Matorrinl
Paid $25.00
chk#425
°J too NG 0F1 1S LS U tS
TOWN OF LEXINGTON D
5 .1 _
a Aw A SELECTMEN'S OFFICE
a� FEB 2 4 2017
APRIL 19*N
L�xzKvxo APPLICATION FOR
ONE-DAY LIQUOR LICENSE SELECTMEN
The Board of Selectmen issues one-day liquor licenses to for-profit and non-profit organizations
that serve liquor and charge either a cover charge or for each drink. Please fill in this form
completely and return to the Selectmen's Office along with a check for $25.00 made payable to the
Town of Lexington.
BUSINESS/FUNDRAISING ORGG NIzA�TIO :
CONTACT NAME AND NUMBER:
ADDRESS FOR MAILING:
EMAIL ADDRESS: �A , ,
TITLE/PURPOSE OF EVENT: t=c, A4aw�QM
LOCATION AND ADDRESS: ZED& 61'��/
a
ZLeto
DATE OF FUNCTION: p�j/,J/.� ,
TIMES OF FUNCTION: L��f�t��/,�• pp Q v
TYPE OF LIQUOR TO BE SERVED: 4i&j &Ad 4gdr,
DATE AND TIME WHEN LIQUOR DELIVERED: dot/W/� Qom- •�
DATE AND TIME WHEN LIQUOR REMOVED: G /�/�o/�' c /•�,•Op ct,[N
ADDITIONAL INFORMATION:
Authorized Signatu e Federal Identification No. or
Social Security Number
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve One-Day Liquor License-Lexington Education Foundation
PRESENTER: ITEM
NUMBER:
Suzanne Barry, Chairman
C.2
SUMMARY:
The Lexington Education Foundation is seeking approval for a One-Day Liquor License for the purpose of a
Celebration for Education: Global Party fundraiser at the Hayden Recreation Lower Field on Worthen Road on
Saturday, June 10, 2017 from 7 p.m. to midnight.
SUGGESTED MOTION:
Motion to approve the consent agenda.
FOLLOW-UP:
Selectmen's Office
DATE AND APPROXIMATE TIME ON AGENDA:
3/8/2017
ATTACHMENTS:
Description Type
D �xiargTMton,kk9ucationr.One Day Backup Matorrinl
Paid$25.00
uS MORIvt� lJ 9 lJ
o c
I 9W #�; TOWN OF LEXINGTON
SELECTMEN'S OFFICE FEB 1 2017
APRIL f9-
LFxINC"150 APPLICATION FOR SELECTMEN
ONE-DAY LIQUOR LICENSE
The Board of Selectmen issues one-day liquor licenses to for-profit and non-profit organizations
that serve liquor and charge either a cover charge or for each drink. Please fill in this form
completely and return to the Selectmen's Office along with a check for$25.00 made payable to the
Town of Lexington.
BUSINESS%FUNDRAISING ORGANIZATION: (sxt4A-r*j EdO&"104
CONTACT NAME AND NUMBER: LAA-6w4ki G(7-13o-66 s6
ADDRESS FOR MAILING: 17b &AAP-fir. L"VjArw Mk exgZa
EMAIL ADDRESS: tanQccl�.er�
TITLE/PURPOSE OF EVENT: g;jAag, gSg rox Js4+rc4r(& �t t-C. pgA�tV
LOCATION AND ADDRESS: 144jW fuc Laic
DATE OF FUNCTION: Au— to zoq
TIMES OF FUNCTION: �hkF
TYPE OF LIQUOR TO BE SERVED: �,,�,� «�
DATE AND TIME WHEN LIQUOR DELIVERED: Ton,,,. to, 2atT
DATE AND TIME WHEN LIQUOR REMOVED: M M47
ADDITIONAL INFORMATION: 5cM" cum A MU,& 144-m„ I
c c�
Authorized Signature Federal Identification No. or
Social Security Number
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve One-Day Liquor Licenses (3) -Lexington BBQ Festival
PRESENTER: ITEM
NUMBER:
Suzanne Barry, Chairman
C.3
SUMMARY:
The Lexington BBQ Festival has requested a one-day liquor license to serve beer and cider at the Lexington
Battle Green BBQ Festival on the Farmers Market Fairgrounds, 5/18 (5:30-8 p.m.), 5/20 (11 am- 7 pm) ,
5/21/17 12-4 pm).
SUGGESTED MOTION:
Motion to approve the consent agenda.
FOLLOW-UP:
Selectmen's Office
DATE AND APPROXIMATE TIME ON AGENDA:
3/8/2017
ATTACHMENTS:
Description Type
D BBQFunr.drai,or..(3)(hi Day BackupMatorrinl
Paid $75.00
I
Chk# 326
F E B 2 2 2011
i
o p`��S to Araoy�09 S E Gr C !A C
TOWN OF LEXINGTO
aw Z SELECTMEN'S OFFICE
3
AML 14TM
APPLICATION FOR
ONE-DAY LIQUOR LICENSE
The Board of Selectmen issues one-day liquor licenses to for-profit and non-profit organizations
that serve liquor and charge either a cover charge or for each drink. Please fill in this form
completely and return to the Selectmen's Office along with a check for$25.00 made payable to the
Town of Lexington.
BUSINESS/FUNDRAISING ORGANIZATION:
CONTACT NAME AND NUMBER: ,-� Sf s
ADDRESS FOR MAILING: t� �- `' c C LA-) o 6Q r� r A o f,$b
EMAIL ADDRESS: C
TITLE/PURPOSE OF EVENT:
LOCATION AND ADDRESS: L� -��`� ��.,c`r�� G ►�ct'S �f�e'�
DATE OF FUNCTION: � / o , L 0,2
TIMES OF FUNCTION:
TYPE OF LIQUOR TO BE SERVED:
DATE AND TIME WHEN LIQUOR DELIVERED: Al
DATE AND TIME WHEN LIQUOR REMOVED: S f 2 r ,
ADDITIONAL INFORMATION:
....._....
Authorized Sign ure Federal Identification No. or
Social Security Number
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Use of the Battle Green- Fife & Drum Tattoo
PRESENTER: ITEM
NUMBER:
Suzanne Barry, Chair
C.4
SUMMARY:
The William Diamond Junior Fife and Drum Corps is requesting permission to hold the annual Tattoo and
Lexington Muster on the Battle Green on Friday, May 5, 2017, from 7:00 p.m. to 8:00 p.m., including a small
parade from St. Brigid Parish to the Battle Green beginning at approximately 6:50 p.m. Your approval would
be subject to working out the details with staff.
SUGGESTED MOTION:
Motion to approve the consent agenda.
FOLLOW-UP:
Selectmen's Office
DATE AND APPROXIMATE TIME ON AGENDA:
3/8/2017
ATTACHMENTS:
Description Type
D Battka 4drra.ron Q'armitApinEcationr. Backup Matorrinl
Ca`OJ5 M�Ni^,c 0�
TOWN OF LEXINGTON
�w A SELECTMEN'S OFFICE
3
APRLL 19TK
L�XING'fo2� APPLICATION FOR
BATTLE GREEN PERMIT
The Board of Selectmen issues permits for the use of the Battle Green(see attached regulations).
Please fill in this form completely and return to the Selectmen's Office no later than two weeks
prior-to-the-requested date
NAME, PHONE NUMBER, and EMAIL ADDRESS OF A RESPONSIBLE
CONTACT: Susan Rubenstein, 781-254-0934(c) sdr59@comcast.net
DATE AND TIME OF EVENT: May 5, 2017; 7:00 p.m. - 8:00 p.m.
NATURE OF EVENT: Lexington Fife and Drum Tattoo.,will gather at St. Brigid Parish at
6:50 p.m.,parade to Battle Green via Mass. Ave. &Harrington Rd. arriving approx. 7:00 p.m.
EXPECTED NUMBER OF PARTICIPANTS, SPECTATORS, AND VEHICLES:_
200
DURATION OF EVENT: set up at 6:00 p.m. - breakdown at 8:30 p.m.
STATEMENT OF EQUIPMENT AND FACILITIES TO BE USED:
roping for musicians and crowd
SECTION OF THE GREEN DESIRED:
ADDITIONAL INFORMATION: DPW/DPF support,police crossing guard at Minute Man
(see attached e-mail)
Authorized Signature Federal Identification No. or
Social Security Number
From: Susan Rubenstein [mailto:sdr59@comcast.net]
Sent: Wednesday, February 15, 2017 9:25 AM
To: Lynne Pease <LPEASE@lexingtonma.gov>; selectmen's<Selectmen@lexingtonma.gov>
Cc: Cathy Severance <cseverance@lexingtonma.gov>
Subject: 2017 Lexington Tattoo
Dear Lynne,
Hope you are well.I am writing to formally request the use of the Lexington Battle Green for the Annual
Lexington Tattoo.The event will be unchanged from the prior 2 years.The Lexington Tattoo event will take
place on the Lexington Battle Green on Friday,May 5th from
7- 8 pm with a small parade of the units from St.Brigid Parish to the Battle Green beginnings at approximately
6:50 pm arriving at the Battle Green at 6:55 pm.I filled out a template that was used last year and included a
letter to the Board of Selectman.
If you have any questions,please do not hesitate to contact me via e-mail or phone.
Sincerely,
Susan Rubenstein
William Diamond Junior Fife and Drum Corps Board Member
sdr59(d),comcast.net
781-254-0934
Friday,May 5,201
Event Title: Lexington Fife and Drum Tattoo
Event type:Evening Concert Time(s): 7—8 pm Estimated Attendance: # 200 Admission Fee: $n/a
Location:Will gather at St.Brigid Parish at 6:50 pm,parade to the Battle Green via Massachusetts Avenue and
Harrington Road arriving at approximately 7:00 pm
Committee event: Yes No If no,organization: William Diamond Junior Fife&Drum Corps
Set Up Time: 6 pm Breakdown Time: 8:30 pm Tables# 0 Chairs# 0
Setup requirements:Roping for musicians and crowd—detailed plan to be discussed with DPW
Breakdown requirements: WDJ will breakdown roping and return equipment to the DPW.Departmental
Support Needed: DPW and DPF,Permit requested from Board of Selectmen for use of the Battle Green,police
crossing guard at Minute Man Statue
Will food be served: Yes No - Food will be served,no trash generated
Person in Charge: Susan Rubenstein Cell Phone: 781-254-0934
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Approve Lexington Little League Opening Day Request
PRESENTER: ITEM
NUMBER:
Suzanne Barry, Chair
C.5
SUMMARY:
The Lexington Little League has requested approval for the Annual Little League Parade on Sunday,April 29,
2017 from 8:30 a.m. to approximately 11:00 a.m.as outlined in their letter dated February 27, 2017.
The Town Manager, Police, Fire and Public Works staff have approved the plans.
SUGGESTED MOTION:
FOLLOW-UP:
S elec tmen/To wn Manager Offices
DATE AND APPROXIMATE TIME ON AGENDA:
3/8/2017
ATTACHMENTS:
Description Type
D �xiargTMtonr.L ttk �amg..uo Qnarm.nrgTM Day request Backup Matorrinl
Lexington Little League
Michael Schroeder Tel: (339)227-0754
President Email:mschroeder73@ginail.com
February 27, 2017
Suzanne Barry
Chairman, Board of Selectmen
Town of Lexington
Town Office Building
Lexington, MA 02420
Dear Mrs. Barry,
The Lexington Recreation Department and Lexington Little League are now making plans for
the Annual Little League Parade to kick off the 2017 season. The scheduled date is Saturday,
April 29, 2017 forming at 8:30 a.m. at Muzzey Field and stepping off at 9:00 a.m. The route
will follow Mass. Ave. through the Center, then down Muzzey St. ending at the Fitzgerald
Field/Little League Center#4 ball field off Park Drive. Immediately following the parade
there will be a brief Opening Day Ceremony at the field. The entire event should last until
11:00 a.m. In the event of rain, the program will be canceled.
We would appreciate receiving permission from the Board of Selectman to conduct these
activities on Saturday, April 29, 2017. Furthermore, we would like to extend an invitation to
you and the entire Board to participate in the parade and opening ceremonies.
Thank you for your time and consideration. I look forward to hearing from you at your
earliest convenience. If you have any questions,please feel free to give me a call at (339)
227-0754.
Sincerely,
Michael Schroeder
President, Lexington Little League
CC: Tyler Radicioni, Recreation Supervisor
Peter Coleman, Assistant Director of Recreation
Karen Simmons, Director of Recreation
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Exemption 3: Collective Bargaining Update - Fire Union(15 min.)
PRESENTER: ITEM
NUMBER:
Carl F. Valente, Town Manager
ES.1
SUMMARY:
Suggested Motion by Chair for Executive Session:I move that the Board go into Executive Session to discuss
strategy with respect to collective bargaining with the Fire union; and to reconvene in Open Session only to
adjourn. Further, as Chairman I declare that an open meeting discussion may have a detrimental effect on
the bargaining position of the Town.
Update on bargaining with Fire Union.
SUGGESTED MOTION:
NA
FOLLOW-UP:
TMO
DATE AND APPROXIMATE TIME ON AGENDA:
3/8/2017 8:45 p.m.
AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDA ITEM TITLE:
Exemption 6: Purchase of Real Estate - Review and Authorize Town Manager to Sign
Purchase and Sale Agreement for 20 Pelham Road Property (10 min.)
PRESENTER: ITEM
NUMBER:
Carl F. Valente, Town Manager
ES.2
SUMMARY:
Suggested motion for Executive Session: Move that the Board go into Executive Session to consider the
purchase, exchange, lease or value of real property, 20 Pelham Road, and to reconvene in Open Session
only to adjourn. Further, that as Chairman, I declare that an open meeting may have a detrimental effect
on the negotiating position of the Town.
Update on Purchase and Sale Agreement for 20 Pelham Road
SUGGESTED MOTION:
FOLLOW-UP:
Negotiate final changes to Agreement.
DATE AND APPROXIMATE TIME ON AGENDA:
3/8/2017 9:00 P.M.
ATTACHMENTS:
Description Type